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Home My WebLink AboutMN-CSC-2005-04-06 • CIVIL SERVICE COMMISSION Regular Meeting April 6, 2005 Commissioners Present: Commissioner Richardson Commissioner Eastman Commissioners Absent: Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Richardson called the meeting to order at 10:48 am. APPROVAL OF MINUTES Commissioner Eastman made a motion to approve the minutes of the February 23, 2005 meeting. Seconded by Commissioner Richardson. Motion carried 2-0. NEW BUSINESS Request to Amend Firefighter Job Description The Commission reviewed and discussed a request from Fire Chief Brian Wilbur to remove the special requirement for a Class B Commercial Drivers License from the Firefighter job description. The requirement is not mandated by statute, and the City and Firefighters Union mutually requested that the requirement be removed. Commissioner Richardson made a motion to amend the Firefighter job description by eliminating the special requirement of a Class B CDL. Seconded by Commissioner Eastman. Motion carried 2-0. Request to Amend Ithaca Housing Authority Job Descriptions The Commission reviewed and discussed a request from Ithaca Housing Authority Executive Director Brenda Westfall to add a drivers license requirement to the following IHA positions: Building Maintenance Mechanic, Confidential Secretary to the Executive Director, Data Entry Specialist, Executive Director - Ithaca Housing Authority, Public Housing Manager, Receptionist, Senior Account Clerk, Senior Account Clerk-Typist, Tenant Relations Assistant. After discussion, Commissioner Richardson made a motion to add a NYS Class D drivers license requirement to the following positions with responsibilities that include field work: Building Maintenance Mechanic, Executive Director - Ithaca Housing Authority, Public Housing Manager, and Tenant Relations Assistant, and to deny the request to add a NYS Class D drivers license requirement to the following positions that are primarily office positions: Confidential Secretary to the Executive Director, Data Entry Specialist, Receptionist, Senior Account Clerk, and Senior Account Clerk-Typist. Seconded by Commissioner Eastman. Motion carried 2-0. Civil Service Commission April 6, 2005 Page 2 Resolution For Adoption of CSEA and Confidential Classification Plan Commissioner Richardson made the following motion: WHEREAS, a survey of CSEA and Confidential positions in the classified service of the City of Ithaca was conducted and a classification plan for those positions was prepared on the basis of such survey; NOW, THEREFORE, BE IT RESOLVED, that the classification plan attached hereto, including class specifications and allocation lists containing the names of present incumbents, the present class titles, the present jurisdictional assignments, the proposed class titles, and the proposed jurisdictional assignments, be and the same hereby is approved, and that the proposed class titles and the proposed jurisdictional assignments contained in the allocation lists be and the same hereby are adopted. (The classification plan is available in the City of Ithaca Department of Human Resources/Civil Service.) Seconded by Commissioner Eastman. Motion carried 2-0. Resolution B: Resolution Confirming the Continuation of Or Vesting of Status of Employees Appointed In Accordance With Civil Service Law and Rules Commissioner Richardson made the following motion: WHEREAS, the City of Ithaca Civil Service Commission has, by resolution duly adopted on April 6, 2005, approved a classification plan for CSEA and Confidential positions in the classified service of the City of Ithaca following a survey of positions, and WHEREAS, the titles and jurisdictional classification of certain positions have been changed by such classification survey and by appropriate Commission action, and WHEREAS, the titles of certain positions have not been changed, and WHEREAS, the employees in the foregoing categories have already qualified for their positions in accordance with the provisions of the Civil Service Law; NOW, THEREFORE, BE IT RESOLVED, that the following named incumbents are either vested with or continued under their civil service status in the titles and jurisdictional classification which are in each case indicated and that they be granted, or as the case may be, that they retain all the rights and privileges of the title and jurisdictional classification to which their positions are allocated. (The spreadsheet containing the list of the incumbents is available in the City of Ithaca Department of Human Resources/Civil Service.) Seconded by Commissioner Eastman. Motion Civil Service Commission April 6, 2005 Page 3 carried 2-0. Resolution C: Resolution Indicating Employees Entitled To Provisional or Other Non- Permanent Status Only Commissioner Richardson made the following motion: WHEREAS, the City of Ithaca Civil Service Commission has, by resolution duly adopted on April 6, 2005, approved a classification plan for CSEA and Confidential positions in the classified service of the City of Ithaca following a survey of positions, and WHEREAS, the titles and/or jurisdictional classification of certain positions have been changed by such classification plan, and WHEREAS, incumbents of certain positions have not been permanently appointed to and employed in their position in accordance with Civil Service Law and Rules; and WHEREAS, incumbents of other positions while properly qualified for their former titles, are not qualified for their new titles because different or higher skills are required; NOW, THEREFORE, BE IT RESOLVED, that the records of the City of Ithaca Civil Service Commission be made to show the following named incumbents as having provisional or other non-permanent status only pending the conduct of appropriate competitive or non- competitive examinations for such titles. (The spreadsheet containing the list of the incumbents is available in the City of Ithaca Department of Human Resources/Civil Service.) Seconded by Commissioner Eastman. Motion carried 2-0. Authorization to Direct Public Hearing Commissioner Richardson made a motion to direct a public hearing for Wednesday, May 4, 2005 at 10:30 am for the purpose of amending the appendices of the Civil Service Rules by adding the newly adopted titles from the Classification Study. Seconded by Commissioner Eastman. Motion carried 2-0. New Position Duties Statement: Ithaca City School District - Typist The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District for a new position at Beverly J. Martin Elementary School. Commissioner Richardson made a motion to classify the position as Typist. Seconded by Commissioner Eastman. Motion carried 2-0. Civil Service Commission April 6, 2005 Page 4 Request to Revise Director of School Facilities and Operations III Job Description The Commission reviewed and discussed a request from the Ithaca City School District to amend the Director of School Facilities and Operations III job description by updating the Distinguishing Features of the Class and Typical Work Activities sections, and amending the Minimum Qualifications to read as follows: MINIMUM QUALIFICATIONS: A. Graduation from a NYS registered or regionally accredited college or university with a Bachelor's Degree in Civil Engineering or a related field with similar course curriculum and two (2) years of full-time paid experience, or its part-time paid equivalent, in the design or inspection, construction or renovation, maintenance or repair, or daily operation of buildings and grounds, at least one (1) year of which must have been in a supervisory or administrative capacity overseeing a staff of at least thirty (30); or B. Graduation from a NYS registered or regionally accredited college with an Associate's Degree in Construction Technology, Engineering Science or a related field with similar course curriculum and four (4) years of full-time paid experience, or its part-time paid equivalent, in the design or inspection, construction or renovation, maintenance or repair, or daily operation of buildings and grounds, at least two (2) years of which must have been in a supervisory or administrative capacity overseeing a staff of at least thirty (30); or C. Graduation from high school or possession of a high school equivalency diploma and six (6) years of full-time paid experience, or its part-time paid equivalent, in the design or inspection, construction or renovation, maintenance or repair, or daily operation of buildings and grounds,at least two (2)years of which must have been in a supervisory or administrative capacity overseeing a staff of at least thirty (30); or D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above. Commissioner Richardson made a motion to approve the requested changes to the Director of School Facilities and Operations III job description. Seconded by Commissioner Eastman. Motion carried 2-0. Request to Accept Late Application The Commission reviewed and discussed a request from a candidate for Fire Lieutenant Exam Civil Service Commission April 6, 2005 Page 5 No. 77-549 to accept his late application. Commissioner Richardson made a motion to deny the request. Seconded by Commissioner Eastman. Motion carried 2-0. EXECUTIVE SESSION Commissioner Richardson made a motion to enter into executive session to discuss civil service examination matters. Seconded by Commissioner Eastman. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Richardson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Eastman. Motion carried 2-0. Deputy Police Chief #62-571 Fire Lieutenant #77-549 Wastewater Treatment Plant Operator Trainee #18-535 Establishment of Eligible Lists Commissioner Richardson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Eastman. Motion carried 2-0. Administrative Secretary #68-365 (2 years) Tenant Relations Coordinator #66-911 (1 year) Wastewater Treatment Plant Operator Trainee #18-535 (1 year) Water Meter Technician #69-118 (2 years) Water Meter Technician #77-179 (1 year) Addition of Names to Continuous Recruitment Eligibility Lists Commissioner Richardson made a motion to add the names listed below to the continuous recruitment eligible lists indicated for a one year period. Seconded by Commissioner Eastman. Motion carried 2-0. Account Clerk #25-000a Lazar, Gloria 75 Civil Service Commission April 6, 2005 Page 6 Clerk #15-000a Barrett, Alison 100 Cutler, Laurence 90 Fegely, Stuart 90 O'Keeffe, Rosemarie 90 Pompa, Tammy 80 Custodian #10-000 Peter, George 90 Hurd, Barbara 70 Rockett, Dewneil 70 Custodian #11-000 Holcomb, John 80 Data Entry Specialist #18-000 Fegely, Stuart 85 Library Clerk #35-000 Moss, Lillian 100 Payroll Clerk #25-000d Lazar, Gloria 75 School Secretary #55-000a Fleisher, Linda 80 Marie, Jill 80 Hayward, Pamela 75 Senior Typist #55-000b Fleisher, Linda 80 Hayward, Pamela 75 Civil Service Commission April 6, 2005 Page 7 Marie, Jill 80 Typist #15-0006 Barrett, Alison 100 Cutler, Laurence 90 Fegely, Stuart 90 O'Keeffe, Rosemarie 90 Approval of Personnel Transactions Commissioner Richardson made a motion to approve the Personnel Transactions listed below. Seconded by Commissioner Eastman. Motion carried 2-0. PERMANENT APPOINTMENTS Name Title Dept Date Bargar, Molly Youth Development Program Leader YB 03/04/05 Dorsey, Charles Recreation Specialist (Special YB 02/23/05 Populations) Foley, Kathryn Youth Program Coordinator YB 02/23/05 Gibson, Joseph Youth Program Coordinator YB 03/10/05 Hyde, Corinne Recreation Assistant GIAC 02/28/05 Milligan, Lawrence Truck Driver DPW 01/01/05 Nicholson, Megan-mack Youth Development Program Leader YB 03/04/05 O'Halloran, Michael Firefighter FIRE 02/24/05 Potter, William Sanitation Worker DPW 02/28/05 Snyder, James Maintenance Worker DPW 02/28/05 Soule, Leonard Working Supervisor DPW 02/28/05 PERMANENT PROMOTIONS Barber, John Police Lieutenant POL 03/11/05 Griffin, Deborah Assistant Fiscal Manager CHAMB 02/28/05 Tabor, Susan Youth Program Coordinator YB 03/07/05 Vallely, Edward Police Lieutenant POL 03/10/05 PROVISIONAL PROMOTIONS Cooper, Jenna Youth Worker GIAC 02/23/05 Kronenbitter, Scott Senior Network Integration Specialist IT 01/01/05 Civil Service Commission April 6, 2005 Page 8 Worsell, Christine Principal Account Clerk DPW 02/28/05 PROVISIONAL APPOINTMENTS Frycek, Barbara Water Meter Technician DPW 01/01/05 Stooks, Joseph Youth Development Program Leader GIAC 03/07/05 TEMPORARY APPOINTMENTS Fiorille, Bonnie Exam Monitor HR 03/19/05-06/30/05 Holcomb, Marjorie Clerk (PT) DPW 02/10/05-03/11/05 Holcomb, Marjorie Administrative Secretary DPW 03/14/05-05/31/05 O'Halloran, Michael Firefighter FIRE 02/22/05-03/01/05 Thompson, James Laborer DPW 01/29/05-02/25/05 SEASONAL APPOINTMENTS Butler, Emani Recreation Attendant YB 02/28/05-04/30/05 Herbert, Jodie Recreation Attendant GIAC 03/06/05-05/08/05 Jenkins, Desiree Recreation Attendant GIAC 02/25/05-08/18/05 Jett, Kathy Recreation Attendant YB 03/31/05-06/30/05 Jones, Benjamin Recreation Attendant YB 04/10/05-08/31/05 Mitchell, Anderson Recreation Attendant YB 01/01/05-06/30/05 Mosher, David Senior Engineering Technician DPW 09/02/04-02/10/05 Mosher, David Senior Engineering Technician DPW 03/14/05-09/30/05 Rank, Shelley Recreation Attendant YB 01/31/05-03/31/05 Wagenet, Megan Recreation Attendant YB 02/20/05-05/31/05 Welch, Clarence Recreation Attendant YB 02/17/05-08/31/05 TRANSFERS Redsicker, Donna Administrative Secretary CONTR 03/14/05 Strickland, Karen Public Housing Manager IHA 03/21/05 RESIGNED Garcia, Alma Recreation Attendant GIAC 12/18/04 Kotas, Donna Account Clerk-Typist DPW 03/11/05 Lin, Chung-ly Laboratory Technician DPW 02/22/05 REMOVED Civil Service Commission April 6, 2005 Page 9 Sierra, Vincente Tenant Relations Assistant IHA 02/07/05 RETIRED Herson, James Police Sergeant POL 02/24/05 Merwin, Jacqueline Youth Program Coordinator YB 02/25/05 Robison, Brian Police Officer POL 02/26/05 Sayles, Darlea Bus Driver DPW 12/31/04 LAID OFF Drollette, Jennifer Recreation Attendant YB 01/31/05 Jones, Benjamin Recreation Attendant YB 03/31/05 Mosher, Dave Senior Engineering Technician DPW 02/11/05 Peterson, LaToya Recreation Attendant YB 03/31/05 Thompson, James Laborer DPW 02/25/05 Walker, Quinntin Recreation Attendant YB 03/31/05 Welch, Clarence Recreation Attendant YB 02/28/05 LEAVE OF ABSENCE Hubbell-Youngblood, Casey Custodial Worker POL 01/27/05-02/17/05 Hubbell-Youngblood, Casey Custodial Worker POL 02/27/05 Ripa, Robert Code Inspector BLDG 03/06/05-03/12/05 Ripa, Robert Code Inspector BLDG 03/14/05-03/15/05 Spencer, Kimberly Financial Clerk FIRE 01/31/05-02/04/05 With no further business, the meeting was adjourned at 11:25 am. Absent Arlene Young Richardson, Chairperson Catherine Thompson, Commissioner Frances Eastman, Commissioner Valerie W. Saul, Deputy Director of Human Resources