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HomeMy WebLinkAboutMN-HRC-2001-05-23 r : HUMAN RESOURCES COMMITTEE Regular Meeting May 23, 2001 Committee Memebers Present: Paulette Manos, Ed Hershey, Pat Vaughan, Josh Glasstetter, Tracy Farrell Committee Members Excused: Jana Taylor AD-Hoc Members Present: Schelley Michell-Nunn (HR Director), Dominick Cafferillo (Controller) Staff Present: Brian Wilbur (Fire Chief), Rick Basile (Police Chief), Bill Gray (Supt of Public Works), Thys Van Cort (Director of Planning & Development), Allen Green (Acting Deputy YB Director), Alice Green (Acting YB Director), Julie Holcomb (City Clerk), Doug McDonald (Director of Economic Development), Phyllis Radke (Acting Building Commissioner), Denise Malone (Administrative Secretary) Chairperson Manos called the meeting to order at 7:11 p.m. A. Agenda Review, Approval of Minutes & Announcements The Committee reviewed the minutes from the April 23, 2001 meeting. Alderperson Vaughan made a motion to approve the minutes. Seconded by Alderperson Hershey. Motion carried 5-0. B. Employee Comments & Response The department heads (Thys Van Cort, Brian Wilbur, Julie Holcomb, Alice Green, Phyllis Radke, Rick Basile, Bill Gray, Allen Green) expressed their concerns about the Residency Requirement and would like an opportunity to discuss their concerns further with Common Council. C. Chairperson's Report Alderperson Manos reported that staff has expressed concern about the City's lack of communicating information to City employees. Alderperson Manos stated that City Hall employees were not notified in advance of the artwork that was hung outside the building causing disruption and frustration to these employees. r Human Resources Committee Meeting May 23, 2001 Page 2 D. Sub-Committee Reports 1. City Administration Alderperson Hershey stated that the study has been conducted and a report will be given to the Sub-Committee in June, with a recommendation to the Human Resources Committee in July. 2. Residency Requirement Alderperson Glasstetter distributed copies of the revised draft of the Residency Requirement policy. The Committee reviewed the changes. After discussion and in light of the concerns expressed by Senior Staff, the consensus of the Committee was that Common Council members would meet with Senior Staff at their June 8th meeting to discuss further the Residency Requirement. 3. E-mail Policy Alderperson Vaughan stated that the Sub-Committee has reviewed many policies and is now drafting an e-mail policy. The policy would include language regarding personal e-mail on City computers, Common Council members being encouraged to use City e-mail for City business and the Freedom of Information Law (F.O.I.L.) E. Personnel Items 1. City Clerk's Office a. Request to Increase Hours for Administrative Secretary Position The Clerk's Office is requesting to amend the Personnel Roster by increasing the hours of the Administrative Secretary Position from 35 hours/week to 40 hours/week. After discussion, Alderperson Vaughan made a motion to approve the request. Seconded by Alderperson Hershey. Motion carried 5-0. F. Directors' Reports 1. Human Resources Department a. Manager of Organizational Development Ms. Michell-Nunn reported that interviews start next week for the position of Manager of Organizational Development. • ' r Human Resources Committee Meeting May 23, 2001 Page 3 G. Mayor's Report. None. H. New Business 1. Workplace Improvement Program HR Director Michell-Nunn stated that four (4) teams would be established to focus on the four categories identified in the recommendations. The four teams are 1. Communications Implementation Team 2. Policy Implementation Team 3. Employee Development Implementation Team 4. Employee Feedback Implementation Team Ms. Michell-Nunn stated that informaiton has been sent out to employees updating them on the status of the Work Environment Task Force recommendations and asking for volunteers to participate on the Implementation Teams. Ms. Michell-Nunn stated that the Work Environment Task Force is scheduled to meet with a group of people from Holland to talk about the process. Ms. Michell-Nunn invited the Human Resources Committee members to participate in the Workplace Improvement Program. 2. IURA - Health Insurance Request IURA Executive Director is requesting that the City of Ithaca consider IURA employee health care coverage under the City's health care plan. After discussion, Alderperson Hershey made a motion not to approve the request at this time. Seconded by Alderperson Vaughan. Motion carried 5-0. 3. Spousal Benefit Request HR Director Michell-Nunn stated that an Executive Association employee passed away after fourteen years of dedicated and exemplary service to the City of Ithaca. The surviving spouse does not need health care coverage under the terms of the Executive Association contract and is requesting that the unused sick leave be paid in cash. After discussion, Alderperson Hershey made a motion to authorize the payment of the unused sick leave to be paid in cash to the spouse as a one- time payment in lieu of payment for health care coverage. Seconded by Alderperson Farrell. Motion carried 5-0. Old Business. None. Human Resources Committee Meeting May 23, 2001 Page 4 J. Adjournment On a motion by Alderperson Glasstetter, the meeting was adjourned at 9:00 p.m.