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HomeMy WebLinkAboutMN-CPB-1993-06-25 VI!,/E4 y', '�i•4�i II�IS_� .•'mss Oq p R�7E0_ CITY OF ITHACA COMMUNITY POLICE BOARD 120 EAST CLINTON STREET (607) 272-9973 ITHACA, NEW YORK 14850-5689 EXTENSION 3(0 MINUTES: Ithaca Community Police Board PLACE: 2nd Floor Conference Room, City Hall TIME & DATE: June 25, 1993 at 3:00 p.m. PRESENT: Commissioners Edmonds, Sarachan, Shenk, Seligmann, Deputy Chief Barnes, Mayor Nichols, Camilla Lisbe. 1. Commissioner Shenk called the meeting to order. 2. Approve Minutes of Meeting of May 28. 1993: The minutes of the May 28, 1993 meeting were approved. 3. Report from Common Council: Alderperson Johnson was not present. 4. Comments from the Public: There were no members of the public present. 5. Report of the Chief: Deputy Chief Barnes noted that the Court renovations are progressing and that New York State is mandating a full time officer for court security which was discussed at the last Budget and Administration meeting. This officer would be totally funded by the State. Deputy Chief Barnes reported on Officer Jay Van Volkinburg's condition, noting that he is home now after having his fourth operation to repair his nose. 6. Comments from PBA President: PBA President Drew Martin was not present. 7. Old Business: Mayor Nichols asked for help finding a new commissioner for the Community Police Board,preferably from the southside area. Commissioner Shenk reported on the last Human Services meeting in which the Committee voted to remove the suggestion of an independent investigator to look into police complaints from the list of recommendations of the Police/Community Relations Task Force. • Ithaca Community Police Board June 25, 1993 Page 2 Commissioner Shenk noted that she received a memo from the City Clerk reminding the Community Police Board that copies of their minutes should go to the City Clerk and that anything discussed in Executive Session which is part of the Freedom of Information Act should be put in the minutes. Commissioner Edmonds gave the Community Police Board an update on the Community Education Subcommittee, noting that the complaint form has been revised with minor changes. He is working on a 3 or 4 fold informational brochure regarding the role of the Community Police Board. Discussion followed about the Chiefs brochure about the Police Department. Commissioner Shenk asked Mayor Nichols about the meeting he had with Chief McEwen, Marcia Forte and members of the Southside Community Center. Mayor Nichols noted that the Southside Community Center is trying to invite the officers to be there in a positive manner and have been sending the Police Department copies of their events. Mayor Nichols noted that he and Chief McEwen are scheduled to meet with the GIAC Board on July 12th. Camilla Lisbe gave the Community Police Board an update on the Lay Advocate Program, noting that it will probably be a subcommittee of the Community Police Board. She further noted that the Lay Advocate will probably hear complaints before the Community Police Board does. Ms. Lisbe noted that some people feel that if they lodge a complaint against police officers they may be treated badly the next time they deal with the police. In support of the Police Department, Mayor Nichols noted that he receives copies of thank you letters to the officers from people in the community for the courteous and professional manner in which they respond to calls for service. Discussion followed about the confidential nature of the complaint process. The Lay Advocate Program will be discussed at a future meeting. 8. New Business: There was no new business. 9. Adi ournment: The next meeting of the Community Police Board is scheduled to be held on July 23, 1993 at 3:00 p.m. The Community Police Board adjourned into Executive Session at 4:35 p.m. /lac:6-25-93.doc/disk#9 ''Af°fRE ATT) CITY OF ITHACA COMMUNITY POLICE BOARD 120 EAST CLINTON STREET (607) 2729973 ITHACA, NEW YORK 14850-5689 EXTENSION 310 MINUTES: Ithaca Community Police Board (Amended 08/27/93) PLACE: 2nd Floor Conference Room, City Hall TIME & DATE: July 23, 1993 at 3:00 p.m. PRESENT: Commissioners Edmonds, Nelson, Shenk, Seligmann, Chief McEwen, Mayor Nichols, Camilla Lisbe, Alderperson Johnson, Keeley Webster of the Ithaca Journal. 1. Commissioner Shenk called the meeting to order. 2. Approve Minutes of Meeting of June 25, 1993: The minutes of the June 25, 1993 meeting were approved. 3. Report from Common Council: Alderperson Johnson discussed the traffic officer position. He noted that Common Council feels there should be more traffic officers to relieve the regular patrol officers from directing traffic. Discussion followed about a Community Service Officer and the possibility of hiring civilians as service officers. 4. Comments from the Public: There were no members of the public present. 5. Report of the Chief: Chief McEwen had no report. 6. Comments from PBA President: PBA President Drew Martin was not present. 7. Old Business: Commissioner Edmonds gave the Community Police Board draft informational brochures regarding the role of the Community Police Board. Commissioner Seligmann will edit this and then graphics will be inserted in the brochure. Mayor Nichols noted that he will provide funds to have the graphics done professionally. 8. New Business: Discussion followed about the changes to the Complaint Against Police Personnel form, particularly the notary portion. This revised form will be discussed at a future meeting. 9. Adjournment: The next meeting of the Community Police Board is scheduled to be held on August 27, 1993 at 1:00 p.m. The Community Police Board adjourned into Executive Session at 4:35 p.m. ' I C. _==OF ITQ, •,„.„ r� :�4 r ,,r. -y9i6 .I 1 _ tom; ,,?tRATEO CITY OF ITHACA COMMUNITY POLICE BOARD 120 EAST CLINTON STREET (607) 272-9973 ITHACA, NEW YORK 14850-5689 EXTENSION 310 MINUTES: Ithaca Community Police Board PLACE: 2nd Floor Conference Room, City Hall TIME & DATE: August 27, 1993 at 1:00 p.m. PRESENT: Commissioners Edmonds, Sarachan. Shenk, Seligmann, Chief McEwen, Deputy Chief Barnes, Camilla Lisbe. 1. Commissioner Shenk called the meeting to order. 2. Approve Minutes of Meeting of July 23. 1993: The minutes of the July 23, 1993 meeting were approved with the addition of under #7, Old Business: Commissioner Seligmann will edit this and then graphics will be inserted in the brochure. Mayor Nichols noted that he will provide funds to have the graphics done professionally. 3. Report from Common Council: Alderperson Johnson was not present. Camilla Lisbe discussed the last Human Services Committee meeting and the Community Police Board answered procedural questions for her. 4. Comments from the Public: There were no members of the public present. 5. Report of the Chief: Chief McEwen reported on his recent trip to Washington, DC with Officers Kathy Gillern and Drew Martin to attend a three day conference on community policing. Chief McEwen noted that the conference was very broad in nature and different groups of people attended from mayors to police officers to community groups. Chief McEwen discussed the current neighborhood policing program and how he would like to broaden it but cannot do it with existing resources. He noted that the City is trying to negotiate with the PBA to change the current schedule to establish continuity on the beats. Chief McEwen discussed the current budget dilemma and how the Police Department has had 0% growth for the past two years. Chief McEwen noted there is currently one Police Officer vacancy now and that a Civil Service examination is to be given in December. 6. Comments from PBA President: PBA President Drew Martin was not present. 7. Old Business: Commissioner Shenk discussed the recent meeting she attended with Commissioner Edmonds and Captain Betts at the Northside Community Center. Commissioner Shenk noted that Captain Betts did a good job answering questions and listening to the group's concerns. Commissioner Shenk noted that the lay advocate program was discussed at this meeting. Commissioner Seligmann edited the draft informational brochure regarding the role of the Community Police Board and returned it to Commissioner Edmonds so he may finalize them and then discuss the final version at a later meeting. 8. New Business: There was no new business. 9. Adjournment: The next meeting of the Community Police Board is scheduled to be held on September 24, 1993 at 3:00 p.m. The Community Police Board adjourned into Executive Session at 2:25 p.m. /lac:8-27-93.doc/disk#9 F 1T Iv CITY OF ITHACA COMMUNITY POLICE BOARD 120 EAST CLINTON STREET (607) 272-9973 ITHACA, NEW YORK 14850-5689 EXTENSION 310 MINUTES: Ithaca Community Police Board PLACE: Common Council Chambers, City Hall TIME & DATE: September 24, 1993 at 3:00 p.m. PRESENT: Commissioners Edmonds, Nelson, Sarachan. Shenk, Seligmann, Chief McEwen, Mayor Nichols, Camilla Lisbe, Greg Thomas, Neighborhood Legal Services. 1. Commissioner Shenk called the meeting to order. 2. Approve Minutes of Meeting of August 27. 1993: The minutes of the August 27, 1993 meeting were approved. 3. Report from Common Council: Alderperson Johnson was not present. 4. Comments from the Public: There were no members of the public present. 5. Report of the Chief: Chief McEwen discussed the 1994 budget with the Community Police Board, noting that this budget is confidential until the Mayor presents it to Common Council. He noted that, as part of the current budget discussions, the parking meter division will be transferred to the Police Department and the meter checker titles will be changed to "community service officers". Chief McEwen noted that this will continue to be a civilian position but will allow the community service officers to do a variety of things which will free up police officers from traffic duties. Chief McEwen noted that one of the Mayor's Task Force's recommendations was to move into more community policing. He briefly explained that there is federal funding for this which would provide 75% of salaries plus fringe benefits for the first three years, up to $75,000. Chief McEwen noted that he is requesting three positions out of this grant but he may not get all three. Chief McEwen asked the Community Police Board to review the budget he has proposed and would like their support at the upcoming police budget discussions with Common Council. Mayor Nichols noted that he does support the application for the three community police officers. 6. Comments from PBA President: PBA President Drew Martin was not present. I ` 7. Old Business: Greg Thomas from Neighborhood Legal Services was present to discuss the lay advocate program. Discussion followed about this position and to whom it will be responsible. Discussion followed about where the money for training the lay advocates will come from. Mr. Thomas felt that Neighborhood Legal Services should be part of the training as well as the Community Dispute Resolution Center and Offender Aid and Restoration. Commissioner Sarachan and Commissioner Edmonds will work on the lay advocate proposal that Neighborhood Legal Services have prepared and this will be discussed at a later meeting. The Community Police Board reviewed their informational brochure and Commissioner Seligmann will discuss the insertion of graphics with Mayor Nichols. 8. New Business: There was no new business. 9. Adjournment: The next meeting of the Community Police Board is scheduled to be held on October 22, 1993 at 3:00 p.m in the fourth floor conference room of Police Headquarters. The Community Police Board adjourned into Executive Session at 4:20 p.m. /lac:9-24-93.doc/disk#9 � ;AO ITN 1. 'A ) I- s � I ; e n 1, j ;y% 3� :yea; ORATED CITY OF ITHACA COMMUNITY POLICE BOARD 120 EAST CLINTON STREET (607) 272-9973 ITHACA, NEW YORK 14850-5689 EXTENSION 310 MINUTES: Ithaca Community Police Board PLACE: Common Council Chambers, City Hall TIME & DATE: October 22, 1993 at 3:00 p.m. PRESENT: Commissioners .Nelson, Sarachan. Shenk, Seligmann, Chief McEwen, Deputy Chief Barnes, Mayor Nichols, Alderperson Johnson, Camilla Lisbe, Greg Thomas,Neighborhood Legal Services. 1. Commissioner Shenk called the meeting to order. 2. Approve Minutes of Meeting of September 24. 1993: The minutes of the September 24, 1993 meeting were approved. 3. Report from Common Council: Discussion followed about the upcoming budget discussions and funding for the lay advocacy program. Alderperson Johnson noted that Common Council is supportive of community policing as is the Community Police Board. Alderperson Johnson noted that Common Council is putting in the requested money for the Community Policing Grant that the Chief has prepared. 4. Comments from the Public: There were no members of the public present. 5. Report of the Chief: Chief McEwen had no report. 6. Comments from PBA President: PBA President Drew Martin was not present. 7. Old Business: Discussion followed about the lay advocacy program. Greg Thomas from Neighborhood Legal Services presented a budget for the program and would like the Community Police Board to endorse it so he may submit it to Mayor Nichols. Commissioner Shenk suggested that members of the Community Police Board receive the same kind of training that is proposed for the lay advocates. The Community Police Board endorsed this budget and will request Common Council to provide the appropriate funding. Camilla Lisbe noted that there is a press conference regarding the recommendations of the Mayor's Task Force and the lay advocacy program scheduled at the Southside Community Center. Commissioner Seligmann noted that she discussed their informational brochure with Mayor Nichols and that it is currently in the hands of the graphics layout artist and should be back shortly. 8. New Business: Commissioner Shenk noted that she had a meeting with Judy Saul from Community Dispute Resolution Center. They discussed the possibility of providing trained mediators to help in the civilian complaint process. The Community Police Board decided that they would like to meet with Ms. Saul on this issue and will table this until January 1994. Discussion followed about pursuing complaints if the complainant wants to drop it. Deputy Chief Barnes noted that the Chiefs Office may pursue complaints, even ones that the Community Police Board never receives. Discussion followed about the confidentiality factor involved in the complaint process. The Community Police Board will discuss developing a policy for this at a later meeting. 9. Adjournment: The next meeting of the Community Police Board is scheduled to be held on November 12, 1993 at 2:30 p.m in the fourth floor conference room of Police Headquarters. The Community Police Board adjourned into Executive Session at 4:40 p.m. /lac:10-22-93.doc/disk#9 ..- 4 ,�` ? p(Sle y , ,',LI I; g 'zmss ' l : ''c�qp 0 AATEO'='0- ` CITY OF ITHACA COMMUNITY POLICE BOARD 120 EAST CLINTON STREET (607) 272-9973 ITHACA, NEW YORK 14850-5689 EXTENSION 310 MINUTES: Ithaca Community Police Board PLACE: Common Council Chambers, City Hall TIME & DATE: November 12, 1993 at 2:30 p.m. PRESENT: Commissioners Edmonds, Nelson, Sarachan. Shenk, Seligmann, Chief McEwen, Deputy Chief Barnes, Camilla Lisbe. 1. Commissioner Shenk called the meeting to order. 2. Approve Minutes of Meeting of October 22. 1993: The minutes of the October 22, 1993 meeting were approved. 3. Report from Common Council: Alderperson Johnson was not present. 4. Comments from the Public: There were no members of the public present. 5. Report of the Chief: Chief McEwen discussed the Mayor's 1994 budget proposal for the police department that includes the parking meter personnel and Police Headquarters janitorial staff that is proposed to be under the Chiefs supervision as of January 1st. Chief McEwen invited the Community Police Board to attend the budget meeting with Common Council on November 23rd. Chief McEwen gave the Community Police Board a brief update on the current PBA contract negotiations. Chief McEwen discussed the sobriety checkpoints that the Ithaca Police Department has been conducting on weekends within the City with funding from the Tompkins County Stop-DWI Program. 6. Comments from PBA President: PBA President Drew Martin was not present. 7:. Old Business: The Community Education Subcommittee will meet on December 13, 1993 at 3:00 pm in the fourth floor conference room of Police Headquarters. Discussion followed about the current complaint form and revising it to exclude the notarized requirement. Chief McEwen expressed his concerns if the form did not require a notary's signature. Several commissioners were concerned that some complaints are not filed in a timely fashion as the complainant has to locate a notary before turning in the complaint. Discussion followed about various (un-notarized) statements that could be included on the form. Commissioner Sarachan will work on several strong affirmations that could be included on the complaint form and the Community Police Board will discuss them at their next meeting. 8. New Business: The Community Police Board expressed their congratulations to Commissioner Shenk for her recent election to Common Council. Commissioner Shenk reminded the Community Police Board that they will need to think about a new chairperson for 1994. Commissioner Shenk passed on some positive feedback she received from several onlookers regarding an incident near Second and Hancock Streets that included a large melee. Commissioner Shenk noted these onlookers felt that the officers handled themselves very well. 9. Adjournment: The next meeting of the Community Police Board is scheduled to be held on December 17, 1993 at 2:30 p.m in the second floor conference room of City Hall. The Community Police Board adjourned into Executive Session at 4:25 p.m. /lac:11-12-93.doc/disk#9 ::. .=,-TTI,,„ti C(�o .L;,_i__ 'V 1 r TA l'''', _..........,•.3, ��RATEO�_ CITY OF ITHACA COMMUNITY POLICE BOARD 120 EAST CLINTON STREET (607) 272.9973 ITHACA, NEW YORK 14850-5689 EXTENSION 310 REVISED JANUARY 31, 1994 MINUTES: Ithaca Community Police Board PLACE: Second Floor Conference Room,City Hall TIME&DATE: December 17, 1993 at 2:30 p.m. PRESENT: Commissioners Sarachan. Shenk, Seligmann, Chief McEwen, Deputy Chief Barnes,Mayor Nichols,Alderperson Johnson, Camilla Lisbe, Gregg Thomas,Clay Hamilton,Wendy Skinner from the Ithaca Journal. 1. Commissioner Shenk called the meeting to order. 2. Approve Minutes of Meeting of November 12, 1993: The minutes of the November 12, 1993 meetings were approved with the following amendment under 7. Old Business: Several commissioners were concerned that some complaints are not filed in a timely fashion requiring the forms to be notarized which provides an unnecessary burden on complainant. 3. Report from Common Council: Alderperson Johnson gave the Community Police Board an update on the 1994 budget, noting that Common Council has placed $2,000 in restricted contingencies for the purpose of police volunteer efforts at the Southside Community Center. Alderperson Johnson also noted that $10,000 has been placed in restricted contingency for the lay advocate program. Discussion followed about how the money for the lay advocate program could be released from restricted contingency. Gregg Thomas will prepare a contract for this program and submit it to the Budget and Administration Committee. 4. Comments from the Public: There were no comments from members of the public. 5. Report of the Chief: Deputy Chief Barnes noted that negotiations are continuing with the Police Benevolent Association and that a tentative proposal will be voted on and then submitted to the Budget and Administration Committee. Police Chief McEwen noted that the City has received a $90,000 grant for crime prevention measures in the Landmark Square area. However, he noted that he has not heard anything yet about the large community policing grant. 6. Comments from PBA President: PBA President Drew Martin was not present. 7. Old Business: Discussion followed about the current complaint form and revising it to exclude the notarized requirement. Chief McEwen expressed his concerns if the form did not require a notary's signature. The Community Police Board decided that the on the initial filing of a complaint, the following affirmation should be placed on the complaint form in place of the notary's signature: "The above is true and accurate to the best of my knowledge." Signature However, the Community Police Board also decided that as the investigation into the complaint continues, then the complainant may be asked to have his/her statement notarized. Discussion followed about the upcoming meeting at the Southside Community Center and if it should be a free-for-all or questions that have been given to members beforehand. Discussion followed about the brochure that the Community Police Board was working on, noting that it is back to square one with this as it was thrown out by the graphics program. 8. New Business: The Community Police Board thanked Commissioner Shenk for all her work on the Community Police Board. The Community Police Board noted that they will have to include the 1994 organizational duties on the January agenda and that new members will need to receive informational packets regarding the Board's duties. 9. Adjournment: The next meeting of the Community Police Board is scheduled to be held on January 28, 1994 at 2:30 p.m in the second floor conference room of City Hall. The Community Police Board adjourned into Executive Session at 4:05 p.m. /lac:12-17-93.doc/disk#9