HomeMy WebLinkAboutMN-B&A-1998-11-24 c)-1),_- 4t _t/A
BUDGET AND ADMINISTRATION COMMITTEE
REGULAR MEETING 7:30 P.M. NOVEMBER 24, 1998
MINUTES
Present:
Committee Members: Marcham, Manos, Shenk, Farrell
Committee Members Excused: Vaughan
Others Present:
Mayor Cohen
City Controller Cafferillo
Deputy Controller Thayer
Supt. of Public Works Gray
Human Resources Director Michell-Nunn
City Prosecutor McCarthy
Building Commissioner Eckstrom
Asst. Supt. of Public Works Ferrel
Asst. Supt. of Public Works W&S Fabbroni
Planning Director VanCort
City Attorney Geldenhuys
Economic Development Planner Lee
Members of the media
Members of the public
1 . Opening Comments:
Chairperson Marcham reported that the following changes were
made to the B&A agenda:
A. Additional Chamberlain item on tax bill enclosure
B. Additional Attorney item on Miller Street
Members of the public were asked to speak; the following
individual spoke:
Fay Gougakis spoke against the move of the Tompkins County
Library to the Woolworth Building.. She stated that there is
still a window of opportunity for Common Council to block the
move.
2 . Finance/Controller - Request Approval of 1997 Single Audit
Jack Little, Partner, and Scott Andrew, Staff, from the firm
of Ciaschi, Dietershagen, Little and Mickelson presented the
Committee with the City's 1997 Single Audit. Little explained
that the 1997 Single Audit went well with no exceptions noted.
1
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
The comparative balance sheets and income statements of the
City for the last five years were presented and discussed.
Items such as Cash, Payables, Fund Balance, Sales tax and
Property taxes were explained and discussed by the Committee.
• Little stated that one minor management comment was made
related to the Year 2000 issue. He explained that the comment
is a general recommendation on identifying and correcting Year
2000 compliant issues, and has been incorporated into all the
municipal audit reports .
After a brief discussion concerning the audit report, the
following motion was made:
RESOLVED, That the Single Audit Report for the period of January 1,
1997 through December 31, 1997, prepared by the accounting firm of
Ciaschi, Dietershagen, Little and Mickelson, C.P.A. 's, be accepted
to comply with all of the City' s applicable Federal Single Audit
and related Audit Requirements.
The motion passed 4-0.
3. Common Council
A. Allocation of Tompkins County Celebration Funds
Chairperson Marcham explained that the County has established
Celebration Funding for local municipalities and has earmarked
$4,431 . 15 for the City. Marcham explained that the City has
allocated $1,900 of the $4,431. 15 and has $2,531.15 remaining
to be distributed. Marcham further explained that at the
November Council meeting a motion to allocate the remaining
balance to the Ithaca Festival was made, but tabled due to
other requests for the funds in process.
Marcham stated that the City has now received additional
requests from the following:
Tompkins County Human Rights Commission Banquet $1,000
Southside's Kwanzaa Celebration 1,155
GIAC Harvest Fest Dinner 800
Marcham suggested that the remaining balance be allocated to
the four celebrations evenly, allotting $632 . 78 per applicant.
A discussion regarding the suggestion followed. The Committee
agreed that funds shall be allocated evenly, and a policy for
future allocations should be established soon after the first
of the year. The following motion was made:
WHEREAS, Tompkins County has provided funds to localities for
assistance in celebration activities, and
2
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
WHEREAS, the Budget and Administration Committee has received
funding requests from four local celebration events, and
WHEREAS, the remaining 1998 balance of celebration funding is
$2,531 . 15, and
WHEREAS, all four requests meet the criteria for the celebration
funding; now, therefore, be it
RESOLVED, That Common Council hereby appropriates the remaining
celebration funding amount of $2,531.15 to the following 1998
celebration events:
Ithaca Festival $632 .78
Tompkins County Human Rights Commission Banquet 632.78
GIAC - Harvest Fest Dinner 632.78
Southside Community Kwanzaa Festival 632 .78
and be it further
RESOLVED, That Common Council shall establish a policy and
procedure to allocate future celebration funding early in 1999 .
The motion passed 4-0.
B. Persons with Disabilities Tax Exemption
Chairperson Marcham presented a request to establish a
property tax exemption for persons with disabilities. Marcham
explained that the exemption for physically challenged
individuals was recently passed by the State legislature, and
it parallels the senior exemption program. To qualify, the
applicant must be less than 65 years of age and must be
certified as blind or disabled. The Committee discussed the
exemption and agreed that a sliding scale exemption should be
adopted beginning with the annual income amount of $18,500.
It was noted that the County passed the disability exemption
last year. After a discussion concerning the exemption, the
Committee approved the exemption 4-0. The law will be
developed by the City Attorney' s Office for the Council
meeting in December.
4. Planning & Development - Allocation of Additional Funds for
the Preparation of the Generic Environmental Impact Statement
for the Southwest Area Land Use Plan
Planning Director VanCort and Economic Development Planner Lee
presented a request to amend the Southwest Area Land Use Plan
and GEIS. VanCort stated that, in August, Council approved a
$270, 000 contract for the GEIS at Southwest Park. At the
3
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
time, the source of funds was not disclosed. VanCort and Lee
both stated that many contract changes are currently taking
place, some that are time-sensitive and others which are not.
VanCort suggested that a committee be established and funds
made available to allow approval of time-sensitive GEIS
issues. He explained that this process would allow for the
GEIS time schedule to be maintained.
Controller Cafferillo explained the GEIS funding approved and
needed as follows:
GEIS $270,000 Funded
Design 15,000 Funded
Legal 20,000 Funded
Additional GEIS Services 50,000 Needed
Financing 5,000 Needed
Contingency 40,000 Needed
$400,000
Cafferillo explained that the funds would be derived from
Bonds over a five-year period. If the property is sold, the
proceeds would go to pay off the notes. A discussion
concerning the issue followed. The large contingency is
needed because of the nature of the project being a discovery
process .
Alderperson Manos discussed her concerns of wanting Council to
be fully aware of all changes to the GEIS. A discussion
regarding the GEIS followed. The consensus of the Committee
was to approve the additional $95,000 in funding and establish
a group to approve time-sensitive issues. The items that are
not time-sensitive should go to Council for approval. The
following motion was made:
WHEREAS, on June 1, 1998, the City of Ithaca held both an Agency
Scoping Session and a Public Scoping Session to identify issues to
be analyzed in the draft Generic Environmental Impact Statement for
the proposed Southwest Area Land Use Plan, and
WHEREAS, on August 5, 1998, the Common Council after considering
both the written scope and the comments made during the public and
interested agency comment period adopted the scoping document for
the draft Generic Environmental Impact Statement for the Southwest
Area Land Use Plan, and
WHEREAS, also on August 5, 1998, the Common Council authorized and
directed the Mayor to enter into a contract with Clark Patterson
Associates to prepare the Generic Environmental Impact Statement
for the Southwest Area Land Use Plan for an amount not to exceed
$270, 000, including all reimbursable expenses, and
4
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
WHEREAS, Clark Patterson Associates ' Scope of Services, Schedule A,
was based on the August 5, 1998 adopted scoping document, and
WHEREAS, any activities or services not included within the
description of the Consultant' s Scope of Services, Schedule A, are
considered additional services and will be performed only with the
City' s prior authorization, and
WHEREAS, it has now been determined that the total project budget
for the Southwest Area Land Use Plan will be $400,000; now,
therefore, be it
RESOLVED, That Capital Project #367 Southwest Area Land Use Plan be
amended by an amount not to exceed $388,000 for a total
authorization of $400,000 with a budget allocation as follows:
Generic Environmental Impact Statement $270,000
Design 15,000
Legal 20,000
Additional GEIS Services 50,000
Financing 5,000
Contingency 40,000
and be it further
RESOLVED, That the Mayor, the Chair of the Planning and Development
Committee, Chair of the Budget and Administration Committee,
Director of Planning and Development are hereby authorized to
administer the time sensitive issues relating to the Southwest Area
Land Use Plan with an immediate notice of meetings to all Council
members, and be it further
RESOLVED, That issues related to the Southwest Area Land Use Plan
which are not time sensitive shall go through the normal committee
and Council approval process, and be it further
RESOLVED, That funding for said GEIS shall be financed by the
issuance of five year Bond Anticipation Notes.
Voting results on the motion were as follows:
Ayes: (3) Marcham, Shenk, Farrell
Nays: (1) Manos
The motion passed 3-1 .
5
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
5. System Administration - Request Approval of Project Agreement
and Appropriation of Funds
System Administrator Kinne presented a request to fund the
City' s share of internet services at $3,000 for the period
August 21, 1998 to August 21, 1999. Kinne explained that the
internet service is provided by the Partnership for Electronic
Future (PEF) .
Kinne explained that if the City were to go out and obtain
internet service on its own, it would cost $10,000. The
service is very cost effective and did •not increase over the
prior year contract. The funds would be derived from
Unrestricted Contingency. The following motion was made:
WHEREAS, the Partnership for Electronic Future (PEF) Consortium has
established a project to provide the PEF members the ability to
collectively procure and share Internet services at a cost per
member of $3, 000 for Internet Services for a one-year period; now,
therefore, be it
RESOLVED, That Common Council hereby authorizes the Mayor to enter
into PEF Project agreement at a cost not to exceed $3,000 for the
period August 21, 1998 to August 20, 1999 for the purposes of
providing Internet services and be it further
RESOLVED, That an amount not to exceed $3,000 shall be transferred.
from Account A1990 Unrestricted Contingency to Account A1210-5435
for said Internet services.
The motion passed 4-0.
6 . City Prosecutor - Request to Amend Budget
City Prosecutor McCarthy presented a request to amend the
budget and Authorized Roster to account for a Federal Grant
through the Violence Against Women Act. The grant was for
$72 , 600 and will be used for domestic violence prosecution.
The grant will allow the City to upgrade the current half-time
Deputy City Prosecutor to full-time with a focus in domestic
violence and create a temporary half-time Deputy. City
Prosecutor for traffic offenses . The grant period is for 18
months, starting December 7, 1998. A discussion concerning
the salaries and benefits followed. After 'a discussion, the
following motion was made:
WHEREAS, the Office of the City Prosecutor has received $72, 600 in
Federal Grant Funds through the Violence Against Women Act, and
6
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
WHEREAS, the grant funds are to be used for domestic violence
prosecution, and
WHEREAS, the 18-month grant will allow the City to upgrade the
current half-time Deputy City Prosecutor to full-time to focus on
domestic violence prosecution and create a temporary half-time
Deputy City Prosecutor position focusing on prosecution of traffic
offenses; now, therefore, be it
RESOLVED, That Common Council hereby accepts the receipt of $72, 600
in said Federal Grant Funds for. the City Prosecutor's Office and
temporarily amends the 1998/1999 Authorized Personnel Roster as
follows:
Delete: One (1) half-time Deputy City Prosecutor, 17 .5 hours
Add: One (1) temporary full-time Deputy City Prosecutor,
40 hours
Add: One (1) temporary half-time Deputy City Prosecutor,
17 .5 hours
and be it further
RESOLVED, That Ezra Sherman shall hereby be assigned to the
temporary full-time Deputy City Prosecutor position at an annual ;
salary of $40,000 effective December 7, 1998, and be it further
RESOLVED, That Common Council hereby directs the City Controller to
amend the 1998 and 1999 budgets to reflect the receipt of said
Federal Grant in the amount not to exceed $72, 600, and be it
further
RESOLVED, That the Personnel Roster and Budget amendments shall be
only for the duration of the grant period of December 7, 1998
through June 7, 2000 and if said grant is not renewed, the
Personnel Roster and Budget shall revert back to the current
status .
The motion passed 4-0.
7 . Building Department - Front Yard Parking Ordinance Revisions
Building Commissioner Eckstrom explained that recently the
City amended the Zoning Ordinance to prohibit parking on lawns
and other areas that are not developed for parking. Eckstrom
presented a request to list the parking offenses in the
reduced penalty section of the Municipal Code.
7
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
Eckstrom explained that the reasons to make this change are to
ease administration and enforcement and to reduce the fine to
a reasonable level which should better match the offense. He
explained that currently the BZA handles all appeals of the
parking issue. City Court would handle the appeals if the
offense was listed in the reduced penalty section of the code.
The fines for this type of parking offense are a minimum $250
to a maximum of $500. The new fine would be reduced to a
minimum of $20 and escalate to $50. The Committee agreed, 4-
0, to amend this ordinance. The actual ordinance will be
developed for the Council meeting.
8. City Chamberlain - Authorize Enclosure with 1999 City First
Installment Tax Bill
Deputy Controller Thayer stated that the Chamberlain is
looking to enclose a severe weather emergency information
sheet with the 1999 City First Installment tax bills. To
enclose this item, it takes an action of Council. The
following motion was made:
WHEREAS, recent severe weather in the upstate New York area has
caused interruption of some services, and
WHEREAS, the City would like to remind residents how to prepare for
such weather emergencies; now, therefore, be it
RESOLVED, That Common Council hereby authorizes the City
Chamberlain to enclose a severe weather emergency information
sheet, to be provided by the Ithaca Fire Department, with the 1999
City First Installment Tax Bills.
The motion passed 4-0.
9 . Youth Bureau - Request to Transfer Funds
Youth Bureau Director Cohen presented a request to transfer
$2, 000 within the 1999 Budget to establish a Youth Bureau
contract for the Teen Center. Cohen explained that the Teen
Center will become independent from the City effective January
1, 1999 . He stated that the funds were going to be used to
pay a City staff person at the Teen Center, but can now be
given to the Teen Center to become more independent. The
following motion was made:
WHEREAS, the Teen Center will be independent from the City of
Ithaca effective January 1, 1999, and
8
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
WHEREAS, the 1999 Youth Bureau Budget has $2,000 of hourly part-
time funds earmarked for the Teen Center, that need to be
transferred to the Youth Bureau's Contract account to establish the
independent relationship with the Teen Center; now, therefore, be
it
RESOLVED, That Common Council hereby authorizes the transfer of an
amount not to exceed $2,000 from Account A7310-5120-1400 to Account
A7310-5435-1400 for the purpose of establishing a personal service
contract with the Teen Center for 1999 .
The motion passed 4-0.
10. Committee to Proceed into Executive Session
The Committee voted, 4-0, to move into executive session to
discuss several personnel items.
11 . Report from Executive Session
After the Committee voted, 4-0, to move back into regular
session, Chairperson Marcham reported that the. following
action took place during the executive session:
A. Youth Bureau - Personnel Item
Marcham reported that the Committee discussed a Youth Bureau
personnel item and tabled any action on the issue until next
month.
. B. Appointment of Deputy Clerk
Marcham reported that the Council will discuss the appointment
of the Deputy City Clerk at its next Council meeting.
C. DPW - Personnel Items
Marcham reported that several DPW personnel items were
discussed and the Committee requested that Human Resources
examine the requests before B & A acts on the items.
Mayor Cohen suggested that roster change submittals should be
reviewed by the Director and Deputy Director of Human
Resources, City Controller, Mayor and Chairperson from B & A
prior to B & A discussion or action. A discussion concerning
this suggestion followed. No formal action was taken, further
discussions and a procedure will be developed.
9
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
12 . DPW
A. Hiring of Auto Mechanic Supervisor Above Grade
Supt. of Public Works Gray presented a request to hire an Auto
Mechanic Supervisor at a salary above grade minimum. The
Committee discussed the request and stated that it agreed, 4
0, to move the request forward to the Council meeting pending
review by the Human Resources Department.
B. Water/Sewer - Appointment of Assistant Engineering
Systems Manager
Asst. Supt. of Water and Sewer Fabbroni presented a request to
appoint an Assistant Engineering Systems Manager. The
Committee discussed the request and stated that it agreed, 4-
0, to move the request forward to the Council meeting pending
review by the Human Resources Department.
C. Regional Wastewater Improvement Program
Asst. Supt. of Water and Sewer Fabbroni presented the
Committee with detail on the joint application for wastewater
treatment and conveyance improvements. He discussed the sewer
application, the need for the improvements, the grant, the
phosphorus load on Cayuga Lake and Capital Project requests.
Fabbroni stated that the City needs to make good use of the
revolving loan funds or future funding may be in jeopardy.
D. Water/Sewer - Request to Purchase GPS Equipment
Asst. Supt. of Water and Sewer Fabbroni presented a request to
approve the purchase of $60,000 in GPS equipment for use by
Engineering and the Water and Sewer division.
Fabbroni stated that the funds shall be derived from the
following:
A1440-5440/5445 $ 3,860
C. P. #343 16, 140
C. P. #502 40,000
He explained that due to the accuracy, ease of use, learning
curve, and manpower savings a two-year payback period could be
expected. After a discussion, the following motion was made:
WHEREAS, the Department of Public Works Water and Sewer Division
has a need for daily use of GPS equipment to assist them with field
location, measurement and inventorying, and
10
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
WHEREAS, the accuracy, ease of use and learning curve, and manpower
savings will produce an effective payback of the equipment, and
WHEREAS, the estimated cost of the GPS equipment is $60,000; now,
therefore, be it
RESOLVED, That Capital Project #508 GPS Equipment Acquisition be
established in an amount not to exceed $60,000 for the purchase of
GPS equipment for the Department of Public Works, and be it further
RESOLVED, That funds for said equipment purchase shall be derived
by transferring funds from the following accounts to Capital
Project #508:
A1440-5440/5435 $ 3,860
CP 343 GIS Monument 16, 140
CP 502 Water Supply Imp. 40,000
$60,000
and be it further
RESOLVED, That the City Controller shall be directed to make all
necessary transfers for said equipment purchase.
The motion passed 4-0.
E. Water/Sewer - Approval of Engineering and Construction %
Management Support Contract
Asst. Supt. of Water and Sewer Fabbroni presented a request to
approve an Engineering and Construction Management Support
Contract for $10,500. Fabbroni explained that the Water and
Sewer Division has enjoyed the use of Mr. Krantz and Mr.
Maclean to assist them in many recent water and sewer
projects. These individuals are no longer available to the
City, but Eric Whitney will be available from December 7, 1998
to June, 1999 to assist the department with projects that have
been put on hold because of the lack of manpower.
A discussion regarding the contract request followed.
Fabbroni stated that the funds would be derived from Water and
Sewer Capital Projects. The following motion was made:
WHEREAS, the Department of Public Works Water and Sewer Division
have an immediate need to move forward stalled pump station
rehabilitation projects at Giles Street, Buffalo Street, and Inlet
Island, to assist with infrastructure water improvements with the
Cornell University chilled water project, and to assist with
engineering efforts with the regional water and sewer projects, and
11
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
WHEREAS, the City can hire under contract, Eric Whitney, for a six
month period to assist with said services; now, therefore, be it
RESOLVED, That Common Council hereby authorizes the Superintendent
of Public Works to enter into an independent contract for
engineering and construction management services with Eric Whitney
for a period from December 7, 1998 to June 7, 1999 to be reimbursed
at the rate of $20.20 per hour, for a total contract amount not to
exceed $10,500, and be it further
RESOLVED, That the funds for said contract shall be derived from
Water and Sewer Capital Projects.
The motion passed 4-0.
F. Water/Sewer - Request Approval of Contract for AutoCAD
Training
Asst. Supt. of Water and Sewer Fabbroni presented a request to
hire Michael O'Cello for six months beginning in January, 1999
to perform AutoCAD training for the Water and Sewer Division
and the City' s Engineer' s Office. Fabbroni explained that the
contract will run from January to June, 1999 at a cost not to
exceed $9,360. The hourly rate will be $18 . He explained
that the funds shall be derived from existing water and sewer
1999 Budget funds. After a discussion concerning the issue,
the following motion was made:
WHEREAS, the Department of Public Works has been using the AutoCAD
System for ten years to transition to electronic data systems,
mapping and design, and
WHEREAS, there is continual need to train and transition the
workforce involved in meter reading, utility scoping, sewer
televising and plumbing inspection, and
WHEREAS, the Water and Sewer Division has the opportunity to hire
Michael O'Cello to train City staff and others identified by Human
Resources Department in AutoCAD; now, therefore, be it
RESOLVED, That Common Council hereby authorizes the Superintendent
of Public Works to enter into an independent contract for on-site
AutoCAD training with Michael O'Cello for a period from January 1,
1999 to June 30, 1999, to be reimbursed at the rate of $18 per
hour, for a total contract amount not to exceed $9,360, and be it
further
RESOLVED, That the funds for said contract shall be derived from
within existing 1999 Water and Sewer budgets .
12
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
The motion passed 4-0.
G. Water/Sewer - Authorization to Develop Water Supply MOU
Asst. Supt. of Water and Sewer Fabbroni explained that various
area municipalities and Cornell jointly studied the
possibility of developing a comprehensive water system study
with the assistance of O'Brien & Gere Engineers. Fabbroni
explained that the following seven entities: City of Ithaca,
Cornell, Towns of Dryden, Ithaca and Lansing, and the Villages
of Cayuga Heights and Lansing have agreed to examine a
regional water supply system.
Fabbroni explained that each entity will be requesting by
resolution to participate with the creation of a regional
water supply system. After a discussion, the following motion
was made:
WHEREAS, the Towns of Dryden, Ithaca and Lansing and the Villages
of Cayuga Heights and Lansing are partners in the Southern Cayuga
Lake Intermunicipal Water Commission (SCLIWC) , and
WHEREAS, Cornell University, the City of Ithaca and five municipal
partners of SCLIWC (to be referred to as the seven entities) each
own, operate and maintain their own individual water supply
systems, and
WHEREAS, the seven entities executed a Memorandum of Understanding,
dated July 2, 1996, to jointly undertake a comprehensive water
system study with the assistance of O'Brien & Gere Engineers (OBG) ,
and
WHEREAS, based on the results of the OBG study, the seven entities
agreed to participate in an Integrated Water System Committee
( IWSC) to study the recommendations of the OBG report and to
determine what cooperative actions the seven entities should take '
in order to receive the benefits of a regionalized water supply
system, and
WHEREAS, the progress of the IWSC has reached a point where the
representatives of the seven entities think it appropriate that all
six municipal governing boards provide a resolution and Cornell
provide a letter to the IWSC authorizing their representatives to
develop and propose a final draft Memorandum of Understanding and
agreement of municipal cooperation for the creation of a regional
water supply system for the seven entities; now, therefore, be it
RESOLVED, That the City of Ithaca does hereby express its intention
to become one of seven entities participating in a regional water
supply system, and be it further
13
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
RESOLVED, That the City of Ithaca does hereby authorize its
representatives on the IWSC to develop and propose a final draft
Memorandum of Understanding and agreement of municipal cooperation .
for the creation of a regional water supply system for the seven
entities .
The motion passed 4-0 .
13. City Attorney
A. Assistant City Attorney Removal Process - Discussion
Mayor Cohen explained that we currently have a vacancy for the
Assistant City Attorney position. The Mayor has found that
normally the Assistant City Attorney positions change with
administrations, but the City' s Assistant Attorney position is
an exception. He explained that he will be looking for a
change in the current removal process for the City Attorney.
A discussion concerning the desire to have continuity in the
positions and Section 75 protection followed.
Mayor Cohen explained that he would establish a summary of
what his recommended removal process will be and send it to
Common Council for review and discussion at the next Council
meeting. No action was taken.
B. Request to Transfer Funds for Legal Assistance
City Attorney Geldenhuys presented a request to transfer funds
so that Patricia Dunn may continue on as Acting Assistant City
Attorney until March, 31, 1999 . Geldenhuys explained that a
permanent Assistant City Attorney should be hired by March,
1999 . She further explained that the hourly cost is $30 per
hour.
It was noted that the funds for the contract will be derived
from open salary amounts in the 105 account. After a brief
discussion, the following motion was made:
WHEREAS, the Assistant City Attorney resigned effective on or about
August 3, 1998, and
WHEREAS, by Common Council resolution dated August 5, 1998, the
City Attorney' s Office was authorized to enter into a contract with
Patricia Dunn as an independent contractor for the period from July
27, 1998 to December 31, 1998 for legal services, to be reimbursed
at the rate of $30 per hour, for a total amount not to exceed
$25, 886 . 52, and
14
BUDGET & ADMINISTRATION COMMITTEE MEETING NOVEMBER 24, 1998
WHEREAS, the City Attorney' s Office is in need of assistance to
provide legal services until a permanent Assistant City Attorney
has been appointed, and
WHEREAS, a salary line for the Assistant City Attorney' s salary has
been budgeted for fiscal year 1999; now, therefore, be it
RESOLVED, That the City Attorney' s Office is authorized to enter
into a contract with Patricia Dunn as an independent contractor for
the period from January 1, 1999 to March 31, 1999, or until the
Assistant City Attorney commences employment, whichever is sooner,
for legal services, to be reimbursed at the rate of $30 per hour,
for a total amount not to exceed $15, 600, and be it further
RESOLVED, That the sum of $15, 600 shall be transferred from account
A1420-5105 (City Attorney - salaries) to account A1420-5435 (City
Attorney - contracts) , and be it further
RESOLVED, That the appointment of Patricia Dunn as Acting Assistant
City Attorney shall be extended as of January 1, 1999 .
The motion passed 4-0.
C. Miller Street Discussion
City Attorney Geldenhuys reported to the Committee that
Council approved a quit claim deed to convey Miller Street to
Steven and Lois Willett on August 5, 1998. She explained that
now the Willett's are asking the County Supreme Court to
determine right, title and interest to Miller Street.
Geldenhuys explained that the City will join in on the court
request and not convey the property until a decision is made.
No formal action was taken regarding this issue.
The meeting adjourned at 11:45 P.M.
NOTE: In many cases the actual texts of the resolutions
presented in these minutes were prepared following the
Committee' s deliberations and decisions on the matters
involved. The resolutions presented here are in complete
accord with decisions made by the Committee.
15