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Home My WebLink AboutMN-CIV-1990-02-13 • REGULAR MEETING CIVIL SERVICE COMMISSION FEBRUARY 13 , 1990 PRESENT: Commissioner Bantuvanis, Commissioner Cooper, (arrived late) Commissioner Perko, Valerie Walker (Personnel Administrator) , Lisa Patz (Personnel Associate) , Bonnie Fiorille (Senior Stenographer) , Ed Olmstead (Fire Chief) , Larry Fabbroni (Assistant Superintendent of Public Works) , Allen Green (Youth Development Coordinator) , Bill Baker (CSEA Representative) Commissioner Bantuvanis called the meeting to order at 3 :50 p.m. APPROVAL OF MINUTES Commissioner Perko made a motion to accept the minutes of the January meeting. Seconded by Commissioner Bantuvanis. Motion carried. ADDITIONS TO THE AGENDA Personnel Administrator Walker requested that an item be added to the agenda regarding an extension of the Eligible List for Chief Water Treatment Plant Operator. NEW BUSINESS NEW POSITION DUTIES STATEMENT - YOUTH BUREAU - YOUTH PROGRAM COORDINATOR The Commission reviewed and discussed a new position duties statement request from Youth Development Coordinator Green. Youth Development Coordinator Green explained to the Commission that the position will supervise the Paul Schreurs Memorial Program. Youth Development Coordinator Green stated that this positions has already been approved by Common Council. Commissioner Perko asked how many people were qualified for this position. Personnel Administrator Walker explained that there are currently open- competitive and promotional lists and that the position will be filled through the normal process. Commissioner Perko made a motion to classify the new position as Youth Program Coordinator. Seconded by Commissioner Bantuvanis. Motion carried. NEW POSITION DUTIES STATEMENT - ITHACA FIRE DEPARTMENT - FIREFIGHTERS (4) Fire Chief Olmstead presented a New Position Duties Statement to classify four new firefighter positions which were authorized at the February 7, 1990 Common Council meeting. Commissioner Perko made a motion to classify the four positions as fire- fighters. Seconded by Commissioner Bantuvanis. Motion carried. • f Civil Service Commission Meeting February 13, 1990 Page 2 RECLASSIFICATION REQUEST - DEPARTMENT OF PUBLIC WORKS: WORKING SUPERVISOR - SANITATION TO ASSISTANT SUPERVISOR OF REFUSE AND RECYCLING Assistant Superintendent Fabbroni gave the Commission background information on the recycling program position. Assistant Superintendent Fabbroni explained that when the City went to mandatory recycling the responsibilities and the duties of the Working Supervisor had increased by 50%, and because of the type of duties that are being performed, the Department is seeking a reclassification. Personnel Administrator Walker explained to the Commission that the Working Supervisor job responsibility has expanded permanently, and a new job description for the Assistant Supervisor of Refuse and .Recycling has been prepared. The new job description better defines the scope and responsi- bilities of the position. The Working Supervisor position would be reclassified to Assistant Supervisor of Refuse and Recycling, and the incumbent would be provisionally appointed to the new job title. Commissioner Bantuvanis asked if it would be necessary to delete the Working Supervisor position. Personnel Administrator Walker explained that it would not be necessary to delete this position. The way the Council resolution is written, it will stay in place but it is frozen and it cannot be filled until we go through the exam process. Then, at that point it will be reviewed to see if it is necessary to keep the Working Supervisor position. Commissioner Perko made a motion to reclassify the Working Supervisor Sanitation position to Assistant Supervisor of Refuse and Recycling. Seconded by Commissioner Bantuvanis. Motion carried. REVISION OF AUTOMOTIVE MECHANIC SUPERVISOR JOB DESCRIPTION Personnel Administrator Walker explained that at last month's Civil Service Commission meeting the Automotive Mechanic job description was revised to include the special requirement of a New York State Motor Vehicle Inspector's License for new employees and this special requirement needs to be added to the Automotive Mechanic Supervisor job description. It is the same recommended change. Commissioner Bantuvanis made a motion to add a special requirement to the Automotive Mechanic Supervisor job description which requires appointees to obtain an appropriate level New York State Motor Vehicle Inspector's License within six months of appointment and maintain said license for the duration of employment. Seconded by Commissioner Perko. Motion carried. NEW POSITION DUTIES STATEMENT - BUILDING DEPARTMENT - HOUSING INSPECTOR (2) Personnel Administrator Walker explained that two new Housing Inspectors were funded in the 1990 budget and that they do residential housing inspections. Civil Service Commission Meeting February 13 , 1990 Page 3 Commissioner Bantuvanis made a motion to classify the new positions as Housing Inspectors. Seconded by Commissioner Perko. Motion carried. NEW POSITION DUTIES STATEMENT - BUILDING DEPARTMENT - ACCOUNT CLERK TYPIST Personnel Administrator Walker explained that the part time Account Clerk- Typist position was funded in the 1990 budget and this position is to help the Administrative Secretary and the Senior Typist with the paperwork. At the present time they have been bringing in manpower to help with the work- load. Some of the responsibilities involved in this position include: bookkeeping, typing, filing and answering telephone. This will be a half- time position of 20 hours per week. Personnel Administrator Walker explained at the present time we do not have an eligible list for this position and that this position has been advertised. Commissioner Bantuvanis made a motion to classify the new part time position as Account Clerk-Typist. Seconded by Commissioner Perko. Motion carried. APPROVAL OF 1989 ANNUAL REPORT The Commission reviewed and discussed the 1989 Annual Report. The Commission discussed the problems of lack of notification of personnel actions by the Ithaca City School District. Commissioner Bantuvanis asked that Personnel Administrator Walker write a letter to Personnel Director Michael Luzzi requesting that the Ithaca City School District be brought into compliance regarding notification of personnel transactions. Commissioner Cooper made a motion to accept the 1989 Annual Report. Seconded by Commissioner Perko. Motion carried. OLD BUSINESS CSEA Representative Baker asked about the status of the provisional appointments at the Ithaca Youth Bureau. Personnel Administrator Walker stated that all provisional appointments have been resolved, either through appointment or lay-off. EXTENSION OF ELIGIBLE LIST Commissioner Perko made a motion to extend the Eligible List for Chief Water Treatment Plant Operator Examination #65-256 until February 14 , 1992. Seconded by Commissioner Bantuvanis. Motion Carried. CONTINUING BUSINESS Commissioner Bantuvanis made a motion to go into Executive Session to discuss Civil Service examination matters. Motion carried. After Executive Session, the Commission took the following actions: • Civil Service Commission Meeting February 13 , 1990 Page 4 APPROVAL OF ROSTERS OF CANDIDATES FOR EXAMINATION Commissioner Cooper made a motion to accept the Roster of Candidates for Activities Center Coordinator Promotional Examination #71-783 . Seconded by Commissioner Perko. Motion carried. Commissioner Cooper made a motion to accept the Roster of Candidates for Assistant Recreation Supervisor Open-Competitive Examination #61-679. Seconded by Commissioner Perko. Motion carried. Commissioner Cooper made a motion to accept the Roster of Candidates for Recreation Leader Open-Competitive Examination #61-410. Seconded by Commissioner Perko. Motion carried. Commissioner Cooper made a motion to accept the Roster of Candidates for Recreation Specialist Open-Competitive Examination #61-369. Seconded by Commissioner Perko. Motion carried. Commissioner Cooper made a motion to accept the Roster of Candidates for Administrative Assistant Open-Competitive Examination #60-703 . Seconded by Commissioner Perko. Motion carried. Commissioner Cooper made a motion to accept the Roster of Candidates for Administrative Secretary Non-Competitive Promotional Examination #71-664 . Seconded by Commissioner Perko. Motion carried. Commissioner Cooper made a motion to accept the Roster of Candidates for Administrative Secretary Non-Competitive Promotional Examination #71-178 . Seconded by Commissioner Perko. Motion carried. Commissioner Cooper made a motion to accept the Roster of Candidates for Laboratory Director Open-Competitive Examination #64-596. Seconded by Commissioner Perko. Motion carried. Commissioner Cooper made a motion to accept the Roster of Candidates for Fire Lieutenant Promotional Examination #71-665. Seconded by Commissioner Perko. Motion carried. Commissioner Cooper made a motion to accept the Roster of Candidates for Building Systems Supervisor Promotional Examination #71-177. Seconded by Commissioner Perko. Motion carried. ADDITION OF NAMES TO CONTINUOUS RECRUITMENT LIST Commissioner Cooper made a motion to add the following names to the respective Continuous Recruitment List. Seconded by Commissioner Perko. Motion carried. ' r Civil Service Commission Meeting February 13 , 1990 Page 5 CLERK - #10-000 73 .0 Tina Lindblad TYPIST - #10-000b 73 . 0 Tina Lindblad ACCOUNT CLERK/PAYROLL CLERK - #20-000 94 Sandra Jones 81 Linda Leonard LIBRARY CLERK - #30-000 94 David Whitehead APPOINTMENT OF ADMINISTRATIVE ASSISTANT TO THE MAYOR Commissioner Bantuvanis asked who appoints the Administrative Assistant to the Mayor. Personnel Administrator Walker explained that the position is exempt and serves at the pleasure of the Mayor. The Commission discussed a memorandum addressed to Mayor-Elect Benjamin Nichols from Personnel Administrator Walker regarding the Administrative Assistant position and the posting of positions (per Sean Killeen's request he asked that the Commission review this matter) . Commissioner Cooper stated that her understanding is that there are no civil service requirements for posting exempt class positions. Personnel Administrator Walker agreed. Commissioner Cooper asked how many positions there are in City government that are Exempt Class and are appointed by the Mayor. Personnel Administrator Walker stated there are three positions: the Administrative Assistant, the City Attorney and the City Prosecutor. The Commission decided that they felt the exempt classification remained appropriate for the position. Commissioner Cooper asked that a letter be written to Sean Killeen responding to his inquiry stating that the position is exempt, therefore posting is not required. APPROVAL OF PERSONNEL TRANSACTIONS Commissioner Cooper made a motion to accept the following Personnel Transactions. Seconded by Commissioner Perko. Motion carried. PERMANENT APPOINTMENT NAME POSITION DEPT DATE Alt, Theresa Administrative Assistant MAYOR'S 01/02/90 Barrett, Eloise Youth Worker YB 12/28/89 Carthon, Albert Custodial Worker ICSD 11/20/89 Finney, Annette Confidential Secretary LAW 01/08/90 Harvey, Mary Director of Resident IHA 10/10/89 Services • Civil Service Commission Meeting February 13 , 1990 Page 6 John, Richard City Prosecutor LAW 01/02/90 Leubner, Jolene Parking Meter Checker PT DPW 10/14/89 Maxwell, Douglas Custodial Worker ICSD 06/22/89 McComb, Kenneth Laborer DPW 11/13/89 McMinn, Jon Parking Lot Attendant DPW 02/05/90 Mettler, Shirley Custodial Worker ICSD 10/11/88 Meyer, Jennie Youth Program Coordinator YB 01/29/90 Myers, William Custodial Worker ICSD 05/23/88 Nedrow, Ronald Custodial Worker ICSD 10/10/89 Nickens, William Custodial Worker ICSD 11/20/89 Payne, Donna Senior Typist DPW 01/22/90 Rouleau, Scott Custodial Worker ICSD 11/13/89 Stromba, James Custodial Worker ICSD 08/15/89 Tompkins, Ann Tenant Relations Assistant IHA 10/10/89 Underpool , Chris Custodial Worker ICSD 10/24/88 Wakula, Richard Custodial Worker ICSD 10/11/88 Young, Andrew Custodial Worker ICSD 10/10/89 Young, Caroline Custodial Worker ICSD 11/13/89 PROVISIONAL APPOINTMENT Balluffi , Gloria Administrative Assistant YB 01/08/90 Bradford, Deanna Custodian ICSD 06/19/89 Fort, Marcia Activities Center YB 01/08/90 Coordinator Gray, Etta City Buyer FIN 01/01/90 Hoogerwerf, Ross Youth Program Coordinator YB 02/05/90 Jackson, Joan Volunteer Coordinator YB 02/05/90 Northrup, Howard Custodian ICSD 10/25/89 Thadani , Narayan Superintendent of Public DPW 01/22/90 Works Thomas, Michael Youth Development Program YB 01/08/90 Leader Thomas, Susan Assistant Recreation YB 01/01/89 Supervisor PERMANENT PROMOTION (COMPETITIVE) Gabriele, Larry Wastewater Treatment Plant DPW 12/13/89 Operator PROVISIONAL PROMOTION (COMPETITIVE) Gulyas, Steven Automotive Mechanic DPW 01/21/90 Supervisor Merwin, Jacqueline Youth Program Coordinator YB 01/15/90 • . • Civil Service Commission Meeting February 13 , 1990 Page 7 SEASONAL APPOINTMENT • Brill, Timothy Recreation Attendant YB 01/29/90-03/24/90 Butler, John Paul Recreation Assistant IHA 07/05/89-08/15/89 Byrd, Marion Recreation Attendant YB 01/02/90-06/30/90 Faye, Mack Recreation Assistant IHA 07/25/88-08/15/88 Faye, Mack Recreation Assistant IHA 07/05/89-08/17/89 Frost, Charlotte Recreation Attendant YB 01/16/90-06/30/90 Gandy, Bobbie Recreation Attendant YB 01/29/90-06/30/90 Graham, Marianne Recreation Attendant YB 12/26/89-01/05/90 Herman, Sivonne Recreation Assistant IHA 06/08/88-08/15/88 Jackson, Joan Recreation Assistant IHA 07/01/88-07/14/88 Kastrul , Sandee Recreation Attendant YB 01/29/90-05/19/90 Kelly, Nancy Recreation Assistant IHA 07/01/88-08/15/88 Kelly, Nancy Recreation Assistant IHA 07/05/89-08/17/89 Lindblad, Tina Recreation Assistant IHA 07/05/89-08/15/89 Little, Marcy Recreation Attendant YB 01/08/90-06/30/90 Lutton, Carol Recreation Assistant IHA 07/01/88-08/15/88 Lutton, Carol Recreation Supervisor IHA 07/05/89-08/17/89 McCalley, Karen Recreation Attendant YB 01/29/90-05/19/90 Miner, James Recreation Attendant YB 01/08/90-06/30/90 Nelson, Anita Recreation Attendant YB 01/02/90-06/30/90 O'Brien, Timothy Recreation Attendant YB 01/29/90-05/19/90 Ross, Jenny Recreation Attendant YB 01/22/90-06/30/90 Rumsey, Dee Anne Recreation Assistant IHA 06/17/88-08/15/88 Rumsey, Dee Anne Recreation Assistant IHA 09/20/88-10/20/88 Sappelsa, Christine Recreation Attendant YB 01/02/90-06/30/90 Smith, Stacey Recreation Attendant YB 01/22/90-03/24/90 Stilwell, Greg Recreation Attendant YB 01/22/90-03/24/90 Stout, Pauline Recreation Assistant IHA 06/23/88-08/15/88 Stout, Pauline Recreation Assistant IHA 07/05/89-08/15/89 Swansbrough, Margaret Recreation Assistant IHA 06/23/88-08/15/88 Swansbrough, Margaret Recreation Assistant IHA 07/05/89-08/15/90 Tait, Heather Recreation Attendant YB 01/29/90-05/19/90 VanNocker, Steven Recreation Assistant IHA 06/23/88-08/15/88 Whiting, Mary Recreation Assistant IHA 06/23/88-08/15/88 Whiting, Mary Recreation Supervisor IHA 06/25/89-08/15/89 Yengo, Patricia Recreation Attendant YB 01/08/90-06/30/90 Zimmer, Connie Recreation Attendant YB 01/09/90-06/30/90 RESIGNED Austin, Elizabeth Recreation Specialist YB 11/04/89 DeKoyer, James Custodian ICSD 02/02/90 Larson, Peter Automotive Mechanic DPW 01/08/90 Supervisor McMinn, Jon Custodial Worker DPW 02/05/90 Nedrow, Ronald Custodial Worker ICSD 01/05/90 Peterson, Floyd Custodial Worker ICSD 06/15/89 Civil Service Commission Meeting February 13 , 1990 Page 8 Poole, Jason Maintenance Aide IHA 07/12/88 Shay, John Custodial Worker ICSD 06/26/89 Taylor, Scott Custodial Worker ICSD 11/18/88 Young, Leslie Recreation Attendant YB 10/07/88 RETIRED Happel , Walter Director of Water & Sewer DPW 01/12/90 Operator REMOVED Smithson, Frank City Prosecutor LAW 12/31/89 Stroman, Vance Youth Development Program YB 12/22/89 Supervisor Watkins, Elizabeth Administrative Assistant MAYOR'S 01/01/90 LEAVE OF ABSENCE Bentz , David Truck Driver DPW 10/31/89-02/05/90 REINSTATEMENT Bentz, David Truck Driver DPW 02/05/90 Fiorille, Bonnie Senior Stenographer PER 01/02/90 Murray, Shawn Laborer DPW 04/01/89 TRANSFER Fiorille, Bonnie Senior Stenographer PER 01/02/90 OTHER: Suspension, Demotion, Change in Classification, Change in Title, etc. Olsen, Janet Recreation Specialist YB 01/15/90 (merged 2 PT to 1 FT) Salustri , Chester Youth Worker (DEM) YB 02/05/90 Wells, Kenneth Custodial Worker (DEM) ICSD 04/26/89 OTHER BUSINESS Personnel Administrator Walker brought to the Commission's attention an anonymous complaint that was received regarding a firefighter and his eye examination. The complainant felt that the firefighter did not pass his eye • Civil Service Commission Meeting February 13 , 1990 Page 9 test and that he memorized the chart. Personnel Administrator Walker spoke with the physician regarding this and the physician felt that there was no way that he could memorize the eye chart. The Commission recognized the complaint was received and the physician was spoken with and they do not feel that it was possible to memorize the chart. With no further business the meeting was adjourned at 5:00 p.m. Ann Bantuvanis, Chairperson Audrey Cooper, Commissioner John Perko, Commissioner Valerie Walker, Executive Secretary Clerk ' s Office