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HomeMy WebLinkAboutMN-HRC-2001-09-24 HUMAN RESOURCES COMMITTEE Regular Meeting September 24, 2001 Committee Members Present: Paulette Manos, Ed Hershey, Pat Vaughan, Tracy Farrell Committee Members Excused: Jana Taylor, Josh Glasstetter Ad-Hoc Members Present: Schelley Michell-Nunn (HR Director), Dominick Cafferillo (Controller) Staff Present: Marcia Lynch (Director of Development), Tom Deis (Fire Lieutenant), Denise Malone (Administrative Secretary) Chairperson Manos called the meeting to order at 7:04 pm. A. Agenda Review, Approval of Minutes &Announcements Chairperson Manos stated that the meeting would be adjourned or recessed at 8:30 p.m. to hold a grievance hearing. Chairperson Manos stated that Alderperson Taylor will be absent from the meeting and Alderperson Glasstetter has resigned from Common Council. The Committee reviewed the minutes from the June meeting. Alderperson Vaughan made a motion to approve the minutes from the June 25, 2001 meeting. Seconded by Alderperson Hershey. Motion carried 4-0. B. Employee Comments & Response On behalf of the Ithaca Fire Department (IFD), Director of Development Marcia Lynch and Fire Lieutenant Tom Deis are asking the City to authorize use, without charge, of the City's recreational facilities by IFD members and, as the City sees fit, all City employees, to enhance employees' wellness and fitness. The Fire Department has received a grant for nearly $35,000 from the Federal Emergency Management Agency (FEMA) to establish an Ithaca Fire Department wellness and fitness program. The purpose of the program is to get the members of the department in better physical condition. By doing so, this will benefit not only the individual member, but also the entire firefighting team, and most importantly, the civilians they protect. Human Resources Committee Meeting *c September 24, 2001 Page 2 Ms. Lynch stated that last year an ad hoc City employees wellness group, working with Human Resources Director Schelley Michell-Nunn, also advocated waiver of City recreational facility charges for employees. After discussion, the consensus of the Committee was to reconvene the Wellness Committee to look into this. C. Chairperson's Report 1. Administrative Support Group Chairperson Manos stated that she attended a meeting of the Administrative Support Group. The Administrative Support Staff is concerned with safety in the workplace. The Group suggested I.D. badges to identify employees, especially when the employee is in other City buildings. 2. Affirmative Action Advisory Committee Chairperson Manos stated that she attended a meeting of the Affirmative Action Advisory Committee (AAAC). The Committee discussed ways the City can move forward with the commitment toward workforce diversification and a forum at the Human Resources Committee for departments that are having problems in meeting this commitment. D. Sub-Committee Reports 1. City Administration Alderperson Hershey is drafting a report summarizing the research by David Perkins. The draft will go to the Human Resources Committee and Common Council. Mr. Hershey stated that due to the budgetary situation, he does not foresee anything happening before January 2003. 2. Residency Requirement Chairperson Manos distributed the revised Residency Requirement and stated that she asked City Attorney Schwab to take the concerns from the June 26th Human Resources Committee meeting and incorporate them into the Residency Requirement. Ms. Schwab states in her cover letter that"the Employee Residency Requirement was first adopted by Common Council in January 1996 and amended in March 1996 and April 1997. Prior to the adoption of the residency requirement by Common Council in 1996, it appears that the City relied, to the extent it was an issue, on the residency requirement that appear in New York State Public Officers Law, Article 2, Section 3." vie Human Resources Committee Meeting September 24, 2001 Page 3 The Committee discussed the revisions to the Residency Requirement. After discussion, Chairperson Manos suggested inviting City Attorney Schwab to the next Human Resources Committee meeting to discuss the revisions. E. Personnel Items 1. Executive Association —Salary Adjustment HR Director Schelley Michell-Nunn stated that a balance of$3,875 remains after salary adjustments were given to positions in the Executive Association. Ms. Michell-Nunn is requesting that the balance be used to further adjust the salary of the Director of Development to $42,164 and the salary of the Transit Service Supervisor to $39,641. After discussion, Alderperson Hershey made a motion to approve the request. Seconded by Alderperson Vaughan. Motion carried 4-0. F. Directors' Report 1. Human Resources Director a. CSEA Salary Compensation Study HR Director Michell-Nunn stated that New York State Department of Civil Service would conduct the classification study for the DPW Unit, the Administrative Unit and the Confidential employees. The NYS Civil Service Department met with department heads, union representatives and the Mayor to explain the process. Employees will complete questionnaires and be interviewed about their current job duties/responsibilities. A market analysis and internal equity will be done. A point factor plan will be created and, if needed, job descriptions will be revised. b. Human Resources Department HR Director Michell-Nunn stated that two new employees have been hired in the Human Resources Department, the Health and Safety Coordinator and the Manager of Organizational Development. c. Work Environment Task Force HR Director Michell-Nunn stated that the three (3) Improvement Teams that are currently active are Communications Improvement Team, Policy Improvement Team and Education & Development Improvement Team. These teams have been brainstorming and identifying barriers. G. Mayor's Report. None. ^ _ Human Resources Committee Meeting September 24, 2001 Page 4 H. New Business 1. Vision, Mission, Values The Committee reviewed the resolution submitted by Senior Staff requesting to adopt a City-Wide Vision, Mission and Values Statement for the workforce. After discussion, Alderperson Farrell made a motion to amend the "Vision" section of the statement to read, "...A great place to live, learn, work, play, create and dream". The motion failed due to lack of a second. After further discussion, Alderperson Farrell made a motion to adopt the City-Wide Vision, Mission and Values Statement as written. Seconded by Alderperson Vaughan. Motion carried 4-0. The Committee thanked Senior Staff for putting together the Vision, Mission and Values statement. I. Old Business. None. J. Adjournment On a motion by Alderperson Farrell, the meeting was adjourned at 8:08 p.m.