HomeMy WebLinkAbout12-17-14 City Administration Committee Meeting Agenda XTi� CA Meeting
a r. DATE:December 17,2014
TIME: 6:00 pm
LOCATION: 3rd Floor,
City Administration Committee City Hall,Council Chambers
AGENDA ITEMS
Item Voting Presenter(s) Time
Item? Allotted
Chair, Deb Mohlenhoff
1. Call To Order *Note: We will review the number of 15 Min*
1.1 Agenda Review No cards received at the beginning of each
1.2 Review and Approval of Minutes Yes meeting and adjust time if needed.
Approval of Ocotber 2014 Minutes
1.3 Statements from the Public No
1.4 Statements from Employees No
1.5 Council Response No
(6:15 p.m.)
2. Standing Sub-Committee and Staff Reports
3. City Administration,Human Resources, and Policy
3.1 Carey Building Associates,LLC Easement Yes Ari Lavine, City Attorney 10 Min
over 320-324 E. MLK Jr./E. State Street
3.2 Authorization to Adjust FY 2015 Sidewalk Yes Ari Lavine,City Attorney 10 Min
Improvement District Assessment Fees
(6:35 p.m.)
4. Finance,Budget, and Appropriations
4.1 DPW—Request to Amend CP 791 Lake Street Yes Addisu Gebre,Bridge Engineer 10 Min
Bridge at Fall Creek Reconstruction
4.2 DPW—Alternate Resolution to Item#4.1 Yes Addisu Gebre,Bridge Engineer 10 Min
4.3 YB -Approval of CP for Repairs and Upgrades Yes Allen Green,Youth Bureau 10 Min
to Stewart Park Large Pavilion Bathrooms
4.4 DPW-Approval of CP and Funding to Replace Yes Erik Whitney,Asst. Supt for W&S 10 Min
the Watermain on Willard Way
4.5 Adoption of Managerial Compensation Plan Yes Svante Myrick,Mayor 20 Min
4.6 Bond Resolution Yes Steve Thayer, City Controller 10 Min
(7:45 p.m.)
5. Performance Measures No Kevin Sutherland, Chief of Staff 5 Min
(7:50 p.m.)
6. Budget Discussion
6.1 Budget feedback discussion All 20 Min
7. Meeting Wrap-up All 5 Min
7.1 Announcements No
7.2 Review Agenda Items for next meeting No
7.3 Adjourn Yes
(8:15 p.m.)
Committee Charge: The CA committee will:
Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce
environment,intergovernmental relations and human resources.
If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting,
please contact the City Controller's Office at 607-274-6576 at least 48 hours before the meeting.
3. City Administration, Human Resources, and Policy
.1 Approval of Carey Building Associates, LLC Easement over 320-324 E. Martin Luther
King Jr./E. State Street (tax parcel#69.4-6.2)
WHEREAS, the City of Ithaca owns a parcel of land, 69.-1-6.2, located at 320-324 E. Martin
Luther King Jr./E. State Street("the City Property"), on which part of a City parking lot is
located, and
WHEREAS, the City Property shares its western lot line with 314-320 E. Martin Luther King
Jr./E. State Street("CBA Property"), which is owned by Carey Building Associates, LLC
("CBA"), and
WHEREAS, the eastern edge of the existing improvement on the CBA Property is on the
property line, and a portion of the improvement encroaches onto the City Property, and
WHEREAS, CBA is undertaking the construction of five additional stories on top of the existing
improvements on the CBA Property, which
h requires the construction of footers that will encroach on the City Property, and
WHEREAS, the CBA Property possesses a purported twelve foot wide right of way over the
City Property immediately adjacent to the shared property line for the purpose of ingress and
egress, and
WHEREAS, CBA desires to install larger windows on the eastern face of the new construction,
and the Planning Board has expressed its desire that CBA do so, but state fire code requires a gap
between potential buildings of at least ten feet for the windows in question, and
WHEREAS, the fire code distance requirement would be satisfied by the granting of an
easement from the City to CBA of the air rights over the right of way, and
WHEREAS, on August 18, 2014, the Board of Public Works determined that the City Property is
not needed for City of Ithaca public works purposes, and
WHEREAS, CBA has agreed to pay fair market value of$55,000 for the encroachment and air
rights; now therefore be it
RESOLVED, That Common Council authorizes the Mayor,upon the advice of the City
Attorney, to execute such documents as necessary to grant the above-described permanent
easement in such form as substantially conforming to the attached agreement.
J:\DRedsicker\AGENDAS\City Admin Comm\2014\12/17/14 CA Agenda.docx 12/17/14
PERMANENT EASEMENT AGREEMENT
This PERMANENT EASEMENT AGREEMENT (hereinafter referred to as this
"Agreement"), is made this day of , 20_ by CAREY BUILDING
ASSOCIATES, LLC, a New York State limited liability company, with offices as 323 North
Tioga Street, Ithaca, NY 14850 ("CBA"), and the CITY OF ITHACA, NEW YORK, a
municipal corporation having offices at 108 East Green Street, Ithaca,New York("City").
WHEREAS, CBA is the owner in fee simple absolute of a parcel of land in the City of
Ithaca, County of Tompkins and State of New York, known as 314-320 East State Street, City of
Ithaca, State of New York, Tax Map Parcel 69.-1-7 (the "CBA Property"). The CBA Property
was conveyed to CBA by Sylvia M. Dickinson by deed dated January 6, 2011 and recorded in
the Tompkins County Clerk's Office on January 7, 2011 as Instrument No. 569824-001; and
WHEREAS, the City is the owner in fee simple absolute of certain real property located
in the City of Ithaca, County of Tompkins and State of New York, known as 320-324 East State
Street, City of Ithaca, State of New York, Tax Map Parcel 69.-1-6.2 (the "City Property"); and
WHEREAS, the City Property adjoins the easterly boundary of the CBA Property; and
WHEREAS, Sylvia M. Dickinson conveyed the CBA Property to CBA together with the
use of a right-of-way over the adjacent City Property, running from the northerly boundary of
East State Street to the northerly line of the CBA Property and being twelve (12) feet in width
throughout its entire length (the "12-ft Right-of-Way"), which 12-ft Right-of-Way was
originally conveyed to Carey Building, Inc., a prior owner of the CBA Property, by deed from
Ithaca Theatre Co., Inc., dated April 14, 1927 and recorded in the Tompkins County Clerk's
Office on the same date in Liber 211 of Deeds at page 391 (the "Carey Building Deed"); and
WHEREAS, CBA wishes to further develop and improve the CBA Property (the
"Project") and the feasibility of the Project depends on continued access to natural light and air
from the sky, which reaches the easterly side of the CBA Property through the 12-ft Right-of-
Way; and
WHEREAS, the improvement to the CBA Property includes the construction of five (5)
additional stories on top of the existing building (the "Project") which addition will require the
construction of new footers for the building which will encroach into the City Property (the
"Footers");
WHEREAS, a portion of the building owned by CBA and located on the CBA Property
encroaches onto the City Property by 0.1 feet, (together with the Footers, the "Encroaching
Improvements"); and
WHEREAS the 12-ft Right-of-Way and the building encroachment are shown on the
survey map incorporated herein by reference entitled, "Survey Map No. 314-320 East State
Street, City of Ithaca, Tompkins County, New York," prepared by Lee Dresser, LLS 050096, of
T.G. Miller, P.C., dated August 1, 2010 and recorded in the Tompkins County Clerk's Office on
January 7, 2011 as Instrument No. 569824-004, a copy of which is attached hereto as Exhibit A
(the "Survey"); and
WHEREAS, the City Planning Board approved the site plan presented at the August
26th, 2014 meeting, a copy of which is attached and incorporated into this agreement as Exhibit
B (the "Site Plan"); and
WHEREAS, CBA will construct a sidewalk within the existing 12' Right of Way in order
to fulfill the intention of the approved site plan; and
WHEREAS, the intended locations of the Footers are shown on the East Foundation Wall
Plan, dated November 18, 2014, a copy of which is attached hereto as Exhibit C (together with
the Survey and Site Plan, the "Maps").
WHEREAS, it is the intent of the City that the CBA Property shall continue to have
access to light and air from the sky by means of the 12-ft Right-of-Way, and the City, for itself
and its successors and/or assigns in interest, grants to CBA and its successors and/or assigns in
interest, a permanent easement for light and air, on and above the area of the 12-ft Right-of-Way
for this purpose, and the City further agrees that no structures, improvements or fixtures shall be
constructed or placed within such permanent easement area that block or obstruct light or air
from reaching the CBA Property from the sky; and
WHEREAS, it is the intent of the City that CBA, and its successors and/or assigns, be
permanently allowed to maintain, replace and repair the Encroaching Improvements on the City
Property; and
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, and of the sum of Fifty-five thousand and 00/100 Dollars ($55,000.00) by CBA to the
City in hand paid, receipt whereof is hereby acknowledged, the parties to this Agreement, for
themselves and for their successors and/or assigns, hereby agree as follows:
1. The City grants to CBA a permanent easement for access to light and air from the sky, on
and above the ground surface of the 12-ft Right-of-Way to the sky, but extending no
farther north than the northerly line of the CBA Property (the "Permanent Easement
Area") for the benefit of any improvements located on the CBA Property and any
occupants and/or tenants thereof.
2. The City agrees it shall not construct, install, or maintain any improvements and/or
fixtures within the Permanent Easement Area, except that the City may maintain those
improvements and/or fixtures, including the existing parking arrangement, in place as of
the date of this Agreement until the date upon which CBA obtains a street permit for the
use of the City Property(the "Street Permit").
3. The City grants to CBA a permanent easement to maintain, repair, and replace the
Encroaching Improvements in their locations, as shown on the Maps, within the
Permanent Easement Area.
4. The City grants to CBA a permanent easement to construct a sidewalk of any width
within the existing 12' Right of Way.
5. The City hereby grants to CBA and its designees, authorized agents, contractors,
consultants and representatives (collectively, its "Agents") a temporary easement (the
"Shoring Easement") for the purpose of installing, constructing, repairing, and
maintaining the Footers onto the City's Property.
6. The Shoring Easement shall commence as of the effective date of the Street Permit and
shall automatically terminate upon completion of the Project; however, City and CBA
agree that even after termination of this Shoring Easement, the Footers will remain in
place as provided herein.
7. CBA agrees to save the City harmless from any loss, injury or damage arising out of
CBA's use of the Permanent Easement Area or from any negligence or fault of said CBA
or its Agents in connection with any construction and/or maintenance work done under
this Agreement. To the extent that CBA enters upon the City Property to effectuate any
construction or repair work as set forth above, CBA shall be responsible for restoring the
City Property to the condition that existed before the work commenced, but otherwise
CBA shall have no obligation to or responsibility for maintaining the City Property or
facilities thereon by virtue of this Agreement.
8. CBA's right under this agreement shall terminate when and if the improvements on the
CBA Property, including the Encroaching Improvements, are demolished, destroyed or
voluntarily removed and CBA does not take affirmative steps to improve the CBA
Property within five (5) years from the date of such demolition or destruction. After such
termination, CBA shall not cause any building or other structure which may be erected or
maintained on the CBA Property to encroach onto the City Property, except to the extent
that any such encroachment may be permitted by law. As used herein, the term
"affirmative steps to improve the CBA Property" shall include but shall not be limited to
commencing construction, litigation or settlement negotiations.
9. CBA agrees to keep the CBA Property, including the Encroaching Improvements, and
any improvements and/or fixtures constructed by CBA within the Permanent Easement
Area, pursuant to this Agreement, insured at all times in the amount of at least
$500,000.00 for personal liability coverage and to list the City as an additional insured
under said insurance policy.
10.Notwithstanding anything in this Agreement to the contrary, the City shall have the right
to maintain, repair, and replace any utilities located underneath the Permanent Easement
Area as of the date of this Agreement. The City agrees to save CBA harmless from any
negligence or fault of the City in connection with any construction and/or maintenance
work done under this paragraph. To the extent that the City performs such work, the City
shall be responsible for restoring the affected area to the condition that existed
immediately before the work commenced.
11. This Agreement shall run with the land and shall be binding upon, and inure to the
benefit of, the respective heirs, executors, administrators, successors and assigns of the
parties hereto.
IN WITNESS WHEREOF, this Agreement has been duly executed by the parties hereto
as of the day and year first above written.
CAREY BUILDING ASSOCIATES, LLC
By:
Title:
CITY OF ITHACA
By
Svante Myrick, Mayor
STATE OF NEW YORK )
COUNTY OF TOMPKINS )ss.:
CITY OF ITHACA )
On this day of 20_, before me, the undersigned, personally
appeared , known to me or proved to me on the basis of
satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his capacity and that by his signature on the
instrument, the individual or the person upon behalf of whom the individual acted, executed the
instrument.
NOTARY PUBLIC
STATE OF NEW YORK )
COUNTY OF TOMPKINS )ss.:
CITY OF ITHACA )
On this day of 20_, before me, the undersigned, personally
appeared SVANTE MYRICK, Mayor, known to me or proved to me on the basis of satisfactory
evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that she executed the same in her capacity and that by her signature on the
instrument, the individual or the person upon behalf of whom the individual acted, executed the
instrument as Mayor of the City of Ithaca.
NOTARY PUBLIC
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3. City Administration, Human Resources, and Policy
.2 Authorization to Adiust FY 2015 Sidewalk Improvement District Assessment Fees
WHEREAS, the Fiscal Year 2015 budget includes a local law that assesses each property in the
City located in one of five Sidewalk Improvement Districts (each an"SID") for the benefit
received by the property from sidewalk construction and repair occurring in the district, and
WHEREAS, the data on which the assessments are based is possessed and maintained by the
Tompkins County Department of Assessment, and
WHEREAS, the sidewalk assessment fees will be included as a separate line item on the tax bills
mailed by the City, and
WHEREAS, due to incorrect data or other clerical error, from time to time an incorrect
assessment may be entered with respect to a parcel, and
WHEREAS, Section 556 of the Real Property Tax Law authorizes a governing body to delegate
the payment of benefit assessment refunds due to these errors, and
WHEREAS, the Tompkins County Director of Assessment has requested that the City designate
the City Chamberlain as the official to whom such delegation is made, and
WHEREAS, it is the opinion of the Common Council that the delegation to the City
Chamberlain would be more efficient in processing said refunds and therefore beneficial to the
public; now therefore be it
RESOLVED, That the City Chamberlain shall review and discuss refund recommendations with
the Tompkins County Director of Assessment, and be it further
RESOLVED, That the City Chamberlain is hereby authorized to make payments of any refunds
of less than $500 as if the Common Council had performed an audit in compliance with
Paragraphs 1-7 of Section 566 of the Real Property Tax Law, and be it further
RESOLVED, That any refund of$500 or more must be approved by the Common Council
pursuant to Paragraph 8(b) of Section 556 of the Real Property Tax Law, and be it further
RESOLVED, That the City Chamberlain shall transmit on or before the 15th day of each month
a report to the Common Council of all the refunds processed during the previous month, and be it
further
RESOLVED, That this resolution shall only be in effect during the calendar year 2015.
J:\DRedsicker\AGENDAS\City Admin Comm\2014\12-17 Agenda.docx 12/17/14
4. Finance, Budget, and Appropriations
.1 DPW-Lake Street Public Plaza Enhancements
WHEREAS, Currently the City of Ithaca Department of Public Works has undertaken a project
to rehabilitate Lake Street Bridge over Fall Creek, and
WHEREAS, the project for the rehabilitation of the Lake Street Bridge Over Six Mile Creek,
P.I.N. 375534 ("the Project") is eligible for funding under Title 23 U.S. Code as administered by
the Federal Highway Administration(FHWA) that provides for reimbursement of up to 80% of
expenditures incurred by the City for rehabilitation of the bridge, and
WHEREAS, the City of Ithaca established Capital Project#791 for the Project in the amount of
$1,464,250, and
WHEREAS, Department of Public Works Staff recommends Lake Street Public Plaza safety
improvements and aesthetic enhancements (the "Enhancements")to the existing public plaza
located at Southeast corner of Lake Street Bridge over Fall Creek, and
WHEREAS, the Enhancements are not included in the project budget and is not eligible for
reimbursement by the FHWA, and
WHEREAS, the estimated additional cost to implement the Enhancements is $195,000, and
WHEREAS, the Enhancements will be eligible for funding from various sources, and
WHEREAS, the Department of Public Works has received approval for$30,000 in the matching
funds from Ithaca Urban Renewal Agency-Community Development Block Grant, and
WHEREAS, the City of Ithaca has received approval for$97,500 grant funds from Regional
Economic Development Council-Empire State Development Program, and
WHEREAS, the Department of Public Works can charge $11,000 against the City's Sidewalk
Program, and
WHEREAS, the Enhancements will be eligible to apply for funding from Tompkins County
Tourism Capital Grant program in 2015; now therefore be it
RESOLVED, That Common Council authorizes Public Works Staff to undertake said
"Enhancements" as part of Lake Street Bridge Rehabilitation Project, and therefore be it further
RESOLVED, That Common Council here by approves an increase of Capital Project#791,
Lake Street Bridge Rehabilitation Project by an amount not to exceed $195,000, for a total
project authorization of$1,659,250, and be it further
RESOLVED, That funds needed for said amendments shall be derived from $30,000 in IURA
block grants, $97,500 from Regional Economic Development Council, $11,000 from Sidewalk
Program,possible tourism capital grant and the issuance of Serial Bonds.
J:\DRedsicker\AGENDAS\City Admin Comm\2014\12-17 Agenda.docx 12/17/14
12/1212014 RE:Ithaca Falls PlazalPark-contamination commms
RE: Ithaca Falls Plaza/Park - contamination concerns
Nels Bohn
Sent: Wednesday, December 10, 2014 4:39 PM
To: Cynthia Brock,Goldsmith, &II;dwk5@cornell.edu;Leventry, Ellen[eel2@cornell.edu];Jim Dalterio;Jeanne Grace;JoAnn
Cornish;Fabbroni, Lawrence[Ijf@fabbroniassociates.com]; rrhobbie@ver'Izon.net; Ray Benjamin; rmannin4@twcny.rr.com;
rnTr6@comell.edu;sjs96@cornell.edu;Common Council;Svante Myrick;Steve Thayer;Aaron Lavine
Cc: Addisu Gebre;Tom West; Michael Thorne; Deschere, Ken[deschere@acm.org];Travis, Frost[ftravis@travishyde.com];
Priscott,Gary[gwprisco@gw.dec.state.ny.us];dhanny@bartonandloguidice.corrt snostrand@BartonandLoguidice.corrr,
Kevin Sutherland; Michael Thorne;Tom Parsons; Mike Niechwiadowicz; Bob Ripa
Attachments:Binder EPA soil removal at-l.pdf(269 KB);Ithaca Falls Overlook inve-l.pdf(751 KB)
Cynthia,
After some research,and assistance from DEC project manager Gary Priscott, I can confirm that the EPA removed lead-
contaminated soil from the base of the cliff underthe former Ithaca Gun site in 2004. Please see attached EPA Pollution
Report prepared by Jack Harmon and three photos.
The description of EPA work indicates full removal of impacted soil at the base of the cliff and indicates that post mitigation
confirmation sampling was conducted. The actual sample results do not appear to be available on the webpage, but post-EPA
mitigation sample results from other areas of the Ithaca Gun site have been confirmed at well below 400 parts per million
(ppm)for lead,the soil clean up objective for safe recreational and restricted residential use.
The EPA webpage can be accessed at the following link:
EPA Ithaca Gun emergency removal action webpage
The City's environmental engineer, Barton &Loguidice has visually inspected conditions at the base of the gorge wall.
They did not observe slag or industrial soils as seen at locations of the Ithaca Falls Overlook Site were lead has been identified.
Rather,they observed a small slope of dark gray shale talus consistent with natural erosion of the shale cliffs,so there are no
obvious signs of contaminated soils from the former Ithaca Gun factory site collecting at the base of the gorge wall.
As you note,the City has been conducting a site investigation of the City-owned Ithaca Falls Overlook site with NYS
Environmental Restoration Program (ERP)grant assistance. Due to ERP restrictions,we are conducting interim remedial
measures to remediate contaminated areas as we proceed with the site investigation. Once the site investigation is formally
completed ourfunding will expire. Attached are maps depicting draft soil sample results from the site investigation work to
define the extent of soil contamination. Please note that these sample results are intended to augment previous soil sampling
conducted in the Ithaca Gun area.
The current Ithaca Falls Overlook Site Investigation has not collected samples at the base of the gorge wall.This area was
presumed to be clean as a result of the EPA cleanup and original data that suggested a border of vegetation at the top of the
gorge wall would remain undisturbed. In other words,any erosion of contaminated soils would move into the raceway or
western slope ratherthan down the gorge wall. Soil samples collected in the following locations meet soil cleanup objectives
(less than 400 ppm):
• the western(lower)raceway below the plunge pool
• the eastern(upper)raceway above the concrete pad
• the downslope bench below the western slope of the"island"
• the upper"island"east of the concrete pad
Remediation work was completed on the western accessway(narrow connector from Lake St.to Ithaca Gun chimney area)of
the Ithaca Falls Overlook site in 20s3. Work is now underway to remediate the"island" portion of the City site,the area
generally located between the raceway and the gorge wall. Very recent soil sampling shows that that a narrow area of soils
located between the concrete pad and the top of the gorge wall also need to be removed.This area is vegetated and includes
several trees,which promotes stabilization of the soils in this area.During the removal of these soils,it is possible that some
soils may fall to the gorge floor. The contractor is required to collect any soils that fall to the gorge floor for removal and the
City's environmental engineer will be on-site to spot any material that falls. This work is scheduled to commence the week of
December i.th and be complete within one week.
Following removal of the soils from the"island"area nearthe gorge wall,and as weather pen-nits,it is our intent to
conduct soil sampling for lead at the base of the gorge wall to confirm that the soils in the gorge are safe for public
recreational use. Sampling will be scheduled for conditions when the base of the gorge wall is free of snow and ice.
httr-c-dmail rit�K)fitheca_orq/wva/?ae=ltem&t=1PM.Note&id=RQAAAADHEQW%2bFSTFTrpy°AObZNp8r9lBwAKI)tOr1CcSgeRGL%gZSulAAAABAAXAAA )RO... 1/5
12/12/2014 RE:Ithaca Falls Plaza(Park-contamination concerns
Given the 2004 EPA cleanup,the visual inspection of the talus at the base of the gorge wall,and the vegetated nature of the
soils at the top of the gorge wall and intact concrete cap,I do not anticipate to find that any significant amount of
contaminated soils from the"island" have collected at the base of the gorge wall since the 2004 EPA cleanup. I hope funding
for design and cost estimation for an enhanced Ithaca Falls gorge entrance plaza will be authorized now so the City will be in
position to make a decision to authorize construction later in the year.Given weather conditions,it could be several months
before confirmatory sampling can be completed at the gorge floor.
Nels
PS One note regarding "dust and debris",please note that air monitoring is being conducted during all invasive activity at the
Ithaca Falls Overlook Site. To date, there have been no exceedances during remediation work.
PPS The NYSDEC Environmental Site Remediation Database information included with your email is for the former Ithaca
Gun factory site, not the area directly above the gorge wall. The City-owned Ithaca Falls Overlook site is located between the
former factory site and the gorge wall.
Nels Bohn, Director of Community Development
Ithaca Urban Renewal Agency
108 W Green Street
Ithaca,NY 14850
e-mail:NBohnC@citvofithaca.ora
phone:607-274-6547
Frone Cynthia Brock
Sent: Monday, December 08, 2014 12:49 PM
To: Goldsmith, Bill; dwk5@cornell.edu; Leventry, Ellen; Jim Delterio; Jeanne Grace; JoAnn Cornish; Fabbroni,
Lawrence; mhobbie@verizon.net; Ray Benjamin; rmannin4@twcny.rr.com; rmm5@cornell.edu; sjs96@cornell.edu;
Common Council; Svante Myrick
Cc: JoAnn Cornish; Nels Bohn; Addisu Gebre
Subject: Ithaca Falls Plaza/Park- contamination concerns
Dear Council Colleagues, Mayor and Parks Comrlission,
I am writing in response to the proposal to create a formal entrance into the Fall Creek natural area.
These enhancements are intended to be funded through a $195,000 increase to Capital Project *791
Lake Street Bridge Rehabilitation Project and include (among others) stairway construction, signage,
and handicap access ramps. As outlined in Addisu's memo dated 19 November 2014, these
enhancements are intended to provide safety improvements in the area, increase the numbers of
visitors, contribute to the economy, and achieve local/state/Federal Environmental and Public Park
Standards.
I support of the creation of a plaza/park at the entrance to the lower Ithaca Falls natural area.
However, I feel very strongly that prior to construction of this new entrance, the soils in the natural
area must be tested for lead and related toxins which are being currently remediated at the Ithaca
Gun site, to ensure that the area is free from contamination in exceedance of required residential use
standards.
As you may know the former Ithaca Gun site — a portion of which is also intended to become a City
park — is currently being remediated for lead and TCE contamination. One of the Ithaca Gun
ren-ediation sites (the "Island") overlooks the Ithaca Falls natural area, and a quick visit to the Falls
will demonstrate how dust and debris resulting from the remediation activities above are impacting
httpJ/rr ii.ciiyalithaca.org/owal?ae=Item&t=1PM.NoteBid=RgAAAADHEQW%2bFSTFTrpy%o2bZNp8rglBw&A)ROrlCcSgeRGL%gZSuIAAAABAAXAAAVJ)RO... 2/5
12/12/2014 RE:Ithaca Falls PlazalPark-contamination concerns
the natural area.
Nels Bohn informed me by email on December 5th that he has made a request of the City's
environmental consultants to retook at the question of the northern extent of lead contamination
from the former Ithaca Gun site given that some soils under the concrete cap on 'the island' have
been confirmed to contain elevated levels of lead. Specifically, I am seeking confirmation that
lead concentrations above 400 ppm do not extend down into the base of the gorge floor where the
public walks to enjoy the Ithaca Falls." I am deeply appreciative of Nels' efforts and look forward to
receiving these test results and what I hope will be good news. If however it is discovered that the
area is impacted by contamination from Ithaca Gun, it would be best to delay any recreational
enhancements until after the remediation of the Ithaca Falls waterfront has been completed.
Once we are assured of the area meeting NYS Environmental and Public Park Standards, I will be in
full support of approving the establishment of the Ithaca Falls Plaza/Park, and the fulfillment of the
City's long-overdue obligation (1995) for this beautiful area and regional attraction to serve as
substitute parkland for Inlet Island.jl]
Environmental Site Remediation Database
Search Details
Site Record
Administrative Information
Site Name: Former Ithaca Gun Factory
Site Code: C755019
Program: Brownfield Cleanup Program
Classification: A
EPA ID Number:
Location
DEC Region: 7
Address: 121-125 Lake Street
City:Ithaca Zip: 14850
County:TOM PIONS
Latitude: 42.451627000
Longitude: -76.492829833
Site Type:
Estimated Size: 1.630 Acres
Site Owner(s) and Operator(s)
Current Owner Name: IRF Development, LLC
Current Owner(s)Address: 323 North Tioga Street
Ithaca,NY, 14850
Site Document Repository
Name: Tompkins County Public Library
Address: 101 East Green Street
Ithaca,NY 14850
Site Description
Location: The Former Ithaca Gun Factory site is located at 121-125 Lake Street in an urban area of
the City of Ithaca, Tompkins County. It is situated in an area with the Ithaca Falls and Fall Creek to
the north, Cornell University to the east, Lake Street to the south, and a residential neighborhood to
httrn-Ur ail rihnfithown cxg/naval?ae=Item&t=1PM.Note&d:=RaAAAADHEQW%2bFSTFTrpy%2bZNp8r9lBwAKI)ROrlCcSgeRGLxgZSulAAAABAAXAAAK1)20... 3/5
12/12/2014 RE:Ithaca Falls Plaza/Park-contamination concerns
the west. The proposed Brownfield Cleanup Program (BCP) site approximately 1.6 acres in size. Site
Features: The site consists mostly of an open undeveloped parcel. The manufacturing buildings that
previously occupied most of this property were demolished in 2009. One small single-story building
and the boiler stack still exist on the western portion of the site. The site property is positioned on
the side of a hill; however, most of the site is terraced with significant level areas suitable for
development. Elevations at the site range from approximately 490 feet above mean sea level (amsl)
on the western portion of the site to 545 feet arrlsl in the eastern portion of the site. Current
Zoning/Uses: Currently the site is vacant and consists mostly of open land; it is zoned industrial.
Surrounding land uses to the east, south and west are mostly residential. Property that is contiguous
along north and west portions of this site are part of Ithaca Falls Overlook, Environmental Restoration
Program (ERP) site and owned by the City of Ithaca. Past Use of the Site: The site was originally
developed for industrial use in 1813. Companies that may have operated at the site prior to the
Ithaca Gun Company include the Ithaca Manufacturing Company (agricultural equipment) and the
W.H. Baker & Company gun factory. The Ithaca Gun Company operated at the site from 1885
through 1986. The main operations included manufacture of firearms and munitions. Supporting
manufacturing activities and site uses included spray-painting, drying gun stocks in ovens, firing
ranges, metal plating, machine shop, and forging. Prior uses by the Ithaca Gun Company appear to
have led to contamination of both on-site and near off-site areas. From 1995 to 1998, following
discovery of lead shot in the Falls Creek gorge area, soil sampling was conducted in on-site and off-
site areas. In 2000, leaking transformers and associated PCB-contaminated soils were removed from
the site. From 2000 to 2002, the EPA conducted a removal assessment, limited building demolition,
and soil removal activities mostly on adjacent off-site areas; however, some portions of the former
Ithaca Gun Factory property were included. In 2001, an Environmental Site Assessment and a Site
Investigation were completed for and funded by the site owner at that time. In 2002, this site was
part of the property included within the Voluntary Cleanup Agreement for the Ithaca Gun Company
Site, with the site identification of V00511. In 2009, the on-site buildings were demolished and
removed from the site. Funding for the demolition activities were at least partially supported by the
Empire State Development Restore NY program. Post-demolition site investigation activities have
included surface soil screening and sampling, and groundwater sampling. Site Geology and
Hydrogeology: Bedrock is exposed at the ground surface in level areas and is outcropping in many
areas of the site. The bedrock in other areas is covered by soil or crushed masonry type building
materials with thicknesses ranging from a few inches to approximately 15 feet. Groundwater is
encountered within the fractured bedrock. Depth to groundwater is approximately 15 to 20 feet
below ground surface. The generalized direction of groundwater flow is to the west-northwest.
Contaminants of Concern (Including Materials Disposed)
Type of Waste Quantity of Waste
cis-1,2-Dichloroethene UNKNOWN
TRICHLOROETHENE (TCE) UNKNOWN
LEAD UNKNOWN
TETRACHLOROETHYLENE (PCE) UNKNOWN
VINYL CHLORIDE UNKNOWN
Site Environmental Assessment
Based upon preliminary investigations conducted to date, the primary contaminant of concern in soil
appears to be lead, and the primary contaminants of concern in groundwater include
tetrachloroethene (PCE), trichloroethene (TCE), cis-1,2-dichloroethene (c12DCE), and vinyl chloride.
Soil - Lead has been found in shallow soils covering nearly the entire site at concentrations that
exceed the soil cleanup objective (SCO) for residential use (400 ppm). Concentrations of lead in
surface soils, as derived from laboratory data, show a range from 66 to 190,000 ppm. The
depth of contamination in the soils has not been delineated. Groundwater - PCE, TCE, c12DCE and
vinyl choride have been detected in groundwater at monitoring wells located hydraulically
downgradient from the site at concentrations exceeding the respective groundwater standards (5
ppb for PCE, TCE, and c12DCE; and 2 ppb for vinyl choride) and indicate an on-site source area of
contamination. Maximum concentrations of PCE, TCE, c12DCE, and vinyl choride in a downgradient
https://mail.ciWfithaca.org/owal?ae=ltem&t=1PM.Note&id=RgAAAAD H EQW°k2bFSTFTrpy%2bZNp&9lBwAK1)20r1CcSgeRGL%gZSulAAAABAAXAAAK1)20... 4/5
12112/2014 RE:Ithaca Falls Plaza/Park-contarrinetion corxerns
well are 230, 1500, 2100, and 91 ppb, respectively. The full nature and extent of groundwater
contamination are unknown. Soil Vapor and Indoor Air - The nature and extent of contamination in
soil vapor is unknown. Information regarding the environmental conditions at the site will be revised
as additional information becomes available.
Site Health Assessment
People are not drinking contaminated groundwater associated with the site because the area is
served by a public water supply that obtains its water from a different source not affected by this
contamination. The site is partially fenced; however, people who enter the site may contact
contaminants in the soil by walking on the soil, digging, or otherwise disturbing the soil. Volatile
organic compounds in the groundwater may move into the soil vapor (air between soil particles),
which in turn may move into overlying buildings and affect the indoor air quality. This process, which
is similar to the movement of radon gas from the subsurface into the indoor air of buildings, is
referred to as soil vapor intrusion. Currently, there are no buildings on the site, so inhalation of site
contaminants in indoor air due to soil vapor intrusion does not represent a concern for the site in its
current condition. The potential for soil vapor intrusion to occur on and near the site will be
evaluated.
fil htti)://imacie.iarchives.nysed.gov/images/in-a-ges/129376.pdf NYS Senate Bill No. S5365 "An Act to
authorize the city of Ithaca, county of Tompkins, to discontinue the use of certain real property for
park purposes. Summary: establishes a new unconsolidated law to remove the parkland designation
on certain parcels of land located on Inlet Island in Ithaca, New York; to designate as parkland
certain other parcels of land located at Ithaca Falls, Six-Mile Creek and Cayuga Inlet in Ithaca, New
York."
Cynthia Brock
Alderperson, First Ward
607 398-0883
cbrock@cityofithaca.org
"We may have different religions, different languages, different colored skin, but we all belong to one human race."
NN Kofi Annan, Former United Nations Secretary General and Nobel Laureate
httpc•//mai1-6hr lthaca.org/ovaRae=ltem&t=1PM.Note&1d=RgAAAADHEQW/62bFSTFTrpy%2bZNp8r91Bv AKbROr1CcSgeRGL%gZSuIAAAAl3)MXAAAKI)RO... 5/5
U.S. ENVIRONMENTAL PROTECTION AGENCY
POLLUTION REPORT
I. HEADING
Date: May 3, 2004
From: Jack D. Harmon
Removal Action Branch
To: R. Salkie, ERRD-RAB
J. Rotola, EPA-RAB
J. Malleck, EPA-SPB
G. Shanahan, EPA-ORC
M. Cervantes, 2CD
M. Basile, 2CD
R. Cahill, 2CD-POB
R. Byrnes, 20IG
T. Johnson, 5202G
T. Suozzo, NYSDEC
R. Parker, NYSDEC
D. Geraghty, NYSDOH
S. Mabee, TCDPH
S. Steuteville, NAC
C. Peterson, City of Ithaca Mayor
Subject: Ithaca Gun Company Removal Action
Ithaca, Tompkins County, New York
POLREP #: 17 (Seventeen)
II. BACKGROUND
Site #: QJ
Contract #: 68-S2-99-08
Delivery Order: 0059
Response Authority: CERCLA
CERCLIS NO.: NYN000204292
NPL Status: Not Listed
State Notification: NYSDEC & NYSDOH Notified
Action Memorandum (AM) Status: Approved September 19, 2001
Removal Start Date: January 30, 2002
Mobilization Date: April 8, 2002
Demobilization Date: N/A
III. SITE INFORMATION
A. Incident Category
CERCLA Incident Category: Former Gun Manufacturing Facility - Lead-contaminated soil
B. Site Description
1. Site Description
See Previous POLREP
2. Description of threat
See Previous POLREP
C. Site Evaluation Results
See Previous POLREP
IV. RESPONSE INFORMATION
A. Situation
1. Removal Actions To Date
Resumption of site activities will occur the week of March 1, 2004 with site preparation tasks
being performed. Next week, removal of lead contaminated material from the base of the Fall
Creek gorge is planned to commence. This material will be consolidated, both manually and
with a mini-excavator, into small piles where it will then be put into one-cubic yard sacks.
These sacks will then be hoisted up by a crane positioned on the island parcel and placed into a
roll-off container spotted along side.
During the week of March 8, 2004, Earth Tech mobilized manpower and equipment to remove
lead contaminated material from the base of Fall Creek gorge. Invasive species of vegetation
identified by members of the NAC and the City Forester were cut and removed to provide access
to the work area. The work area was delineated with a high visibility fence as well as hay bales
to serve as a sediment barrier in case of high water. A total of 51 one-cubic yard bags were
filled, staged and secured. Samples were collected both for disposal analyses as well as to
confirm removal of contaminated material.
Earth Tech continued removal of lead contaminated material from the base of Fall Creek gorge.
The work area continues to be delineated with a high visibility fence as well as hay bales to serve
as a sediment barrier in case of high water. A 35-ton crane with an operator was mobilized on
2
Monday to hoist bagged material from the gorge. Thru Friday, 116 one-cubic yard bags have
been filled, 100 of which have been hoisted from the gorge and staged awaiting transportation
and disposal.
During the week of March 29, 2004, Earth Tech completed the removal of lead contaminated
material from the base of Fall Creek gorge. A total of 258 one-cubic yard "super sacks" were
filled and staged on the island. A final "scrape" of the work area was also completed and post
excavation samples collected to confirm effectiveness of the removal.
Complications with the disposal facilities developed which prevented the material to be sent
off-site last week. Due to these complications, arrangements were finalized with another
disposal facility.
Shipments of lead contaminated material from the gorge were completed on Thursday, April 8th.
A total of 15 loads (258 bags/259.6 tons) was sent to the Ontario County landfill in Stanley.
Limited activities were accomplished during the week of April 19th, i.e., site preparation and
accepting deliveries of topsoil. A small crew will be mobilized for the week of the April 26th in
preparation for beginning restoration of excavated areas on the island parcel.
The Administrative Record has been placed in the Tompkins County Library. The Site's
website, www.epaosc.net/ithacagun is being updated frequently with site progress reports,
photographs, and air monitoring results.
The current ceiling for the ERRS contractor was increased by $50,000 to $3,350,000. Funding
was allocated from the $365,000 in contingency.
2. Enforcement
Effective June 61 2003, EPA entered into a Settlement Agreement pursuant to CERCLA Section
122(h) with the City of Ithaca and State Street Associates, L.P. 11, and a Prospective Purchaser
Agreement with Fall Creek Redevelopment, L.L.C. These two agreements resulted in a total
recovery of$365,000 in past EPA costs.
B. Planned Removal Actions
Vacuum operations will continue down the "island parcel" and through the lower Millrace.
C. Key Issues
The NYS Office of Parks, Recreation and Historic Preservation has completed their review of
the Phase I Archeology Report ("report") in accordance with Section 106 of the National Historic
Preservation Act of 1966, and the implementing regulations. Based upon their review, it is the
State Historical Preservation Office's ("SHPO") opinion that the removal action will have "No
Effect upon cultural resources in or eligible for inclusion in the National Register of Historic
3
Places." The SHPO concurs with the report's recommendations that encourage preservation of
millrace features and historic foundation remains where possible and providing notification of
any major discoveries and/or archeological monitoring. The EPA will abide by the report's
recommendations and will proceed with as much sensitivity toward the historic remains as
possible.
V. COST INFORMATION (thru 04/30/04)
Cost To Date Information Summary
Amount Bud eg ted Costs to Date Total Remaining
ERCS Contractor $313501000 31236,748 1131252
START/AST $ 30000 290,379 91621
EPA $ 2651000 185,131 7909
TOTAL $359151000 3,712,258 2021742
The above accounting of expenditures is an estimate based on figures known to the OSC at the time this
report was written. The OSC does not necessarily receive specific figures on final payments made to
any contractor(s). Other financial data, which the OSC must rely upon, may not be entirely up-to-date.
The cost accounting provided in this report does not necessarily represent an exact monetary figure
which the government may include in any claim for cost recovery.
4
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Ithaca Gun Company Site
Description: Removal of lead material from Fall Creek Gorge
Date Taken: 3/10/2004
Security Level: Public
Category:
Latitude:
Longitude:
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Ithaca Gun Company Site
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� Description: Filling a
Date Taken: 3/11/2004
Security Level: Public
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Ithaca Gun Company Site
Description: Fall Creek Gorge Work Area
Date Taken: 3/11/2004
Security Level: Public
Category:
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Longitude:
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r I NO ALTERATION PERMITTED
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4. Finance, Budget, and Appropriations
2. DPW-Lake Street Public Park Enhancements-Resolution
WHEREAS, Currently the City of Ithaca Department of Public Works has undertaken a project
to rehabilitate Lake Street Bridge over Fall Creek, and
WHEREAS, the project for the rehabilitation of the Lake Street Bridge Over Six Mile Creek,
P.I.N. 375534 ("the Project") is eligible for funding under Title 23 U.S. Code as administered by
the Federal Highway Administration(FHWA) that provides for reimbursement of up to 80% of
expenditures incurred by the City for rehabilitation of the bridge, and
WHEREAS, the City of Ithaca established Capital Project#791 for the Project in the amount of
$1,464,250, and
WHEREAS, Department of Public Works Staff recommends Lake Street Public Plaza safety
improvements and aesthetic enhancements (the "Enhancements")to the existing public plaza
located at Southeast corner of Lake Street Bridge over Fall Creek, and
WHEREAS, the Enhancements are not included in the project budget and is not eligible for
reimbursement by the FHWA, and
WHEREAS, the estimated additional cost to design the Enhancements is $30,000; now, therefore be it
RESOLVED, That Common Council authorizes Public Works Staff to undertake said
"Enhancements" as part of Lake Street Bridge Rehabilitation Project, and be it further
RESOLVED, That Common Council here by approves an increase of Capital Project#791,
Lake Street Bridge Rehabilitation Project by an amount not to exceed $30,000, for a total project
authorization of$1,494,250, and be it further
RESOLVED, That funds needed for said amendments shall be derived from the issuance of
Serial Bonds.
J:\DRedsicker\AGENDAS\City Admin Comm\2014\12-17 Agenda.docx 12/17/14
4. Finance, Budget, and Appropriations
.3 YB -Approval of Capital Project for Repairs and Upgrades to Stewart Park Large
Pavilion Bathrooms
WHEREAS, the restrooms in the Large Pavilion at Stewart Park are in need of repair and were
closed and unavailable to the public last summer, and
WHEREAS, City staff are recommending repairs as well as improvements so that they are fully
accessible, replacement of antiquated fixtures along with structural and other upgrades, and
WHEREAS, these restrooms are needed by both the Stewart Park Day Camp and the general
public, and
WHEREAS, funding is available that will cover a portion of the cost as follows:
Friends of Stewart Park/County Tourism Grant: $20,000.00
Town of Ithaca(Additional funding for Waterfront Parks and Recreation Facilities):
$28,000.00, and
WHEREAS, the estimated cost of this project is about $78,000.00; now, therefore,be it,
RESOLVED, That Common Council hereby establishes Capital Project#817 in the amount not
to exceed$78,000 in order to complete repairs and upgrades of the Stewart Park Large Pavilion
restrooms to be funded as follows:
Friends of Stewart Park/County Tourism Grant: $20,000.00
Town of Ithaca(Additional funding for Waterfront Parks
and Recreation Facilities): $28,000.00
Capital Reserves #11 Parks: $30,000.00
J:\DRedsicker\AGENDAS\City Admin Comm\2014\12-17 Agenda.docx 12/17/14
A10ph Bu,-eQa Ithaca Youth Bureau
u 1 James L. Gibbs Drive ' a
Ithaca, New York 14850 a s
Phone: (607) 273-8364
Fax: (607) 273-2817
m
"Building a foundation for a lifetime." �tti
To: City Administration Committee
From: Liz Vance Director
Allen Green Acting Deputy Director
Re: Request to establish a capital project
Date: December 4, 2014
We are requesting that Common Council establish a capital project to repair and upgrade the
bathrooms in the large pavilion at Stewart Park, as discussed at our recent budget meeting.
This project would be funded through a combination of funding from the Friends of Stewart Park
and additional funding from the Town of Ithaca with the remainder being from capital reserves
(parks), as outlined in the attached draft resolution.
This project would enable us to re-open the bathrooms for the summer of 2015 and would take
care of repairs, structural and other upgrades, replacement of antiquated fixtures and
improvements to make them fully accessible.
Thank you.
"An Equal Opportunity Employer with a commitment to workforce diversification."
4. Finance, Budget, and Appropriations
4. DPW-Recommendation to Establish a Capital Proiect and Funding to Replace the
Watermain on Willard Way
WHEREAS, the City's watermain on Willard Way is 80 years old, originally constructed in
1935, supplies eleven(11) customer water services and consists of 570-linear feet of 4-inch
diameter cast iron pipe through which less than 100-gpm of water can be supplied, indicating the
pipe is very heavily tuberculated (lots of lumpy mineral and iron nodules deposited on pipe
walls)with a substantially reduced cross section, typical of a pipe long past its replacement due
date, and
WHEREAS, the City DPW Water& Sewer Division conducted a fire flow test on the watermain
on Willard Way upon request received from engineers for 230 Willard Way designing a fire line
connection and sprinkler systems for fire protection to be installed, and
WHEREAS, the fire flow test conducted showed that the existing watermain on Willard Way
was not capable of supplying adequate fire flow to either the existing municipal fire hydrant, or
private fire service lines to meet the current and future needs of customers on Willard Way, and
WHEREAS, cleaning or lining the existing 4-inch diameter watermain is not an option, since a
minimum of a new 6-inch diameter watermain will be necessary to enable fire flows meeting
current standards, and
WHEREAS, City Department of Public Works Water& Sewer Division staff have estimated the
maximum cost for replacement to be $80,000, and
WHEREAS, City Department of Public Works Water& Sewer Division staff estimates crews
could complete this work in six to eight weeks during the time frame from late Fall 2014 to early
Spring 2015, and
WHEREAS, that the Board of Public Works unanimously resolved at the November 10, 2014,
meeting to recommend that Common Council establish a Capital Project with funding not to
exceed$80,000 to facilitate the construction of a replacement watermain on Willard Way; now
therefore be it
RESOLVED, That Common Council hereby establishes Capital Project#526 with funding not
to exceed$80,000 to facilitate the construction of a replacement watermain on Willard Way, and
RESOLVED, That funds needed for said project shall be derived from the issuance of Serial
Bonds.
J:\DRedsicker\AGENDAS\City Admin Comm\2014\12-17 Agenda.docx 12/17/14
MEMORANDUM
CITY OF ITHACA
DPW-WATER&SEWER DIVISION
510 FIRST STREET
DATE: 10/22/14
TO: THE BOARD OF PUBLIC WORKS
CC:
FROM: SCOTT GIBSON- WATER AND SEWER
RE: REQUEST FOR EMERGENCY CAPITAL IMPROVEMENT PROJECT
WILLARD WAY
PRIORITY: HIGH
I am writing to the Board in request for an emergency capital improvement water main
replacement project along Willard Way.
As shown on the attached drawing, the area water supply consists of a 6-inch loop that runs
between Stewart and University Avenues. A vintage 1935, 570-LF 4-inch cast iron main
branches northward off of the 6 and dead ends just past the Willard Way Loop in front of
house #227. There are eleven services running off of this line that are comprised of single
family, multi-student, and fraternity type dwellings that require a variety of fire flow needs.
Supply in this region should have very strong static pressures (80psi) and available field flows
in the 1,000 gpm range as indicated during testing of Hydrant M-099 last year. Recent
analyses of Hydrant M-100, just one block north of the 6"loop,yielded such poor results
that flows were below minimum thresholds and barely discernible on pressure gauges.
If you recall, the City experienced a very similar situation in the Edgecliff Place water main
replacement project that occurred during the 2013 construction season. That service main
was an old 4" cast iron 400-LF dead end off of an 8"looped main running along Stewart
Avenue. Fire flows at the foot of the Edgecliff Place service area were <190 gpm;grossly
insufficient for the five multi and single family residential dwellings that exist there. The
Board approved full replacement of the main to a 6" ductile iron pipe which consequently
improved fire flows by 2.5 times.
12/12/2014
In the case of Willard Way,we are looking for a similar project approval to ensure that fire
flow needs are adequately met. Budgeting for this project is anticipated to run between$130
and $140/LF. At 570LF, this would cost between $75,000 and$80,000.
I would be happy to provide additional details and data to you at your request. Please let me
know if I can be of any further assistance in this matter.
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All Department Heads please complete the following charts, even if you do not intend to submit a new
request for 2015. Attach additional sheets if necessary.
Previously Funded Capital Requests--Not Yet Completed
Additional Funding Date of Amount Anticipated
Project Name Approval Date Allocation Amount (Required or Additional Spent to Completion
Approved) Funding date Date
Replace James L.
Gibbs Sanitary 2013 Cap 623 $128,000 2015
Sewer Force Main
Rebuild Wood
Street Sanitary 2013 Cap 624 $60,000 2015
Sewer Pump
Station
Kline Road Water
Main Complete
Loop
Worth &Vine 2014 $72,000 2014
Street Water Main
Complete Loop
Building
Improvements 510 2014 $110,000 2014
& 600 First Street
510, 600 First
Street, Vinegar Hill
Pump Station - Required
2014 $135,000 $400,000 2014-2015
Emergency
Electrical Power orig. est.
Generators
Anticipated Capital Requests 2015-2020
These Capital Requests may not be fully developed. The information is intended to give the Mayor and Council an
indication of possible future capital outlay
Category Description
Capital Request (Please select from the following categories: Budget Anticipated
(Please provide a brief description of the anticipated
Name Vehicle,Repair/Maintenance,Equipment,New capital request) Estimate Request Date
Building/Structure,Planning/Stud ies/Progra ms)
1) Priority 1-1 REHABILITATION OF The request if for a generic budget to
Watermain EXISTING perform approximately 4,000 LF of
Cleaning water main cleaning operations on $80,000 2015
INFRASTRUCTURE— several high priority areas.
2) Priority 1-2 Construction of NYSDEC required
Stormwater stormwater management facilities for
Management NEW INFRASTRUCTURE— a previously approved City hardfill site $100,000 2015
Infrstructure— on Van Ostrand Road in the Town of
Hardfill Site Ithaca.
3) Priority 1-3 NEW STRUCTURE TO SECURE Install a new chain link security fence
Security Fence— EXISTING and access gate around the Cornell $33,000 2015
Cornell Street INFRASTRUCTURE— Street Water Tank located in the 100
Tank Site block of Cornell Street.
4) Priority 1-4 Install 1,360-LF new 12-inch diameter
South West Area NEW INFRASTRUCTURE— HDPE sanitary sewer forcemain from
Sanitary Sewer necessary to provide adequate Cecil A. Malone Drive north along $400,000 2017
Forcemain capacity to convey sewerage N.S.R.R., under SixMile Creek to
Fulton Street gravity sewer main
5) Priority 1-5 NEW INFRASTRUCTURE— Construction of 2,000-LF of 8-inch
Taylor Place possibly to be done in watermain to balance west hill tanks
Watermain conjunction with a pedestrian/ and address water quality and $371,000 2017
Extension/ bike trail. quantity issues.
Connection
6) Priority 1-6 Replacement of Pumps, Controls,
Rebuild Stewart REPAIR/REPLACE-Existing Electrical, Mechanicals, replacement
Park Joint or rehabilitation of wet well. Plus add
Interceptor Infrastructure Life Cycle metering station at municipal $290,000 2018
Sanitary Sewer Replacement. boundary, replace 120-LF of influent
Pump Station piping.
7) Priority 1-7 Install 1,080-LF of new 12-inch
South End NEW INFRASTRUCTURE— watermain connecting water
Watermain necessary to ensure water quality distribution system on west side of
Reestablish and quantity to meet 2013 City's South End Elmira Road $258,000 2018
Circulation/ Re- standards and save energy by Commercial Road Corridor to south
Loop, Part 3 eliminating routine flushing. dead end of watermain in the Cherry
Street Industrial Park Area.
8) Priority 1-8 Install new pumps controls and piping
West Hill Water at Oakwood Lane water pumping
Quality station. Retrofit station to provide City
Improvements EQUIPMENT- New equipment water supply to 102 City customers on $170,000 2019
Oakwood Lane West Hill currently supplied with water
Pumping Station from the SCLIWC Town of Ithaca
Retrofit system.
9) Priority
CONTINGENT* REPAIR-Existing Infrastructure Replace 2,350-LF of 10-inch RCP Dependent
East State Street Life Cycle Replacement. To be sewer with 15 or 18-inch PVC on East on Road
Sanitary Sewer done in conjunction with next State Street from Seneca way uphill to $680,000 Rebuild/
Joint Interceptor road rebuild or repave project. Mitchell Street. Repave
Replacement& Project
Upgrade
10) Priority
CONTINGENT* REPAIR-Existing Infrastructure Replace 800-LF of 6&8-inch VCT Dependent
Stewart Avenue Life Cycle Replacement. To be on Brick
Sanitary done in conjunction with Brick 100+ year old sewers on Stewart Ave $130,000 Repave
Sewermain Paving Project. from Buffalo Street north to South Ave Project
Replacement
11) Priority REPAIR-Existing Infrastructure Dependent
CONTINGENT* Replace 1080-LF of 8-inch CIP 100+
Life Cycle Replacement. To be on Brick
Stewart Avenue done in conjunction with Brick year old watermain on Stewart Ave $130,000 Repave
Watermain Paving Project. from Buffalo Street north to South Ave Project
Replacement
12) Priority
CITICAL Dependent
CONTINGENT* REPAIR-Existing Infrastructure Replace 5,410-LF of antique 8, 12, on
Street Life Cycle Replacement. To be and 21-inch VCT sewers along NYSDOT
Meadow
Mea done in conjunction with next Meadow Street from the intersection $1,416,000 Road
(NYSanitary NYSDOT road rebuild or repave of Clinton Street north to the Rebuild
/
Se n project. intersection of Hancock Street. Repave
Replacement Project
13) Priority Dependent
Replace 3,060-LF of antique (1887
CRITICAL REPAIR-Existing Infrastructure on
new 8-inch
CONTINGENT* Life Cycle Replacement. To be vintage) ch CIP watermain with NYSDOT
DIP watermain along
Meadow Street done in conjunction with next Meadow Street from the intersection $567,000 Road
(NYS 13) NYSDOT road rebuild or repave of Clinton Street north to the Rebuild /
Watermain project. intersection of Hancock Street. Repave
Replacement Project
14) Priority
CONTINGENT
Generic Dependent
Wastewater REPAIR-Existing Infrastructure Opportunity Life Cycle Replacement on S & F
pp y y p
Life Cycle Replacement. To be Road
Collection System done in conjunction with S&F or of 2,000 —5,000LF Sanitary $510,000 Rebuild /
Sanitary Contracted road rebuild projects. Sewermains. Repave
Sewermain
Replacement Projects
Projects
15) Priority
CONTINGENT* Dependent
Generic Water REPAIR-Existing Infrastructure Opportunity Life Cycle Replacement on S & F
Distribution Life Cycle Replacement. To be Road
of 2,000 —5,OOOLF Sanitary $510,000
System done in conjunction with S&F or watermains. Rebuild /
Watermain Contracted road rebuild projects. Repave
Replacement Projects
Projects
PRIORITY I -#= INFRASTRUCTURE
PRIORITY F -#= FACILITY/BUILDING
*CONTINGENT PRIORITY= NECESSARY, IN CONJUNCTION WITH ANOTHER ENTITES PROJECT. SCHEDULING
NOT CONTROLLED BY US, FOR ALL BUT ONE PROJECT WORK DATES ARE UNKNOWN.
Anticipated Building Maintenance 2015-2020
All department heads are also asked to review the 2002 City of Ithaca Building Assessment Program by Thomas
Associates, and record any necessary maintenance requirements for their facilities. Also please list any
maintenance recommendations from the report that have already been completed. A copy of the report can be found
on the server at Q:\DPW\Thomas Associates.
Budget Anticipated
Project Name Description Current Status Estimate or Actual
(If available) Completion
Date
DEMOLISH — Earlier requests to replace
the roof on the existing pump station with
purposes to save the structure have
1 F) Priority 1 gone unfunded. To avoid certain future Updated and
Demolish Van Natta's safety risk to the public beyond those Resubmitted $1,000,000 2018
Pump Station which are currently presented, it is Request
recommended that the City remove the
structure.
4. Finance, Budget, and Appropriations
.5 Adoption of Management Compensation Plan
WHEREAS, the City of Ithaca wishes to implement a compensation structure for managerial
employees that is based on an objective job evaluation system, achieves both internal and
external equity, and addresses existing compression issues, and
WHEREAS, Public Sector Human Resources Consultants LLC and the Human Resources
Department have recommended the adoption of a point factor evaluation system and
corresponding compensation structure for managerial employees, and
WHEREAS, in recognition of the substantial additional responsibilities taken on by the City
Clerk as a result of that position's oversight of the consolidated Department of Public
Information and Technology, which consolidation occurred after Public Sector Human
Resources Consultants LLC recommended a compensation structure for managerial employees,
Common Council now wishes to remove the position of City Clerk from the Managerial
Compensation Plan in order more accurately to account for the duties resulting from that
departmental consolidation; now therefore,be it
RESOLVED, That the 2015 Managerial Compensation Plan and the point factor evaluation
system be adopted and implemented effective retroactive to January 1, 2015, in accordance with
the implementation schedule recommended by the Human Resources Department in the attached
Memorandum dated October 22, 2014, and be it further
RESOLVED, That the option to cash-in unused annual leave shall be suspended for managerial
employees in 2015 and 2016, and the funds budgeted for this purpose shall be reallocated toward
the implementation of the Managerial Compensation Plan; provided, however, that any
managerial employee who does not receive any salary increase throughout the full
implementation period of the compensation study shall retain the option to cash in annual leave,
and be it further
RESOLVED, That new employees shall be hired at the first salary step applicable to their
position, unless the Mayor, based on the academic and experiential credentials of the candidate,
shall deem a different salary step more appropriate, with subsequent step movement occurring
annually for each employee on the employee's anniversary date in the employee's current job
title,until the employee reaches the maximum step, at which time step movement shall cease,
and be it further
RESOLVED, That employees who are promoted to or within the Managerial Compensation
Plan shall be assigned to the lowest salary step that results in a salary increase, with subsequent
step movement occurring annually for each employee on the employee's anniversary date in the
employee's current job title, until the employee reaches the maximum step, at which time step
movement shall cease, and be it further
RESOLVED, That with the exception of current employees whose current salaries are being
grandfathered, no employee shall earn a salary greater than the maximum step for the
employee's position, and be it further
J:\DRedsicker\AGENDAS\City Admin Comm\2014\12-17 Agenda.docx 12/17/14
RESOLVED, That notwithstanding any other provision of this Resolution, the position of City
Clerk shall be omitted from the 2015 Managerial Compensation Plan and the point factor
evaluation system, and shall be compensated at a level indexed to Grade 10 of the 2015
Managerial Compensation Plan, with step assignments and step progression according to the
same implementation schedule as implemented for said Plan, and be it further
RESOLVED, That Common Council hereby directs the City Controller to release funds placed
in Restricted Contingency as part of the 2015 Authorized Budget for the Management
Compensation Plan and allocate said funds to various Departments as applicable.
J:\DRedsicker\AGENDAS\City Admin Comm\2014\12-17 Agenda.docx 12/17/14
CITY.OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
OFFICE OF HUMAN RESOURCES/CIVIL SERVICE
Telephone: 607/274-6539 Fax: 607 /274-6574
MEMORANDUM
To: Mayor Svante Myrick G
From: "om. Schelley Michell-Nunn, Director of Human Resource
Valerie Saul, Deputy Director of Human Resources
Date: October 22, 2014
Re: Management Compensation Study
History and Overview
In 2011, the City hired Public Sector Human Resources Consultants LLC to conduct a
managerial compensation study to achieve the following goals:
■ Internal Equity - Ensure that positions are assigned to salary grades in the
Management Compensation Plan based on their duties and responsibilities, and that
the methodology used to make salary grade assignments is objective and can be
clearly articulated and defended; also ensure that the compensation structure and
practices do not result in disparate impacts that correlate with gender or race;
■ External Equity - Ensure that the salaries in the Management Compensation Plan
are competitive with the labor market and are able to attract quality candidates and
retain quality employees;
■ Compression - Eliminate salary compression issues in which subordinate
employees are compensated at higher salaries than their deputies and department
heads;
• Morale — Effectively address morale issues that have resulted from salary
stagnation due to multi-year salary freezes, increases in health insurance
contributions that resulted in decreased net pay, and salary compression issues
mentioned above.
In 2012, Public Sector Human Resources Consultants LLC proposed a managerial
compensation plan that achieves the above goals, but the plan has not yet been
implemented due to budgetary constraints.
Memo to City Administration Committee
Management Compensation Study
Page 2
Management Compensation Plan
The recommended salary structure was created using a point factor plan. A point factor
plan is a systematic approach to compensation, in which each position is evaluated against
the same weighted "factors" or classification criteria. The factors and relative weights that
were used to create the management compensation plan are:
Education (13%)
Experience (13%)
Communication Skills (5%)
Specialized Skills (5%)
Guidelines and Judgment (4%)
Complexity and Duties (16%)
Reasoning Ability (5%)
Decision Making and Work Impact (10%)
Contact with Others (4%)
Type of Supervision Exercised (10%)
Scope of Supervision Exercised (10%)
Environmental Conditions (5%)
Each factor contains multiple levels, and each level within a factor has an assigned
numerical point value. Each position receives a numerical rating for each factor; the points
are then totaled for each position. Positions are aligned hierarchically, from highest to
lowest, then broken into salary grades.
Once the compensation structure was established, a market salary survey was conducted
to obtain data regarding the market salary for benchmarked positions. Market data was
obtained from the following municipalities:
City of Auburn
City of Binghamton
City of Kingston
City of Oneonta
City of Plattsburgh
City of Poughkeepsie
City of Saratoga Springs
City of Schenectady
City of Syracuse
Tompkins County
City of Troy
The market salary data was integrated into the compensation structure to create the
recommended compensation plan.
Memo to City Administration Committee
Management Compensation Study
Page 3
Implementation Proposal and Cost
The cost of immediate full implementation of the compensation study is approximately
$311,426. Recognizing that it is not fiscally feasible to immediately implement the
compensation study in its entirety, we are recommending a gradual implementation over a
span of three years (2015-2017).
We refer to the implementation proposal as the "Next Highest Step" proposal. Under this
proposal, each employee will be placed on the first step for his/her job title that provides a
salary increase to the employee, provided that the employee has the requisite number of
years of service in his/her job title for that step. Any employee below Step 1 for his/her job
title will automatically move to Step 1.
The initial placement of employees on steps will occur on January 1, 2015. Thereafter,
employees will move one step on their respective 2015 anniversary dates in their current
job titles, and contingent upon budgetary feasibility and authorization, another step on June
1, 2016, another step on their respective 2016 anniversary dates in their current job titles,
and a final step on January 1, 2017. At whatever point each employee reaches the
maximum step, step movement will cease for that employee and the employee will remain
at the maximum step.
The initial implementation on January 1, 2015 will cost approximately $84,193, which has
been included in the Mayor's proposed budget. An additional salary step increase during
2015 will cost an additional $57,000, and will be funded by suspending the annual vacation
time buy-out for managerial employees and reallocating the money budgeted for the buyout
to cover the cost of the step increase. The annual vacation time buy-out will be suspended
in 2016 as well, to cover the cost of an additional step increase in 2016.
The implementation proposal provides equitable movement toward full implementation for
managerial employees, while balancing the financial impact of implementation on the City.
We are excited about the opportunity to move forward with this initiative and effectively
address longstanding issues surrounding our managerial compensation practices. We
recommend that the Common Council adopt the Managerial Compensation Study as
proposed in this memo.
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City of Ithaca
Bond Resolution Information
CA Meeting 12/17/14
Bond Resolution
The City normally borrows funds twice a year, January or February and then again in August.
To borrow funds Council must first authorize the issuance of the bonds.
This request is to approve the authorization of Capital Projects approved by Council since our last authorization
in July 2014. The projects needed for authorization include projects approved as part of the 2015 Budget and
any Council authorized projects from August. All projects are issued on a cash flow need basis, meaning
that enough funds will be issued to cover costs over the next six months as cash is needed.
Attached you will find the projects needed for authorization in the amount of$6,122,460. My concerns for a
HEAVY City debt load continue and we need to find ways to reduce the high amount of debt we have.
Going forward the high annual debt costs will restrict use of city funds for other uses. We are required to pay
our debt first. Our current debt outstanding including this issue is$131,023,410. While, 62,066,049 of our
outstanding debt is related to water, sewer, installment debt, IURA or wastewater and is exempt from the debt
limit,we still have a significant amount of outstanding debt, $68,957,361. In addition, some or our debt will be
reimbursed from Federal and State aid.
We have not received the resolutions from the bonding atttorney, but we will send them out as soon as they
are received. A two-thirds vote of the entire voting strength of CC is needed for approval in January.
In some cases,we will borrow an amount greater than what is needed due to the fact we have to upfront the
costs. Several of the projects will have future reimbursements from State, Federal or other funding
sources that will be used to pay down on the issuance of BANS needed upfront. The largest project in this
authorization is for the Seneca St. Parking Garage Improvements at$1,080,000. This is the last phase of
the Seneca St. Parking Garage construction project. This will allow the garage to operate another 20 years.
The total issuance for January 2015 will be$10,970,460 plus renewal of the BANS coming due.
Of the new money, $5,890,460 is General Fund bonds. The other$5,080,000 is for water activity bonds.
The largest amount relates to the Water Treatment Plant project for$5,000,000. The Water Treatment
Plant is our largest capital project with a cost of$36,700,000. With this$5,000,000 issue we have funded
$33,419,600 of the project with $3,280,400 still needing funding. This amount will be issued in the next year
or so less the use of approximately$3,100,000 in reserves set aside for water source development.
cost. The bonding amounts for the water fund will not count toward our overall debt limit.
Interest rates have remained about the same since our last issue in August. Our rate in August was .176%.
The market is currently in a less volatile condition, but the economy remains uncertain at this time. We
expect to borrow these funds through Bond Anticipation Notes at interest rates between .15% and 1.00%.
The investment rate is lower and is currently around .13%. Rates are changing daily. We will continue to look
at the possibility of going long-term with some of our debt as long-term rates are still favorable at this time,
around the 3.60% mark. Issuing funds now will allow us to take advantage of the historically low interest rates.
Because of the large amount of this issuance we need to be even more stringent on the future funding of projects.
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