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HomeMy WebLinkAboutMN-HRC-2001-10-22 T � 1 HUMAN RESOURCES COMMITTEE Regular Meeting October 22, 2001 Members Present: Tracy Farrell, Paulette Manos, Patricia Vaughan, Edward Hershey Members Excused: Jana Taylor Ad Hoc Members Present: Schelley Michell-Nunn (HR Director), Mayor Cohen Staff Present: Julie Holcomb (City Clerk), Leslie Moskowitz (Mgr of Organizational Develop.), Dominick Cafferillo (Controller), Patricia Dunn (Asst City Attorney), Nancy Oltz (Mgr of Operations & Maint.) Chairperson Manos called the meeting to order at 7: 13 p.m. A. Agenda Review, Approval of Minutes &Announcements Chairperson Manos stated that the agenda was revised to include a possible Executive Session. The Committee reviewed the minutes from the September 2001 meeting. Alderperson Vaughan made a motion to approve minutes from the September 24, 2001 Human Resources Committee meeting. Seconded by Alderperson Farrell. Motion carried 4-0. B. Employee Comments and Response City Clerk Julie Holcomb stated that a Health and Safety Committee has been formed, which is comprised of members of Senior Staff. This Committee met with Lieutenant Beau Saul and Terry Garahan (Tompkins County Mental Health Representative) regarding how to deal with difficult people. This Committee is interested in creating a code of conduct that would be used by City employees. Any persons who exhibit behaviors that are listed in this would be subject to discipline. Ms. Holcomb stated that the Mayor's office would create a script to follow on how to deal with difficult people. This script will be used to develop employee training. C. Chairperson's Report. None. Human Resources Committee Meeting October 22,2001 Page 2 D. Sub-Committee Reports 1. City Administration Alderperson Hershey stated that the draft has been circulated to the Sub-Committee. After their review, the Sub-Committee will bring the revised draft to the November meeting of the Human Resources Committee. All members of Common Council and the media will be invited to November meeting. 2. Residency Requirement Chairperson Manos stated that there is no report. The Sub-Committee is still gathering information from the New York Conference of Mayors and clarification from the City Attorney's Office. E. Personnel Items 1. Youth Bureau a. Request to Add Administrative Assistant/FM to the Roster The Youth Bureau is requesting to amend the Personnel Roster by deleting one (1) Principal Account Clerk position and adding one (1)Administrative Assistant/FM position. After discussion, Alderperson Vaughan made a motion to approve the request. Seconded by Alderperson Hershey. Motion carried 4-0. 2. Department of Public Works—TCAT a. Request to Increase Starting Salary for Three (3) Vacant Part-Time Bus Driver Positions & to Change Status to Full-Time The Department of Public Works (TCAT) has three (3) vacant part-time permanent Bus Driver positions. Ms. Nancy Oltz stated that the starting wage for Bus Driver is $9.28/hour. Ms. Oltz is requesting to hire the three positions at $10.02/hour and to change the status of the Bus Driver positions from part-time permanent to full-time permanent. After discussion, the consensus of the Committee was to separate the requests. On the request for increasing the starting wage, Alderperson Hershey made a motion to approve the request to increase the starting salary for the three (3) vacant part-time permanent Bus Driver positions to $10.02/hour. Seconded by Alderperson Farrell. Motion carried 4-0. The Committee is requesting further information regarding the financial impact of changing the part-time Bus Drivers to full-time and that this request be taken before the TCAT Budget Committee. Human Resources Committee Meeting October 22,2001 Page 3 3. City Clerk a. Request to Amend Previous Acting Deputy City Clerk Resolution City Clerk Holcomb is requesting to give Administrative Secretary Sarah Myers a stipend in the amount of$500 to serve as Acting Deputy City Clerk until December 31, 2001. Ms. Holcomb would like this resolution to supersede the resolution adopted by Common Council at its September 5, 2001 meeting. After discussion, Alderperson Hershey made a motion to approve the request. Seconded by Alderperson Vaughan. Motion carried 4-0. F. Director's Report 1. Human Resources Director HR Director Michell-Nunn introduced Leslie Moskowitz to the Committee. Ms. Moskowitz is the Manager of Organizational Development and started work in the HR Department in September 2001. Ms. Michell-Nunn mentioned that the Employee Health and Safety Coordinator Andy Olmetti also started work in September 2001. G. Mayor's Report. None. H. New Business 1. Flexible Work Schedule Policy HR Director Michell-Nunn stated that the Policy Improvement Teams meets on a monthly basis to identify written and unwritten policies that need to be updated or documented. This proposed policy, The Flexible Work Schedule Policy, being one. Ms. Michell-Nunn is requesting that this policy be adopted by Council. After review and discussion, Alderperson Hershey made a motion to adopt the Flexible Work Schedule policy. Seconded by Alderperson Vaughan. Motion carried 4-0. 2. Managerial Holiday Benefit Assistant City Attorney Patricia Dunn explained that at a Senior Staff meeting the issue of managerial and Executive Unit staff not having the Friday after Thanksgiving as a paid holiday came up. Ms. Dunn shared many thoughts and reasons why this day should be a paid holiday for managerial employees and Executive Unit employees. Ms. Dunn, on behalf of the managerial employees, is requesting that the day after Thanksgiving be a paid holiday. After discussion, it is the consensus of the Committee that all members of senior staff and the Executive Association are to continue to use a benefit day if they do not work the day after Thanksgiving. Human Resources Committee Meeting October 22,2001 Page 4 3. Supplemental Military Leave HR Director Michell-Nunn stated that as a result of what happened on September 11, 2001, City employees are being called to active military duty. The Supplemental Military Leave will "pay the difference in pay between military and base City salary to such City employees in the Reserves or National Guard who are called to serve their country resulting from the September 11, 2001 terrorist attacks on the United States except in the event that military pay exceeds or equals City salary" and will "continue individual and family health insurance coverage...for those employees called to active military duty". The effective date of the leave will be from September 11, 2001 through September 10, 2002. After discussion Alderperson Hershey made a motion to adopt the Supplemental Military Leave. Seconded by Alderperson Farrell. Motion carried 4-0. 4. City of Ithaca's Retirement Incentive Program Controller Cafferillo distributed the Memo describing the City's 2001 Retirement Incentive Program and explained that the program although modeled after last year's state's program has less value than state and does not count toward the Final Average Salary. Mr. Cafferillo is requesting that the City adopt this program and to authorize that it be offered to the employees specified. After discussion, Alderperson Hershey made a motion to adopt the City of Ithaca's Retirement Incentive program. Seconded by Alderperson Farrell. Motion carried 4-0. Old Business. None. J. Adjournment With no further business, the meeting was adjourned at 9:06 p.m.