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Home My WebLink AboutMN-CSC-1998-04-13 t w CIVIL SERVICE COMMISSION Regular Meeting April 13, 1998 Commissioners Present: Commissioner Bantuvanis, Commissioner Perko Excused: Commissioner Desch Staff Present: Valerie Saul (Personnel Administrator), Phyllis Radke (Deputy Building Commissioner) Others Present: Police Officer John Barber, Police Officer Doug Wright Commissioner Bantuvanis called the meeting to order at 11:00 am. PUBLIC HEARING ON PROPOSED AMENDMENT TO APPENDIX B OF THE CIVIL SERVICE RULES Commissioner Perko made a motion to open the public hearing on the proposal to amend Appendix B by adding the position of Director of Human Resources and designating the position as policy-influencing pursuant to Section 42(2)(a) of the NYS Civil Service Law. Seconded by Commissioner Bantuvanis. Motion carried 2-0. No one appeared to speak on this proposed amendment. Commissioner Perko made a motion to close the public hearing. Seconded by Commissioner Bantuvanis. Motion carried 2-0. • PUBLIC HEARING ON PROPOSED AMENDMENT TO RULE XIV OF THE CIVIL SERVICE RULES Commissioner Perko made a motion to open the public hearing on the proposal to amend Rule XIV by establishing a twenty-six (26) to fifty-two (52) week probationary period for the position of Director of Human Resources. Seconded by Commissioner Bantuvanis. Motion carried 2-0. No one appeared to speak on this proposed amendment. Commissioner Perko made a motion to close the public hearing. Seconded by Commissioner Bantuvanis. Motion carried 2-0. APPROVAL OF MINUTES Commissioner Perko made a motion to approve the minutes of the March 23, 1998 meeting. Seconded by Commissioner Bantuvanis. Motion carried 2-0. Civil Service Commission April 13, 1998 Page 2 NEW BUSINESS Resolution for Amendment to Appendix B (Non-Competitive Class) of the City of Ithaca Civil Service Rules Commissioner Perko made the following motion: WHEREAS, the City of Ithaca Civil Service Commission duly advertised and held a public hearing on April 13, 1998 for the purpose of amending Appendix B Non-Competitive Class of the City of Ithaca Civil Service Rules by adding the position of Director of Human Resources and designating the position of Director of Human Resources as requiring the performance of functions influencing policy and, WHEREAS, the Ithaca Civil Service Commission supports the proposed amendment, and no persons spoke against the proposed amendment, NOW, THEREFORE, BE IT RESOLVED, that the position of Director of Human Resources be added to Appendix•B - Non - Competitive Class, and be it further RESOLVED, that pursuant to Section 42(2)(a) of the New York State Civil Service Law, the position of Director of Human Resources be designated as a position which requires the performance of functions influencing policy. Motion seconded by Commissioner Bantuvanis. Motion carried 2-0. Resolution-for--Amendment-to-Rule-XIV (Probationary T-erm)- of the-City--of-Ithaca- Civil Service Rules • Commissioner Perko made the following motion: WHEREAS, the City of Ithaca Civil Service Commission duly advertised and held a public hearing on April 13, 1998 for the purpose of amending Rule XIV Probationary Term of the City of Ithaca Civil Service Rules to establish the probationary period for the position of Director of Human Resources as not less than twenty-six(26)weeks nor more than fifty-two (52)weeks, and WHEREAS, the Ithaca Civil Service Commission supports the proposed amendment, and no persons spoke against the proposed amendment, NOW, THEREFORE, BE IT RESOLVED, that the probationary period for the position of Director of Human Resources be established as not less than twenty-six(26)weeks nor more than fifty-two (52)weeks. The motion was seconded by Commissioner Bantuvanis. Motion carried 2-0. Civil Service Commission April 13, 1998 Page 3 Reclassification Request: Building Department - Plan Review Officer to Senior Plan Examiner The Commission reviewed and discussed a proposed reclassification in the Building Department. Personnel Administrator Saul reported on her findings from the job audit. Deputy Building Commissioner Phyllis Radke spoke in support of the reclassification and answered questions from the Commission about the position and the department. Commissioner Perko made a motion to reclassify the position of Plan Review Officer to Senior Plan Examiner and to adopt the job description for Senior Plan Examiner as proposed. Seconded by Commissioner Bantuvanis. Motion carried 2-0. Revision of Deputy Building Commissioner Job Description • Personnel Administrator Saul informed the Commission that, while preparing the Senior Plan Examiner job description, it became clear that the Deputy Building Commissioner job description also needed to be updated. The Commission reviewed and discussed the updated job description. Deputy Building Commissioner Radke answered questions about her job. Commissioner Perko made a motion to adopt the updated Deputy Building Commissioner job description as proposed. Seconded by Commissioner Bantuvanis. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: City Attorney's Office - j Legal Associate The Commission reviewed and discussed a New Position Duties Statement from the City Attorney's Office and the proposed job description for Legal Associate. Commissioner Perko made a motion to-classify-the position as Legal Associate and-adopt the job description as proposed. Seconded by Commissioner Bantuvanis. Motion carried 2-0. • Request to Cancel Police Sergeant Examination Commissioner Bantuvanis reported that she had received letters and telephone calls from candidates on the existing Police Sergeant eligible list who were questioning why the City was holding the Police Sergeant exam again this year. It was held in June 1997 and has been traditionally been held every two years. The officers expressed concern because no appointments have been made from the existing list and they do not understand the need for a new exam. Officer Doug Wright and Officer John Barber both spoke in favor of canceling the exam scheduled for June 1998, to allow for appointments to be made from the existing list. After discussion, Commissioner Perko made a motion to cancel the Police Sergeant examination scheduled for June 1998. Seconded by Commissioner Bantuvanis. Motion carried 2-0. • Civil Service Commission April 13, 1998 Page 4 CONTINUING BUSINESS Commissioner Bantuvanis made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Perko. Motion carried 2-0. During executive session, the Commission took the following actions: Approval of Rosters of Candidates for Examination Commissioner Perko made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Bantuvanis. Motion carried 2-0. Code Enforcement Officer#65-822 Instrumentation Electrician#73-778 Motor Equipment Maintenance Supervisor#73-780 Establishment of Eligible Lists Commissioner Perko made a motion to establish the eligible lists listed below for the time periods indicated. Seconded by Commissioner Bantuvanis. Motion carried 2-0. Community Service Officer#60-983 (2 years) Confidential Secretary to the Executive Director#65-820 (1 year) Approval of Personnel Transactions Commissioner Perko made a motion to approve the Personnel Transactions listed below. Seconded by Commissioner Bantuvanis. Motion carried 2-0. PERMANENT APPOINTMENTS Name Title Dept Date Dzikiewicz, Kenneth WWTPO Trainee DPW 03/16/98 Little, Jeff Maintenance Worker IHA 03/01/98 PROVISIONAL APPOINTMENTS Gagnon, Holly Youth Dev Program Leader IHA 01/05/98 Phan, Hannah Resident Initiatives Prgm Asst IHA 03/16/98 Woodard, Shari FSS Case Manager IHA 02/11/98 Civil Service Commission April 13, 1998 Page 5 TEMPORARY APPOINTMENTS Stickel, Susan Acting Deputy City Clerk City Clk 03/05/98-indef. SEASONAL APPOINTMENTS Anderson, Brian Seasonal Laborer DPW 03/29/98-11/30/98 Lackner, Michael Seasonal Laborer DPW 03/30/98-11/30/98 Lansdowne, Marvin Seasonal Laborer DPW 03/30/98-11/30/98 Marsh, Randy Seasonal Laborer DPW 03/30/98-11/30/98 McKeown, Linda Recreation Attendant YB 04/06/98-06/26/98 Milton, Ricky Recreation Attendant YB 03/16/98-06/30/98 Rose, Joseph Seasonal Laborer DPW 03/16/98-11/30/98 Volpicelli, Stephen Seasonal Laborer DPW 03/29/98-11/30/98 Wood, Lee Seasonal Laborer DPW 03/30/98-11/30/98 LEAVE OF ABSENCE Simonsen, Barbara P/T Bus Driver DPW 03/09/98-indef. Yost, Lynne Assistant Civil Engineer DPW 03/14/98 Yost, Lynne Assistant Civil Engineer DPW 03/21/98 Yost, Lynne Assistant Civil Engineer DPW 03/28/98 RESIGNED Green, Geoff Clerk PT MAYOR 03/16/98 REINSTATEMENT Miller, Michial Seasonal Truck Driver DPW 03/16/98 REMOVED Jenkins, Sean Community Service Officer POL 03/17/98 DEMOTION Ellis, Michael Maintainer to Maintenance Wkr DPW 03/23/98 Thompson, Myron Maintainer to Maintenance Wkr DPW 03/23/98 Civil Service Commission April 13, 1998 Page 6 Police Sergeant Examination Commissioner Bantuvanis reported that, while the Commission was in Executive Session, Mayor Cohen made an appearance to discuss the cancellation of the Police Sergeant examination. Mayor Cohen advised the Commission that he wanted to hold a new examination because he wanted a wider pool of applicants. Mayor Cohen's comments did not.change the Commission's action. Technical Assistance Review The Commission reviewed and discussed the report issued by Municipal Services Consultant Chris Marshall summarizing the Technical Assistance Review she and Joe Cavazos conducted in March. The Commission commended Ms. Saul for the positive review the City received. At their next meeting, the Commission will discuss some proposed rules changes that Ms. Marshall recommended. With no further business, the meeting was adjourned at 12:00 noon. Ann Bantuvanis, Chairperson John Perko, Commissioner Excused Noel Desch, Commissioner . Valerie W. Saul, Personnel Administrator