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Home My WebLink AboutMN-CSC-1999-04-12 r CIVIL SERVICE COMMISSION Regular Meeting April 12, 1999 Commissioners Present: Commissioner Bantuvanis, Commissioner Desch, Commissioner Richardson Staff Present: Valerie Saul (Deputy Director of Human Resources) , Schelley Michell-Nunn (Director of Human Resources) Others Present: Robin Whittlesey Commissioner Bantuvanis called the meeting to order at 11:01 am. APPROVAL OF MINUTES Commissioner Desch made a motion to approve the minutes of the March 8, 1999 meeting. Seconded by Commissioner Bantuvanis. Motion carried 3- 0. NEW BUSINESS Request to Amend DPW Job Descriptions to Add Driver's License Requirements The Commission reviewed and discussed a request from Assistant Superintendent of Public Works Rick Ferrel to add appropriate drivers license requirements to DPW job descriptions for positions that regularly require the operation of City vehicles. The specific amendments requested are as follows: Tree Trimmer - add a requirement for a NYS Class D drivers license at the time of appointment, and a requirement that appointees obtain a NYS Class B Commercial Drivers License within six months of appointment. Said licenses must be maintained throughout employment. Mr. Ferrel also requested that the "Distinguishing Features" and "Typical Work Activities" sections of the job description be amended to include references to responsibilities for driving trucks and operating tree- trimming equipment. These duties are currently performed by incumbents, and have been historically performed by Tree Trimmers. Assistant Superintendent of Public Works (Streets and Facilities) - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Automotive Mechanic Helper - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. rc Julie Holcomb City Clerk CITY OF ITHACA 1r4 108 East Green Street Ithaca, •e r(TTl(l f 7:11 TiT_,) f/4 OFFICE OF HUMAN RESOURCES/CIVIL SERVICE PoO_ Telephone: 607/274-6539 Fax: 607/272-7348 CITY OF ITHACA CIVIL SERVICE COMMISSION Regular Meeting Date: Monday, May 17, 1999 Time: 11:00 am Location: City Hall, 2nd floor Conference Room AGENDA Approval of Minutes New Business 1 . New Position Duties Statement and Adoption of Job Description: TCAT - Transit Service Supervisor 2. New Position Duties Statement and Adoption of Job Description: TCAT - Operations Manager 3. New Position Duties Statement: Youth Bureau - Deputy Youth Bureau Director 4 . New Position Duties Statement: Ithaca City School District - Typist 5. New Position Duties Statement and Adoption of Job Description: Ithaca City School District - Internal Claims Auditor 6. Authorization to Direct Public Hearing to Allocate the Position of Internal Claims Auditor to the Exempt Class Continuing Business 1 . Approval of Rosters of Candidates for Examination 2 . Establishment of Eligible Lists 3. Approval of Personnel Transactions "An Equal Opportunity Employer with a commitment to workforce diversification." �J • V t Civil Service Commission April 12, 1999 Page 2 Building Maintenance and Solid Waste Supervisor - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. City Forester - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Maintenance Worker - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Parking Lot Attendant - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Parks and Grounds Supervisor - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Parts and Supply Manager - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Senior Laborer - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Storekeeper - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Supervisor of Streets - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Working Supervisor - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Working Supervisor (Bridges) - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Working Supervisor (Sanitation) - add a requirement for a NYS Class D drivers license at the time of appointment and maintenance of the license throughout employment. Commissioner Desch made a motion to approve the requested changes. Seconded by Commissioner Bantuvanis. Motion carried 3-0. `, Civil Service Commission April 12, 1999 Page 3 New Position Duties Statement and Adoption of Job Description: Ithaca Housing Authority - Coordinator of the Department of Community Services The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Housing Authority and the proposed job description for Coordinator of the Department of Community Services. Commissioner Desch made a motion to classify the position as Coordinator of the Department of Community Services and adopt the job description as proposed. Seconded by Commissioner Bantuvanis. Motion carried 3-0. New Position Duties Statement and Adoption of Job Description: Ithaca Housing Authority - Case Manager for the Elderly and Disabled The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Housing Authority and the proposed job description for Case Manager for the Elderly and Disabled. Commissioner Desch made a motion , to classify the position as Case Manager for the Elderly and Disabled and adopt the job description as proposed. Seconded by Commissioner Bantuvanis. Motion carried 3-0. Revision of Family Self-Sufficiency Program Case Manager and Resident Initiatives Program Assistant Job Descriptions The Commission reviewed and discussed a request from the Ithaca Housing Authority to revise the job descriptions for Family Self-Sufficiency Program Case Manager and Resident Initiatives Program Assistant by changing the title of the immediate supervisor of both positions to Coordinator of the Department of Community Services. Commissioner Desch made a motion to amend the job descriptions as requested. Seconded by Commissioner Richardson. Motion carried 3-0. New Position Duties Statement: Ithaca City School District - Groundskeepers (3) The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District for three new positions. Commissioner Bantuvanis made a motion to classify the positions as Groundskeeper. Seconded by Commissioner Desch. Motion carried 3-0. Complaint Regarding the Ithaca City School District's Hiring Practices Robin Whittlesey, an eligible on the Library Clerk eligible list, addressed the Commission to register a complaint regarding her recent experience in applying for a Library Clerk position at the Ithaca City School District. Ms. Whittlesey stated that she applied for the Library Clerk examination, was tested, scored in the top three, was interviewed for the position, but was not hired for the position. Ms. Whittlesey stated that she pursued the reason she was not hired, and was told by the hiring supervisor that she was overqualified. When the tV Civil Service Commission April 12, 1999 Page 4 candidate who was offered the position declined it, a second round of interviews were scheduled. Ms. Whittlesey detailed the confusion surrounding these interviews and stated that she feels the School District' s interviewing practices were questionable. Ms. Whittlesey questioned whether appropriate civil service procedures were followed in conducting the second round of interviews, and expressed concern as to whether the spirit of Civil Service Law was followed, even if the laws were technically followed. Ms. Whittlesey stated that she would like copies of the applications and hiring records for the Ithaca City School District for the past ten years. She stated that she is trying to examine the School District' s hiring practices to determine if a pattern of discrimination exists. Ms. Whittlesey was advised to file a Freedom of Information Request with the City Clerk' s Office. The request will be reviewed and the records that are available to the public can then be released. The Commission questioned Ms. Whittlesey further about her situation. Ms. Whittlesey stated that she believes that the School District is deliberately not appointing her because of her politics. Ms. Whittlesey stated that she is a vocal parent in the School District. Ms. Whittlesey stated that Civil Service Law prohibits an employer from denying someone a job because of their political beliefs. The Commission advised Ms. Whittlesey that interviewing practices and selection criteria are not governed by Civil Service Law and advised her to bring her concerns regarding the School District' s hiring procedures to the attention of the Director of Human Resources and Labor Relations Michael Cuddy, and/or to the attention of the Ithaca City School Board. Ms. Whittlesey stated that she has already corresponded with Mr. Cuddy and that she will be addressing the School Board later in the week. The Commission thanked Ms. Whittlesey for bringing her concerns to their attention. CONTINUING BUSINESS Commissioner Bantuvanis made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Desch. Motion carried 3-0. During executive session, the Commission took the following actions: Approval of Rosters of Candidates for Examination Commissioner Desch made a motion to approve the Roster of Candidates for Examination for the Engineering Systems Manager Exam No. 64-241. Seconded by Commissioner Richardson. Motion carried 3-0. r a Civil Service Commission April 12, 1999 Page 5 Establishment of Eligible Lists Commissioner Desch made a motion to establish the eligible lists listed below for the time period indicated. Seconded by Commissioner Bantuvanis. Motion carried 3-0. Meter Servicer #64-240 (2 years) Senior Water Meter Servicer #73-782 (1 year) Youth Development Program Leader #67-020 (2 years) Addition of Names to Continuous Recruitment Eligible Lists Commissioner Desch made a motion to add the names listed below to the Continuous Recruitment eligible lists indicated for a one year period. Seconded by Commissioner Bantuvanis. Motion carried 3-0. Account Clerk # 25-000a Hanna, Donette 100 McKeel, Melissa 95 Kowalski, Rebecca 90 Neilsen, Paulette 90 Vogtman, Andrea 80 Brown, Marian 75 Tudi, Debra 75 Keerps, Mary Ann 70 Account Clerk-Typist # 25-000b Hanna, Donette 100 Typist # 15-000b Matlin, Jeremy 95 Klebe, Carlene 85 Approval of Personnel Transactions Commissioner Desch made a motion to approve the Personnel Transactions listed below. Seconded by Commissioner Richardson. Motion carried 3- 0. PERMANENT APPOINTMENTS Name Title Dept Date Everett, Jeffrey Recreation Assistant GIAC 03/15/99 Herbert, Jodie Recreation Assistant GIAC 03/15/99 Lilly, Robert Working Supervisor DPW 03/22/99 Civil Service .Commission April 12, 1999 Page 6 McDonald, Douglas Director of Economic PLNG 03/15/99 Development Michels, Scott Recreation Assistant GIAC 03/15/99 Personius, Thomas Maintenance Worker YB 03/22/99 Schonbachler, Peter Recreation Assistant GIAC 03/15/99 Whitaker, Kenneth Community Service Officer IPD 03/01/99 Wojdyla, Anne Recreation Assistant GIAC 03/15/99 PROVISIONAL APPOINTMENTS Al Islam, Abdallah Account Clerk-Typist GIAC 03/15/99 Brooks, Travis Youth Prgm Coordinator GIAC 03/15/99 TEMPORARY APPOINTMENTS 00, Thyn Clerk (P/T) ' HR 03/17/99-05/31/99 SEASONAL APPOINTMENTS Baust, Christine Recreation Attendant YB 03/15/99-08/31/99 Burkes, Teresa Recreation Attendant YB 03/15/99-06/25/99 Chester, David Truck Driver (Seasonal) DPW 03/16/99-11/30/99 Reines, Susan Recreation Attendant YB 03/01/99-03/17/99 Van Leuken, Arne Recreation Attendant YB 03/25/99-06/25/99 Weiss, Laurel Recreation Attendant YB 03/05/99-06/30/99 Weissinger, Sandra Recreation Attendant YB 02/05/99-06/30/99 RESIGNED Hrubecky, Jill Junior Engineer (Seas) DPW 03/15/99 Klein, Daniel Youth Devel Prgm Ldr GIAC 03/19/99 REINSTATEMENT Fields, Audrey Senior Typist IPD 03/07/99 Sharaf, Nematullah Asst Engr System Mgr DPW 03/09/99 With no further business, the meeting was adjourned at 12:02 pm. Ann Bantuvanis, Chairperson Noel Desch, Commissioner Arlene Young Richardson, Valerie W. Saul, Deputy Director Commissioner of Human Resources t