HomeMy WebLinkAboutYouth Bureau Advisory Board Meeting Minutes Ithaca Youth Bureau
Board of Advisors
Minutes of the January 10, 2005 Meeting
Attendance:
Joan Spielholz, William Murphy, Colleen Emerick, Michael Anderson, Sebby Friedeborn.
Staff:
Karen Friedeborn, Tara Flanders.
Absent:
Nancy Zook,Ambria Diaz, Cheri Kruse, Barton Smith, Edward Petitt.
Excused:
Larissa Anderson.
I. Meeting called to order at 07:05 pm
A. Introductions were made all around.
B. Approval of December Minutes.
II. BOARD ROLES
Revisit Board Roles:
Karen suggested that the board have a timekeeper and a process observer. She briefly
gave an explanation of what they would entail. Joan mentioned that she would take the
role as a timekeeper if needed.
III. OLD BUSINESS
Follow-up on Board Development:
Colleen emphasized the need to provide an information packet about the board and the
Ithaca Youth Bureau, as part of a new member's orientation to the board. Joan
mentioned that in past years the new board members were given tours of the Ithaca
Youth Bureau. She also suggested the idea of having lunch or coffee with new members
to allow them to ask questions. We discussed how the individual program boards should
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relate to the Ithaca Youth Bureau Advisory Board. The boards emphasized the
importance of having an expert on board development (Donald Tobias was suggested)
to come to the next board meeting and help rebuild the boards' structure and a purpose.
Karen was asked to call Donald Tobias. The board also requested to see if Donald
Tobias would be able to meet before the next meeting. Joan and Bill stated that they
would be able to attend.
Revisit Achievement Gap:
Discussion tabled till future meetings.
IV. NEW BUSINESS
Look over and revise monitoring procedure:
Discussion tabled till future meetings.
IV. BOARD/ STAFF COMMITTEE REPORTS
V. Reports from Liaisons:
VI. BOARD COMMENTS/ISSUES
VII. ADJOURNMENT
Meeting Adjourned at 08:00 pm
G:\IYB Board\Minutes\IYB ADV MIN2005\JAN.DOC
PROGRAM ANNUAL REPORT
State of New York
OFFICE OF CHILDREN AND FAMILY SERVICES (See instructions on reverse)
Form OCFS31401FrontHRev 9/981
Sponsoring Municipality: CD TOMPKINS Program Code: 04500010R001 Fund: YDDP
Implementing Agency: CITY OF ITHACA YOUTH BUREAU
Program Title: RECREATION MAINSTREAMING SVCS
Agency Address: 1 JAMES L GIBBS DR, ITHACA, NY 14850
Contact Person: JOANNE GROOME Title: RECREATION SUPERVISOR
Telephone Number: (607)273-8364
PROGRAM SITES
Assembly Senate Local Ping City Council
Type Address District District Board District
OFFICE 1 JAMES L GIBBS DR 125 50
ITHACA 14850
GYM 1 JAMES L GIBBS DR 125 50
ITHACA 14850
PROGRAM PROFILE
Number of Youth
Problem/Need Target Service Methods to be served Unduplicated Count
Primary 110 566 128 125 188 188
Secondary 188
STATISTICAL REPORT: Use only Whole Numbers. Do NOT use Percentages.
No direct services provided to youth.
Unduplicated Number of Youth Served: 186
Gender: Male 122 Female 64
Ethnicity: White 136 Black 27 Hispanic 2 American Incdara;`
Asian 5 Other 8 not available 8
Age: 0 - 4 14 5 - 9 96 10 - 15 58 16 - 20 18
Narrative attached as per instructions on Reverse: Yes No
MONITORING - Describe the methods used to monitor this program during the reporting
period. Include who conducted the monitoring, when it was conducted, and how the
results were used. (Attach additional page if necessary).
Please see attached
7.
PREPARED BY: ( 'C 61-(1 11 TITLE 3k ' DATE
Sign ture of Program director or designee
CERTIFIED BY: TITLE DATE
Signature of Chief Executive Officer
(or designee), or Agency Executive Director if direct contact
Youth Development - 2004 - Geographical Distribution
Municipality One to One JUMP PSMP Outings C A S Y E S CPP MJP Dryden YCC TOTAL
City - Ithaca 120 22 33 29 97 123 13 91 528 47%
Town - Ithaca 18 2 10 . 10 67 116 8 231 20%
Vill. - Lansing 1 17 12 30 3%
Town - Lansing 2 7 9 1%
Town - Caroline 2 1 1 1 10 1 1 17 2%
Town - Danby 4 2 7 6 17 1 37 3%
Town - Dryden 1 1 14 21 6 43 40/0
Town - Enfield 2 9 15 21 3 50 4%
Town - Groton 2 27 4 1 34 3%
Town - Newfield 109 13 4 126 11%
Town - Ulysses 4 1 2 9 7 23 2%
Other 1 • 1 0%
Total 265 25 47 58 266 343 26 91 8 1129 100%
Abbreviations:
PSMP = Paul Schreurs Memorial Program
C A S = Computer All Stars Program
Y E S = Youth Employment Service
CPP = Community Partnership Program
M 3 P = Municipal Jobs Program (Summer Youth Employment Program)
Dryden YCC = Dryden Youth Conservation Corps Program
JUMP = Juvenile Mentoring Program
Note: The One to One and YES columns includes youth in separate city-funded initiative.
•
Youth Development - 2004 - OCFS Breakdown.
Program Male Female Sbtl 0 to 4 5 to 9 101to 15 16 to 20 Sbtl ' White Black Latino Nat. Amer Asian Other Sbtl
One to One 125 140 265 13 138 100 14 265 152 58 14 8 33 265
JUMP 16 9 25 23 2 25 3 9 1 2 10 25
PSMP 25 22 47 25 22 47 4 24 5 2 12 47
CPP 15 11 26 12 14 26 16 3 3 4 26
Outings 34 24 58 6 37 15 58 25 11 5 12 5 58
CAS 150 116 266 45 61 125 35 266 216 25 6 3 16 266
YES 160 183 343 98 245 343 182 64 20 1 30 46 343
MJP 42 49 91 53 38 91 35 27 9 1 19 91
Dryden YCC 5 3 8 8 8 6 1 1 8
Total 572 557 1129 58 228 460 383 1129 639 222 63 1 63 141 1129
Note: The One to One and YES totals include youth in separate city funded initiatives
Abbreviation:
PSMP = Paul Schreurs Memorial Program
C A S = Computer All Stars Program
Y E S = Youth Employment Service
CPP = Community Partnership Program
M J P = Municipal Jobs Program (Summer Youth Employment Program)
Dryden YCC = Dryden Youth Conservation Corps Program
JUMP = Juvenile Mentoring Program
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Yr End 2004
RECREATION PARTNERSHIP 2004 YEAR END REGISTRATION SUMMARY i
Gass Description .".4,, „ ' Totals<T.CarpgrO ..0 it DrydeniT.Meld.,T Groton C ( te*k T, ,z-Il , t 'SNe! li e # et . *A
BASEBALL KIWANIS CLEAGUE 169 9 6 17 8 54 54 3 5 5 3 5
BASEBALL KIWANIS D L EAGUE 149 6 10 15 5 42 54 8 3 2 4
TOTAL 318 15 16 32 13 0 96 108 3 13 8 5 0 9
BASKETBALL MIDDLE SCHOOL BOYS 33 2 3 4 1 6 7 3 1 3 3
BASKETBALL MIDDLE SCHOOL GIRLS 29 1 4 1 7 10 4 2
TOTAL 62 3 7 4 2 0 13 17 0 3 5 3 0 5
BASKETBALL SMALL BALL SESS 1 GRADE 1 — 15 __ 2 4 6 2 1
BASKETBALL SMALL BALL SESS 1 GRADE 2 15 2 1 1 4 6 1 —BASKETBALL SMALL BALL SESS 2 — 10 2 6 2 —
BASKETBALL SMALL BALL SESS 2 GRADE 1 _ _ 2' _ 1 1
BASKETBALL SMALL BALL SESS 2 GRADE 2 I 15 3 1 6 5
TOTAL 57 01 6 5- 2 0 21 19 0 1 0 2 0 1
CHEERLEADING GRADES 1&2 5 I 1 2 1 1
CHEERLEADING GRADES 1-4 13 1 3 5 2 1 1
CHEERLEADING GRADES 1-5 24 2 1 1 3 4 6 1 2 3 1
CHEERLEADING GRADES 3-5 _ I_—_ 2 1 1
CHEERLEADING GRADES 5-8 10 1 2 3 2 1 1
CHEERLEADING GRADES 6-8 21 4 2 1 6 5 2 1
TOTAL 75 7 2 3 10 0 21 17 0 3 2 5 3 2
CLUB ITHACA 433 17 16 34 4 5 153 68 18 18 24 4 4 68
TOTAL 433 17 16 34 4 5 153 68 18 18 24 4 4 68
CORNELL BASKETBALL CLINIC 26 1 1 9 7 4 2 2
TOTAL 26 0 1 1 0 0 9 7 0 4 2 0 0 2
CPDC SESS 1 79 3 1 4 1 33 23 5 2 3 4
CPDC SESS 2 84 2 1 4 1 34 32 1 3 2 4
CPDC SESS 3 68 2 2 3 1 33 21 ___ 2 2 2
CPDC SESS 4_ 40 1 3 20 11 1 1 1 2
TOTAL 271 8 4 14 3 0 120 87 2 10 3 8 0 12
CPDC 1 SUP AM 17 1 6 8 2
CPDC 1 SUP PM 29 1 1 13 12 1 1
CPDC 2 SUP AM 22 1 10 9 1 1
CPDC 2 SUP PM 34 1 1 17 13 1 1
CPDC 3 SUP AM _ 18 1 1 8 6 2
CPDC 3 SUP PM__- 29 1 1 1 , 15 10 _ 1
CPDC 4 SUP AM - 12 1 5 3 1 2
CPDC 4 SUP PM 20 1 3 9 5 1 1
TOTAL 181 4 2 10 0 0 83 66 4 0 0 8 0 4
EA SCH YR CHESS LEARN TO PLAY 24 2 1 1 7 8 1 2 1 1
TOTAL 24 0 0 2 1 1 7 8 1 0 2 1 0 1
EA SCH YR FISHING FUNSHOP 15 1 1 2 4 4 2 1
TOTAL' 15 0 1 1 2 0 4 4 0 0 2 1 0 0
EA SCH YR IMAGINE THAT CAROLINE ELEMENTARY 10 2 7 1
EA SCH YR IMAGINE THAT CAYUGA HEIGHTS ELEMENTARY 13 3 8 1 1
-- -- - ------ —
EA SCH Y R IMAGINE THAT NORTHEAST ELEMENTARY 15 _ _ 1 1 7 5 1 —i--__
TOTAL 38 2 0 1 0 0 4 22 0 6 1 0 0' 2
EA SCH YR MUD ART _ 27 3 1 2 1 10 6 2 1 _ 1
EASCHYRMUDART2 _ 11 ! 1 i 4_ 2 _ 1- 3
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1 /-
Yr End 2004
RECREATION PARTNERSHIP 2004 YEAR END REGISTRATION SUMMARY
I
Class Description _ ,, .i.:ITotals,I,Carrslinej.Darby t Dryden T Enfield,-,'°T Groton;;3?,C.Ithaca 7, (CIS ,,f°t*isktrg V3:an lr40,Nav talc.,V ,sea.';otttter. °NA ,
TOTAL 38 3 1 3 1 0 14 8 0 3 1 3 01 1
EA SCH YR TAE KWON DO SESS 1 31 2 3 1 10 10 1 3 1
EA SCH YR TAE KWON DO SESS 2 34 7 1 5 9 5 4 1 2
EA SCH YR TAE KWON DO SESS 3 6 3 3
EA SCH YR TAE KWON DO SESS 4 1 1
TOTAL 72 2 10 1 6 0 22 19 0 4 2 3 0 3
EA SCH YR THEATER YOUTH FALL GRP 1 5 1 1 3
EA SCH YR THEATER YOUTH FALL GRP 2 8 -- -- 4 — _ —4 —__
..-..._...
EA SCH YR THEATER YOUTH SPG GRP 1 10 _—_ —__ 1 2 4 1 1 1_
EA SCH YR THEATER YOUTH SPG GRP 2 3 1 1 1
TOTAL 26 0 1 0 2 0 8 8 1 0 0 5 0 1
EA SUMMER DRAMA SESS 1 GRP 1 8 1 1 4 2
EA SUMMER DRAMA SESS 1 GRP 2 _ ! _11 3 5 2 1
EA SUMMER DRAMA SESS 2 GRP 1 13 7 6
EA SUMMER DRAMA SESS 2 GRP 2 12 3 1 1 3 1 3
EA SUMMER DRAMA SESS 3 GRP 1 10 2 _ 7 1
EA SUMMER DRAMA SESS GRP 2 8 j _3 2 2 ' 1
TOTAL 62 0 1 4 0 0 21 23 1 6 3 0 0 3
EA SUMMER IMAG THAT 1 CLASS 1 9 2 3 2 1 1
EA SUMMER IMAG THAT 1 CLASS 2 _ 2 2
EA SUMMER IMAG THAT 2 CLASS 1 15 5 7 3
EA SUMMER IMAG THAT 2 CLASS 2 3 1 1 1
EA SUMMER IMAG THAT 3 CLASS 1 11 5 2 1 2 1
EA SUMMER IMAG THAT 3 CLASS 2 7 1 1 1 1 1 2
TOTAL 47 3 0 1 1 0 15 14 1 6 0 2 0 4
EA SUMMER TAE KWON DO 10 3 2 4 1
TOTAL, 10 3 0 0 0 0 2 4 1 0 0 0 0 0
FENCING SPRING _ 37 3 2 1 1 7 15 3 3 2
FENCING WINTER 3 1 2
TOTAL 40 0 3 2 1 1 8 17 0 3 0 3 0 2
FOOTBALL SMALL FRY FLAG --- ---- ----_— I 25 _ 1 10 12 t 1
TOTAL
25 1r 0 0 0 0_ 10 12 0 1 0 1 00 0
FOOTBALL SMALL FRY JR i 34 2 _ 6 6 10 7 2 1
FOOTBALL SMALL FRY SR 40 5 5 3 4 5 7 8 1 2
TOTAL 74 7 11 3 s 10 0 15 14 8 0 0 3 0 3
GOLF LESSONS SESS 1 BEG 10 1 3 4 1 1
GOLF LESSONS SESS 1 INTERMED _ 5 1 2
GOLF LESSONS SESS 2 BEG 9 2 2 2 2 1
GOLF LESSONS SESS 2 INTERMED 4 1
TOTAL 28 2 3 2 • • 6 10 0 3 1 • • 1
LACROSSE BOYS 114 6 9 15 4 2 27 30 5 8 3 1 4
LACROSSE GIRLS 47 1 1 2 1 1 18 17 1 3 2
TOTAL 161 7- 10 17 . 5 3 45 47 6 11 3 1 0 6
OLYMPICS JUNIOR 161 4 4 6 1 34 67 3 9 4- 2 27
TOTAL 161 4 4 6 1 0 34 67 3 9 4 2 0 27
SAIL LEARN TO SESS 1 17 3 1 1 2 4 3 3
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00)
Yr End 2004
RECREATION PARTNERSHIP 2004 YEAR END REGISTRATION SUMMARY
Class Description Totals T.Caro1k e,T.farlby T.,Oryden?t`Enfield":.T Groton f°,"C.Mica 1.'ttbaca'-k i aiis'ing=V Latisincy r1Nelsaitslcit C(ysses.,O ier NA.:.
SAIL LEARN TO SESS 2 22 5 11 2 4
SAIL LEARN TO SESS 3 CLASS 1 13 6 2 3 1 1
SAIL LEARN TO SESS 3 CLASS 2 17 1 1 5 6 1 1 1 1
SAIL LEARN TO SESS 4 CLASS 1 10 2 2 1 1 1 2 1
SAIL LEARN TO SESS 4 CLASS 2 21 5 9 2 5
TOTAL 100 8 5 5 2 0 18 34 3 12 1 2 1 9
SKATE CAMP 42 3 3 6 2 1 10 7 2 3 1 2 2
TOTAL 42 3 3 6 2 1 10 7 2 3 1 2 0 2
SKATE SESSIONS SATURDAY 46 5 5 1 2 8 15 4 4 1 1
TOTAL 46 5 5 1 2 0 8 15 0 4 4 1 0 1
SOCCER INDOOR GRADE K 32 3 2 9 10 1 1 1 2 3
SOCCER INDOOR GRADES 1&2 51 4 3 4 2 8 16 1 4 3 1 5
SOCCER INDOOR GRADES 3-5 70 4 4 2 2 23 20 1 4 3 5 2
SOCCER INDOOR GRADES 6-9 40 9 4 4 1 9 11 1 1
TOTAL 193 20 13 10 5 0 49 57 3 10 8 8 0 10
SOCCER ROTARY GRADE 1 CO-ED 81 2 4 2 2 18 35 1 6 1 3 7
SOCCER ROTARY GRADE K CO-ED 84 1 7 3 3 3 15 36 3 5 1 7
SOCCER ROTARY GRADES 2&3 CO-ED 157 2 11 6 6 54 51 1 16 1 1 2 6
SOCCER ROTARY GRADES 3-5 GIRLS 66 2 5 4 4 21 17 7 1 5
SOCCER ROTARY GRADES 4 AND 5 BOYS 87 4 2 6 40 28 3 2 1 1
SOCCER ROTARY GRADES 6-9 BOYS 56 6 6 3 2 2 13 19 2 1 1 1
SOCCER ROTARY GRADES 6-9 GIRLS 57 1 4 3 22 21 2 1 1 1 1
TOTAL 588 14 41 23 23 5 183 207 7 40 8 7 2 28
SOFTBALL DESSIE JACOBS AMER LEAGUE 40 1 3 3 3 11 13 1 2 1 2
SOFTBALL DESSIE JACOBS NATL LEAGUE I 108 6 14 9 7 18 31 2 9 7 1 4
SOFTBALL DESSIE JACOBS PREP LEAGUE 51 3 5 4 2 16 11 1 3 4 1 1
TOTAL 199 10 22 16 12 0 45 55 3 13 13 3 0 7
SPDC 1 AM 90 6 2 4 1 43 19 2 2 5 1 5
SPDC 1 PM 121 7 6 7 1 50 26 5 8 5 1 5
SPDC 2 AM 109 2 3 8 5 1 45 20 3 3 1 8 1 9
SPDC 2 PM 1381 2 4 13 5 1 56 25 3 6 4 10 1 8
SPDC 3 AM 91 2 4 6 8 1 42 12 2 1 7 6
SPDC 3 PM 122 2 5 13 8 1 51 19 2 6 8 7
SPDC 4 86 5 3 6 2 36 11 1 3 2 11 6
TOTAL 757 8 34 51 43 8 323 132 7 23 24 54 4 46
SPDC 1 SUP AM 22 _ 1 2 2 10 3 1 2 1
SPDC 1 SUP PM 35 1 4 17 6 2 2 2 1
SPDC 2 SUP AM 31 1 4 3 14 2 1 1 4 1
SPDC 2 SUP PM 41 8 24 2 1 2 3 1
SPDC 3 SUP AM _ 24 1 2 6 8 3 3 1
SPDC 3 SUP PM 1 35 8 17 4 1 4 1
SPDC 4 SUP AM 1 28 1 2 3 8 3 1 1 8 1
SPDC 4 SUP PM 25 2 2 12 2 1 5 1
TOTAL 241 0 5 32 16 0 110 25 2 5 7 31 0 8
SPORTS CAMP SESS 1 57 1 2 7 4 18 11 2 5 5 1 1
SPORTS CAMP SESS 2 67 2 7 7 2 1 26 15 1 2 3 1
SPORTS CAMP SESS 3 53 1 6 1 1 16 18 2 5 2 1
_ TOTAL', 1771_ — 4' 9 20 7 2 60 44 2 8 12 6 0 3
TENNIS LESSONS YOUTH SESS 1 BEG 1 91 2 1 4 1 1
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Yr End 2004
RECREATION PARTNERSHIP 2004 YEAR END REGISTRATION SUMMARY
CIasstlescription ' ' '::'''' ,. . '..:T0t0M'..,T. 'CitiOneT.-1Dfntoin:r1Dtlid< '.,4`f,Weld,,,,T.OrataiSAMM104.-elillaMi',%0*HD—VaIMMI27TiMMAIMO
TENNIS LESSONS YOUTH SESS 2 BEG 7 2 3 i
TENNIS LESSONS YOUTH SESS 2 INTERMED 1 1
TENNIS LESSONS YOUTH SESS 3 BEG , 2 2
TENNIS LESSONS YOUTH SESS 3 INTERMED _ 3 1 2
TOTAL 22 0 2 3 0 0 6 8 0 1 0 0 0 2
TENNIS TOURN 17&OVER DOUBLES 29 1 6 7 6 2 1 6
TENNIS TOURN 17&OVER SINGLES 48 1 1 18 8 5 4 2 -4
TENNIS TOURN 17&UNDER DOUBLES 1 1
TENNIS TOURN 17&UNDER SINGLES 9 2 1 3 1 1 1
TOTAL 87 0 0 3 2 0 25 19 12 7 1 3 0 15
TOTSPOT FALL 2004 195 11 3 19 4 3 55 25 7 10 7 8 43
TOTSPOT WINTER/SPRING 2004 984 22 15 62 56 8 338 214 25 54 53 12 1 124
TOTAL 1179 33 18 81 60 11 393 239 32 64 60 20 1 167
_ GRAND TOTAL! 5875 193 256 397 238 37 1961 1508_ 122 294 202 197 151 455,
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Yr End 2004
RECREATION PARTNERSHIP 2004 YEAR END REGISTRATION SUMMARY _ {
Class Description. Yokels.?.Caroline`.'t',D?n1y" T Dryden,,,T;En1leld T.Groton C.Ithaca T,Ithaca ;T.;Caning V,Lansing.,T.Newfield T.Ulysses Other NA
BASEBALL KIWANIS 318 15 16 32 13 0 96 108 3 13] 81 5 01 9
BASKETBALL MIDDLE SCHOOL 62 3 7 4 2 0 13 17 0 3i 51 3; _ ' 5
BASKETBALL SMALL BALL 57 0 6 5 2 0 21 19 0 1 0 2 0 1
CLUB ITHACA 433 17 16 34 4 5 153 68 ..----_18 18 22 2� 5 3 8
CHEERLEADING 75 7 2 3 10 0 21 17 0 3 41 4 68
CORNELL BASKETBALL CLINIC 26 0 1 1 0 0 91 _ 7 0 41 2, Or 0i 2
CASS PARK DAY CAMP 271 8 4 14 3 0 120 87 2 10 3i 8 12
CASS PARK DAY CAMP SUPERVISION 181 4 2 10 0 0 83 66 4 0, 0, 8, 0 4
EA SCH YR CHESS LEARN TO PLAY 24 0 0 2, 1 1 7 8 1 0! 2i 1' 0' _ 1
EA SCH YR FISHING FUNSHOP 15 0 1 1 2 0 4 4 0 01 2 1 0_ _ 0
EA SCH YR IMAGINE THAT 38 2 0 1 0 0 4 22 01 _ 6 1 Oj 0l 2
EA SCH YR MUD ART 2 38 3 1 3 1 0 14 8 071 3 1' 3 0 1
EA SCH YR TAE KWON DO 72 2 10 1 6 0 22 19 0 4 2 3 01 3
EA SCH YR THEATER YOUTH SPG 26 0 1 0 2 0 8' 8 1 0 01 5 0; 1
EA SUMMER DRAMA 63 0 1 4 0 0 21 24 1 6 3 0 01 3
EA SUMMER IMAGINE THAT 46 3 0 1 1 0 15 13 1 6 0 2 0 4
EA SUMMER TAE KWON DO 10 3 0 0 0 0 2 4 1 0 0 0 0 0
FENCING 40 0 3 2 1 1 8 17 0 3 0 3 0 2
FOOTBALL SMALL FRY FLAG 25 1 0 0 0 0 10 12 0 1 .01 1 0 0
FOOTBALL SMALL FRY 74 7 11 3 10 0 15 14 8 0 0; 3 0 3
GOLF LESSONS 28 2 3 2 0 0 6 10 0 3 1 0 0 1
LACROSSE 161 7 10 17 5 3 45 47 6 11 3 1 0 6
OLYMPICS JUNIOR 161 4 4 6 1 0 34 67 3 9 4 2 0 27
SAIL LEARN TO 100 8 5 5 2 0_ 18 34 3 12' 1 2 1 9
SKATE CAMP 42 3 3 6 2 1 10 7 2 3 1 21 0 2
SKATE SESSIONS SATURDAY 46 5 5 1 2 0 8 15 0 4 4' 1 0 1
SOCCER INDOOR 193 20 13 10 5 0 49 57 3 10 8 8 0 10
SOCCER ROTARY 588 14 41 23 23 5 183 207 7 40 8 7 2 28
SOFTBALL DESSIE JACOBS 199 10 22_ 16 12 0 45 55 3 13 13 3 0 7
STEWART PARK DAY CAMP 757 8 34 51 43 8 323 132 7 23 24 54 4 46
STEWART PARK DAY CAMP SUPERVISION 241 0 5 32 16 0 110 25 2 5 7 31 0 8
SPORTS CAMP 177 4 9 20 7 2 60 44 2 8 12 6 0 3
TENNIS LESSONS 22 0 2 3 0 0 6 8 0 1 0 0 0 2
TENNIS TOURN 87 0 0 3 2 0 25 19 12 7 11 3 0 15
TOTSPOT 1179 33 18 81 60 11 393 239 32 64 60 20 1 167
Registration Grand Totals r 5$5= ;'183 256 397 ._. 37 196j 150$ ' ::>122 294 202 197 15 '465
Female 1422 55 77 95 55 15 448 362 35 77 46 48 6 103
Male 1808 81 96 124 59 11 539 480 57 117 56 64 6: 118
NA 1 � 1
Other 85 1 3 1 51 11 1 16
*Gender Totals *230` 36 173 .219 114 d ?6 9$$ $43 92 194 102 112 12 221
-*Unduplicated Count , 3315•: #37: X76 224_ 114 - ' 26 !03$ 853...,,'': 93 x 194,? - 103 " , 112 12 238
•••-gender and unduplicated counts include numbers for non-Recreation Partnership programs(I.e.Iroquois Cam ,Pool Passes,Skate Passes and Swim Lessons at Cass Park1. Effort underway to
isolate aforementioned numbers in recreation database reporting and exclude from totals. I .1 i 1 i I 1
Page 1
215 East State Street, Ithaca, NY 14850
Leadership Tompkins Phone (607)272-3025
Fax (607)272-3214
February 7, 2005
Allan Green, Director Ithaca Bureau
1 James L Gibbs Dr
Ithaca NY 14850
Dear Mr. Green:
The Leadership Tompkins class is requesting the exclusive use of Stewart Park on 5/7/05 to
hold a charity Disc Golf event that will raise a significant amount of money for the local charity
Big Brothers/Big Sisters of the Ithaca Youth Bureau.This event will be part of the 100-year
celebration of Big Brothers/Big Sisters.
Attached are some slides that provide more information about the exciting sport of disc golf.
The goals of this event:
• Raise over$2000 for this worthwhile city charity(Big Brothers/Big Sisters) of the
Ithaca Youth Bureau.
• Build awareness about the exciting and rapidly growing sport of Disc Golf.
What is Disc Golf? • •'
It is one of the fastest growing sports across the nation and is a wonderful, inexpensive way for
players of all ages and abilities to get outside and recreate. The rules are very similar to"Ball"
Golf, but instead of a ball,players use Frisbees(commonly calltd'discs):The Object is to get the
disc in a basket in as few shots as possible. •
Locally, there is a strong interest in disc sports. We know this event will generate a lot of
excitement due to the already strong foundation of Ultimate Frisbee teams and clubs in Ithaca.
Ultimate Frisbee is a team sport in which the goal is to pass the Frisbee (disc)over a goal line.
Cornell Iiniversity has three clubs consisting of ultimate teams,Ithaca College has one ultimate
team, and, within the last three years, a city ultimate group has formed with 12 summer league
teams. A disc golf survey of the community was completed in December, generating 230
responses from local residents. The results of the survey have shown that over 140 respondents
are interested in the aforementioned charity event, and 79 respondents were interested in joining
a disc golf club.
What we need...
First, we need to secure an outside location where we can hold the event, which requires about
15-20 acres of land to set up a temporary golf course. Our certified course designer will take
care of the layout. In order to hold the event at Stewart Park, we will need exclusive use of the
outdoor grounds of the park (due to safety concerns with the flying discs traveling around the
park).
Sponsored by the Tompkins County Chamber of Commerce and Tompkins Cortland Community College
hap://www.leadershiptompkins.org
215 East State Street, Ithaca, NY 14850
Leadership Tompkins Phone (607) 272-3025
Fax (607) 272-3214
However, spectators and visitors are expected and welcomed. We'll just need to be able to
control the traffic and usage of the park to keep all spectators and participants safe. Areas will
be marked off for access and parking, allowing for limited access on the actual course.
We have eighteen temporary baskets that can be rolled out to the location and will not damage
the park in any way.Moreover,the event would cause no damage to the grounds except for
normal foot traffic of the day(approximately 100-200 participants and hopefully an equal
number of spectators).People will be walking the course, and its unlikely that everyone will
follow the same path due to the differences in shots. Thus, the wear and tear on the grounds
will be minimal.
The event...
The event will consist of two parts: the amateur tournament and the charity event. The amateur
tournament will draw skilled disc golf players from many areas of Central NY (under 60
participants)to play 18 holes of golf in the morning. The charity event will consist of novice
players from elementary-school-age to senior-age participants from all areas of the community,
playing in an 18 team, 18 hole,captain-and-crew tournament with a shotgun start. Each team
will pay$200 to play and the proceeds will go towards the formation of a not-for-profit Disc
Golf Club and benefit the Big Brother/Big Sister program. Each team will be matched up with a
professional disc-golfer to provide instructions and pointers on the game. We will strive for
diversity in the teams to illustrate how disc golf is a fantastic, low-cost, recreational activity that
everyone can enjoy.Teams will be made up of area business leaders, public service employees
(fire department,police department, and government officials), local school children, kids
involved with local youth programs, and,of course, the many children who belong to the Big
Brother/Big Sister Program.
This will be a hopping event with loads of excitement for participants and spectators alike. We
feel that Stewart Park is an ideal location that will help make this event a huge success,
increasing the fund-raising potential. Moreover, Kate Foley of Big Brothers/Big Sisters is very
interested in seeing this event happen and believes the fund-raising will significantly help with
this very worthwhile city program. If you have any questions or require additional information,
please feel free to call me at 607 255 3154.
Sincerely,
Cutter Cramton
cc: Carolyn Peterson, Ithaca City Mayor
cc: Liz Vance, Deputy Director Ithaca Youth Bureau
cc: Katie Foley, Director Big Brothers/ Big Sisters
cc: Andy Hillman,City Forrester
cc: Bill Gray, Superintendent of Public Works
Sponsored by the Tompkins County Chamber of Commerce and Tompkins Cortland Community College
http://www.leadershiptompkins.org
Ithaca Youth Bureau
Board of Advisors
Minutes of the February 14, 2005 Meeting
Attendance:
Joan Spielholz, William Murphy, Colleen Emerick, Lisa Shaffer, Edward Pettit, Barton Smith.
Staff:
Allen Green, Liz Vance, Tara Flanders. -
Guest:
Don Tobias. CA
Absent: MED
Nancy Zook, Cheri Kruse. IINAR v r(15
Excused:
Larissa Anderson, Michael Anderson, Ambria Diaz, Sebby Friedeborn. � ��;� { �;
Meeting called to order at 07:05 pm
A. Introductions were made all around.
B. Approval of January Minutes.
II. NEW BUSINESS
Conversation with Don Tobias:
Don introduced himself and gave his perception of the responsibilities of an advisory board.
Some key points were to:
1. Advise the staff rather than govern,
2. Monitor how roles change,
3. Effectively communicate responsibilities and recognize the responsibilities with-in the bi-
laws,
4. Maintain a check and balance between the staff and the advisory board members.
He also advised the board to consider two things: what type of board it is and how much time are
they willing to contribute. He stated that people are asked to be on the board because of their
expertise. Although, it takes time to develop that expertise and there is an expiration date on that
expertise. Joan expressed how the board has lost its"umph" and with the other
advocacy/program board that surround the IYB Advisory board they feel that if the operation is
running smoothly then the board is not needed. Don stated the importance that the board perform
a self-analysis on an annual basis and regularly review the operation of the board. Don
rhetorically questioned the board as to how the IYB can make a more civil community. He
suggested taking a multi-generational approach to it. Joan expressed the importance of staff
members checking in with the board to keep the communication open. Don encouraged the board
to focus on three goals. He also suggested that the board set up a meeting with the Coordinators
and Supervisors of each of the programs. Don agreed and requested to come back before May
for an update.
III. OLD BUSINESS
IV. BOARD/STAFF COMMITTEE REPORTS
1. 2004 Participation & Statistics
Allen briefly gave an overview on the 2004 Participation & Statistics for the Ithaca Youth Bureau.
He stated that if anyone had any questions to contact him.
2. College Discovery Program
The board was given an update on one of the new programs, College Discovery Program, This
program is designed to help 5th grade students with high academic ability to continue to succeed
in middle school and high school and graduate from a college of their choice.
G:\IYB Board\Minutes\IYB ADV MIN2005\FEB.DOC
IV. Reports from Liaisons:
V. BOARD COMMENTS/ISSUES
• Leadership Tompkins—Disc Golf
Allen wanted to give information to the board on a showcasing event that One-to-One along with
Leadership Tompkins is trying to organize. This one-day event will be held at Stewart Park and
will be showcasing disc golf. Currently they are awaiting the approval from the Board of Public
Works, which is the first step. Leadership Tompkins has agreed to identify One-to-One as the
beneficiary of the fundraiser. The purpose of this event is to eventually create a site for disc golf
, here in Ithaca.
." VI. ADJOURNMENT
Meeting Adjourned at 08:45 pm
re.
G:\IYB Board\Minutes\IYB ADV MIN2005\FEB.DOC
PROGRAM ANNUAL REPORT
State of New York
OFFICE OF CHILDREN AND FAMILY SERVICES (See instructions on reverse)
Form OCFS31401FrontHHRev 9/981
Sponsoring Municipality: CO TOMPKINS Program Code: 04500010R001 Fund: YDDP
Implementing Agency: CITY OF ITHACA YOUIH BUREAU
Program Title: RECREATION MAINSTREAMING SVCS
Agency Address: 1 JAMES L GIBBS DR, ITHACA, NY 14850
Contact Person: JOANNE GROOI€ Title: RECREATION SUPERVISOR
Telephone Number: (607)273-8364
PROGRAM SITES
Assembly Senate Local Ping City Council
Type Address District District Board District
OFFICE 1 JAMES L GIBBS DR 125 50
ITHACA 14850
GYM 1 JAMES L GIBBS DR 125 50
ITHACA 14850
PROGRAM PROFILE
Number of Youth
Problem/Need Target Service Methods to be served Unduplicated Count
Primary 110 566 128 125 188 188
Secondary 188
STATISTICAL REPORT: Use only Whole Numbers. Do NOT use Percentages.
No direct services provided to youth.
Unduplicated Number of Youth Served: 186
Gender: Male 122 Female 64
Ethnicity: White 136 Black 27 Hispanic 2 American Indian
Asian 5 Other 8 not available 8
Age: O - 4 14 5 - 9 96 10 - 15 58 16 - 20 18
Narrative attached as per instructions on Reverse: Yes No
MONITORING - Describe the methods used to monitor this program during the reporting
period. Include who conducted the monitoring, when it was conducted, and how the
results were used. (Attach additional page if necessary).
Please see attached
PREPARED BY: , g I 'C .�fe_i,) `1 TITLE - DATE
Sign ture of Program director or designee
CERTIFIED BY: TITLE DATE _
Signature of Chief Executive Officer
(or designee), or Agency Executive Director if direct contact
MONITORING-Describe the methods used to monitor this program
Supervisor Joanie Groome with assistance from the RMS staff monitors
this program utilizing the following methods:
1. Review of participant registration
2. Review of participant attendance and number of service hours provided
3. Approval of program goals and plans to meet those goals
4. Quarterly statistical reporting to the Tompkins County Youth Bureau
including progress notes toward reaching goals
5. Periodic program observation and analysis
6. Review and approval of budget records
7. Meetings(minimum three times a year)with the RMS Advisory Board
Members of this Board include youth and adult participants,family members
and guardians of participants,related service agency staff,RMS staff,
program volunteers. The Advisory Board has an open invitation for new
members.
8. Weekly staff meetings and supervisory meetings as necessary
9. Annual monitoring by the Tompkins County Youth Bureau
10.Annual program presentation to the Office of Mental Retardation/Develop-
mental subcommittee of the Tompkins County Mental Health Services
Board
11. Ithaca Youth Bureau Supervisor Meetings six times a year
12. Monthly meeting with the Ithaca Youth Bureau Recreation Department
• 2004 TOTAL YOUTH SERVED
BY MUNICIPALITY AND AGE
O
-I
y rn o cn 0
Cn o (J1 co MUNICIPALITY
a 1 Town Caroline
a 1 1 Town Danby
3 3 I Town Dryden
Village Dryden
9 3 Town Enfield
•
2 I ) Village Freeville
9
I Town Groton
3 I Village Groton
a0 1 3 City of Ithaca
6 Town Ithaca
Village Cayuga Hghts
1 1 Town Lansing
Village Lansing
8 2 I Town Newfield
lay I Village Trumansburg
3 5 Town Ulysses
I Unknown
14 2 3 1
1 Out of County
I
5'8 ) II TOTALS
INTRODUCTION
Recreation Mainstreaming Services (a division of the Ithaca Youth Bureau)
proudly celebrated its 27th year anniversary in 2004. For over 27 years, RMS
has been providing recreational programming for members of our community
including youth and adults with disabilities.
Our mission statement is as follows:
"RMS strives to help individuals,primarily those with disabilities,achieve their
goals for happiness and well-being. RMS does this by creating leisure oppor-
tunities for active participation, making friends,and fostering independence."
RMS served 186 youth in 2004. Each of these youth have unique needs
that require skilled professionals to address. We are fortunate in that our staff are
highly trained(including 3 staff with a Therapeutic Recreation Degree, 2 staff
with a Special Education Degree and 2 staff with a Physical Education degree),
and who are very dedicated to the RMS mission.
Even with our professional staff, we need the extra support of one-on-one aides
for an increasing number of our youth. We feel fortunate
that our tie with Ithaca College is strong and receive many referrals for extra
support from IC students.
During 2004, we had the transition of a new staff member joining our team after
the resignation from Joby Greenspun who is working on her Masters Degree.
Charlie Dorsey, Therapeutic Recreation Specialist was hired in August
as a full-time staff.
We feel 2004 was a challenging yet successful year and are looking forward to
2005 with great enthusiasm!
TECHNICAL ASSISTANCE REQUESTED
The staff of Recreation Mainstreaming services feel that their skills could be
further enhanced by having workshops and/or support in the following areas:
1. Information regarding autism in children and adults
2. Information regarding behavior modification for individuals with autism.
3. Information regarding Oppositional Defiance Disorder
4. Information regarding Pervasive Developmental Delay
5. Grant opportunities for equipment(ramps, adaptive gym equipment)
6. Grant opportunities for transportation support
7. Financial support to attend conferences in latest trends in Therapeutic
Recreation
8. Financial supports to continue to attend trainings that earn credit for CTRS
(Certified Therapeutic Recreation Specialist)
We appreciate any technical services the.County Youth Services can provide-.
We appreciate any leads or information regarding financial supports for our staff to
attend professional conferences.
OBSTACLES
RMS served 186 youth in 2004.We feel our programs were successful
and met most of the established goals. Our staff takes great pride in offering
programs that are organized and very well supervised. We continue to increase
our volunteer base through the acquisition of additional Ithaca College work-study,
field-work and program volunteer students thus providing one on one assistance
when necessary. We also are assisted by volunteers from Cortland State Coileiie.
and Cornell University.
As stated in 2002, transportation for youth ltvtng in rural areas continues to be an
obstacle for participation. While we continue to seek means of transportation
for youth living many miles outside of the city (carpool, outreach programming)
we real tie more youth would have, access to RMS if we ∎\ere able to transport.
to and from all of our programs.
An additional concern is the need for one to one assistance for an increasing
number of youth due to severe disabilities. We continually seek for qualified
volunteers to help us keep our participants safe and programming effective. The
needs of these individuals are complex and require professional skills. We are
fortunate to have Physical Therapy, Occupational Therapy, Therapeutic Recreation
and Psychology Majors from Ithaca College assist us during their academic year.
Unfortunately, the college semesters do not coincide with the public school
schedule and programs cannot be offered year round for everyone due to
safety and supervision needs.
COORDINATION RELATIONSHIPS
In 2004 Recreation Mainstreaming Services continued its relationship with
the Ithaca City School District,Trumansburg, Dryden and Groton Schools.
A closer relationship was established with Franziscka Racker Center and
its preschool program.
Having this relationship provided a necessary link to receive referrals,obtain
participant information, establish and continue existing programs. Teachers,
social workers,school psychologists help to identify and advocate for youth
to become participants in our program. Other coordinating efforts include
relationships with the Tompkins County Social Services Department, Broome
DDSO, SETRC of BOCES,OMR/DD Subcommittee of the Tompkins County
Mental Health Services Board, Ithaca College Financial Aid Office, Finger
Lakes Independence Center, Ithaca College Therapeutic Recreation Department.
CONSUMER FEEDBACK/STAFF TRAINING
The RMS Advisory Board ,developed 10 years ago, provides a vehicle for
communication between all individuals involved/interested in our programs. The
Board members include program participants, family members,agency staff,
community members and RMS staff. Advisory Board meetings provide a
semi-formai atmosphere for members to share concerns, offer suegestions for
programming and networking opportunities. Membership to this Board continues
to have an open invitation. The board meets as necessary which is usually ; times
per year.
RMS staff members are asked to participate in a committee, advisory group
or board of a networkino agency. I la\ing a presence on committees has helped
improve our communication with agencies and staff. In 2004 members of the
RMS staff served on the following committees: Tompkins Count Mental I lealth
Services Board of Directors, Unity i louse Program Committee, Challenge
Industries Program Committee, Office of Mental Retardation and Developmental
Disabilities Subcommittee, Finger Lakes Independence Center_ Staff also served
as a liaison for the Central New York Special Olympics and Tompkins County
Lifelong Learning Program.
Informal, ongoing communication occurs with our participants and their families
throughout the year. Each time an activity is scheduled RMS contacts parents or
guardians. All RMS staff have 24 hour voice mail and designated office hours.
Staff meets once a week on a regular basis to discuss programs, address concerns
and share feedback. The RMS supervisor meets with each staff member as
needed and an `open-door policy" is in effect.
Recreation Mainstreaming Services staff are required to obtain and keep current
the following certifications: Child/Infant and Adult CPR, Standard First ,
Incident Reporting,Bloodbourne Pathogens, Infectious Disease Control,
Defensive Driving, Van Driving Certification,Sexual Harassment. Though not
required,staff hold these certifications: Therapeutic Recreation Specialist,
Water Safety Instructor,Lifeguarding,CPR for the Professional Rescuer,
Special Education Teacher Certification,Applied Behavior/Analysis Training.
Staff are encouraged to attend trainings that pertain to our field.
New employees are required to attend a Youth Bureau and City of Ithaca
employee orientation.
RMS offers academic work sites for the following: Field Work I, Work-Study,
Community Service. We accommodate students needing to volunteer in a
community based program from Ithaca, Cortland State,Cornell and TC3.
We estimate over 100 students from local colleges volunteered in our programs
during 2004 Volunteers receive the necessary training repective to their service
and are under the supervision of RMS staff at all times.
During 2004 we continued to clarify our program participants by requesting
a completed RMS registration form for each new youth. A completed registration
gives us permission to obtain psychological and individual education plans
for each youth. We update files as necessary.
RMS staff are asked to participate in local community and
publicity e ents(l3OCES Open House, Ithaca Festiva! Parade) Stall c;.,mribute
to quarterly and annual reports as \yell.
Cut in Services
RMS has not received any signillcant cuts in its funding. Therefore, 11e rdici not
reduce our services.
Recreation Mainstreaming Services at the Ithaca Youth Bureau has contributed to
a great sense of self, community, activity, recreation, and friendship for G
age 8. His participation in Friday Boys Club has turned him to a Defender of
Wildlife who goes on weekly missions with Captain Environment , Charlie
Dorsey alter ego! Sounds fun, right? Yes, it is fun, but more importantly, G
now participates in activities that he wouldn t do before. G has developmental
disabilities and faces many social and behavioral challenges. Before Boys Club, it
was extremely difficult to engage G in any kind of outside activities. Staying inside
reading books or watching videos was much of his everyday life. Now, he eagerly
awaits Fridays to go on a mission! He has released the goddess of Spring on a
hike at Taughannock Falls; he has studied birds, he has explored science, nature.
and enjoyed hikes, adventures, learning, fun, and recreation. But most importantly;
G has become a friend, a member of a group, a person who belongs.
For the first time ever,G participated in a Boys Club overnight. Reluctantly
and nervously, his parents let him come, planning to wait by the phone for a call
saying they should come bring him home. The call never came! At the Saturday
morning pick-up, G parents were met with excitement and G introduced them
to his friends and regaled them with his overnight adventures. All this growth and
development from a boy who never would have agreed to be away from the
comfort and security of his own home, routine, and environment. Nor did his
parents imagine that he too could fit in enough to handle an overnight!
This is just one example of G benefit of being part of RMS at the Ithaca
Youth Bureau. He participated in the Ithaca Festival parade gleefully waving and
cheering while holding the RMS/IYB banner. He has gone ice skating and
swimming. He has been able to participate in summer camp, thanks to an RMS
aide. He will participate this Spring in a theatre program, again, thanks to an aide.
Many times he has gone on outings and adventures, all because of the strengths
of the program and the RMS/IYB employees. Because of RMS, G is fortunate
enough to be included, accepted, and be a vibrant part of a wonderful group of
kind, caring friends, both the RMS staff and the other children in the program.
Submitted by Jessica & Joe parents
Ithaca Youth Bureau
Board of Advisors
Minutes of the March 14, 2005 Meeting
Attendance:
Joan Spielholz, William Murphy, Lisa Shaffer, Edward Pettit, Barton Smith, Sebby Friedeborn,
Larissa Anderson, Michael Anderson, Ambria Diaz.
Staff:
Allen Green, Karen Friedeborn, Tara Flanders, Joanie Groome.
Guest:
Pete Hesserson, Ithaca High School student from Government class.
Absent:
Nancy Zook, Cheri Kruse, Colleen Emerick.
I. Meeting called to order at 07:05 pm
A. Introductions were made all around.
B. Approval of February Minutes.
II. NEW BUSINESS
Program Monitoring- RMS:
Joanie Groome, Recreation Supervisor of the Recreation Mainstreaming
Services (RMS) gave an overview of the program. She reported that the RMS program
has been in place since 1977 and that this year would mark their 27th year. The RMS
program provides services to children and adults in Tompkins County with disabilities.
The youngest child in the program is 2 years old and the eldest adult is in their late 80's.
Joanie stated that there are currently 6 employees on staff with about 400 participants.
She reported that the goal is to provide an excellent recreation programming
service for the children/adults with disabilities. She mentioned that the RMS program did
not have a set objective, mission statement or goals, but over the years they have
developed them.
Joanie expressed that the area colleges (Cornell, Cortland, Ithaca College and
TC3) have been a tremendous help by supporting the program with their student interns.
She explained to the board about how the program has worked hard over the years to
provide one-on-one programs. She stated that 30% of the programs, such as exercise,
wellness holiday ball and camping, happen at the Ithaca Youth Bureau. She reported
that they send out a monthly calendar of programs. Each program has a maximum
number and currently each program is maxed. Joanie then presented a slide show of
photographs from the various programs that have happened over the past 20 years. She
went on to explain that most of the programs such as sledding, YMCA swimming,
bowling, City Health Club, and the sponsored volleyball team, happen after 3:00pm. With
all these programs, transportation is provided with 2 city vans.
Joanie explained that people with disabilities have been treated horribly over the
years and it was not until 1975 that it was mandatory to help children with disabilities in
schools. She expressed that it has been getting better and that the RMS program helps
include people with disabilities. Joanie affirmed that the staff is there to serve as
advocates for the participants in the program. They work hard at treating each
participant as a person first. Edward Pettit suggested the idea of contacting the Cornell
University group called See You People First in which they work at developing
awareness of people with disabilities.
Joan Speilholz asked about the RMS Board. Joanie Groome described the board
as informal. She stated that 25% of the board members are participants and the rest are
G:UYB BoardWtinutes\IYB ADV MIN20051MAR.DOC
parents and agency representatives. Joanie reported that the board only meets when
there is an agenda to work on. Therefore, sometimes the board will meet 3 to 4 times a
year. She also stated that there are no by—laws for the RMS board. She believes that
the main goal of the board is to help people to make connections face-to-face. Bill
Murphy asked if the RMS program could see anything that the board needs to change.
Joanie reassured the board that the RMS program could greatly benefit from the use of
the IYB Advisory Board. She suggested that the board consider how the people with
disabilities could be included in the community recreation and leisure activities.
Report from the Student Reps lobbying in Albany, New York
Michael Anderson and Larissa Anderson reported on the youth reps experiences
on February 14, 2005, in Albany, NY, as they were participating in the lobbying of the
potential impact of Governor Pataki's 2005-2006 budget cuts on Youth Services. Karen
stated that there were about 200 youth representatives there from other Youth Bureaus
about 62 counties in New York State (NYS). This cut will affect about 5.1% in the funding
currently available to every town, village, city and county in New York State. Pataki
spoke about his recommended plan to cut $1.45 million dollars in the statewide Youth
Development and Delinquency Prevention Program (YDDP) funding. Larissa stated that
Barbara Lifton encouraged the student representatives to give their personal
experiences. She fought for the cuts to be reinstated. The representatives were
encouraged to write the local governments and encourage the reinstatement of the cuts.
Karen stated that currently the government is in negotiations and that the board could
find out the updates on the New York State Youth Bureau website at www.nysvb.com.
III. OLD BUSINESS
Follow-up on Don Tobias— Next Steps
The board members readdressed their concerns about the board's development
and focus. Edward suggested that there be contact with the Coordinators and
Supervisors with leadership training, workshops,joint forums, and all day Saturday
retreats. Bill suggested that we begin by overseeing the Ithaca Youth Bureau overall
goals and help the find effective ways to meet those goals. Lisa expressed the
importance of committing to the agenda and time so that way the members would be
more likely to commit to other opportunities. It was agreed upon to add to next month's
agenda the discussion of what the board wants from each of the program boards. The
board requested that the IYB 2005 goals be sent via email and that each member
respond with 3 discussion questions for next months meeting.
IV. BOARD/STAFF COMMITTEE REPORTS
V. Reports from Liaisons:
VI. BOARD COMMENTS/ISSUES
VI. ADJOURNMENT
Meeting Adjourned at 08:45 pm
•
G:UYB Board Minutes\IYB ADV MIN2005 MAR.DOC
Administrative Component- Ithaca Youth Bureau
prepared each year in relation to Administrative Functions. This report is reviewed by the
Advisory Board and submitted to the Office of Children and Family Services via the
County Youth Services Department. Staff supervision is provided on an ongoing basis
through a variety of staff meetings, supervisory meetings, and administrative meetings
weekly, bi-weekly, monthly. Extensive planning is conducted on an ongoing basis.
Coordination and advocacy efforts are ongoing. Our extensive contacts with children and
families through our programs provide a wealth of information about local youth needs and
the resources that are available. The Executive Committee of the Board and the full Board
work with the Director and staff on monitoring data collection and analysis, as needed.
II. RESOURCE ALLOCATION PROCEDURES
Not applicable
III. MONITORING AND EVALUATION PROCEDURES
a) Monitoring System
Directly funded programs prepare quarterly reports and annual reports. These reports include
statistical information, a program description,and information regarding progress toward
objectives,highlights, and obstacles. Program Coordinators are responsible for preparing and
submitting these reports. A variety of staff meetings, Supervisory meetings and administrative
meetings are held on a regular basis in order to review programming, coordinate at the staff
level and explore opportunities for program improvement and expansion.
During the course of our internal monitoring we examine the number and nature of young
people served, explore opportunities for improving cost efficiency, program quality and
program impact. In addition, programs report to various committees of Common Council and
to full Council on an as needed basis. These committees include Community Services, and
City Administration. In some instances other funders conduct monitoring as well. These
include Tompkins County Youth Services,Tompkins County Mental Health Services, New
York State Office of Mental Retardation and Developmental Disabilities,New York State
Education Department and others. The Program Committee of the One-to-One Big Brothers
Big Sisters Planning and Development Council monitors compliance with the Big Brothers
Big Sisters of America Standards of Service. The Paul Schreurs Memorial Program and the
Recreation Mainstreaming Services Program each have Advisory Boards of their own that
assist with monitoring. The monitoring results are used for planning purposes, in making
decisions to improve programming, in establishing priorities, in guiding our fund-raising and
grant seeking activities, and in making funding decisions.
b) Evaluation System
Program Evaluation System
BBBS Expected performance outcomes are written into grant/funding proposals. Actual
outcomes are measured against expected outcomes.
Outcomes are proposed for measuring youth progress in the areas of confidence,
competence and caring. Case Managers work with volunteers,parents and teachers to
document progress on 18 different assets within the main three areas. Results are shown
in in the outcome evaluation charts. Program coordinator pulls info together for outcome
measurement portions of reports.
CAS The evaluation tools used are: anecdotal observation,benchmark forms,skills attained
lists,participant evaluation forms and attendance records. The evaluation process is
ongoing and conducted by the Program Coordinator.
3
O v �
Administrative Component- Ithaca Youth Bureau
Outings The evaluation tools used in the past are: anecdotal observation,benchmark forms, skills
attained lists,participant evaluation forms and attendance records. The outings program
has recently downsized significantly. As this program is being restructured the evaluation
system and tools are also being restructured.
PSMP In the long term,evaluation is based on the number and percentage of students that
graduate from high school and go on to college and/or post-secondary employment.
In the short term,evaluation is based on grades,attendance and student behavior
(suspensions,disciplinary referrals, etc.) Long-term evaluation is conducted by the
Program Coordinator. Shorter-term evaluation is conducted by the entire PSMP team.
YES Expected performance outcomes are written into grant/funding proposals. Actual
outcomes are measured against expected outcomes.
County funded program: Outcomes are proposed for measuring job search skills. Case
Manager documents starting score and updates scores as progress is made.Data is entered
in database.Program coordinator pulls info together for outcome measurement portions of
reports.
City funded program: Case manager helps onsite supervisor and participant complete
work skill evaluations,takes ongoing case notes,and reports weekly to coordinator.
Supervisors and participants are surveyed. Program reports include survey results,
outcomes,and ideas for program changes.
IV.RHYA
V. MUNICIPAL YOUTH BUREAU SECTION
a) Municipal Planning Activities
The Ithaca Youth Bureau participates in a variety of needs assessment activities on an ongoing
basis. Recent examples include a survey, titled: "Help Design the Future of the Ithaca Youth
Bureau," a Recreational Mainstreaming Services Needs Assessment Survey, an Organizational
/Administrative Needs Survey, a Swimming Pool User Survey, and Miscellaneous Program
Feedback Surveys. We work closely with a unique inter-municipal Recreation Partnership
Board on recreation needs assessment and planning.
b) Municipal Monitoring and Evaluation Procedures
See section III. a and b above.
VI.Appendixes.
Appendix A-1 Organizational Structure of the City of Ithaca
Appendix A-2 City of Ithaca Board & Committee Organizational Chart
Appendix B-1 Ithaca Youth Bureau Central Administration Organizational Chart
Appendix B-2 Recreation & Cass Park Divisions Organizational Chart
Appendix B-3 Youth Development Division Organizational Chart
Appendix C List of Ithaca Youth Bureau Advisory Council Members
4
Ithaca Youth Bureau
Board of Advisors
Minutes of the April 11, 2005 Meeting
Attendance:
Joan Spielholz, William Murphy, Lisa Shaffer, Barton Smith, Sebby Friedeborn, Michael
Anderson, Ambria Diaz.
Staff: .' ' =�'�r4
Allen Green, Karen Friedeborn, Liz Vance, Tara Flanders.
Absent:
Larissa Anderson, Nancy Zook, Cheri Kruse, Colleen Emerick. <cS)
I. Meeting called to order at 07:05 pm
A. Introductions were made all around.
B. Approval of March Minutes. . _ ��•la
II. NEW BUSINESS
Approval of Big Brother, Big Sister Board members:
The Board was supportive and approved Walter Williams and Rebecca Snyder
as new members to the Big Brother, Big Sister, Planning and Development Committee.
III. OLD BUSINESS
2005 Board Focus, IYB Goals:
Review IYB Advisory Board manual
`./ Each Board member was given an IYB Advisory Board Manual in which they
were asked to review the code of ethics and sign at the bottom. Bill suggested that the
Administrative Secretary keep the signed forms on file. It was requested that each of the
board members update the contact list and check their emails one week before the
monthly meetings.
Review the IYB 2005 Goals
Allen started out by updating the board members on what steps have been taken
to meet the 4 goals that were set for 2005. He began by reporting on the progress taken
to diversify the IYB funding. He mentioned that Karen Friedeborn has developed the
College Discovery Program, which is funded through the TAUCK Foundation. Liz
mentioned the tennis grant through the US Tennis Association, which will allow the
recreation department the ability to hire a tennis pro instructor during summer camp.
Allen mentioned the Bowl-for-kids-sake fundraiser that the BBBS will be having on the
23' of April at the Bowl-a-Drome and Helen Newman. Also mentioned were the Ithaca
College Radio Marathon,which the BBBS program was a part of and the chocolate rose
fundraiser that the Paul Schreurs Mentoring Program (PSMP) did. Liz and Allen both
updated the board on how the City and the Town of Ithaca are working together on
funding for the waterfront parks. It was mentioned that Cass Park is looking into having
rollerblades available for people to rent. Allen also mentioned that the BBBS program is
holding a Disc Golf fundraiser at Stewart Park on May 7th, 2005. It was mentioned that
Karen is working on a proposal for the US Mentoring Grant. Lastly, it was mentioned that
the BBBS has been exploring the idea of becoming a United Way Affiliate.
Liz gave an update on the new Recreation Software program. She reported that
they are currently working towards an agreement and hope to have a signed contract
within a couple of weeks. Liz explained that it is in the final steps and the contract is
G:\IYB Board\Minutes\IYB ADV MIN2005\APR.DOC
heading to the Attorney's Office tomorrow and once they were through it would go to the
Information Technology Department for training. She mentioned that she would give an
update next month as to whether or not the contract went through. Due to the timing,
they have decided to phase the new system into our recreation operations over two
seasons:
Phase 1: Activity Registration and Facilities Reservation. Begin training process
in rnick ; w• use in the 2005 summer season.
:;On-line Registration and Membership Pass System. We will implement
these components_for the fall and winter seasons.
It was reported that the season passes for the pool this year will also be available to
members of the Recreation Partnership; City of Ithaca and Town of Ithaca residents will
receive an additional discount on passes.
Allen reported on the Cass Park planning. He mentioned that John Doyle the
Recreation Facilities Director retired after many years and has been replaced by Jim
D'Alterio. There has been some progress as far as raising public awareness by updating
the signs at Cass Park to correlate with the IYB. The other idea has been to place
photographs of the children in the IYB programs around the lobby space at Cass Park.
Karen mentioned that they would be similar to the ones that are laminated and hanging
in the Conference room in the IYB.
Karen reported that the College Discovery Program has brought all six youth
development programs together working to close the achievement gap. The program is
made up of twelve 5th grade students from the targeted groups that have been identified
as high academics from the Enfield and Beverly J. Martin Schools. The program is set
up to work with these kids as they prepare for college. The kick off meeting was at the
end of January and they are currently looking into getting additional funding for this
program. One of the grants they have been looking into is called the I Have a Dream that
is where people in the community sponsor a child in the CDP program. Lisa suggested
looking into Tompkins County for funding.
Review Board's role with OCFS Monitoring
Allen strongly encouraged the use of the program monitoring so that the board
members could be more aware of the programs that are offered through the IYB. He
also mentioned that it is a NYS requirement by the Office of Children and Family
Services (OCFS). The Board suggested various topics for the Program Coordinators to
focus on during their presentations. The board suggested topics such as:
• History and background
• Expectation and goals (short term and long term) progress towards
• Community partners and collaborations
• Vision for the future
• Obstacles
• Key policy issues
It was agreed upon to schedule a program for next month.
Follow-up on RMS program monitoring— website
Allen handed out additional material in regards to Joanie's program. He also
provided the RMS website for any of the members to review.
G:UYB Board\Minutes\IYB ADV MIN2005\APR.DOC
IV. STAFF AND COMMITTEE REPORTS
V. Reports from Liaisons:
1. GIAC
Joanie reported that GIAC will be having their big annual meeting on Thursday
night and there would be a $10.00 donation.
VI. BOARD COMMENTS/ISSUES
VI. ADJOURNMENT
Meeting Adjourned at 08:30 pm
G:\IYB Board\Minutes\IYB ADV MIN2005\APR.DOC
FILED
JUN -8 2005 Ithaca Youth Bureau
, RK'S OFFICE Board of Advisors
Minutes of the May 09, 2005 Meeting
?,
Attend. ►'i
Holz, William Murphy, Lisa Shaffer, Sebby Friedeborn, Michael Anderson, Ambria Diaz,
c ri a Anderson.
Staff:
Allen Green, Liz Vance,Tara Flanders.
Absent:
Barton Smith, Nancy Zook, Cheri Kruse, Colleen Emerick.
I. Meeting called to order at 07:05 pm
A. Approval of April Minutes.
II. NEW BUSINESS
Program Monitoring—Recreation Department(Liz Vance)
Liz Vance, Deputy Director and Supervisor of the Recreation Department
distributed a packet of information, which included a budget summary, participant
numbers for 2004, goals and objectives, newspaper article, and a years worth of
recreation brochures. She explained the Recreation Partnership and presented a Power
Point presentation, which displayed in more detail information about the Recreation
Partnership, Recreation's mission statement, vision and goals for 2005. Liz informed the
board that the Recreation Partnership is an alliance with 10 municipalities in Tompkins
County. She also reported that the Recreation department works hard to achieve above
and beyond the mission statement and vision, which is to provide cheaper, more
affordable fees at convenient times and locations for a variety of people in Tompkins
County. Liz stated that in 2004 3,316 youth were served for 5,875 registrations. She also
listed a variety of programs in which the recreation department offers for Tompkins
County. Currently, she reported that there are 43 programs in which there are 3.7 FTE
staff members, nearly 200 part-time staff and 200 plus volunteers annually. Liz then
reported on the 2004 expenditures and what is expected for 2005. She also reported on
the revenues for 2004 and what is expected for 2005. She stated that the programs have
seen a slight drop in registrations as a result of Cal Ripken program, and no longer
having the Sports Camp this summer. She then stated that the Recreation Partnership
has been a great asset to the community because youth from different municipalities can
participate in programs together and the youth are also given a broad range of
opportunities from fine arts to sport programs. She then gave an article out regarding our
mainstreaming program which helps people with disabilities participate in our summer
camps.
Discussion — Recreation Partnership, IYB & City of Ithaca—What's next?
The Recreation Partnership has put out a request for a proposal. It was reported
that this year they would begin the competitive bidding process. They will have to see
what the outcome is and then reevaluate the city's planning for recreation.
III. OLD BUSINESS
IV. STAFF AND COMMITTEE REPORTS
Recware Update—(Contract)
G:UYB BoardWlinutes\IYB ADV MIN2005\MAY.DOC
Liz reported that currently both parties are satisfied with the languy?and the'
contract is in its final stage for signatures. She informed the board that there trying to
decide when to correlate the software into the registration process; whet it would be
late May early June during the summer rush or late September. Currentl ey are trying
to decide which would be the easiest transition for the front office staff.
V. REPORTS AND LIAISONS: `
• It was reported that Robyn Korherr is recovering from surgery and will.hopefully
attend the June meeting.
• Allen reported that there is a new committee formed which includes the Mayor,
Robyn Korherr from Common Council, Liz, Allen, Town Super, Financial Advisors
for the City of Ithaca and the Town of Ithaca and Peter Stein from the Town
Board. The Committee funding for Recreation Facilities & Parks is discussing.
• It was mentioned about the new volunteer opportunity that Andy Hillman has
been heading up called Adopt-A-Park. This program will help maintain the city
parks as people volunteer to "adopt" a park.
• It was also mentioned that GIAC had a panel discussion in regards to racial
discrimination in schools. The main focus was to ban the book"War Comes to
Willie" because of the use of the "N"word. The ACS Principal is looking to set
meetings up to keep this discussion panel going.
VI. BOARD COMMENTS/ISSUES
VI. ADJOURNMENT
Meeting Adjourned at 08:10 pm
G:\IYB Board\Minutes\IYB ADV MIN2005\MAY.DOC
3\f 4
Ithaca Youth Bureau
Board of Advisors �� 9 ,'005 �+
Minutes of the June 13, 2005 Meeting
Attendance:
Joan Spielholz,William Murphy, Lisa Shaffer, Sebby Friedeborn, Ambria Dia- b. . ael An•-
Staff: •)j,1(�■,'"
Allen Green, Joseph Gibson, Tara Flanders.
Absent:
Barton Smith, Nancy Zook, Larissa Anderson, Cheri Kruse.
I. Meeting called to order at 07:05 pm.
A. Approval of May Minutes
II. NEW BUSINESS
Program Monitoring—Juvenile Mentoring Program (BJM—JUMP) (Joseph Gibson)
Joseph Gibson, Program Coordinator of the BJM—JUMP program presented the board
with informational flyers and a brochure that gave a detailed description of how to become a
mentor. He proceeded by giving a detailed history of the program. He explained how the
program began in the Winter of 2004 when the Youth Bureau was awarded a 3 year JUMP
Grant. Joe informed the board that at the last training session it was stated that out of 300
grants 299 were awarded and the last one was turned away. OJJDP stated that once the
money was gone they would not be providing a renewing grant.
In February of 2004 he was hired as a Coordinator to run this program. He moved here
from Denver, Colorado where he had taught as a 6th Grade Teacher. His credentials were a
literacy specialist, recreation work, and a co-director of a coalition for kids'weekend program.
In March of 2004 he was recruiting volunteers.
Joe then presented the board with a descriptive overview of what the program had to
offer. BJM—JUMP is a site-based program for children in grades 1st—5th. This program
provides 1 on 1 mentoring at BJM Elementary School. Currently the mentors to students are
about half& half. He stated that the mentors include people within the community and college
students. These children are matched up with a mentor. Each mentor is asked to make a
minimum one year commitment with a child which would include spending 2 hours a week,
one-on-one with a child at school. This program guides a child toward academic success,
positive relationships for moral support and broadens their interests. Some of the important
goals are to achieve academic success and homework completion. The goal is set to have 25
matches per year and a total of 75 matches at the end of the 3-year term. At the moment
there are 36 matches that meet on a weekly basis; 3 or 4 will be starting in the fall. Summer
time is spent recruiting more volunteers. That is done through the NY Times, Ithaca Journal,
public service radio, pamphlets at the bank and fairs, word of mouth, group presentations
(Rotary Club &Alpha Phi Alpha)and flyers. Each volunteer is asked to attend an initial
training session and two additional trainings per year. They are also required to attend 2—3
summer activities per summer month and attend optional group events (mentor support
groups, program recognition events). The mentor's role is to take the lead in supporting
his/her young person through an on-going, one-to-one relationship, serve as a positive role
model and friend, and help set goals and work toward accomplishing them. The program
works on educational values such as journaling and homework. Each match also participates
in recreational games and arts and crafts. Joe mentioned that attendance and peer
relationships are strongly encouraged in each one-to-one relationship. He went on to mention
that during the summer they take field trips.
Joe explained to the board that the Family Reading Partnership provided a$500.00 book
grant. He mentioned that the College Discovery program has been great at providing mentors
for the BJM—JUMP program. Currently he has a meeting set with Alpha Phi Alpha hoping to
recruit some of the males as mentors.
Over the 3-year term the program is given $220,000.00 and should all the money not be
used over that period, the grant will be extended for 3 months. The 3-year term ends October
G:\IYB Board\Minutes\IYB ADV MIN2005\JUNE.doc
1St, 2006. Joe reported that the Annual/Quarterly Report is due July 1, 2005 and therefore
would not have the budget available for the board to review.
Joe also reported that currently there is a waitlist of about 12 boys and 3 girls. He
explained that each mentor must be at least 18 years old, be interested in working with young
people and be dependable and consistent in meeting the time commitments. Then they are
ked to fill out an application, which then is put through a screening process (interview,
background check, and reference checks).
Student Reps:
Ambria and Sebby reported on the forum that the Student Reps attended on June 7,
2005. They stated that the speaker Robert Moses spoke about the Civil Rights Movement
instead of Equity and Excellence. They reported that it was too long and the speaker had the
Student Reps sit in the front rows, which made them, feel unable to leave. The speaker did
not provide any handouts. The presentation consisted of a speech for the first half and a
movie for the last part.
III. OLD BUSINESS
Discussion—Recreation Partnership, IYB &City of Ithaca
The Recreation Partnership is moving towards the 2006 funding decisions. The
Evaluation Committee will meet 9:00 am tomorrow morning. Proposals have been submitted
we will wait to see what happens next.
IV. STAFF AND COMMITTEE REPORTS
V. Reports from Liaisons
VI. BOARD COMMENTS/ISSUES
❖ Skateboard Park—Lisa Shaffer
Lisa has been working with Ben Jones of the skateboard park to help broaden
their ideas in regards to funding.
❖ Allen reminded the board about the summer-revised schedule.
❖ Allen also noted to the board that Colleen Emerick has resigned.
VII. ADJOURNMENT
Meeting Adjourned at 08:30 pm.
G:\IYB Board\Minutes\IYB ADV MIN2005\JUNE.doc
Ithaca Youth Bureau
Board of Advisors
Minutes of the July 25, 2005 Meeting
Attendance:
Joan Spielholz, William Murphy;Sebby Friedeborn, Ambria Diaz, Michael Anderson, Lari sa
Anderson, Jeri Gallucci, Stephanie Specchio. e '
Staff:
Allen Green, Karen Friedeborn, Tara Flanders.
Absent:
Barton Smith, Nancy Zook.
I. Meeting called to order at 07:10 pm.
A. Introductions were made all around. C)-�
B. Approval of June Minutes.
II. NEW BUSINESS
Budget—Final Adjustments and "adopt" a proposed budget
The Board was given a budget summary sheet for each department, as Allen Green
reviewed the budget proposal page by page. A motion was made to accept the 2006 Youth
Bureau budget, motion was seconded, and all board members were in favor of the vote.
III. OLD BUSINESS
Town of Ithaca:
Allen spoke about how the Town of Ithaca is working with the Youth Bureau on the 2006
Budget in regards to helping cover the cost of the recreation facilities.
IV. STAFF AND COMMITTEE REPORTS
• It was stated that our next Program Monitoring session will take place
at the next board meeting in September and it will consist of the
College Discovery Program.
V. Reports from Liaisons
❖ GIAC:
It was mentioned that GIAC is working on their budget for 2006.
VI. BOARD COMMENTS/ISSUES
❖ Karen readdressed the issue of mapping out a diagram of how the individual
boards relate to the advisory board and suggested that she would try to have
that for the board at the next meeting in September.
❖ Allen requested that the Executive Assistant find out where the City is in the
process of appointing Jeri Gallucci to the Ithaca Youth Bureau Advisory
Board.
❖ The Board was supportive and approved Stephanie Specchio as a new at
large member to the Ithaca Youth Bureau Advisory Board.
VII. ADJOURNMENT
Meeting Adjourned at 08:17 pm.
G:\IYB Board\Minutes\IYB ADV MIN2005\JULY.doc
,0
A 4
gP r,a CITY OF ITHACA YOUTH BUREAU
ADVISORY BOARD BY-LAWS
t. cLERKS OFFICE!. r NAME
/ The name of this Bureau of the Municipal Government shall be"City of Ithaca Youth
!f t_ Bureau".
II. OBJECT
The object of this Bureau shall be to coordinate,foster,and supplement the activities of
public agencies and programs devoted in whole or in part to the welfare of youth in and
about the City of Ithaca which may wish to come under its auspices,and to cooperate with
other agencies working toward this goal.
The activities of the Ithaca Youth Bureau shall conform with the State law supporting this
activity and be subject to such rules and regulations as may be imposed by the government
of the City of Ithaca.
III. YOUTH BUREAU BOARD OF ADVISORS
The Youth Bureau Board of Advisors shall consist of representatives from the following:
A. Nine(9) residents of the City of Ithaca appointed by the Mayor.
B. Town of Ithaca,Village of Lansing,Ithaca City School District,PTA Council,
Family Court/Probation,Ithaca Police Department,Greater Ithaca Activities Center,
Student Representatives,and any other representatives as deemed appropriate.
C. There shall be in addition,one representative from the Community Issues
Committee of Common Council and one from the Board of Public Works.
IV. POWERS AND DUTIES
1. The Youth Bureau Board shall have the power and it shall be its duty to adopt a
program of activities designed to promote the welfare of youth in and about the City
of Ithaca.
2. It shall be responsible for the observance of these By-Laws,and for the change
thereof to meet changing needs or statutory obligations.
3. It shall prescribe rules in keeping with these By-Laws and all other pertinent laws
and make such other provisions which are necessary to the efficient and satisfactory
operation of the Youth Bureau.
4. It shall devise and establish policies,provide advice and assistance,and in other
democratic ways aid the Director in administering the program of the Youth
Bureau.
5. It shall adopt budgets,serve on board/staff committees for recommendation of
employment,transfer and dismissal of supervisory level personnel and make
recommendations to the Common Council necessary for the operation of the Youth
Bureau.
6. The Board shall further be responsible for encouraging wholesome youth activities
in Ithaca and aid in the development of cooperation between the Youth Bureau and
other agencies and institutions working toward this end.
-1-
V. SELECTION OF MEMBERS
Appointed members for the Youth Bureau Board shall be appointed by the Mayor,January
1st. Vacancies in the unexpired terms of Board members shall be filled by;appointment by
the Mayor.
VI. TENURE OF MEMBERS
A. The terms of appointed members of the Youth Bureau Board shall expire on
December 31st,each year,beginning on December 31st, 1952. The term for
regular members shall be for three(3)years. Initial appointments should be made
so one-third of the members will serve a one year term expiring December 31st,
1952,one-third of the members a two year term, and one-third a three year term.
Appointed members may serve no more than two consecutive terms and must be
absent from membership for a period of one year before again being eligible for
appointment.
B. If any appointed member of the Youth Bureau Board shall be absent from three
consecutive,regular meetings,without notice to the Director of the Youth Bureau,
such absence shall automatically terminate membership on the Youth Bureau Board
and a successor shall be approved by the Youth Bureau Board and appointed by the
Mayor at a subsequent meeting.
VII. OFFICERS-The officers of the Youth Bureau Board shall include:
A. Chairperson-term of one year,to be elected at December meeting and will take
office in January.
B. Vice-Chairperson-term of one year,to be elected at December meeting and will
take office in January.
C. Treasurer:keep records of the board's fund raising account,issue checks as
approved by the board,and report periodically on expenditures and balance.
• D. Nominations of officers shall be submitted at the regular November meeting.
VIII. DUTIES OF OFFICERS
A. The Chairperson of the Youth Bureau Board shall preside at all meetings,appoint
all committees subject to appointment shall call special meetings,act as Chairman
of the Executive Committee,be an ex-officio member of all committees of the
Bureau and perform any other duties generally considered the responsibility of the
Chairperson or President of an organization.
B. The Vice-Chairperson shall assume the duties of the Chairperson in the absence of
the Chairperson.
IX. STAFF
A. The Director of the Youth Bureau shall be a salaried employee of the City of Ithaca,
appointed by the Mayor of the City of Ithaca upon recommendation of the Youth
Bureau Board. She or he shall direct and supervise all projects of the Bureau as
authorized by the Common Council of the City of Ithaca. With the advice and
consent of the Advisory Board,the Director may also lend whatever assistance
he/she can to any other projects involving the general objectives stated in Paragraph
II.
-2-
B. The Secretary shall send notices of meetings and shall be responsible for keeping
the minutes and other records of the Board. (The paid administrative secretary to
the Director shall perform the duties of the Secretary of the Board under the
supervision of the Director).
C. At each August meeting of the Youth Bureau Board,the Director shall prepare and
present for approval,a budget for Youth Bureau programs proposed for the
ensuring year. The approved budget shall be submitted to the Mayor and to
Common Council for approval.
X. STANDING COMMITTEE
Executive Committee-There shall be an Executive Committee consisting of the
Chairperson and Chairpersons of all other committees of the Youth Bureau Board
appointed by the Chairperson of the Youth Bureau Board at the January meeting. The
Executive Committee shall have power to act on all matters which cannot be readily
deferred until the regular meeting of the Youth Bureau Board. The Executive Committee
shall plan and set agendas for regular meetings and assist in recruiting new members to fill
any vacancies,prepare nomination of board officers,and assist in orientation of new
members.
Recreation Committee-Duties and make policy recommendations for all Recreation
Department programs including athletic and sports programs,Cass Park pool and rink,Day
Camps and Center for Expressive Arts.
Youth Development Committee-Review and policy recommendations for Youth
Development programs.
Recreation Mainstreaming Services Committee-Review and policy recommendations for
RMS youth,adult and day camp programs.
XI. QUORUM
A. A quorum of the Board shall consist of one-fourth(4)of the voting members of the
Board.
B. A quorum of the Executive Committee shall consist of a majority of the members of
the Executive Committee.
C. All members named in Paragraph III,Sections A,B,and C shall have voting
privileges at all regular meetings.
XII. MEETINGS
A. Regular meetings shall be held once each month throughout the year at a time and
place approved by a majority of the members of the Board except as the Board may
properly act to suspend regular meetings during any summer months.
B. Special meetings may be held at the call of the Chairperson or by written request of
one-fourth(4)of the members of the Board.
XIII. AMENDMENTS
These By-Laws may be amended by a majority vote of members present at any regular
meeting,provided that the proposed amendment has been presented for consideration of the
Board at the preceding regular meeting.
-3-
Rev. Jan. 1996
,F
Ithaca Youth Bureau
Board of Advisors
Minutes of the September 12, 2005 Meeting
Attendance:
William Murphy, Sebby Friedeborn, Ambria Diaz, Michael Anderson, Larissa Anderson, Christine
Philipp.
Staff:
Allen Green, Karen Friedeborn, Tara Flanders, Kim Olsen. !��� -�
Absent: B
Barton Smith, Nancy Zook, Stephanie Specchio.
Excused:
Joan Spielholz, Lisa Shaffer. rwi sSI>i
1. Meeting called to order at 07:10 pm.
A. Introductions were made all around.
B. Approval of July Minutes.
%441111101
H. NEW BUSINESS
Program Monitoring—College Discovery Program(CDP)—Karen Friedeborn&Kim Olsen
Kim Olsen, Program Coordinator of the CDP distributed a packet of information, which
included a brochure, the drafted grant, trip responses from participants, newspaper articles and
evaluations. She also passed out a photo album that compiles photos from every event they have
participated in.
She explained how the COP began in January of this year, 2005, through the hopes of
receiving a Federal US Ed. 3-year Grant. Although, the grant fell through, a group of IYB
programs formed and decided to start the program with/without the grant. That group consisted of
Big Brothers, Big Sisters(BBBS), Paul Schreurs Memorial Program(PSMP), Juvenile Mentoring
Program(BJM—JUMP), and the Outings program. Kim explained how that group formed and
hand picked 12 children (6 from BJM and 6 from Enfield),which were from low-income families,
were in 5th Grade, a high GPA, and represented different racial backgrounds.
These children were matched with a mentor through BBBS (all, but one has been
matched). The matches meet once per week and work on things such as: social support, family
support, academic assistance, friendship and encouragement. Kim went on to explain that this
program would take these 12 children and assist them through their first year in college. The
program also consists of a Summer Academy,which is 3 weeks long. The first week was at
Cornell's Center for Material Research and focused on science. The second week was with the
Syracuse zoo and a campout. The third week was spent at the Cornell University Theory Center.
Kim explained that the Outings program did a peer advocate leadership (PAL)group which
consisted of events such as building ice sculptures and career tours. The PAL group will be
starting back up again in a few weeks.
Kim stated that the CDP has its own active program board, which in collaboration with the
staff and the participants of the program has set a few goals to be met. These goals are that the
participants keep or increase their GPA, improve their social skills, finish their homework and
push them as far as they can go to try new things. She explained that one of the major obstacles
is funding. So far the TAUCK Family Foundation has contributed along with anonymous local
funders. Bill asked about Community Collaborations. Karen mentioned that Cornell University
along with the Assistant Superintendent and the school board has helped out significantly.
Christine asked to explain the difference between the CDP and PSMP program. Kim explained
that the CDP consists of a small group with stricter guidelines, more intensive program and it
consists of children from around Tompkins County where as the PSMP program is mainly city
youth. Kim explained that CDP has a mandatory parent group requirement that requires each
parent to commit to a once-a-month meeting, which usually consists of a speaker and dinner.
Most of these meetings are held at a parent's home so that the atmosphere is casual. The goals
of these meetings are to help facilitate a support group for the parents.
G:VYB Board\Minutes\IYB ADV MIN2005\SEPT.doc
trl
Lastly, Kim reported that they are hoping to start up a girl's outing group at Boynton
Middle School this year. Kim oversees the Outing Program in addition to CDP.
Community Celebration—Karen Friedeborn
Karen distributed the flyer for the Community Celebration to be held on September 17,
2005 at Cass Park from 12:00 noon—5:00 pm. She explained that their goal is to put this event
on without using any City tax dollars. So far the Tompkins Trust Co. has donated money,
$2,000.00 Tourism grant has been used, along with many anonymous donators. The event will
hold some rides that will request a fee such as the inflatable rides, which will cost$1.00. There
will also be events such as a silent auction, and a baked goods walk. Karen encouraged the
board to help out by baking for the baked good walk or volunteering to help for the day. Karen
also expressed how this event is a good way to showcase all of the Ithaca Youth Bureau
programs for the community. Kim stated that they have advertised through the flyers and
Celebration banner hanging on the Green Street Bridge. Karen reported that the Tompkins trust
Co. has already decided to help fund next years event by placing it in the 2006 budget.
OLD BUSINESS
Organizational Chart:
Karen distributed a copy of the organizational chart regarding how the IYB Boards are
laid out. On the back of the chart were some of her suggestions on how to connect the IYB
Advisory Board to the rest of the program boards. One of the suggestions Karen made was to
have a representative from the Advisory Board on the program boards and then have the
Advisory Board meet Quarterly. The board was hesitant to agree with this suggestion. Allen
agreed that the Advisory Board needs to be linked, but without having representatives on
each program board. Discussion to continue at a later date after, they had a chance to review
the OCFS (Office of Children & Family Services) material and then circle around to the
Coordinators.
By-laws—Allen Green
Allen stated that if the Town of Ithaca increases their financial support they would want
more say on how the parks are maintained which led into the conversation of having a board
that would model the Board of Fire Commissioners. This board would advise the city and the
mayor of issues that come up and would have Town representatives. Therefore it has come
up that maybe the Ithaca Youth Bureau Advisory Board might be an equivalent of the Board
of Fire Commissioners. Thus, having to change the City Charter etcetera. Allen requested the
board to review the IYB Advisory Board by-laws for changes that might need to be made.
Tara will be emailing the new revised by-laws to all the board members.
III. STAFF AND COMMITTEE REPORTS
• Allen reported that he had a meeting with the Mayor and the City
Controller and the Mayor has reviewed both proposals for the 2006
Budget. October's meeting will include a budget update, once the
Mayor's budget is released.
IV. Reports from Liaisons
V. BOARD COMMENTS/ISSUES
❖ Karen stated that she would contact Jeri Gallucci about contacting Annie
Sherman in the Mayor's Office regarding becoming a member of the Board.
VI. ADJOURNMENT
Meeting Adjourned at 08:30 pm.
G:IYB Board inutes\IYB ADV MIN2005\SEPT.doc
Ithaca Youth Bureau
Board of Advisors
Minutes of the October 17, 2005 Meeting
Attendance:
William Murphy, Sebby Friedeborn, Ambria Diaz, Larissa Anderson, Christine Philipp, Joan
Spielholz, Jeri Gallucci, Stephanie Specchio.
Staff:
Karen Friedeborn, Tara Flanders, Marty Schreiber.
Absent:
Barton Smith, Nancy Zook, Michael Anderson, Lisa Shaffer.
I. Meeting called to order at 07:00 pm.
A. Introductions were made all around.
B. Approval of September Minutes.
II. NEW BUSINESS
Program Monitoring—Computer All-Stars(CAS)-Marty Schreiber
Marty Schreiber, Coordinator of the CAS distributed a packet of information, which
included an overview of the history and goals of the program, annual report for 2004, CAS
application, brief overview on how to apply,All-Stars Computer check list, anti-virus information
sheet, CAS drafted 2005 budget, and a donation thank you letter.
He explained how the CAS began as a Mechanical All-Stars, an auto repair program.
Then the program"re-tooled"and became the Computer All-Stars program in January 2000.
Computer All-Stars program (CAS) is a computer reuse and recycle effort-designed to utilize an
ever-growing supply of good used computers and to provide a technological advantage for under-
privileged students. Over the years Marty has helped people in the community with computer
upgrades, improvements, and hardware problems. Over that time span over 500 computers have
been distributed.
He went on to explain how the primary component of the All-Stars Program are: the After
School Program that meets about 4 days a week, the Academic sessions for the Alternative
Community School students which meet about twice a week, the Summer Employment
opportunity which is a six week program in which placements are through the YES and Learning
Web, the distribution network for computers and the recycling of obsolete equipment.
Marty stated the yearly goals: to teach 50 or more programs participants how to refurbish
computers,to place 100 or more internet capable computers systems with families each year,
and to provide a safe environment for young people to practice and improve their social skills,
technical skills,job keeping skills and teamwork. Marty displayed a map with pushpins to indicate
all of the participants that he has helped in Tompkins County.
Marty mentioned that the financial support comes from a local anonymous donor,
Tompkins County Solid Waste Management Division and NYS Office of Family and Children's
Services. Referrals of participants come from the Learning Web, Youth Employment Service,
Ithaca City School District, all other school districts in Tompkins County and word of mouth from
many other organizations and individuals. He also explained that they do take donations of
equipment, which come from businesses, schools, universities and individuals all over Tompkins
County and beyond. He did mention that they limit distribution of computers to Tompkins County.
Marty requested that he would like to see an expanded repair facility for use by the public
which could provide needed funds for the program. He also suggested that there could be a craft
class to build clocks, make jewelry or create art from parts found in a computer. He also
suggested the idea of having a store to sell used parts and funding to hire a Full-Time staff
member.
Joanie questioned as to what happens to the computers when they cannot be used.
Marty stated that they catalog everything that is donated and when they cannot be used, they are
recycled. Scraps are recycled at$10.00 per ton and monitors are disposed of at 0.29 cents per
pound. This is all done through the Tompkins County Solid Waste Management Division. He
explained that the reason they cannot recycle monitors is because of the lead in the glass, which
G:VYB Board Minutes\IYB ADV MIN2005\OCT.doc
is dangerous and regulated as hazardous waste. Therefore, he stated that there are no repairs on
monitors because of health hazards.
Joanie asked if the CAS took Macs. Marty responded that they don't, but Babbage
Basement does. He also mentioned that Microsoft gives him a CD for Microsoft 2000, which
allows him to give out 50 licenses per year.
Marty mentioned that the participants are mainly males although he would like to see
more female youth involved in the program. He would like to have a program similar to the one in
Schenectady High School. This program is a weeklong summer camp for women 17 or 18, which
is funded through a grant. Stephanie, who works at the Cornell Theory Center, stated that she
would check into that for Marty. Another fact is that half of the participants come in with basic
knowledge of computer repair and the other half have never seen a computer opened. He does
allow the option for more knowledgeable participants to take on a supervisory role. The
participants are of a diverse socio-economic and ethnic mix. He mentioned that he has not had to
deal with any language barriers so far. A few of the participants over the years have been hearing
impaired or in a wheelchair.
Me_mbership Card—RecWare—Liz Vance
Tabled until November's meeting.
OLD BUSINESS
Budget Update:
Karen mentioned that the Mayor is in favor of the 3.5% budget for 2006, which included a
new roof for Cass Park, a ventilation system for Cass Park locker rooms and poolrooms, fans
at Cass Park and a new copier for the Youth Bureau. Common Council still needs to approve.
Department Heads will go before Council later this week.
By-laws
Tabled until November's meeting.
III. STAFF AND COMMITTEE REPORTS
IV. Reports from Liaisons
V. BOARD COMMENTS/ISSUES
❖ Larissa Anderson reported on the Youth Committee that is working to try to
create a Teen Center, bring back the Club Ithaca, and help out the Skate
Park. Bill Murphy stated that he would love to see the mission statement and
to keep the board informed.
VI. ADJOURNMENT -
Meeting Adjourned at 08:05 pm.
G:UYB Board\Minutes\IYB ADV MIN2005\OCT.doc
f .
Ithaca Youth Bureau
Board of Advisors
Minutes of the November 14, 2005 Meeting
Attendance:
William Murphy, Sebby Friedeborn, Ambria Diaz, Christine Philipp, Joan Spielholz, Jeri Gallucci,
Michael Anderson.
Staff:
Karen Friedeborn, Liz Vance, Allen Green, Tara Flanders, Katie Foley, Mike McGreeve .
Absent: 5 14
Nancy Zook, Lisa Shaffer, Stephanie Specchio.
Excused:
Larissa Anderson. - ,
.y
Meeting called to order at 07:09 pm. 20r`
A Introductions were made all around.
B. Approval of October Minutes.
II. NEW BUSINESS '�$I.)1•t,:.'
Membership Card -RecWare-Liz Vance
Liz explained that the Ithaca Youth Bureau is using a new recreation software system
called RecWare Safari to process all registrations, facility reservations and issue Cass Park
Rink and Pool season passes. She stated that each IYB user will be issued an IYB Rec Card.
Each time a person registers for a program, reserve a pavilion and use Cass Park Ice Rink or
Pool their IYB Rec Card will be swiped through a card swiping system. She explained how
once the card is swiped, the staff will be able to complete a transaction more quickly and
accurately. The new system will help streamline many programming tasks and administrative
functions, which will save time for customers and staff. She mentioned that in the future they
hope to have on-line program registration, and utilize the email notification system to
communicate with users about programs.
Liz explained that the process of getting a new IYB Rec Card is simple and it's free. Each
member will receive a card and will need to be present to have their photo taken. Once the
information has been entered into RecWare and take the photo the IYB Rec Card is printed
while they wait. She mentioned that there is a$5.00 replacement fee if lost. Liz then had the
youth representatives pass around their IYB Rec Cards as a visual aide.
The board asked if it is mandatory that all customers receive an IYB Rec Card. Liz stated
that it is not mandatory, but instead strongly encouraged. Bill Murphy asked when we expect
RecWare to be up and running smoothly and almost all customers entered into the database.
Liz stated that the goal date is one full year(Ice Season of 2006).
•
Program Monitoring—Big Brother, Big Sister(BBBS)-Katie Foley&Mike McGreevey
Katie Foley, Coordinator of the BBBS presented a power point, which explained the
program (put together by Lindsey Knox). Katie stated that Big Brothers, Big Sisters is the world's
largest and most effective system of youth mentoring. One-to-One Big Brothers, Big Sisters of
Ithaca and Tompkins County is one of over 500 Big Brothers, Big Sisters agencies throughout the
country. Katie explained that BBBS of America works to establish and nurture friendships
between caring, responsible adults and children in need of such friendships. Through these
friendships BBBS hopes to improve the lives of children, bring community members together,
help children learn their own abilities and worth and teach them how to have friends and be
friends. Also, Katie mentioned that another one of their goals is to provide the children with
opportunities for fun and discovery.
One-to-One Big Brothers, Big Sisters matches youth with volunteers in Community-
Based, School-Based and Site-Based Programs. She mentioned how they serve children ages 6-
14 throughout Tompkins County. Community-Based Program consists of One-to-One matches
within the community. They meet at a minimum of 2-4 times per month. Matches can choose
events independently. Katie mentioned that there is one School-Based Program currently going
G:\IYB Board\Minutes\IYB ADV MIN20051NOV.doc
through the Newfield School district. The Newfield School-Based Program has been running for 4
years and has about 21 matches. This program consists of High School volunteers who are
matched up with elementary children and they meet on-site. Cornell BIGS is a student club at
Cornell University, which has been established for about 4—5 years. The IC BIGS Program
started last year and is a student club at Ithaca College. IthaKIDS is a site-based program at
Cornell University that matches up Ithaca City kids with volunteer College Students and they try
to introduce the children to various multicultural activities. Katie mentioned that the Saturday
Program runs from September through April from 1:00 PM —3:00 PM at the Ithaca Youth Bureau.
She explained that this program serves as a way for matches, wait-list kids and potential
volunteers to participate in educational, fun activities in a group setting. She also mentioned that
BBBS staff oversees the Saturday Programs with help from volunteers from Ithaca College BIGS
and Cornell BIGS.
BBBS participates in all the monitoring activities conducted by and for the Youth
Development Division of the Ithaca Youth Bureau. In addition, the bylaws of the Planning and
Development Council of Big Brothers Big Sisters specify that the Council shall conduct oversight
of the program. In addition, BBBS is subject to periodic agency review by BBBS of America,
which reviews all aspects of policy and practice to ensure compliance with BBBS of America
standards of service. Katie stated that a study conducted by Big Brothers, Big Sisters of America
along with Public and Private ventures found that Little Brothers and Sisters who met with the Big
Brothers and Big Sisters regularly were:
❖ 46% less likely to start using drugs
• 27% less likely to start drinking
• 52% less likely to skip a day of school
❖ 33% less likely to exhibit violence in school
Katie explained the process that is involved in becoming a Big Brother or Big Sister. She
stated that volunteers must be 18 years of age and agree to be matched for a minimum of one full
year. She explained that all volunteers would complete an in-person interview, background check
and orientation. Once matched, all volunteers will work with a dedicated staff member to receive
one-to-one support and training throughout the match.
Katie stated the 2005-2006 Goals and Strategic Plans for the One-to-One Big Brothers
Big Sisters. She explained that the City of Ithaca and the Ithaca Youth Bureau's determined goals
are diversity and communication. The Big Brother Big Sister staffs determined goals are: agency
affiliation, quality service-customer satisfaction, and efficiency via metric measurements. Lastly
the National Big Brothers Big Sisters determined goals are quality growth and"leadership, linkage
and leverage".
Katie also mentioned that BBBS does have a website through the City of Ithaca. She
would like to see the possibility of having their own website. She then went through and displayed
the Cornell BIGS website which is very informative.An informal packet was given out along with
bracelets that BBBS is trying to sell as a fundraiser. So far this year they have fundraised
$12,848.00. She mentioned the upcoming fundraiser that will be happening at the Ithaca Mall the
weekend after Thanksgiving. The BBBS program has volunteered their time to gift-wrap at Best
Buy.
Mike McGreevey the Chair of the Planning and Development Council of BBBS express
his gratitude towards Katie and all of her hard work. He explained how the Council is currently
made up of 10 members which includes a chair and a vice chair. Within the Council there are 4
committees, which include the program, outreach, executive, and resource development
committee. They also have liaisons from the Ithaca Youth Bureau Advisory Board and BIGS. He
explained how the full Council meets every month and the executive committee meets every
other month. Mike reported that they are currently in need of an Ithaca Youth Bureau Advisory
Board liaison. Christine Philipp volunteered to be that liaison.
Mike reported that this year was the 100"'Anniversary and in return the BBBS received a
great amount of PR. He explained that now they are looking to the alumni and grants in order to
allow them to continue the fundraisers they have had such as the golf tournament. The Council is
looking to find ways to sustain fun and enhance the quality of the program. Mike mentioned that
Katie has worked hard in the areas of name recognition and logos.
G:\IYB Board Minutes\IYB ADV MIN2005\NOV.doc
Election of Officers—Allen Green
Allen stated that the board needed to submit nominations for the election of officers
(Chair, Vice Chair, and Treasurer) at the December meeting. Michael Anderson displayed some
interest in the Treasurer role. The question was asked as to whether or not a youth representative
could sign a check and serve as a Treasurer if under the age of 18. Tara was asked to look into
the question. She also will be sending an email out to all board members letting each person
know about the nominations and give them a chance to respond.
OLD BUSINESS
Budget Update:
Allen updated the board about the 3.5%flat budget that was approved across the board,
which included the contractual salary increase for staff.
By-laws
Allen placed this item on hold for another month.
111. STAFF AND COMMITTEE REPORTS
• Karen mentioned that there has been some concern as to the incident on
Halloween night. The school along with other organizations including a
representative from the Ithaca Youth Bureau has been meeting to figure out a
solution to the problem regarding gangs and gang fighting. Suki Tabor the Youth
Employment Program Coordinator attended the last meeting.
IV. Reports from Liaisons
V. BOARD COMMENTS/ISSUES
• Youth Committee update—Larissa Anderson
Postponed till December's meeting.
❖ Christine Philipp requested that the Youth Bureau provide programs for
children under the age of 5 other than Tot Spot. Allen suggested that she
contact Liz Vance, Deputy Director about her request.
VI. ADJOURNMENT
Meeting Adjourned at 08:50 pm.
•
G:UYB Board\Minutes\IYB ADV MIN2005\NOV.doc
ONE-TO-ONE
.20. BIG BROTHERS BIG SISTERS December 6, 2005
OF ITHACA AND TOMPKINS COUNTY,NY
Members of the IYB Board:
Last April Mike McGreevey and I attended your board meeting and asked for your endorsement of the
work of the Planning and Development Council of Big Brothers Big Sisters. As the official board of the
Ithaca Youth Bureau, your endorsement provided the formal support we needed in order to reach full
compliance with Big Brothers Big Sisters of America.
As part of an ongoing compliance standard, we are mandated to review all policies and standards on an
annual basis. The program committee of the Big Brothers Big Sisters Planning and Development
Council has completed this tedious task. There were some amendment changes made over the last year
that I have attached for your review.
I am asking for your endorsement and approval of the policies and standards of the One-to-One Big
Brothers Big Sisters Program by passing the following resolution:
"The IYB Advisory Board endorses all policy and implementation decisions approved by the One-to-
One Big Brothers Big Sisters Planning and Development Council. The IYB Advisory board will continue
to support the work of the Planning and Development Council and will maintain proper oversight
through its liaison to the PDC. "
A complete policy book is located at the front office of the Ithaca Youth Bureau for your reference. I
look forward to meeting with you on December 12`h to answer any questions you may have.
Since e1 ,
Katie Foley
Program Coordinator, One to One BBBS of Ithaca and Tompkins County
Mike McGreevey
Chair, Planning and Development Council
One to One BBBS of Ithaca and Tompkins County
ITHACA YOUTH BUREAU • ONE JAMES GIBBS DRIVE • ITHACA, NY 14850 • 607-273-8364
Amendments to the Article of Constitution
Article IV Role and Membership of the PDC
Section 4. Responsibilities of the PDC
dl. Oversee the friendship fund; advise on use of funds from donations,
events; maintain balance to meet fiscal responsibility
1. Friendship Fund
a. The Planning and Development Council and the City
Controller shall monitor the Friendship Fund. The
Planning and Development Council shall advise the
Program Coordinator on allocation of funds. Decisions
for withdrawals up to fifty dollars may be made at the
program level. Any request for withdrawal that
exceeds fifty dollars shall be submitted to the Executive
Committee for approval. Any requests for withdrawal
that exceed five hundred dollars must be approved by
two-thirds vote of the Planning and Development
Council. Withdrawals must not exceed $1,500 per
quarter. The balance of the Friendship Fund must not
dip below our fiscal responsibility for the year.
Section S. Selection of PDC Members
(Please Review Board Recruitment Plan for full process)
During designated times of the year, there will be an evalation conducted by the Outreach
Committee of the existing board to determine board strengths, weaknesses and areas in
need of additional support. At any time throughout the year, a member of the Planning
and Development Council (PDC) may nominate a prospective member to the Outreach
Committee for consideration of membership. A designated member of the Outreach
Committee will send an application and list of skills/linkages for the prospective member
to fill out and send back to the designated committee member. The applicant would also
submit an optional resume or brief bio at this time. Once the application is received, the
prospective member is invited to an information/interview session with a member from
the Outreach Committee. The Outreach Committee shall review the characteristics and
credentials of candidates in light of identified needs for particular needs of the PDC, and
in light of the requirement to maintain a PDC that reflects the racial, gender and location
diversity of the Ithaca/Tompkins County Community. Once the prospective member has
completed the Interview process and has the approval of the Outreach Committee, the
prospective member will be presented to the PDC with the endorsement of the Outreach
Committee for final approval.
Section 6. Planning and Development Council Officers
The board shall comprise of the following roles: Board Chair, Vice Chair, Program,
Outreach and Resource Development Chairs. All nominees shall be voted on by quorum
prior to their designation. These five chairs along with the Program Coordinator shall
comprise the Executive Committee.
a.) Board Chair
b.) Vice Chair
c.) Program Committee Chair
d.) Outreach Committee Chair
e.) Resource Development Chair
Article V Meetings
Section 1. Regular Meetings
The PDC shall meet as a whole body on a regular basis through out the calendar year.
The subcommittees will meet in between PDC meetings or when needed. The
Chairperson shall allocate time during PDC meetings to hear reports and updates from
each subcommittee. Formal minutes shall be kept of all meetings of the PDC in which a
quorum is present.
Article VII Committees
Section 2. The Standing committees shall be:
a. Program Committee (name change from Finance/Program)
b. Resource Development(name change from Fund Raising)
(Voted and approved on Sept. 19, 2005)
d. The executive Committee shall have the primary responsibility of setting the Council's
agenda, providing guidance to the program coordinator, and will have decision-making
authority of the PDC between meetings or in emergency situations. Membership will
include the chair, vice chair and all standing committee chairs. The Program
Coordinator, a non-voting ex-officio member of the committee, will serve as a liaison to
the staff of the program. The chair of the PDC or his/her designee will serve as the chair
of the executive committee.
Fundraising Plan
Add: One-to-One Big Brothers Big Sisters shall restrict its fund-raising activities to the
Service Community Area of Ithaca and Tompkins County.
Proposed Amendment
Section III
City of Ithaca
Advisory Board By-Laws
III.YOUTH BUREAU BOARD OF ADVISORS
The Youth Bureau Board of Advisors shall consist of representatives from the
following:
A. Nine(9)residents of the City of Ithaca appointed by the Mayor.
B. Special representatives from at least 2 local groups, such as: Town of
Ithaca,Village of Lansing,Ithaca City School District,PTA Council,
Family Court/Probation,Ithaca Police Department,Greater Ithaca
Activities Center, Southside Community Center, Day Care Council,
Cornell University, Ithaca College,Medical Community, and any other
representatives as deemed appropriate.
C. There shall be in addition,one representative from Common Council and
one from the Board of Public Works.
D. There will be at least two youth representatives.
Revision:
III.YOUTH BUREAU BOARD OF ADVISORS
The Youth Bureau Board of Advisors shall consist of representatives from the
following:
A. Nine(9)residents of the City of Ithaca appointed by the Mayor.
B. Special representatives from at least 2 local groups, such as: Town of
Ithaca, Village of Lansing, Ithaca City School District, PTA Council,
Family Court/Probation, Ithaca Police Department, Greater Ithaca
Activities Center, Southside Community Center, Day Care Council,
Cornell University, Ithaca College,Medical Community, and any other
representatives as deemed appropriate.
C. There may be in addition,one representative from Common Council and
one from the Board of Public Works.
D. There will be at least two youth representatives.
E. There shall be a total of between 13 and 28 members.
II_I_I_I��I11_I II .F a,,• W^o
. �. . I B
• tio ITHACA YOUTH BUREAU ADVISORY BOARD
MEETING DATES FOR 2006
MEETINGS ARE HELD THE SECOND MONDAY OF EACH MONTH,
UNLESS SPECIFIED BELOW, FROM 7:00 - 8:30 pm IN THE IYB
ACTIVITIES ROOM.
2006
January ogth
February* 06th
March - 13th
April 10th
May 08th
June 12th
July** 24th
August
September 11th
October*** 10th
November 13th
December 11th
* February's meeting is scheduled for the first Monday of the
month due to the Holiday schedule.
** July's meeting is scheduled for the last Monday of the month
as a result of the budget.
***October's meeting will be on a Tuesday as a result of the
holiday on Monday.
G:\IYB Board\Misc\2006-Board.dts.doc Allen
Liz
Karen-
Ithaca Youth Bureau
Board of Advisors
Minutes of the December 12, 2005 Meeting
Attendance:
William Murphy, Larissa Anderson, Michael Anderson, Ambria Diaz, Sebastian
Friedeborn, Jeri Gallucci, Christine Phillip,Joan Spielholz
Staff:
Allen Green, Karen Friedeborn, Debbra Bond, Executive Assistant Temp.
Absent:
Robin Korherr, Lisa Shaffer, Stephanie Specchio, Nancy Zook ari
Excused: CD � -
Guest:
JAN" �..4 —
Rebecca Pollock, Ithaca College Student 0.
Brad Pollock, parent
I. MEETING CALLED TO ORDER at 7:02pm
November minutes were reviewed and approved.
II. NEW BUSINESS
IYB Endorsement of PDC & BBBS Policies
Katie Foley, Program Coordinator, One to One BBBS of Ithaca
and Tompkins County presented the amendment changes to the policies and standards.
After review the Board endorsed and approved the said amendments. In doing so the
program will now be in compliance with BBBS of America.
Program Monitoring
Paul Schreurs Tutoring/Mentoring Program(PSMP)-Eloise Barrett
Youth Program Coordinator gave a PowerPoint Presentation on the history and
information of the program. She also provided the Board with a copy of the 2005
Program Report as well as a copy of the 2004 Annual Report. A program brochure was
distributed.
III. OLD BUSINESS
By-Law Revision
Allen Green presented the Advisory Board By-Laws revisions.
The motion to approve said revisions was made by Joan Spielholz. The motion was
seconded by Christine Phillip and unanimously approved.
Revision as follows:
III.YOUTHBUREAUBOARD OF ADVISORS
The Youth Bureau Board of Advisors shall consist of representatives from the
following:
A. Nine (9) residents of the City of Ithaca appointed by the Mayor.
B. Special representatives from at least 2 local groups, such as: Town of
Ithaca, Village of Lansing, Ithaca City School District, PTA Council,
Family Court/Probation, Ithaca Police Department, Greater Ithaca
Activities Center, Southside Community Center, Day Care Council,
Cornell University, Ithaca College, Medical Community, and any other
representatives as deemed appropriate.
C. There may be in addition, one representative from Common Council and
one from the Board of Public Works.
D. There will be at least two youth representatives.
E. There shall be a total of between 13 and 28 members.
Election of officers
Nominations were made across the board by Bill Murphy and
seconded by Christine Phillip. The following slate was elected
unanimously:
Treasurer- Michael Anderson
Co-Chair- Ambria Diaz
Chair- Joan Spielholz
IV. STAFF AND COMMITTEE REPORTS
Reports from Liaisons:
Common Council
GIAC
ICSD Board of Education
Tompkins County Youth Services
V. BOARD COMMENTS/ISSUES
Youth Committee Update- Larissa Anderson, Youth Committee
Representative commented on the progress and concerns on finding a location for a
Youth Center.
Favorable comments were made on the slate of new electees.
VI. ADJOURNMENT at 8:42pm