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HomeMy WebLinkAboutMN-HRC-2000-03-27 HUMAN RESOURCES COMMITTEE Regular Meeting March 27, 2000 Members Present: Paulette Manos, Joan Spielholz, Ed Hershey, Josh Glasstetter(arrived at 7:20 pm), Pat Vaughan (arrived at 8:30 pm) Members Excused: Pat Vaughan Ad-Hoc Members Present: Schelley Michell-Nunn (HR Director), Alan J. Cohen (Mayor) Staff Present: Dominick Cafferillo (Controller), Bill Gray (Supt of Public Works), Rick Ferrel (Asst Supt—S&F), Brian Wilbur (Fire Chief), Larry Fabbroni (Asst Supt—W&S), Sam Cohen (Youth Bureau Director), Phyllis Radke (Acting Building Commissioner), Patricia Dunn (Asst City Attorney), Khandikile Sokoni (Associate Attorney), Denise Malone (Administrative Secretary) Chairperson Manos called the meeting to order at 7:11 pm. A. Agenda Review, Approval of Minutes &Announcements Chairperson Paulette Manos stated that one item has been added to the Personnel Items and three ti items have been added to the Executive Session, one being contract negotiation update. ' Chairperson Manos stated that item K-1 will be presented next month. The Committee reviewed the minutes from the February meeting. Ms. Spielholz asked to correct the spelling of her last name. After discussion, Mr. Hershey made a motion to approve the minutes from the February 28, 2000 meeting with the noted correction. Seconded by Ms. Spielholz. Motioned carried 3-0. B. Employee Comments & Response. None. C. Chairperson's Report Chairperson Manos reported that she has attended union negotiation sessions as an observer. At 7:20 pm, Alderperson Josh Glasstetter arrived. D. Sub-Committee Reports 1. Managerial Compensation— Resolution Human Resources Director Michell-Nunn distributed material regarding the management compensation study. After the Committee reviewed the material, Ms. Michell-Nunn stated that she is recommending that the Committee adopt the management salary compensation Human Resources Committee Meeting March 27, 2000 '" Page 2 structure, authorize a salary increase retroactive to July 1, 1999 for the Deputy Director of GIAC and authorize salary increases for those positions below the minimum salary for their range, effective immediately. The Committee discussed the recommendations. During the discussion, Mayor Cohen had concerns that he asked be addressed in Executive Session. Mayor Cohen made a motion to go into Executive Session. Seconded by Joan Spielholz. Motioned carried 4-0. After Executive Session, Chairperson Manos reported that the issues were examined and determined not to be Executive Session items. The Committee discussed the requests for managerial increases submitted prior to the compensation study. Ms. Michell-Nunn stated that the requests were to compensate for changes in job responsibilities and salary inequities, which were addressed in the compensation study. Ms. Michell-Nunn stated that since these requests were made to the Sub-Committee that the Sub-Committee should review and respond to these requests. The Committee discussed the process for future managerial increase requests and suggested including an additional whereas in the resolution that addresses this process. After further discussion, the Committee directed Chairperson Manos and Human Resources Director Michell-Nunn to revise the language in the resolution to state that the managerial increase requests were held in abeyance pending result of the compensation study. The Committee also directed the Mayor and the HR Director to include in the resolution the exact dollar amount and the accounts to be charged. Ed Hershey made a motion to approve the resolution with the amendments. Seconded by Joan Spielholz. Motion carried 4-0. 2. Sexual Harassment Policy— Proposed Ordinance A proposed Sexual Harassment Ordinance was distributed at the meeting. Assistant City Attorney Patricia Dunn reviewed the draft with the Committee. After the Committee discussed the Ordinance and any associated training, Joan Spielholz made a motion to approve the Sexual Harassment Ordinance. Seconded by Josh Glasstetter. Motioned carried 4-0. At 8:30 pm, Alderperson Pat Vaughan arrived. E. Executive Session Ed Hershey made a motion to go into Executive Session. Seconded by Joan Spielholz. Motion carried 5-0. The Committee took the following actions: After discussion, Pat Vaughan made a motion to approve three DPW salary increase requests. Seconded by Joan Spielholz. Motion carried 5-0. Human Resources Committee Meeting March 27, 2000 Page 3 F. Personnel Items 1. DPW(4) The Committee reviewed the following requests from the Department of Public Works: a. Request to upgrade the Principal Account Clerk position in the Water& Sewer Division to Administrative Assistant/Financial Management; b. Request to change hours of the Principal Account Clerk position in the Streets & Facilities Division from 40 hours/week to 35 hours/week; c. Request to change hours of the Assistant Civil Engineer position in the Superintendent's Office from 40 hours/week to 35 hours/week until December 31, 2000 or some earlier date convenient to both the department and the incumbent; d. Request to hire above the minimum salary for Automotive Mechanic Helper in the Streets & Facilities Division. After discussion, Ed Hershey made a motion to approve the above requests. Seconded by Joan Spielholz. Motion carried 5-0. 2. Youth Bureau (1) The Youth Bureau is requesting to amend their roster by upgrading the Senior Account Clerk Typist position to Principal Account Clerk. After discussion, Joan Spielholz made a motion to approve the upgrade of the Principal Account Clerk from Senior Account Clerk Typist. Seconded by Pat Vaughan. Motion carried 5-0. 3. Building Department (1) Acting Building Commissioner Phyllis Radke is requesting $9,000 be placed in the department's overtime account to pay the Senior Plan Examiner for anticipated overtime. The Committee Chair stated that this item has been added to the next Budget &Administration Committee meeting agenda. The Building Department is requesting to amend their roster by upgrading the Code Enforcement Officer position to Housing Inspector and to appoint Ramon Escobedo to the position of Housing Inspector. After discussion, Pat Vaughan made a motion to approve the upgrade of the Housing Inspector position from Code Enforcement Officer and to appoint Ramon Escobedo as Housing Inspector. Seconded by Ed Hershey. Motion carried 5-0. G. Work Environment Task Force— Report Human Resources Director Michell-Nunn reported that several Data Analysis Sessions have been held. These sessions help employees see and understand different ways to read the data. Ms. Michell-Nunn stated that the next step would be for the WETF to define an issue statement and to bring together employees to look further into the data and make recommendations. Human Resources Committee Meeting March 27, 2000 Page 4 H. Directors' Report Human Resources Director Michell-Nunn reported that the Affirmative Action Advisory Committee has been working diligently to develop goals and objectives. The Affirmative Action Advisory Committee will report regularly to the Human Resources Committee on current projects/concerns. Ms. Michell- Nunn reported that the Affirmative Action Advisory Committee would like to have a liaison from the Human Resources Committee. I. Mayor's Report. None. J. Old Business. None. K. New Business 1. HR Department—Work Plan This item will be presented at next month's meeting. L. Adjournment With no further business, the meeting was adjourned at 10:30 pm.