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HomeMy WebLinkAbout01-07-15 Common Council Meeting AgendaOFFICIAL NOTICE OF MEETING A Regular meeting of the Common Council will be held on Wednesday, January 7, 2015, at 6:00 p.m. in the Common Council Chambers at City Hall, 108 East Green Street, Ithaca, New York. Your attendance is requested. AGENDA 1. PLEDGE OF ALLEGIANCE: 2. ADDITIONS TO OR DELETIONS FROM THE AGENDA: 3. PROCLAMATIONS/AWARDS: 4. SPECIAL ORDER OF BUSINESS: 4.1 Appointment of Marriage Officers 4.2 Appointment of Acting and Alternate Acting Mayor 4.3 Mayor’s State of the City Address 5. SPECIAL PRESENTATIONS BEFORE COUNCIL: 6. PETITIONS AND HEARINGS OF PERSONS BEFORE COUNCIL: 7. PRIVILEGE OF THE FLOOR – COMMON COUNCIL AND THE MAYOR: 8. CONSENT AGENDA ITEMS: 8.1 Designation of Official Newspaper - Resolution 8.2 Collateral to Secure Deposits - Resolution 8.3 Public Employee's Blanket Bond - Resolution 8.4 Designation of Common Council Meetings – Resolution 8.5 Designation of Official Depositories – Resolution 8.6 Approval of 2014 Travel Policy – Resolution City Administration Committee: 8.7 Authorization to Adjust FY 2015 Sidewalk Improvement District Assessment Fees - Resolution 8.8 YB - Approval of Capital Project for Repairs and Upgrades to Stewart Park Large Pavilion Bathrooms – Resolution 8.9 DPW - Recommendation to Establish a Capital Project and Funding to Replace the Water Main on Willard Way 9. CITY ADMINISTRATION COMMITTEE: 9.1 Approval of Carey Building Associates, LLC Easement over 320-324 E. Martin Luther King Jr./E. State Street (tax parcel #69.-1-6.2) - Resolution 9.2 DPW - Lake Street Public Plaza Enhancements - Resolution 9.3 Adoption of Management Compensation Plan - Resolution 9.4 A Resolution Authorizing the Issuance of $6,042,460 in Bonds of the City of Ithaca to Pay the Cost of Certain Capital Improvements 9.5 City Controller’s Report Common Council Meeting Agenda January 7, 2015 Page 2 10. PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE: No Items were submitted 11. REPORTS OF SPECIAL COMMITTEES: 12. NEW BUSINESS: 13. INDIVIDUAL MEMBER – FILED RESOLUTIONS: 14. MAYOR’S APPOINTMENTS: 14.1 Recommendation to Tompkins Consolidated Area Transit Board – Resolution 14.2 Appointment to Planning and Development Board – Resolution 14.3 Appointment to Public Art Commission – Resolution 14.4 Appointment to Parks Commission – Resolution 14.5 Appointment to Community Police Board – Resolution 14.6 Appointment to Board of Zoning Appeals – Resolution 14.7 Appointment to Ithaca Landmarks Preservation Commission – Resolution 14.8 Appointment to Shade Tree Advisory Committee – Resolution 14.9 Appointment to Board of Public Works - Resolution 15. REPORTS OF COMMON COUNCIL LIAISONS: 16. REPORT OF CITY CLERK: 17. REPORT OF CITY ATTORNEY: 18. APPROVAL OF MINUTES: 18.1 Approval of the November 5, 2014 Common Council Meeting Minutes - Resolution 18.2 Approval of the November 13, 2014 Special Common Council Meeting Minutes - Resolution 18.3 Approval of the December 3, 2014 Common Council Meeting Minutes – Resolution 19. ADJOURNMENT: If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 274-6570 at least 48 hours before the meeting. ______________________________ Julie Conley Holcomb, CMC City Clerk Date: January 2, 2015 8. CONSENT AGENDA ITEMS: 8.1 Finance/Controller - Designation of Official Newspaper - Resolution RESOLVED, That, pursuant to Section C-113 of the City Charter, the Ithaca Journal be and is hereby designated as the official newspaper of the City of Ithaca for the year 2015. 8.2 Finance/Controller - Collateral to Secure Deposits - Resolution RESOLVED, That the collateral deposited by the Tompkins Trust Company, JP Morgan Chase and M & T Bank as reported, be approved as to form and sufficiency. 8.3 Finance/Controller - Public Employee's Blanket Bond - Resolution RESOLVED, That pursuant to Section 11 of the Public Officers Law, the following Bond, which is on file in the Office of the City Clerk, be, and is hereby approved in all respects for the year 2015. Faithful Performance Blanket Bond Coverage by Travelers Insurance Company $100,000 8.4 Finance/Controller - Designation of Common Council Meetings - Resolution RESOLVED, That the regular meetings of the Common Council, for the year 2015, be held at 6:00 P.M., on the first Wednesday of each month, in the Common Council Chambers, at City Hall, 108 East Green Street, Ithaca, New York, unless otherwise determined by Common Council. 8.5 Finance/Controller - Designation of Official Depositories - Resolution RESOLVED, That pursuant to Section C-34 of the City Charter, the Tompkins Trust Company, the JP Morgan Chase Bank and the M & T Bank be, and they are, hereby designated as the official depositories of all City Funds for the year 2015. 8.6 Common Council - Approval of 2014 Travel Policy - Resolution WHEREAS, there is to be held during the coming official year a) the New York State Conference of Mayors Annual Meeting and Training School; b) the New York State Conference of Mayors Fall Training School for Fiscal Officers and Municipal Clerks, and other national and regional conferences as applicable, and WHEREAS, it is determined by the Mayor and Common Council that attendance by certain municipal officials and City employees at one or more of these meetings, conferences or schools benefits the municipality; now, therefore, be it RESOLVED, That Common Council, the Mayor and City employees are hereby authorized to attend said conferences or other applicable training events during 2015, and be it further RESOLVED, That the cost for all events must be derived from existing 2015 Departmental Budgets with appropriate approvals obtained as applicable, and be it further RESOLVED, That this resolution shall take effect immediately. City Administration Committee: 8.7 Authorization to Adjust FY 2015 Sidewalk Improvement District Assessment Fees WHEREAS, the Fiscal Year 2015 budget includes a local law that assesses each property in the City located in one of five Sidewalk Improvement Districts (each an “SID”) for the benefit received by the property from sidewalk construction and repair occurring in the district, and WHEREAS, the data on which the assessments are based is possessed and maintained by the Tompkins County Department of Assessment, and WHEREAS, the sidewalk assessment fees will be included as a separate line item on the tax bills mailed by the City, and WHEREAS, due to incorrect data or other clerical error, from time to time an incorrect assessment may be entered with respect to a parcel, and WHEREAS, Section 556 of the Real Property Tax Law authorizes a governing body to delegate the payment of benefit assessment refunds due to these errors, and WHEREAS, the Tompkins County Director of Assessment has requested that the City designate the City Chamberlain as the official to whom such delegation is made, and WHEREAS, it is the opinion of the Common Council that the delegation to the City Chamberlain would be more efficient in processing said refunds and therefore beneficial to the public; now therefore be it RESOLVED, That the City Chamberlain shall review and discuss refund recommendations with the Tompkins County Director of Assessment, and be it further RESOLVED, That the City Chamberlain is hereby authorized to make payments of any refunds of less than $500 as if the Common Council had performed an audit in compliance with Paragraphs 1-7 of Section 565 of the Real Property Tax Law, and be it further RESOLVED, That any refund of $500 or more must be approved by the Common Council pursuant to Paragraph 8(b) of Section 556 of the Real Property Tax Law, and be it further RESOLVED, That the City Chamberlain shall transmit on or before the 15th day of each month a report to the Common Council of all the refunds processed during the previous month, and be it further RESOLVED, That this resolution shall only be in effect during the calendar year 2015. 8.8 YB - Approval of Capital Project for Repairs and Upgrades to Stewart Park Large Pavilion Bathrooms WHEREAS, the restrooms in the Large Pavilion at Stewart Park are in need of repair and were closed and unavailable to the public last summer, and WHEREAS, City staff are recommending repairs as well as improvements so that they are fully accessible, replacement of antiquated fixtures along with structural and other upgrades, and WHEREAS, these restrooms are needed by both the Stewart Park Day Camp and the general public, and WHEREAS, funding is available that will cover a portion of the cost as follows: Friends of Stewart Park/County Tourism Grant: $20,000.00 Town of Ithaca (Additional funding for Waterfront Parks and Recreation Facilities): $28,000.00, and WHEREAS, the estimated cost of this project is about $78,000.00; now, therefore, be it, RESOLVED, That Common Council hereby establishes Capital Project #817 in the amount not to exceed $78,000 in order to complete repairs and upgrades of the Stewart Park Large Pavilion restrooms to be funded as follows: Friends of Stewart Park/County Tourism Grant: $20,000.00 Town of Ithaca (Additional funding for Waterfront Parks and Recreation Facilities): $28,000.00 Capital Reserves #11 Parks: $30,000.00 Ithaca Youth Bureau 1 James L. Gibbs Drive Ithaca, New York 14850 Phone: (607) 273-8364 Fax: (607) 273-2817 “Building a foundation for a lifetime.” To: City Administration Committee From: Liz Vance Director Allen Green Acting Deputy Director Re: Request to establish a capital project Date: December 4, 2014 We are requesting that Common Council establish a capital project to repair and upgrade the bathrooms in the large pavilion at Stewart Park, as discussed at our recent budget meeting. This project would be funded through a combination of funding from the Friends of Stewart Park and additional funding from the Town of Ithaca with the remainder being borrowed, as outlined in the attached draft resolution. This project would enable us to re-open the bathrooms for the summer of 2015 and would take care of repairs, structural and other upgrades, replacement of antiquated fixtures and improvements to make them fully accessible. Thank you. 8.9 DPW - Recommendation to Establish a Capital Project and Funding to Replace the Water Main on Willard Way WHEREAS, the City’s water main on Willard Way is 80 years old, originally constructed in 1935, supplies eleven (11) customer water services and consists of 570-linear feet of 4-inch diameter cast iron pipe through which less than 100-gpm of water can be supplied, indicating the pipe is very heavily tuberculated (lots of lumpy mineral and iron nodules deposited on pipe walls) with a substantially reduced cross section, typical of a pipe long past its replacement due date, and WHEREAS, the City DPW Water & Sewer Division conducted a fire flow test on the water main on Willard Way upon request received from engineers for 230 Willard Way designing a fire line connection and sprinkler systems for fire protection to be installed, and WHEREAS, the fire flow test conducted showed that the existing water main on Willard Way was not capable of supplying adequate fire flow to either the existing municipal fire hydrant, or private fire service lines to meet the current and future needs of customers on Willard Way, and WHEREAS, cleaning or lining the existing 4-inch diameter water main is not an option, since a minimum of a new 6-inch diameter water main will be necessary to enable fire flows meeting current standards, and WHEREAS, City Department of Public Works Water & Sewer Division staff have estimated the maximum cost for replacement to be $80,000, and WHEREAS, City Department of Public Works Water & Sewer Division staff estimates crews could complete this work in six to eight weeks during the time frame from late Fall 2014 to early Spring 2015, and WHEREAS, City crews have determined that this project is a priority and previously approved Water and Sewer projects will be delayed so this project can be completed, and WHEREAS, monies from Capital Project #518 and #522 can be used to supply the needed funds for this project, and WHEREAS, that the Board of Public Works unanimously resolved at the November 10, 2014, meeting to recommend that Common Council establish a Capital Project with funding not to exceed $80,000 to facilitate the construction of a replacement water main on Willard Way; now therefore be it RESOLVED, That Common Council hereby establishes Capital Project #526 with funding not to exceed $80,000 to facilitate the construction of a replacement water main on Willard Way, and be it further RESOLVED, That monies needed for said project shall be derived from the transfer of remaining funds in Capital Project #518 and #522, in an amount not to exceed $80,000 to Capital Project #526 Water Main Replacement on Willard Way. MEMORANDUM CITY OF ITHACA DPW – WATER & SEWER DIVISION 510 FIRST STREET DATE: 10/22/14 TO: THE BOARD OF PUBLIC WORKS CC: FROM: SCOTT GIBSON - WATER AND SEWER RE: REQUEST FOR EMERGENCY CAPITAL IMPROVEMENT PROJECT WILLARD WAY PRIORITY: HIGH I am writing to the Board in request for an emergency capital improvement water main replacement project along Willard Way. As shown on the attached drawing, the area water supply consists of a 6-inch loop that runs between Stewart and University Avenues. A vintage 1935, 570-LF 4-inch cast iron main branches northward off of the 6 and dead ends just past the Willard Way Loop in front of house #227. There are eleven services running off of this line that are comprised of single family, multi-student, and fraternity type dwellings that require a variety of fire flow needs. Supply in this region should have very strong static pressures (80psi) and available field flows in the 1,000 gpm range as indicated during testing of Hydrant M-099 last year. Recent analyses of Hydrant M-100, just one block north of the 6” loop, yielded such poor results that flows were below minimum thresholds and barely discernible on pressure gauges. If you recall, the City experienced a very similar situation in the Edgecliff Place water main replacement project that occurred during the 2013 construction season. That service main was an old 4” cast iron 400-LF dead end off of an 8” looped main running along Stewart Avenue. Fire flows at the foot of the Edgecliff Place service area were <190 gpm; grossly insufficient for the five multi and single family residential dwellings that exist there. The Board approved full replacement of the main to a 6” ductile iron pipe which consequently improved fire flows by 2.5 times. 12/31/2014 In the case of Willard Way, we are looking for a similar project approval to ensure that fire flow needs are adequately met. Budgeting for this project is anticipated to run between $130 and $140/LF. At 570LF, this would cost between $75,000 and $80,000. I would be happy to provide additional details and data to you at your request. Please let me know if I can be of any further assistance in this matter. 10/20/2014 9. CITY ADMINISTRATION COMMITTEE: 9.1 Approval of Carey Building Associates, LLC Easement over 320-324 E. Martin Luther King Jr./E. State Street (tax parcel #69.-1-6.2) WHEREAS, the City of Ithaca owns a parcel of land, 69.-1-6.2, located at 320-324 E. Martin Luther King Jr./E. State Street (“the City Property”), on which part of a City parking lot is located, and WHEREAS, the City Property shares its western lot line with 314-320 E. Martin Luther King Jr./E. State Street (“CBA Property”), which is owned by Carey Building Associates, LLC (“CBA”), and WHEREAS, the eastern edge of the existing improvement on the CBA Property is on the property line, and a portion of the improvement encroaches onto the City Property, and WHEREAS, CBA is undertaking the construction of five additional stories on top of the existing improvements on the CBA Property, which requires the construction of footers that will encroach on the City Property, and WHEREAS, the CBA Property possesses a purported twelve foot wide right of way over the City Property immediately adjacent to the shared property line for the purpose of ingress and egress, and WHEREAS, CBA desires to install larger windows on the eastern face of the new construction, and the Planning Board has expressed its desire that CBA do so, but state fire code requires a gap between potential buildings of at least ten feet for the windows in question, and WHEREAS, the fire code distance requirement would be satisfied by the granting of an easement from the City to CBA of the air rights over the right of way, and WHEREAS, on August 18, 2014, the Board of Public Works determined that the City Property is not needed for City of Ithaca public works purposes, and WHEREAS, CBA has agreed to pay fair market value of $55,000 for the encroachment and air rights, now therefore be it RESOLVED, That Common Council authorizes the Mayor, upon the advice of the City Attorney, to execute such documents as necessary to grant the above-described permanent easement in such form as substantially conforming to the attached agreement. PERMANENT EASEMENT AGREEMENT This PERMANENT EASEMENT AGREEMENT (hereinafter referred to as this “Agreement”), is made this day of , 20 by CAREY BUILDING ASSOCIATES, LLC, a New York State limited liability company, with offices as 323 North Tioga Street, Ithaca, NY 14850 ("CBA"), and the CITY OF ITHACA, NEW YORK, a municipal corporation having offices at 108 East Green Street, Ithaca, New York ("City”). WHEREAS, CBA is the owner in fee simple absolute of a parcel of land in the City of Ithaca, County of Tompkins and State of New York, known as 314-320 East State Street, City of Ithaca, State of New York, Tax Map Parcel 69.-1-7 (the “CBA Property”). The CBA Property was conveyed to CBA by Sylvia M. Dickinson by deed dated January 6, 2011 and recorded in the Tompkins County Clerk’s Office on January 7, 2011 as Instrument No. 569824-001; and WHEREAS, the City is the owner in fee simple absolute of certain real property located in the City of Ithaca, County of Tompkins and State of New York, known as 320-324 East State Street, City of Ithaca, State of New York, Tax Map Parcel 69.-1-6.2 (the “City Property”); and WHEREAS, the City Property adjoins the easterly boundary of the CBA Property; and WHEREAS, Sylvia M. Dickinson conveyed the CBA Property to CBA together with the use of a right-of-way over the adjacent City Property, running from the northerly boundary of East State Street to the northerly line of the CBA Property and being twelve (12) feet in width throughout its entire length (the “12-ft Right-of-Way”), which 12-ft Right-of-Way was originally conveyed to Carey Building, Inc., a prior owner of the CBA Property, by deed from Ithaca Theatre Co., Inc., dated April 14, 1927 and recorded in the Tompkins County Clerk’s Office on the same date in Liber 211 of Deeds at page 391 (the “Carey Building Deed”); and WHEREAS, CBA wishes to further develop and improve the CBA Property (the “Project”) and the feasibility of the Project depends on continued access to natural light and air from the sky, which reaches the easterly side of the CBA Property through the 12-ft Right-of- Way; and WHEREAS, the improvement to the CBA Property includes the construction of five (5) additional stories on top of the existing building (the “Project”) which addition will require the construction of new footers for the building which will encroach into the City Property (the “Footers”); WHEREAS, a portion of the building owned by CBA and located on the CBA Property encroaches onto the City Property by 0.1 feet, (together with the Footers, the “Encroaching Improvements”); and WHEREAS the 12-ft Right-of-Way and the building encroachment are shown on the survey map incorporated herein by reference entitled, “Survey Map No. 314-320 East State Street, City of Ithaca, Tompkins County, New York,” prepared by Lee Dresser, LLS 050096, of T.G. Miller, P.C., dated August 1, 2010 and recorded in the Tompkins County Clerk’s Office on January 7, 2011 as Instrument No. 569824-004, a copy of which is attached hereto as Exhibit A (the “Survey”); and WHEREAS, the City Planning Board approved the site plan presented at the August 26th, 2014 meeting, a copy of which is attached and incorporated into this agreement as Exhibit B (the “Site Plan”); and WHEREAS, CBA will construct a sidewalk within the existing 12’ Right of Way in order to fulfill the intention of the approved site plan; and WHEREAS, the intended locations of the Footers are shown on the East Foundation Wall Plan, dated November 18, 2014, a copy of which is attached hereto as Exhibit C (together with the Survey and Site Plan, the “Maps”). WHEREAS, it is the intent of the City that the CBA Property shall continue to have access to light and air from the sky by means of the 12-ft Right-of-Way, and the City, for itself and its successors and/or assigns in interest, grants to CBA and its successors and/or assigns in interest, a permanent easement for light and air, on and above the area of the 12-ft Right-of-Way for this purpose, and the City further agrees that no structures, improvements or fixtures shall be constructed or placed within such permanent easement area that block or obstruct light or air from reaching the CBA Property from the sky; and WHEREAS, it is the intent of the City that CBA, and its successors and/or assigns, be permanently allowed to maintain, replace and repair the Encroaching Improvements on the City Property; and NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, and of the sum of Fifty-five thousand and 00/100 Dollars ($55,000.00) by CBA to the City in hand paid, receipt whereof is hereby acknowledged, the parties to this Agreement, for themselves and for their successors and/or assigns, hereby agree as follows: 1. The City grants to CBA a permanent easement for access to light and air from the sky, on and above the ground surface of the 12-ft Right-of-Way to the sky, but extending no farther north than the northerly line of the CBA Property (the “Permanent Easement Area”) for the benefit of any improvements located on the CBA Property and any occupants and/or tenants thereof. 2. The City agrees it shall not construct, install, or maintain any improvements and/or fixtures within the Permanent Easement Area, except that the City may maintain those improvements and/or fixtures, including the existing parking arrangement, in place as of the date of this Agreement until the date upon which CBA obtains a street permit for the use of the City Property (the “Street Permit”). 3. The City grants to CBA a permanent easement to maintain, repair, and replace the Encroaching Improvements in their locations, as shown on the Maps, within the Permanent Easement Area. 4. The City grants to CBA a permanent easement to construct a sidewalk of any width within the existing 12’ Right of Way. 5. The City hereby grants to CBA and its designees, authorized agents, contractors, consultants and representatives (collectively, its “Agents”) a temporary easement (the “Shoring Easement”) for the purpose of installing, constructing, repairing, and maintaining the Footers onto the City's Property. 6. The Shoring Easement shall commence as of the effective date of the Street Permit and shall automatically terminate upon completion of the Project; however, City and CBA agree that even after termination of this Shoring Easement, the Footers will remain in place as provided herein. 7. CBA agrees to save the City harmless from any loss, injury or damage arising out of CBA’s use of the Permanent Easement Area or from any negligence or fault of said CBA or its Agents in connection with any construction and/or maintenance work done under this Agreement. To the extent that CBA enters upon the City Property to effectuate any construction or repair work as set forth above, CBA shall be responsible for restoring the City Property to the condition that existed before the work commenced, but otherwise CBA shall have no obligation to or responsibility for maintaining the City Property or facilities thereon by virtue of this Agreement. 8. CBA's right under this agreement shall terminate when and if the improvements on the CBA Property, including the Encroaching Improvements, are demolished, destroyed or voluntarily removed and CBA does not take affirmative steps to improve the CBA Property within five (5) years from the date of such demolition or destruction. After such termination, CBA shall not cause any building or other structure which may be erected or maintained on the CBA Property to encroach onto the City Property, except to the extent that any such encroachment may be permitted by law. As used herein, the term “affirmative steps to improve the CBA Property” shall include but shall not be limited to commencing construction, litigation or settlement negotiations. 9. CBA agrees to keep the CBA Property, including the Encroaching Improvements, and any improvements and/or fixtures constructed by CBA within the Permanent Easement Area, pursuant to this Agreement, insured at all times in the amount of at least $500,000.00 for personal liability coverage and to list the City as an additional insured under said insurance policy. 10. Notwithstanding anything in this Agreement to the contrary, the City shall have the right to maintain, repair, and replace any utilities located underneath the Permanent Easement Area as of the date of this Agreement. The City agrees to save CBA harmless from any negligence or fault of the City in connection with any construction and/or maintenance work done under this paragraph. To the extent that the City performs such work, the City shall be responsible for restoring the affected area to the condition that existed immediately before the work commenced. 11. This Agreement shall run with the land and shall be binding upon, and inure to the benefit of, the respective heirs, executors, administrators, successors and assigns of the parties hereto. IN WITNESS WHEREOF, this Agreement has been duly executed by the parties hereto as of the day and year first above written. CAREY BUILDING ASSOCIATES, LLC By: Title: CITY OF ITHACA STATE OF NEW YORK ) COUNTY OF TOMPKINS )ss.: CITY OF ITHACA ) By Svante Myrick, Mayor On this day of _ , 20 , before me, the undersigned, personally appeared , known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity and that by his signature on the instrument, the individual or the person upon behalf of whom the individual acted, executed the instrument. NOTARY PUBLIC STATE OF NEW YORK ) COUNTY OF TOMPKINS )ss.: CITY OF ITHACA ) On this day of _ , 20 , before me, the undersigned, personally appeared SVANTE MYRICK, Mayor, known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her capacity and that by her signature on the instrument, the individual or the person upon behalf of whom the individual acted, executed the instrument as Mayor of the City of Ithaca. NOTARY PUBLIC 9.2 DPW - Lake Street Public Plaza Enhancements WHEREAS, Currently the City of Ithaca Department of Public Works has undertaken a project to rehabilitate Lake Street Bridge over Fall Creek, and WHEREAS, the project for the rehabilitation of the Lake Street Bridge Over Six Mile Creek, P.I.N. 375534 (“the Project”) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (FHWA) that provides for reimbursement of up to 80% of expenditures incurred by the City for rehabilitation of the bridge, and WHEREAS, the City of Ithaca established Capital Project #791 for the Project in the amount of $1,464,250, and WHEREAS, Department of Public Works Staff recommends Lake Street Public Plaza safety improvements and aesthetic enhancements (the “Enhancements”) to the existing public plaza located at Southeast corner of Lake Street Bridge over Fall Creek, and WHEREAS, the Enhancements are not included in the project budget and is not eligible for reimbursement by the FHWA, and WHEREAS, the estimated additional cost to design the Enhancements is $30,000, and RESOLVED, That Common Council authorizes Public Works Staff to undertake said “Enhancements” as part of Lake Street Bridge Rehabilitation Project, and therefore be it further RESOLVED, That Common Council here by approves an increase of Capital Project #791, Lake Street Bridge Rehabilitation Project by an amount not to exceed $30,000, for a total project authorization of $1,494,250, and be it further RESOLVED, That funds needed for said amendments shall be derived from the issuance of Serial Bonds with possible reimbursement from various Federal, State or local aid sources. 9.3 Adoption of Management Compensation Plan WHEREAS, the City of Ithaca wishes to implement a compensation structure for managerial employees that is based on an objective job evaluation system, achieves both internal and external equity, and addresses existing compression issues, and WHEREAS, Public Sector Human Resources Consultants LLC and the Human Resources Department have recommended the adoption of a point factor evaluation system and corresponding compensation structure for managerial employees, and WHEREAS, in recognition of the substantial additional responsibilities taken on by the City Clerk as a result of that position’s oversight of the consolidated Department of Public Information and Technology, which consolidation occurred after Public Sector Human Resources Consultants LLC recommended a compensation structure for managerial employees, Common Council now wishes to remove the position of City Clerk from the Managerial Compensation Plan in order more accurately to account for the duties resulting from that departmental consolidation; now therefore, be it RESOLVED, That the 2015 Managerial Compensation Plan and the point factor evaluation system be adopted and implemented effective retroactive to January 1, 2015, in accordance with the implementation schedule recommended by the Human Resources Department in the attached Memorandum dated October 22, 2014, and be it further RESOLVED, That the option to cash-in unused annual leave shall be suspended for managerial employees in 2015 and 2016, and the funds budgeted for this purpose shall be reallocated toward the implementation of the Managerial Compensation Plan; provided, however, that any managerial employee who does not receive any salary increase throughout the full implementation period of the compensation study shall retain the option to cash in annual leave, and be it further RESOLVED, That new employees shall be hired at the first salary step applicable to their position, unless the Mayor, based on the academic and experiential credentials of the candidate, shall deem a different salary step more appropriate, with subsequent step movement occurring annually for each employee on the employee's anniversary date in the employee's current job title, until the employee reaches the maximum step, at which time step movement shall cease, and be it further RESOLVED, That employees who are promoted to or within the Managerial Compensation Plan shall be assigned to the lowest salary step that results in a salary increase, with subsequent step movement occurring annually for each employee on the employee’s anniversary date in the employee’s current job title, until the employee reaches the maximum step, at which time step movement shall cease, and be it further RESOLVED, That with the exception of current employees whose current salaries are being grandfathered, no employee shall earn a salary greater than the maximum step for the employee’s position, and be it further RESOLVED, That notwithstanding any other provision of this Resolution, the position of City Clerk shall be omitted from the 2015 Managerial Compensation Plan and the point factor evaluation system, and shall be compensated at a level indexed to Grade 10 of the 2015 Managerial Compensation Plan, with step assignments and step progression according to the same implementation schedule as implemented for said Plan, and be it further RESOLVED, That Common Council hereby directs the City Controller to release funds placed in Restricted Contingency as part of the 2015 Authorized Budget for the Management Compensation Plan and allocate said funds to various Departments as applicable. MEMORANDUM To: Common Council From: Svante Myrick, Mayor CC: Steven Thayer, City Controller; Ari Lavine, City Attorney; Kevin Sutherland, Chief of Staff; Schelley Michell-Nunn, Director of Human Resources Date: January 2, 2015 Re: Proposed Minor Revision to the Management Compensation Plan Resolution You’ll notice two versions of the Management Compensation Plan Resolution in your packets for Wednesday’s Common Council meeting. I am proposing a slight revision to the resolution that was passed by City Administration in December. It has come to my attention that a few (four) more individuals, aside from the Director of Zoning Administration (whose situation is already part of a prior resolved) would otherwise see a negative available take-home compensation outlook from the vacation buyout freeze for the next two years. The newer version of the resolution includes an additional resolved which would allow the staff members in this particular situation to buyout up to a level of net neutrality. It is designed to allow those whose salary increase over the three years of the management comp plan is less than the maximum allowable vacation buyout for two years (if it were in effect) to buyout the difference. Salary Increase Max Buyout (2yr) Difference Position 1 5,559 8,238 -2,679 Position 2 6,849 6,933 - 84 Position 3 5,173 6,590 -1,417 Position 4 6,545 6,682 - 137 This change would ensure that the plan results in a fair and equitable approach for all of our management staff at a budget impact of $4,317 over two years, or an average of $2,158.50 per year. CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 MAYOR’S OFFICE SVANTE L. MYRICK, MAYOR Telephone: 607-274-6501 Email: mayor@cityofithaca.org Fax: 607-274-6526 9.3 A. Substitute Resolution - Adoption of Management Compensation Plan WHEREAS, the City of Ithaca wishes to implement a compensation structure for managerial employees that is based on an objective job evaluation system, achieves both internal and external equity, and addresses existing compression issues, and WHEREAS, Public Sector Human Resources Consultants LLC and the Human Resources Department have recommended the adoption of a point factor evaluation system and corresponding compensation structure for managerial employees, and WHEREAS, in recognition of the substantial additional responsibilities taken on by the City Clerk as a result of that position’s oversight of the consolidated Department of Public Information and Technology, which consolidation occurred after Public Sector Human Resources Consultants LLC recommended a compensation structure for managerial employees, Common Council now wishes to remove the position of City Clerk from the Managerial Compensation Plan in order more accurately to account for the duties resulting from that departmental consolidation, now therefore, be it RESOLVED, That the 2015 Managerial Compensation Plan and the point factor evaluation system be adopted and implemented effective retroactive to January 1, 2015, in accordance with the implementation schedule recommended by the Human Resources Department in the attached Memorandum dated October 22, 2014, and be it further RESOLVED, That the option to cash-in unused annual leave shall be suspended for managerial employees in 2015 and 2016, and the funds budgeted for this purpose shall be reallocated toward the implementation of the Managerial Compensation Plan; provided, however, that any managerial employee who does not receive any salary increase throughout the full implementation period of the compensation study shall retain the option to cash in annual leave, is scheduled to receive a smaller cumulative increase across the full term of the five steps of the Managerial Compensation Plan (an employee’s “Cumulative Increase”) than the value of cashed-in annual leave that would have been permitted (“Cash-In Eligibility”) absent the suspension enacted by this paragraph shall retain the option to cash in annual leave up to a cumulative total amount (for 2015 and 2016 combined) equal to the difference between that employee’s Cash-In Eligibility and her or his Cumulative Increase, and be it further RESOLVED, That new employees shall be hired at the first salary step applicable to their position, unless the Mayor, based on the academic and experiential credentials of the candidate, shall deem a different salary step more appropriate, with subsequent step movement occurring annually for each employee on the employee's anniversary date in the employee's current job title, until the employee reaches the maximum step, at which time step movement shall cease, and be it further RESOLVED, That employees who are promoted to or within the Managerial Compensation Plan shall be assigned to the lowest salary step that results in a salary increase, with subsequent step movement occurring annually for each employee on the employee’s anniversary date in the employee’s current job title, until the employee reaches the maximum step, at which time step movement shall cease, and be it further RESOLVED, That with the exception of current employees whose current salaries are being grandfathered, no employee shall earn a salary greater than the maximum step for the employee’s position, and be it further RESOLVED, That notwithstanding any other provision of this Resolution, the position of City Clerk shall be omitted from the 2015 Managerial Compensation Plan and the point factor evaluation system, and shall be compensated at a level indexed to Grade 10 of the 2015 Managerial Compensation Plan, with step assignments and step progression according to the same implementation schedule as implemented for said Plan. 9.4 A RESOLUTION AUTHORIZING THE ISSUANCE OF $6,042,460 BONDS OF THE CITY OF ITHACA, TOMPKINS COUNTY, NEW YORK, TO PAY THE COST OF CERTAIN CAPITAL IMPROVEMENTS IN AND FOR SAID CITY. WHEREAS, all conditions precedent to the financing of the capital projects hereinafter described, including compliance with the provisions of the State Environmental Quality Review Act, have been performed; and WHEREAS, it is now desired to authorize the financing of such capital projects; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Common Council of the City of Ithaca, Tompkins County, New York, as follows: Section 1. For the object or purpose of paying the cost of certain capital improvements in and for the City of Ithaca, Tompkins County, New York, there are hereby authorized to be issued $6,042,460 bonds of said City pursuant to the provisions of the Local Finance Law, apportioned among such capital improvements in accordance with the maximum estimated cost of each. The capital improvements to be financed pursuant to this bond resolution, the maximum estimated cost of each, the amount of bonds to be authorized therefore, the period of probable usefulness of each, and whether said capital improvements are each a specific object or purpose or a class of objects or purposes, including in each case incidental improvements, equipment, machinery, apparatus, appurtenances, furnishings and/or expenses in connection therewith, are as follows: a) Construction of and reconstruction to various streets throughout and in and for said City, at a maximum estimated cost of $204,000. It is hereby determined that the plan for the financing of such class of objects or purposes shall consist of the issuance of $204,000 of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is 15 years, pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law; b) Reconstruction of and construction of improvements to the Seneca Street parking garage (Phase 4), in and for said City, at a maximum estimated cost of $1,080,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $1,080,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 25 years, pursuant to subdivision 12(a)(1) of paragraph a of Section 11.00 of the Local Finance Law; c) The purchase of various vehicles and equipment items, at an aggregate maximum estimated cost of $913,460, allocated as follows: (i) Purchase of equipment for maintenance purposes, each item of which costs $30,000 or more, for said City, at an aggregate maximum estimated cost of $812,460. It is hereby determined that the plan for the financing of such class of objects or purposes shall consist of the issuance of $812,460 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is 15 years, pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law; (ii) Purchase of police cars to replace those in service for one year or more, for said City, at a maximum estimated cost of $51,000. It is hereby determined that the plan for the financing of such class of objects or purposes shall consist of the issuance of $51,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is 3 years, pursuant to subdivision 77(1st) of paragraph a of Section 11.00 of the Local Finance Law; and (iii) Purchase of equipment for maintenance purposes, each item of which costs more than $15,000 but less than $30,000, for said City, at an aggregate maximum estimated cost of $50,000. It is hereby determined that the plan for the financing of such class of objects or purposes shall consist of the issuance of $50,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is 15 years, pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. d) Purchase of a replacement pumper fire-fighting vehicle, for said City, including incidental equipment, at a maximum estimated cost of $550,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $550,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 20 years, pursuant to subdivision 27 of paragraph a of Section 11.00 of the Local Finance Law; e) Additional costs for the design for the replacement of the Brindley Street Bridge (Phase 2), in and for said City, at a maximum estimated cost of $303,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $303,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution; provided, however, that to the extent that any Federal or State grants-in-aid are received for such specific object or purpose, the amount of bonds to be issued pursuant to this resolution shall be reduced dollar for dollar. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 5 years, pursuant to subdivision 62(2nd) of paragraph a of Section 11.00 of the Local Finance Law; f) Study of City-wide drainage and dredging issues, in and for said City, at a maximum estimated cost of $153,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $153,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 5 years, pursuant to subdivision 62(2nd) of paragraph a of Section 11.00 of the Local Finance Law; g) Six Mile Creek Wall Replacement at South Cayuga Street, in and for said City, including design, demolition and reconstruction of reinforced retaining wall, at a maximum estimated cost of $100,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $100,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 30 years, pursuant to subdivision 22 of paragraph a of Section 11.00 of the Local Finance Law; h) Purchase of an online application software system for Human Resources, for said City, at a maximum estimated cost of $51,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $51,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 5 years, pursuant to subdivision 32 of paragraph a of Section 11.00 of the Local Finance Law; i) Phase II of Comprehensive Master Plan for development, for said City, at a maximum estimated cost of $83,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $83,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 5 years, pursuant to subdivision 64 of paragraph a of Section 11.00 of the Local Finance Law; j) Heating, ventilating and air-conditioning upgrades and improvements for the Police Department Building, including design and asbestos abatement, replacement of air handling units, air cooled condensing unit and all pneumatic controls, in and for said City, at a maximum estimated cost of $120,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $120,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 10 years, pursuant to subdivision 13 of paragraph a of Section 11.00 of the Local Finance Law; k) Replacement and upgrade of storage and related elements of the computer data network, including hardware and software, in and for said City, at a maximum estimated cost of $121,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $121,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is 5 years, pursuant to subdivision 32 of paragraph a of Section 11.00 of the Local Finance Law; l) Replacement of roof at the Streets and Facilities Building, in and for said City, at a maximum estimated cost of $231,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $231,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 25 years, pursuant to subdivision 12(a) of paragraph a of Section 11.00 of the Local Finance Law; m) Reconstruction of 500 Block of South Plain Street, including new curb and drainage structures, in and for said City, at a maximum estimated cost of $98,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $98,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 15 years, pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law; n) Design and construction of the Southside Community Center Building improvements, including basement water proofing, concrete wall repairs and heating, ventilating and air-conditioning control system upgrades, in and for said City, at a maximum estimated cost of $105,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $105,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 25 years, pursuant to subdivision 12(a) of paragraph a of Section 11.00 of the Local Finance Law; o) Cass Park pool filter and gutter coating replacement, consisting of the replacement of dual filters in the large pool filter house and sealing gutters in the large pool, in and for said City, at a maximum estimated cost of $185,200. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $185,200 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 15 years, pursuant to subdivision 61 of paragraph a of Section 11.00 of the Local Finance Law; p) The City’s share of the cost of participation in a City/County of Tompkins/Cornell Housing Fund, for the specific object or purpose of joint development of affordable housing units (Phase 1), in and for said City, at a maximum estimated cost of $102,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $102,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 30 years, pursuant to subdivision 41 of paragraph a of Section 11.00 of the Local Finance Law; q) Construction and/or purchase of a storage unit for the Steward Park Carousel, in and for said City, at a maximum estimated cost of $40,800. It is hereby determined that the plan for the financing of such specific object or purposes shall consist of the issuance of $40,800 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 30 years, pursuant to subdivision 11(a) of paragraph a of Section 11.00 of the Local Finance Law; r) Purchase and installation of additional parking pay stations, parking equipment and/or electronic meter heads to replace or supplement City parking garages equipment/meters, in and for said City, at a maximum estimated cost of $102,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $102,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is 5 years, pursuant to subdivision 50 of paragraph a of Section 11.00 of the Local Finance Law; s) Transportation improvements, including replacing the Sears Street Pedestrian Bridge, replacing and enhancing the railing along Cascadilla Creek, and pedestrian and bicycle improvements at various City intersections, in and for said City, at a maximum estimated cost of $750,000. It is hereby determined that the plan for the financing of such class of objects or purposes shall consist of the issuance of $750,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution; provided, however, that to the extent that any Federal or State grants-in-aid are received for such class of objects or purposes, the amount of bonds to be issued pursuant to this resolution shall be reduced dollar for dollar. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is 10 years, pursuant to subdivision 90, based upon subdivisions 10 and 24, of paragraph a of Section 11.00 of the Local Finance Law; and t) Transportation enhancements on West Martin Luther King Jr. Street, including a mid-block pedestrian crossing, reducing the number of traffic lanes, and realigning some intersections, in and for said City, at a maximum estimated cost of $750,000. It is hereby determined that the plan for the financing of such specific object or purpose shall consist of the issuance of $750,000 bonds of the $6,042,460 bonds of said City authorized to be issued pursuant to this bond resolution, provided, however, that to the extent that any Federal or State grants- in-aid are received for such specific object or purpose, the amount of bonds to be issued pursuant to this resolution shall be reduced dollar for dollar. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 15 years, pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law. Section 2. The aggregate maximum estimated cost of the aforesaid objects or purposes is $6,042,460, and the plan for the financing thereof is by the issuance of the $6,042,460 serial bonds authorized by Section 1 hereof, allocated to each of the objects or purposes in accordance Section 1 hereof. Section 3. The faith and credit of said City of Ithaca, Tompkins County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. There shall annually be levied on all the taxable real property of said City, a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the City Controller, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said City Controller, consistent with the provisions of the Local Finance Law. Section 5. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the City by the facsimile signature of the City Controller, providing for the manual countersignature of a fiscal agent or of a designated official of the City), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the City Controller. It is hereby determined that it is to the financial advantage of the City not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the City Controller shall determine. Section 6. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the City Controller, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of the City; provided, however, that in the exercise of these delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Treasurer applicable to the sale of municipal bonds. The receipt of the City Controller shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 7. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said City is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 8. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 9. This resolution, which takes effect immediately, shall be published in summary form in the Ithaca Journal, the official newspaper, together with a notice of the City Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. 9.5 Report of the City Controller 10. PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE: No Items were Submitted. 14. MAYOR’S APPOINTMENTS: 14.1 Recommendation to Tompkins Consolidated Area Transit Board - Resolution RESOLVED, That Common Council recommends that Kevin Sutherland be elected as a director of the Tompkins Consolidated Area Transit Board with a term to expire December 31, 2017. 14.2 Appointment to Planning and Development Board – Resolution RESOLVED, That McKenzie Jones-Rounds be reappointed to the Planning and Development Board with a term to expire December 31, 2017, and, be it further RESOLVED, That John Schroeder be reappointed to the Planning and Development Board with a term to expire December 31, 2017. 14.3 Appointment to Public Art Commission – Resolution RESOLVED, That Jay Potter be reappointed to the Public Art Commission with a term to expire June 30, 2017, and, be it further RESOLVED, That Caleb Thomas be reappointed to the Public Art Commission with a term to expire June 30, 2017. 14.4 Appointment to Parks Commission - Resolution RESOLVED, That Roberta Moudry be reappointed to the Parks Commission with a term to expire December 31, 2017, and, be it further RESOLVED, That Margaret Hobbie be reappointed to the Parks Commission with a term to expire December 31, 2017. 14.5 Appointment to Community Police Board - Resolution RESOLVED, That Marion Craig DaGrossa be reappointed to the Community Police Board with a term to expire December 31, 2017. 14.6 Appointment to Board of Zoning Appeals - Resolution RESOLVED, That Stephen Wolf be appointed to the Board of Zoning Appeals with a term to expire December 31, 2016. 14.7 Appointment to Ithaca Landmarks Preservation Commission - Resolution RESOLVED, That Jennifer Minner be appointed to the Ithaca Landmarks Preservation Commission with a term to expire December 31, 2017. 14.8 Appointment to Shade Tree Advisory Committee - Resolution RESOLVED, That Dr. Nina Bassuk be reappointed to the Shade Tree Advisory Committee with a term to expire December 31, 2017, and, be it further RESOLVED, That Barbara Neal be reappointed to the Shade Tree Advisory Committee with a term to expire December 31, 2017, and, be it further RESOLVED, That Judith Maxwell be reappointed to the Shade Tree Advisory Committee with a term to expire December 31, 2017, and, be it further RESOLVED, That Judith Fogel be reappointed to the Shade Tree Advisory Committee with a term to expire December 31, 2017. 14.9 Appointment to Board of Public Works - Resolution RESOLVED, That Claudia Jenkins be reappointed to the Board of Public Works with a term to expire December 31, 2017, and be it further RESOLVED, That David Warden be reappointed to the Board of Public Works with a term to expire December 31, 2017. 18. APPROVAL OF MINUTES: 18.1 Approval of the Minutes of the November 5, 2014 Common Council Meeting; November 13, 2014 Special Common Council Meeting; December 3, 2014 Common Council Meeting RESOLVED, That the Minutes of the following meetings be approved as published: November 5, 2014 Common Council Meeting November 13, 2014 Special Common Council Meeting December 3, 2014 Common Council Meeting Minutes CITY OF ITHACA 108 East Green Street Ithaca, New York 1485O OFFICE oF I'HE CITY CLERK Telephonc: 60- /271.6570 F^x: 607,'274-6132 r.lAPPLICATION FOR CITY (pJease type or print in black 1nk)If you are interested in serving as a memlcer of an advlsory commit.tee/board, please complete the form be1ow. Please attach addiEional sheets if necessary. You may wishto attend a meeting of the committee if you have not yet done so. please call theCity Clerk's office at 274-6570 if you have any guestions. Name of Advisory Board/Commlttee: 6Eep&\Meeting Time & Pface:og ha..ril Length of lerm I?t^ Skuen AAppl i cant Address: Tefephone name : 6(,4 ;',/2 Cc t{- 1_ 1L ccC o o b z uo^el f? 2:Z? 15- $ork) Zff-<: z I z Length of residence in City E-Mai1 Address, Sow {\ e ( c;"-n'z(\ ' eJ- Occupation(s) /place of business Co"^.ll Education t"t,st^L)^;,. -[ (nr^u l)^.t .l VA -/ ^,4n cl, (,)a,,t . H/ - Lo^A ,D- ( s choo 1 s / deqrees / spec i a t i es,)O"riv cA -9 atlz Why are you interested in Chis position? what part.icular strengths would you bring Eo this position? .l- ? Experj-ence and community affiliations: please return completed application,/resume Lo the City Clerk's office at the above address. *PLEASE NOTE: APPLICATION I.IILI, BE KEPT ON FILE FOR ONE YEAR EROM DATE OF APPIICATION. I t f o.-.2 5 +.1 /14'(./ /t-L' c. atr ()mmitment to s'or lq" T t4 /+DaLe of apptication, ?/Zt/t,r APPLICATION FOR CITY ADVISORY (please type or print in bl-ack If you are interested in serving as a member of an advisory complete the form below. Forms should be returned to the Cit o('se 1t\[29 J l.^,$:iL ee,/board, off SC 108 E. Youcreen Street, Ithaca, NY 14850. PIease attach additional sheets may wish to attend a meeting of the committee if you have not yet don e so. Please cal-I the City Clerk's office at 2'14-6570 if you have any questions. Name of Advisory Board,/Committee: IthacaLandmarksPreservationCommission Meeting Time & Pl-ace:Common Council Chambers h of rerm; filling in until2015 11 i Applicant name: Jennifer Minner Address z 200 Roat Street,Ithaca, NY 14850 Date of application: 712912014 Telephone (home) 607.227.4004 (work)607.255.5561 Length of residence in City l year E-Mail Address : j.minner@cornell.edu occupation (s ) /place of business Assistant Professor. Cornell Universiw Education:ofTexas at Communi and Master in Urban and ( schools/deqrees / speciafties ) Why are interested n? served as a was on cofltmlsslon years as twice servrce to on way me to to communl What particular strengths woul-d you bring to this position? Ihaveexpertiseinboth historic and land use I have been involved in and unl to historic exnerience related to historic nreservation and urban o - Seattle I to IS servlce lnto veaIover of both Experience and community af f il- j-ations: fuom2002-2004. While a doctoral student at the was to Please return completed application/resume to the City Clerk's office at the above address *PLEjASE NOTE: APPLICAUON WILL BE KEPT ON FILE FOR ONE YE"AR EROM DATE OF APPLICATION. on was a f-Tie- i-l C\t!