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Home My WebLink AboutMN-CIV-1998-02-17 CIVIL SERVICE COMMISSION Regular Meeting February 17, 1998 Commissioners Present: Commissioner Bantuvanis, Commissioner Desch, Commissioner Perko Staff Present: Valerie Saul (Personnel Administrator), Julie Holcomb (City Clerk) Commissioner Bantuvanis called the meeting to order at 11:04 am. APPROVAL OF MINUTES Commissioner Perko made a motion to approve the minutes of the January 12, 1998 meeting. Second by Commissioner Desch. Motion carried 3-0. APPOINTMENT OF CHAIR Commissioner Desch made a motion to appoint Commissioner Bantuvanis Chair of the Civil Service Commission for 1998. Seconded by Commissioner Perko. Motion carried 3-0. NEW BUSINESS Review of Exempt Class Status for Deputy City Clerk City Clerk Julie Holcomb advised the Commission that the Deputy City Clerk position has become vacant. Personnel Administrator Saul advised the Commission that they are required to review the position and determine whether an exempt jurisdictional classification remains appropriate. The Commission reviewed the job description and discussed the duties and responsibilities of the position, the selection process and the appointment process with City Clerk Holcomb. Commissioner Perko made a motion to retain the position of Deputy City Clerk in the exempt class. Seconded by Commissioner Desch. Motion carried 3.0. New Position Duties Statement and Adoption of Job Description: DPW - Bridge Systems Engineer The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works, as well as the proposed job description for Bridge Systems Engineer. The Superintendent had proposed the position as a permanent addition to his departmental personnel roster, because it is to be funded by a grant which will exist for a minimum of two years. Common Council, however, created the position as a temporary position because its funding is tied to the receipt of grant money. The Commission discussed Section 64 of the Civil Service Law and determined that the position does not Civil Service Commission February 17, 1998 Page 2 meet the criteria for a temporary appointment. Commissioner Perko made a motion to classify the position as Bridge Systems Engineer, adopt the job description as proposed and fill the position as a permanent appointment pursuant to Civil Service Law. Seconded by Commissioner Desch. Motion carried 3-0. New Position Duties Statement: Ithaca Housing Authority - Maintenance Worker The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Housing Authority. Commissioner Desch made a motion to classify the position as Maintenance Worker. Seconded by Commissioner Bantuvanis. Motion carried 3-0. New Position Duties Statement: Ithaca Housing Authority - Youth Development Program Leader The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Housing Authority. Commissioner Desch made a motion to classify the position as Youth Development Program Leader. Seconded by Commissioner Bantuvanis. Motion carried 3- 0. New Position Duties Statement and Adoption of Job Description: Ithaca Housing Authority - Family Self-Sufficiency Program Case Manager The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Housing Authority and the proposed job description for Family Self-Sufficiency Program Case Manager. Commissioner Desch made a motion to classify the position as Family Self- Sufficiency Program Case Manager and adopt the job description as proposed. Seconded by Commissioner Bantuvanis. Motion carried 3-0. New Position Duties Statement: Ithaca City School District - Laborer The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District. Commissioner Desch made a motion to classify the position as Laborer. Seconded by Commissioner Perko. Motion carried 3-0. Approval of Annual Report The Commission reviewed and discussed the 1997 Annual Report. Commissioner Desch made a motion to approve the Annual Report as presented and forward it to the NYS Civil Service Department. Seconded by Commissioner Perko. Motion carried 3-0. OLD BUSINESS Correction of Supervisory Titles Specified in Job Descriptions Personnel Administrator Saul presented a list of job descriptions in which the title specified as the immediate supervisor of the position is incorrect. The job descriptions involved are: Assistant Building Systems Supervisor, Assistant Recreation Supervisor, Assistant Civil Service Commission February 17, 1998 Page 3 Water/Wastewater Treatment Plant Mechanic, City Chamberlain, City Clerk, Custodial Worker, Gorge Ranger, Lifeguard, Recreation Facilities Manager, Recreation Leader, Recreation Supervisor, Recreation Supervisor (Expressive Arts), Recreation Supervisor (Special Populations), Traffic Systems Engineer and Youth Development Program Leader. Commissioner Perko made a motion authorizing Ms. Saul to correct the job descriptions so that the titles listed as immediate supervisors were accurate. Seconded by Commissioner Desch. Motion carried 3.0. CONTINUING BUSINESS Commissioner Bantuvanis made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Desch. Motion carried 3-0. During executive session, the Commission took the following actions: Approval of Rosters of Candidates for Examination Commissioner Desch made a motion to approve the Rosters of Candidates for Examination listed below. Second by Commissioner Perko. Motion carried 3.0. Confidential Secretary to the Executive Director (IHA) #65-820 Establishment of Eligible Lists Commissioner Perko made a motion to establish the eligible lists listed below for the time periods indicated. Second by Commissioner Desch. Motion carried 3-0. Administrative Assistant (Financial Management) #65-128 (2 years) Principal Account Clerk#65-129 (2 years) Youth Worker #72-616 (2 years) Addition of Names to Continuous Recruitment Eligible Lists Commissioner Desch made a motion to add the names listed below to the eligible lists indicated for a one year period. Seconded by Commissioner Perko. Motion carried 3-0. Library Clerk #15-000 Hobbie, Ellen 95 Decicco, Joanne 95 Monroe, Martha 85 School Secretary #55-000a Bishop, Jennifer 95 Benson, Gloria A. 80 Biddix, Jessie 80 Civil Service Commission February 17, 1998 Page 4 Senior Typist #55-000b Benson, Gloria A. 80 Biddix, Jessie 80 Approval of Personnel Transactions Commissioner Perko made a motion to approve the Personnel Transactions listed below. Second by Commissioner Desch. Motion carried 3-0. PERMANENT APPOINTMENT Maim i e _OW Date Adams, Robert Truck Driver S&F 01/26/98 Kinne, Richard Systems Administrator MAYOR 01/12/98 Margosian, Lisa Assistant to the City Prosecutor PROS 01/21/98 TERM OF OFFICE Farrell, Tracy Alderperson Council 01/01/98-12/31/01 Manos, Paulette Alderperson Council 01/01/98-12/31/01 Spielholz, Joan Alderperson Council 01/01/98-12/31/01 Taylor, Jana Alderperson Council 01/01/98-12/31/01 Vaughan, Patricia Alderperson Council 01/01/98-12/31/01 PROVISIONAL APPOINTMENT Matthews, Mary Customer Service Representative CHAMB 01/26/98 Murphy, Karina Recreation Specialist (Spec. Pop) YB 01/26/98 PROVISIONAL PROMOTION Kelly, James Bldg. Maint & Solid Waste Supr S&F 01/01/98 SEASONAL APPOINTMENT Bedell, Michael Recreation Attendant YB 01/26/98-06/30/98 Bryant, Richard Seasonal Laborer DPW 12/01/97-01/09/98 Dvorak, Edward Recreation Attendant YB 01/02/98-06/30/98 Gornall, Heather Recreation Attendant YB 01/26/98-03/30/98 Johnston, Roxanna Seasonal Laborer W&S 01/01/98-02/06/98 Karlson, Michael Recreation Attendant YB 01/07/98-02/15/98 Knight, Mac Recreation Attendant YB 01/26/98-03/31/98 Krantz, Toby Asst. Civil Engineer (Seasonal) W&S 01/01/98-06/30/98 Lee, Roosevelt Recreation Attendant YB 01/05/98-06/30/98 Mckinnon, Gregory Recreation Attendant YB 01/12/98-03/31/98 Civil Service Commission February 17, 1998 Page 5 Malone, Charles Seasonal Laborer DPW 12/01/97-01/09/98 Miller, Michial Seasonal Truck Driver DPW 12/01/97-11/30/98 Prince, Dean Seasonal Truck Driver DPW 01/20/98-11/30/98 Roberts, Kyian Recreation Attendant YB 01/19/98-06/30/98 Rooney, Timothy Recreation Attendant YB 01/26/98.03/31/98 Srnka, Joshua Recreation Attendant YB 12/15/97-03/31/98 Sybert, Sarah Recreation Attendant YB 01/19/98-05/30/98 Wagenet, Tyler Seasonal Laborer W&S 01/06/98-01/17/98 LEAVE OF ABSENCE Newby, Philip Sr. Police Officer IPD 12/26/97-12/31/97 Perry, Diana Typist BLDG 01/26/98-01/30/98 Stanton, Larry Truck Driver S&F 12/22/97-indefinite Thrailkill, Marshall Youth Worker YB 01/02/98-01/07/98 TERMS EXPIRED Efroymson, John Alderperson Council 12/31/97 Hanna, Thomas Alderperson Council 12/31/97 Mackesey, Pamela Alderperson Council 12/31/97 Thorpe, Rochella Alderperson Council 12/31/97 LAID OFF Bryant, Richard Seasonal Laborer S&F 01/09/98 Krupa, Philippane Account Clerk-Typist FIRE 12/31/98 Malone, Charles Seasonal Laborer S&F 01/09/98 CHANGE IN HOURS Barrett, Eloise Youth Program Coordinator YB 01/05/98-08/29/98 Muhlsteff, Fred - Data Processing Operator POL 01/20/98-05/25/98 SUSPENSION Miller, Michial Seasonal Truck Driver S&F 01/07/98 With no further business, the meeting was adjourned at 11:48 am. Ann Bantuvanis, Chairperson John Perko, Commissioner Noel Desch, Commissioner Valerie W. Saul, Personnel Administrator