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HomeMy WebLinkAbout07-24-02 Budget & Administration Committee Meeting Agenda BUDGET AND ADMINISTRATION COMMITTEE JULY 24, 2002 7 :00 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Fire Department 1 . Request to Establish Capital Project for Design Development of Nautical Emergency Response Center - Resolution (10 - 15 minutes) B. Police Department 1 . Request Approval of Mutual Aid for SWAT Teams Agreement with Cayuga County - Resolution (5 - 10 minutes) C. Ithaca Drug Treatment Court 1 . Request to Approve 2002 LLEBG Grant and Matching Funds. - Resolution (5 minutes) D. Planning Department 1 . Request Funds for Llenroc & Treman Historic Preservation Area - Resolution (25 minutes) E. Youth Bureau 1. Request to Amend 2002 Youth Bureau Budget - Resolution (5 minutes) 2 . Request to Amend 2002 Youth Bureau Budget - Resolution (5 minutes) 3 . Request to Support Youth Development Outings Program Over- Target Request to the Tompkins County Board of Representatives - Resolution (15 minutes) F. DPW 1 . Request to Expend Funds for Hard Fill Site Project - Discussion/Possible Resolution (15 minutes) BUDGET AND ADMINISTRATION COMMITTEE AGENDA JULY 24, 2002 PAGE 2 G. Attorney 1 . Possible Executive Session to seek advice of counsel (30 minutes) H. Water & Sewer 1 . Staffing Issues - Discussion (20 minutes) I . Controller (5 minutes) 1 . Request Approval of 2002 Civil Service Agreement - Resolution J. Reports (15 minutes) 1 . Mayor' s Report 2 . Other Reports 3 . Council Members' Announcements 4 . Next Month' s Meeting: August 28, 2002 1 Request to Establish Capital Project for Nautical Emergency Response Center WHEREAS, the Ithaca Fire Department has been awarded $25, 000 in New York State legislative member initiative funding, through the office of Senator James Seward, to support design services related to a proposed Nautical Emergency Response Center, which would be located on Cayuga Lake, and WHEREAS, this proposed facility, under study for nearly two years, would enhance local marine safety by providing a joint base of response for local emergency response agencies, including the Ithaca Fire Department, and improving facilities for local water safety training, and WHEREAS, the Ithaca Fire Department is involved in an ongoing search for additional funding from various public and private sources, which would support construction and operation of this facility, once approved, and WHEREAS, we have been advised that establishment of a capital project is the appropriate financial mechanism to accept and disburse present and future funding related to this project; now, therefore, be it RESOLVED, That Common Council hereby authorizes establishment of Capital Project #461 Nautical Emergency Response Center in an amount not to exceed $25, 000, and be it further RESOLVED, That funds necessary for said capital project shall be derived from New York State Aid. v Request Approval of Mutual Aid Assistance Agreement with the County of Cayuga WHEREAS, local governments are authorized to request and provide police assistance to each other pursuant to Section 209-m of the New York General Municipal Law (GML) , and WHEREAS, the temporary exchange of Law Enforcement Officers and equipment for the purpose of mutual assistance is further contemplated by GML, and WHEREAS, GML Section 119-0 authorizes municipal corporations to enter into agreements for the performance of their respective functions, powers and duties on a cooperative basis, and WHEREAS, GML Section 209-m, New York Criminal Procedure Law Sections 140 . 10-1 & 3 , 120 . 60 et seq. , and 690 .25, and other applicable authority authorize Law Enforcement Officers to exercise certain police powers and authorities outside their geographic area of employment when a request for assistance is forthcoming from another law enforcement agency, and WHEREAS, the City of Ithaca and Cayuga County have determined that it is in the best interests of the respective communities and of mutual advantage to enter into an assistance agreement for the provision of inter-agency Law Enforcement Services, and WHEREAS, a Mutual Aid Assistance Agreement has been negotiated and drafted by the Cayuga County Sheriff and the City of Ithaca Acting Chief of Police, as well as by the County Attorney and the City Attorney; now, therefore, be it RESOLVED, That the City enter into such Mutual Aid Assistance Agreement, and be it further RESOLVED, That the Mayor and the Acting Chief of Police are hereby authorized to execute any documents necessary to formalize such Agreement . MUTUAL AID ASSISTANCE AGREEMENT (OUTSIDE SERVICE BY LOCAL LAW ENFORCEMENT) THIS AGREEMENT made , 2002, by and between the Cayuga County Sheriff, hereinafter refer to as Sheriff, as joint employer with the County of Cayuga, hereinafter referred to as the "County of Cayuga," with it's office located at , New York, and the City of Ithaca, a municipal operation with its office located at 108 East Green Street, Ithaca, New York, hereinafter referred to as the "City of Ithaca." The parties are sometimes referred to as a "local government" or collectively as "local governments." WHEREAS, local governments are authorized to request and provide police assistance to each other pursuant to §209-m of the New York General Municipal Law(GML), and WHEREAS, the temporary exchange of Law Enforcement Officers and equipment for the purpose of mutual assistance is further contemplated by GML §209-m, and WHEREAS, GML §119-0 authorizes municipal corporations to enter into agreements for the performance of their respective functions,powers and duties on a cooperative basis, and WHEREAS, GML §209-m, New York Criminal Procedure Law §§140.10-1 & 3, 120.60 et seq., and 690.25, and other applicable authority authorize Law Enforcement Officers to exercise certain police powers and authorities outside their geographic area of employment when a request for assistance is forthcoming from another law enforcement agency, and WHEREAS, the parties have determined that it is in the best interests of the respective communities and of mutual advantage to enter into this agreement for the provision of inter- agency Law enforcement services; NOW THEREFORE, pursuant to the above considerations and the covenants and mutual benefits herein expressed, the parties agree as follows: I. Approval. This Agreement is executed pursuant to approvals of the respective governing Boards of the parties. 2. Purpose. It is recognized that in certain situations the use of law enforcement officers to perform law enforcement duties and the use of law enforcement equipment and supplies outside the territory of the local government where the officers are regularly employed may be desirable and necessary in order to preserve and protect the health, safety and welfare of the public. The additional objectives of this agreement are: a. more efficient utilization of Law enforcement resources and services; b. enhanced degree of cooperation between the Ithaca City Police Department and the Cayuga County Sheriffs Office; C:\TEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc C. enhanced effectiveness of response to requests to handle and resolve Law enforcement intervention situations; d. ensure an adequate number of trained and equipped law enforcement officers to handle and resolve emergency, disaster and violent situations which cannot be met with the resources of one of the parties to this agreement, and e. creation and use of training exercises or programs where skills, knowledge,procedures and expertise are shared with other departments and personnel. 3. Authorization. Intergovernmental law enforcement service and assistance (mutual aid)may be provided among the parties during those time of both: a. Emergency, and b. Routine law enforcement work of a non-emergency nature to fulfill a mutual aid request. Examples of the latter situation would be pre-arranged training exercises and programs as well as temporary assignment of law enforcement officers and/or equipment to another law enforcement agency for training or patrol purposes where the officers and/or equipment may be involved in police intervention situations. 4. Power and Authorization. a. Each party authorizes the Police Chief, the Sheriff or the officer commanding the Law Enforcement Agency in the Chiefs or the Sheriffs absence to render and request mutual aid or assistance to and from the other party to the extent of available personnel, supplies and equipment not required for adequate protection of the local government rendering aid. The judgment of the Police Chief, the Sheriff, or officer commanding in the Chiefs or Sheriffs absence of each municipality rendering aid as to the amount of personnel, supplies and equipment available shall be final. b. This agreement is strictly voluntary in nature. It does not place either the Ithaca City Police Department or the Cayuga County Sheriffs Office under any obligation to respond to a request for mutual aid or assistance of the other party that it is unable or unwilling to honor. Such Law enforcement aid may be provided on an actual or standby basis. C. The commanding Law Enforcement Officer of the assisting local government shall report to and receive instructions from the commanding law enforcement officer of the municipality receiving mutual aid. d. Law Enforcement Officers who shall be commanded by their superior will have authority to perform Law Enforcement duties outside of the territorial limits of the local government which regularly employs the officer and shall be under the direction and authority of one person designated by the Police Chief or the Sheriff, or an officer commanding the Ithaca City Police Department or the Sheriffs Office in the Chiefs or the Sheriffs absence. C:\TEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc e. That person shall, in turn, be under the direction and authority of the local commanding Law Enforcement Officer of the municipality to which they are called to perform Law Enforcement or peace duties, i.e. the municipality receiving mutual aid. Law Enforcement Officers assisting another local government outside the geographical area of employment shall have all powers and authority of Law Enforcement and peace Officers in such other jurisdiction as provided by law including the power of arrest. f. Further, each party authorizes The Police Chief or Sheriff and such Chiefs or Sheriffs designee's to pre-arrange training exercises and programs as well as temporary assignment of officers and/or equipment to another law enforcement agency for training purposes. 5. Compensation,Expenses and Liability a. All individuals shall retain all of their pension, disability, contractual and compensation rights while performing duties in accordance with this agreement. All salaries, legal and contractual benefits, and other personnel costs together with equipment and supply costs will be the responsibility of the respective local government employing the officer. b. Each local government shall waive any and all claims against all other local government parties to this agreement, which may arise out of a local government's activities outside of their respective jurisdictions while rendering aid under this agreement. C. The local government receiving aid pursuant to this agreement shall assume the liability for all damages arising out of any act performed in rendering such aid and shall reimburse the assisting local government for damages or loss of equipment and/or supplies. Specifically exempt from this agreement is the payment of wages, benefits (including Worker's Compensation and GML §207-c benefits) salaries, and other sundry operational and supply expenses. Each law enforcement agency will be responsible for its respective salaries, wages, benefits (including Worker's Compensation and GML §207-c benefits), and sundry operational expenses unless agreed to separately by the Police Chief and Sheriff. d. All immunities from liability enjoyed by the local government within its boundaries shall extend to its participation in rendering aid under this agreement outside of its boundaries unless otherwise provided by law. All the immunities from liability and exemptions from laws, ordinances and regulations which Law Enforcement Officers who are employed by local governments which are parties to this agreement have in their own jurisdictions shall be effective in the jurisdiction in which they are giving aid unless otherwise provided by law or this agreement. e. In the event any claim arising out of any mutual aid activity covered by this agreement is brought against a rendering municipality by a third party (not a party to this agreement) the requesting municipality shall indemnify and hold the rendering municipality harmless. C:\TEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc 6. Rules and Regulations. The Police Chief and the Sheriff of the local governments shall establish uniform rules and regulations for requesting and rendering mutual aid as necessary and appropriate to implement this agreement. Vehicles, firearms, equipment and apparatus furnished in or for mutual aid shall be operated by personnel trained in the proper use of same. It is understood that under no circumstance will privately owned vehicles or equipment be utilized in providing mutual aid unless commandeered or authorized by the commanding officer of the local government receiving aid, or unless the particular privately owned vehicle or equipment is described in detail and, as the case may be, is approved in writing by the Police Chief or Sheriff and submitted to the other. 7. Cooperation. In the event a mutual aid or assistance situation results in an officer- involved shooting, accidental injury or other event or results requiring investigation or review, both parties will cooperate and consult with each other in the conduct of such investigation or review. Each local government and each law enforcement agency will make available to the other any information or resources necessary to conduct such investigation or review. 8. The Police Chief and the Sheriff will fully communicate, consult and cooperate with each other to insure that a thorough, efficient and effective investigation or review is conducted and that unnecessary duplication is avoided. The results of such investigation shall be shared with each local government. 9. Effective Date and Termination. a. This agreement shall be effective when signed by each local government. b. This agreement may be terminated at any time by passage of a resolution terminating same by the governing board of a party. A copy of the resolution shall be promptly filed with the Clerk of each local government following its passage. 10. Miscellaneous. a. This agreement constitutes the entire agreement between the parties and cannot be modified or amended except by written agreement of the parties. b. Any media release or press conference regarding a mutual aid event will be coordinated in advance between the Police Chief and the Sheriff. C. This agreement shall not be construed or deemed to be an agreement for the benefit for any third party or parties. No third party or parties shall have any right of action under this agreement for any cause whatsoever. d. The laws of the State of New York shall govern this agreement. e. This agreement may be executed in any number of counterparts, each of which shall be deemed an original. C:\TEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc f. For the purposes of this agreement, when involved in routine Law Enforcement work of a non-emergency nature, temporary assignments and training exercises, the Law Enforcement Agency from which the equipment is assigned, or which is providing the training, or which is sponsoring the training exercise shall be deemed the assisting local government. IN WITNESS WHEREOF, the parties hereto have placed their hands and seals. By: Sheriff of Cayuga County By: Chairman, Cayuga County Legislature By: Lauren Signer, Acting Chief of Police City of Ithaca Police Department By: Alan Cohen,Mayor C:\TEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc /J Request to Approve 2002 LLEBG Grant and Matching Funds WHEREAS, the City received notice that its 2002 application under the Bureau of Justice Assistance Local Law Enforcement Block Grant has been approved and the City will be awarded $11, 342 in 2002 funds to continue the Ithaca Drug Treatment Court, and WHEREAS, the City is required under the grant to approve City matching funds in the amount of $1, 260; now, therefore, be it RESOLVED, That Common Council hereby approves the $11, 342 in grant funds from the bureau of Justice Assistance Local Law Enforcement Block Grant, and be it further RESOLVED, That Common Council hereby authorizes a City matching allocation in an amount not to exceed $1, 260 to be derived from account A1990 Unrestricted Contingency for the purposes of funding the City' s Drug Treatment Court, and be it further RESOLVED, That Common Council hereby directs the Controller to make all necessary budget adjustments for said grant . V� Request to Amend 2002 Youth Development Budget WHEREAS, the Ithaca Youth Bureau has been notified that they will be receiving an anonymous donation in the amount of $2, 596 to support the One-to-One Big Brothers Big Sisters Program, and WHEREAS, the additional revenue will assist in developing the Student Opportunities for Academic Recognition (SOAR) Program in conjunction with the "Village at Ithaca" ; now, therefore, be it RESOLVED, That Common Council hereby amends the 2002 Authorized Youth Development Budget as follows for the purposes of accepting said anonymous donation: Increase Revenue Account : A7310-2070-1206 One-to-One $2, 596 . 00 Increase Appropriation Accounts : A7310-5120-1206 Part Time Seasonal 2, 360 . 00 A7310-9030-1206 FICA/Medicare 181 . 00 A7310-9040-1206 Workers' Compensation 55. 00 Request to Amend 2002 Youth Development Budget WHEREAS, the Ithaca Youth Bureau has been notified that they will be receiving a $1, 485 Robert Smith Award from Tompkins Trust Company for the One-to-One Big Brothers Big Sisters Program, and WHEREAS, the Robert Smith Award will be used to support and expand the work that the Youth Bureau has been doing in partnership with the Newfield Central School with the Newfield Big Brother Big Sister Program; now, therefore, be it RESOLVED, That Common Council hereby amends the 2002 Authorized Youth Development Budget as follows for the purposes of accepting said award: Increase Revenue Account A7310-2070-1206 Contribution for Youth $1, 485 . 00 Increase Appropriation Accounts : A7310-5120-1206 Part-time Seasonal 1, 350 . 00 A7310-9030-1206 FICA/Medicare 103 . 00 A7310-9040-1206 Workers' Compensation 32 . 00 /^ Finance/Controller - Request to Approve Civil Service Agreement Y for the year 2002 RESOLVED, That the Mayor and City Clerk be authorized and directed to execute an agreement between the City of Ithaca and the Ithaca City School District for performance of services by the City in connection with Civil Service matters for the period July 1, 2002 to June 30, 2003 , in the amount of $39,421 . 00, payable to the City of Ithaca on or before November 1, 2002 . Request Approval of Mutual Aid Assistance Agreement with the County of Cayuga WHEREAS, local governments are authorized to request and provide police assistance to each other pursuant to Section 209-m of the New York General Municipal Law (GML) , and WHEREAS, the temporary exchange of Law Enforcement Officers and equipment for the purpose of mutual assistance is further contemplated by GML, and WHEREAS, GML Section 119-0 authorizes municipal corporations to enter into agreements for the performance of their respective functions, powers and duties on a cooperative basis, and WHEREAS, GML Section 209-m, New York Criminal Procedure Law Sections 140 . 10-1 & 3, 120 . 60 et seq. , and 690 .25, and other applicable authority authorize Law Enforcement Officers to exercise certain police powers and authorities outside their geographic area of employment when a request for assistance is forthcoming from another law enforcement agency, and WHEREAS, the City of Ithaca and Cayuga County have determined that it is in the best interests of the respective communities and of mutual advantage to enter into an assistance agreement for the provision of inter-agency Law Enforcement Services, and WHEREAS, a Mutual Aid Assistance Agreement has been negotiated and drafted by the Cayuga County Sheriff and the City of Ithaca Acting Chief of Police, as well as by the County Attorney and the City Attorney; now, therefore, be it RESOLVED, That the City enter into such Mutual Aid Assistance Agreement, and be it further RESOLVED, That the Mayor and the Acting Chief of Police are hereby authorized to execute any documents necessary to formalize such Agreement . MUTUAL AID ASSISTANCE AGREEMENT (OUTSIDE SERVICE BY LOCAL LAW ENFORCEMENT) THIS AGREEMENT made , 2002, by and between the Cayuga County Sheriff, hereinafter refer to as Sheriff, as joint employer with the County of Cayuga, hereinafter referred to as the "County of Cayuga," with it's office located at New York, and the City of Ithaca, a municipal operation with its office located at 108 East Green Street, Ithaca, New York, hereinafter referred to as the "City of Ithaca." The parties are sometimes referred to as a "local government" or collectively as "local governments." WHEREAS, local governments are authorized to request and provide police assistance to each other pursuant to §209-m of the New York General Municipal Law(GML), and WHEREAS, the temporary exchange of Law Enforcement Officers and equipment for the purpose of mutual assistance is further contemplated by GML §209-m, and WHEREAS, GML §119-0 authorizes municipal corporations to enter into agreements for the performance of their respective functions,powers and duties on a cooperative basis, and WHEREAS, GML §209-m, New York Criminal Procedure Law §§140.10-1 & 3, 120.60 et seq., and 690.25, and other applicable authority authorize Law Enforcement Officers to exercise certain police powers and authorities outside their geographic area of employment when a request for assistance is forthcoming from another law enforcement agency, and WHEREAS, the parties have determined that it is in the best interests of the respective communities and of mutual advantage to enter into this agreement for the provision of inter- agency Law enforcement services; NOW THEREFORE, pursuant to the above considerations and the covenants and mutual benefits herein expressed, the parties agree as follows: 1. Approval. This Agreement is executed pursuant to approvals of the respective governing Boards of the parties. 2. Purpose. It is recognized that in certain situations the use of law enforcement officers to perform law enforcement duties and the use of law enforcement equipment and supplies outside the territory of the local government where the officers are regularly employed may be desirable and necessary in order to preserve and protect the health, safety and welfare of the public. The additional objectives of this agreement are: a. more efficient utilization of Law enforcement resources and services; b. enhanced degree of cooperation between the Ithaca City Police Department and the Cayuga County Sheriffs Office; C:\TEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc C. enhanced effectiveness of response to requests to handle and resolve Law enforcement intervention situations; d. ensure an adequate number of trained and equipped law enforcement officers to handle and resolve emergency, disaster and violent situations which cannot be met with the resources of one of the parties to this agreement, and e. creation and use of training exercises or programs where skills, knowledge,procedures and expertise are shared with other departments and personnel. 3. Authorization. Intergovernmental law enforcement service and assistance (mutual aid)may be provided among the parties during those time of both: a. Emergency, and b. Routine law enforcement work of a non-emergency nature to fulfill a mutual aid request. Examples of the latter situation would be pre-arranged training exercises and programs as well as temporary assignment of law enforcement officers and/or equipment to another law enforcement agency for training or patrol purposes where the officers and/or equipment may be involved in police intervention situations. 4. Power and Authorization. a. Each party authorizes the Police Chief, the Sheriff or the officer commanding the Law Enforcement Agency in the Chiefs or the Sheriffs absence to render and request mutual aid or assistance to and from the other party to the extent of available personnel, supplies and equipment not required for adequate protection of the local government rendering aid. The judgment of the Police Chief, the Sheriff, or officer commanding in the Chiefs or Sheriffs absence of each municipality rendering aid as to the amount of personnel, supplies and equipment available shall be final. b. This agreement is strictly voluntary in nature. It does not place either the Ithaca City Police Department or the Cayuga County Sheriffs Office under any obligation to respond to a request for mutual aid or assistance of the other party that it is unable or unwilling to honor. Such Law enforcement aid may be provided on an actual or standby basis. C. The commanding Law Enforcement Officer of the assisting local government shall report to and receive instructions from the commanding law enforcement officer of the municipality receiving mutual aid. d. Law Enforcement Officers who shall be commanded by their superior will have authority to perform Law Enforcement duties outside of the territorial limits of the local government which regularly employs the officer and shall be under the direction and authority of one person designated by the Police Chief or the Sheriff, or an officer commanding the Ithaca City Police Department or the Sheriffs Office in the Chiefs or the Sheriffs absence. C:\TEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc e. That person shall, in turn, be under the direction and authority of the local commanding Law Enforcement Officer of the municipality to which they are called to perform Law Enforcement or peace duties, i.e. the municipality receiving mutual aid. Law Enforcement Officers assisting another local government outside the geographical area of employment shall have all powers and authority of Law Enforcement and peace Officers in such other jurisdiction as provided by law including the power of arrest. f. Further, each party authorizes The Police Chief or Sheriff and such Chiefs or Sheriffs designee's to pre-arrange training exercises and programs as well as temporary assignment of officers and/or equipment to another law enforcement agency for training purposes. 5. Compensation, Expenses and Liability a. All individuals shall retain all of their pension, disability, contractual and compensation rights while performing duties in accordance with this agreement. All salaries, legal and contractual benefits, and other personnel costs together with equipment and supply costs will be the responsibility of the respective local government employing the officer. b. Each local government shall waive any and all claims against all other local government parties to this agreement, which may arise out of a local government's activities outside of their respective jurisdictions while rendering aid under this agreement. C. The local government receiving aid pursuant to this agreement shall assume the liability for all damages arising out of any act performed in rendering such aid and shall reimburse the assisting local government for damages or loss of equipment and/or supplies. Specifically exempt from this agreement is the payment of wages, benefits (including Worker's Compensation and GML §207-c benefits) salaries, and other sundry operational and supply expenses. Each law enforcement agency will be responsible for its respective salaries, wages, benefits (including Worker's Compensation and GML §207-c benefits), and sundry operational expenses unless agreed to separately by the Police Chief and Sheriff. d. All immunities from liability enjoyed by the local government within its boundaries shall extend to its participation in rendering aid under this agreement outside of its boundaries unless otherwise provided by law. All the immunities from liability and exemptions from laws, ordinances and regulations which Law Enforcement Officers who are employed by local governments which are parties to this agreement have in their own jurisdictions shall be effective in the jurisdiction in which they are giving aid unless otherwise provided by law or this agreement. e. In the event any claim arising out of any mutual aid activity covered by this agreement is brought against a rendering municipality by a third party (not a party to this agreement) the requesting municipality shall indemnify and hold the rendering municipality harmless. C:\TEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc 6. Rules and Regulations. The Police Chief and the Sheriff of the local governments shall establish uniform rules and regulations for requesting and rendering mutual aid as necessary and appropriate to implement this agreement. Vehicles, firearms, equipment and apparatus furnished in or for mutual aid shall be operated by personnel trained in the proper use of same. It is understood that under no circumstance will privately owned vehicles or equipment be utilized in providing mutual aid unless commandeered or authorized by the commanding officer of the local government receiving aid, or unless the particular privately owned vehicle or equipment is described in detail and, as the case may be, is approved in writing by the Police Chief or Sheriff and submitted to the other. 7. Cooperation. In the event a mutual aid or assistance situation results in an officer- involved shooting, accidental injury or other event or results requiring investigation or review, both parties will cooperate and consult with each other in the conduct of such investigation or review. Each local government and each law enforcement agency will make available to the other any information or resources necessary to conduct such investigation or review. 8. The Police Chief and the Sheriff will fully communicate, consult and cooperate with each other to insure that a thorough, efficient and effective investigation or review is conducted and that unnecessary duplication is avoided. The results of such investigation shall be shared with each local government. 9. Effective Date and Termination. a. This agreement shall be effective when signed by each local government. b. This agreement may be terminated at any time by passage of a resolution terminating same by the governing board of a party. A copy of the resolution shall be promptly filed with the Clerk of each local government following its passage. 10. Miscellaneous. a. This agreement constitutes the entire agreement between the parties and cannot be modified or amended except by written agreement of the parties. b. Any media release or press conference regarding a mutual aid event will be coordinated in advance between the Police Chief and the Sheriff. C. This agreement shall not be construed or deemed to be an agreement for the benefit for any third party or parties. No third party or parties shall have any right of action under this agreement for any cause whatsoever. d. The laws of the State of New York shall govern this agreement. e. This agreement may be executed in any number of counterparts, each of which shall be deemed an original. C:\TEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc f. For the purposes of this agreement, when involved in routine Law Enforcement work of a non-emergency nature, temporary assignments and training exercises,the Law Enforcement Agency from which the equipment is assigned, or which is providing the training, or which is sponsoring the training exercise shall be deemed the assisting local government. IN WITNESS WHEREOF, the parties hereto have placed their hands and seals. By: Sheriff of Cayuga County By: Chairman, Cayuga County Legislature By: Lauren Signer, Acting Chief of Police City of Ithaca Police Department By: Alan Cohen, Mayor CATEMP\MXLibDir\Cayuga County mutual aid assistance agr.doc Request to Establish Capital Project for Nautical Emergency Response Center WHEREAS, the Ithaca Fire Department has been awarded $25, 000 in New York State legislative member initiative funding, through the office of Senator James Seward, to support design services related to a proposed Nautical Emergency Response Center, which would be located on Cayuga Lake, and WHEREAS, this proposed facility, under study for nearly two years, would enhance local marine safety by providing a joint base of response for local emergency response agencies, including the Ithaca Fire Department, and improving facilities for local water safety training, and WHEREAS, the Ithaca Fire Department is involved in an ongoing search for additional funding from various public and private sources, which would support construction and operation of this facility, once approved, and WHEREAS, we have been advised that establishment of a capital project is the appropriate financial mechanism to accept and disburse present and future funding related to this project; now, therefore, be it RESOLVED, That Common Council hereby authorizes establishment of Capital Project #461 Nautical Emergency Response Center in an amount not to exceed $25, 000, and be it further RESOLVED, That funds necessary for said capital project shall be derived from New York State Aid. CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 OFFICE OF THE FIRE CHIEF Po Telephone: 607/272-1234 Fax: 607/272-2793 I� �► 90r (, J� ley MEMORANDUM TO: Steve Thayer f FROM: Marcia E. Lynch Director of Development DATE: July 18, 2002 SUBJECT: Request to establish capital project: Nautical Emergency Response Center As indicated in the earlier e-mail communication from Chief Wilbur, we are requesting that the City establish a capital project as a repository of grant funding to support development of a new Nautical Emergency Response Center, a marine safety and training facility which would be located on Cayuga Lake. We appreciate your taking this request to the Budget and Administration Committee at its meeting July 24. Further information for the committee and a proposed resolution is attached. We will be at the meeting to answer any questions the you or the committee have. "An Equal Opportunity Employer with a commitment to workforce diversification." >�� Request to Approve 2002 LLEBG Grant and Matching Funds WHEREAS, the City received notice that its 2002 application under the Bureau of Justice Assistance Local Law Enforcement Block Grant has been approved and the City will be awarded $11, 342 in 2002 funds to continue the Ithaca Drug Treatment Court, and WHEREAS, the City is required under the grant to approve City matching funds in the amount of $1, 260; now, therefore, be it RESOLVED, That Common Council hereby approves the $11, 342 in grant funds from the bureau of Justice Assistance Local Law Enforcement Block Grant, and be it further RESOLVED, That Common Council hereby authorizes a City matching allocation in an amount not to exceed $1, 260 to be derived from account A1990 Unrestricted Contingency for the purposes of funding the City' s Drug Treatment Court, and be it further RESOLVED, That Common Council hereby directs the Controller to make all necessary budget adjustments for said grant . t• of Now �, TOMPKINS COUNTY COURT Ff~ � P.O. BOX 70k` � ITHACA,NEW YORK 14850-0070 (607)277-4957 i O ourt y •�'� ITHACA CITY ATTORNEY John C. Rowley Stephen P. Heller,Law Clerk Tompkins County Judge Dianne Valesente, Secretary July 9, 2002 Mayor Alan Cohen City of Ithaca 108 East Green Street Ithaca,New York 14850-5614 Re: Local Law Enforcement Block Grant for Fiscal Year 2002 Dear Alan: I have submitted the LLEBG application for fiscal year 2002 and has been accepted. The grant amount is smaller than in recent years. The amount supplied by the Justice Department will be $11,342.00. The City is required to provide a $1,260.00 cash match. These funds must be used to support the Ithaca City Drug Court Program. It is necessary for Common Council to review and approve this grant and the cash match. At the time that happens, it may be appropriate to have Judge Olds provide you with an update with regard to the program. I will not plan on attending. If you have any questions, please feel free to contact me. Sincerely, Jo . Rowley JCR:dcv Copies to: Norma Schwab, Esq., Corporation Counsel, City of Ithaca Marjorie Olds, Ithaca City Judge Print Application Page 1 of 1 Application was submitted on July 07, 2002 09:51:35 PM EDT. LLEBG FY 2002 Application Date Certified: 07-JUL-02 Date Submitted: 07-JUL-02 Jurisdiction Information Jurtsdisctlon: County: State: CDFA Number: Ithaca City TOMPKINS NEW YORK 16.592 Budget Information Eligible Award Amount: Final Award Amount: Match Amount: Matching Funds Description: State and Local Government Units $12,602 $11,342 $1,260 CEO Information Title: Name Prefix: Last Name: First Name: Mayor Mr. Cohen Alan Address: Telephone: Fax: Email: 108 East Green Street (607)274-6501 (607)274-6526 mayor @ci.ithaca.ny.us Ithaca,NY 14850-5614 Program Contact Information Title: Name Prefix: Last Name: First Name: County Judge Mr. Rowley John Address: Telephone: Fax: Email: PO Box 70 607-2774957 jrowley@courts.state.ny.us Ithaca,NY 14851-0070 Application Details Date Agreed to Trust Fund Requirement: Applicant Is PSOHB Compliant: 07-JUL-02 No Date Agreed to SPOC Requirement: Date Agreed to SAA Review Requirement: 07-JUL-02 07-JUL-02 Date Agreed to Certifications: Date Agreed to Assurances: 07-JUL-02 07-JUL-02 h4s://grants.oj p-usdoj-gov:8004/gins_user/plsgl/llebg_main-app_read_only?p_bgid=4&p_a4... 7/7/2002 •�. CITY OF ITHACA V~ 108 East Green Street— 3`d Floor Ithaca, New York 14850-5690 man DEPARTMENT OF PLANNING AND DEVELOPMENT q� 0` H.MATTHYS VAN CORT, DIRECTOR OF PLANNING AND DEVELOPMENT DOUGLAS B. McDONALD, DIRECTOR OF ECONOMIC DEVELOPMENT JOANN CORNISH, DEPUTY DIRECTOR OF PLANNING & DEVELOPMENT Telephone: Planning & Development - 607-274-6550 Community Development/IURA - 607-274-6559 Email: planning @cityofithaca.org Email: iura @cityofithaca.org Fax: 607-274-6558 Fax: 607-274-6558 TO: Members of the Budget and Administration Committee FROM: Leslie Chatterton, Historic Preservation&Neighborhood Planner kikL RE: Proposed Llenroc and Treman Historic Study Area DATE: July 17, 2002 At the July 9, 2002 meeting of the Ithaca Landmarks Preservation Commission, the newly formed University Hill Neighborhood Association proposed that the Commission consider local designation of what they have termed, the University Hill Historic District. The three part proposal includes Cascadilla Park Road, the City Cemetery and the Llenroc and Treman historic area, shown on the attached map. After some discussion the Commission felt that due to staffing and funding constraints, the most reasonable approach would be to proceed the area potentially most affected by the proposed West Campus Residential Initiative -- the Llenroc and Treman historic area. The Draft Environmental Impact Statement for the West Campus Residential Initiative includes an assessment of historic resources in and near the project area. Conducted by the Rochester architecture/preservation firm of Bero Associates, the study shows that all buildings included in the proposed Llenroc and Treman historic area, with the exception of the 1950s Von Cramm Cooperative, were considered to be architecturally and or historically significant. (Although the Von Cramm Cooperative itself is not significant, it is on the footprint of an earlier Treman residence, and more importantly, is within the designed landscape setting of the Treman ensemble. The house itself would be considered a "non-contributing" structure.) The Bero study included all properties shown on the attached map, that are east of University Avenue with the exception of the Baldwin Memorial which is likely to be of historic significance. Properties on the west side of University Avenue were also not included in the Bero survey, but based on preliminary assessment they too are likely to be of both historic and architectural significance. While the preliminary indication is that by definition of the Ithaca Landmarks Preservation Ordinance the properties are eligible for designation as an historic district, considerable survey work- research and documentation- will be required to proceed with designation. To undertake the survey in a timely manner, it will be necessary to engage a consultant who would work under direction of Commission staff. The cost of the survey is likely to be around $15,000 plus reimbursable expenses and contingencies. A more detailed project scope and cost breakdown will be presented at the July 24th meeting. `An Equal Opportunity Employer with a commitment to workforce diversification." C� Planning Department—Request Funds for and Approval of Proposal for Historic Resource Survey of the Llenroc and Treman Study Area. WHEREAS, the Ithaca Landmarks Preservation Commission is authorized by the Common Council to designate landmarks and historic districts of historic, architectural and cultural significance, and, WHEREAS, as set forth in the Municipal Code, the Commission may consider requests from any person, group or association, and WHEREAS, at the July, 9, 2002 meeting of the Commission a proposal for designation of the University Hill Historic District including a portion named the Llenroc and Treman historic area was presented by the University Hill neighborhood for consideration, and WHEREAS, upon preliminary consideration the Commission has determined that the proposal will likely meet criteria for local designation, and WHEREAS, an historic resource survey of the study area is needed to support the proposed designation, and WHEREAS, the cost of preparing a survey is estimated to be $15,000 plus reimbursable expenses and contingencies; now, therefore,be it RESOLVED, that Common Council authorize the Director of Planning and Development to enter into a contract for preparation of an historic resource survey in an amount not to exceed sixteen thousand dollars ($16,000) and be it further RESOLVED, That $16,000 be transferred from A1990 Unrestricted Contingency to account A8020-5435 Planning Department Contractual Services for said purpose. JULY 9j, 2002 DRAFT The proposed TAVERfITY HILL 141/70R/C. 01/70CT" would have three components: (1 ) "Cascadilla Park Road Historic Area." (2) "City Cemetery Historic Area." (3) "Llenroc and Treman Historic Area." Following are descriptions of the buildings and landscape designs that would together comprise the "LLEAROC Am TREmAly HyToRlc AREA." 1 . LLEAROC. (now Delta Phi Fraternity, 100 Cornell Avenue) DATE OF CONSTRUCTION: c. 1867. ARCHITECTS: Nichols and Brown; Thomas Fuller. DESCRIPTION AND SIGNIFICANCE: See Pages 30-32 of "Appendix B: Cornell University West Campus Historic Resources Report" prepared by Bero Architecture P.C., and con- tained in the West Campus Residential Initiative Draft Environmental Impact Statement. (This appendix is hereafter referred to as the "Bero Report.") 2. PSALPWIA MEMORIAL. (overlook and stairs between Cornell and University Avenues) DATE OF CONSTRUCTION: 1925. ARCHITECT. Bryant Fleming. - 2 — BACKGROUND INFORMATION: This English Collegiate Gothic memorial to a Cornell alum- nus who died in World War I combines a lookout providing impressive views of down- town Ithaca, West Hill and Cayuga Lake with stairs that link Cornell Avenue above with University Avenue below. Landscape architect Bryant Fleming designed the memorial as though it were a natural outgrowth of the rugged, rocky landscape that rises steeply here above University Avenue. Built of local Llenroc stone with limestone capping and stairs, the Baldwin Memorial is articulated with square and octagonal piers, buttresses, benches, stone waterspouts and gothic lettering carved into limestone panels. An inscription at the overlook level reads: This Stairway is erected in memory of Morgan Smiley Baldwin Cornell 1915 Who lies where he fell at Boni-France September 29th 1918 Another inscription at the base of the stairs along University Avenue reads: Llenroc Built for his home by — Ezra Cornell 1869 TRUE AND FIRM A buttress adjoining a stone pier along University Avenue is ornamented with what is presumably the Delta Phi symbol underneath a gothic trefoil hood. Finally, a small stone block reads "Bryant Fleming/Architect /A A Ward - Builder/ 1925." At the time the Baldwin Memorial was built, it stood on Llenroc (Delta Phi) land; how- ever, at some point, reportedly during the 1960s, this land was transfered to Cornell. The Baldwin Memorial retains a high level of integrity and displays the same outstanding masonry craftsmanship seen in the Baker and War Memorial Residential Hall Complex on Cornell's West Campus. A few stone steps and walls need repairs. Two original light- ing fixtures are apparently missing; one stood atop an octagonal pier on the north side of the overlook, and another upon a square pier at the memorial's Cornell Avenue entrance. However, new gothic-styled lamp posts were recently installed in other locations, and these are in stylistic harmony with the memorial. Some views are now obscured by over- grown foliage which could be easily trimmed back. The Baldwin Memorial stairs provide a vital pedestrian link, especially for those walking between Cornell and residences on or below University Avenue, and they remain in con- — 3 — stant use throughout each day. 3. LLE/YROC CARRIAGE H01-I 'E. (now Cayuga Lodge, 650Itewart Avenue) DATE OF CONSTRUCTION: c. 1885. ARCHITECT: Unknown. DESCRIPTION AND SIGNIFICANCE: See Page 56 of "Bern Report." 4. ALLA/`I H. TREMA/`I MOVE. (115 Llenroc Court) DATE OF CONSTRUCTION: 1927. ARCHITECT. Unknown. DESCRIPTION AND SIGNIFICANCE: See Page 44 of "Bern Report." ADDITIONAL INFORMATION: The "Bern Report" fails to mention the impressive terraced landscape, based on Italian Renaissance garden concepts, which originally set off the Allan H. Treman House. An historic aerial photo reveals that a row of very tall, thin verti- cal trees (presumably Lombardy Poplars) stood as a formal backdrop for the house at the east edge of the grounds. Plantings along the north and south edges of the grounds pro- vided further definition for an open series of terraces that sloped all the way down to University Avenue. While the building's north facade (facing the older three Treman houses) was the princi- pal facade with front door, the house also featured a symmetrical west facade that was itself centered within the carefully articulated terraced landscape design. S. TREMA/Y EJ7ATE LA/YD,./'CAPIAG. DATE OF CONSTRUCTION: C. 1901-1902. LANDSCAPE ARCHITECT. Warren H. Manning. DESCRIPTION AND SIGNIFICANCE: See Page 9 and Pages 59-63 of "Bern Report." ADDITIONAL INFORMATION: Further indications of the original concept for the Treman Estate landscaping is provided by a November 2, 1901 newspaper clipping (from the Ithaca Daily News?) contained in Treman family scrapbooks preserved in Cornell's Division of Rare and Manuscript Collections. Here are the relevant portions of that arti- cle: Symmetry of Grounds. The plan of symmetry is carefully worked out. The landscape gardener is Manning, of Boston. He and Architect W H. Miller have planned the - 4 — building and the grounds together, so that the most beautiful and grace- ful results might be obtained. The Van Cleef house is to face due west, while the Treman houses, on either side, are set so as to take in the view up the valley and down the lake. The Van Cleef house will be, in itself, a symmetrical house, and the drives about it and the other houses on the east side, will be carefully laid out. Formal Gardens. Formal gardens will appear on the east side of the houses, each bearing a like relation to each of the others. The terraces on the west side of the houses are now being graded, and the plan is not very evident at present. They will, however, be formed symmetrically about the houses, in the form of an "Omega," the two sides parallel with the sides of the Treman houses, and the middle, bowing out to the west in front of the Van Cleef house. Below this terrace will be a beautiful rolling lawn sloping to the west, and so arranged as to catch the lights and shadows of the afternoon sun in a very beautiful manner. In direct contrast to the front or east lawn, this lawn will not contain any formal gardens, but will be left to nature as the best gardener. Particularly intriguing in the above account is the use of the term "Omega" to describe the shape of the planned terrace edge west of the houses, to be clearly defined by a prominent stone wall. Is the triangular site plan of the three houses the `Alpha" corre- sponding to the stone wall's "Omega"? The Robert and Charles Treman houses, at their forty-five degree angles, would be the legs of the "Alpha," and the Mynderse Van Cleef house would provide the central horizontal stroke. Personal note from John Schroeder: I am convinced that the newspaper reporter heard the term "Omega" from either William Henry Miller, Warren H. Manning, or one of the Tremans, instead of making it up himself. This provides evidence of a conscious design concept by Miller, Manning or both together to unite the "Alpha" implied by the siting of the three houses to the "Omega" implied by the landscape terrace upon which the resi- dences were built. The "Alpha" and "Omega" relationship would implicitly link architec- ture (in this case furnishing the first of the two Greek letters) to landscape architecture (in this case providing the second Greek letter). And the newspaper reporter indeed emphasizes how closely architect Miller and landscape architect Manning worked togeth- er. "Alpha and Omega," furthermore, symbolize the infinite, and each of the three hous- es, as the reporter carefully records, provided a different, outstanding distant view — - 5 — metaphorically, an infinite view — of the Inlet Valley, of West Hill and of Cayuga Lake, respectively. So a conscious design allusion to infinity would be perfectly apt! Since it is not mentioned in the above newspaper account, the Japanese garden and water pools south of the Robert H. Treman House may have been a later addition to the grounds. 6. ROPSE.RT H. TREMA/Y HOU„/'E. (now Kahin Center, 640_1,'tewart Avenue) DATE OF CONSTRUCTION: 1901. ARCHITECT: William Henry Miller. DESCRIPTION AND SIGNIFICANCE: See Pages 59 and 60 of "Bern Report." 7. E.LIZAm-Tm TREMA/`I (OR M>074PERVE) VA/4 CLEU HOU„/'E. (now 6601tewart Avenue Cooperative) DATE OF CONSTRUCTION: 1902. ARCHITECT: William Henry Miller. DESCRIPTION AND SIGNIFICANCE: See Pages 61 and 62 of "Bero Report." S. VO/Y CRAMM COOPERATIVE. (623 University Avenue) DATE OF CONSTRUCTION: 1957. ARCHITECT. Unknown. DESCRIPTION AND SIGNIFICANCE: See Page 67 of "Bero Report." ADDITIONAL INFORMATION: The historic significance of this building lies not in the build- ing per se, but rather in its siting, which plays a crucial role in maintaining the symmetry of the original Robert H. Treman, Elizabeth Treman Van Cleef and Charles Treman resi- dential group. The Italian Renaissance Van Cleef house centered the original architectural composition, with the Tudor Revival Robert and Charles Treman houses serving as balanced wings at forty-five degree angles, embracing and enclosing a private lawn area below to the west. Von Craam is sited on the same angle as the original Charles Treman House, and there- fore serves the same role as the original house in balancing the Robert H. Treman House and maintaining the symmetry of the whole composition — a symmetry which is emphatically emphasized by landscape architect Warren H. Manning's unifying stone retaining wall. — 6 — 9. E.LIJAH PS. COR/YELL HOUf E. (212 University Avenue) DATE OF CONSTRUCTION: 1875. ARCHITECT. Unknown (perhaps designed by Elijah himself?). BACKGROUND INFORMATION: Elijah B. Cornell, Erza Cornell's brother, bought this prop- erty in 1874, and began construction on his house a year later. ("Mr. E. B. Cornell is about commencing a fine residence on University Street, below the cemetery...," reads an article in the May 25, 1875 Ithaca Daily Journal.) It may have been the first house constructed on University Avenue. This Italianate two-story wooden clapboard residence features an open porch wrapped around its southeast comer, behind which rises a three-story tower. At the top of its sec- ond level, this tower features an ornamental frieze, above which appears an emphatically projecting cornice. The tower's third story, above the cornice, consists of a Second Empire mansard roof pierced by sharply peaked dormer windows. The house's windows are tall and narrow —especially two ground-level paired windows at the north side of the front facade, which extend from ground level up to a projecting concave canopy. The concave curve and and pendent ornamental "fringe" of this canopy is an architectural evocation of cloth canopies. ( Similar concave roof expressions are found in 19th centu- ry house pattern books authored by landscape architect Andrew Jackson Downing and illustrated by architect Alexander Jackson Davis.) Elijah B. Cornell was a stonemason and the construction foreman for Llenroc and Cornell University's earliest buildings, including McGraw Hall, whose central tower may have influenced the far simpler (but in certain respects similar) tower on Elijah's home. 10. Exv7i/4G TREMA/`I CARRIAGE HOUf Ef. (308 and 314 University Avenue) DATES OF CONSTRUCTION: To be determined, but probably shortly after 1900. ARCHITECT. Clinton L Vivian. BACKGROUND INFORMATION: According to a newspaper clipping contained in the Treman family scrapbooks referred to above, three adjacent carriage houses were designed for Robert H. Treman, Mynderse Van Cleef (husband of Elizabeth Treman) and Charles Treman along University Avenue, below "Ghost Hill" — a reference to the hill containing the City Cemetery. The clipping states that architect Clinton L. Vivian designed all three carriage houses, which were to stand in a row on a common platform, So the three carriage houses, like the three main residences they served, formed a coherent ensemble. Carriages would drop off family members at the porte cocheres on the east sides of the main Treman houses along Stewart Avenue. The carriages would then proceed down the carriage path - 7 — to the University Avenue carriage houses. According to the clipping, the shingled Charles Treman Carriage House was to have stalls for horses in the basement, space for carriages on the first floor and a coachman's apart- ment in the second story. The taller Mynderse Van Cleef Carriage House was to have storage in the basement, space for carriages and horse stalls on the first floor, storage for straw and grains on the second floor, and Quarters for both a coachman and a gardener on the third floor. The Robert H. Treman Carriage House was to be built last, and is not further described in the clipping. Today two former Treman carriage houses are still standing at 308 University Avenue and 314 University Avenue. The lot immediately to the south of these two properties is now vacant; it has been filled-in and leveled to function as a surface level parking lot. Further research needs to be conducted to determine whether this empty lot was former- ly the site of the third carriage house, and to determine which of the existing carriage houses belonged to which family. While the following is not conclusive evidence, 314 University Avenue (a three-story building with basement) fits the newspaper clipping's description of the Mynderse Van Cleef Carriage House, and 308 University Avenue (a two-story shingled building with basement) matches the article's account of the Charles Treman Carriage House. 1 . WILUER [2. PJAACROFT CARRIAGE HOU,/'E &fQU f M COURT. (320 University Avenue) DATE OF CONSTRUCTION: 1907. ARCHITECT: Original design: Unknown; 1927 renovation: Baldridge Larkin. BACKGROUND INFORMATION: Prof. Wilder D. Bancroft was a Cornell Professor of Chemistry who lived at 20 East Avenue during the era when that street was lined with professors' "cottages." In its original form, this structure contained a squash court on its top floor, carriages on the level below (beneath the grade of University Avenue) and horse stalls on an even lower level. A gently sloping ramp allowed horses to be led between the lowest two lev- els. In 1927, the building was sold to a new owner who hired architect Baldridge Larkin to convert it into a residence. Some portions of the former squash court were divided into smaller living areas. However, the south end remained open to its full height, and was paneled with sophisticated woodwork imported from England. An English Collegiate Gothic window was installed within the west wall of this tall paneled room. The building's exterior detailing expresses an Arts and Crafts sensibility. The walls are stuccoed, with wood trim. Heavy wood brackets support a canopy over the front door. The windows glazed in an intricate leaded glass pattern appear sometimes as sin- - 8 - gles, but more frequently as pairs or triplets, each of the latter being divided by turned wooden columns, but unified by a simple surrounding wood frame. The building gives the impression of rising one-and-one-half stories above the ground plane of University Avenue, since the main windows, described above, are topped by a narrow, constricted upper band of small horizontal windows and short columns squeezed between a horizontal wood band and eaves. The main pavilion of the front facade is topped by a low-slung hip roof. The house retains much of its exterior and interior integrity, including original 1907 horse stalls in the lowest level, connected to the level above by the original horse ramp. The grand room with imported wood paneling and gothic window remains in impressive condition, with stuffed animal heads along the upper walls completing the the illusion that one is standing in a miniature English manor hall from the Tudor era. Although this house is not directly related to Llenroc or the Treman family, it has sub- stantial historic significance in its own right, and completes — along with the two Treman carriage houses at 308 and 314 University Avenues — a remarkable stretch of three adjacent extant carriage houses, each originally designed to house both carriages and horse stalls. No such continuous row of three carriage houses fronts a street anywhere else within the City of Ithaca. — Written by John Schroeder, July 9, 2002 Research assistance provided by David McDonald ArrACHED: Photographs of structures not included in "Bero Report." - 9 - : y; Y s � •<.,: - <..�..., w .M' !rah:: • kF ........... f5ALDWIN MEMORIAL. Il r F .:G \3 .. .. ......... .....� E.LI,JAH P.S. GOR/NELL MOUE. E t Fa,• � 3 Re,. Y r � l : i� A ah E ym/YG TREMA/Y CARRIAGE MOVEY. - 12 - sa>.. .n. • Y b rx ad=z. WiLDE.R 12. IJ` /'ICROFT CARRIAGE. HOUf E. &AUAf N COURT. PROPOftp "LLE/IROC AM TREMA/4 MV70RIC AREA" (this area, featuring the buildings and grounds a55ociated with Ezra Cornel15 mansion and Ithaca5 Treman family, would be one component of larger "Univer5ity Hill Hi5toric Di5trict") G U N H I L L ° A P A R T M L /I T 0 TO /10 RTN 0 ° U ILJ 3 < uJ > } > U L � 8. VON CRAMM COOPERATIVE 3 (623'UNRVERSFTVAVENUE; 8 U-I ON$MIE SITE&.AT SAME o_J ALIGNMENT AS-FORMER ' I- Cumas TRFMAN HOUSE) uJ 7 r. ELIZABETH TRSMAN- (OR MYNDERSE) 7 ti VAN'CLEF HOUSE (vow 00 STfviARrAvaVUE COOPERATIVE) d C < 2 5. TREMAN ESTATE U LANDS61OWG;, (EXISTING REAMWT4 ARREm - 6 .6 4013ERT H. ED INCLUDING WARREN H. ". TREMAN ? MANNING DESIGNS: IEty� CARRME PA74 REMAINS OF HOUSE aJ STONE WALL, JAPANESE (NWW.KANIN CENTER, 3 REMNANTS OF GARDEN 640!STEAART AVENUE) GARDENS) (WWH WATER ; -- POOLS BELOW). 4. ALLAN H..TREMAN.• El HOUSE � ' 4 (pis LLENROC CDURT) 11.WftllER D. 11 3..LLENROC:° BA N C O " CARRIAGE 3 3 > CARRIAGE HOUSE < HOUSE& (NOW CANUGA LODC4 SQDASH CAURT 630 SmuWAVENUE) (320 U AMITY AVE vUe� 10 � < 10.EXISTING 3 tLj TREMAN F- CARMAGE 1 ❑ HOUSES 10 (308 AND 374 UNRRERSITY 3. BALOiNIN Ai+ENUE} MEMORIAL ' = 1. LLENMOC (BRYANT FLEMING s (HOW DELTA PHI FRATERNITY, OVERLOOK'&STAIRS 700 CORNELL AVENUE) e BURT AS PART OF" LLENROC GROUNDS) 2 RAELL 1 AV L /1 U L E] cy 9. ELIJAH B. Li CORNELL CITY CLMLTLRY 9 > HOUSE (NIV Z UNIVERSITY AVENUE) Map prepared by,John,/chroeder,July 9, 2002 p�iTr�o CITY OF ITHACA r 1 James L. Gibbs Drive Ithaca, New York 14850 fC ,� YOUTH BUREAU r`, ��RAtEO Telephone: 607/273-8364 Fax: 607/273/2817 �l JUL 1 8200Z ;Liu i 7ll `By DATE: July 16, 2002 TO: Members of Budget and Administration Committee FROM: Alice Green, Acting Directorfr Ithaca Youth Bureau / RE: Three items for the July 24 B&A Agenda Please include the following: 1) Budget Amendment resulting from new revenue to the One—to-One Big Brothers Big Sisters Program. 2) Second budget amendment resulting from new revenue to the One—to-One Big Brothers Big Sisters Program. 3) Resolution in Support of an Over-Target Request to the Tompkins County Board of Representatives to restore a proposed cut of$139,000 to the Youth Development Outings Program, and calling for a City-County process to look for alternatives to deep direct service cuts. Memos with supporting information and documentation are attached. "An Equal Opportunity Employer with a commitment to workforce diversification." ��� Request to Amend 2002 Youth Development Budget WHEREAS, the Ithaca Youth Bureau has been notified that they will be receiving an anonymous donation in the amount of $2 , 596 to support the One-to-One Big Brothers Big Sisters Program, and WHEREAS, the additional revenue will assist in developing the Student Opportunities for Academic Recognition (SOAR) Program in conjunction with the "Village at Ithaca" ; now, therefore, be it RESOLVED, That Common Council hereby amends the 2002 Authorized Youth Development Budget as follows for the purposes of accepting said anonymous donation: Increase Revenue Account : A7310-2070-1206 One-to-One $2, 596 . 00 Increase Appropriation Accounts : A7310-5120-1206 Part Time Seasonal 2, 360 . 00 A7310-9030-1206 FICA/Medicare 181 . 00 A7310-9040-1206 Workers' Compensation 55 . 00 CITY OF ITHACA 1 James L. Gibbs Drive Ithaca, New York 14850 CAA... ,.•`� YOUTH BUREAU PoO Telephone: 607/273-8364 Fax: 607/273/2817 To: Budget and Administration Committee From: Allen Green Acting Deputy Director �- Re: Youth Development Budget Amendments Date: July 5,2002 1)We have been advised by an anonymous donor that our One-to-One Big Brothers Big Sisters Program will be receiving$2596.00 in additional revenue in order to develop the SOAR Program(Student Opportunities for Academic Recognition)in conjunction with the"Village at Ithaca." We would like to amend the 2002 Youth Development budget as follows: Increase anticipated revenue: Contributions Account# A 7310-2070-1206 One-to-One $2596.00 Increase expenses: One-to-One Account# A 7310-5120-1206 Part Time Seasonal $2360.00 "An Equal Opportunity Employer with a commitment to workforce diversification." ��� Request to Amend 2002 Youth Development Budget WHEREAS, the Ithaca Youth Bureau has been notified that they will be receiving a $1, 485 Robert Smith Award from Tompkins Trust Company for the One-to-One Big Brothers Big Sisters Program, and WHEREAS, the Robert Smith Award will be used to support and expand the work that the Youth Bureau has been doing in partnership with the Newfield Central School with the Newfield Big Brother Big Sister Program; now, therefore, be it RESOLVED, That Common Council hereby amends the 2002 Authorized Youth Development Budget as follows for the purposes of accepting said award: Increase Revenue Account A7310-2070-1206 Contribution for Youth $1,485 . 00 Increase Appropriation Accounts : A7310-5120-1206 Part-time Seasonal 1, 350 . 00 A7310-9030-1206 FICA/Medicare 103 . 00 A7310-9040-1206 Workers' Compensation 32 . 00 2)We have been advised by the Tompkins Trust Company that our One-to-One Big Brothers Big Sisters Program will be receiving the Robert Smith Award.This award includes$1485.00 in additional revenue in order to support and expand the work that we've been doing in partnership with Newfield Central School on the Newfield Big Brother Big Sister Program. We would like to amend the 2002 Youth Development budget as follows: Increase anticipated revenue: Contributions Account# A 7310-2070-1206 One-to-One $1485.00 Increase expenses: One-to-One Account# A 7310-5120-1206 Part Time Seasonal $1350.00 Since these are"academic year"programs and span two calendar years,additional funding from these grants will be earmarked for 2003 and will be discussed when the 2003 Youth Bureau budget proposal is addressed. Thank you. PROPOSED RESOLUTION Whereas, the City of Ithaca is interested in the well-being of the youth of the community, and Whereas, the Ithaca Youth Bureau's Outing Program provides young people throughout Tompkins County with an important adventure-based program in which youth are challenged to make group decisions, work cooperatively, develop new social and physical skills and gain appreciation for the outdoor environment, and Whereas Tompkins County funding for this and other appropriate youth programs was recommended by the City/County Youth Services Committee in 1989 and by the Tompkins County Youth Development Transition Task Force in 1997 and by the Tompkins County Youth Board annually since 1997, and Whereas, Tompkins County has funded this program for many years, and Whereas, county departments have been asked to submit 20% reduction budget proposals for 2003 and the County Youth Board has proposed elimination of funding for the Outing Program for 2003, and Whereas, the Tompkins County Youth Board has endorsed an over target request which would provide full funding for the Outing Program in the amount of$139,586.00 and, Whereas the Ithaca Youth Bureau staff and Advisory Board have requested a city/county process that would look for alternatives that could reduce costs for taxpayers without such a drastic reduction in direct services to young people; now therefore, be it Resolved, that the Common Council of the City of Ithaca, does hereby endorse the Outing Program over target request, and Resolved, that the Common Council of the City of Ithaca does hereby request that the Tompkins County Board of Representatives participate in the development of a city/county process that would look for alternatives that would preserve direct services to young people. BACKGROUND ON PROPOSED COUNTY BUDGET CUTS TO IYB Over the past fifteen years, the City Youth Bureau has been operating under agreements with Tompkins County in which the county pays for county-wide services provided by the IYB. These programs are One to One Big Brothers Big Sisters, the Youth Employment Service (YES), and the Outings Program in the Youth Development division, and programs for youth with disabilities in Recreation Mainstreaming Services. Since 1995, Tompkins County funding has helped underwrite the costs of IYB Recreation Programs provided through the Recreation Partnership. This past Spring, all county Departments were asked to submit statements describing the impacts of 20% and 50% cuts in their funding for 2003. For the Tompkins County Youth Bureau (TCYB), the 20%cut translates to approximately $250,000. On July 1, the TCYB's Youth Board voted 5-3 to eliminate $139,586 for the IYB Outing Program, the full amount requested for 2003. If this is not restored in an over target request in November, the cut would eliminate three city positions: a Youth Development program coordinator, YD program leader and a youthworker. Only two other agencies were recommended for cuts by the Youth Board: the Hillside Bridges Program($7,000) and the Red Cross Case Management program ($15,166). The recommendation also include a 20% cut in the County's share of contributions to the Recreation Partnership, which amounts to a $9,528 reduction. The Youth Board's recommendations use about $50,000 in one time rollover dollars and cut $22,702 from the TCYB Administrative staff. The Youth Board did recommend that the funding for Outings Program funding and the Recreation Partnership be included in the over-target requests that can be considered individually by the County Board of Representatives this fall. The next step for the TCYB's proposed 2003 budget is a review by the County Administrator in late July. The County Board's Health and Human Services Committee will review the TCYB budget, and the impacts of recommended cuts, in July and August. The County Administrator's recommended 2003 budget will be presented to the Board of Representatives in early September. The Ithaca Youth Bureau's Advisory Board discussed the impending cuts at their June meeting, and prepared a statement(included below)which was sent to the County Youth Board as an overview with all four impact statements for IYB budget cuts. Members of the IYB Board and staff are deeply concerned about the elimination of the Outings program that has served hundreds of youth in the greater Ithaca community for more than 27 years. The Outings Program serves more than 200 youth (12-16 years old) annually with outdoor experiences aimed to channel potentially dangerous risk-taking behavior into healthy, positive and constructive challenges. Three IYB roster staff in the Outings program partner with staff of outlying municipalities, interns and volunteers to reach out to youth referred by schools and local programs. Ten small groups meet weekly for activities including rock climbing, canoeing, hiking and camping. Most participants continue through a full school year. The program uses an intensive, action-oriented approach, with continual benchmarking that allows teens to see their own gains in physical, social, teamwork and problem-solving skills. Previously, the TCYB staff and board rated this program a highly effective youth development approach. On the Recreation Partnership front, if the county doesn't pay its full share of the funding, that fragile inter-municipal agreement could be in jeopardy. As a staff and board, the city Youth Bureau will be mobilizing youth and families who benefit from these programs to contact their county legislators at the appropriate time. We are asking for Council support in securing restoration of these important items of County funding . COPY OF LETTER FROM ITHACA YOUTH BUREAU ADVISORY BOARD AND STAFF DATE: June 10, 2002 TO: Tompkins County Youth Bureau/Board FROM: Ithaca Youth Bureau staff: John Bailey, Jackie Merwin,Joanie Groome, Ric Dietrich,Allen Green,Alice Green and the Ithaca.Youth Bureau Advisory Board RE: Overview of IYB Response to Impacts of 20%and 50%budget cuts for 2003 We understand the gravity of the current financial dilemma and are willing to"share the pain"by trying to find ways to make more cutbacks after a decade of yearly belt-tightening. Like many other direct service providers,we have already cut back to the bare essentials for safe, quality programs. In this process, as youthwork professionals and community advisors,we feel a responsibility to minimize the negative impacts on children and families to the greatest possible extent. We believe that a healthy youth service infrastructure should support services that are inclusive, that serve a diverse population in a non-stigmatizing way, and that are able to meet the needs of all the young people in the region,without having to exclude some, based on geographical considerations. If the cuts being considered are deep enough to cripple the Ithaca Youth Bureau's ability to deliver long standing, effective programs,then we feel compelled to ask for a re-examination the larger youth/human service"infrastructure"that has developed over time. This includes re-consideration of the unique partnership between the City and County Youth Bureaus. The city Youth Bureau is not just another service provider from which the county buys programs. The current set of countywide services that the city provides is the result of extensive City-County negotiations. After reviewing the impact of 20%and 50%cuts,we must also ask the Youth Board to look for alternatives that could reduce costs for the taxpayers,without such a drastic reduction in direct services to our young people.We request a City/County process that will: a)Review the key inter-municipal agreements that have been negotiated over the years. Do proposals for cuts of this magnitude require that these be re-negotiated?For example: ♦ Should the Transition Task Force or the City/County Youth Services Committee be reconvened? ♦ What about the county's previous 100%funding issue/commitment? ♦ What are the implications of the process for the city-county sales tax agreement? ♦ Are their labor relations impacts for city Civil Service employees that need to be addressed? b)Consider a comprehensive review of the full costs of delivering youth services in Tompkins County to identify any duplication or opportunities that might enable us to spend less on administration, rather than cut direct services? This should include looking at the"superstructure"for planning, monitoring, allocating resources and operating youth services (Human Services Coalition, County Youth Bureau, Ithaca Youth Bureau, United Way). c)Re-examine the mission, roles and budgets for the County and City Youth Bureaus for any possible reconfigurations that would result in less spending on administration,and fewer cuts in areas that will directly reduce important services for our young people. This should include a look at full administrative and indirect costs for both organizations,and should evaluate the advantages and disadvantages of a possible merger. The roles of the two Youth Bureaus in supporting countywide recreation services should also be considered. We ask for an examination of these and other similar big picture questions with the goal of developing an alternative plan to reduce overall spending by between$75,000 and$150,000, while minimizing the cuts in direct services to young people. �q CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 DEPARTMENT OF PUBLIC WORKS William J. Gray, P.C., Superintendent/City Engineer •....... �� Telephone: 607/274-6527 Fax: 607/274-6587 April 4, 2002 Timothy C. Buhl, P.E. Goodrich Hill Road Locke,New York 13092 Re: Engineering Design Services Proposed—Hard Fill Site Dear Mr. Buhl: This letter is a follow up to your letter of February 22, 2002 and our recent phone calls. Attached for your information is the project cost estimate, which I developed and used internally for funding approval. It is provided for your information. Your letter of proposal is currently circulating with a two-page signature sheet that the city uses for professional services (copy attached). Once this is available, two copies will be forwarded to you for your signature and return of one copy for the city's records. I would be glad to work with you on the installation of monitoring wells or any soil and water testing you want to undertake while you are waiting for of the signed contract. If you have any questions or comments, please do not hesitate to contact me. Very truly yours, William J. Gray, P.E. Superintendent of Public Works cc: Steve Thayer, Deputy Controller Larry Fabbroni, Asst. Supt. for Water and Sewer Rick Ferrel, Asst. Supt. for Streets and Facilities Tom West, Civil Engineer "An Equal Opportunity Employer with a commitment to workforce diversification." C� Steven Tha er-Hard Fill Site, Town of Ithaca Pa e 1 From: Bill Gray To: Thayer, Steven Date: Sat, Mar 16, 2002 5:00 PM Subject: Hard Fill Site, Town of Ithaca Steve, I have a proposal for engineering services to finish the design and the engineering report that I need to get a permit from the Town and complete the construction of the facility. The near term costs and construction cost estimates to get our crews started on the final phase of construction is: Engineering Cost Estimate Permit Drawing and Report $9250 Construction Drawings and Details $4500 Reimbursible Expense Allowance $500 Allowance for Monitoring Wells $3000 Allowance for Soil and Water Testing $1500 Misc. Expenses $500 Inhouse Legal, Finance, Engineer $3000 Subtotal $22,250 Allowance For Construction, Inhouse Materials $20000 Labor and Equipment $50000 Total $92,250 Say $90,000 Proposed FundingSources 2/3 Streets CPS $60000 1/3 Water And Sewer CP 506 $15000 Cp 606 $15000 Total $90000 If the cost distribution was done strictly on volume the split wuold be more like 80/20 but this seems reasonable. The cost is a guess,which I always start out thinking is high. I can hardly wait to see the Town's site restoration or screening requirements. If this looks reasonable to you and I can get the engineering agreement past the attorneys I'll get started, again. Bill CC: Fabbroni, Larry; Ferrel, Rick; West, Tom To: Patricia Vaughan, Chairperson B &A From: Lawrence P. Fabbroni, P.E.,L.S. Re: Staffing Needs Date: July 17,2002 Attached please find a broad outlook of accumulated staffing needs for the Water and Sewer division of the DPW that have come about thorough the accumulation of vacancies to deal with the uncertainty of the overall City financial outlook, the anticipated real manpower needs to interact with ongoing City economic development and capital improvement, and the sudden loss of four of the ten key positions in the division by September 15,2002 due to early retirement under the NY State incentive. It is not clear to me whether all of my reorganization requests can be handled by Human Resources or whether they should all be discussed in parallel with Budget and Administration. I am hoping you will review this with me on July 24 as time is of the essence and a month's delay will be unworkable considering our upcoming losses. At the same time this plan attempts to deal with reorganization needs that have been anticipated for a time when improvements can be effected through substitutions rather than through additions. The key position is the consultant or full time employee who will take over the most difficult and important daily current duties of Ken Harding,Dave Mc Fall, and Neil Bieberich. These individuals have been the heart of the operations that provide water and sewer services to every city resident without fail for the past 30 years. Fast and decisive action is needed to fill this void immediately so that the division will proceed to a better outlook through leadership, technical training, and collaboration in a short period of time. Therefore, I am proposing to rehire Erik Whitney immediately as a consultant full time for$35 per hour beginning August 19. Erik worked with the division recently for two years and is a perfect fit for the field toughness, mentoring, commitment to City goals, electronic integration, etc. After attending to family matters in Albany, we are fortunate he will be returning to Ithaca at the very time we need his assistance. There is a real possibility to subsequently recruit him as a full time Civil Engineer employee who would bring several of the electronic building blocks of GIS, GPS, remote sensing, work order system, automatic meter reading which we have been building for five years into use instantly and in collaboration with the originators of those efficiency efforts. Such an individual would afford more time to assess or develop the potential of several young and eager technicians operating below their potential as meter readers or elsewhere within the organization to further rebuild and modernize our capabilities. He would also help retain some very talented staff in an atmosphere of improvement and accomplishment rather than devastation. In addition to Erik, Ken Harding has expressed an interest in continuing on as an advisor on special projects, i.e. 36 years of history, Federally mandated vulnerability assessment, emergency operation coordination, construction equipment specification, maintenance of If field safety equipment, etc., for$24.50 per hour for 16 hours a week for the next two years. I would hope you could at a minimum endorse these two consulting agreements outlined even if this is a parallel action to Human Resources as they are vitally important to maintaining quality services through a massive rebuilding process. E . To: Human Resources From: Lawrence P. Fabbroni, P.E.,L.S., Assistant Superintendent DPW, W&S Re: Staffing Levels and Work Effort Date: July 12,2002 Immediate action is needed to support department efforts to fill empty positions and maintain a profile of quality managers through the upcoming period of economic development, associated provision of necessary City infrastructure, and massive division retirements. As you know the division has been short at least one water plant operator for over two years, the wastewater plant has had a recent retirement and is still looking to fill the Chief Operator position vacated by death May 7,2001, and numerous positions remain vacant after the recent hiring freeze on the Water& Sewer Roster. In addition the Environmental Engineer position was only recently filled after over a one year vacancy and shortage of effort. The level of overtime to do the routine work and cover all shifts at both the treatment plants which must be operated within federal and state mandates either on site or on call for 24/7 has reached"unhealthy levels" and seems to be counterproductive to an effort to economize operations. After five years of working toward a final decision on the water merger issues and at least four years on the wastewater merger issues, the toll on the work force should now be minimized by resuming full employment at these facilities. This is even more imperative because the main operation support personnel within the Water and Sewer Division away from the plants will all be retiring by September 15,2002. This greater new dilemma and challenge includes the retirement of the following long term Water and Sewer employees under the NYS Retirement incentive: Ken Harding, Supervisor W&S, June 22,1964 36 years experience Dave McFall, Supt. Of Water Distr. & Wwtr Coll. Sept. 9,1974 28 years experience Bill Baker, Senior Water Plant Operator May 2,1972 30 years experience Neil Bieberich, Junior Engineer October 9,1967 35 years experience It should be evident the total capabilities of the division with these combined factors of existing vacancies and vacancies due to retirement will be substantially compromised if decisive actions are not taken. The Water& Sewer Funds are very solid and the City should move aggressively to turn these great losses into an opportunity to respond to present and future needs with new employees who would ably carry the Water and Sewer Division into the future even through the next wave of retirements coming in four to six years. Proposed Actions Current Proposed WTP Operator vacated by G. Vellake 2000$26,211 WTP Operator $23074 max WTP Operator W. Baker retiring 9/15/02 $45,171 WTP Operator $23074 max WWTP Chief Gary Gleason deceased 5101 $58,801 WWTP Operator$54801 save WWTP Operator G. Snyder retired 6/02 $41,005 WWTP Operaotr$23074 max Maintainer Jose Rose resigned 2002 $21,390 Maintainer Prom$28133(8%) Supervisor Water&Sewer $51,218 Civil Engineer $60000 max Water Distribution Maintenance Supervisor$38,187 Senior WorkSup$33505 net Junior Engineer $46,295 Junior Engr. $33832 max Engineering Aide-Mark Fuller Transfer $25,439 Truck Driver $25439 mou Truck Driver $26,049 Engr Aide $19866 max Plumbing Inspector $39,375 Senior Plbg Insp$45000 Principal Account Clerk $25,434 Office Manager$27468(8%) TOTALS $444,575 $397266 Consultant Ken Harding $ 0 post 9/15/02 $ 20000 GRAND TOTAL $444,575 $417266 NET - $ 27309 Post September 15,2002 there will be no one experienced in construction inspection and mapping and able to mentor the few individuals on staff who might be able to shift into technician roles in time. I propose the short term solution of rehiring Erik Whitney as a consultant at$35 per hour or if possible to hire him as the permanent Civil Engineer to provide the presence and the guidance we need for the great daily needs that currently are met by four individuals who will suddenly be gone. Mark Albanese, Plumbing Inspector, would act in an expanded role in the inspection area with technical assistants. Ken Harding has also shown an interest in continuing as a consultant at$24.50 per hour for sixteen hours per week per week. At the very least to sustain the long term interest of the division and quality city development monitoring, mentoring, and documenting a Civil Engineer, a Junior Engineer, and an Engineering Aide should be hired to replace Ken Harding, Neil Beiberich , and Mark Fuller as part of a larger reorganization that merges the meter , mapping & information systems, plumbing, and data and inspection areas. Your immediate attention and action on this overall plan is necessary and welcome. BO on F 4M dM am PUBLI on Water & Sewer Division ' WORKS Organizational Chart Sally l Account July 2002 Bill Gray Principal Account � ,)ll Clerk Superintendent DPW Enment e Yost Mark Albanese l Engineer i Joanne Phillips Donna Kotas Scott Gibson Lawrence - Administrative - -- Chief Plumbing --- -- porary Account Clerk Environmental Fabbroni Assistant.FM Inspector Asst.Superintendent Typist Engineer DPW - — - VACANT Chuck Baker Cattyann Campbell ! Nematullah Chief Operator IAWWTP ! Chief Operator Engineering Systems Manager Shar Water Treatment Plant(WTP) Asst.Engineering Ron Denmark Systems Manager Asst.Chief Operator _.... Ray King Dave Art McFall George Seely [AWWTP --- Elena Borbat Don Wood Working Super Zavaski Working Working Super Jose Lozano Roxanne Johnston Data Processing Maintainer Special Working Super Construction Director of Environmental Operator Super Water Sewer Peter Seel Environmental Analyst Projects P 3' ', Steve Maintainer Labs IAWWTP&WTP William Don Corwin Turesik I Kenneth Dzikiewicz John Coggin Haskell Motor Equip Maintainer Roger Ashley Frank Eggleston Brendon Kearns Dana Morgan Motor Equip. Mamtamer Jeff Soule Senior Meter Operator � Joseph Lychalk Operator Jody Dort — Ronald Gustafson L Servicer Disabled WTP Operators Seasonal VACANT Derck Overstrom Ton Ocello Jamie Lauper Art Emery Tn Truck Driver Edwin Smith y Motor Equip. Truck Driver Driver �. VACANT Engineering Operator (Disabled) WTP Operator Aide W IAWTPOperators LEGEND David Hunt Foster Gray Dave McGeever �- Nick Thomas Truck Driver Dave Krebs y =-.-7 Ray Santana Truck Driver Assist W&S Coord/Safety Oper/ ; Meter Servicer Mechanic Officer Instrumentation R,` n�aq,4 Administration VACANT Terry Ilenry '" Maintainer Senior Account --- --- � Operations & Maintenance Clerkz ' �.y8 Chung-LY Lint , Engineering Lab Tech " Edward Gotieib Mapping & Information Systems Seasonal Lab Points of Interests Tech VACANT tads Meter Reading N 5 Vacancies IAWWTP Trainee Plumbing Inspection ❖ 2 Disabled a Water Treatment 1 Tem oraril Y Assigned ned P ff?�r Wastewater Treatment Finance/Controller - Request to Approve Civil Service Agreement for the year 2002 RESOLVED, That the Mayor and City Clerk be authorized and directed to execute an agreement between the City of Ithaca and the Ithaca City School District for performance of services by the City in connection with Civil Service matters for the period July 1, 2002 to June 30, 2003 , in the amount of $39,421 . 00, payable to the City of Ithaca on or before November 1, 2002 . AGREEMENT THIS AGREEMENT made the 1st day of July, 2002, by and between the CITY OF ITHACA, a municipal corporation of the State of New York, hereinafter referred to as the "City" , party of the first part, and CITY SCHOOL DISTRICT, CITY OF ITHACA, a municipal corporation of the State of New York, hereinafter referred to as the "School District" , party of the second part. WITNESSETH: WHEREAS, the Board of Education of the School District desires to enter into a contract with the City for the performance by the City of certain services, to avoid duplication and unnecessary expense, particularly services in connection with Civil Service matters on behalf of the School District, pursuant to Section 2503 , subparagraph 16, of the New York Education Law, and WHEREAS, the total number of classified Civil Service employees on the payrolls of the City and the City School District for the final payroll period in December, 2001, was 898, and WHEREAS, the actual annual expenditures for the Civil Service Commission of the City of Ithaca for the 2001 fiscal year of the City was $75, 966; NOW, THEREFORE, the parties hereto agree as follows : 1 . That for the services rendered and to be rendered by the City for the School District during the School District fiscal year, which is July 1, 2002 through June 30, 2003, the School District shall pay to the City a lump sum of $39, 421, payable on or before November 1, 2002 . 2 . In consideration of such payment, the City agrees : (a) to furnish the School District the part-time services of the Civil Service Commission of the City of Ithaca and the members of its staff, and the City Clerk and the members of her staff; and (b) to handle the records and perform any other necessary Civil Service services relating to Board of Education employees in the classified service, including examinations and tests when required. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF ITHACA By: Mayor ATTEST: City Clerk CITY SCHOOL DISTRICT CITY OF ITHACA, NEW YORK By: Assistant Superintendent ATTEST: School District Clerk 2001 AGREEMENT FOR PRORATING OF EXPENSES OF THE CITY CIVIL SERVICE COMMISSION FOR THE HANDLING OF THE RECORDS, EXAMINATIONS, ETC., OF THE CIVIL SERVICE EMPLOYEES OF THE -ITHACA CITY SCHOOL DISTRICT EMPLOYEE NUMBER AMOUNT ITHACA CITY SCHOOL DISTRICT 466 51.89% CITY OF ITHACA _ 432 48.11% 898 100.00% 2001 CIVIL SERVICE EXPENSES SALARY: $49,889 FRINGE BENEFITS: SOCIAL SECURITY/MED. $49,889 * 7.65% $3,817 RETIREMENT $49,889 * 1.2% $599 DAYCARE $1,491 WORKERS COMP. $49,889*--.37 $185 HEALTH/DENTAL INSURANCE 14,866 $10,957 TELEPHONE ($2,208 * 50% OF TOTAL EXPENDITURES) $1,104 SUPPLIES 414490 *--50% OF TOTAL EXPENDITURES) $7,145 ADVERTISING ($11,999 *25% OF TOTAL EXPENDITURES) $3,000 EQUIPMENT/EQUIP. MAINT. ($7,742 * 50% OF TOTAL EXPENDITURES) IL871 TOTAL EXPENSES SCHOOL DISTRICT ($75,966 * 51.89%) $39,421 CITY OF ITHACA ($75,966 *48.11%) $36,545 -- TOTAL - - CITY OF ITHACA--7/11/02--Civilserviceagree