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Home My WebLink AboutMN-CIV-1997-12-08 CIVIL SERVICE COMMISSION Regular Meeting December 8, 1997 Commissioners Present: Commissioner Bantuvanis, Commissioner Desch, Commissioner Perko Staff Present: Valerie W. Saul, William J. Gray (Superintendent of Public Works) Commissioner Bantuvanis called the meeting to order at 11:05 a.m. PUBLIC HEARING ON PROPOSED RULES AMENDMENT: Appendix A (Exempt Class): Commissioner Desch made a motion to open the public hearing on a proposed amendment to Appendix A of the Civil Service Rules. Seconded by Commissioner Perko. Motion carried 3-0. The following legal notice was published in the Ithaca Journal: LEGAL NOTICE CITY OF ITHACA CIVIL SERVICE COMMISSION PUBLIC HEARING Please take notice that pursuant to Section 20 of the New York State Civil Service Law, the City of Ithaca Civil Service Commission will hold a public hearing on December 8, 1997 at 11:00 a.m. in the Second Floor Conference Room of City Hall - 108 East Green Street - Ithaca, NY 14850, for the purpose of amending Appendix A of the Civil Service Rules by adding the position of Deputy City Prosecutor to the exempt class. All interested parties and citizens for or against the adoption of this amendment to the Rules are invited to attend and be heard. VALERIE W. SAUL Personnel Administrator October 23,24,25, 1997 No one appeared to speak on the proposed amendment. Commissioner Desch made a motion to close the public hearing. Seconded by Commissioner Perko. Motion carried 3-0. PUBLIC HEARING ON PROPOSED RULES AMENDMENT: Rule VII (Recruitment of Personnel): Commissioner Desch made a motion to open the public hearing on a proposed amendment to Rule VII of the Civil Service Rules. Seconded by Commissioner Perko. Motion carried 3-0. Civil Service Commission Meeting December 8, 1997 Page 2 The following legal notice was published in the Ithaca Journal: LEGAL NOTICE CITY OF ITHACA CIVIL SERVICE COMMISSION PUBLIC HEARING Please take notice that pursuant to Section 20 of the New York State Civil Service Law, the City of Ithaca Civil Service Commission will hold a public hearing on December 8, 1997 at 11:00 a.m. in the Second Floor Conference Room of City Hall - 108 East Green Street - Ithaca, NY 14850, for the purpose of amending Rule VII (Recruitment of Personnel) of the Civil Service Rules to require that candidates receiving preference in certification due to residency in a specific municipality shall have been a resident of the municipality at the time of examination and shall have resided in said municipality continuously thereafter up to and including the dates of certification and appointment. All interested parties and citizens for or against the adoption of this amendment to the Rules are invited to attend and be heard. VALERIE W. SAUL Personnel Administrator October 23,24,25, 1997 No one appeared to speak on the proposed amendment. Commissioner Desch made a motion to close the public hearing. Seconded by Commissioner Perko. Motion carried 3-0. PUBLIC HEARING ON PROPOSED RULES AMENDMENT: Appendix B (Non-Competitive Class): Commissioner Desch made a motion to open the public hearing on a proposed amendment to Appendix B of the Civil Service Rules. Seconded by Commissioner Perko. Motion carried 3-0. The following legal notice was published in the Ithaca Journal: LEGAL NOTICE CITY OF ITHACA CIVIL SERVICE COMMISSION PUBLIC HEARING Please take notice that pursuant to Section 20 of the New York State Civil Service Law, the City of Ithaca Civil Service Commission will hold a public hearing on December 8, 1997 at 11:00 a.m. in the Second Floor Conference Room of City Hall - 108 East Green Street - Ithaca, NY 14850, for the purpose of amending Appendix B of the Civil Service Rules by deleting the position of Personnel Administrator from the non-competitive class. Civil Service Commission Meeting December 8, 1997 Page 3 All interested parties and citizens for or against the adoption of this amendment to the Rules are invited to attend and be heard. VALERIE W. SAUL Personnel Administrator November 12,13,14, 1997 No one appeared to speak on the proposed amendment. Commissioner Desch made a motion to close the public hearing. Seconded by Commissioner Perko. Motion carried 3-0. APPROVAL OF MINUTES Commissioner Desch made a motion to approve the minutes of the November 3, 1997 meeting. Seconded by Commissioner Perko. Motion carried 3-0. NEW BUSINESS RESOLUTION FOR AMENDMENT TO APPENDIX A(EXEMPT CLASS) OF THE CITY OF ITHACA CIVIL SERVICE RULES Commissioner Perko made the following motion: WHEREAS, the City of Ithaca Civil Service Commission duly advertised and held a public hearing on December 8, 1997, for the purpose of amending Appendix A (Exempt Class) of the City of Ithaca Civil Service Rules by adding the position of"Deputy City Prosecutor", and WHEREAS, the Ithaca Civil Service Commission supports the proposed amendment and no persons spoke against the proposed amendment, NOW, THEREFORE, BE IT RESOLVED, that the position of"Deputy City Prosecutor" be added to Appendix A (Exempt Class) Seconded by Commissioner Desch. Motion carried 3-0. RESOLUTION FOR AMENDMENT TO RULE VII (RECRUITMENT OF PERSONNEL) OF THE CITY OF ITHACA CIVIL SERVICE RULES Commissioner Desch made the following motion: WHEREAS, the City of Ithaca Civil Service Commission duly advertised and held a public hearing on December 8, 1997, for the purpose of amending Rule VII (Recruitment of Personnel) of the City of Ithaca Civil Service Rules to require that candidates receiving preference in certification due to residency in a specific municipality shall have been a resident of the municipality at the time of the Civil Service Commission Meeting December 8, 1997 Page 4 examination and shall have resided in said municipality continuously thereafter, up to and including the dates of certification and appointment, and WHEREAS, the Ithaca Civil Service Commission supports the proposed amendment and no persons spoke against the proposed amendment, NOW, THEREFORE, BE IT RESOLVED, that Section 1 (a) of the Rule VII of the City of Ithaca Civil Service Rules be amended to read as follows: 1. Residence Requirement for Municipal Positions a. When preference in certification is given to residents of a municipality pursuant to subdivision 4-a of Section 23 of the Civil Service Law, an eligible must have been a resident of such municipality at the time of examination and must have remained a resident of such municipality continuously thereafter in order to be included in a certification as a resident of such municipality, and must be a resident of such municipality at the time of certification and appointment. Seconded by Commissioner Perko. Motion carried 3-0. RESOLUTION FOR AMENDMENT TO APPENDIX B OF THE CITY OF ITHACA CIVIL SERVICE RULES Commissioner Perko made the following motion: WHEREAS, the City of Ithaca Civil Service Commission duly advertised and held a public hearing on December 8, 1997, for the purpose of amending Appendix B (Non-Competitive Class) of the City of Ithaca Civil Service Rules by deleting the position of"Personnel Administrator", and WHEREAS, the Ithaca Civil Service Commission supports the proposed amendment and no persons spoke against the proposed amendment, NOW, THEREFORE, BE IT RESOLVED, that the position of"Personnel Administrator" be deleted from Appendix B (Non- Competitive Class) Seconded by Commissioner Desch. Motion carried 3-0. REQUEST TO CANCEL WATER/WASTEWATER TREATMENT PLANT OPERATOR TRAINEE EXAMINATION AND,REVIEW RESIDENCY REQUIREMENT: The Commission and Superintendent of Public Works William J. Gray reviewed and discussed Chief Wastewater Treatment Plant Operator Gary Gleason's request to cancel Water/Wastewater Treatment Plant Operator Trainee exam#500-97 and expand the residency requirement beyond Tompkins County residents. The Commission identified two issues that needed to be addressed: 1) Whether a sufficient pool of candidates could be found among Tompkins County residents and 2) Is a current City employee's interest in a position sufficient justification to waive a residency Civil Service Commission Meeting December 8, 1997 Page 5 requirement, even if recruitment needs do not justify a waiver. Superintendent Gray and the Commission agreed that the examination histories for the Water/Wastewater Treatment Plant Operator Trainee exam indicate that a sufficient pool of candidates can be found from among Tompkins County residents. However, Superintendent Gray agreed to discuss the issue in more depth with Chief Operator Gleason to determine if he had additional relevant information for the Commission the consider. The Commission deferred the discussion on what impact, if any, an interested internal employee should have on residency requirements. Commission Desch made a motion to cancel the Water/Wastewater Treatment Plant Operator Trainee exam #500-97 which is scheduled for January 10, 1998. Superintendent Gray is to return to the commission with a recommendation on residency requirements for future exams. Any vacancies that occur in the interim may be filled from the current civil service list. Seconded by Commissioner Perko. Motion carried 3-0. REVISION OF QUALIFICATIONS FOR WORKING SUPERVISOR Commissioner Perko made a motion to upgrade the qualifications for Working Supervisor as recommended by Assistant Superintendent of Public Works Richard Ferrel and Personnel Administrator Valerie Saul. The new qualifications are as follows: "Five (5) years of full-time paid experience, or its part-time paid equivalent, in public works activities, such as highway construction or maintenance, building repair or maintenance, parks and forestry maintenance, solid waste disposal, water or sewer main construction or maintenance, etc. Such experience must have been at the level of skilled or semi-skilled labor." Seconded by Commissioner Desch. Motion carried 3-0. NEW POSITION DUTIES STATEMENT AND ADOPTION OF JOB DESCRIPTION: ITHACA HOUSING AUTHORITY- RESIDENT INITIATIVES PROGRAM ASSISTANT The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Housing Authority and a proposed job description for Resident Initiatives Program Assistant. Commissioner Desch made a motion to classify the position as Resident Initiatives Program Assistant and adopt the job description as proposed. Seconded by Commissioner Bantuvanis. Motion carried 3-0. CONTINUING BUSINESS Commissioner Bantuvanis made a motion to go into Executive Session to discuss civil service examination matters. Seconded by Commissioner Desch. Motion carried 3-0. During Executive Session, the Commission took the following actions: Civil Service Commission Meeting December 8, 1997 Page 6 ESTABLISHMENT OF ELIGIBLE LISTS Commissioner Desch made a motion to establish Systems Administrator eligible list#63-162 for a period of two (2) years. Seconded by Commissioner Perko. Motion carried 3-0. ADDITION OF NAMES TO CONTINUOUS RECRUITMENT ELIGIBLE LISTS Commissioner Perko made a motion to add Constance Perry's name to the School Secretary#55- 000a and Senior Typist#55-000b eligible lists for a one year period with a score of 90. Seconded by Commissioner Desch. Motion carried 3-0. APPROVAL OF PERSONNEL TRANSACTIONS Commissioner Desch made a motion to approve the Personnel Transactions listed below. Seconded by Commissioner Perko. Motion carried 3-0. PROVISIONAL APPOINTMENTS Name Title Dept Date Howard, Carol Customer Svc Representative FIN 11/24/97 Lalonde, Patricia Accountant IHA 10/06/97 Lee, Jeannie Economic Development Planner PLNG 11/21/97 Osterman, Doreen Confidential Secretary to IHA 09/29/97 the Executive Director TEMPORARY APPOINTMENTS Arena, Andrew Recreation Attendant YB 11/03/97-03/31/98 Barnes, Andrew Recreation Attendant YB 11/13/97-03/31/98 Beer, Clayton Recreation Attendant YB 10/25/97-11/16/97 Bentley, Amanda Recreation Attendant YB 10/25/97-03/31/98 Brennan, Richard Engineering Technician (Seas) DPW 11/24/97-12/31/97 Cali, Meghan Recreation Attendant YB 10/25/97-03/31/98 Caylor, Tauni Recreation Attendant YB 10/25/97-04/30/98 Cimakasky, Linda Recreation Attendant YB 10/20/97-06/30/98 Ciolekk, Mary Recreation Attendant YB 11/13/97-03/31/98 Ciolek, Tom Recreation Attendant YB 10/25/97-11/16/97 Clark, lain Recreation Attendant YB 10/25/97-11/16/97 Collacchi, Diego Recreation Attendant YB 10/25/97-03/31/98 Faulkner, Matthew Recreation Attendant YB 11/03/97-03/31/98 Grantz, Bradley Recreation Attendant YB 11/13/97-03/3198 Hubbard, Carinn Recreation Attendant YB 10/21/97-06/30/98 Johnson, Benjamin Recreation Attendant YB 11/03/97-03/31/98 Keller, Crystal Recreation Attendant YB 10/21/97-06/30/98 Lacy-Varona, Alina Recreation Attendant YB 10/25/97-11/16/97 Civil Service Commission Meeting December 8, 1997 Page 7 TEMPORARY APPOINTMENTS (continued) Lawton, Galvin Recreation Attendant YB 10/25/97-03/31/98 McBean, Sonia Recreation Attendant YB 10/21/97-06/30/98 McCloud, Forrest Recreation Attendant YB 11/03/97-03/31/98 McKeown, Kristen Recreation Attendant YB 11/03/97-03/31/98 McKeown, Linda Recreation Attendant YB 11/03/97-03/31/98 Menkhaus, Susan Recreation Attendant YB 11/13/97-03/31/98 Miller, Doris Recreation Attendant YB 10/25/97-03/21/98 Morris, Catherine Recreation Attendant YB 11/03/97-03/31/98 Novarro, Timothy Recreation Attendant YB 11/03/97-03/31/98 Ntombela, Qhubeka Recreation Attendant YB 11/13/97-12/31/97 Ouckama, Patrick Recreation Attendant YB 10/25/97-11/16/97 Patte, Chesua Recreation Attendant YB 11/03/97-03/31/98 Peabody, Celeste Recreation Attendant YB 11/03/97-03/31/98 Poyer, Jamie Recreation Attendant YB 10/25/97-03/31/98 Ritter, Grace Recreation Attendant YB 10/25/97-05/01/98 Roseth, Rhonda Recreation Attendant YB 11/13/97-03/31/98 Schnedeker, Jayme Recreation Attendant YB 10/25/97-11/16/97 Scriber, Todd Recreation Attendant YB 10/25/97-03/31/98 Silberman, Charles Recreation Attendant YB 10/25/97-06/30/98 Smith, Clifford Recreation Attendant YB 10/25/97-03/31/98 Snitkin, Meghan Recreation Attendant YB 11/03/97-03/31/98 Spanos, Dia Recreation Attendant YB 10/25/97-03/31/98 Sprague, Jane Recreation Attendant YB 10/25/97-12/31/97 Staffa, Stacy Recreation Attendant YB 10/25/97-06/30/98 Stark, Jason Recreation Attendant YB 10/25/97-03/31/98 Steh, Lara Recreation Attendant YB 10/25/97-11/16/97 Stubbs, Michael Recreation Attendant YB 11/17/97-11/21/97 Vance, Elizabeth Recreation Attendant YB 11/06/97-06/24/98 Watkins, Jamil Recreation Attendant YB 10/25/97-03/31/98 Wilkinson, Emily Recreation Attendant YB 11/18/97-03/31/98 Wilson, Christopher Recreation Attendant YB 11/13/97-03/31/98 Yaeger, Troy Recreation Attendant YB 11/03/97-03/31/98 LEAVE OF ABSENCE Lauper, James , Truck Driver (Seas) DPW 09/29/97-Indef. VanEtten, David Truck Driver DPW 11/17/97-12/03/97 Whitaker, Ronde Senior Typist PERS 11/20/97-12/12/97 REINSTATEMENT Allen, Jack Truck Driver DPW 11/22/97 Civil Service Commission Meeting December 8, 1997 Page 8 LAID OFF Austin, William Laborer (Seas) DPW 10/26/97 Humble, Nathan Laborer (Seas) DPW 11/21/97 Lackner, Michael Laborer(Seas) DPW 11/21/97 Lansdowne, Marvin Laborer(Seas) DPW 11/21/97 Marsh, Randy Laborer (Seas) DPW 11/21/97 Quick, David Jr. Laborer (Seas) DPW 11/21/97 Solomon, Joseph Laborer (Seas) POL 11/16/97 VanGorder, Jamie Laborer (Seas) DPW 11/01/97 Volpicelli, Stephen Laborer(Seas) DPW 11/07/97 Wood, Lee Laborer(Seas) DPW 11/01/97 RETIRED Miller, James Building Systems Supervisor DPW 11/03/97 Rivers, Charles Maintainer DPW 10/31/97 RESIGNED Milton, Ricky Recreation Leader YB 10/22/97 REMOVED Smock, Parker Wastewater Treatment Plant DPW 11/05/97 Operator Trainee OTHER: Suspension, Demotion, Change in Classification, Change in Title, etc. Lynch, Robert Truck Driver (Susp) DPW 11/19/97-Indef. Rayle, Ann Youth Worker (Clhrs) YB 10/19/97-04/19/98 With no further business, the meeting was adjourned the meeting at 12:05 p.m. Ann Bantuvanis, Chairperson John Perko, Commissioner Noel Desch, Commissioner Valerie Saul, Personnel Administrator