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HomeMy WebLinkAboutMN-HRC-2000-01-24 HUMAN RESOURCES COMMITTEE Regular Meeting January 24, 2000 Members Present: Paulette Manos, Pat Vaughan, Joan Spielholz, Ed Hershey, Josh Glasstetter Staff Present: Dominick Cafferillo (Controller), Margaret McCarthy (City Prosecutor), Phyllis Radke (Acting Building Commissioner), Schelley Michell-Nunn, Denise Malone Others Present: Dan Higgins (WHCU) Chairperson Manos called the meeting to order at 7:03 pm. A. Agenda Review&Approval of Minutes Pat Vaughan made a motion to approve the minutes from the December 20, 1999 meeting. Seconded by Joan Spielholz. Motioned carried 3-0. Paulette welcomed the new members Ed Hershey and Josh Glasstetter to the Committee. Chair Manos made changes to the agenda by adding three personnel items to section E and removing the DPW personnel item from Section D. She stated that the Management Compensation Study presentation would be postponed until next month. The Committee went into Executive Session and decided to schedule future Executive Sessions at the beginning of meetings. B. Employee Comments & Response. None. C. Chairperson's Report. The Chair decided the new format of this Committee. Ms. Manos stated that any items dealing with employees or that were previously considered by the Position Review Committee, the Affirmative Action Advisory Committee or the Budget and Administration Committee are now being heard at the Human Resources Committee. She also announced that Executive Session would be held at the beginning of the meeting (7:00 pm). D. Executive Session. Joan Spielholz made a motion to go into Executive Session. Seconded by Pat Vaughan. Motion carried 5-0. After Executive Session Ms. Manos reported that the Committee was updated on the negotiations but no action was taken. Human Resources Committee Meeting January 24, 2000 Page 2 E. Sub-Committee Reports 1. Managerial Compensation HR Director Schelley Michell-Nunn reported that the consultant's presentation to the HR Committee would be postponed until next month. The consultant met with Senior Staff to review the process, the point factor plan and the appeals process. All Senior Staff received their results of the study. The next step in the process is for Senior Staff to review their information and direct any concerns to the consultant. 2. Sexual Harassment Policy Joan Spielholz reported the Sexual Harassment Sub-Committee has met. Ms. Michell-Nunn will distribute information to all the HR Committee members to review prior to the next meeting. Any comments should be directed to Ms. Spielholz or Ms. Michell-Nunn. 3. Personnel Item (Building Department) Phyllis Radke asked the Committee for permission to hire a temporary Code Enforcement Officer for a period of three months. The Civil Service Commission at their January 2000 meeting has classified this position. The Committee discussed the request. Dominick Cafferillo stated that if this is a temporary position and funds are available that all that needs to be done is to transfer funds. 4. Personnel Item (Prosecutor's Office) After discussion, Joan Speilholz made a motion to amend the current resolution to change the name of the employee and to extend the end date of the resolution. Seconded by Ed Hershey. Motion carried 5-0. 5. Personnel item (Environmental Analyst) The Committee discussed the resolution to assign a Bargaining Unit and salary grade for the Environmental Analyst. Ed Hershey made a motion that the Environmental Analyst position be assigned to the bargaining unit and salary grade as mentioned. Seconded by Josh Glasstetter. Motion carried 5-0. F. Work Environment Task Force Ms. Michell-Nunn reported that the data has been collected and that there was a 65% completion rate. The WETF has reviewed the data with Bob Rich and Jane Maestro-Scherer. There is a lot of information and different ways to look at it. The next step in the process is for the consultants to meet with different interest groups (ie women, people of color, supervisors, etc.) after which recommendations will be presented to the HR Committee. Human Resources Committee Meeting January 24, 2000 Page 3 G. Directors' Report Ms. Manos explained that this section would be for departments connected to Committees to make their report. She asked HR Director Michell-Nunn and Controller Cafferillo if they had anything to report. Ms. Michell-Nunn distributed information regarding the Instant Recognition Award that was implemented in October 1999. She explained the award system. The Committee discussed the report. H. Mayor's Report. None. I. Old Business 1. Elected Officials Diversity Training= "Best Practices" - Discussion Ms. Michell-Nunn distributed a summary of the flipchart notes that listed the "Best Practices". The Committee was asked to read and be prepared to have an in depth discussion at the next meeting. Ms. Michell-Nunn stated that a committee "The Diversity Consortium" was formed out of the Elected Officials Diversity Training Group. The Diversity Consortium has met on a regular basis to identify and prioritize issues. J. New Business 1. The Public HR Management Conference & Expo Ms. Michell-Nunn stated that the HR Conference would be in March. If anyone is interested in attending, please let her know before February 1st. 2. Position Review Committee The Committee discussed the history and purpose of the Position Review Committee. After discussion, Ed Hershey made a motion that the HR Committee Chair asks the Controller and the Human Resources Director to write an alternate resolution to dissolve this committee. Seconded by Joan Spielholz. Motion carried 5-0. 3. City Attorney's Position The Committee discussed whether or not the City Attorney's position should be full-time or part-time. After discussion, Ed Hershey made a motion to recommend that the City Attorney position be full-time and the salary be held in abeyance until the Management Compensation Study is complete and accepted by Common Council. Seconded by Pat Vaughan. Motion carried 5-0. .. .. .r un� rAMR Human Resources Committee Meeting January 24, 2000 Page 4 4. Census 2000 Ms. Spielholz mentioned that there has been a Census 2000 Committee formed. This Committee (including representatives from the County, the City and other local agencies) will help disseminate information. K. Adjournment With no further business, the meeting was adjourned at 9:13 pm. 301i10 S.yi21313