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Board of Advisors
Minutes of the January 9, 2006 Meeting
Attendance:
William Murphy, Larissa Anderson, Michael Anderson, Ambria Diaz, Sebastian
Friedeborn,Jeri Gallucci, Christine Phillip,Joan Spielholz
Staff:
Karen Friedeborn, Debbra Bond, Liz Vance
Absent:
Robin Korherr, Stephanie Specchio,Nancy Zook
Excused:
Allen Green
Guest:
I. MEETING CALLED TO ORDER at 7:04pm
December minutes were reviewed and approved.
II. NEW BUSINESS
Program Monitoring-Youth Employment Services (YES)- Suki Tabor,
Youth Program Coordinator,YES-gave a PowerPoint presentation on the history and
information of the YES program. During the presentation she introduced the new YES
Logo (see attached). A copy of the 2005 Program Report and a copy of the 2004 Annual
review were also distributed.
Discussion of Open House/Reception—An open discussion to organize
an Open House/Reception for New Common Council Members. It was mentioned that
the said Open House/Reception should be opened to all Common Council members, The
Friends of the IYB,and other City of Ithaca committees/liaisons. The discussion will
continue at the February meeting to confirm the dates and course of action to make this
happen.
III. OLD BUSINESS-
An Equal Opportunity Employer with a commitment to workforce diversification."
IV. STAFF AND COMMITTEE REPORTS
Reports from Liaisons:
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Services
V. BOARD COMMENTS/ISSUES
Youth Committee Update-A brief review of the Gang Violence was
given by the youths present and Karen. Graffiti was the top priority at the time.
VI. ADJOURNMENT at 8:29pm
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Ithaca Youth Bureau
Board of Advisors
Minutes of the February 6, 2006 Meeting
Attendance:
William Murphy, Jeri Gallucci, Joan Spielholz
Staff:
Karen Friedeborn, Debbra Bond, Liz Vance; Allen Green; Jim D'Alterio
Absent:
JR Clairborne, Stephanie Specchio, Nancy Zook; Christine Philipp
Excused:
Larissa Anderson; Sebastian Friedeborn; Ambria Diaz; Michael
Anderson
Guest:
MEETING CALLED TO ORDER at 7:04pm
January minutes were reviewed and approved.
NEW BUSINESS
Program Monitoring- Cass Park- Jim D'Alterio — Jim
presented the History, Goals, Visions for the Future, Obstacles,
and Community Collaborations. He gave a brief overview of the
usage of Cass Park. Jim submitted copies of the Cass Park
annual report.
OLD BUSINESS-
Open House/Reception- March 13, 2006. A brief
discussion on some of the items to be presented:
❖ Who should be invited
❖ How will the programs be represented
• The need to reach out to let the public know how the
building is being used.
❖ Where assistance is needed and who can help
The board would like to see a similar set up as in the past. Bill
Murphy volunteered to take care of nametags and to make a display
for signing up for the IYB Advisory Board.
Jeri and Joan volunteered to help with food.
STAFF AND COMMITTEE REPORTS-
Liz Vance presented a proposal for the Rec. program membership
cards. After discussion, Liz would take the input from the board and
rework the proposal. A decision will be made based on email
responses from Board Members.
Reports from Liaisons:
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Services
BOARD COMMENTS/ISSUES
ADJOURNMENT at 8:53pm
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Board of Advisors ►SAY
Minutes of the April 10, 2006 Meeting in
Attendance:
William Murphy, Joan Spielholz; Christine Philipp; Matthew Bishop;
Sebastian Friedeborn; Ambria Diaz; Michael Anderson;
Staff:
Debbra Bond, Liz Vance; Allen Green
Absent:
JR Clairborne, Stephanie Specchio, Nancy Zook; Larissa Anderson
Excused: Karen Friedeborn
Guest:
MEETING CALLED TO ORDER at 7:06pm
February minutes were reviewed and approved.
NEW BUSINESS
Program Monitoring- Recreation, Liz Vance- Liz gave a visual
presentation of The Ithaca Youth Bureau Recreation Program. She
also presented some information regarding the program budget,
annual reports, and expectations and goals. She spoke on the new
RecWare data base system.
Docks- Liz Vance informed the board of a need at Stewart
Park and Cass Park for docks. These docks would be used for oar
boats and not for powerboats. She explained the needs for and the
uses of these docks. She also, mentioned the variety and possible
cost.
OLD BUSINESS-
M & T Bank Account — Bill Murphy and Allen Green spoke on
the confusion with the account at M &T. They have been working
extensively with the Bank representatives on clarification and
corrections to the account.
STAFF AND COMMITTEE REPORTS-
Reports from Liaisons: none present
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Service
BOARD COMMENTS/ISSUES-
Chris Philipps commented on the Rec. Partnership proposal presented
at the February meeting and the responsibility to vote publicly. The
proposal will be presented at the May meeting.
Chris reminded the members to recruit new members. She asked that
each of the members make recruitment a priority.
Chris also, mentioned the availability of the media. She asked the
members to "use" the media to focus on the IYB and programs at
IYB. After discussion it was mentioned that a Media Plan be added to
a future agenda to help with the branding of the IYB logo.
ADJOURNMENT at 8:50pm
Cass Park—Fee Restructure Proposal for 2006 A
We are proposing a restructuring of the Cass Park Pool daily admission fees in order to
incorporate the use of the new IYB Rec Card system. In this situation the purpose of the
fee restructure is to influence consumer behavior. One of our main goals with the
RecWare project is to establish accurate data of Cass Park pool and rink users,
specifically the municipality that they reside in. The new software system uses a swipe
card system to collect this information. Cards are issued at no cost to the customer, but
require them to register with us as a user and provide their demographic information.
Many customers are reluctant to get the IYB Rec Card for a variety of reasons. To
encourage customers to sign up for a card we are proposing the following daily admission
structure that includes a base fee which would apply to individuals who choose not to get
the membership card and a discounted fee,which would apply to individuals who sign-up
for an IYB Rec Card. Our goal is to track the users and where they live so we want the
discount to be significant enough to encourage people to take the time to get the card.
Daily Admission Fee:
Child: $5.50 Student: $7.50 Adult: $9
Discounted Rate for IYB Rec Card Holders:
Child: $3 Student: $4 Adult: $5
Note: There is a$5 replacement charge for lost cards
Cass Park—Mandatory Membership Card Proposals
We are proposing the mandatory use of a swipe card for individuals who wish to use the
Cass Park Rink and Pool facilities in order to implement our new software system. One
of our main goals with the RecWare project is to establish accurate data of Cass Park
pool and rink users, specifically the municipality that they reside in. The new software
system uses a swipe card system to collect this information. Cards are issued at no cost
to the customer, but require them to register with us as a user and provide their
demographic information. Many customers are reluctant to get the IYB Rec Card for a
variety of reasons. To encourage customers to sign up for a card we are proposing that
all users obtain an IYB Rec Card in order to use the pool and rink. The proposed policy
is:
IYB- Cass Park Facility Use Policy:
All customers who wish to use the Cass Park swimming pool and ice rink must obtain a
photo membership card called the IYB Rec Card issued at the Ithaca Youth Bureau and
Cass Park. Each user will be issued their first card for free. Lost or damaged cards will
be replaced for$5. Membership cards stay current for one year. Cards are renewed
annually during a visit.
Customers who refuse to register for an IYB Rec Card will not be admitted to the
facilities.
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Ithaca Youth Bureau
Board of Advisors
Minutes Special Meeting
Open House/Reception
March 13, 2006
6:45pm
A special meeting was held at the Ithaca Youth Bureau as an
Open House/Reception. Each Program Coordinator
presented an overview of their program, and was available
later for discussion and questions. Each program created a
display representing their role in the IYB.
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Ithaca Youth Bureau
Board of Advisors
Minutes of the May 8, 2006 Meeting
Attendance:
Joan Spielholz; Christine Philipp; Matthew Bishop; Sebastian Friedeborn; Ambria Diaz; Michael
Anderson;
Staff:
Allen Green
Absent:
JR Clairborne, Stephanie Specchio, Nancy Zook; Larissa Anderson
Excused: Debbra Bond
Guest: Joe Gibson- BJM/Jump
MEETING CALLED TO ORDER at 7:06pm
March and April minutes were reviewed and approved.
NEW BUSINESS
Program Monitoring- Joe Gibson, BJM/JUMP Program-
Joe gave an update on the BJM/JUMP Program. He provided copies of the BJM/JUMP
EVALUATION-LOGIC MODEL with Outcomes related to the program goals.
Member Recruitment/Upcoming Vacancies-After discussion it was decided to
dedicate the June meeting to: board annual goals, mission, attendance improvement, and
recruitment.
OLD BUSINESS-
STAFF AND COMMITTEE REPORTS-Allen reported that Cass Park had no electricity for five
days. He also reported the temporary closing of GIAC.
Reports from Liaisons: none present
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Service
BOARD COMMENTS/ISSUES-
ADJOURNMENT at 8:50pm
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Ithaca Youth Bureau
Board of Advisors
Minutes of the June 12, 2006 Meeting
Attendance:
Joan Spielholz; Christine Philipp; Matthew Bishop; Sebastian Friedeborn; Ambria
Diaz; Michael Anderson; William Murphy; Larissa Anderson; Jeri Gallucci
Staff:
Allen Green; Liz Vance; Debbra Bond; Linda Cimakasky-Barr; Karen Friedeborn
Absent:
JR Clairborne; Stephanie Specchio; Nancy Zook;
Excused:
Guest: Stel Whitehead
MEETING CALLED TO ORDER at 7:02pm
May minutes were reviewed and revisions were suggested (see attached
revisions).
NEW BUSINESS
Urban Cafe — Jeff Furman- Jeff spoke about the proposed use of the open
space under the City of Ithaca parking garage for a youth run, alcohol free café. He
asked that the Board advocate for this project. Matt spoke on keeping the Board
posted on the progress on the Urban Café and would act as liaison.
Goals for the IYB Advisory Board- After lengthy discussions there were
many ideas and goals mentioned that the board would like to see come to action.
Goals and action plans were also mentioned.
Some of the proposed committees:
Outreach/PR
Resource
Program
Youth
Events
Development
It was suggested that a Saturday Retreat might take place to work out the creation of
these committees.
Mission- The Board received a copy of the Ithaca Youth Bureau mission
statement. It was mentioned that the mission statement should reflect what happens at
the meetings, and that the Board should be "purpose driven" in its actions.
Member Recruitment- One of the plans to help with recruitment is to
revise the Youth member application. Chris, Matt, Ambria, Sebby, Michael and Bill will
work on the revision of the current application to reflect the needs of the Youth. The
goal is to present the revised application at the next meeting, and to have a plan in
place for publicizing the vacancies.
OLD BUSINESS- ECHO fund review-was tabled until the next meeting.
Under the ECHO fund- Liz Vance presented 2007 CAPITAL
IMPROVEMENTS PROGRAM PROJECTS REQUEST. PROJECT TITLE- Stewart
Park Dock.
There is a need for a replacement dock at Stewart Park for the summer camp. There is
a need to use ECHO fund money to help with the cost. After a discussion it was
suggested a campaign to raise money and public support for building the dock.
STAFF AND COMMITTEE REPORTS-
Reports from Liaisons: none present
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Service
BOARD COMMENTS/ISSUES-
ADJOURNMENT at 9:15pm
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Ithaca Youth Bureau
Board of Advisors
Revised Minutes of the May 8, 2006 Meeting
Attendance:
Joan Spielholz; Christine Philipp; Matthew Bishop; Sebastian Friedeborn; Ambria Diaz; Michael
Anderson;
Staff:
Allen Green
Absent:
JR Clairborne, Stephanie Specchio, Nancy Zook; Larissa Anderson
Excused: Debbra Bond, William Murphy
Guest: Joe Gibson- BJM/Jump
MEETING CALLED TO ORDER at 7:06pm
March and April minutes were reviewed and approved.
NEW BUSINESS
Program Monitoring- Joe Gibson, BJM/JUMP Program-
Joe gave an update on the BJM/JUMP Program. He provided copies of the BJM/JUMP
EVALUATION-LOGIC MODEL with Outcomes related to the program goals.
Member Recruitment/Upcoming Vacancies-After discussion it was decided to
dedicate the June meeting to: board annual goals, mission, attendance improvement, and
recruitment.
OLD BUSINESS-
REC. CARD PROPOSAL VOTE-
PROPOSAL A- 7 YEAHS 0 NAYS
PROPOSAL B- 0 YEAHS 7 NAYS
See attached for proposals.
STAFF AND COMMITTEE REPORTS-Allen reported that Cass Park had no electricity for five
days. He also reported the temporary closing of GIAC.
Reports from Liaisons: none present
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Service
BOARD COMMENTS/ISSUES-
ADJOURNMENT at 8:50pm
•• Recreation
Partnership
MEMO
To: Town Supervisors
Lansing Village Mayor
City of Ithaca Mayor
Town&Village Clerks awN"
Recreation Partnership Board Members
From: Janice M. Johnson, Coordinator of Youth Services
Date: June 2nd, 2006
Re: Recreation Partnership By-laws
Attached please find a copy of the revised by-laws of the Recreation Partnership Board;
these should replace the current by-laws you have on file.
These changes were voted on by the RP Board on Tuesday September 27th, 2005. There
were 9 yes votes and 0 no votes,which constitutes a majority vote of the entire board.
Since then each of the participating municipal boards have voted to approve the changes
as submitted to them by the RP Board.
If you have questions please advise me immediately at 274-5310 or iiohnsonna,tompkins-
co.org or contact you Recreation Partnership Board representative.
1
1
2 BY-LAWS
3 - Recreation Partnership Board __
4
5 I. Name: The name shall be the Recreation Partnership Board.
6
7 II. Preamble: The Recreation Partnership Board is a unique inter-municipal
8 compact created to jointly plan, finance,provide, oversee and coordinate shared,
9 recreational services that supplement and complement those offered by
10 municipalities.
11
12 III. Purpose: The Recreation Partnership Board shall have the following duties,
13 powers, and responsibilities:
14 - Identify a set of shared services to be provided to residents of member
15 municipalities. Authorize additions or deletions of programs.
16 - Select providers to implement the programs.
17 - Approve a net operating budget that includes the costs of all services,
18 fees,revenues, sponsorship goals, and scholarship guidelines.
19 - Recommend a pro-rata share of municipal contributions based on a
20 mutually agreeable cost-sharing formula.
21 - Oversee contracted services,monitoring the quality and costs of the
22 service providers.
23 - Evaluate the performance of providers.
24 - Make regular reports to participating municipalities.
25
26
27 IV. Membership: Each participating municipality shall have one seat on the
28 governing board. In addition the City of Ithaca, Town of Ithaca, and Tompkins
29 County may appoint one additional member to reflect their greater investment in
30 the Partnership. In addition, each municipality can appoint one voting alternate
31 per seat_. Each participating municipality will strive to fill these seats with
32 elected officials willing and able to make policy decisions. Only if no elected
33 official is willing to fill a seat can a municipality appoint a lay designee.
34 The Recreation Partnership Board may determine if it wants to create any non-
35 voting at-large seats to add expertise or coordinating links. This may be done by
36 a 3/4 majority vote of the members at a regular meeting of the Board. The at-
37 large seats will be created for a two-year period of time and if the Board wants to
38 continue the seat it will be revoted on for another two-year term.
39
40 V. Selection of Members: Members and alternates will be appointed by resolution
41 at the pleasure of their municipal board for a term of two years.
42
43 VI. Terms of Office: Terms shall be for two years beginning January 1st and ending
44 December 31st the following year. Vacancies shall be filled as soon as possible
45 for the remainder of the unexpired term.
2
I VII. Officers: Each year the Board shall elect a Chairperson, Vice Chairperson, and
2 Treasurer from among its members. The officers shall be nominated by a
3 nominating committee that shall be appointed in November and present their slate
4 of officers at the December meeting. Officers shall be elected at the January
5 meeting for the term of one year. New names for nomination can be put forth up
6 to and at the January meeting for consideration. Prior to a vote nominees must
7 have agreed to serve.
8
9 VIII. Duties of Officers:
10
11 Chair: shall develop the agenda in consultation with the Tompkins County Youth
12 Bureau staff and providers, chair the meetings,represent the Recreation
13 Partnership Board at inter-municipal or public meetings, assist as needed in
14 contract negotiations to implement the wishes of the Recreation Partnership
15 Board.
16 Vice Chair: shall act in the absence of the chair.
17 Treasurer: will work with the provider(s) and Tompkins County Youth Bureau
18 staff to develop a format for regular financial report that meet the needs of the
19 Recreation Partnership Board. Review the financial reports prior to the Board
20 meetings and present the report to the full Board,noting any significant changes
21 in expenses or revenue. The Treasurer will also recommend to the Board a
22 budget timetable and guidelines to enable providers to prepare budgets for the
23 upcoming year.
24
25 IX. Quorum: A quorum shall consist of a simple majority of the persons appointed
26 and acting as members of the governing board.
27
28 X. Voting: Each member is entitled to one vote at any meeting for which the
29 member is present. An appointed alternate is permitted to vote when replacing
30 their official municipal representative. Passage of a motion requires a majority
31 vote of the persons appointed and acting as members of the governing board.
32 There shall be no proxy votes.
33
34 XI. Fiscal Year: The fiscal year shall be from January 1 to December 31.
35
36 XII. Committees: The Chairperson shall appoint all committees, subject to the
37 approval of the Recreation Partnership Board. All Committee terms expire at the
38 end of the fiscal year,but persons may be re-appointed. All members of a
39 committee have equal vote if present. Non-board members may be invited to
40 serve as voting members of committees.
41
42 The Chairperson shall appoint any committee deemed necessary by the
43 Recreation Partnership Board.
44
45 The Nominating Committee shall be appointed in November and recommend a
46 slate of officers for the coming year by the following month in December.
+1
3
1
2 The Finance Committee shall be appointed in the month following the election of
3 new officers. The Treasurer shall serve on the Finance Committee.
4
5
6 XIII. Amendments: These by-laws may be amended by a majority vote of the entire
7 board provided that the proposed amendment has been presented for consideration
8 of the Board at the preceding regular meeting. In addition,the proposed
9 amendment must be mailed at least ten days to all members before the meeting at
10 which the proposed change is to be voted upon.
11
12 All amendments voted on by the Recreation Partnership Board must then be
13 ratified by all of the governing bodies of the participating municipalities prior to
14 the amendment being adopted.
15
16 XIV. Saving Clause: In the event any part of these bylaws shall conflict with any
17 provisions of requirements of state,local, or federal Law, the provisions of any
18 state, local or federal Law shall control and the other provisions of these bylaws
19 shall not be invalidated by such conflict.
20
21 XV. Conflict of Interest: Anyone employed in or contracting with a program funded
22 by the Recreation Partnership Board is ineligible to serve as a voting member of
23 the Recreation Partnership Board.
24
25 If a member has a potential conflict of interest s/he must explain her or his
26 relationship to the prograimbefore_the matter is discussed or voted on. Members
27 must abstain from discussing and/or voting on any specific actions that are, or
28 give the appearance of,being motivated by a desire for private financial gain for
29 themselves or others such as those with whom they have family,business, or
30 other ties.
31
32 XVI. Adoption: These Bylaws shall become effective upon adoption by a majority
33 vote of the members of the Recreation Partnership Board and approval of all of
34 the participating municipalities.
35
36 As amended by the Recreation Partnership Board on September 27,2005, and
37 approved by all municipal boards April 2006.
38
39
40
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' Ithaca Youth Bureau
I g Board of Advisors
Minutes of the July 17, 2006 Meeting
Attendance:
Joan Spielholz; Christine Philipp; Matthew Bishop; Sebastian Friedeborn; Ambria Diaz; Michael
Anderson; William Murphy; Jeri Gallucci; JR Clairborne;
Staff:
Allen Green; Liz Vance; Debbra Bond; Karen Friedeborn
Absent:
Stephanie Specchio; Nancy Zook;
Excused:
MEETING CALLED TO ORDER at 7:05pm
June minutes were reviewed and approved.
NEW BUSINESS
Chamber of Commerce Membership —Chris asked to table this item until the next
meeting due to the Budget discussions.
2007 IYB Budget Proposal- Allen presented the proposed Budget for 2007. The
Executive Committee had previously reviewed the proposed Budget. The mayor had asked for two
proposals; one at a 1% increase and the other at a 3.5% increase. Matt Bishop motioned, Michael
Anderson seconded, J.R. abstained and the Board unanimously voted to submit the proposed budget
while strongly recommending the 3.5% increase.
OLD BUSINESS
ECHO Fund review- Ambria and Michael shared some of their concerns and questions
regarding a recent ECHO request. Ambria stated that she feels more comfortable with the process
now that she has read the ECHO process entirely. The Board members urged the Youth members to
speak freely of their concerns.
M &T Bank Account Review- after a brief discussion this item was tabled until the
September meeting.
STAFF AND COMMITTEE REPORTS-
Joan reported a Meeting for the IYB Advisory Board and the GIAC Board on July 19,
2006 at 4:00. She will provide the necessary information via email.
Reports from Liaisons:
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Service
BOARD COMMENTS/ISSUES-
ADJOURNMENT at 8:40pm
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11/ Ithaca Youth Bureau
!3/ Board of Advisors
Minutes of the September 11, 2006 Meeting
Attendance:
Joan Spielholz; Christine Philipp; Matthew Bishop; Sebastian Friedeborn; Ambria Diaz; Michael
Anderson; Jeri Gallucci;
Staff:
Allen Green; Debbra Bond; Karen Friedeborn
Absent:
Stephanie Specchio; Nancy Zook; William Murphy
Excused: Liz Vance
Guests: Royal Westwater, IYB Board applicant; The Science and Mathematics Academy
MEETING CALLED TO ORDER at 7:05pm
July minutes were reviewed and approved.
NEW BUSINESS
Mrs. Denise Lee and Mr. Abe Lee along with 20 or more guests from The Science and
Mathematics Academy were present. The audience included students, parents and supporters of
the program. They gave a PowerPoint presentation of their trip to Chicago. Memories Made Possible
by Your Support brochure was also handed out to the Board. Many of the audience responded to the
presentation and offered their"Thanks"for supporting the program. The ECHO Foundation provided
support for the trip. The Lee's and audience members wanted to extend their gratitude and
appreciation.
The board reconvened at 8:32:
Agenda Items- Due to time constraints the remainder of the Agenda Items will be
discussed at the October meeting.
There was a brief discussion of a possible GIAC/IYB Board Meeting. Joan will coordinate with both
boards and contact each member via email.
Reports from Liaisons:
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Service
BOARD COMMENTS/ISSUES-
ADJOURNMENT at 9:00pm
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Ithaca Youth Bureau Advisory Board Meeti fly's Cr-F10E
10/10/06
Attendance: Roy, Ashley, Sebb Michael,Nancy Zook, Joni, Allen, Liz, Jeri �ukiJ�'�`��
Karen, Bill
Meeting called to order at 7:05 pm
September minutes were reviewed and approved
Introduction: Royal Westwater and Ashley Martinez(new youth rep)were introduced.
New Business
Suki Tabor, Youth Employment Service (YES) Program Coordinator presented about the
program highlights, challenges and visions. Joni requested that quarterly and annual
reports be sent to Board members to be reviewed at next month meeting.
Old Business
Board Recruitment: We discussed number of youth on board; youth members all agreed
that four is a good number. We do need a plan for replacing the three current Seniors
before June. Joni suggested we add a Freshman, Sophmore, and Junior.
We discussed ways to help youth be more engaged in board and generally make the
meetings more interesting. Chris will report on Youth Engagement conference she went
to at next meeting. Suki recently went to a facilitator training on Youth Engagement and
agreed to do a one-hour training for the board at our next meeting.
Roy, Ashley and Stel's board applications have been received by Mayors office and will
be forwarded to Common Council at next meeting.; Karen will contact Stel Whitehead to
see if she is still interested. **Stel had been approved by Common Council at time of
meeting**db
Staff and Committee Reports
Youth Engagement Conference-tabled until November meeting
IYB/GIAC meeting-Joni canvassed the GIAC board;possible dates are Nov 8th&Nov
15th. The meeting will be hosted by GIAC with food and childcare. Allen proposed that -
we meet Nov 6th in lieu of our next Board meeting, but this date won't work for Marcia
Fort.Nov 8th& 15th seemed generally okay with those present; Deb will canvas the
whole board. Michael requested later than 5:30; we will see what the majority wants. Joni
will check with Samantha to clarify agenda for the meeting.
Urban Café-tabled.
Banking Updates- Jeri and Bill reported that both Alternatives Federal Credit Union
and First Niagara charge a fee if you go below a minimum balance. Joni moved that we
transfer the money in the board account to ECHO fund; motion passed unanimously. We
y r r
discussed the idea of reviving the Sporting Goods Exchange. Liz will try to find the
Sporting Exchange notebook. Roy will bring a proposal for further discussion at our next
meeting.
Chamber of Commerce Membership-tabled
Reports from Liasons:
Tompkins County Youth Services:Nancy Zook reported that T C Legislature voted 9-6
to include funding for Rec Partnership in 2007 target budget.
Next agenda:
Youth Engagement Training (1 hour)- Suki
Sporting Goods Exchange-Roy
IYB/GIAC/ Southside meeting: Joni
Minutes prepared by Karen Friedeborn
AO 06
• Ithaca Youth Bureau
I L3/ Board of Advisors
Minutes of the November 13, 2006 Meeting
Attendance:
Joan Spielholz; Matthew Bishop; Sebastian Friedeborn; Ambria Diaz; Michael Anderson; Jeri Gallucci;
William Murphy
Staff:
Allen Green; Debbra Bond; Karen Friedeborn
Absent:
Stephanie Specchio; Nancy Zook
Excused: Liz Vance and Christine Philipp
MEETING CALLED TO ORDER at 7:08pm
October minutes were reviewed and approved. The Board welcomed Ashlee Martinez
the new board member.
NEW BUSINESS
Youth Engagement training- Suki Tabor and Diane Bradac gave a presentation-
Please see Handouts and notes from that presentation attached.
2007 Meeting schedule was discussed and reviewed. The revised calendar will
be presented at the December meeting.
OLD BUSINESS-
Youth Engagement Conference tabled.
December Vote- Allen reminded everyone that the officer vote will be held at the next
meeting. Everyone was encouraged to add their name to the slate of officers, and to notify Allen of
their intentions to do so.
Chamber of Commerce Membership tabled.
STAFF AND COMMITTEE REPORTS
Sporting Goods Exchange- tabled
IYB/GIAC/Southside Meeting- Joni reported that the meeting was held and many
subjects were discussed. One of the prevalent discussions was the Fundraising for Saturday Science
Academy. Joni reported that the main focus was to work together for the community, and how that
can happen. A united front and Mission is something the committee is working on.
Reports from Liaisons:
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Service
BOARD COMMENTS/ISSUES-
ADJOURNMENT at 8:35pm
TONIGHT'S GOALS
Identify meaningful roles for young people within the IYB
Identify benefits, barriers and practical implications for youth participation at/in
IYB
BENEFITS OF YOUTH PARTICIPATION
> Confidence building
Youth and adults
> Real experience
> Improved programs
Youth help to develop
> Resume builder
> Hear youth voice
> Sense of ownership
> Institutional memory
> Mentoring/"grow your own"
> Life exposure
> Less confusion
> Word of mouth marketing
> New ideas
> Better food
> Enthusiasm
> Energy
> Improved communication
> Constructive risk taking
> Leadership builder
OBSTACLES
Intimidation
Unfamiliar territory
Image issues
Cultural differences and stigmas
Conflict of direction
Conflict avoidance
Lack of communication
Timing/Transportation logistics
Confidentiality
Personality conflict
Boring meetings
Different priorities
SOLUTIONS
Better listening from youth and adults
Learn to speak mind in constructive way
Training in communication
Talking stick
Analysis
Personal responsibility
Smaller group
Playfulness
Keep it fun
-----------
•
• Strengthening Organizations Through Youth Development Workshop
Handout 4.1: Meaningful Roles for Young People .
T
�'�a� $R `•,
� ' "mss F z �^� s �1 ..cS ^x gu fh i.
„Youth Commission s a Leadership positions
'
Voting members on boards
� � ,
Committees(hiring,grant writing) ,,
Youth Forum Advocacy ,z . ) i -` ..
'' Advisory Group Consultants
`
�� f .
Focus groups/Surveys
Youth in media
�y s^�Sha:
--- s - ,Y x z g�
Peer Education Mentoring Youth Theater j
Youth as trainers/facilitators Community Service Projects
a Z S K��....
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59
Strengthening Organizations Through Youth Development Workshop
Handout 4.2: Youth in Decision Making:A Study on the Impacts of
Youth on Adults and Organizations
Abstract
The authors (Zeldin, McDanial,Topitzes, Calvert, 2000) con- Involving youth in decision-making benefited organizations
cluded that while it does not happen all the time, when and community as well. Organizational leaders found that
conditions are right, youth can have powerful and positive young people:
effects on adults and organizations. • Helped clarify and bring focus to the organization's mis-
sion,and
Adults were positively impacted by youth involvement in • Led the organization to reach out to the community in
four main ways: more diverse ways,including community advocacy, policy
• They experienced the competence of youth first hand and making,and service
perceived them as critical to organizational improvement • The adults and organization became more connected and
• Working with youth enhanced their commitment and responsive to youth in the community
energy to the organization • Organizations are more appealing to potential funders
• Adults felt more effective and confident in working with Copies of the publication, Youth in Decision-Making:A Study
and relating to youth on the Impacts of Youth on Adults and Organizations are
• Adults gained a strong sense of connectedness with those available on-line at
on the board and in the organization they developed a
sense of community www.cpn.org/topics/youth/cyd/pdfs/Youth_in_Decision_Making.pdf
61
• Strengthening Organizations Through Youth Development Workshop
•
Handout 4.3: Increasing Youth Involvement: Practical Considerations
Clarify purpose of youth involvement Give young people meaningful roles
Assess and build on young people's interests; involve them Allow young people to take on leadership positions such
from the beginning in the development of goals and purpose as presenters, facilitators or chair/co-chairs of committees.
for the group/initiative.Link goals to real community change Support them by offering skill building opportunities as
and improvement—youth involvement needs to matter. needed and recognize their accomplishments. Increasing
their involvement in governance and decision-making will
Plan and do at the same time - foster their full participation and will demonstrate to adults
Integrate planning and action. Avoid prolonged periods of the power of youth involvement.
planning and just talking.Young people in particular need to
do hands-on activities to maintain their interest. Respect young people's needs
Remember that young people face different challenges and
Aim for creating youth adult partnerships needs than adults.It is important to adapt to school schedules,
These partnerships will challenge the roles and power that transportation needs and lack of resources(finances,comput-
characterize typical youth adult relationships. Start out by ers, etc). Generally, it will be helpful for adults to learn
selecting young people and adults who are motivated and about adolescent development and developmental needs to
interested in working together.Try to recruit fairly even sensitize them to adolescent behaviors they might otherwise
numbers of youth and adults.Develop mechanisms to ensure take"too personally."
ongoing recruitment of young people.
Encourage youth to network with their peers
Work to overcome preconceptions Young people's impact and effectiveness grow when they
Both young people and adults need to address their biases and have the chance to discuss their work, learn new skills,and
preconceptions about each other.Practicing communication support one another.This kind of networking is re-energizing
skills will be essential. Communication needs to be open, and gives youth a broader perspective on governance.Visiting
positive and respectful.Adults in particular have to be willing and/or learning about successful youth adult partnerships
to listen and see youth for who they are. can be another effective strategy.
Orientation and ongoing support Opportunity for reflection
Young people and adults need to be prepared for their work Offer young people and/or the partnership the opportunity
together. Clarify expectations, roles, responsibilities, and to regularly reflect on their work.
boundaries.It is critical to support young people on an ongo-
ing basis.One effective strategy is to assign a mentor/coach or Allocate resources and allow time
designate one staff person as support person. Insure that both time and resources reflect the real needs
of young people.
Make meetings interactive
Strategies such as small group discussions and brainstorming Institutionalize young people's involvement
sessions ensure everyone has a voice.Teambuilding activities Amendments to local ordinances, statutes and/or organiza-
strengthen personal relationships and commitment to the tional policies can give young people a permanent role in
group/initiative.Finally,do not forget to have fun! local decision-making and leadership.These steps bolster
young people's confidence that other young people will
follow in their footsteps and that the adult commitment to
youth involvement is"real."
63
�o„tl+Bub`
Sy Ithaca Youth Bureau
1 B Board of Advisors
Minutes of the December 11, 2006 Meeting
Attendance: Christine Philipp; Sebastian Friedeborn; Ambria Diaz; u: nderson;
William Murphy; Roy Westwater; JR Clairborne; Stel Whitehead; , ■ -y I a %
Staff:
Allen Green; Debbra Bond; Karen Friedeborn; Liz Vance 7
Absent: Jeri Gallucci 4 '°”
Excused: Joni Speilholtz
Guests:
MEETING CALLED TO ORDER at 7:10pm by Sebby. 4111.0
November minutes were reviewed and approved. JR noted that he was
present at November meeting.
NEW BUSINESS
Vote for executive committee- after some discussion it was decided to
move the vote to January.
Committee formation- Allen suggested formation/reformation of the
following committees:
Recreation Committee
Youth Development Committee
Program Committee
Program Monitoring Committee
****Board Members are asked to come to the January meeting with
some Priority list/Focus for each Committee. ****
OLD BUSINESS
Youth Engagement Conference- Chris reported that she attended a
conference in June. She felt it coincided with the discussions about recruitment and
how to engage the Youth as well as the Community. She enjoyed the opportunity to
view how others worked.
Chamber of Commerce- Chris gave some of the pros and cons of
becoming a member of the Chamber of Commerce. She will give another report in -
January. Allen will check with the Mayor to verify if it is appropriate.
Sporting Goods Exchange- Roy gave a brief history on the Exchange,
and then gave an extensive overview of what could happen to restart the program.
Reports from Liaisons:
Common Council
GIAC- the IYB and GIAC staff had an all staff day. The staff met and
participated in introduction activities.
ICSD Board of Education
Tompkins County Youth Service
Southside
BOARD COMMENTS/ISSU ES-
JR mentioned phase II of the Waterfront Trail. This item is on the January
Agenda.
ADJOURNMENT at 8:37pm