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HomeMy WebLinkAboutMN-HRC-1999-10-25 HUMAN RESOURCES COMMITTEE Regular Meeting October 25, 1999 Members Present: Paulette Manos, Pat Vaughan, Tracy Farrell, Sara Shenk, Joan Spielholz Staff Present: Schelley Michell-Nunn, Denise Malone Others Present: Dan Higgins (WHCU) Paulette Manos called the meeting to order at 7:03 pm. A. Agenda Review &Approval of Minutes Pat Vaughan asked that a correction be made in the HR Committee meeting minutes for August 1999. Pat Vaughan made a motion that the minutes be approved with the noted change. Seconded by Joan Spielholz. Ayes. 1 (Manos, Farrell, Spielholz, Vaughan) Nays. 0 Abstentions. 1 (Shenk) B. Employee Comments. None. C. Committee Members Response to Employee Comments. None. D. Chairperson's Report. None. E. Sub-Committee Reports 1. Managerial Compensation The two-hour compensation workshops started Monday (October 18) with Mary Hall. The last workshop is scheduled for Friday morning (October 29). Schelley has received positive feedback from Mary Hall regarding these meetings. When the workshops are completed, Mary Hall will compare with other agencies the managerial salaries and job titles/descriptions, put her findings into a report and give the report to the Human Resources Department. The Sub-Committee will meet with Mary Hall regarding the report. 2. Sexual Harassment Policy The Sub-Committee has met numerous times. The makeup of the Committee is larger than expected. Joan chairs the meeting. The members are gathering and reviewing policies from other agencies. They will review for clarity, the definition, the statement on harassment, and the process to follow. The results of their review will be given to Schelley and the HR Committee. After the policy is implemented, the workforce needs to be educated. The educational piece to this policy may not be available for next meeting. F. Work Environment Task Force Report The Employee Survey is ready and will be given to employees to complete between November 3111 and 15th. Times have been scheduled for each of the worksites. Flyers will be distributed in all departments informing them of the survey dates and times. The consultants will be at most of the worksites. The last meeting of the Survey Design team will be October 28th. Schelley is hopeful that the Survey Design Team members will participate at one of these locations. G. Human Resources Director's Report. None. H. Mayor's Report. None. I. Old Business 1. 1999 Picnic Update The picnic was a success. The Committee discussed the events of the day. One of the new events, Employee Display, was greatly received. Any comments should be sent to Julie Holcomb or Pat Vaughan. 2. Red Cross Disaster Leave Proposal Update Pat stated that she was unable to find any government agency with a disaster relief policy. The City has a defacto policy used only by Mike Thomas. The Committee had a lengthy discussion about how having a disaster relief policy would affect the employees (What can a person do? Would they be working out of title?, etc.) Some managerial employees will be attending emergency training at the end of November. This training maybe of some help. The Fire Department has had some experience with this. Pat will talk to Fire Chief Wilbur on what they did. 3. Information Services Department A tentative budget and job description has been established. The Information Services Planning Committee would like to hire the Director of Information Services by February 2000. The HR Committee discussed the composition and the responsibilities of this department. 4. Diversity Training (Elected Officials) Schelley passed out information and updated the Committee on the Elected Officials Diversity training. J. New Business 1. Policies Paulette would like this Committee to take a look at and update all of the City's policies (i.e. residency requirement, grievance procedure, snow policy, drug & alcohol, personnel manual, etc.) She also suggested developing a list of policies that should be on our books and review them one-by-one. She asked that each member return with a list of policies to consider. 2. Wellness Program Schelley mentioned that there has been numerous discussions and interest in a Wellness Program. Schelley will be meeting with a group of employee regarding this topic. The Committee discussed the previous Wellness Program. Schelley will keep the Committee updated. K. Adjournment Joan will chair the next HR Committee meeting. With no further business, the meeting was adjourned at 8:30 pm. JULI HOLCOMB City Clerk