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HomeMy WebLinkAboutMN-YB-2004 Ithaca Youth Bureau Board of Advisors Minutes of the April 12, 2004 Meeting Attendance: Bill Murphy,Joan Spielholz, Sebby Friedeborn, David Whitmore, Sarah Hiliker, Larissa Anderson, Colleen Emerick,Cheri Kruse,Cathy Currier, David Delchamps, Bree Diaz, Michael Anderson Staff: Allen Green, Alison Welch, Karen Friedeborn, Liz Vance, Katie Foley Absent: Sheila Hemami, Barton Smith, Kristen Stevens Guest: Michael Mcgreevey,Chair of planning&Development Council/One to One Meeting called to order at 7:05pm Approval of February minutes postponed until next meeting. II. OLD BUSINESS Update on membership-Colleen Emerick appointed by Mayor Carolyn Peterson, but not sworn in yet.New youth rep-Michael Anderson Recommendations were made that members be recruited from the PTA Site council, Asian Coalition,Village of Ithaca,and people who live outside of the City to fill vacancy on the Advisory Board Roster.Karen volunteered to send letters to all the organization to make them aware that vacancy are available and invite them to attend a meeting. II. NEW BUSINESS Katie Foley-Youth Development Coordinator/BBBS&Michael Mcgreevey- Chair/Planning& Development Council/BBBS &Dave Delchamps liaison to the Planning and Development Council from the IYB advisory Board updated the IYB board on the policies and procedures of the One-to-One Big Brother-Big Sister Program. BBBS Planning&Development Council along with there sub committees review and update policies to ensure that the program stays in agreement with the standards of National BBBS of America. The Board was given a copy of these standards. After discussion and review of standards and policies,the Board voted unanimously to endorse the work that One to One BBBS and the Planning and Development Council has done in order to attain compliance with National BBBS of America. Motion to move a resolution as follows: The IYB Advisory Board endorses all policy and implementation decisions approved by the One-to-One Big Brothers Big Sisters Planning&Development Council. The IYB Advisory Board will continue to support the work of the Planning& Development Council and will maintain proper oversight through its liaison to the PDC. Liz reported on National Alliance for Youth Sports program for training and certifying volunteer coaches. The organization provides standardized training and certification for volunteer coaches, and a detailed background check. The training program is currently used by many other states. The Recreation Department will be offering the training for the first time May 1, 2004. After the first offering anyone who wishes to coach for IYB will be required to go through the training. To help cover the costs of the training and background checks, the recreation department is writing grants and using some funds already budgeted for training. A request to the Echo fund or the Recreation Partnership for initial costs will be made in the near future. Motion to support the new volunteer sport coach-training program, vote was approved unanimously. Resolution: The IYB Advisory Board agrees that all IYB volunteer sport coaches should receive proper training prior to their volunteer work at the Youth Bureau. The board supports the implementation of required training program (NYSCA) and background screening for all youth sport coaches beginning in the Fall 2004 BOARD/ STAFF COMMITTEE REPORTS Friends of IYB and the sub committee, and Gregar Brous have agreed upon helping out with the signage project at Cass Park. The sign will be something that links IYB and Cass together to reflect that Cass is a part of the YB and all the programs that are available to the public. A few ideas are a display board that will post all IYB &Cass events, and dates on a regular basis, Display board would be located some where outside to the rink. IHS- forum update- IYB offered the building to be used for a forum with the Ithaca Journal as the host, Ithaca City School District Superintendent and other community members would be invited to discuss racial issues and concerns at the High School. Student survey and assemblies have taken place to let students express their concerns. YB staff is working with students on an individual basis as a way to help resolve some of the issues. Needs assessment and planning update—IYB staff would like to include assessment of youth needs when budget decisions are being discussed. That way the decisions on the budget are based on the needs of the participants. Board Issue-Notice*Meetings will start promptly at 7:00pm,Please be on time* Reports from liaisons: Common council--- Giac---board discussing having a Giac/Southside liaison to strengthen relationship between the two agencies, Joanie will report more at a later date Southside--- ICSD--- TCYS--- Homeless Task force and TCYS have a slide show that reports on homeless teens, slideshow/survey includes 165 kids between 18-24 that also participate in the Learning Web Outreach Program Meeting Adjourned 8:50 p.m. Ithaca Youth Bureau Board of Advisors Minutes of the May 10,2004 Meeting Attendance: Bill Murphy,Sebby Friedeborn,Colleen Emerick,Cheri Kruse, Cathy Currier, David Delchamps, Bree Diaz, Michael Anderson Staff: Allen Green, Alison Welch,Karen Friedeborn, Liz Vance Absent: Barton Smith, Kristen Stevens, Sarah Hiliker, Larissa Anderson, Excused: Joan Spielholz, David Whitmore Meeting called to order at 7:05pm Approval of February&April minutes II. OLD BUSINESS Ithaca Women's Amateur Softball Association submitted a letter to the board to express concerns of field use and safety issues. Board had a brief discussion,there were no members of WASA in attendance,and Discussion will resume at another meeting if requested. II. NEW BUSINESS Karen presented a proposal for aids education in the absence of Edward Pettit who was unable to attend the meeting. The proposal is for aids education and a possible resource library with information for education and training purposes for staff to utilize. Workshops would be offered for staff and kids in the community. Edward Pettit would also like to become a member of the IYB Advisory Board. He would be considered an at large appointment. Possibly to start in the fall of 2004 BOARD/ STAFF COMMITTEE REPORTS Allen reported on the County Services Youth Department handout. All board members received the handout. Allen also reports discussion amongst staff regarding program monitoring which would include the board member participation. The purpose of the process is to gather information on each program and the services that each program provides. Volunteers from the board at greatly needed. Allen plans to create a schedule and will notify everyone that is participating. Liz reported that the first coaches training(May 1St)were successful. There were 8 coaches that attended the training voluntarily and by invitation only. No one was required to attend the first training. Great success! - s Karen reported that Chet Salutri is retiring this summer and there will be lunch party,at the Bistro Q July 8, 12n-2pm. Board Issue-Notice* Meetings will start promptly at 7:00pm, Please be on time* Reports from liaisons: Common council-- Giac— Southside--- ICSD-- TCYS--- Meeting Adjourned 8:15 p.m. ITHACA YOUTH BUREAU ADVISORY BOARD Notice of Meeting 7:00 p.m. Monday June 14,2004 Ithaca Youth Bureau Building 1 James L. Gibbs Dr. First Floor Activities Room AGENDA 7:00 I call to order/approval of May minutes 7:10 II OLD BUSINESS 1. Recreation Partnership update(resolution enclosed) . 7:30 III NEW BUSINESS 2. Recware proposal &possible resolution of support 7:50 IV STAFF AND COMMITTEE REPORTS 1. Personnel updates 2. Summer meeting schedule 3. Park Fellows update 8:20 V Reports from Liaisons: Common Council Giac ICSD Board of Education Tompkins County Youth Services 8:35 VI BOARD COMMENTS/ISSUES 8:40 VII ADJOURNMENT *Please note* the meeting will start promptly at 7pm facilities. IYB Board will resume discussion at next months meeting pending further discussion with DPW Board. Recreation Management Software System: Postponed until October meeting. IV. BOARD/ STAFF COMMITTEE REPORTS Roller/Skate Park: Karen distributed a proposal in regards to the Ithaca Skate Park. She spoke about the fact that the City may revisit the question of whether the Skate Park should be supervised and whether the Ithaca Youth Bureau should have an expanded role in relation to the Skate Park. V. Reports from Liaisons: GIAC: Cathy mentioned to the Board that GIAC has a new Deputy Director, Leslie McBean. ICSD Board of Education: Cathy requested the Youth Reps to address their opinions in regards to the new rules at Ithaca High School. Ambria expressed her views on the various new rules such as: no food outside, pass rule reinforced, dress code. VI. BOARD COMMENTS/ISSUES VII. ADJOURNMENT Meeting Adjourned at 8:24pm Ithaca Youth Bureau Board of Advisors Minutes of the September 13, 2004 Meeting Attendance: Bill Murphy, Edward Petitt, Joni Spielholz, David Delchamps, Michael Anderson, Ambria Diaz, Sebby Friedeborn, Cathy Currier, Craig Miller. Staff: Karen Friedeborn, Tara Flanders Absent: Kristin Stevens, David Whitmore, Cheri Kruse, Larissa Anderson. Excused: Colleen Emerick, Barton Smith. Guests: Craig Miller, Gary Wilhelm, 86 Dave Iles- Cal Ripken representatives; Denise Pritchard, Karen Warren, Nancy Law-Ithaca Women's Amateur Softball Association (IWASA) representatives. I. Meeting called to order at 7:O4pm 1.) The July 26th minutes were approved as read. Due to lack of attendance the July 26th meeting was cancelled. 2.) Introductions were made all around. II. NEW BUSINESS Community Celebration: Karen spoke about the 1st Annual Community Celebration scheduled for Saturday, 9/18. She mentioned that the purpose of the event is to bring awareness to the community in regards to the Ithaca Youth Bureau and the opportunities that the Bureau provides for the youth. The event will take place rain or shine. It was mentioned that as a result Home Depo and Best Buy have provided funding and volunteers for the event. They have also made progress towards forming future partnerships with the Ithaca Youth Bureau. Karen ended her presentation by asking the Board to volunteer at the event on Saturday. AIDS Education Proposal (Edward Petitt): Edward Pettit, a 4th year Cornell Human Ecology student who is also a new IYB Advisory Board member, presented a proposal for aids education. The proposal is for aids prevention education for youth and a possible resource library with information for education and training purposes for staff to utilize. Workshops would be offered for staff and kids in the community. He provided the Board members with his email for any further questions(edp8@cornell.edu). II. OLD BUSINESS Cass Fields: Cal Ripken/IWASA: IWASA members readdressed a letter that was sent to the board on July 21, 2004, to express concerns of field use, maintenance and safety issues. Cal Ripken reps spoke about proposal to DPW Board for field 8's fence. Board had an in depth discussion with IWASA members and Cal Ripken reps. Joni mentioned impact of county withdrawal from Rec Partnership on Cass Park 1' ITHACA YOUTH BUREAU ADVISORY BOARD Note: summer meeting schedule Julie Conley Holcomb No meeting on July 12th. City Clerk July 19th: 4 PM— 6 PM Executive Committee meeting to review the draft budget proposal in detail (all board members are welcome.) July 26th: 7PM Special board meeting to make final adjustments and "adopt" a proposed budget. No meeting during August. Notice of Meeting 7:00 p.m. Monday July 26,2004 1 James L. Gibbs Dr. First Floor Activities Room AGENDA 7:00 I call to order/approval of June minutes 7:10 II OLD BUSINESS 1. Recreation Management Software System(resolution enclosed) 7:30 III NEW BUSINESS 1. 2005 budget proposal-resolution 8:10 IV STAFF AND COMMITTEE REPORTS 8:20 V Reports from Liaisons: Common Council Giac ICSD Board of Education Tompkins County Youth Services 8:25 VI BOARD COMMENTS/ISSUES 8:30 VII ADJOURNMENT Ithaca Youth Bureau Board of Advisors Minutes of the June 14, 2004 Meeting Attendance: Bill Murphy,Barton Smith,Colleen Emerick, Cheri Kruse, Cathy Currier, David Delchamps,Joan Spielholz, Staff: Allen Green,Kim Olsen Absent: Kristen Stevens, Sarah Hiliker, Larissa Anderson, Sebby Friedeborn, Bree Diaz,Michael Anderson, David Whitmore Excused: Meeting called to order at 7:04pm Introductions Motion to approve May's minutes: approved unanimously II. OLD BUSINESS Rec Partnership update... A Brief description of the Rec Partnership was given by Joan Spielholtz. The town passed a resolution concerning the Rec Partnership;their resolution is similar to the City's. Will the County continue to support the Rec Partnership in the upcoming budget year? What will that mean for the city? If the county does not contribute to the Rec Partnership then programs may need to be cut or scaled down. Talks are on going... II. NEW BUSINESS Capitol Project—Recreation management Software System. Staff has proposed purchase of a system to handle activity registration, faculty reservations/rentals, on-line registrations, database management, interne communications for customers, membership pass management, financial reporting,team roster building, scheduling, etc. The cost for the project is roughly $40,000. Staff anticipates a"pay-back"period of 2-3 years on this investment. The software would enable us to keep track of a customer's municipality of residence as well as other pertinent information. The board would like to avoid charging a fee for the cards. Further discussion is necessary. The general consensus is that the cards are a good idea. BOARD/STAFF COMMITTEE REPORTS Allen reported that Big Brothers Big Sisters received their national certification. Allen also reported that Alison Welch will be moving on,Bill will send out a"thank you" note. Kathleen Ujlaki is also moving on to become a fulltime grandmother. Board Issue- Notice: Meetings will start promptly at 7:00pm,Please be on time; Summer Meeting Schedule(approved): July 19 @ 4pm,executive committee meeting about the budget—everyone is welcome; July 26th @ 7pm, budget voting meeting—regular meeting *reminders will be sent* Reports from liaisons: Common council--- GIAC---annual meeting on June 29 from 5:30—7pm; continued talks about joining South Side with GIAC Southside--- ICSD--- TCYS--- Meeting Adjourned @ 8:31 p.m. • • Ithaca Youth Bureau Board of Advisors Minutes of the October 12, 2004 Meeting Attendance: Bill Murphy, David Delchamps, Ambria Diaz, Cathy Currier. Staff: Allen Green, Tara Flanders, Jackie Merwin. Absent: Kristin Stevens, David Whitmore, Cheri Kruse, Edward Petitt, Joni Spielholz, Barton Smith. Excused: Colleen Emerick, Larissa Anderson, Michael Anderson, Sebby Friedeborn. Guests: Ben Jones, Molly Devoe, Jake Hascup Roller/Skate Park representatives; Lisa Wible, Jill Alright, Karen Werner, Nancy Law- Ithaca Women's Amateur Softball Association (IWASA) representatives. I. Meeting called to order at 7:02pm 1.) Introductions were made all around. 2.) Approval of September Minutes. II. NEW BUSINESS Roller/Skate Park: Ben Jones addressed several issues of concern to the Roller/Skate Park users. The skate park community is looking to raise $200,000.00 dollars to renovate the park by placing bathrooms, drinking fountains, trashcans, and by building a new obstacle. Molly Devoe mentioned that the skate park community is looking into renovating the park so that designated areas will be set aside for certain skill levels. The skate park community is looking to raise the $200,000.00 through identified grants, donations, and fundraisers. Ben Jones mentioned that the first fundraiser would be held on Saturday, October 16th, 2004. Allen Green addressed whether the Skate Park should be supervised and whether the Ithaca Youth Bureau should have an expanded role in relation to the Skate Park. Currently, the Ithaca Roller/Skate Park's philosophy is "skate at your own risk". He mentioned that other surrounding skate park communities have chose other philosophies in regards to supervision. Some skate park communities charge a minimum entrance fee and also provide safety equipment such as, helmets and pads. Ben Jones mentioned that the skate park community has looked into the idea of supervision and that there are various models to choose from. Slide show-Youth Municipal Job Program (summer 2004): Jackie Merwin, Youth Program Coordinator of the Youth Employment Services presented a slide show of photographs of some of the 91 teens that worked in various employment positions throughout Tompkins County in the summer of 2004. She mentioned that out of the 91 teens working, some worked G:UYB Board\MinutesUYB ADV MIN2004\10-12-04.DOC in city departments, others worked in non-for-profit and a couple in local businesses. 72 of the 91 teens completed their term of employment with an excellent report, 9 teens with an ok report, 3 squeaked by, 3 were fired, and 4 quit before completion. This summer the Youth Employment Services had 5 staff workers to 72 employees. Jackie stated that each of the teens are required to attend an initial orientation before beginning employment. There they are given training in various job skills. Jackie mentioned that after completing their term of employment, each teen is given a survey. In one of the surveys, a teen stated, "when working with professionals, they treat me like an adult". II. OLD BUSINESS Cass Fields: Cal Ripken/IWASA: IWASA members readdressed their concerns of field use, maintenance and safety issues. Recreation Software: Postponed till later date. IV. BOARD/ STAFF COMMITTEE REPORTS Cass Sign: Allen presented, in draft form, a blueprint of the Cass Park sign for suggestions. V. Reports from Liaisons: VI. BOARD COMMENTS/ISSUES VII. ADJOURNMENT Meeting Adjourned at 9:05pm G:\IYB Boazd\Minutes\IYB ADV MIN2004\10-12-04.DOC Ithaca Youth Bureau Board of Advisors Minutes of the November 08, 2004 Meeting Attendance: David Delchamps, Joan Spielholz, William Murphy, Cathy Currier, Barton Smith, Larissa Anderson, Sebastian Friedeborn. Staff: Allen Green, Elizabeth Vance,Tara Flanders. Absent: Nancy Zook, Ambria Diaz, Cheri Kruse, Colleen Emerick, Michael Anderson, Edward Petitt. I. Meeting called to order at 07:06 pm 1) Approval of October Minutes. II. NEW BUSINESS Cass Field Update: Allen gave a brief update on the outcome of the meeting held on November 08, 2004 with John Doyle, Elizabeth Vance, and the IWASA officers. He informed the Board that the IWASA is considering the idea of moving to another night. Allen also addressed that the City of Ithaca is looking to draft a Memorandum of Understanding with Cal Ripken. David commented that he would hate to see field 8 frozen while waiting for the upgrading to be completed on field 8. He wants to make sure that the field usage is optimized. Bill addressed his concerns about making sure that it is in the memorandum that the pitching mound be put in last so that field 8 is not handicapped. III. OLD BUSINESS Proposal for Counselor in Training (CIT) Program at Stewart Park Day Camp: Liz presented a proposal to add a CIT Program to Stewart Park Day Camp. The program would serve approximately 10 teens ages 14-15 and would run for a total of 4 weeks during our regular summer camp sessions. Teens would receive a variety of hands-on lessons and experiences that would help prepare them to become junior counselors in the future. Child development, conflict resolution, first aid, and camp activities are examples of areas they would explore. The proposal included a plan to use$1,800 from the Kyle Fund and participant fees to cover the costs of program supplies and hiring staff. Board members were supportive of the proposal and approved the use of$1,800 from the Kyle Fund to help support the program. The vote was unanimous. Critical Issues Roundtable: Sebby and Larissa addressed the Board by explaining the main purpose of the Critical Issues Roundtable (to involve youth in building inclusive communities). They both addressed the "tool kit" that they had been given which consisted of various questions on diversity and inclusion. In January of 2005, Larissa Anderson, Michael Anderson, Sebby Friedeborn and Ambria Diaz will join other youth and adults in the Tompkins County area at the Roundtable where they will develop action plans for addressing youth issues and priorities. Election of Officers: Nominations-slate of officers for 2005 reopened and the following officers were suggested for the slate to be considered at the December meeting: • William Murphy-Chair • Larissa Anderson -Vice Chair • Joan Spielholz-Treasurer Cathy Currier mentioned that she would be stepping down next year from the IYB Advisory Board. David Delchamps commented that he is considering stepping down from the IYB Advisory Board in 2005. IV. BOARD/ STAFF COMMITTEE REPORTS Coaching Training: Liz updated the Board on the NYSCA Coaches Training. She noted that we had trained 55 plus coaches this year and the response has been good. Construction Update: Allen briefed the Board on the upcoming construction of the new stairs and front office counter, which is scheduled to take place in January or February of 2005. The counter will be constructed in a way so that will be handicap accessible. V. Reports from Liaisons: GIAC: Joan updated the Board members on the staff retreat that took place in October. The topic was on "how boards interact". She suggested that the IYB Advisory Board consider having a similar retreat in the future. VI. BOARD COMMENTS/ISSUES Barton Smith requested assistance from the Board members on where he could get information on his paper regarding Teen Pregnancy (especially the men's role). The Board suggested checking places such as: Teen Pregnancy (TP3), Family Life Dev. Center at Cornell, and County Youth Services Dept. VII. ADJOURNMENT Meeting Adjourned at 08:29 pm G:\IYB Board\Minutes\IYB ADV MIN2004\11-08-04.DOC (4 i— MED Ithaca Youth Bureau JAN-5 2035 Board of 4.; Minutes of the December'13,r2004 Meeting aARKS af,CE Attendance: Nancy Zook; William Murphy; Ambria Diaz; Michael Anderson; Sebastian Frie. .. . , Julian Whites; Edward Petit Larissa Anderson; David Delchamps; Joanie Spielholz. Staff: Allen Green; Karen Friedeborn; Tara Flanders. Absent: Barton Smith; Cherri Kruse; David Whitmore. Excused: Cathy Currier, Colleen Emerick. I. Meeting called to order at 07:00 pm A. Introductions were made all around. B. Approval of November Minutes. II. OLD BUSINESS Update: Bill Murphy informed the Board that Larissa Anderson has agreed to serve as Vice Chair on the IYB Advisory Board in 2005. III. NEW BUSINESS Ithaca Youth Bureau & City-wide Goals: Allen went through and clarified each of the four bulleted goals. • Diversify the IYB's funding streams &explore alternative sources of revenue Allen explained how the City & Ithaca Youth Bureau are looking into other avenues in regards to funding and revenue. He expressed to the Board that they are trying to find other ways without asking taxpayers to contribute. He also reported that the IYB has received an eighty-four hundred dollar ($8,400.00) grant from the taulk foundation. • Effectively transition to a new recreation management software system Allen stated that the Ithaca Youth Bureau would like to modernize their recreation software for pavilion rentals and registration forms. He mentioned that this new program would allow us to also accept registrations over the Internet. Bill Murphy questioned whether or not the company would provide training services for the staff. Allen stated that they would. • Cass Park Planning... Allen mentioned that John Doyle, Recreation Facility Director at Cass Park would be retiring in April of 2005. The Ithaca Youth Bureau is in the process of trying to transmit the information and knowledge from John Doyle onto paper. It was reported that the new signage of Cass Park is in progress. The purpose is of the new sign is to tie the Ithaca Youth Bureau with Cass Park. • Develop additional school based mentoring & other initiatives to address the achievement gap Position paper on achieving the gap was given out. There was a lengthy discussion on the achievement gap. Karen asked if the Board would like to G:\IYB Board\Minutes\IYB ADV MIN2004\12-13-04.DOC I1 -0 take on the achievement gap goal as a focus. The Board was unclear as to what role they would partake. Karen suggested that the Board take an active role on how well the programs are addressing the achievement gap. David stated that it was good to monitor programs, but he didn't want the programs loosing their focus by looking only at the achievement gap. The Board agreed to monitor programs. We'll start by having the programs come and report. Approval of Big Brother, Big Sister Board member(Nev Singhota) The Board was supportive and approved Nev Singhota as a new member to the Big Brother, Big Sister, Planning and Development Committee. Election of Officers Nominations-slate of officers for 2005 reopened and the following officers were voted on and approved, Bill Murphy Chair Larissa Anderson Vice Chair Joanie Spielholz Treasurer IV. BOARD/ STAFF COMMITTEE REPORTS 1. Allen reported on a Cornell Community Forum on Education and Society. He stated that the achievement gap was addressed at the meeting. 2. Allen reported that as a result of the programs that were cut this year by the Recreation Partnership the IYB recreation staff has some time available. He mentioned that the recreation department has offered a new program not funded by the Recreation Partnership. The program is Adult Indoor Soccer and will be offered this winter. The recreation department proposed a differential fee ($46.00 for non-members and $36.00 for City of Ithaca residents). V. Reports from Liaisons: Common Council Allen reported that Robyn Korherr will be the new Common Council Liaison starting in 2005. GIAC Joanie expressed her concern on the structure and mission of the Board. She suggested we review the by-laws. Edward mentioned that Donald Tobias from Cornell University provides seminars on board development. He will look into the possibility of having Donald Tobias work with the Board. VI. BOARD COMMENTS/ISSUES Allen reported that Kristin Stevens has resigned from the board. David Delchamps stated that he will also be resigning from the board and will not be able to serve in 2005. VII. ADJOURNMENT Meeting Adjourned at 08:40 pm G:\IYB Board\Minutes\IYB ADV MIN2004\12-13-04.DOC • Program Monitoring Program: Date: Names/Affiliation of those conducting monitoring: Checklist of materials reviewed/process: Annual Report Brochures/Literature Quarterly Reports Website/Newspaper Articles Program Statistics Outcomes/Impact Budget Verbal Presentation Other Written Materials Name of staff member/s that prepared or presented materials: Comments: Certified by: Date: