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HomeMy WebLinkAbout05-29-02 Budget & Administration Committee Meeting Agenda BUDGET AND ADMINISTRATION COMMITTEE MAY 29, 2002 7:00 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight's Agenda A. DPW 1. Request to Establish Stewart Avenue Bridge over Fall Creek Capital Project — Resolution 2 . Request to Amend Authorization for North Cayuga Street Bridge over Fall Creek Capital Project - Resolution B. Fire Department 1 . Request to Transfer Funds - Resolution 2 . Request to Transfer Funds - Resolution 3 . Possible Impact of the County' s New Paging System on Fire Department Equipment Needs - Report 4 . Request to Amend 2002 Budget - Resolution C. Common Council 1. Appointment of City Employees to City Boards and Commissions - Report, discussion, possible resolution D. Mayor 1 . Request to Reallocate Drug Court Grant - Discussion 2 . Gateway Project - Resolution E. Controller 1. Request Funds for Department Head/Council Retreat - Resolution 2 . NYS Retirement Incentive - Discussion F. Reports 1. Mayor' s Report - Redistricting 2 . Subcommittee on Procedures - Dan Cogan 3 . Council Members' Announcements 4 . Next Month's Meeting: June 26, 2002? Fire Department - Request to Transfer Funds WHEREAS, an Account Clerk-typist position at the Ithaca Fire Department has become vacant due to a recent retirement, and WHEREAS, the Department is falling behind in the administrative duties and requests that a temporary employee be hired to fill the current shortage; now, therefore, be it RESOLVED, That Common Council hereby authorizes the transfer of an amount not to exceed $10, 000 from account A3410-5105 Administrative Salaries to account A3410-5120 for the purposes of hiring a temporary employee to assist the department with the administrative functions. DPW - Request to Establish Stewart Avenue Bridge over Fall Creek Capital Project WHEREAS, a Project for the rehabilitation of the Stewart Avenue Bridge Over Fall Creek, B. I .N. 2210620, P. I .N. 375399 for $211, 000 ("the Project" ) is eligible for funding under Title 23 U.S . Code as administered by the Federal Highway Administration (" FHWA" ) , as amended, that calls for the apportionment of the costs of such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Scoping and Design (Phases I-VI) , and WHEREAS, the Board of Public Works approved the above-subject project at its regular meeting on April 10, 2002, and WHEREAS, the Board of Public Works recommends that Common Council hereby authorize the City of Ithaca to pay in the first instance 100% of the federal and non-federal share of the cost of Scoping, Design (Phases I-VI) , Construction and Construction Inspection for the Project or portions thereof, and WHEREAS, the Board of Public Works has estimated the Project budget as follows : Scoping $ 53 , 000 Preliminary Design 63 , 000 Detailed Design 95, 000 $211, 000 and WHEREAS, the Board of Public Works recommends, in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof; now, therefore, be it RESOLVED, That Common Council hereby establishes Capital Project #460 in an amount not to exceed $211, 000 for the Rehabilitation of Stewart Avenue Bridge over Fall Creek, and be it further RESOLVED, That the Mayor of the City of Ithaca, of the County of Tompkins, be and is hereby authorized to sign all necessary Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent of Public Works be authorized to sign all necessary construction documents, contracts, certifications and reimbursement requests, and be it further RESOLVED, That Common Council hereby authorizes the Superintendent of Public Works to administer said project, and be it further RESOLVED, That this project is being undertaken with the understanding that the final cost to the City will be roughly 7 . 8% of the final approved project cost, currently estimated at $16, 458 of the $211, 000 authorized for the project, in monies and in-kind services as managed by the Superintendent and monitored by the City Controller, and be it further RESOLVED, That funds needed for said project shall be derived by the issuance of Serial Bonds with later payment of 92 .2% by Federal and State funds. Sent By: supt/Eng City of Ithaca; 607 274 6587; Apr-9-02 3:38PM; Page 1/2 m' ,Et CITY OF 1THACA art 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF THE CITY ENGINEER — Trlrphone: 607x2174-6530 Fax: 607/27•i-6,587 April 9,2002. Mr. Fernando Pe Aragon Director Ithaca-Tompkins County TransportAtion Council 124 East Court-Street Ithaca,'New:Yotk 14850. REF* TIP Ap3indmeac Stewart Avenue Bridge ovgr Fall Crcck PIN 375399 BIN 2210620 Dear Fernando- The Stewart Avenue Bridge over Fall Creek is located in the City of Ithaca,Tompkins County, New York State. This structure is a 180 foot, single span-deck truss,and 32 foot width.The structure was originally built in 1942. Anew concrete filled steel grid deck was installed in 1988. The 1 %:inch open grid sidewalks were also filled with concrete in 1988. Currently,this structure has a YELLOW STRUCTURAL FLAG,there is 80% loss in the bearing stiffers,ind there is erosion of the rock ledge.In addition there are secondary members with as much as 50% to 601%section loss.The right sidewalk is closed because the end right is 13 meters buckled, and this condition is increasing at both sidewalks. An F.qu:f1 c)ppottuniw ►:mploycr wn,h a comroitmcm to arorktnr<c di.•rrsiticaT loll." �,J ob oy. oupLitng city of Ithaca; 607 274 6587; Apr-9-02 3:39PM; Page 2/2 The City wants to include The Stewart Avenue Bridge over Fall Creek Project in the Transportation improvement Program(TIP).This AMENDMENT calls for Scoping,Preliminary and Detail Design.The source of funding is the Highway Bridge Replacement and Rehabilitation Projects(HBRR), and will be allocated as follow: Seeping June 2002 $53,000 Preliminary Design June 2002 S63,000 Detailed Design June 2002 $95,000 ^,� If you need Additional information please call me at 274-6536. `% LC-. Very Trolly Yours f�i, He o B .dge Systems Engineer CC: William J. Gray,P.E. Superintendent of Public Works,City of Ithaca DPW - Request to Amend Authorization for North Cayuga Street Bridge over Fall Creek Capital Project WHEREAS, Common Council, at its regular meeting of April 7, 2002 , approved a project in the amount of $745, 000 for the North Cayuga Street Bridge over Fall Creek, and WHEREAS, Engineering cost estimates for said bridge project have increased since 1999 to a total estimated project cost of $1, 057, 000, and WHEREAS, a Project for the rehabilitation of the North Cayuga Street Bridge over Fall Creek, B. I .N. 2210600, P. I .N. 375305 for $1, 057, 000 ("the Project" ) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (" FHWA" ) , as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Scoping, Design (Phases I-VI) , Construction, and Construction Inspection; now, therefore, be it RESOLVED, That Common Council hereby amends Capital Project 382 North Cayuga Street Bridge over Fall Creek by an amount not to exceed $312, 000 for said bridge project, and be it further RESOLVED, That Common Council hereby authorizes the City of Ithaca to pay in the first instance 100% of the federal and non- federal share of the cost of Scoping, Design (Phases I-VI) , Construction, and Construction Inspection for the Project or portions thereof, and be it further RESOLVED, That in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon notification by the NYSDOT thereof, and be it further RESOLVED, That the Mayor of the City of Ithaca of the County of Tompkins be and is hereby authorized to sign all necessary Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent of Public Works be authorized to sign all necessary construction documents, contracts, certifications and reimbursement requests, and be it further RESOLVED, That this project be undertaken with the understanding that the final cost to the City of Ithaca will be roughly five percent (5%) of the final approved project cost, currently estimated at $52, 850 of the $1, 057, 000 authorized for this project, in monies and in-kind services as managed by the Superintendent of Public Works and monitored by the City of Ithaca Controller, and be it further RESOLVED, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching to it any necessary Agreement in connection with the Project, and be it further RESOLVED, That funds needed for said project shall be derived by the issuance of Serial Bonds with later repayment of 95% by Federal and State funds . iselli Local Agreement - Schedule A (continued) Page 2 of: .. COST SUMMARY FOR THE F0LL0W_jNG'PHASE;[Check applicable box(es) below]: Io P.E./Design ❑ = ROW Incidentals ❑ = ROW Acquisition ❑= Construction, C/Inspection, & C/Supervision B. Summary of ELIGIBLE MARCHISELLI Program Costs (for this Phase Only) List Eligible TOTAL FEDERAL STATE LOCAL LOCAL DEPOSIT PIN ELIGIBLE Participating MARCHISELLI MATCHING AMOUNT Fiscal Share(s) COSTS Share Match Share REQUIRED (i.e., 9-digit PINs) @ 80 % @ 15% @ 5 % (if any) - 375305121 $214,000 $171,200 $32,100 $10,700 TOTAL MARCHISELLI $214,000 $171,200 $32,100 $10,700 $-0- ELIGIBLE COSTS C. Summary of MARCHISELLI-INELIGIBLE or MARCHISELLI NON-PARTICIPATING Casts, if any List SOURCE List TYPE of List any of Funds (e.g., Work or Costs Other other PIN 100% Local, (e.g., Betterments, NON-LOCAL Other SDF SALB, Overmatch, Parking TOTAL LOCAL Fiscal (Federal&State) Other Agency, Lot, New Sidewalk, Marchiselli- "Marchiselli- "Marchiselli- Shares Authority, Private Highway Rest Area, Ineligible& Non- Ineligible or Non- i.e., 9-digit p g„ Ineligible or Non- Participating" ( 9 Entity, Legislative Bridge Demolition, Partici atin „ PINs Excess Grant Amt, Costs (if any) Participating Costs(if any) Member Item, Utility Co., etc) Utility Expense, Costs (if any) "Under$5,000", etc) Total: T$ D. Total Local DEPOSIT(s) Required for this, Phase (ncluding any prior deposits): $ _0_ E. TOTAL PRO ECT COSTS for this.Federally Aided Phase (all sources) TOTAL TOTAL TOTAL TOTAL TOTAL FEDERAL AID MARCHISELLI AID LOCAL AID OTHER AID (all sources) $171,200 1 $32,100 $10,700 $ _ 0 _ $214,000 ,iiselli Local Agreement - Schedule A (continued) Page 2 of 4, �z, F u. y man x* i - 3 3" '� ,iRb . ? rt' RYOR1�E EChO ,y I ❑ P.E./Design ❑ = ROW Incidentals ❑ = ROW Acquisition o=Construction, C/Inspection, & C/Supervision List Eligible TOTAL FEDERAL STATE LOCAL LOCAL DEPOSIT PIN ELIGIBLE Participating MARCHISELLI MATCHING AMOUNT Fiscal Share(s) COSTS Share Match Share REQUIRED (i.e., 9-digit PINs) @ 80 % @ 15% @ 5 % (if any) - 375305321 $843,000 $682,400 $120,450 $40,150 `- i k S TOTAL MARCHISELLI $843,000 $682,400 $120,450 $40,150 $_0_ ELIGIBLE COSTS List SOURCE List TYPE of List any of Funds (e.g., Work or Costs Other other PIN 100% Local, (e.g., Betterments, Other SDF, SALE, NON-LOCAL Overmatch, Parking TOTAL LOCAL Fiscal (Federal&State) Shares Other Agency, Lot, New Sidewalk, "Marchiselli- Marchiselli- "Marchiselli- Authority, Private Highway Rest Area, Ineligible& Non- Ineligible or Non- (i.e., 9-digit Entity, Legislative Bridge Demolition, „ Ineligible or Non- „ tY. 9 9 Participating Participating" Participating PINs) Member Item, Excess Grant Amt, Costs (if any) Costs pf a 9 Costs (if any) Utility Co., etc) Utility Expense, ( y) "Under$5,000", etc) 3 Total: $ ', ,.I. .. �T�(*�^��c�`r �. Fe,1�'iTIS, !!:� ^" .,,:,i .. 1•za, f 4:,; F .,_.. .. . .F... TOTAL TOTAL TOTAL TOTAL TOTAL FEDERAL AID MARCHISELLI AID LOCAL AID OTHER AID (all sources) $682,400 $120,450 $40,150 $ - 0 - $843,000 City of Ithaca Summary of Bridge Projects as of 5/29/02 Bridge Projects Bond O/S Ban $ Number Bridge Status Authorization Expended 05/29/2002 Maturity Date Reimbursed 265 Giles Street Complete $ 857,000.00 $ 1,064,219.00 $ 799,473.00 01/17/2003 $ 223,000.00 $ 223,000.00 08/09/2002 $ 976,955.13 Totals $ 1,080,000.00 $ 1,064,219.00 $ 1,022,473.00 $ 976,955.13 266 Stewart Avenue Complete $ 526,000.00 $ 1,245,451.00 $ 490,693.00 01/17/2003 $ 744,000.00 $ 744,000.00 08/09/2002 $ 177,857.22 Totals $ 1,270,000.00 $ 1,245,451.00 $ 1,234,693.00 $ 177,857.22 280 Linn Street Complete $ 788,000.00 $ 1,100,031.00 $ 735,105.00 01/17/2003 $ 342,000.00 $ 342,000.00 08/09/2002 $ 719,933.55 Totals $ 1,130,000.00 $ 1,100,031.00 $ 1,077,105.00 $ 719,933.55 382 North Cayuga over Fall Creek 7/1-11/30/02 $ 745,000.00 $ 137,515.00 $ 720,606.00 08/09/2002 $ - additional authorization request Bids out $ 312,000.00 $ - Totals $_ 1,057,000.00 $ 137,515.00 $ 720,606.00 $ 421 Gateway Pedestrian Bridge Complete $ 250,000.00 $ 365,000.00 $ 250,000.00 08/09/2002 $ $_ 115,000.00 $ 115,000.00 08/09/2002 Totals $ 365,000.00 $ 365,000.00 $ 365,000.00 $ 428 Thurston Avenue over Fall Creek 5/04-12/04 $ 1,210,312.00 $ 8,130.70 $ 1,210,312.00 08/09/2002 $ Totals $ 1,210,312.00 $ 8,130.70 $ 1,210,312.00 $ 460 Stewart Avenue over Fail Creek Request to Establish $ 211,000.00 $ - $ $ 6/03-12/03 Totals $ 211,000.00 $ - $ - $ 447 Plain Street Bridge Bids out $ 1,600,000.00 $ 26,445.00 $ - $ 7/1/02-12/15/02 Totals $ 1,600,000.00 $ 26,445.00 $ - $ - Totals all $ 7,923,312.00 $ 3,946,791.70 $ 5,630,189.00 $ 1,874,745.90 Fire Department - Request to Transfer Funds WHEREAS, the Ithaca Fire Department telephone system is not able to meet the current traffic volume on the system, and is in need of an upgrade to rectify the situation, and WHEREAS, a cost estimate of $2 , 800 has been developed to upgrade and expand the Fire Department' s voicemail and telephone system to meet current needs; now, therefore, be it RESOLVED, That Common Council hereby amends the 2002 Authorized Budget and Equipment List as follows: Add: 1 Startalk Voicemail upgrade $1, 483 1 Telephone system 6 port Expansion truck cartridge 1, 317 $2 , 800 and be it further RESOLVED, That funds needed for said equipment shall be derived by the transfer of an amount not to exceed $2, 800 from account A3410-5105 Administrative Salary to account A3410-5210 Office Equipment . CITY OF ITHACA Ci= s< 310 West Green Street Ithaca, New York 14850-5497 t o OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 MEMORANDUM MAY 2 3 2002 To: Steve Thayer From: Brian H. Wilbur By Re: B&A Agenda for 29 MAY 02 meeting Date: 22 MAY 02 Please consider the three items below for the next B&A Committee agenda. 1) Request authorization to transfer funds from A3410.5105, Salaries, administration, to A3410.5120, Salaries, seasonal/hourly. 2) Request authorization to transfer funds from A3410.5105, Salaries, administration, to A3410.5210, Equipment. 3) Report on Tompkins County Communications System — Paging Project: projected expenses to be incurred starting in 2003. Attached please find supporting documentation for these items. Thanks. Cc: E. Camp A. Cohen T. Dorman S. Michell-Nunn C. Petersen N. Schwab S. Thayer C. Wilbur An Equal Opportunity Employer with a commitment to workforce diversification." �«t Ithaca Fire Department 22 MAY 02 B & A Agenda Request Supporting Documentation page I of 4 1) Funds Transfer Request - Salaries Background Caroline Black retired from her position as an account clerk-typist with the Ithaca Fire Department effective 04 MAY 02. A vacancy request to replace her was filed with the Human Resources Department on 05 APR 02. On 10 APR 02, we were advised that all vacancy requests were on hold until Mayor Cohen returned. In a subsequent meeting with Mayor Cohen, I was informed that a freeze on all vacancies was in effect. This freeze was to remain in place at least until the Human Resources Committee of Common Council had discussed, reaffirmed or changed the current position review committee and process, with discussion on this starting at their 22 MAY 02 meeting. Mayor Cohen suggested I take the request to fill the vacancy to the Human Resources Committee for consideration. In Mayor Cohen's view, this would likely be heard at the same meeting the aforementioned discussion would take place. He was not optimistic the request would be granted. At a meeting on another subject held on 08 MAY 02, 1 was advised by Schelley Michell- Nunn, Steve Thayer, and Norma Schwab, that it may be best not to go to the Human Resources Committee, but instead go to the B&A Committee. This would be to request a transfer of funds from the A3410.5105 (admin salary) line to the A3410.5120 (hourly — P/T & seasonal) line. This transfer would allow me to hire a temporary worker to fill the vacancy, at least until the Human Resources Committee and ultimately Common Council had been able to consider the question to be posed by the Mayor. It was the opinion of Schelley, Steve, and Norma that Mayor Cohen was attempting to avoid the distasteful scenario of hiring a permanent employee who would quite possibly be laid off as predicted future budget woes came to bear. The advantage of hiring a "temp" of course is that anyone taking such a position would know from the outset that it was not a permanent job. Request Consequently, I am requesting that B&A authorize the City Controller transfer $10,000 from A3410.5105 to A3410.5120 for the purpose of allowing us to hire a temporary employee to fill the shortage created by the retirement of Caroline Black. Basis for Request Like most city departments, the Fire Department has been doing more with less for a decade now. In addition, the events of 9-11 have escalated the emergency management and terrorism response planning with a sense of urgency that is palpable. With rare exception, the Fire Department has engaged these responsibilities with no budget increases. The Fire Department has been operating with severe staffing Ithaca Fire Department 22 MAY 02 B & A Agenda Request Supporting Documentation page 2 of 4 constraints for many years now. Under these circumstances, the problem with the loss of any resource is that it causes significant and severe operational impacts. We have been experiencing the negative results of those impacts from day one of the unfilled vacancy. As examples, the telephone load is significant and unyielding. The one administrative person in the office spends a tremendous amount of her time as the receptionist, either answering phones or greeting people coming to the office. The load is so significant that we do not consider we have a secretary —each of us performs our own secretarial services. This condition existed prior to the loss of Caroline Black, and has just gotten worse. Answering calls in person rather than relying on voice-mail on fire department incoming lines is critical to the nature of the services we provide. So far, accounts payables are just sitting. We don't have anyone to absorb that work. By title, it should go to our Administrative Assistant — Financial person, but her time is nearly consumed by and among other things, payroll, day log (time logging) functions, accounts receivable, operating budget preparation and oversight, and related tasks. The most pressing of the purchasing tasks that were done by the account clerk-typist have been shifted to the Administrative Assistant — Financial, but these tasks are done only when and if other urgent needs have been taken care of. Our administrative secretary has absorbed the volunteer and bunker day log work previously done by the account clerk-typist. This is on top of some of the duties of the former volunteer coordinator's position that were transferred to the administrative secretary. These are on a long list of things that take away from any support for the chief and deputy chief. The record keeping tasks that were done by the account clerk-typist consisted of compiling and collating the mandatory incident reports, patient care reports, and logs generated every day. This load is constant and requires regular attention lest the piles grow to unmanageable proportions. This work has been temporarily covered by the lieutenant with overall responsibility for our incident record keeping system. Using staff that does not work a regular Monday through Friday schedule is not, and cannot be a permanent solution. Because of the steady loss of volunteer and bunker fire fighters, the fire department has historically put its staffing resources into fire fighting personnel over other functions. As a result, it is staffed with low ratios of support personnel to total personnel employed. A comparative summary below demonstrates this. Ithaca Fire Department 22 MAY 02 B & A Agenda Request Supporting Documentation page 3 of 4 Ratio of Support Personnel Per Employee by De artment' Department/Year 1990 1996 2002 Police 1:30.6 1:15.5 1:16.5 Fire 2 1 :35.5 1:35.5 1:35.5 Building 1:4.6 1:4.6 1;5.6 Youth Bureau 3 1:7.8 1:8.4 1:7 Planning 1:4 1:3.2 1 :5 ' Based on city budget rosters. 2 Does not include volunteers and student bunkers in employee count. 3 Does not include seasonal or temporary workers. What this table demonstrates is the Fire Department continues to operate with less clerical staff (by a lot!) and has done so for at least the last 12 years! Operating with this ratio means there is no margin. A shortage of even one person impacts us dramatically. Money available in the fire department's A3410.5105 line after funding the position for four months of the year, and after funding retirement payments is $14,642.41. A table showing potential expenditures for temporary help appears below. Title Hourly Rate Weekly Hours Total Week Weeks Hired Total Cost Acc't Clerk-Typist $8.15 40 $326.00 28 $9,128.00 Temp Svc's Word Prc-Typist $12.76 40 $510.40 28 $14,291.20 Secretary $13.52 40 $540.80 28 $15,142.40 Account Clerk $14.84 40 $593.60 28 $16,620.80 2) Funds Transfer Request — Equipment In addition to the loss of a position, the increase in telephone traffic has become a problem that must be dealt with. To do this most effectively will require that we: - Increase the capacity of our current switch and .add two additional incoming lines. These lines would be routed directly to the two offices generating the most telephone traffic: the Fire Prevention Bureau and the Duty Office. - Increase the capacity of our voice mail system from 2 ports and 24 voice mailboxes to 4 ports and 48 voice mailboxes, and increase storage capacity from 90 minutes to 180 minutes. The cost for this is broken down as follows: 1 Startalk Flash 2 to Lash 4 upgrade Cost for Voicemail upgrade $1,483.00 1 6 port copper expansion cartridge (refurbished) 1 trunk module (supports 3 trunk cartridges)(ref urbished) 1 trunk cartridge (supports 4 C.O. lines, 1 yr warranty) Cost for Hardware Upgrade $1.289.00 Total Costs $2.772.00 Ithaca Fire Department 22 MAY 02 B & A Agenda Request Supporting Documentation page 4 of 4 To facilitate this, I am requesting that Common Council authorize the City Controller to transfer $2,800.00 from A3410.5105, admin salaries, to A3410.5210, equipment. 3) County Paging System Project Report Tompkins County has authorized a pager system upgrade project that will eventually require that we purchase new pagers for our fire personnel. As we do not have our own dispatch services, and as we rely totally on the County for fire dispatch, we have no choice but to participate in this project. This project is separate and discrete from the 800 MHz Trunked Radio System that is also in process. The costs for new pagers will likely range from $250 to $350 each. Our current inventory stands at approximately 130 pagers issued to personnel, or used for station paging and control functions. or lock box operation. Given this, the worst-case scenario would be an expenditure of about $45,500 for new pagers. We are just learning that the transition period would start prior to the new system being brought on line, which is currently projected for 01 JUL 03. The County is considering a bulk purchase program where they would acquire the pagers for the entire County, and then distribute them at cost to each fire department. The current payback plan is being based on a three or four year payback period. At the same time, whenever the new communications system is built, it will likely require that we purchase all new portable radios, and some new mobile and base station radios. The County is currently anticipating providing the mobile radios at no cost as they do now. The cost of the new portable and mobile radios is not known as yet, nor is the time line for acquiring and deploying them. As soon as we have more definitive information we will share it with you. Cc: E. Camp A. Cohen T. Dorman S. Michell-Nunn C. Petersen N. Schwab S. Thayer C. Wilbur Fire Department - Request to Amend 2002 Authorized Budget WHEREAS, the Ithaca Fire Department has received several different sources of revenues and corresponding expenses over the course of the year that were not budgeted for in 2002, and WHEREAS, the sources of revenues range from grants, donations, reimbursements and insurance recoveries in varying amounts, with a total of $38, 316 . 62 ; now, therefore, be it RESOLVED, That Common Council hereby amends the 2002 Authorized Budget for said Fire Department items as follows : Increase Revenue Accounts A3410-2410 Rental of Property $ 9, 200 . 00 -2550 Public Safety Permits 258 . 00 -2655 Minor Sales 153 . 00 -2680 Insurance Recoveries 160 . 00 -2690 Other Compensation for Loss 1, 589 . 15 -2705 Gifts and Donations 1, 780 . 00 -2770 Unclassified Revenue 25, 176 .47 $38, 316 . 62 Increase Appropriation Accounts A3410-5110-12250 Staff Salary $ 364 . 00 -5125-12100 Overtime 994 . 50 -5210-12450 Office Equipment 2 , 000 . 00 -5405-12050 Telephone 29 .45 -5415-12150 Clothing 21, 000 . 00 -5415-12450 Clothing 223 .45 -5420-12250 Gas & Oil 4 . 15 -5425-12050 Office Expense 34 . 00 -5435-12400 Contracts 2 , 000 . 00 -5440-12250 Staff Development 4, 600 . 00 -5440-12350 Staff Development 477 . 00 -5460-12100 Program Supplies 1, 761 . 60 -5460-12150 Program Supplies 30 . 00 -5460-12200 Program Supplies 89 .47 -5475-12250 Property Maintenance 4, 600 . 00 -5477-12250 Equipment Parts 109 . 00 $38, 316 . 62 CITY OF ITHACA V~'� �'••�� 108 East Green Street Ithaca, New York 14850-5690 s � t COMMON COUNCIL �Po� O Telephone: 607/274-6570 To: Common Council From: Susan Blumenthal Re: Appointments of City Employees to Boards and Commissions Date: May 21, 2002 The Budget and Administration Committee has asked me to prepare a memo presenting my point of view on the subject of appointing City employees to serve on City boards and commissions. This topic came up in February when the mayor requested Common Council approval to seat an employee as a member of the Board of Fire Commissioners. I also raised this issue a few years ago, so I appreciate that Common Council is now taking up this question in a formal way. The fundamental problem with employees serving on boards is that full membership on a board or commission gives an employee the right to vote. While City employees often have valuable information and knowledge about specific city issues, I feel it is inappropriate to have employees on City boards. This is not because I expect it to lead to occasional or frequent legal conflicts of interest,which are regulated anyway,but because of the appearance of a conflict and a potential for very awkward situations. The tension is more apparent when the appointment is in the area that an employee directly works than if it is to a board where an employee has a stated interest but it is outside their work area. In the former case, employees shouldn't be deciding upon issues that they will later be responsible for administering because that violates a separation of function and system of checks which are a safeguard. A grayer area is the latter,when an employee would like to be on a board that is not directly related to their work. The primary purpose of citizen boards is to broaden the representation of views presented and to increase the public's access and involvement in their government. City employee appointments deter from a strong effort to involve the public on city boards and take up slots intended for the public. Appointing City tuations fo employees has the potential to create murky and uncomfortable sir citizens on boards. The staff people appointed to these positions can have close relationships to those in power. Or people can be imbued with additional power simply by their close connection to someone or by a person's status in a City department. City employees can have inside knowledge that other board members lack. While this might in certain circumstances be an advantage to the entire board, it creates the possible perception and/or reality of disproportionate influence and City staff can use their connections or knowledge to exert disproportionate influence. Lastly, these appointments have the potential to create mistrust, and unnecessarily reinforce a sense on the part of the public that City Hall is run by insider cliques, breeding cynicism about government. An Equal Opportunity Employer with a commitment to workforce diversification." co Liaison and staff support roles provide an opportunity for people to participate in discussions about a topic of interest,whereby they can provide valuable information and expertise and share in a two-directional learning process, a valuable experience for all involved. I have experienced these mutual benefits in my capacity as a liaison. Julie Holcomb, City Clerk, discusses the benefits of appointing employees to City boards as a"positive way to improve communication with City government, foster professional growth, and improve employee morale." (March 26, 2002 memo) These are beneficial outcomes of employee participation,but I believe that City employees can realize nearly all the advantages by serving as liaisons or as non-voting board members. My impression is that there is a lack of clarity about the roles of liaisons and staff support positions. For example, I've been told that it isn't clear whether opinions can be expressed by those serving in these capacities and that has created a desire for staff to be appointed as members of advisory commissions and boards. Council members also serve as liaisons and it may be that Council members aren't certain about whether they are to simply provide information or whether it is appropriate for them to express an opinion. I believe Common Council should articulate a written policy in writing which describes the roles and responsibilities of liaison and staff support positions. This way everyone will be clear and comfortable that there is an opportunity for City staff to participate in board work as part of their regular jobs. Please note that the opinions expressed here are by no means intended to impugn the integrity of any of the City employees currently serving on or wishing to serve on City boards and commissions. I would like to acknowledge the contributions that have been made by individual staff members who care about the city and have given generously of their time. To: Budget & Administration Committee From: Patricia Vaughan, chair Subject: Employees on City Boards and Commissions Date: May 21, 2002 The most important assets in any organization are the employees, and those at the city of Ithaca are certainly special. They make it possible for the City to do more with less each year, and they show by their enthusiasm and dedication that they are truly imbued with the mission and values statement the City has adopted. These employees can also serve the City in other ways — as volunteers in civic organizations or as volunteers on City boards and commissions. They provide a pool of competent citizens whose talents can be useful to their community in many ways outside their job classifications. And yes, many of them are citizens of our City. Telling them they can't participate as citizens in the many boards and commissions of the City is limiting their rights as citizens. We ask them to live here, and we should welcome their full participation in our City's life. What is the message we give employees when we tell them they can't serve on our boards and commissions? The City Attorney's response to my questions on this topic was that only issues of conflict of interest with a particular employee's job would bar service on City boards and commissions. An appointment to a board or commission whose charter lies outside of the employee's regular job area would be entirely appropriate. The Director of Human Resources concurs with this opinion, and supports the idea of appointing employees to city boards and commissions. I also believe that we should welcome employees as volunteers on City boards and commissions, though they should not serve in any capacity where there might be a conflict of interest with their regular jobs. I believe that we should begin the process of making this an explicit part of our City Charter, so that there is no question in the future of our intentions, and so that no future Mayor or Council can deny our employees this additional opportunity to serve their community. O MAY 1 6 2002 lip Zral :By Center Ithaca - TSD Associates May 15, 2002 Honorable Alan J. Cohen City of Ithaca 108 E. State St. Ithaca,NY 14850 Re: Drug Court Spaces: 225A, 230A Dear Mayor Cohen: This letter shall release the City of Ithaca beginning June 1, 2002 of further obligations for Space 225A. The City of Ithaca shall be responsible for the other area(known as 230A) until December 31, 2002 or until a new tenant should take over before that date. Ithaca Downtown Partnership has agreed to pay$900 per month for Space 225A, the balance of your lease payment($2,600 per month) will be $1,700.00 beginning June 1, 2002. Enclosed are invoices for May and June 2002. Sincerely yours,, a�L/Poyer Office Manager cc: Steven P. Thayer, Deputy City Controller Enclosures Center Ithaca,Box 146/171 E.State St.,/Ithaca,NY 14850-5562/(607)272-5275 /Fax(607)272-5385 /ciClightlink.com Proposed Resolution Budget&Administration Committee May 29, 2002 Determination of Environmental Significance-Contribution to IURA to Provide Loan Financing for Phase I of the Gateway Plaza Project WHEREAS, the Common Council proposes to contribute$689,959.43 to the Ithaca Urban Renewal Agency(IURA)for the purpose of providing loan assistance to Gateway Plaza Associates, LLC to undertake Phase I of the Gateway Plaza project, and WHEREAS, on February 26, 2002 the Planning and Development Board, as lead agency, resolved that the Gateway Plaza Development project did not have a significant impact on the environment and filed a Negative Declaration for the purposes of Article 8 of the Environmental Conservation Law in accordance with the provisions of Part 617 of SEQR, and WHEREAS, the proposed action to contribute funding earmarked for loan assistance to the Gateway Plaza project is classified as an unlisted action under the State Environmental Quality Review Act(SEQR) and the City Environmental Quality Review Act [CEQR Sec. 176-12], and WHEREAS, appropriate environmental review has been conducted including the preparation of an Environmental Assessment Form (EAF), now, therefore be it RESOLVED,that this Common Council, as lead agency in this matter, hereby adopts as its own, the findings and conclusions more fully set forth on the Environmental Assessment Form dated May 24, 2002, and be it further RESOLVED, that this Common Council, as lead agency, hereby determines that the proposed action at issue will not have a significant impact on the environment, and that further environmental review is unnecessary, and be it further RESOLVED,that this resolution constitutes notice of this negative declaration and that the City Clerk is hereby directed to file a copy of the same, together with any attachments, in the City Clerk's Office, and forward the same to any other parties as required by law. q:l planningl stafRnels liuralresolubons120021reso cc neg dec gateway 5.29.02.doc City Short Environmental Assessment Form http://www.naps.ci.ithaca.ny.us/forms/SEAF.asp'?print—tme&M--l4. City of Ithaca Short Environmental Assessment Form Printout of the Short Environmental Assessment Form for Project ID: 143 Choose Print from the File menu to print this form. Question: Your answer: 1)Applicant/Sponsor: ;City of Ithaca Common Council 2) Project name: Loan Assistance-Phase I,Gateway Plaza Project -- — --- -- —-- 3)Project location: 401E State,Street,Ithaca,NY also known as the former "Wilco%Press"and the"Dean Building"site 4) Is proposed action ": New Expansion O Modification/Alteration 5)Describe'proiect briefly: :' Contnbution to the Ithaca Urban`Renewal Agency torprovi-ile; loan'assistance to Gateway P1 a za",Associates,.LLC to undertake Phase I of the Gateway Plaza project. 6)Precise location i The project site is bounded by E.State Street,Sig Mile Creek i (road intersections,prominent landmarks, etc., and Green Street(see map). or provide map) LTltunate l 2 e AAecreos r 7)Aot 4 n tha o r Sq S �Ft F 8) t x _ Will proposed action comply with existing 0 YES 0 NO W zoning or other existing land use restrictions? If NO, describe briefly ?)What is present land use in vicinity of `Residential )�Tndustnal Agricultural project?._ a r 'az e 14' p kland/Open Spac Commerc;<a ther De'scribe: 10)Does action involve a permit/approval, or YES ONO funding,now or ultimately, from governmental If YES, list agency name and permit approval type: agency(Federal, State or Local)? Planning&Development Board-Site Plan 11)Does any-aspect of the action Have a YES t NO f�w r, currently:vah it'd perm or approval? Y If YES,hst agency nanieland permit/approval type «< Planning&Development 1 of 2 5/24/02 11:02 AM City Short Environmental Assessment Form http://wNvw.naps.ci.ithaca.ny.us/fonns/SEAF.asp?pnnt--true&ID=14 12) As a result of proposed action will existing permit/approval require modification? YES @ NO 13) Will project result in a large physical change to the project site or physically alter-- YES f more than one acre of land? �NO 14) Will there be a change to any unique or unusual land form found on the site or to any' site designated a unique natural area or citical environmental area by a local or state Q YES NO agency? 15)Will project alter or have an effect j_an existing waterway? 0YES NO 116) Will project have an impact on groundwater quality? ( YES NO 17)Will project affect drainage flow:on adjacent sites aNO _. ... ..___. r _ __.�. 18)Will project affect any threatened or endangered plant or animal species? { YES NO 19)Will proj ect result in an adverse effect.onair quality? 20) Will project have an effect on visual character of the community or scenic views or YES NO vistas known to be important to the community? 2Wlogical y m , toc,� p a , unportance or anysite designated a localla dmark or-in a landtnarlc AYES O' distract? �{ t 22)Will project have an effect on existing or future recreational opportunities? YES '?, NO 23)Will project result in traffic piyoblems otxause a major,,,& ,to#existing transportation s stems t�,YE$ NO 24) Will project cause objectionable odors, noise, glare,vibration, or electrical disturbance as a result of the project's operation during construction or after completion? 0 YES NO 25)Will project have any nnpact on public health or safety?, I 26)Will project affect the existing community by directly causing a growth in permanent populations of more than 5 percent over a one-year period OR have a negative effect on 0 YES @ NO the character or the community or neighborhood? 27)Is`there a:ptiibliccoritroversy�conceriing:the project? If any of questions 13-27 has been answered YES a completed Long Environmental Assessment Form (LEAF) is necessary I certi tat the mformataon provided above is rue to the best of my,knowledge , Signed f Date 4�ZV �Z Preparer's Name: Nels Bohn Title: Director of Community Development,IURA j Representing: City of Ithaca Common Council 2 of 2 5/24/02 11:02 AM RAZA- Project Description ............ ............... 00 ° o o CI ❑ DqDFj 0 MID" MD a 000's; no 0 ....................................... ...............................-�Pbioo D - i I ................................ ................................ Seneca Street — ...... ...... 0 Od 01 Ny C) Its EJ gwg $r posed ffo t It Plaza..Project....._............... 00 Q 0 0 . ......... V", ........... Green Street • A."" IZI 4, D 0 ............. ......-. 0 .. .......... CJ ] Cf................. eR yu N� .4 ...... . ......................a d. 'Ilk roposed Qoy�j( lei 0 A,vl reeri Projec 0 �:. : is ��_-r I:iIN�S< i�Ayy.\ y 0 JO ., � D.0 & El ............... DGO o ......................... ..I................... .......................... .......................... 000 00 0 ria L 0 r J EI m 0 C� D 13 LIC ra= D C) .-A Figure 2: City Context Map ::5:17 y 0 F -1h-C y Proposed Resolution Budget&Administration Committee May 29, 2002 Contribution to the Ithaca Urban Renewal Agency of the Eddygate Park Associates Loan Repayment to Provide Loan Financing for Phase I of the Gateway Plaza Project WHEREAS, Gateway Plaza Associates, LLC (GPA)was formed in 2001 and is owned by Mack A. Travis and Carol G. Travis, and WHEREAS, GPA has acquired an underutilized downtown site encompassing the"Dean Building" and the "former Wilcox Press,"a 4.1 acre site bounded by East State Street, Six Mile Creek and Green Street, and WHEREAS, GPA proposes to undertake a$10-million multi-use redevelopment project in three phases: • Phase 1 -50,000 sq. ft. of office, retail and museum; • Phase II —6,500 sq. ft. of retail; • Phase III—36-42 rental housing units; and WHEREAS, Phase I is projected to cost$6,200,000 and consist of redevelopment of the existing six-story Dean Building to create approximately 40,000 sq. ft. of Class A office space and approximately 10,000 sq. ft. of retail/museum space, and WHEREAS, completion of Phase I is projected to significantly strengthen the downtown economy and generate the following direct public benefits: ■ 120 Jobs created/retained in downtown; ■ $3 million increased tax base; ■ $175,000 increased tax revenues to City of Ithaca over the next 10 years(after tax abatements); ■ $5,500 increased annual payment to the Ithaca Downtown Partnership; ■ Dedication to City of Ithaca of a 25-foot wide strip of land along Six Mile Creek for 2,800 linear feet for a pedestrian walkway, and WHEREAS, GPA has committed to invest at least$1.2 million of equity into Phase I and secured loan commitments of$4.3 million from private sector financing sources, and WHEREAS, GPA seeks approximately$670,000 of loan financing to close the funding gap for Phase I, and WHEREAS, GPA seeks assistance from the City of Ithaca to complete Phase I of the Gateway Plaza project, and WHEREAS, an analysis of the projected Phase I income and expense statements submitted for bank financing shows that the return on the owner's equity investment for the project will not be unreasonably high, and WHEREAS, Mack Travis is the managing partner of Eddygate Park Associates(EPA), the owner of the 64- unit Eddygate housing project at 110 Dryden Rd. located in front of the Dryden Rd. public parking structure in Collegetown, and WHEREAS, Mack Travis seeks to access equity to invest in Phase I of the Gateway Plaza project, in part, through refinancing the Eddygate project, and WHEREAS, refinancing the Eddygate project will result in all creditors secured by mortgages, including the City of Ithaca, being prepaid in full, and WHEREAS, in the event that the proposed Eddygate refinancing is completed, the City of Ithaca will receive an approximate lump sum prepayment of$689,959.43 to discharge a mortgage securing a 1986 loan to EPA for acquisition of City-owned land now a part of the Eddygate site, and WHEREAS, the project is consistent with the Downtown Ithaca Development Strategy:2000 to 2010, adopted by the Downtown Partnership, and WHEREAS, the project site is targeted for redevelopment in the Economic Plan for the City of Ithaca:A Program for Action, and WHEREAS, the project is located within the Urban Renewal Project Boundary area, and WHEREAS, the project is in furtherance of the Urban Renewal Plan, and WHEREAS, the City of Ithaca is authorized by Section 503-A(4)(b)of General Municipal Law to contribute financial assistance to the Ithaca Urban Renewal Agency(IURA), and WHEREAS, the IURA is authorized by Section 554(6) and (11) of General Municipal Law to accept financial assistance from the City of Ithaca to further implementation of the Urban Renewal Plan, now therefore be it, RESOLVED, the Common Council hereby authorizes the loan repayment referenced in the 13th WHEREAS above, received from Eddygate Park Associates, be contributed to the Ithaca Urban Renewal Agency for the purpose of providing loan assistance to Gateway Plaza Associates, LLC to undertake Phase I of the Gateway Plaza project, and be it further, RESOLVED, that loan assistance from the IURA to Gateway Plaza Associates, LLC shall comply with the following minimum guidelines: • Maximum Loan Amount: $689,959.43 • Interest Rate: 4.75% annually • Term: Not to exceed 30 years Page 2 of 3 • Repayment: Level monthly payments due to fully amortize the debt over a term not to exceed 360 months (approximately monthly payment of$3,599) • Collateral: Sufficient to secure Loan, consistent with commercial lending standards for quality and quantity of collateral (subject to negotiation) • Guarantors: (1) Mack A. Travis, individually (2) Carol G. Travis, individually (3) Ithaca Rentals &Renovations, Inc., a NYS corporation • Condition: Granting of a public easement to the City of Ithaca on the project site of a 25-foot wide strip of land along Six Mile Creek for approximately 2,800 linear feet for a public access trail RESOLVED, that the Common Council hereby authorizes the Mayor, upon review by the City Attorney, to execute any and all documents, and take any and all actions, necessary to implement this resolution. Version#2, prepared by N. Bohn, 5/23/02 q:\planning\staff\nels\iura\cd-rlt\gateway\reso cc Ma gateway 5.29.02#2.doc Page 3 of 3 v CITY OF ITHACA 108 East Green Street Ithaca,New York 14850-5690 APR 17 2002 OFFICE OF THE MAYOR • ALAN J.COHEN ......... Telephone: 607/274-6501 Fax: 607/274-6526 To: Common Council From: Alan J. Cohen, Mayor - �1` Re: Gateway funding/Eddygate refinancing Date: 3/27/02 Mack Travis, the owner of the former Wilcox Press site and developer of the Gateway project, has approached the city with an idea to help close the funding gap in the Gateway project. A little history is necessary to explain the idea. Mr. Travis is also the owner of the Eddygate property in Collegetown. When the Eddygate project was first developed, the city was involved in two ways. First, the city successfully applied for a Housing Development Action Grant (HODAG). That grant was specifically for the support of low income housing, and 20% of the Eddygate units are reserved for low income tenants. The grant was funneled through the Ithaca Urban Renewal Agency, and a portion of the repayment funds are being used to support the low income rental housing program run by Ithaca Neighborhood Housing Services. The city was also involved in a land transaction for the project. The land that the project was constructed on was owned by the city. The city sold the land and now carries a mortgage for the property. Back to the present. After accounting for bank loans and personal investment, there remains a $1.5 million funding gap for the Gateway project. In other words, Mr. Travis still needs to find that amount of money to fund the construction of the new project. There is a limit to what any bank will lend for a residential or commercial project, typically a percentage of the total project value. For example, for a house mortgage, a bank will usually lend to the applicant no more than 70% of the home's worth. The loan applicant must close the gap with other collateral or other financing. As I just stated, Mr. Travis is looking to borrow an additional $1.5 'An Equal Opportunity Employer with an Affirmative Action Program' million dollars from other sources to close his financing gap. He has come up with a creative way to leverage the Eddygate project to free up funding for the Gateway project. He has approached Fannie Mae, a federally guaranteed loan program, to investigate the possibility of refinancing the Eddygate project. That means that they would lend him the money to pay off his existing city loans and they,would be the new lender. The Fannie Mae folks have indicated that they are willing to do this. Mr. Travis would then be in a position to pay off both the HODAG loan and the city mortgage. The amount required to pay off the city mortgage is currently $703,000. The idea that Mr. Travis has approached us with is that he would pay off the city mortgage and then the city would turn around and lend him those same monies for the Gateway project. I have discussed this idea with both Norma and Dominick, both of whom do not see any problems with the general concept. Both expressed concerns about details, for example, what would the terms for the new loan be. In this case, Mr. Travis is requesting the same terms on the new loan that he currently has on the existing mortgage. I will be asking Pat Vaughan to put this on the B&A agenda this month, but wanted to get this information out to you now so that if you had any questions ahead of time, staff would be better prepared to answer them at the committee meeting. If you do have any questions, please direct them to Doug McDonald. cc: Doug McDonald Dominick Cafferillo Norma Schwab Nels Bohn CITY OF ITHACA Gg t t 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF THE CITY ATTORNEY Norma W Schwab. City Attornev Telephone: 60'2--i-6�;0-4 AORpTED Patricia Dunn. Assistant City.-Attorney Fax: 60 2-4-6io- Khandi"e NI. Sokoni, Associate Attornev MEMORANDUM To: Alan J. Cohen, Mayor Common Council From: Norma W. Schwab, City Attorney Date: May 22, 2002 Subject: Contributions From the City to The IURA You have asked whether or not the City of Ithaca can contribute money to the Ithaca Urban Renewal Agency. The specific situation under consideration stems from the refinancing of Eddygate,with the money resulting from the refinancing to be paid back to the City, and those funds to be contributed by the City to the IURA for use in Mack Travis'proposed Gateway project. General Municipal Law §503-A(4)(b) authorizes municipalities to make advances, loans, grants,subsidies,contributions,and any other form of financial assistance to urban renewal agencies, for the purpose of aiding such urban renewal agency in carrying out and effectuating the purposes and provisions of the urban renewal provisions of the General Municipal Law. Correspondingly, urban renewal agencies are authorized to accept such financial assistance pursuant to Section 554(6) and(11). In a 1979 opinion of the State Comptroller,it was determined that the City of Elmira had the authority to subsidize its urban renewal agency in the operation of a commercial(private)mall until the mall became self-sustaining. assuming that other provisions of the urban renewal laws are complied with. Our office has been advised by Nels Bohn,Director of Community Development,that based on the information he has received regarding Mack Travis'Gateway project, it does meet the Ithaca Urban Renewal Agency's guidelines and regulations regarding urban renewal projects. Given that,it is my opinion that it would be legal for the City of Ithaca to contribute financial assistance to the Ithaca Urban Renewal Agency for the Agency's use in carrying out projects consistent with its urban renewal plan(in this case specifically the Gateway project). /dmlt K:\norma\memos\mayor-contributions to IURA.doc 1 h "An Equal Opportunity Employer with a commitment to workforce diversification." ►.� Project Description .............................................. ......... ............................................................................ .................... QVY D Ell 1 Op Cq Ji r 0! i U 1.3 L- C� 00 -J ................ ........... ..................... ............ . \.__...------.......__.._........_............_.__.. . Seneca Street ----................................. 00 u.Ji Q-7 J 7 �,COM' Mon's 0 the 2 , . 0- ' , , Q i -,-rb 'PropoP d Ute .......... Plaza.. .......................................... (D 01000 0 0 �—, — if Green Str k,-, . ............. D 8. LJ .......... .................. ............. v .......... ........ ............. 1`4• ............ ED roposed Qta D EID 2M �yu 0 a 0 reen Project-,'Zo. 0 Q°�`'` q Hn on 1 ! CD LI C r ui L;pto no ................. t 13 -B C] OCJ 000 0 0 0 LI K, C) ""-3�z WWI 'D 0 Figure 2: City Context Map Project Description a fi P� i /AA 3 40 �t 7 } 1 Figure 8: Dean Building, Simulated Perspective from State Street. HOLTArchitects 8 Trowbridge&Wolf,Landscape Architects T.G.Miller Engineers Project Description 5 4 3 2 I I I I I I Stone Comm(lypJ I Brk;k to match A Roof _ emsthg 1 � Fifth Floor A Fourth Floor NeW Wrdp1N opw" a — � ago Third Floor I I I I second Floor I I I First 44 ob . O O New N{ndow omit tow Ground Floor I— Nest Elevation Figure 18:Dean Building West Elevation HOLT Architects 19 Trowbridge&Wolf,Landscape Architects T.G.Miller Engineers A Controller - Request Funds for Department Head/Council Retreat WHEREAS, City Department Heads have indicated a need for a Common Council/City Department Heat Retreat, and WHEREAS, the retreat to be held on May 31st has an estimated cost of $1, 200 for facilitation, food and supplies; now, therefore, be it RESOLVED, That Common Council hereby authorizes the transfer of an amount not to exceed $1, 200 from the Unrestricted Contingency account A1990 to the Human Resources account A1430-5440 for the purpose of funding said retreat .