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Home My WebLink AboutMN-CSC-1988-10-11 .. 295 REGULAR MEETING CITY OF ITHACA CIVIL SERVICE COMMISSION October 11 , 1988 Present: Commissioner Bantuvanis, Commissioner Perko, Valerie Walker (Personnel Associate) , William R. Baker (CSEA Administrative Unit Vice-President) . Absent: Commissioner Cooper, Executive Secretary William S. Baker Commissioner Bantuvanis called the meeting to order at 3 :45 p.m. APPROVAL OF MINUTES Commissioner Bantuvanis made a motion that the minutes of the September meeting be approved. Seconded by Commissioner Perko . Motion carried. NEW BUSINESS YOUTH DEVELOPMENT PROGRAM SUPERVISOR CLASSIFICATION REVIEW - TENTATIVE RECOMMENDATIONS Personnel Associate Walker reported to the Commission on the tentative recommendations of the Personnel Department as to the classification of the Youth Development Program Supervisor positions at the Youth Bureau. Ms . Walker summarized the written report, which recommended that eight of the Youth Development Program Supervisor positions be reclassified as Youth Program Coordinators and the ninth position be reclassified as Adult Program Coordinator. The Commission discussed the tentative recommendations and the procedure for releasing them. The Commission then directed Ms. Walker to notify the incumbents of their proposed classifications and the appeal process available to them. The Commission will hear any appeals at the November meeting , as well as the comments and recommendations of Youth Bureau Director Sam Cohen. No formal action on the recommendations was taken at the meeting. REVISION OF MINIMUM QUALIFICATIONS: DEPUTY POLICE CHIEF ORDERING OF DEPUTY POLICE CHIEF EXAMINATION Personnel Associate Walker reported to the Commission that the Personnel Department had been working with incoming Police Chief Harlin McEwen to develop appropriate qualifications for the Deputy Police Chief position. The Personnel Department is in the process of ordering the Deputy Police Chief examination , in anticipation of Deputy Chief Pagliaro's retirement. The Commission discussed the qualifications proposed by Chief McEwen. _ After discussion, Commissioner Perko made a motion that the Deputy Police Chief qualifications be revised to read as follows: 296 October 11 , 1988 meeting Page 2 "Three years of permanent competitive class status as a Police Captain or equivalent title ; or five years of permanent competitive class status as a Police Lieutenant or equivalent second-line supervisory title Seconded by Commissioner Bantuvanis . Motion carried. The Commission then discussed Chief McEwen' s request to hold both a promotional Deputy Police Chief examination and an open-competitive Deputy Police Chief examination. Commissioner Bantuvanis expressed concern over the appropriateness of a promotional examination . Personnel Associate Walker stated that the decision as to whether or not a promotional exam should be held is based on a number of factors, including the adequacy of a promotional field , past examination histories and department head recommendations . Ms . Walker stated that in this situation a promotional field exists , the departmental examination history is predominantly promotional , and the Police Chief recommends offering a promotional exam. Consequently, the Personnel Department supports Chief McEwen' s request. The Commission acknowledged Ms . Walker' s statements , but Commissioner Bantuvanis expressed concern over inconsistent actions by the Commission in offering promotional examinations . Commissioner Bantuvanis stated that she felt the Commission should be consistent in its decisions and actions . Commissioner Perko agreed that the Commission should try to act in a consistent manner, but acknowledged that circumstances vary between departments and do not always allow for a uniform application of policy. The Commission decided to table the request for a promotional exam until the next meeting , when the full Commission would be present to discuss the issue. The Commission also requested that Police Chief McEwen be invited to attend the meeting to articulate his position, and that the Police Benevolent Association be notified of the meeting as well . NEW POSITION DUTIES STATEMENT - CONFIDENTIAL SECRETARY TO THE POLICE CHIEF Personnel Associate Walker presented a New Position Duties Statement from Police Chief McEwen requesting that the vacant Administrative Secretary position in the Police Department be reclassified to Confidential Secretary to the Police Chief and placed in the Exempt Class. Ms . Walker stated that the request was based on the nature of the material the secretary will be exposed to ( including criminal investigations , labor relations, disciplinary actions, etc. ) , and the need for absolute confidentiality, trust and loyalty in and by the future incumbent . The Commission agreed that the nature of the position and the nature of the department supports the request. Commissioner Bantuvanis did, however, express concern as to whether nepotism would become an issue in filling the position, and asked that Chief McEwen be advised of the City ' s policy against nepotism . Commissioner Bantuvanis then made a motion to reclassify the 297 October 11 , 1988 meeting Page 3 Administrative Secretary position to that of Confidential Secretary to the Police Chief , and place it in the Exempt Class pending State approval. Seconded by Commissioner Perko. Motion carried. RECLASSIFICATION REQUEST - CITY CLERK' S OFFICE - STENOGRAPHER TO SENIOR STENOGRAPHER The Commission reviewed a request from City Clerk Cookie Paolangeli to reclassify a position of Stenographer to Senior Stenographer. Ms. Paolangeli ' s request was based on the increased duties that the incumbent has assumed over the last eighteen months . After discussion, Commissioner Bantuvanis made a motion to reclassify the Stenographer position in the City Clerk's Office to that of Senior Stenographer. Seconded by Commissioner Perko. Motion carried. CONTINUING BUSINESS Commissioner Bantuvanis made a motion that the Commission go into Executive Session to review Rosters of Candidates for Examination and the Establishment of Eligible Lists. Seconded by Commissioner Perko. When the Commission emerged from Executive Session , they took the following actions: APPROVAL OF ROSTERS OF CANDIDATES FOR EXAMINATION: Commissioner Perko made a motion that the Examination Rosters listed below be approved. Seconded by Commissioner Bantuvanis . Motion carried. Senior Typist #64-604 Senior Stenographer #64-603 Administrative Assistant - Financial Management (NCP) #78-358 ESTABLISHMENT OF ELIGIBLE LISTS Commissioner Perko made a motion that the Eligible Lists listed below - be established for the duration specified. Seconded by Commissioner Bantuvanis. Motion carried. Senior Account Clerk #69-600 (2 years) Firefighter #63-116 ( 2 years) Water/Wastewater Treatment Plant Operator Trainee #500-88 - ( 1 yr) Addition of names to Continuous Recruitment Eligible Lists ( 1 yr) APPROVAL OF PERSONNEL TRANSACTIONS The Commission reviewed the personnel transactions for the month of October. Commissioner Perko made a motion to approve the personnel transactions as listed below. Seconded by Commissioner Bantuvanis. Motion carried. 298 October 11 , 1988 meeting , Page 4 PERMANENT APPOINTMENT n NAME TITLE DEPT DATE Walker, Valerie Personnel Associate PERS 9/15/88 Peters , Scott A. Police Officer POL 9/19/88 Cary, Brett A. Police Officer POL 9/19/88 Taylor, Jana L. School Crossing Guard POL 9/20/88 Hall , Patricia A. Parking Meter Checker PT DPW 5/15/88 Edwards, Georgia Parking Meter Checker PT DPW 5/15/88 PROVISIONAL APPOINTMENT Goggin, Catherine V. Recreation Leader YOUTH 9/06/88 Johnson, Robert E. Youth Devel Prog Supervisor YOUTH 9/13/88 Jackson, Joan L. Youth Worker YOUTH 9/19/88 • PERMANENT PROMOTION Kearns, Brendan M. Water Treatment Plant Oper DPW 9/01/88 TEMPORARY APPOINTMENT Zavaski, David P. Working Supervisor DPW 9/04/88-10/01/88 Hoyles, John II Motor Equipment Operator DPW 9/04/88-10/01/88 Baker, William R. Chief Water Tr Plt Operator DPW 9/19/88-09/20/8.8 Ware, William J. Recreation Specialist YB 9/26/88-05/31/89 r Sierra, Camille M. Recreation Attendant YB 9/26/88-06/26/891 SEASONAL APPOINTMENT i Speigel , Peter C. Recreation Attendant YB 9/06/88-12/31/88 Beneway, Sylvia Youth Worker PT YB 9/06/88-12/31/88 Liso, Ronald Recreation Specialist PT YB 8/31/88-09/03/88 Kastrul, Sandee Recreation Attendant YB 9/23/88-12/03/88 Hanna, Jessica F. Recreation Attendant YB 9/23/88-12/03/88 Jones, Linda J. Recreation Attendant YB 9/23/88-12/03/88 Young, Leslie Recreation Attendant YB 9/12/88-10/31/88 RESIGNED Bauman, Jason E. Seasonal Laborer DPW 9/03/88 Scaglione, Anthony V. Seasonal Laborer - DPW 9/12/88 Vanderpool , Chris S. Seasonal Laborer DPW 9/12/88 Pakkala, Richard A. Seasonal Laborer DPW 9/16/88 Hoard, Thomas D. Building Commissioner BLDG 9/27/88 Newhart, Robert J. Jr Seasonal Laborer DPW 9/26/88 LAID OFF Waite, Charles R. Seasonal Truck Driver : . • DPW 9/23/88.. Post, Richard L. Seasonal Laborer DPW 9/23/88 , Harding, Brian J. Seasonal Truck Driver DPW • 9/23/88 Catlin, Tony Seasonal Laborer- DPW 9/23/88 Calhoun, Richard W. Seasonal Laborer DPW 9/23/88 299 October 11 , 1988 meeting Page 5 REINSTATEMENT Cavanaugh, Marli Youth Worker PT Youth B 9/06/88 Baker, William R. Water Treatment Plt Operator DPW 9/21/88 Poole, Betty F. Deputy City Clerk Finance 9/26/88 Hankinson, Jean Administrative Secretary Finance 9/26/88 CHANGE IN MEETING DATE Commissioner Bantuvanis noted that she would be unable to attend the regularly scheduled Commission meeting on November 14, 1988, so the Commission rescheduled the meeting for Monday November 7 , 1988 at 3 : 45 pm. With no further business, the meeting was adjourned at 4:40 pm. Ann Bantuvan , Chairperson Audrey Cooper, Commissioner 2'#. L W w.1 %`igZ ► tJ John Perk! Commissioner William S. Baker, Executive Secretary