HomeMy WebLinkAbout12-17-12 City Administration Committee Meeting Agenda SIT
City Administration Meeting
s Monday, December 17, 2012
(Please note change in date)
..... 6:00 p.m.
City Hall - Council Chambers
AGENDA
1. Chairperson Greeting& Opening Statement
2. Announcements
3. Agenda Review and Amendments
4. Approval of Minutes
5. Statements from the Public
6. Employee Comments
7. City Administration Members Response
8. Workforce Diversity Committee
9. Mayor's Report
10. City Clerk's Office
10.1 Request to Amend Personnel Roster 5 Min
10.2 Request to Amend 2013 Budget 5 Min
11. Department of Public Works
11.1 Urban and Community Forestry Grant—Round II -Resolution 5 Min
11.2 Water and Sewer—Request to Amend 2012 Authorized Budget for 5 Min
New York State Grant - Resolution
12. Planning and Development
12.1 Contract for Sustainable Strategies—Discussion 15 Min
13. Human Resources
13.1 Director's Report 5 Min
14. Finance/Controller's Office
14.1 Request Authorization to Cover Red Accounts -Resolution 5 Min
14.2 Request Funds for Equipment Replacement-Resolution 5 Min
14.3 Controller's Report 5 Min
15. Reports
15.1 Chairperson Report 5 Min
15.2 Next Month's Meeting: Wednesday,January 23, 2013
If you have a disability that will require special arrangements to be made in order for you to fully
participate in the meeting,please contact the City Controller's Office at 607-274-6576 at least 48 hours
before the meeting.
10. City Clerk's Office
.1 Request to Amend Personnel Roster
WHEREAS, the 2013 Budget adopted by Common Council on November 7, 2012 transferred
two employees from the Department of Information Technology to the City Clerk's Office to
work on public information initiatives and electronic communication technologies, and
WHEREAS, the Civil Service Commission has approved the New Position Duty Statements for
the new positions in the City Clerk's Office and Department of Information Technology; now,
therefore be it
RESOLVED, That effective to January 1, 2013, Common Council hereby amends the Personnel
Roster for the City Clerk's Office as follows:
City Clerk's Office:
Add: One (1) Manager of Electronic Communications (40 hours)
Add: One (1) Executive Assistant(40 hours)
Department of Information Technology:
Delete: One (1) Manager of Electronic Communications (40 hours)
Delete: One (1) Executive Assistant (40 hours)
J:\DRedsicker\AGENDAS\City Admin Comm\2012\12-17 CA Agenda.doc 12/17/12
Civil Service Law,Section 22:Certification for positions. Before any new City of Ithaca Civil Service Commission
positlor in the service of a civil division shall be created or any existing 'I®8 East Green Street- Ithaca NY 14850
position in such service shall be reclassified,the proposal therefore,
including a statement of the duties of the position,shall be referred to the New Position Duties Statement
municipal commission having jurisdiction and such commission shall Department head or other authority requesting the creation of a new position,
furnish a certificate stating the appropriate civil service title for the prepare a separate description for each new position to be created except that one
proposed position or the position to be reclassified. Any such new description may cover two or more identical positions in the same organizational unit.
position shall be created or any such existing position reclassified only Forward one typed copy to this Commission.
with the title approved and certified by the commission. Effective 1978.
1. Department Bureau,Division,Unit or Section Location of Position
City Clerk City Hall
2. Description of Duties:Describe the work in sufficient detail to give a clear word picture of the job. Use a separate paragraph for each kind
of work and describe the more important or time-consuming duties first. In the left column,estimate how the total working time is divided.
Job Title: Executive Assistant
Percent of Job Duty
Work
Time
Develops,maintains and updates computerized records containing information required for
2% specialized programs;
5% Opens,reviews and distributes incoming mail in accordance with staff assignments and attaches appropriate background material to
correspondence;
5% Schedules and arranges meetings,conferences and appointments and assembles and coordinates background material;
1% Schedules and arranges travel and accommodations for senior personnel and other staff;
10% Coordinates the maintenance of and prepares agency financial,payroll,purchasing,personnel and attendance records;
5% Designs,sets up and maintains files of correspondence,documents and records;
5% Transmits information or instructions from supervisor to appropriate staff orally,in writing,or
electronically,and follows up to see that instructions are followed and deadlines are met;
1% Prepares reports using statistical and narrative information;
2% Monitors and tracks status of various program activities;
1% Prepares correspondence,memoranda,reports,minutes of meetings,hearings and conferences and related material;
2% Monitors expenditures to maintain budgetary controls;
2% Orders office supplies and maintains inventory of supplies;
15% issues a variety of licenses and permits
5% Provides information regarding City records,functions and activities in person,by mail,by email
and over the phone to City staff,community residents and elected officials;
15% Coordinates records management projects with City departments,focused on the conversion of paper records to electronic
documents and workflow automation;
5% Researches City records for information requests from City staff,community residents and
elected officials;
15% Assists with updates to the City's website,e-gov services,and electronic communication tools
2% Assists with distribution of the community newsletter
2% Assists with deveIupunent and scheduliing of prograirirning for the City's television channel
3. Names and Titles of Persons Supervising this position (General, Direct,Administrative, etc.)
Name Title Type of Supervision
Scott Kronenbitter Manager of Electronic Communications General
4. Names and Titles of Persons Supervised by Employee in this position
Name Title Type of Supervision
5. Names and Titles of Persons doing substantially the same kind and level of work as will be done by the incumbent of this new
position
Name Title Location of Position
Katherin Gehring Executive Assistant City Hall
6. What minimum qualifications do you think should be required for this position?
Education: High School X Years 4
College X Years,with specialization in 2—Secretarial Science, Office Mgmt,
Office Technology, Business
Administration
College Years,with specialization in
Experience: (list amount and type)
Based on education—2-4 years of full-time paid clerical experience, or its part-time and/or volunteer equivalent,
which involved the operation of a computer for word processing, database or spreadsheet applications
Essential knowledges,skills and abilities:
Thorough knowledge of modern office terminology, procedures, equipment and business English;thorough
knowledge of the principles and techniques of office management and clerical processing; good knowledge of the
organization,functions, laws, policies and regulations, and terminology of the agency to which assigned;good
knowledge of the principles and practices of computerized records maintenance; ability to handle administrative
details independently including the composition of letters and memoranda; ability to analyze and summarize
information in both narrative and numerical form; ability to design and maintain filing systems; ability to maintain
program accounts and budgetary data; ability to operate a personal computer and utilize common office software
programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed;
ability to prepare and maintain complex records; ability to communicate effectively both orally and in writing;ability to
establish and maintain effective working relationships with others;ability to effectively work with and serve a diverse
local community; physical condition commensurate with the demands of the position.
Type of license or certificate required:
7. The above statements are accurate and complete.
Date: Title: Signature: ,
Certificate of Civil Service Commission
6. In accordance with the provisions of Civil Service Law Section 22,the City of Ithaca Civil Service Commission certifies that the
appropriate civil service title for the position described is:
Title: ^
Jurisdictional Classification:
A
Date: Signature: Uaba'4i
Return One Completed Copy to Civil Service Commission
Jurisdiction: City of Ithaca
Jurisdictional Class: Competitive
Adopted: 04/06/05
EXECUTIVE ASSISTANT
DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for performing highly
complex administrative support duties and tasks to further the overall work of the department or program
assigned. Incumbents typically serve as a personal administrative assistant to the head of a department
or major division, relieving them of administrative and business details and resolving day-to-day
operational problems. Additionally, the incumbent will be responsible for entering and retrieving
information from a computer database/spreadsheet and query and generate reports as required to
support technical and professional staff involved in a program. This position is distinguished from that of
Office Assistant and Keyboard Specialist by virtue of its expanded scope of program support tasks and
increased level of decision-making. The work is performed under the general supervision of an
administrator with considerable leeway allowed for the use of independent judgment in carrying out the
details of the work. Supervision may be exercised over the work of clerical subordinates. Does related
work as required.
TYPICAL WORK ACTIVITIES:
Prepares responses to letters concerning programs, policies and procedures for own or supervisor's
signature;
Screens callers and visitors to determine the nature of the inquiry, answers questions on established
policy and procedure and/or refers to appropriate party or office;
Develops, maintains and updates computerized records containing information required for specialized
programs;
Opens, reviews and distributes incoming mail in accordance with staff assignments and attaches
appropriate background material to correspondence;
Schedules and arranges meetings, conferences and appointments and assembles and coordinates
background material;
Schedules and arranges travel and accommodations for senior personnel and other staff;
Coordinates the maintenance of and prepares agency financial, payroll, purchasing, personnel and
attendance records;
Establishes and implements office procedures and maintains efficient work flow;
Designs, sets up and maintains files of correspondence, documents and records;
Transmits information or instructions from supervisor to appropriate staff orally, in writing, or
electronically, and follows up to see that instructions are followed and deadlines are met;
Prepares reports using statistical and narrative information;
Monitors and tracks status of various program activities;
Prepares correspondence, memoranda, reports, minutes of meetings, hearings and conferences and
related material;
Monitors expenditures to maintain budgetary controls;
Orders office supplies and maintains inventory of supplies and equipment.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS:
Thorough knowledge of modern office terminology, procedures, equipment and business English;
thorough knowledge of the principles and techniques of office management and clerical processing;
good knowledge of the organization, functions, laws, policies and regulations, and terminology of the
agency to which assigned; good knowledge of the principles and practices of computerized records
maintenance; ability to handle administrative details independently including the composition of letters
and memoranda; ability to analyze and summarize information in both narrative and numerical form;
ability to design and maintain filing systems; ability to maintain program accounts and budgetary data;
ability to operate a personal computer and utilize common office software programs including word
processing, spreadsheet and databases at an acceptable rate of accuracy and speed; ability to prepare
and maintain complex records; ability to communicate effectively both orally and in writing; ability to
establish and maintain effective working relationships with others; ability to effectively work with and
serve a diverse local community; physical condition commensurate with the demands of the position.
Executive Assistant
Page 2
MINIMUM QUALIFICATIONS:
A. Graduation from a regionally accredited college or university or one accredited by the New York
State Board of Regents to grant degrees with an Associate's degree in secretarial science, office
management, office technology, business administration or a closely related field and two (2) years
of full-time paid clerical experience, or its part-time and/or volunteer equivalent, which involved the
operation of a computer for word-processing, database or spreadsheet applications; or
B. Graduation from high school or possession of a high school equivalency diploma and four (4) years
of experience as defined in (A); or
C. An equivalent combination of training and experience as defined by the limits of(A) and (B).
Civil Service law,Section 22:Certification for positions. Before any new City of Ithaca Civil Service Commission
position in the service of a civil division shall be created or any existing 108 East Green Street- Ithaca, NY 14850
position in such service shall be reclassified,the proposal therefore,
including a statement of the duties of the position,shall be referred to the New Position Duties Statement
municipal commission having jurisdiction and such commission shall Department head or other authority requesting the creation of a new position,
furnish a certificate stating the appropriate civil service title for the prepare a separate description for each new position to be created except that one
proposed position or the position to be reclassified. Any such new description may cover two or more identical positions in the same organizational unit.
position shall be created or any such existing position reclassified only Forward one typed copy to this Commission.
with the title approved and certified by the commission. Effective 1978.
1. Department Bureau,Division,Unit or Section Location of Position
City Clerk City Hall
2. Description of Duties:Describe the work in sufficient detail to give a clear word picture of the job. Use a separate paragraph for each kind
of work and describe the more important or time-consuming duties first. In the left column,estimate how the total working time is divided.
Job Title: Manager of Electronic Communications
Percent of Job Duty
Work
Time
Manages web and intranet services,e-government services,intranet streaming services,e-mail services,cable television channel
20% technology,electronic document and workflow automation management systems,videoconferencing services,and other electronic
communications resources
10% Supervises,trains,and evaluates Executive Assistant in all duties related to the public information program and electronic document
management system.
10% Provides technical support to City staff who use City web and intranet services,e-gov services,internet streaming services,e-mail
services,cable television services,electronic document management systems,and other computer systems
10% Trains City staff in the use of technologies related to the web,e-gov services,internet streaming,e-mail,electronic document and
workflow automation management systems,video conferencing,certain computer systems, and cable television programming
10% installs,customizes,and tests web and intranet technologies,e-gov services,internet streaming technologies,e-mail systems,cable
television technologies,electronic document and workflow automation management technologies,and video conferencing
technologies,certain network communication and computing equipment
5% Communicates with vendors and other technical support personnel to aid in the solution of problems regarding web and intranet
resources,e-gov services, internet streaming resources,e-mail services,cable television resources,electronic document and
workflow automation management services,video conferencing products,and desktop hardware and software
5% Evaluates hardware,software,services and supplies by determining user requirements,performing product and cost analyses,
acquiring vendor information and product details,and developing and submitting equipment proposals
10% Manages City phone,e-mail,and mobile data systems and associated servers including coordinating upgrades,installations,repairs
and resolving system performance issues
5% Provides technical support to City staff who use landline and mobile phone devices
5% Provides technical support to City staff who use other mobile communication devices and data systems
10% Keeps professional skills updated and consistent with current web,e-government services,intemet streaming,network
communications,electronic document management and workflow automation,cable television,mobile communication devices,and
desktop computing technologies.
(Attach additional sheets if more space is needed)
3. Names and Titles of Persons Supervising this position (General, Direct,Administrative, etc.)
Name Title Type of Supervision
Julie Conley Holcomb City Clerk General
4. Names and Titles of Persons Supervised by Employee in this position
Name Title Type of Supervision
Susan Stickel Executive Assistant General
5. Names and Titles of Persons doing substantially the same kind and level of work as will be done by the incumbent of this new
position
Name Title Location of Position
6. What minimum qualifications do you think should be required for this position?
Education: High School X Years 4
College X Years,with specialization in 2-Computer Science, Computer
Technology, or closely related field
College X Years, with specialization in 4-Computer Science, Information
Systems, or closely related field
Experience: (list amount and type)
Based on education, 5,7,9,years of paid experience as a computer support specialist, network support specialist,
microcomputer technician or equivalent position providing technical desktop computer and/or network support, at
least 3 years of web development services
Essential knowledges,skills and abilities:
Thorough knowledge of web and internet streaming technologies,thorough knowledge of Windows and Apple
operating systems;thorough knowledge of desktop computer hardware and peripheral equipment,thorough
knowledge of content management systems,thorough knowledge of City application software, including word
processing,database, spreadsheet, electronic mail, electronic document management software,;good knowledge of
network data communications hardware and protocols; good knowledge of traditional and cellular phone systems
equipment and other mobile devices;working knowledge of video streaming technology; proficiency with HTML and
other web related languages; proficiency with graphics editing and multimedia tools; strong skills in desktop
computer troubleshooting; excellent interpersonal and oral and written communication skills; ability to analyze and
solve problems relating to web services, e-government services, internet streaming services,electronic document
management software, cable television technology, and desktop computer operations; ability to supervise the work
of others; ability to establish effective working relationships with others;ability to effectively communicate technical
information in an easily understood manner; ability to instruct others in the use of computers, software systems,
scanners, printers, cameras, phones and other mobile devices, ability to successfully work with and serve a diverse
local community; physical condition commensurate with the demands of the position.
Type of license or certificate required:
7. The above statements are accurate and complete.
Date: Title: cu Signature: -
Certificate of Civil Service Commission
8. In accordance with the provisions of Civil Service Law Section 22,the City of Ithaca Civil Service Commission certifies that the
appropriate civil service title for the position described is:
Title: 0�t�
Jurisdictional Classification: f
1 -01 'A / 1 � � SAA9 (�
Date: / t® Si nature: t/ "`"'`-% v`�
Return One Completed Copy to Civil Service Commission
Jurisdiction: City of Ithaca
Jurisdictional Class: Competitive
Adopted: 02/23/11
Revised (including title): 12/12/12
MANAGER OF ELECTRONIC COMMUNICATIONS
DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for managing
electronic communications technologies for the City of Ithaca. Responsibilities include administering
the City's internet, intranet and e-government services, developing new web tools, advancing the
City's internet, intranet and e-government services for effective external and internal communications
and activities, managing the electronic mail system, and managing the City's phone systems and
mobile communication technologies. The incumbent also provides technical support for, and
advances the use of, internet streaming technologies, videoconferencing services and the City's
cable television channel. Additional responsibilities include working with public and internal
communications staff to develop, implement and support a comprehensive communications strategy,
and assisting City staff in the use of related City computer systems, such as electronic document
management and work flow automation systems. The work is performed under the general
supervision of the City Clerk with wide latitude allowed for the exercise of independent technical
judgment in the performance of the work. Supervision may be exercised over the work of technical
support staff and/or administrative support staff as assigned. Does related work as required.
TYPICAL WORK ACTIVITIES:
Manages internet and intranet services, e-government services, internet streaming services,
electronic mail services, cable television channel technology, electronic document
management and work flow automation systems, videoconferencing services and other
electronic communications resources;
Provides technical support to City staff who use City internet and intranet services, e-government
services, internet streaming services, electronic mail services, videoconferencing services,
cable television services, electronic document management and work flow automation
systems, and related computer systems;
Trains City staff in the use of technologies related to the internet and intranet, e-government
services, internet streaming, cable television programming, electronic mail, mobile
communications, videoconferencing, electronic document management, work flow
automation, and related network communication and computer systems;
Installs, customizes and tests internet and intranet technologies, e-government services, internet
streaming technologies, cable television technologies, electronic mail systems, electronic
document management and work flow automation technologies, videoconferencing
technologies and mobile communications technologies;
Communicates with vendors and other technical support personnel to aid in the solution of problems
regarding web and intranet resources, e-government services, internet streaming resources,
cable television resources, videoconferencing products electronic document management
and work flow automation systems and electronic mail systems;
Evaluates hardware, software, services and supplies by determining user requirements, performing
product and cost analyses, acquiring vendor information and product details, and developing
and submitting equipment proposals;
Manages City phone systems and associated servers, including coordinating upgrades, installations,
repairs and resolving system performance issues;
Provides technical support to City staff who use landline and mobile phone devices;
Provides technical support to City staff who use mobile communication devices and data systems;
Manages City electronic mail system and associated servers, including coordinating upgrades,
installations, repairs and resolving system performance issues;
Manager of Electronic Communications
Page 2
Typical Work Activities - continued
Keeps professional skills updated and consistent with current web,e-government services, internet
streaming, networking, electronic mail, mobile communication and electronic document
storage technologies;
Supervises, trains, evaluates and supports technical and/or clerical support staff as assigned.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS:
Thorough knowledge of web and internet streaming technologies; thorough knowledge of Windows
and Apple operating systems; thorough knowledge of desktop computer hardware and peripheral
equipment; thorough knowledge of content management systems; thorough knowledge of City
application software, including word-processing, database, spreadsheet, electronic mail and
electronic document management software; good knowledge of network data communications
hardware and protocols; good knowledge of traditional and cellular phone systems equipment;
working knowledge of video streaming technology; proficiency with HTML and other web-related
languages; proficiency with graphics editing and multimedia tools; strong skills in computer
troubleshooting and repair; excellent interpersonal and oral and written communication skills; ability
to analyze and solve problems relating to internet and Intranet services, e-government services,
internet streaming services, electronic document management and work flow automation systems,
cable television technology, videoconferencing services and related technologies; ability to supervise
the work of others; ability to establish effective working relationships with others; ability to effectively
communicate technical information in an easily understood manner; ability to instruct others in the
use of computers and computer software; ability to successfully work with and serve a diverse local
community; physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS:
A. Graduation from a NYS registered or regionally accredited college with a Bachelor's Degree in
Computer Science, Information Systems, Network Engineering or a closely related field with
similar course curriculum AND five (5) years of full-time paid experience, or its part-time paid
equivalent, as a computer support specialist, network support specialist, microcomputer
technician or equivalent position providing technical desktop computer and/or network support,
at least three years of which must have included web development responsibilities; or
B. Graduation from a NYS registered or regionally accredited college with an Associate's Degree
in Computer Science, Computer Technology or a closely related field with similar course
curriculum AND seven (7) years of full-time paid experience, or its part-time paid equivalent, as
a computer support specialist, network support specialist, microcomputer technician or
equivalent position providing technical desktop computer and/or network support, at least three
years of which must have included web development responsibilities; or
C. Graduation from high school or possession of a high school equivalency diploma AND nine (9)
years of full-time paid experience, or its part-time paid equivalent, as a computer support
specialist, network support specialist, microcomputer technician or equivalent position providing
technical desktop computer and/or network support, at least three years of which must have
included web development responsibilities; or
D. Any equivalent combination of training and experience as defined by the limits of (A), (B) and
(C).
10. City Clerk's Office
.2 Request to Amend 2013 Budget-Resolution
WHEREAS, the 2013 City of Ithaca Budget adopted by Common Council on November 7, 2012,
transferred two employees from the Department of Information Technology to the City Clerk's
Office to work on public information initiatives and electronic communication technologies, and
WHEREAS, Common Council has approved the new personnel roster for the City Clerk's
Office, and
WHEREAS, the 2013 budget needs to be amended to reflect the transfer of certain duties and
functions from the Department of Information Technology to the City Clerk's Office; now,
therefore be it
RESOLVED, That Common Council hereby amends the 2013 Authorized Budget to account for
said transfer of duties as follows:
-Transfer$500 from Account A1320 -5405 (Telephone) to Account A1316-5405
(Telephone)to cover Manager of Electronic Communications cell &mobile device needs
- Transfer $6,600 from Account A1320-5435 (Contractual Services)to Account A1316-
5435 (Contractual Services) to cover E-Gov Services licenses and maintenance costs
- Transfer$1,500 from Account A1320-5440 (Staff Development) to Account A1316-
5440 (Staff Development) to cover training costs for Manager of Communications and
the Executive Assistant
J:\DRedsicker\AGENDAS\City Admin Comm\2012\12-17 CA Agenda.doc 12/17/12
11. Department of Public Works
.1 Urban and Community Forestry Grant—Round II
WHEREAS, the City of Ithaca is currently a "Tree City USA," and has been so designated for 24
consecutive years, largely due to its progressive urban forestry program, and
WHEREAS, the East Hill and South Hill neighborhoods of the city have seen a prevalence of
vandalism in the form of young, newly planted trees being pulled from the ground or snapped at
the base of their trunk, resulting in the repeated loss of newly planted trees, and
WHEREAS, the City Forester seeks to apply for a grant through the New York State Department
of Environmental Conservation that can provide matching funds to assist in the replacement of
said trees in the two sections of the City and purchasing locally manufactured tree guards that
can help protect these trees as they grow, and
WHEREAS, the total costs for this project has been estimated by the Forester at nearly$22,000,
now, therefore be it
RESOLVED, That the City Forester of the City of Ithaca is hereby authorized to file an
application for the 2011-2012 Urban and Community Forestry Grant Round II, Contract#
T304808 for 50%matching funds in an amount not to exceed$10,750, and be it further
RESOLVED, That Common Council authorizes the Mayor,upon review and advice of the City
Attorney to enter into and execute a project agreement with the New York State Department of
Environmental Conservation for such financial assistance to the City of Ithaca.
J:\DRedsicker\AGENDAS\City Admin Comm\2012\12-17 CA Agenda.doc 12/17/12
CA Item#11.1
Part II—Project Narrative: (riot to exceed 2 pages)(It is essential to explain in detail what your project will accomplish,the
methodology that will be used to achieve the project deliverables,the cost effectiveness of meeting project objectives and deliverables,and how
the project meets each of the rating criteria for the appropriate project type.Projects that fail to address the appropriate project type criteria
identified in this UA will not score well.)
The City of Ithaca has a progressive urban forestry program with almost 90% stocking of street
trees in the city right-of-way, a computerized tree inventory and urban forest management plan.
However, there are two sections of the city where vandalism is prevalent and the city has
repeatedly lost young trees. These areas -are where student rental housing predominates and
stewardship of newly planted trees by residents is nominal at best. In addition, young newly
planted trees are pulled out of the ground or snapped at the base of the trunk(see attached photos
of recently damaged trees, attached in appendix). The city chooses to plant small caliper, 1.5"-
1.75", trees that may be planted bare root and have a good record of transplanting success.
Unfortunately, these smaller trees are more easily vandalized. Due to the lack of successes of
establishment of new trees, city staff has been reluctant to remove some trees in poor condition
that are in these areas. These trees in poor condition are left to remain (as long as they are not
considered hazardous) because the chance of successfully establishing a new tree in its place is
so poor. To contend with this issue, the city has designed and fabricated tree guards to reduce the
incidence of tree vandalism. These have been very successful and few trees have been lost where
they have been used (see article from Ithaca. Times local publication, attached). The guards have
been designed so that as the trees grow larger and are less prone to vandalism, the guards can be
removed and re-used on other newly planted trees. In addition, laminated signs describing the
benefits of street trees will be posted on the tree guards with a QR code that can be read by a
smart phone to find out more information about the benefits of trees and how to get involved
with their care.
Although the city originally fabricated a few tree guards as an experiment, accomplishing this on
a larger scale is beyond the scope of staff capabilities. A local metal fabricator, (Finger Lakes
Fabricating) is prepared to make sturdy and re-useable tree guards to the city's specifications.
This would provide local employment while protecting the trees. Each tree guard will cost $435,
which is comparable with commercial tree guard manufacturers, but doesn't require shipping and
can be reused. Each bare root tree costs approximately $100 including shipping. Possible species
to be planted include Scarlet Oak (Q. coccinea), Swamp White Oak (Q. bicolor), Kentucky
Coffee Tree (Gymnocladus diocus), Service berry (AmeZanchier laevis), Sycamore (Platanus
occidentalis) and Hybrid Elms (Ulmus x hybrida). We plan to plant 10 trees in each of these
vandalism prone areas of the city. By concentrating 10 trees in each area with educational
signage, the trees will get the attention they deserve. The cost of 20 tree guards and 20 trees will
cost $10,750. Trees will be planted and maintained in accordance with the city's established Tree
planting specifications and policies (see attached in appendix) and work will be supervised by
the City Forester (ISA certified arborist # NY-5624A). This project is consistent with the
communities U&CF management plan as described in the "vision statement" of the master plan
(see attached). This project will "contribute to the general welfare of our residents by reducing
energy costs, increasing property values, providing homes for wildlife, beautifying all
neighborhoods, and projecting an image of quality to visitors and prospective businesses. Care of
public trees will be used as means to educate and inspire residents to care for trees on private
property."
CA Item#11.1
Community support for this project is shown by the letters of support from representatives of Ithaca.'s
Common Council, Shade Tree Advisory Committee, and residents of the neighborhoods (see attached
letters).
It is the city's hope that if this re-useable tree guard system proves successful it can be a model
for other communities that struggle with the problem of tree vandalism.
Part III—Project Schedule: (Provide a detailed schedule for the project.The DEC anticipates projects to be completed
within three years of a grant award.(anticipate time line-Example:Spring or Fall Planting Season:Summer Inventory;Fall
Maintenance)
Fall and winter 2012-2013: 20 tree guards are built by Finger Lakes Fabricating.
Trees removed by city crews Winter 2013 — 10-15 trees in poor condition
April-May, 2013 20 bare roots trees of at least 4 species will be bought from Schichtel's Nursery
and planted in East Hill and South Hill sections of the city. Tree guards will be installed for each
of these 20 trees.
June-August, 2013. Signs will be added to these tree guards to educate the community on the
benefits of trees and provide the means by which they may become involved in stewardship of
the trees, such as by filling the watering bags or joining the citizen pruner volunteer group.
Part IV—Educational Component: (Required for Quick Start Grant and Invasive Insect Detection Survey—Optional
for other Categories):
Most of the tree damage occurs in areas that have a high percentage of student rental housing.
Our suspicion is that most of the tree damage is being done by the thoughtless actions of
students. Signs will be attached to the trees; some will have written information about caring for
the tree and others will simply be a QR code. These codes can be read by a smart phone and
connects the phone to a website that has information listing the benefits of trees to the
community and instructions on stewarding and caring for the trees. We hope that this high tech
method of information distribution will catch the interest of the tech savvy students we suspect
are the biggest offenders in the destruction of new trees in the neighborhood. The most
interesting part of the QR codes signs is that we can change the information that the code calls up
by periodically updating the website. Information can be seasonally relevant and it will keep
people interested in the trees and encourage continuous checking of the QR code for new
information by people walking through the neighborhood.
Part V—Permits (List all permits required to implement the project,including SEQR deter�t;on(if applicable)
None necessary
Part VI-Identify Sources of Matching Funds:(Federal or State funds are not considered as an eligible match source.
List in detail the source of funds to be used for match,such as cash,donations,value of goods and services etc.)
Removal of trees in poor condition by city of Ithaca Staff
10 trees x 6 hrs/tree x 3 tree trimmers(city employees)x $22/hr=
CA Item#11.1
$3960 (Matching funds)
Site preparation for planting 20 sites x Ihr/site x 3 tree trimmers(city employee)x$22/hr=
$1320 (Matching funds)
Planting of trees-20 sites x 0.5 hr/site x 3 tree trimmers(city employee)x$22/hr=$660
(Matching Funds)
Equipment Wear on chipper(9.50/hr x 6hrs x 10 trees), chain saws($3/hr x 6 hrs x 10 trees),
bucket truck($33.75/hr x 6hr x 10trees), stump grinder($43/hr x lhr x10 trees)=$3205
(Matching funds)
Installation of tree cages—3 city employees x$17/hr x 20 cages x 0.75 hr per cage=$765
(Matching funds)
Creation(research and design) and implementation of Educational component(information
research, sign creation, updating website) done by Shade Tree Advisory Committee volunteers-
4 volunteers x 10 hours x$27.32 (according to www.independentsector.org)=$1092.80
(Matching funds)
Grant Administration: Maintaining records, reporting payment request documents, planning
supervision for volunteers(Forestry Technician) 12 hrs x$20/hour= $240(Matching funds)
Materials for tree stewardship educational signs= $50(Grant funds)
Purchase of plant material + shipping=approximately 20 high quality native/non invasive 1.5-2"
caliper trees+ shipping=$2000 (Grant Funds)
Purchase of reusable metal tree cage fabricated by Finger Lakes Fabricating-20 cages x 435 per
cage= $8700 (grant funds)
See Part VII—Regional Economic Council Recommendation
B. A supplemental narrative describing the economic benefits of the proposed project and how
the project aligns with the strategies of the Economic Development Plan(EDP)must be attached.
See your county EDP and indicate the section and page number which corresponds with the
activities proposed in your application.
Examination the Regional Economic Development Council Strategic Plan: 2011-2016 shows that
this project aligns with the strategies set forth. The report suggests that barriers to economic
development often have to do with quality of neighborhoods saying "Vibrant neighborhoods are
key elements in an economic development strategy." Pg 12 and "If neighborhoods that surround
downtown lack characteristics that attract new residents, they will fall behind and become
barriers to the goal of universal economic growth across the Southern Tier's 8 Counties." Pg 12
The plan also states the opportunities for growth need to include "vibrant neighborhoods and
robust municipal cores are among the characteristics that attract and retain new viable
businesses, and well-educated and engaged workforce." Pg 17 and "There are substantial
CA Item#11.1
demand for downtown and neighborhood revitalization initiatives throughout regions that would
help meet growing demand for commercial development, downtown upper story housing and
quality neighborhoods, while stimulating the local economy." Pg 17. We believe that the urban
forest plays an important role improving the quality of neighborhoods. Neighborhoods that have
a well established streetscape including healthy urban trees improves the quality of the
neighborhood and increases the livability of a place by providing countless ecological services
(air pollution mediation, storm water runoff mediation, mitigate temperatures, calm traffic, and
lower noise pollution.) A beautiful tree lined street increases property values and gives the
neighborhood a sense of safety and stability. The neighborhoods we plan to target with this grant
money have been deteriorating in appearance with the increase in student rental housing and
subsequent destruction of young street trees. By using the cages to protect the trees and allowing
large trees to once again establish on the city streets, our hope is that the neighborhood will
retain and possibly even attract more full time residents.
Part VIII—Environmental Justice Street Location and Description:
1.The exact street location where the project is to be implemented(no P.O. Box)
Trees will be planted in the East Hill and South Hill neighborhoods. Streets in these neighborhoods
include:
South Hill: Columbia St,Hudson St,Pleasant St,Prospect St,Giles St,S Aurora St
East Hill: Cook St,Eddy St, Catherine St,Blair St,Linden Ave,Delaware Ave, College Ave
2. A brief(few sentences) description of how the project will benefit minority or low-income populations
that experience disproportionate adverse environmental impacts such as pollution from multiple industrial
facilities, sub-standard water quality, concentrated diesel emissions from bus depots, or other heavy
vehicle traffic, adverse health effects related to environmental impacts (high asthma), lack of access to
green benefits such as open space,environmental education or parks, or other such impacts.
Both East Hill and South Hill neighborhoods are inhabited by college students from Cornell University
and Ithaca. College. Students are generally less conscientious of their civic responsibilities and do not
advocate for improvements or attention for public amenities. Often their actions actually work against the
public good, destruction of newly planted street trees for instance. Planting trees will, in part, ensure the
area maintains a neighborhood feel,remaining inviting to full time residents and businesses.
Tree City USA status—The City of Ithaca.is currently a Tree City USA and has been for 24
consecutive years.
CA Item#11.1
Schedule B --Pro Budget Contract No. (Office use only)
�:r _vT.� .�. � s�8 � �"..�+',�J t •.v far q�. .,y v
y
,�' <,,•����,is�. -
PERSONAL SERVICES
Personnel Costs: (Excludes fringe and indirect) 3 9&0
r�rnG✓a l off' /� frame S �r� �r>o r ror7 c�/�fio� `, / 3-?-0
sii`e Pre�� fio� 4�s` qn�/�/crn f�r� &&& (,&'7 797-,?
�-o/vr7 7CP-1- -,17 Anz
Subtotal Personal Services S 7 7 97 8'
NON-PERSONAL SERVICES
Supplies & Materials:
PG�f�l6>�7Dl�nt� f/�/"7GrGj� �J��
fJ/Gulf /,-,q �/ f s�✓/�,��noi g2_000 10 7s0
Contractual Services:
/)D/7 6
Equipment Costs: Gj
3 ZU
Administrative: (Not eligible for reimbursement,but may be eligible for up Not Eligible s/�,�j 240
to 15%of project match.)
Other:(Description is necessary.)
Subtotal Non-Personal Services S 14 j 9 5
GRANT AMOUNT: (100%for Quick Start grants, 50% all other UCF l�7
grant types)
MATCH AMOUNT(50%): (Not required for Quick Start Grants) $ ZJ�,7.
TOTAL PROTECT COSTS: $ / q9z 93,
27
11. Department of Public Works
.2 Water and Sewer—Request to Amend 2012 Authorized Budget for New York State
Grant
WHEREAS, the City of Ithaca has been notified it has received a$25,000 grant from the New
York State Department of Environmental Conservation for invasive species outreach, and
WHEREAS, the grant will allow for public outreach and education of the Hydrilla eradication,
and
WHEREAS, the $25,000 in funds will be expended from the water fund with contracts to
Cayuga Lake Watershed Network, Tompkins County cooperative Extension and the Cayuga
Lake Floating Classroom; now, therefore,be it
RESOLVED, That Common Council hereby amend the 2012 authorized Water Fund Budget for
the purpose of accounting for said New York State Department of Environmental Conservation
grant as follows:
Increase Revenue Account:
F8321-3910 State Aid $25,000
Increase Appropriations Account:
F8321-5430 Water Shed Fees $25,000
J:\DRedsicker\AGENDAS\City Admin Comm\2012\12-17 CA Agenda.doc 12/17/12
CA Item#11.2
H AID_ TO LOCALITIES CONTRACT NO.: T304749
(Summary Page)
STATE AGENCY: GRANT RECIPIENT:
NYS Department of Environmental Conservation City of Ithaca
625 Broadway 108 East Green Street
Albany, New York 12233-1080 Ithaca, NY 14850
Attn: Leslie Suprenant Attn: Steven Thayer, City Controller
Federal Tax Identification Number(FEIN): Project Name:
15-6000407 Invasive Species Outreach
Charities Registration Number: (if applicable) Contract Term:
14/1/2012 through 8/15/2015
Statutory Authority Contract Amount:
Chapter 53 of the Laws of New York of 2012 $25,000
THIS CONTRACT CONSISTS OF THE FOLLOWING DOCUMENTS
IN THE FOLLOWING ORDER OF PRECEDENCE:
Appendix A—Standard clauses as required by the Attorney General for all State contracts.
Appendix B —Standard clauses for all NYS Department of Environmental Conservation contracts.
The Contract, including this Summary Page
Schedule A— Program Narrative
Schedule B—Program Budget
_ SAMPLE Amendment Form—Appendix C
�_ Administrative Guidelines
CA Item#11.2
SCHEDULE A
PROJECT NARRATIVE FOR
CONTRACT#T304749
1. OBJECTIVE AND NEEDS FOR THE ASSISTANCE
The City of Ithaca is a member of the Cayuga Lake Inlet Hydrilla Task Force, an informal multi-
agency and multi-stakeholder group that collaborates and coordinates the rapid response,
continuing hydrilla management, and associated outreach and education efforts at Cayuga Lake
Inlet. Among the critical needs is effective education and outreach to diverse stakeholders and
the public. Local small organizations and agencies have borne the expense of most of these
efforts; however, this approach is not sustainable.
These funds are being sought to support Cayuga Lake Watershed Network, Cayuga Lake
Floating Classroom and Tompkins County Cornell Cooperative Extension in their education and
outreach programs.
2. RESULTS OR BENEFITS EXPECTED
The City of Ithaca will contract with three not-for-profit organizations - Cayuga Lake Watershed
Network, Tompkins County Cooperative Extension, and Cayuga Lake Floating Classroom - to
deliver essential outreach and education to support the efforts of the Cayuga Inlet Hydrilla Task
Force. This Task Force coordinates and delivers outreach, and coordination for the rapid
response and ongoing hydrilla management in Cayuga Inlet. Small agencies and not-for-profit
organizations lead the education and outreach and require funding to adequately provide these
critical services. The work to date has produced much community good will and support for the
eradication effort. It has also laid the groundwork for a vastly increased `set of eyes' in the field
for hydrilla detection at private boat docks, launches, etc. The availability of public venues for
discussion as well as training opportunities delivered by non-governmental organizations has
resulted in a strong support from the community for the efforts of the Cayuga Inlet Hydrilla Task
Force.
We expect public outreach to be critical to sustaining public support over the next 5-8 years
projected for successful hydrilla eradication.
3. APPROACH
A. Plannin!
Planning for outreach/education efforts is on-going. An Outreach Group was formed in late
2011 with Tompkins County Cooperative Extension acting as the lead. We meet every 2-4
weeks as needed, to respond to decisions and/or actions of the Task Force, Local Task Force or
co
CA Item#11.2 o R
U
a;
Management Group. We also discuss requests from neighboring or nearby counties and respond
as possible or refer the request to the State.
B. Schedule
A scheduling document was developed in January of 2012 which is loosely used to guide
outreach/education efforts. Other factors in scheduling include permit work, timing of herbicide
applications,key points in the boating season and specific water related events/festivals. The
Cayuga Lake Floating Classroom has its own scheduling needs including planning and
advertising for monitoring cruises outside of their routine schedule. This effort is already well
underway. To a large degree the Outreach Group tries to be in a position to respond quickly to
emerging needs while still tracking important timelines for public meetings, etc.
C. Control
Effectiveness of Outreach/Education efforts is largely gauged by response at public events and
articles in the newspaper. Most all comments have been supportive. All concerns have been
reasonable and are addressed immediately in person, in print or as appropriate given the nature of
the concern. Most questions have resulted in updates to the website and presentations to
incorporate the answer. We have also used a Cornell Crisis Communications class to survey
resident's along the waterway to help us fine tune our efforts. Finally,we participate in regional
teleconferences and attend stakeholder meetings beyond our county to share information and
receive feedback on needs.
4. GEOGRAPHIC LOCATION
The work of the three organizations mentioned here will be focused in the Cayuga Lake
Watershed. However, both the Cayuga Lake Watershed Network and Tompkins County Cornell
Cooperative Extension have and will continue to work with nearby counties to provide
outreach/trainings as possible.
5. OTHER FUNDING SOURCES
A. Relationship between this Project and Other Work
Federal Great Lakes Restoration Initiative grant, State budget allocations under the Invasive
Species line of Environmental Protection Fund (EPF), and State assistance (EPF) are funding the
bulk of the contractual costs surrounding herbicide treatments, water quality monitoring and
plant monitoring. It is hoped that these funds will also be available as contingency funds for
management of any hydrilla that might be found in Cayuga Lake.
Partners on the Cayuga Inlet Hydrilla Task Force have provided very significant services to
support the hydrilla rapid response and control. In the first year of work,the Tompkins County
Legislature contributed—$26,000 towards herbicide costs and the manufacturer donated
—$15,000 worth of product. In 2012, adequate funds are available to cover basic herbicide costs,
providing flows and temperatures do not create unusual conditions in the Inlet.
c�
CA Item #11.2
Considerable amount of staff time is being contributed locally to coordinate and implement
eradication efforts. The City of Ithaca has had 1 full time paid staff person working 95% of the
time on this project since August of 2011. The City is also supporting,to a lesser degree, the
work of 5 other staff members for support work involving the herbicide application, public
notice requirements and outreach. Incidental engagement of numerous other staff is also
provided. The City has provided funds to purchase buoys to close the Inlet, stakes for herbicide
posting and signs specific to the hydrilla infested area.
Tompkins County Soil & Water Conservation District(TC SWCD) has provided all the support
staff for permit work as well as assisting in preparation of grant applications. They have 2 staff
dedicated to this effort along with administrative support. TC SWCD pays all the permit fees
and mailing costs associated with permit notification.
The local State Parks office based out of Taughannock State Park has provided 4 staff to
meetings of the Task Force (State led teleconferences), Local Task Force, Management Group
and Outreach Group. They have also provided staff support at outreach events and in oversight
of the Boat Steward program launched in 2012 (with GLRI funds). State Parks has also invested
in signs specific to the hydrilla infested area and signs for boaters at Treman Marina.
Robert Johnson, owner of Racine Johnson Aquatics, has provided far more monitoring than will
ever be billed for in support of this effort. The monitoring is not only crucial in this eradication
effort but will likely spur advancements in our understanding of this biotype of hydrilla in
northern climates as well as increasing our understanding of the impacts of herbicides on the
plant. Mr. Johnson has also participated tirelessly, with donated time,to outreach efforts
including public meetings,trainings and responses to concerned citizens.
The Tompkins County Health Department provides staff to Task Force meetings, development
of monitoring protocols surrounding public health issues and the herbicide applications and
support at outreach efforts.
The Tompkins County Sheriff's Department provides support of herbicide application as
necessary by enforcing closure of the Cayuga Inlet.
Tompkins County's Assistant Attorney developed draft legislation to prevent spread/introduction
of invasive species to the County. This legislation is currently moving through the approval
process.
Tompkins County Cornell Cooperative Extension has 3 staff members focused on maintaining
the StopHydrilla.org website where most information regarding the eradication effort can be
obtained. TC CCE also takes the lead on development of timely or targeted outreach materials
and press releases. Along with TC SWCD and the City of Ithaca, TC CCE plays a lead role in
responding to media requests. TC CCE is also the local front line for reporting suspicious plants
and coordinates directly with DEC to forward and catalog this information.
The Cayuga Lake Watershed Network coordinates outreach at public venues such as the Ithaca
CA Item#11.2
Farmer's Market and Dragon Boat Festival. They have also provided education in the form of
news articles to their 600+member mailing list. They also coordinate the hydrilla identification
training workshops.
The Cayuga Lake Floating Classroom provides an important avenue for engaging the public in
the eradication effort. Their routine tour schedule provides them access to tourists and locals on
a weekly basis from the Ithaca Farmer's Market. They also take school groups on the boat. All
outings cover basic ecological principals. This same set of community members can now ask
about the eradication effort and be educated about invasive species and clean boating practices.
Furthermore, the Floating Classroom is dedicating some of their time this year to specific cruises
where participants who have been through a hydrilla identification training course can assist in
monitoring the lake—creating a highly engaged group of stakeholders.
B. Grant as Part of a Larger Proiect
Federal: Great Lakes Restoration Initiative
Approximately $380,000 and $29,000
State: State Parks OPHRP
Approximiately $60,000 -
DEC OSIC
$50,000 + staff assistance
Conservation Fund
$775,000
Aid to Localities
$25, 000
0
;. ,-n
CA Item #11.2
SCHEDULE B -PROJECT BUDGET
Aid to Localities Grant
Contract#T304749
Cost Categories NYSDEC
Local Aid TOTALS
Personnel $0 $0
Subtotal Personal Services $0 $0
Supplies & Materials $0 $0
Contractual Services $25,000 $25,000
Equipment $0 $0
Travel $0 $0
Other
(not incl. above) $0 $0
Description:
Total Personal Services $0 $0
Total Non Personal Service $25,000 $25,000
TOTAL PROJECT COST $25,000 $25,000
CA Item#12.1
�T151 CITY OF ITHACA
Q. C� 108 East Green Street—3rd Floor Ithaca,New York 14850-5690
DEPARTMENT OF PLANNING AND DEVELOPMENT
IM OF,
tl���t JOANN CORNISH, DIRECTOR OF PLANNING&DEVELOPMENT
PHYLLISA A. DeSARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT
Poo ki Telephone: Planning&Development—607-274-6550 Community Development/IURA—607-274-6559
Email: dgrunder@cityofithaea.org Email: iura@cityofithaca.org
Fax: 607-274-6558 Fax: 607-274-6558
TO: City of Ithaca Common Council
FROM: JoAnn Cornish
DATE: December 13, 2012
RE: Information Regarding Sustainable Strategies
As part of the 2013 City Budget, adopted by Common Council on November 7, 2012,
$60,500.00 was included in the Planning Department budget for Sustainable Strategies,
a consulting firm that prepares grant applications and also acts as lobbyist in
Washington to help secure funding. We have been working with Sustainable Strategies
for over a year and they were instrumental in the successful award of $4.5 million in
federal transportation funds to the city that will allow us to begin the Commons rebuild.
I am attaching the scope of work proposed by Sustainable Strategies so that you will
have a better idea of what they will be doing for the city while under contract. Over the
next few weeks, members of the Planning Department and the Attorney's Office will be
working to draft and execute a contract so that we can begin as soon as possible.
If you have any questions, concerns, or suggestions, please let me know so that I may
incorporate them into the contract.
CA Item#12.1
SCOPE OF WORK
Ithaca's success in obtaining resources will involve strategic thinking, clear grant writing and
strong advocacy. Sustainable Strategies DC (S) proposes to continue working with Ithaca to
secure federal, state, philanthropic, private sector, and other funding for your community
priorities by:
➢ Building a Federal Agenda for Ithaca Advocacy: Helping the Mayor's office and City
develop the specific gameplan for approaching the New York congressional delegation
and the next Executive Branch leadership in the White House and federal agencies to
promote Ithaca's plans for revitalization, infrastructure upgrades, and community
improvements. This federal agenda will identify 5-10 key community priorities that S2
and the City will work together on to secure federal, state, foundation, and other support
for.
➢ Identify Funding Opportunities: Keeping Ithaca informed of funding opportunities that
would support your identified community priorities.
➢ Building Ithaca's Competitive Advantages: Providing strategic advice to make Ithaca
more competitive for specific grant opportunities (e.g.,what types of projects does the
federal agency really want to fund, how projects should be shaped to be most eligible and
competitive, what types of partnerships would be most effective, what results does the
federal agency hope to see, what's the likelihood of success, what are the local matching
or other resource requirements).
➢ Grant Writing 4ssistance and Support: Providing comprehensive analysis of grant
opportunities, strategic and political advice on grant applications, substantial review and
analysis of non-S2 drafted grant proposals, as well as grant writing on 4-6 important
grants (federal, state and foundation). Specifically, S2 will work with the City at the
beginning of the contract to identify those grants that S2 will take the lead in drafting,
with significant input and support from the City. In addition, S2 will play a significant
role in helping Ithaca compete effectively for resources in the State of New York
Consolidated Funding Application process, which is the primary route for State funding
under the Cuomo Administration. Our work on NY CFA for Ithaca will involve all of the
steps identified in this scope of work (i.e.,building a strategic agenda, identifying the best
funding sources and Ithaca's competitive advantages, grant writing support, stakeholder
support, and advocacy). This CFA effort can involve grant writing by S2 as well,
depending on the number of projects and grants identified in this process.
➢ Stakeholder Support: Working with Ithaca to identify and gather stakeholder support for
funding projects from the right local, regional, state and national stakeholders.
➢ Connecting Ithaca to National Organizations and Opportunities: Our firm will help
Ithaca "build its brand"by identifying opportunities for Ithaca leadership to participate in
CA Item#12.1
national organizations and speak on a national platform about the importance of Ithaca's
progress. For instance, we have helped local officials in other cities secure opportunities
to testify before Congress,participate in White House events, represent before Cabinet
secretaries, deliver keynote addresses at national events such as the National Brownfields
Conference and Smart Growth America events, obtain awards, be featured in
publications, and be part of national pilot demonstration initiatives.
➢ Advocacy: To support Ithaca's funding and other goals, our firm will help the City
connect with appropriate federal officials to advocate for your community priorities.
This will involve at least once annual trips to Washington, DC to meet with your
congressional delegation, White House officials,key federal agency leaders who direct
important funding programs, and other critical stakeholders.
➢ Post-Gran t Support: In addition, SZ will work with the City to help overcome any grant
administration challenges with federal or state agencies after grant award.
14. Finance/Controller's Office
.1 Request Authorization to Cover Red Accounts
RESOLVED, That the City Controller be empowered to make transfers within the 2012 Budget
appropriations, as needed, for the remainder of the 2012 Fiscal Year.
J:\DRedsicker\AGENDAS\City Admin Comm\2012\12-17 CA Agenda.doc 12/17/12
14. Finance/Controller's Office
.2 Request Funds for Equipment Replacement
WHEREAS, The first floor City Hall copier is in need of replacement as it's going on twelve
years old and parts are becoming harder to find, and
WHEREAS, we were hoping to push the copier for one more year,but New York State Energy
Research and Development Authority(NYSERDA) is now offering a rebate program including
copier and scanners, paying a 75% rebate on new equipment, and
WHEREAS, we can now replace the first floor copier for$3,500 through the NYSERDA
program,which is much less than originally estimated, and
WHEREAS, the Clerk's Office is in need of a new scanner to improve scanner capabilities for
document storage, and
WHEREAS, under the NYSERDA Rebate Program, the cost of a new scanner will be $900;
now, therefore be it
RESOLVED, That Common Council hereby transfers an amount not to exceed$4,400 from the
2012 Unrestricted Contingency account A1990 to Account A1315-5225 $3,500 and A1316-5225
$900 for the purpose of purchasing a new copier for City Hall first floor mail room and a new
scanner for the Clerk's Office.
J:\DRedsicker\AGENDAS\City Admin Comm\2012\12-17 CA Agenda.doc 12/17/12