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HomeMy WebLinkAboutMN-YB-1996-03-11 ITHACA YOUTH BUREAU ADVISORY BOARD Minutes of March 11, 1996 Attendance: Jack Sherman, Joanie Spielholz, William Murphy, Amy Kuo, David Delchamps, Cathy Currier, Alice Miller, Deb Traunstein. Staff: Allen Green, John Doyle, Marilyn Hall The meeting was called to order at 7:38 p.m. by Chair Jack Sherman. Approval of minutes from January 8th meeting were carried unanimously. Interested Board members attended the open Executive Committee on February 13th. Chair introduced new board members Amy Kuo and William Murphy. Welcome aboard! II. STAFF AND COMMITTEE REPORTS 1) Director's Report (Allen Green reported in Sam's absence) - Cutia Building Update: There's a lot of activity at 1 James L. Gibbs Dr. HVAC well field construction is now complete for the ground source heat pump system, the framing for the glass wall separating the gym from the rest of the building is in place, and we are waiting for the glass to arrive for installation. We should be back by the end of April! - Academic Success Update: A series of joint training sessions led by Heather Thomas (IHS Coordinator of Curriculum and Staff Development) will be held March 26, April 16, April 30, and May 7. Topics for this series of workshops include: homework support, building skills & motivation and the potential for enjoying academic pursuits, building self esteem and confidence, and implementation of all topics discussed - how to use what you are learning. At the close of the series it was suggested an IYB staff member do a presentation for the Board. • - ECHO (Every Child Has Opportunities): The approved Common Council Resolution Section 18.12 Youth Bureau - Request to Establish Trust Fund Account was distributed (see attached #1). Questions that emerged include: who will set up criteria? What is the cap amount? What is the City Attorney and City Controllers role? Clarification is needed on donations for programs/scholarships for summer camps. A separate ECHO Committee comprised of Jack Sherman, Cathy Currier, Deb Traunstein and Alice Miller will work with Sam Cohen on establishing general ground rules and how to proceed further. Alice Miller reports that GIAC's donation specified money be used for programs, not scholarships. Discussion clarified distinction between scholarships for YB/GIAC programs vs. scholarships in general. Skate Boarding Update: The skateboard committee meeting was delayed because of snow last week. Jacob Hascup is preparing some drawings of the individual elements the skateboarders would like to incorporate for usage. Recent discussions have focused on Cass Park as the most likely site, although there had been some discussion as to possible sites near GIAC. There is some interest in exploring sites that are already paved. Parking and best location will need to be considered as well. - Sam attended a forum on March 4th held at Women's Community Building to address issues shared by downtown residential neighborhoods. Sam felt positive about this first session which gave everyone (downtown neighborhood residents, business owners, property owners) a chance to discuss their concerns about a wide variety of issues. Julie Conley Holcomb City Clerk ITHACA YOUTH BUREAU ADVISORY BOARD Agenda for Monday,April 8, 1996 Meeting Second Floor Conference Room, City Hall 7:30 I. Call to order approval of minutes 7:35 II. STAFF AND COMMITTEE REPORTS 1) Director Cutia Bldg. Update Echo Fund Update & Discussion Inquiry from Richard Gray (5th Ward) about the possibility of having permanent sand volleyball courts at Stewart Park. 2) Recreation - Distribution of Summer Days brochure/summer planning - Spring programs (Lacrosse and Kiwanis baseball) Cass Park Lights Skateboarding - Recreation Partnership report - Scholarships Policy (enclosed) 3) Youth Development - One to One Program - Volunteer Recognition Week - Delinquency Prevention Grant Updae Program Updates 4) Recreation Mainstreaming Services Program Updates 5) Membership - Opening for Vice-Chair Council, DPW liaisons, PTA Council 8:45 IV. BOARD COMMENTS/ISSUES 8:50 V. OLD BUSINESS 9:00 VI. NEW BUSINESS VII. ADJOURNMENT William Murphy, who also attended suggested that future sessions should allow for appropriate locations and seating for the follow up discussion groups. 2) Recreation and Recreation Mainstreaming Services Allen reviewed prepared Recreation and RMS Division handouts (attached #2 & #3). A proposal from Linda Cimakasky was distributed (attached #4). Comments from members should go directly to Alice Green. Cass Park Presentation - John Doyle, Facilities Coordinator Rink: - Overall busines has been down during the `95-'96 season at Cass Park. As indicated in the attached fee schedule (#5) the overall paid attendance was down 37%. Why was business at the rink down this year? Possibilities: the new rink in Lansing (which is closed only from Memorial Day thru July 4th), more snow this year allowed people to ski more, people might not want to deal with Octopus construction. Cass lost early morning ice time but has not lost late night time. We offered a morning Sr. Citizen skate but not many turned out. Broomball has been successful. Suggestions: Can Cass tap more into the college market? Advertising needs to be increased. High school practices at Cass(no charge)- perhaps games could be played there.Summer programs at Cass will include box lacrosse, in-line hockey, basketball camp, Cass Park Day Camp, and soccer camp at the end of summer. Pool: - Swim season is one week shorter than last year due to funding and capital project on pool. Season begins June 21st and closes August 23rd. - Season passes this year for Cass and Alex Haley pools will not require'a photo ID and will be available at Cass Pool, GIAC and Youth Bureau. 3) Youth Development (Allen Green) - Allen briefly highlighted what Youth Development is for new members. Youth Development sub-committee is looking for new members. - Delinquency Prevention Grant - the Division of Criminal Justice services is issuing a Request for Proposals. This is a quick turnaround grant and will need to be submitted within a month if we decide to apply. Other agencies involved include GIAC, Southside, County Youth Bureau, Law Guardian's Office. "Kids Count" Regional Summit was held in Ithaca during the fall. The New York State Governors Conference on Youth: all kids count is to be held in Albany, April 17-19, 1996. The conference will be co-sponsored by the New York State Youth Bureaus Association and the New York State Division for Youth. A delegation from Ithaca (1 staff, 2 teens) may be able to attend. 4) Membership - Mayor Cohen has kept nine mayoral members appointed to the board Youth Bureau By- Laws recommending seven members may conflict with City Charter. Further discussion will come later. Meeting adjourned at 9:20 p.m. Next meeting- April 8th in the 2nd Floor City Hall Conf. Rm. Attachment #1 The ECHO FUND ( Every Child Has Opportunities) When you call out, you get a response!" The ECHO fund helps the Youth Bureau to provide scholarships for local youth to attend recreation programs they otherwise wouldn't be able to afford. It was established through a generous contribution from an anonymous donor. Each year dozens of families apply for financial assistance for their children to attend programs. The ECHO fund provides a response to their call for help. Contributions to the ECHO fund are gratefully accepted. Checks may be made out to: Ithaca Youth Bureau ECHO fund * 18 . 12 Youth Bureau - Request to Establish Trust Fund Account By Alderperson Shenk: Seconded by Alderperson Thorpe WHEREAS, the Ithaca Youth Bureau recently received an anonymous donation in the amount of $30,000 to establish a trust fund for use by the Youth Bureau, and WHEREAS, the Youth Bureau Director, donor of the fund, Youth Bureau . staff and Youth Bureau Board have recommended uses for the donated funds; now, therefore, be it RESOLVED, That the City establishes a trust fund account in the amount of $30, 000 with the designated account name of Every Child Has Opportunities (ECHO) , and be it further RESOLVED, That these funds be available and expended under the following criteria upon the approval of the Youth Bureau Director, the City Controller and the City Attorney: 1 . Expenditures not normally covered by the Youth Bureau operating budget; 2 . Expenditures would include scholarships, special • programs, and creation and improvements of child/youth environments; 3 . The funds will be used to take ,advantage of opportunities that arise that would improve the lives of young children; 4 . All expenditures should be for the direct benefit of young children; S . Further donations can be made to this trust account; 6 . All decisions for this trust fund account use will be set by the Youth Bureau Director with advice of the Executive Committee of the Youth Bureau Board and staff , City Attorney, and City Controller; 7 . That these funds would not replace in any way normal • Youth Bureau operating funds, and be it further RESOLVED, That the City Chamberlain with signatures by the Youth Bureau Director and City Controller will be authorized to make withdrawals from this trust fund account, and be it further RESOLVED, That the Ithaca Youth Bureau and Common Council would like to give a heartfelt thanks to the donor of said funds . Carried Unanimously Attachment 1/2 Recreation and RMS Divisions March 11, 1996 Report • The 1996 Summer Days Brochure should be distributed before the ICSD Spring break beginning April 5. • Applications have already gone out for Kiwanis baseball, with a new coaches' page to attract volunteers. • Spring lacrosse will begin in April for both boys and girls • The Recreation Partnership Board program committee hopes to schedule a joint meeting with the IYB recreation sub-committee to discuss program philosophy and gender equity issues. • Handout: 1995 registration information with an unduplicated count of individuals served and gender breakdown on the back • Proposals for new programs: Recreation has received a proposal for a new program to serve parents with pre-schoolers. We are also hoping to begin work on the newly re-consituted Youth Council this month. We also hope to add programs at the newly re-opened Youth Bureau headquarters at Stewart Park later this year. Handout of Tot Spot Proposal letter • RMS has received a $400 grant from Tompkins County Friends of the Library to set up a resource library of activities books for use with children and adults of all abilities and disabilities Attachment #3 Recreation Registrations by Municipality and Gender Adjusted Unduplicated count Gender Count Male Female unknown % male- %female % male %female (all participants) (known gender) Caroline 121 84 32 5 ' 69% 26% 72% 28% Danby 159 101 52 6 64% 33% 66% 34% Dryden 229 155 69 5 68% 30% ' 69% . 31% Enfield 156 85 63 8 54% 40% 57% 43% Groton .11 '9 2 , 0 82% ; 18% 82% 18% Ithaca;C 1123 607 464 52 . 54% 41% 57% 43% Ithaca Town 1080. 657 395 28 61% 37% 62% 38% Town 43 33 8 2 77% 19% 80% 20% Lansing Village 140 91 47 2 65%- . 34%; 56% 34% Newfield 40 17 18 5 43% 45% 49% 51% Ulysses 118 76 39 3 64% 33% 66% 34% Other 14 11 3 0 79% 21% 79% 21% Total 3234 1926 1192 116 NOTE:.Where gender was unspecified, it was guessed from the first name This'count is based on names as entered in the datafile. It contains inaccuracies resulting'from misspellings, and multiple registrations from different municipalities. • Page 1 Attachment #4 TO: Paul Stevenson, Ithaca Urban Renewal Agency RE: Proposal for a Community "TOT SPOT" Program FROM: Linda Cimakasky, Ithaca Mother&Baby Group As a community member, educator, organizer of a 30 member mother's group and a parent my self I am very interested in the creation of a community based indoor play/activity program for the city's youngest children and their parents/care-givers. I have spoken with many parents(see attached petition) and staff members from the Day Care and Child Development Council of Tompkins County (Aileen-.Wyatt,-et-al)who share this same concern. There are approximately 1500 children under the age of 3 in Ithaca, however there is no program or "baby friendly/family friendly" place for these children and their parents to come together. There is no indoor playspace in Ithaca for young children. Active engagement is critical for a child's early learning and development. All children, whether they are infants, preschoolers, or older are active learners. They acquire knowledge by actively experiencing the world around them. Children thrive with stimulating interactions with their care-givers and benefit from socialization with other children in developmentally appropriate settings. Community members, parents and or care-givers need a place to meet others that is "child- friendly", affordable and easily accessible. A place to meet families from different neighborhoods and to share patenting ideas and experiences. Such a space, with the proper equipment and supervision(staffed with a teacher or trained parent-leader) would provide our city's youngest children and their care-givers a place to explore, play and exercise. I am requesting funding to establish an indoor playspace and activity program for children ages 4 months to 4 years. This space would be located in a convenient downtown, indoor location, easily accessible by foot and/or public transportation( the Women's Community Building and the Greater Ithaca Activities Center have expressed an interest in housing this program). The space would be staffed and would be open to parents/care-givers to accompany their child while the child plays, explores, socializes and exercises. When developmentally appropriate for the group attending, activities would be led by the staff member. As a certified elementary-school teacher, experienced Head Start teacher and mother:o£a-1-5 month-old-child, I have the knowledge and training to set-up such a space. With the proper funding, I would equip the space with mats, climbing and sliding structures, large tumbling balls, foam blocks, parachutes and music. The playspace would be open during weekday mornings, afternoons and occasional Saturday morning hours. A schedule would be developed and advertised as community needs and usage were evaluated. There would be a minimal admission charge for each visit (i.e. $1.00/child, S 1.00/parent). Funding would be required to purchase the initial equipment and supplies, rental fees, salaries for 2 part-time staff, consumable supplies (minimal), advertising and liability insurance. The program would become self-sufficient after the first year with funding coming from: the fee charged, community donations, fund raisers and the use of college-student interns and parent volunteers to staff the facility and lead activities. Estimated costs: Equipment: $4000 Staff: Rental fees: Supplies: Advertising: Insurance: Thank you for your consideration, Linda A. Cimakasky CASS PARK :RINK (attachment #5) -77-ilzO .,?P_h. as 1995 (cod to (494-95) . FEES 149..E -94 !99Y-/5 199v5-96 e e v A CHILD (Ia+(Aloe-4 I. a 5 //,/09.00 vol /y/92.Sti i,.7sy�7799. 75 6,?vo `f s ° s if r r I / STUDE.nl7 C13-17) a.54 _`;9./9.00 Avs9 9,YLS:oo �yZ� 5/67S.00 az70 241 /° �i ADULT Cie-}oVE2) >�3 SO 4/885.04 /a37s', 3Y,43450 9995 ay 7d203 7oY8 oZ . �/° ift e OPEA back Y `1.00 .//.980 00 . WS 35 0y ao 631 �/ 'ay.00 351 Li q al c ° s1�TE /LEni7f1 c '� i. SO A275/457. a8 9479 ow/499 0 7 �f o a 1 SKATE SHA2P IW(n i.3. So 3 6.97.30 ,d.�2�7 d/ ,o .9 35 '/o • u1DEo GAMES .2 5 4 i Lis:08 ,642.06 %.2al.25 o? 8 °�° c0/4 LU C 2S RS f ,. 34L.-7s .s-75.-.7..5" {8J 2 75 �5°1° �► 7o 07rea-gL feiikk- ° 11111c \iC GQI(1)'\ 7 1 :y JOINT RECREATION PARTNERSHIP • INTRODUCTION: The Inter-Municipal Recreation Task Force recommends the creation of a Joint Recreation Commission (JRC), as authorized under the General Municipal Law, to oversee the operation of the two-year pilot Joint Recreation Partnership. Municipalities which become partners will have access to the full range of Ithaca Youth Bureau programs at member rates, including sports leagues/lessons and tournaments; summer day camps and playground programs; expressive arts/drama; Cass Park ice rink and swimming pool, and any new programs developed, as well as to any new recreation transportation networking. The IYB will be the primary recreation provider during the pilot period, and other municipally-sponsored recreation programs in the partnership area will have access to. the IYB's technical support, training and equipment sharing. The goal will be to help coordinate and support all municipally-sponsored recreation programs who request assistance in the partnership area. PROPOSED ORGANIZATIONAL STRUCTURE 1. Full partnership: Full partners are defined as those who have representation on the Joint Recreaton Commission and who contribute to partnership costs at levels described in the Partnership Financial Summary. 2. Each municipality would appoint members to the Joint Recreation Commission based on the proportion of their residents' participation in IYB recreation programs • prior to the triple fees (1987). After the first year of the pilot project, new - participation data can be used to re-adjust representation if necessary. Assuming the City and Town of Ithaca would be primary partners, an example of membership in the Joint Recreation Commission would be: City- 4 representatives Town of Ithaca- 3 representatives Village of Lansing- 2 representatives All other towns- 1 representative Each municipal board or council will be responsible for reviewing and deciding whether to approve the recreation programs, budget and fees to be offered under the auspices of the Joint Recreation Commission. 3. The Joint Recreation Commission would be created in January, 1995 to be responsible during the two-year pilot period for A. Deciding on the set of services to be offered. Note: To facilitate planning for the first six months of 1995, while the Joint Recreation Commission is getting organized, the program offerings will continue to be those developed by the Ithaca Youth Bureau in consultation with their Board of Advisors and the IMR Task Force. B. Setting the fees, locations, and direction for the programs provided, including determining how scholarships will be offered. (Beginning with IMR and IYB recommendations as noted above.) C. Presenting the Joint Recreation Partnership program plans, budgets, and fee schedules to their respective municipal boards or councils for approval, subject to ratification by those boards or councils. The Commission's recommendations will be implemented upon agreement by partners. D. Deciding the arrangements under which non-partner municipalities or their individual residents would be able to contract for or purchase services. E. Canvassing non-partner municipalities annually to determine which programs, if any, they would like to purchase. F. Evaluating each program offered by assessing participation, costs, and satisfaction of participants. G. Recommending future methods of cost-sharing and deciding on program direction. Every attempt will be made to keep partnership shares level during the pilot project, assuming the same level of county and municipal support. H. Making recommendations on whether and how facilities should be added, reduced or changed to meet program needs. I. Deciding whether the IYB can/should provide supplemental services for individual municipalities, schools or other organizations on a fee-for-service basis, (eg. operate the school's intra-mural program as a fee charging program). J. Designating or selecting any additional providers of services during the second year of the pilot project. K. Evaluating the success of the two-year pilot and determining whether a jointly planned regional approach to recreation is desirable for the long term. 4. The IYB recreation staff will be responsible for implementing the programmatic directions recommended by the Joint Recreation Commission, and approved by the sponsoring municipalities. The staff will continue to be accountable to the City of Ithaca for all administrative and personnel functions. 5. Each community's Youth Commission would be responsible for advising the municipal representatives serving on the Joint Recreation Committee about the recreation needs and preferences of their residents. The IYB's Board of Advisors, in conjunction with the GIAC Board, would be responsible for identifying the recreation needs of City residents and sharing those with the City's representaives on the Joint Recreation Commission. 6. If the Joint Recreation Commission approves, non-partner municipalities interested in "buying" one or more programs could enter into a contract prepared by the program provider to pay an agreed amount which would entitle local youth to participate at the partnership rates., For example, this contract cost could be set up to make up the difference between actual program costs and the revenue from fees. Individuals from non-partner municipalities couldt be offered access to programs at a fee that covers actual costs. The provider would provide adequate capacity to accommodate participants from contracting municipalities, subject to space availablity after partner municipalities ' residents are accommodated. 7. Those residing in municipalities which are either full partners and members of the Joint Recreation Commission or in contracting municipalties will be able to pre- register to assure access. Programs which do not reach capacity could be offered to non-partners at actual costs. 8. Municipalities purchasing one or more programs during the pilot, could have access to the technical support, networking and equipment offered by the Ithaca Youth Bureau as available after partners' needs are accommodated. RECREATION SERVICES: The Joint Recreation Partership Services will build on a core set of services offered by the Ithaca Youth Bureau (listed below by season with 1994 fees), modifying and expanding on services as decided by the Joint Recreation Commission. The following are planned for 1995: W INTER Cass Park Ice Rink: ' Public skating: 1 1/2 hour sessions October through March. Fees: child, $1.25, student $2.50, adult,$3.50. Season passes: child, $25;student,$50;adult, $60 Skate lessons for all ages, three different sessions of ten 20-minute lessons, once or twice a week. Fee: $35 for 10 lessons. Adult hockey league: 21 game schedule Oct.-March; Current fee: $145 for season Youth hockey camp: Christmas vacation 8:15-9:45'am Mon-Fri; ages 6 and up. Current fee:$35 Special events: Skate with Santa , New Year's Eve Party, Skate/Pass and Shoot contest, etc. Center for Expressive Arts: Spring Youtheatre: 12 weeks 9:30-noon Saturdays for boys and girls grades 3-7;Fee:$50 Evening Teen Theatre: 12 weeks 7-9 pm Wednesdays for grades 8-12. Fee: $50 After-school Imagine That 6 week units offered to schools, afterschool programs, youthgroups. in groups of 10-20. Fee: $140-160 Sports Bantam Basketball: 12 weeks. 1-3 pm Sundays at IHS for 4-6th graders. Fee $25 Other. Family Swim at Ithaca High: 3-5 pm Sats. Oct.- March. Admission: $1 individuals;$2 family. SPRING ' Sports: Kiwanis baseball: 14-weeks, 1-2 games/week at Cass Park fields for boys and girls K-7.Fee:$10 Spring Lacrosse: 8 weeks,2 sessions/week for boys and girls K-7. Fee$30 Basketball camp: one week, 9am-3pm Mon-Fri. for 9-15 years. Fee: $50 Junior Olympics: one day,9 am- noon Sat., track and field event for K 8th graders. No fee. Center for Expressive Arts: continuing as listed above: Youtheatre: Teen Theater Imagine That after school Cass rink/Stewart park Ice rink currently open until mid-March Stewart Park concession opens Cass and Stewart Park pavilions available for rental scheduling SUMMER Camps and Playgrounds ::,•;} • ' Stewart Park Day Camp: three two-week sessions 9 am-4 pm weekdays for 8-14 year olds, Fee: $80/session. Cass Park Day Camp: three two-week sessions 9 am-4 pm weekdays for 5-8 year olds, including swim lessons. Fee $80/session. Extension Camp at Stewart Park: a fourth two-week camp session 9 am-4 pm weekdays in late August for combined ages (5-14). Fee: $80/session Before and After Camp Supervision: Child care from 7:30 to 9 am and from 4 to 5:30 pm for all camp sessions above. Fee: $2 per morning or afternoon Sports Camp at 1HS: three two-week sessions 9 am to 12:30 pm weekdays for 9-15 years. (Includes option of combining with afternoon at Stewart Park camp.) Fee: $80/session Spanish Camp: two two-week sessions,beginners 9:30 am-noon, or advanced, 1-3:30 pm at Boynton Middle School for 3-6th graders. Fee: $80/session. Camp Iroquois: one four-week session 9 am to 2 pion weekdays at Dewitt Middle school for children with disabilities ages 5-18. Fee: $80/session Playgrounds: six-week program 9 am.to noon weekdays at Fall Creek, Cayuga Heights, Belle Sherman, South Hill schools for 5-12 years. Fee:$40 for 6 weeks. (Offered free in 1993 and 1994) Cass Park pool Swimming Pool currently opens last week in June. All day admission: $ .75 child; $1.50 student; $2 adult. Season passes: $10 child; $15 student; $20 adult. Swim Lessons: three sessions of 9 half hour lessons, mornings July and Aug., Fee: $35/9 lessons Sports/lessons/toumaments Junior Division Box lacrosse: 8- week summer league at Cass Rink for 14-18 year olds. Fee: $175/team Adult box lacrosse: summer league at Cass Rink, eight teams. Fee: $3001 team Youth tennis lessons: three two-week sessions, with 10 one-hour lessons weekday mornings at Cass Park for 8-17 year olds. Fee$35/sesson. Adult tennis lessons: three two-week sessions, with 90-minute lessons three days/week at.Cass Park courts. Fee $35/session. tennis tournament: Singles and Doubles tournaments at various area courts in summer for youth and adults. Entry fee: $300/team Junior golf lessons:. two two-week sessions, 10 one-hour lessons for for 8-17 year olds, weekdays mornings at Newman Golf Course. Fee: $35/session Junior golf tournament: three days of play; five divisions at three different courses for 6-18 years. Entry fee: $10 Center for Expressive Arts Summer Drama Workshop: three two-week sessions, 9:30-noon weekdays at the Youth Bureau, for boys and girls 8-llyears. Fee$50/session. (option: afternoons at Stewart Park Day Camp) Imagine That for 3-5 year olds: three two-week sessions 1-3 PM weekdays at the Youth Bureau. Fee: $25/session Tin Can Fantasy Factory: 6-week children's improvisational touring ensemble offering programs to playgrounds, parks, camps and community sites. Fee: $75 to sponsor; free for audiences PALL •• Sports Fall youth soccer: eight-week season, September-November, one practice and one game/week at Cass Park fields for ages 5-14. Fee:$25 Small fry football: 10-week program August to October, practice and 1-2 games/week at Cass and Stewart Park fields for ages 9-11 years. Fee: $25 Bantam basketball: begins November, described in Winter section above Center for Expressive Arts Sessions as described above: Fall Youtheatre Imagine That afterschool units Teen Theatre Other Family Swim at IHS (Saturdays,October-March as above) Potential Additions The following possibilities are based on IYB Rec staff work, suggestions from members of the MR Task Force, the Spring 1994 Consultants' Report, and suggestions from IYB Youth Development and Rec Mainstreaming staff. Many of these programs and activities could be offered at community sites throughout the area including: School-based After-school programs, neighborhood community centers (eg. Brooktondale, Enfield, GIAC, Southside, Youth Bureau) and in area"pocket parks" and fields. This list is offered as a set of possibilities - NOT a description of what will be offered during the Joint Recreation Pilot period. Rather, members of the Joint Recreation Commission could use this set of ideas to choose those that fit with the participants' interests and budget. Sports: bike rides/safety courses/rodeo Basketball clinics -co-ed,or girls/boys Open Volleyball -teen/family/ and/or adult Open basketball for a variety of ages as above Indoor Track Indoor In-Line skating Sports( con't)j Track/field clinics Gymnastics (basic tumbling) units Aerobics for kids Inter-Mural Sports in cooperation with ICSD Ice skating at local tennis/basketball courts (organize neighborhood groups with fire department help to freeze over local skate areas as in Cortland and Homer) Sailing trips/lessons before or after Stewart Park camp Camps/Playgrounds Playground programs at additional ICSD area locations Expand existing camps at Stewart, Cass, and Ithaca High Add speciality camps eg., outings, wilderness exploration, video camp IYB staff could provide support and assistance to other camp and playground programs eg. joint equipment ordering, hiring and training of counselors, activities planning, accommodating children with disabilities, etc. An integrated summer camp for children and adults (mothers/fathers grandparents, etc.) School year "camps" during school vacations - for various ages, with age-appropriate themes Drama/Arts/Crafts/Music Additional "Imagine That" units-to total 8 six week units/year More Tin Can Fantasy Factory performances Arts/crafts units: eg. ceramics, sewing, drawing, photography, jewelry making Music/instrument making/songwriting Dance/Movement program units Teens:, Any of the above with appropriate skill level Video workshop Self-defense for females Solar energy workshop Girls' math/computer workshops Basic color graphics or photography Archaeology expedition "digging up the past" Creativity with a Cause - teen leadership club on community issues Neighborhood teen groups Co-sponsor lifeguard/CPR training for teens to certify for summer jobs (co-sponsor with IYB Youth Employment Service [YES] and Red Cross) Counselor in Training and junior lifeguard training programs for 12-14 year olds Recreation Experience Facilitators - train teens to assist peers with disabiities in rec programs Teen swim nights at Cass Park pool weekly or bi-weekly, including: yard games, volleyball, water polo, open facility Adult: Women's leagues for volleyball, tennis etc. Other men's, women's and co-ed sports programs with fees to cover operating costs Seniors programs Outdoor/Nature/Adventure: Camping trips/camping skills and planning workshops Cross country skiing trips/lessons/conditioning Snowshoe dub Pee-wee programs for 3-5's during school days- with Science Center, or the Cayuga Nature Center Family Nature Walks, Nature scavenger hunts Canoe trips Fishing/hunting seminars Special Events: Winter Carnival events, snow sculpture contests, X-country skiing, snow shoeing Spring, summer or fall field days, etc. Family: Family Swim at H-IS: add swim lessons (could co-sponsor with 4-H) Mother/daughter or Father/son activities eg. craft project, volleyball, hike Ceramics for families Pet care/dog obedience /pet parades (with SPCA) Restore the Stewart Park Family entertainment series Family bus trips to area points of interest Open facility nights at area elementary schools-with a variety of supervised activities Summer evening family nights at area parks with various activities, eg. rollerblading Cass rink/park Extend the skate season to from Oct. 10 to March 31-(148 to 165 days) Feature "town days" eg., Caroline Day, with bus transportation to the rink, local "celebreties" on the rink and special games Theme parties: seniors, dance parties, Mardi Gras, costume, etc. Cross country sidling Snow sculpture contests Rollerblading/roller skating program (mid-May through mid-Sept.) two or three evenings a week plus weekend afternoons; include public skating and roller-blade hockey Walking and fitness programs using the Cass Inlet Fitness trail Evening and weekend special events at the rink: dances, family movie nights, flea markets, lectures, concerts etc. Add general skating races to the annual Skate, Pass, Shoot event Cass Park pool/park Open pool for weekends beginning Memorial Day with full opening last week of school . Special school swim/picnic events last week of school Increase pool hours and days of operation to: noon to 8 PM; 7 days/week Begin lap swim and "aquasize" (seniors could co-sponsor) classes early am and/or evenings Feature "town" days with buses, special events for each partner town Restore the annual Water Carnival Late afternoon swim lessons, diving lessons Low cost swim lessons for partners- eg. $15 for two week session Begin a Cass Park swim team Youth Bureau Community Services (Cutia) building at Stewart Park: Open nights with a variety of programs for children and adults Family dances: square dance, swing, street dancing etc. Senior citizens programs, coordianted with local seniors groups School vacation programs for various ages Teen nights: open gym, music, crafts, board games, peer counseling etc. Red cross babysitting course after school Restore the annual Sporting Goods Exchange ( co-sponsor with ICSD's PTA Council) Disabilities services: Use the staff of the IYB Recreation Mainstreaming Services to provide adaptations for children and adults with disabilities to provide integrated programs in any of the areas above. JOINT RECREATION PARTNERSHIP BUDGET 8/31/94 PROGRAM COSTS: SUBTOTALS TOTALS DIRECT PROGRAM EXPENDITURES $416,627 Cass Park Pool/Rink/Concessions $224,141 Sports/Leagues/Lessons/Special Events $38,250 Day Camps and Playgrounds $130,331 Center for Expressive Arts $23,905 PROGRAM ADMINISTRATION $203,454 Cass Park Pool/Rink/Concessions $103,061 Sports/Leagues/Lessons/Special Events $47,694 Day Camps and Playgrounds $20,599 Center for Expressive Arts $29,699 Program Admin. Overtime $2,400 .YOUTH BUREAU GENERAL ADMINISTRATION $86,519 CASS PARK DPW RELATED O&M COSTS $164,821 OPERATION & MAINTENANCE FOR YB FAC. $23,637 INSURANCE $8,222 SPACE USAGE FOR YB FACILITY $53,155 SUB-TOTAL COSTS $956,435 REVENUES: DIRECT PROGRAM REVENUES $477,885 Cass Park Pool/Rink/Concessions $330,625 Sports/Leagues/Lessons/Special Events $44,700 Day Camps and Playgrounds $93,560 Center for Expressive Arts $9,000 PROGRAM ADMINISTRATION (DFY) $5,747 CASS PARK DPW RELATED $24,416 YOUTH BUREAU GENERAL ADMIN. $21,114 SUB-TOTAL REVENUES $529,162 NET PROGRAM COSTS $427,273 PROPOSED PARTNERSHIP COSTS CITY OF ITHACA $171,379 TOWN OF ITHACA $163,859 COUNTY CONTRIBUTION $46,018 VILLAGE OF LANSING $12,500 TOWN OF DRYDEN $5,500 TOWN OF LANSING $2,500 TOWN OF CAROLINE $2,500 TOWN OF DANBY $2,500 TOWN OF ENFIELD $2,500 TOWN OF GROTON $250 TOWN OF NEWFIELD $2,500 TOWN OF ULYSSES $2,500 Add1 Revenue from User Fees $12,767 TOTAL: $427,273 Intermunicipal Recreation Partnership Financial Summary. 8/31/94 PROPORTIONATE SHARE OF COSTS WITHOUT COUNTY SUPPORT CITY OF ITHACA $171,379 TOWN OF ITHACA $163,859 VILLAGE OF LANSING $20,270 TOWN OF LANSING $11,032 TOWN OF CAROLINE $12,318 TOWN OF DANBY $7,486 TOWN OF DRYDEN $17,193 TOWN OF ENFIELD $4,832 TOWN OF GROTON $555 TOWN OF NEWFIELD $4,619 TOWN OF ULYSSES $13,728 TOTAL SHARE OF COSTS $427,273 NOTES: DISTRIBUTION BASED ON 1987 PARTICIPATION AND 1994 BUDGET ESTIMATES. TOTALS MAY NOT ADD DUE TO ROUNDING Intermunicipal Recreation Partnership Financial Summary. 8/31/94 PROGRAM ADMINISTRATION - includes direct program supervision and coordination 1994 SALARIES Recreation Coordinator $44,245 35.0 hrs./week fringe $11,524 $55,769 Recreation Supervisor $36,977 35.0 hrs./week fringe $10,256 $47,233 Recreation Supervisor $37,662 40.0 hrs./week fringe $10,375 $48,037 Assistant Recreation Supervisor $21,604 40.0 hrs./week fringe $7,208 $28,812 Recreation Supervisor- CEA $21,755 35.0 hrs./week fringe $5,156 $26,911 Overtime (not broken down among programs) $2,000 fringe $400 $2,400 TOTAL PROGRAM ADMINISTRATION $209,162 • Note: Some program administration costs are listed under direct program expenditures on summary page, to reflect use of staff time. Intermunicipal Recreation Partnership Financial Summary. 8/31/94 YOUTH BUREAU GENERAL ADMINISTRATION STAFF SALARIES SALARY FRINGE Director 35 hrs. $52,852 $10,747 Adminstrative Secretary 40 hrs. $26,409 $6,764 Office Manager 40 hrs. • $34,614 $7,371 Adm. Asst. in Fin. Mgt. 40 hrs. •$26,655 $6,526 Adm. Assistant 25 hrs. $18,795 $5,724 Part time staff-seasonal $2,500 $350 Totals: $161,825 $37,482 TOTAL YB GEN. ADM. STAFF AND FRINGE $199,307 UTILITIES, EQUIPMENT& SUPPLIES* $34,529 TOTAL YB GENERAL ADMIN. $233,836 Recreation Portion 37% = $86,519 REVENUES FOR GEN. ADMIN. $39,838 Recreation Portion 53%= $21,114 Sample of Responsibilities of Central Administration Staff: Planning and managing budget for all recreation programs Collecting fees and registering participants in all recreation programs Issuing season's passes Purchase orders for all program spending Payroll for 50 to 500 employees depending on season Record-keeping including rosters and participant data for all programs Preparation of printed materials such as brochures, applications, etc. Scheduling building and park pavillion rental Answering the telephone and serving the public at the counter Information and referral for all area youth *Utilities, Equipment, and Supplies includes: Telephone; Gas, oil, & maintenance for vehicles; office supplies; equipment maintenance (e.g. for copier, computers, typewriters, etc.);staff development; travel & milage costs for central administration staff; advertising; program supplies. Intermunicipal Recreation•Partnership Financial Summary. 8/31/94 OPERATION AND MAINTENANCE FOR YB FACILITY (CUTIA BLDG.) STAFF SALARIES Custodian $17,483 40.0 hrs./week fringe $6,559 • $24,042 Overtime $500 fringe $100 $600 Cutia Building Utilities & Supplies $37,560 TOTAL O&M OF YB FACILITY $62,202 Recreation Portion 38%= $23,637 SPACE USAGE FOR CUTIA BLDG. $53,155 Includes: 1400 s.f. office space '1600 s.f. gym, activity rooms, meeting space, equipment storage 3000 s.f. total Intermunicipal Recreation Partnership Financial Summary. 8/31/94 PROGRAM CATEGORIES: COSTS REVENUES 1. Cass Park (Pool, Rink, Concessions) Cass Park Pool and Stewart Park Concessions Pool Salaries $60,620 Fringe (14%) $8,487 Supplies $48,964 Rec. Coor. (16%) $8,924 Rec. Super. (33.3%) $16,012 Asst.Rec.Super. (33.3%) $9,604 O&M costs $4,727 Building cost $10,631 Insurance $1,644 Gen. Admin. $17,304 DPW Pool related exp. $41,237 TOTAL EXPENSES $228,155 $102,500 Cass Park Rink Rink Salaries $49,500 Fringe (14%) $6,930 Supplies $49,640 Rec. Coor. (31%) $17,288 Rec. Super. (66.7%) $32,025 Asst.Rec.Super. (66.7%) $19,208 O&M costs $7,091 Building cost $15,947 Insurance $2,467 Gen. Admin. $25,956 DPW Rink related exp. $96,219 TOTAL-EXPENSES $322,270 $228,125 TOTALS FOR Cass Park (Pool, Rink, Concessions) PROGRAM COSTS $224,141 PROGRAM ADMINISTRATION $103,061 INDIRECT COSTS $85,767 DPW CASS RELATED COSTS $137,456 TOTAL PROGRAM COSTS $550,425 $330,625 Intermunicipal Recreation-Partnership Financial Summary. 8/31/94 COSTS REVENUES 2. Sports/Leagues/Lessons/Special Events Bantam Basketball Supplies & Contracts $1,100 Rec.Super.(23%) $10,864 Rec.Coor.(1%) $558 O&M costs $70 Building cost $158 Insurance $25 Gen. Admin. $258 $13,033 $1,100 Cost per participant $271.52 Number of Participants '93 48 Fee - 1993 $25 Small-Fry Football Supplies & Contracts $6,307 Rec.Super.(15%) $7,085 Rec.Coor.(2%) $1,115 O&M costs '$334 Building cost $751 Insurance $116 Gen. Admin. $1,223 Field Maintenance $201 Line Drawing $415 $17,132 $3,200 Cost per participant $188.27 Number of Participants '93 91 Fee - 1993 $25 Fall Soccer Supplies & Contracts $4,432 Rec.Coor.(10%) $5,577 O&M costs $632 Building cost $1,423 Insurance $220 Gen. Admin. $2,316 Field Maintenance $380 $14,981 $7,500 Cost per participant $34.76 Number of Participants '93 431 Fee - 1993 $25 Intermunicipal Recreation-partnership Financial Summary. 8/31/94 COSTS REVENUES Kiwanis Baseball Supplies & Contracts $7,200 Rec.Super.(25%) $11,808 Rec.Coor.(2%) $1,115 O&M costs $3,813 Building cost $8,575 Insurance $1,326 Gen. Admin. $13,958 Field Maintenance $2,293 • Line Drawing $4,735 $50,089 $18,600 Cost per participant $45.00 Number of Participants '93 1113 Fee - 1993 $10 Family Swim PIT seasonal - $500 Fringe $70 Rec.Coor.(1%) $558 O&M costs $39 Building cost $87 insurance s $13 Gen. Admin. $142 $1,409 300 Cost per participant $4.45 Number of Participants '93 317 Fee - 1993 $1-$2 Junior Box Lacrosse Supplies & Contracts $700 Rec.Coor.(.12%) $67 O&M costs • $32 Building cost $73 Insurance $11 Gen. Admin. $118 $1,001 $700 Cost per team $250.33 Number of Teams '93 4 Fee - 1993 $175 Intermunicipal Recreation Partnership Financial Summary. 8/31/94 COSTS REVENUES Junior Olympics Supplies & Contracts $700 Rec.Super.(4%) $1,889 Rec.Coor.(1%) $558 O&M costs $29 Building cost $65 insurance $10 Gen. Admin. $105 $3,356 $0 Cost per participant $21.38 Number of Participants '93 157 Fee - 1993 none Spring Lacrosse Supplies & Contracts $3,407 Rec.Coor.(.75%) 4182.675 $418 O&M costs $125 Building cost $281 insurance $43 Gen. Admin. $457 Field Maintenance . $75 $4,806 $3,900 Cost per participant $56.54 Number of Participants '93 85 Fee - 1993 $30 Adult Lacrosse Supplies & Contracts $2,400 Rec.Coor.(.13%) $72 O&M costs $84 Building cost $189 Insurance • $29 Gen. Admin. $308 $3,083 $2,400 Cost per team $385.43 Number of Teams '93 8 Fee - 1993 $300 Intermunicipal Recreation'Partnership Financial Summary. 8/31/94 COSTS REVENUES Tennis & Golf Lessons/Tournaments PIT seasonal $3,000 Fringe (14%) $420 Supplies $1,857 Rec.Coor.(4%) $2,231 O&M costs $54 Building cost $122 Insurance $19 Gen. Admin. $198 • $7,900 $5,000 Cost per participant $42.25 Number of Participants '93 187 Fee - 1993 varies by program Summer Basketball Camp Supplies & Contracts $1,007 Rec.Super.(8%) $3,779 O&M costs $69 Building cost $155 Insurance $24 Gen. Admin. ,s$252 - $5,285 $2,000 Cost per participant $117.45 Number of Participants '93 45 Fee - 1993 $50 Cass Field Maintenance/Rentals DPW Related $24,416 $24,416 $24,416 TOTALS FOR Sports/Leagues/Lessons/Special Events PROGRAM COSTS $38,250 PROGRAM ADMINISTRATION $47,694 INDIRECT COSTS $38,334 DPW CASS RELATED COSTS $27,365 TOTAL PROGRAM COSTS $151,643 $69,116 Intermunicipal Recreation-Partnership Financial Summary. 8/31/94 COSTS REVENUES 3. Day Camps/Playgrounds Cass Park Day Camp P/T seasonal $28,000 Fringe (14%) $3,920 Supplies $2,274 Rec.Coor.(6%) $3,346 O&M costs $1,045 Building cost $2,350 Insurance $363 Gen. Admin. $3,825 $45,123 $21,000 Cost per participant $184.93 Number of Participants '93 244 Fee - 1993 $80 • Sports Day Camp P/T seasonal $17,000 Fringe (14%) $2,380 Supplies $1,474 Rec.Coor.(6%) $3,346 O&M costs $687 Building cost $1,546 Insurance $239 Gen. Admin. $2,516 $29,188 $30,000 Cost per participant $90.37 Number of Participants '93 323 Fee - 1993 $80 Stewart Park Day Camp P/T seasonal $45,000 Fringe (14%) $6,300 Supplies $6,198 Rec.Coor.(6%) $3,346 O&M costs $2,689 Building cost $6,047 Insurance $935 Gen. Admin. $9,842 $80,357 $39,000 Cost per participant $199.89 Number of Participants '93 402 Fee - 1993 $80 Intermunicipal Recreation-Partnership Financial Summary. 8/31/94 COSTS REVENUES Spanish Camp Supplies & Contracts $2,082 Rec.Coor.(2%) $1,115 O&M costs $32 Building cost $72 Insurance $11 Gen. Admin. $118 $3,430 $2,000 Cost per participant $163.34 Number of Participants '93 21 Fee - 1993 $60 Playgrounds PIT seasonal $12,000 Fringe (14%) $1,680 Supplies $2,023 Rec.Super.(20%) $9,446 O&M costs $1,740 Building cost $3,913 Insurance .$605 Gen. Admin. *369 $37,776 $1,560 Cost per participant $119.54 Number of Participants '93 316 Fee - 1993 none TOTALS FOR Day Camps/Playgrounds PROGRAM COSTS $130,331 PROGRAM ADMINISTRATION $20,599 INDIRECT-COSTS $44,945 TOTAL PROGRAM COSTS $195,875 $93,560 Intermunicipal Recreation.Partnership Financial Summary. 8/31/94 COSTS REVENUES 4. Expressive Arts P/T seasonal $16,314 Fringe (14%) $2,284 Computer& Printer $1,500 Supplies $3,807 • Rec.Coor.(5%) $2,788 Rec.Super.(100%) $26,911 O&M costs $315 Building cost $709 Insurance $110 • Gen. Admin. $1,154 TOTALS FOR Expressive Arts PROGRAM COSTS $23,905 INDIRECT COSTS $2,287 PROGRAM ADMINISTRATION $29,699 TOTAL PROGRAM COSTS $55,891 $9,000 Cost per participant $372.61 Number of Participants '93 150 Fee - 1993 varies by program 5. Program Administration Overtime Overtime $2,000 Fringe $400 TOTAL COST $2,400 • JOINT RECREATION PARTNERSHIP Summary: Highlights and Benefits Recreation Services: 1. All residents of municipalities who join the partnership, regardless of school district, will have access to the full range of Ithaca Youth Bureau•programs at member rates, including: sports leagues/lessons and tournaments; summer day camps and playground programs; expressive arts/drama; Cass Park ice rink and swimming pool, and any new programs developed, as well as to any new recreation transportation networking. Triple fees will be eliminated. Scholarships will be available 2. The IYB will be the primary recreation provider for partnership programs during the pilot period, and other municipally-sponsored recreation programs in the partnership area may be designated. All public rec programs in the partnership area will have access to the IYB's technical support, training and equipment-sharing if they request it. 3. Program additions will focus on meeting locally identified needs and interests, more neighborhood and school-based offerings, family activities, more choices for teens and a better balance of activites for girls as well as boys. 4. Throughout the two-year pilot program, accurate statistics will be kept to document how many youth from each muncipality , and of what age participated in which programs. Regular reports of participation will be shared. 5. Several programs - especially those with sports teams like Kiwanis baseball- will be organized on a decentralized basis to have practice and games take place locally and to make them more accessible. 6. Advertising of programs will be improved to be sure all youth know about offerings. Towns may be able to add their own local offerings to centralized program registrations and mailings. 7. Ithaca Youth Bureau staff will be available to work with local youth commissions to plan one additional recreation program which would be offered locally - or in a location of your choice, for a population of your choice. 8. IYB staff will help to mainstream youth with disabilities into local camps, and city camp counselor training will be opened to any local camps who would like to have their counslors participate in training. If any local camps needed help finding qualified staff, the IYB applicant pool would be available. 9. Work study students, volunteers and interns who often contact the IYB can be assigned to work with any interested local programs. 10. Transportation Networking. Task Force representatives have already begun meeting with officials of the joint transit system to explore ways to coordinate public transportation for recreation activities, expecially for rural youth. Organizational Structure 1. Each municipality would have representation on a Joint Recreation Commission (JRC), along with all other municipalities who become partners, according to the amount of financial contribution to the partnership. 2. The Joint Recreation Commission will be responsible for planning future services, setting future fees and figuring out an equitable way to share future costs of the programs desired by partners. 3. Joint Recreation Commission representatives from those municipalities who join the two-year pilot partnership will determine whether non-partners will have access to IYB recreation programs. For example, they might recommend that non-partner towns or individuals could pay fees to cover actual program costs. Costs-Sharing 1. Financing for the pilot is built on a foundation of full support from the City and Town of Ithaca based on the proportion of participation in Ithaca Youth Bureau recreation programs. 2. The city of Ithaca is not asking municipalities to contribute to the full costs of maintaining Cass Park ice rink/pool and fields (only 55%) or the Youth Bureau (Cutia) building (just 38% is used for recreation). 2. Municipalities which have been subsidizing their residents' triple fees (Dryden and Village of Lansing) can become full partners for the amounts they have previously allocated for this purpose. Other county townships are being offered membership at costs lower than proportionate shares for past participation - as an incentive to try the inter- municipal collaboration. 3. This financing depends on Tompkins County support in the form of a grant to the partnership to enable smaller municipalities to participate in the pilot. The attached summary shows IYB Recreation Program expenses, revenues, and the proposal for sharing net costs for 1995. 4. Fee structure: Fees for all IYB recreation programs will be examined the goals of having users assume a fair share of program costs, and of including a mechanism to assure access for low income youth. It is estimated that more revenue can be generated with a moderate increase in fees. For example, changing the full-day summer day camp fees from $40 to $50 per week, or increasing-the Kiwanis baseball fee from$10 to $15 per participant. 4. The Joint Recreation Commission will recommend a budget for 19%, with the goal of keeping cost-sharing rates level, as long as there is continued county and municipal support. This budget will be subject to ratification by participating municipalities. ss After the Pilot? After the pilot program, municipalities will have accurate participation data to determine their residents' needs and they can decide whether to develop an equitable and mutually acceptable cost-sharing approach for a jointly planned set of future services. Several variables will be considered by the Joint Recreation Commission in determining long term-cost sharing possibilities: 1) Fee structure: if users assume a slightly greater share of the costs for running programs, partnership shares can be lower. 2) Participation levels: since existing program structures can accommodate more youth, the more participation, the lower the costs per participant. 3) The number of partners: the more partners sharing the net operating costs, the smaller the share for each partner. 4) Better use of existing resources: the Joint Recreation Commission will take a dose look at ways of re-allocating existing resources to better serve the public. Since all these variables will be factors in determining long range costs, it should not be assumed that municipal subsidies will return to previous proportions after the pilot period. Each partner will have a say in any future proposals. Future.Obligation after the two-year pilot? None. If a municipality finds that the future offerings it helped to plan are too expensive, there would be no obligation to continue as a partner. Then its youth may not be able to participate in regional programs; however, it would have participation data to use in planing local programs. If the municipality wants to continue the partnership, it can play an active role, through its representatives on the Joint Recreation Commission, in shaping the future of more long- term area recreation services.