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- AFFIRMATIVE ACTION ADVISORY COMMITTEE
`r H 93] '" OFFICIAL MINUTES OF MEETING
May 21, 1981
i
The regular monthly meeting of the Affirmative Action Advisory Committee was
held at 2:05 p.m. May 21, 1981, in the Common Council Chambers, City Hall.
In attendance were:
Stephen Wapen, Co-chairman
Dr. Donald Graham
Marisue Bishop
John Dougherty
Royal Lipscomb
Jasmine Lim
Audrey Cooper
Bernard Van Orman
Joan Collins
Robert Cutia, Dir. Youth Bureau
Truman Powers, Chairman, Civil Service Commission
Absent were:
Argin Hutchins
Michael Montgomery [excused]
Steve Wapen discussed the recent Affirmative Action Sensitivity Seminar conducted
on May 7th andl 8th 1981 at the Central Fire Station. He stated he had attended)
and even tho e was unable to attend both days Um* he believed that) from what he
had observed)he was encouraged by the meaningful topics and communications that
Wire forthcoming. Jack Dougherty and Joan Collins also discussed their observations
of the seminar. Discussions determined that a questionnaire should be sent to parti-
cipants of the seminar to get their reaction to the seminar. This can be done
immediately following attendance at the seminar) and perhaps a year later)to see if
attitudes have changed or helped Affirmative Action.
Mr. Truman Powers explained to the committee what the law stated concerning com-
petitive [testable] positions. He also helped clarify the difference between the
exempt, unclassified and non-competitive titles and how they are determined; if they
are offered Civil Service protection and if a test is required. The members of the
committee asked that they be furnished a list of all City job titles annotated to
indicate whether exempt, unclassified, non-competitive etc. The Affirmative Action
Officer will furnish that as soon as possible.
The Affirmative Action Advisory Committee then discussed summer job vacancies, how
they are filled, availability of minorities in such positions as Lifeguard etc 9 and
Mr. Cutia expressed his views on having the school system prepare their students for
jobs, and what he felt was lacking in being able to attract resident students to fill
the positions.
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Mr. Cutia also explained the method to be utilized in running th Civil Service.
Test Preparation Program which will be in conjunction with the Testing Program
since that same information is similar_to requirements for many entry level positions.
A discussion was also had on the test preparation course/concentrating on two or
three major position-titles rather than the SHOT GUN approach since we only hire 22
or 23 full-time persons a year. To spread it too widely could water down our approach.
Steve discussed the necessity to consider what to do with the Annual Report, when it
should be filed, and what it should contain. Discussio was held stating perhaps it
M k) should contain a compiliation of minutes, statistics p/' `ummary of training and perhaps
;;�'° it should be filed with an annual year of July 1 to June 30 which would correspond
j) ,,i it with the EEO+ Report year as well as just before the Budget process. This will be up
for future discussions with a request of the members that a copy of the budget I filed
for Affirmative Action last year to be given to all members.
The discussion then went to possible Media coverage. The Ithaca Times had been called
with the idea that they were supposed to talk to Mike or Steve this week for a story.
It was suggested that we contact Barbara Mink for a story just before'the next meet-
ing . Also to get the meeting date to the Journal and ask it be published in the
Community Public Notices on Meetings.
The meeting adjourned at 3:30 p.m. The next meeting is scheduled for June 18, 1981,
at 2:00 p.m. in the Common Council Chambers.
JMC/sp