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Home My WebLink About02-22-16 Board of Public Works Meeting Agendan _ BPW g DATE: February 22, 2016 Meeting TIME: 4:45 pm LOCATION: 3rd Floor, Board of Public Works City Hall, Council Chambers 108 E. Green St., Ithaca AGENDA Time Topic Voting? Presenter(s) Allowed I. Call to Order /Agenda Review No Mayor Myrick 5 min. 2. Mayor's Communications No Mayor Myrick 3. Communications and Hearings from Persons No Public 5 -15 Before the Board min. 4. Response to the Public No Commissioners 5. Administration & Communications A. Approval of Meeting Minutes Yes Mayor Myrick 5 min. 1. January 25, 2016, Meeting Minutes 6. New Project Presentation 7. Reports No Various 20 min. A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff 8. Buildings, Properties, Refuse & Transit A. Six Mile Creek Watershed Protection Project — Yes Supt. Thorne 5 min. Resolution A resolution is provided per the Board's discussion on February 8, 2096. 9. Highways, Streets & Sidewalks A. Approval to Rename a Portion of Sisson Place to Yes Dir. of Eng. Logue 5 min. Northcross Road — Resolution The enclosed resolution is proposed per the Board's discussion on February 8, 2096. 10. Parking & Traffic 11. Creeks, Bridges & Parks 12. Water & Sewer 13. Discussion Items A. Ithaca Commons Maintenance Guidelines — No Supt. Thorne 10 min. Proposed Resolution Chapt. 957 of the City Code states that the Board of Public Works must approve the maintenance guidelines for the Commons prior to it being distributed to residents, property owners and business merchants. The guidelines are submitted for the Board's approval. B. Cascadilla Creekway Project Follow UP No Dir. of Eng. Logue 10 min. Staff has some updated information to provide at the meeting. C. Tioga Street and the Bicycle Boulevard Plan — No Dir. of Eng. Logue 5 min. Follow Up Please refer to the information distributed in the agenda packet for the meeting on February 8, 2096. Request for an Encroachment Agreement from No Rulloff's in Collegetown at 411 College Avenue Enclosed is the requested input from the Planning Department. Thorne Time Allowed 15 min. E. Ithaca City Cemetery Wall No Supt. Thorne 10 min. The Ithaca Landmarks Preservation Commission has passed a resolution recommending that the replacement wall look more like the original wall that was installed in 9865. 14. New Business No 15. Adjournment Yes 8A. Six Mile Creek Watershed Protection Project — Resolution WHEREAS, the City of Ithaca has received an application from the Finger Lakes Land Trust to support the acquisition of approximately 125 acres of land within the Six Mile Creek Watershed located at 471 Midline Road in the Town of Dryden (known as the Petkov Property), and WHEREAS, the application meets the four criteria established in the Common Council Resolution "City Watershed Conservation Easements Processes" passed on March 4, 2015, and WHEREAS, the Superintendent of Public Works and Assistant Superintendent of Public Works —Water and Sewer have reviewed the application and believe that the property is of high value for protection of the watershed, now therefore be it RESOLVED, That the Board of Public Works supports a grant of $40,000 toward acquisition of the Petkov Property by the Finger Lakes Land Trust, and be it further RESOLVED, That the Board of Public Works directs the Superintendent of Public Works to place the application on the upcoming agenda of the Planning and Economic Development Committee. Page 2 OFFICIAL NOTICE OF MEETING A Regular meeting of the Common Council will be held on Wednesday, March 4, 2015, at 6:00 p.m. in the Common Council Chambers at City Hall, 108 East Green Street, Ithaca, New York. Your attendance is requested. AGENDA 1. PLEDGE OF ALLEGIANCE: 2. ADDITIONS TO OR DELETIONS FROM THE AGENDA: 3. PROCLAMATIONS /AWARDS: 4. SPECIAL ORDER OF BUSINESS: 5. SPECIAL PRESENTATIONS BEFORE COUNCIL: 5.1 Presentation of Quarterly Employee Recognition Award 6. PETITIONS AND HEARINGS OF PERSONS BEFORE COUNCIL: 7. PRIVILEGE OF THE FLOOR — COMMON COUNCIL AND THE MAYOR: 8. CONSENT AGENDA ITEMS: City Administration Committee: 8.1 Attorney - Request to Change Retirement Tier for PBA Member - Resolution 8.2 DPW — Request to Establish Stewart Avenue Bridge Painting Capital Project - Resolution 8.3 Chamberlain - Request to Waive Penalty on Taxes — Resolution City Clerk- Department of Public Information & Technology: 8.4 Viva Taqueria & Cantina Alcohol Permit Request - Resolution 8.5 Woody's Ladybugs, LLC — d /b /a Red's Place Restaurant Alcohol Permit Request -- Resolution 9. CITY ADMINISTRATION COMMITTEE: 9.1 Declaration of Freedom from Domestic Violence as a Human Right — Resolution 9.2 DPW - Authorization for additional funding for Ithaca Skate Park Expansion, Capital Project #732 - Resolution 9.3 Mayor — Request for Contract with Tompkins County Soil and Water Conservation District for coordination and implementation of the Cayuga Lake Watershed Hydrilla Project in the Cayuga Inlet, Fall Creek and Southern Cayuga Lake for 2015 - Resolution 9.4 Attorney — Funding for Outreach Worker - Resolution 9.5 An Ordinance to Amend the City of Ithaca Municipal Code Chapter 170 entitled "Use of City Real Property" 9.6 City Controller's Report 10. PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE: 10.1 An Ordinance to Amend Chapter 157 of the City of Ithaca Municipal Code entitled "Commons" to Repeal and Replace the Chapter in its Entirety 10.2 City Watershed Conservation Easements Processes — Resolution Common Council Meeting Agenda March 4, 2015 Page 2 11. REPORTS OF SPECIAL COMMITTEES: 12. NEW BUSINESS: 12.1 Motion to Enter Into Executive Session to Discuss Collective Negotiations Pursuant to Article Fourteen of the Civil Service Law - Resolution 12.2 Approval and Authorization to Execute CSEA DPW Unit Contract - Resolution 13. INDIVIDUAL MEMBER — FILED RESOLUTIONS: 14. MAYOR'S APPOINTMENTS: 14.1 Appointments /Reappointments to Various City Boards and Committees — Resolution 15. REPORTS OF COMMON COUNCIL LIAISONS: 16. REPORT OF CITY CLERK: 17. REPORT OF CITY ATTORNEY: 18. MINUTES FROM PREVIOUS MEETINGS: 18.1 Approval of the February 4, 2015 Common Council Meeting Minutes — Resolution 19. ADJOURNMENT: If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 274 -6570 at least 48 hours before the meeting. Julie Conley Holcomb, CMC City Clerk Date: February 26, 2015 10.2 City Watershed Conservation Easements Processes — Resolution WHEREAS, a conservation easement is a set of legal restrictions that a property owner can voluntarily place on her or his own land, limiting use and development of the land forevermore; and WHEREAS, the City is currently constructing at substantial expense a new water filtration plant which is fed by a creek; and WHEREAS, the quality of the water fed by said creek is substantially dependent on the quality of water provided upstream of the plant by the creek's watershed, predominantly outside City limits; and WHEREAS, overdevelopment of the watershed in the long term would increase the risk of water quality issues that could prove costly to remedy at the plant itself; and WHEREAS, the Common Council included in the Fiscal Year 2015 budget $20,000 in support of the initiative detailed in this resolution; and WHEREAS, the Common Council desires to establish via this resolution more specific procedures and guidelines for the disbursement of these funds and any future funds similarly budgeted for the purpose of watershed conservation easements; now, therefore be it RESOLVED, That as part of the annual budget proposal of the Department of Public Works for the Water and Sewer Division, the Superintendent of Public Works, on consultation with the Director of Planning, Building, Zoning and Economic Development, make a recommendation as to what amount, if any, is recommended for inclusion in their annual budget for purposes of this program; and be it further RESOLVED, That any funds so budgeted be evaluated for expenditure on transaction costs necessary to the creation of conservation easements according to the procedures and requirements set out in this resolution, and such other procedures and requirements not in conflict with this resolution established by the Director of Planning, Building, Zoning and Economic Development and the Superintendent of Public Works; and, be it further RESOLVED, That applications for expenditure of these funds on particular conservation easement projects may be submitted by any member of the public, though most commonly by the Finger Lakes Land Trust, to the Director of Planning, Building, Zoning and Economic Development or her /his designee; and, be it further RESOLVED, That the Director of Planning, Building, Zoning and Economic Development or her /his designee shall evaluate each application according to the minimum criteria specified in this resolution, among others, and if said minimum criteria are satisfied, shall circulate the application to the Superintendent of Public Works or his /her designee (expected generally to include either or both of the City Watershed Coordinator and the City Environmental Engineer), who in turn shall: ■ add the application to an upcoming agenda of the Board of Public Works occurring not sooner than 30 days in the future, and ■ email or mail notice of the application to all members of the City's Common Council and to the Clerk of the Town or Village in which the contemplated conservation easement would be created; and, be it further RESOLVED, That the Director of Planning, Building, Zoning and Economic Development, the Superintendent of Public Works, and /or each of their designees make a recommendation to the Board of Public Works as to their recommended action on the application under consideration; and, be it further RESOLVED, That the Board of Public Works deliberate upon, and thereafter approve or deny, each application for funding of transaction costs of a conservation easement, and if approved specify the dollar amount, not to exceed $15,000 per application, authorized for use on the application - specific project to be drawn from the Council- budgeted funds available to this program at that time, abiding the following minimum criteria, all of which must be satisfied in support of any approved application: 1. The property owner(s) of the property impacted by the pending application is /are willing participant(s) in the project; 2. An outside funding match to City's contribution to the application- specific project is preferred, but not required; 3. Another party will be responsible for property management and stewardship of any conservation easement created under this program; 4. The project is located in the watershed of Six Mile Creek upstream of the current location of the sixty -foot dam, and the conservation of the project is deemed by the Board of Public Works, on the advice of relevant City staff, to be beneficial to long -term water quality for the City's water supply; And, be it further RESOLVED, That applications may be submitted seeking funding support of this program for fee -title purchases (rather than easements) in support of conservation of the City watershed, but that such applications shall, after being considered by the Board of Public Works as specified in this resolution, require a vote of Common Council before any approval of the application shall be effective. SIX MILE CREEK CORRIDOR PROTECTION PROJECT FINGER LAKES LAND TRUST The Finger Lakes Land Trust seeks an allocation of $40,000 from the City of Ithaca's Six Mile Creek Watershed Protection Fund to support the acquisition of approximately 125 acres of environmentally sensitive watershed lands located on Midline Road in the Town of Dryden. The proposed acquisition features more than 900 feet of frontage on Six Mile Creek and more than two miles of frontage on perennial tributaries to the creek. The tract also features 12 acres of wetlands that filter runoff as well as several springs that contribute clean water to the creek. Due to these attributes, this property plays an important role in helping to maintain the quality of Ithaca's drinking water supply. The proposed acquisition is also located within a growing network of conserved lands that includes the Land Trust's Roy H. Park Preserve, Cornell University's Old 600 Natural Area, Hammond Hill State Forest, and Yellow Barn State Forest. The site encompasses the entirety of county Unique Natural Area #118 — the Dryden - Slaterville Fir Tree Swamp as well as a portion of county Unique Natural Area #117 — the Slaterville Wildflower Preserve. It is also located within a "Natural Resource Focus Area" identified in Tompkins County's comprehensive plan. The Land Trust has negotiated an agreement to purchase 125 acres from the Petkov family for $250,000 — leaving them with 15 acres along with their single family home. This is less than the proposed acquisition's appraised value of $288,000. The Land Trust intends to retain the property as a nature preserve — to be managed in conjunction with its nearby Roy H. Park Preserve. A $300,000 fundraising campaign has been launched to cover the purchase price, associated transaction costs, and a contribution to the organization's Stewardship Fund to provide for long term management and monitoring. While it is anticipated that the majority of funds for the project will come from private individuals, the Land Trust is also seeking grants from the City of Ithaca and from Tompkins County's Capital Reserve Fund for Natural, Scenic and Recreational Resource Protection. Acquisition of this land will and its management as a nature preserve will provide the highest degree of protection for Six Mile Creek and the City of Ithaca's drinking water supply. Completion of this project will ensure that this pristine property will continue to provide clean water while filtering runoff and retaining storm water during times of high runoff. The purchase contract calls for a closing in mid -April. At this time, the Land Trust will need to provide half of the total purchase price. The second half will be due in December 2016. The Finger Lakes Land Trust is a non -profit conservation organization that works cooperatively with landowners and local communities to conserve those lands that are vital to the integrity of the region. Since it was established in 1989, the Land Trust has protected more than 18,000 acres of significant open space, including more than 1,000 acres within the Six Mile Creek Watershed. The organization today owns and manages 36 conservation areas that are open to the public and holds more than 100 conservation easements on land that remains in private ownership. Additional information may be found at www.fllt.o . Property of Marilyn and Theodore Petkov Portion of parcel #76. -1- 24.114, 126 acres 471 Midline Rd Town of Dryden, Tompkins County, NY April 2012 natural color aerial orthoimagery g Map prepared by Karen Edelstein, 0 500 1,000 Feet Finger Lakes Land Trust I I I I 1 15 December 2015 Property of Marilyn and Theodore Petkov Conservation context 471 Midline Rd Town of Dryden, Tompkins County, NY 0 0 1 2 Miles Map prepared by Karen Edelstein, 0 Finger Lakes Land Trust I I 15 December 2015 N 0 NJ N C Y a E 0 9A. Approval to Rename a Portion of Sisson Place to Northcross Road WHEREAS, in accordance with the City Code, Section 342 -2, "No person shall assign any name to any new street without first submitting the proposed name to the Board of Public Works for its approval," and WHEREAS, Cornell University has requested to rename a portion of Sisson Place within the City, as shown on the attached map, to Northcross Road, and WHEREAS, this renaming would make the extent of the existing north /south portion of Sisson Place south of Jessup Place congruent with the extension of said road north of Jessup Road, now, therefore be it RESOLVED, That the Board of Public Works approves the request of Cornell University to rename the abovementioned portion of Sisson Place to Northcross Road, and be it further RESOLVED, That this segment of Northcross Road shall be considered the 100 block of Northcross Road; the Village of Cayuga Heights has designated the segment north of Jessup Road as the 200 block of Northcross Road. Page 3 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850 -6590 DEPARTMENT OF PUBLIC WORKS Michael J. Thorne, P.E. Superintendent Telephone: 607/274 -6527 Fax: 607/274 -6587 MEMORANDUM TO: Board of Public Works FROM: Kathrin Servoss, Executive Assistant DATE: February 10, 2016 RE: Ithaca Commons Maintenance Guidelines In accordance with Ithaca City Code Chapter §157 -18, guidelines for cleaning and repairing the pavers on the Ithaca Commons have been established by Duane Ross, Working Supervisor for Commons Maintenance. Please review the attached list of appropriate treatments. City Code states that the Board of Public Works must approve the guidelines prior to distributing the guidelines to business and property owners. The following resolution is offered for the Board's consideration: WHEREAS, the Ithaca Commons was reconstructed in 2013 -15 using specialized materials and pavers with a substantial investment of $15 million, and WHEREAS, City Code Chapter 157 was rewritten to state that a document containing maintenance and snow removal guidelines be created by the Department of Public Works to ensure the Commons is kept clean and free from damage and updated as best practices change, and WHEREAS, City code requires the Board of Public Works to approve the guidelines and the document is made available to business and property owners through the Superintendent's office, and WHEREAS, the Board of Public Works has reviewed the list of Maintenance and Snow Removal Guidelines, now therefore be it RESOLVED, That the Board of Public Works hereby approves the Maintenance and Snow Removal Guidelines created on February 10, 2016, and directs staff to make the guidelines available to all appropriate business and property owners and other interested parties. "An Equal Opportunity Employer with a commitment to workforce diversification." Ithaca Commons �1 Maintenance and Snow Removal Guidelines The following treatments should be used to keep the Ithaca Commons Pedestrian Mall clean: Staihs 1. vii and grease Treatments Soak up excess oii with rags AS SOON AS POSSIBLE. Then cover Rust Stains with an oil absorbent material, like kitty litter. Leave on stain for 24- 48 hours, and then sweep dry. Another option would be to apply a Stains from foods, drinks, 100% pure citrus degreaser or Dawn dish soap directly to stain, and ketchup, mustard, etc._. then blot up with a rag and hose area down. Call Maintenance Clay Soils ASAP. 2. Chewing Gum Apply small amount of dry ice and then scrape off with a putty knife or apply 100% pure citrus degreaser, apply directly to gum marks and scrape off. 3. Paint Use rags to remove excess paint by blotting, do not wipe, it will spread the paint around. If the paint is a latex, water based, soak with hot water and scrub by using detergent with a stiff bristled brush. Rinse periodically, repeat as necessary. Oil, paint and sealer remover is a specialized cleaner that can be applied after oil -based _ paint has dried. Follow manufactures instructions. 4. Leaf and Wood Rot Apply household bleach and scrub with a stiff bristled brush. 5. Mortar .... ............. Try to remove immediately with a garden hose. If that is not possible, let it harden and remove with a scraper or putty knife. 16. 7. 8. 9. Tobacco Apply household bleach and scrub with a stiff bristled brush. Rust Stains Directly apply Rust Stain remover to the effected spots to lift these types of stains. Contact Hanover® for specific material. Stains from foods, drinks, Flush with water AS SOON AS POSSIBLE. Scrub with a stiff ketchup, mustard, etc._. bristled brush, rinse_ as necessary. Call Maintenance. Clay Soils _Repeat Scrap off the dry built -up material with putty knife, scrub and rinse 10. Tar 11. Tree Sap off with hot water. A detergent may be necessary to release the stain. Apply 100% pure citrus degreaser. Apply directly to stain, blot up with a rag and then hose area down. Apply 100% pure citrus degreaser. Apply directly to stain, blot up with a rag and then hose area down_ 12. Concrete dust from cutting Rinse immediately with water and/or use a cleaner designed for cleaning concrete pavers Please Note: If the stains are severe and cannot be removed, pavers can be replaced with new materials. Unlike other paving materials, concrete pavers will not have the extreme unsightly patch marks. 13. Snow Removal Sweep snow with a broom /brush first. For removal of snow only rubber or plastic tipped shovels or snow blowers may be used. NO STEAL EDGED SHOVELS MAY BE USED. Snow blowers should not contain chains on the tires, as they could damage the face of the pavers 14. De -Icing Rock salt should never be used on the Commons Surfacesl For ice melting, Magnesium Chloride may be used, but should be swept off of the surface once the ice is melted Approved Re: Rulloffs Bench Re: Rulloffs Bench Jonathan Greene Dongreene @gmail.com] Sent: Thursday, February 11, 2016 2:28 PM To: Aaron Lavine Cc: Michael Thorne; Board of Public Works; JoAnn Cornish Categories: BPW Thanks Ari! Let's discuss next meeting if that is ok .... https: / /mail.cityofithaca.org /owa/ ?ae= Item &t= IPM.Note &id= RgA... On Thu, Feb 11, 2016 at 2:27 PM, Aaron Lavine <ALavine6a cityofithaca .or g> wrote: Thanks Jon. On the liability point, I'll note that an encroachment agreement or license would require them to indemnify us for such claims. So I'd focus predominantly on policy /aesthetic goals in taking action here, without too much concern for liability. (Of course, if you feel there's a serious safety issue posed, that would be a relevant consideration...). Hope this helps. Ari Aaron (Ari) O. Lavine City Attorney, City of Ithaca 108 E. Green St. <x- apple- data - detectors: //5/0> Ithaca, NY 14850 <x - apple- data- detectors://5 /0> Tel: (607) 274 - 6504 <tel:(607) %20274 -6504> Fax: (607) 274 - 6507 <tel:(607) %20274 -6507> This e-mail contains information that may be privileged and confidential. If you are not the intended recipient, please delete this e-mail and notify us immediately by reply email, or at (607) 274 - 6504 <tel: (607) %20274- 6504 >. On Feb 11, 2016, at 2:10 PM, Jonathan Greene < ion; Greene ggmail.com <mailto :iongreene ,,gtnail.com>> wrote: Joanne what is your thought regarding the design aesthetic? My two cents - while I like the idea of using recycled materials for alternative uses, including furniture, I do worry this "design" implementation (if you want to call it that) seems rather haphazard. Wondering what happens if someone gets hurt by it (nail, piece of wood sticking out) - who is responsible? The value of implementing a design standard for something like this is that we can have a high level of confidence it is safe for the public. Maybe I am overstating the liability issue here however. On Thu, Feb 11, 2016 at 1:17 PM, Michael Thorne I of 3 2/18/2016 4:52 PM Re: Rulloffs Bench https:/ /mail.cityofithaca.org/owa/ ?ae= Item &t= IPM.Note &id= RgA... < MThome( i4cityofithaca. org< mailto :MThome(a-),cityofithaca.org>> wrote: Dear BPW members, Per discussion at our last meeting, I have asked Planning to weigh in on the benches in front of Ruloffs. See JoAnn's email below. Thanks Michael Thorne, P.E. Superintendent of Public Works City of Ithaca 108 E. Green Street Ithaca, NY 14850 607 - 274 - 6527 <tel:607 - 274 -6527> From: JoAnn Cornish Sent: Thursday, February 11, 2016 12:52 PM To: Michael Thorne Cc: Lisa Nicholas; Kathy Servoss Subject: Rulloffs Bench Mike, As per your request, I took a look at the bench in the City ROW on College Ave. in front of Rulloffs. I don't have any objections to the bench being in this location as long as the pedestrian walkway stays unobstructed and the bench remains in good repair. (From the photo it looks like it could use some repair work.) I like that it is a gathering place and adds to the vibrancy of the street. I do think the owners should be held to the same standards as others and secure the proper permission to be using the City ROW. Thanks for the opportunity to comment. 2 of 3 2/18/2016 4:52 PM Re: RullofFs Bench JoAnn JoAnn Cornish Director of Planning and Development City of Ithaca of 3 https:// mail. cityofithaca. org /owa/ ?ae= Item &t= IPM.Note &id= RgA... 2/18/2016 4:52 PM CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850 -6590 Graham Kerslick, Fourth Ward gkerslickna,cityofithaca.org Members of the Board of Public Works, Telephone: 607-273-4620 Fax: 607-274-6432 February 5, 2016 I am writing with comments related to an item on your agenda for Monday February 8th: • Request for an Encroachment Agreement from Rulloffs in Collegetown at 411 College Avenue. A request has been submitted for Rulloff's manager to install two benches on the sidewalk outside of the restaurant. I urge the Board not to agree to this proposed encroachment agreement based on the following considerations. Improving sidewalks and pedestrian safety is a high priority across the City. Such improvements are especially needed in Collegetown. Encroachment agreements should be granted only where there is clear public benefit and where there is sufficient remaining sidewalk to ensure pedestrian safety. Encroachment agreements for seasonal outdoor dining are reasonable, when consistent with public safety and the immediate surroundings. The proposed benches are semi- permanent, unsightly and poorly maintained (see photos on next page). They are inconsistent with public safety and the architectural surroundings. The bump -outs in Collegetown are vital for reducing overcrowding on the area's narrow sidewalks, particularly in the 400 block of College Ave. The proposed location is particularly unsuitable in this respect. Thank you for your attention to this issue. Sincerely, "An Equal Opportunity Employer with a commitment to workforce diversification." Recent photographs of the two benches in front of Ruloff s .. T M Recent photographs of the two benches in front of Ruloff s .. T 10 1 D15 CITY OF ITHACA 108 East Green Street — 3rd Floor Ithaca, New York 14850 -5690 DEPARTMENT OF PLANNING AND DEVELOPMENT JOANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT PHYLLISA A. DeSARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT Telephone: Planning & Development – 607 - 274 -6550 Community Development/IURA – 607 - 274 -6559 Email: dgrunder @cityofithaca.org Email: iura @cityofithaca.org Fax: 607 - 274 -6558 Fax: 607 - 274 -6558 Date: 2/17/16 To: Board of Public Works From: Bryan McCracken, Historic Preservation Planner Re.: Ithaca City Cemetery Wall The purpose of this memo is to outline the events that occurred prior to the Ithaca Landmarks Preservation Commission's (ILPQ approval of the attached resolution on January 26, 2016. While not officially designated under Section 228-4 of the Municipal Code, the Ithaca City Cemetery is viewed by the community and visitors as a significant historic resource. In the spring of 2015, planning staff was approached by Lynn Yost, PE, Assistant Civil Engineer, about the repair of a portion of the Ithaca City Cemetery wall and the three piers that flank the cemetery's entrance from University Ave. At that time, City staff discussed replacing in -kind a section of wall and one of the piers that were damaged by a vehicular accident, and repairing in -kind the other two piers. Once work began, community members contacted individual ILPC members, the Common Council Liaison to the ILPC, and the Historic Preservation Planner to discuss the newly installed stones. Of concern was the apparent difference in size, color, and texture of the new stones as compared to the original historic materials. The stark contrast between the new and old made the repaired/replaced elements standout as new construction and significantly altered the historic aesthetic quality of the historic resource. Based on the ILPC's strict definition, the repairs /replacements made to the wall and piers were not in -kind. The attached resolution is based on research conducted by ILPC members and staff, written statements received from community members, and comments made during the ILPC's regularly scheduled meetings on December 8', 2015 and January 26, 2016. The resolution suggests one approach to mitigating the visual impact of the repaired wall and piers, and proposes a stronger working relationship between the BPW and ILPC for future projects at the Ithaca City Cemetery. Please contact me with any comments or concerns about the resolution. ILPC Meeting — 01/26/2016 Resolution - RE RESOLUTION: Moved by K. Olson, seconded by S. Stein. WHEREAS, as set forth in Section 228 -2B of the Municipal Code, one of the purposes of the Ithaca Landmarks Preservation Commission is to safeguard the city's historic, aesthetic and cultural heritage as reflected in buildings, structures, landscape features, archeological sites, and districts, and WHEREAS, the City -owned Ithaca City Cemetery is not a locally or nationally designated historic resource, however, it is located adjacent to the locally- designated University Hill Historic District and given its age and cultural, historic, and aesthetic significance, is eligible for listing on the National Register of Historic Places and is an important local historic resource, and WHEREAS, the walls and three stone piers that form the entrance to the cemetery from University Avenue are estimated to have been constructed c. 1865 and are important character defining features of this historic resource, and WHEREAS, one of the piers and a section of curved wall were damaged in a vehicular accident in 2012, and WHEREAS, Ithaca Stone Setting was hired by the City to repair the damaged pier and section of wall with the understanding that the work would be in -kind, and WHEREAS, in -kind, according to The City of Ithaca Historic District and Landmark Design Guidelines, is defined as the replacement of an existing element with a new element of the same material, color, texture, and dimensions, and WHEREAS, during construction it was observed that the new stone blocks that comprise the repaired pier and section of wall did not have the same visual properties as the historic fabric, and WHEREAS, the original stones were hand - dressed with what appears to be an orthogonally bush - hammered field and chiseled margin, and the new stones are machine cut with a thermal finish. RESOLVED, that, the ILPC recommends that the new stone be dressed to replicate the appearance of the original when it was installed in c. 1865, and be it further RESOLVED, that the ILPC recommends the Board Public Works instruct the contractor to prepare a sample block with an orthogonally bush - hammered field and a 1" thermal- finished margin, which will approximate the appearance of the original stone, and be it further RESOLVED, that the ILPC requests to review and approve the sample prior to the application of this technique to the newly repaired piers and section of wall, excluding the caps coped portions of the piers, and be it further ILPC Meeting - 01/26/2016 Resolution - RE RESOLVED, that, the new stone should not be otherwise artificially distressed or stained to make it appear old, and be it further RESOLVED, the ILPC requests that all future projects, excluding routine maintenance, at the Ithaca City Cemetery, regardless of size, scale or urgency, be developed with guidance from the Secretary of the Interior's Standards for Rehabilitation and input from the City's Historic Preservation Planner and /or the ILPC. RECORD OF VOTE: Moved by: K. Olson Seconded by: S. Stein In Favor: K. Olson, S. Stein, S. Gibian, E. Finegan, D. Kramer, M. McGandy, J. Minner Against: 0 Abstain: 0 Absent: 0 Vacancies: 0