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Home My WebLink About04-24-02 Budget & Administration Committee Meeting Agenda BUDGET AND ADMINISTRATION COMMITTEE APRIL 24, 2002 7 :00 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Common Council B. City Chamberlain 1 . Report on Tax Foreclosure Properties - Continued from March meeting. 2 . Discussion on Water Bills C. Mayor 1 . Gateway Funding/Eddygate Refinancing - Discussion/Possible Resolution D. City Clerk 1 . Mahogany Grill Restaurant Alcohol Permit Request - Resolution 2 . Lost Dog Cafe Alcohol Permit Request - Resolution 3 . Dano' s on Cayuga Alcohol Permit Request Resolution 4 . Designation of 2002 City of Ithaca Polling Locations - Resolution 5 . Taste of Thai Alcohol Permit Request - Resolution E. Planning Department 1 . Request to Approve Contract with the National Development Council - Resolution F. DPW 1 . Request to Establish Stewart Avenue Bridge over Fall Creek Capital Project - Resolution 2 . Cass Park Pool and Rink Operations Building Roof Repair - Discussion/Possible Resolution BUDGET AND ADMINISTRATION COMMITTEE APRIL 24, 2002 PAGE 2 G. Controller 1 . Approval of 2003 Guidelines for Community Service Funding - Resolution H. Reports 1 . Mayor' s Report 2 . Council Members' Announcements 3 . Next Month' s Meeting: May 22 or May 29, 2002? CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 I OFFICE OF THE CHAMBERLAIN ATE Telephone: 607/274-6580 Fax: 607/272-7348 To: Budget and Administration Committee From: Debra A. Parsons, City Chamberlain Re: Tax Foreclosure Properties With the exception of 1022-24 N. Tioga Street,the attached list represents properties that had been included in the 2001 Tax Foreclosure Proceedings. The redemption period expired March 15. Taxes on these properties have not yet been paid. I have attached printouts from the GIS system of each property. This list has been sent to Paul Mazzarella at INNS and to Sue Kittel,to determine if any of these properties should be transferred to Neighborhood Housing as pad of the Neighborhood Initiative. This list was also sent to DPW,building, and planning departments. I would like authorization for the following: 1. To accept payment from the owner of any of these properties through May 10th. 2. To withhold those properties from the sale that INNS is interested in acquiring, provided Common Council agrees no later than May 10th 3. To sell the remaining properties at the auction scheduled May 10. Please let me know if you have any questions. "An Equal Opportunity Employer with a commitment to workforce diversification." Properties To Be Sold at Auction May 11, 2002 Address Name Year Base Lien Total Due 14.-3-2 1022-24 TIOGA ST N FARRELL,THOMAS H In Foreclosure 2000 $4,493.66 $6,017.08 2001 $4,599.08 $5,288.94 1999 $1,401.98 $2,332.67 50.-3-1 213 CASCADILLA ST ANTRUM,HAROLD JR Install Agree in Default 1999 $92.73 $275.19 2000 $768.04 $1,400.05 2001 $108.29 $124.53 103.-2-9 407-09 TITUS AVE CARPENTER,REDPONEY 2000 $1,591.75 $2,429.69 10$.4-37 613 HUDSON ST BARTHOLOMEW, 2001 $4,230.54 $4,865.12 2000 $642.95 $1,243.69 Wednesday,March 20,2002 Page I of I MapPage Page 1 of 1 Return to IthacaMaps.Org Turn layers on and off: j 'lel,ii�l��llt�l I I'I�I hI 111�II��I,�f 1�I�II�I ' Address Search:JADAMS ST p II Tax Parcel Search: eg: 31-3-3 Owner Name Search: City Authorized User �l Click on the Map to: Choose any item below for further Pan ' Zoom In t`Zoom Out ' Get details: Tax Parcel ID: 14:3-2 Address: 1022-24 TIOGA ST N Commercial Info Store/Office/Ant Zone District R-2b O LN ST RE E` Voting District 5_1 Census Neighborhood Fall Creek a Tax Parcel ID: 14.-3-2 a Address: 1022-24 Street: TIOGA ST N Use: Part res use > — 1 • 0 Acres: ]> Lot Frontage(ft): 80 (D A (D Lot Depth(ft): 129 — Owner 1: FARRELL,THOMAS H LONG:-76.4983 LAT:42.4517 Owner 2: 0.075 Miles Deed book: 804 Deed Page: 110 Roll Section: 1 Land Value: 18900 Total Value: 135900 http://www.ithacamaps.org/scripts/hsrun.exe/webapps/ithacaGI S/StateId/SV 6eZYrGmiMmW...Q 3/20/02 MapPage Page I of I Return to....1thacaM r a S.O i a P -9 Turn layers on and off: ! y I`� '� '' Get HVIDII ';i$''I°!wlil� �'fP°i�fi9"1°!gri°;i 1614 iloIitil�'� Address Search:JADAMS ST jll Tax Parcel Search: .,_ r eg:33.-3-3 ME=,,Owner Name Search: City Authorized User Click on the Map to: Choose any item below for further details: TaxParcelID; 14:3-2 14740 Address: 1022-24 TIOGA ST N Commercial Info Store/Office/AZone District R-2b V_.oting District 5-I �� T R� Census Nei borhood Fall Creek Ir 1 a � • — A � A > G) D 1 :tI 1 LONG:-76.4983 LAT:42.4517 0.075 _ 'Miles http://www.ithacamaps.org/scripts/hsrun.exe/webapps/ithacaGI S/Stateld/SV 6eZYrGmiMmW...Q 3/20/02 MapPage Page 1 of 1 �III� �II' � �i ��ol' Get_Help Return to IthacaMaps.Org Turn layers on and off: Address Search. I` Choose Street Number: 47-0��9; TITUS AVE Tax Parcel Search: eg:33.-3-3 i jl IV'i� I�'il�ll'li�I�illll d�'ll IIIhV�If�;jll�I I��I��II, Owner Name Search: City Authorized User III r ui Click on the Map to: Choose any item below for further C Pan �' Zoom In Zoom Out �`' Get details: Tax Parcel ID: 103.-2-9 Address: 407-09 TITUS AVE woR �[CU5f Zone District R-2b Voting_District 2_-2 Census Neighborhood Titus Flats • 1 Tax Parcel ID: 103.-2-9 �I Address: 407-09 Street: TITUS AVE Use: 2 family Acres: Lot Frontage(ft): 86 �i Lot Depth(ft): 100 Owner 1: CARPENTER,REDPONEY Owner 2: LONG: -76.5045 LAT:42.4335 Deed book: 741 0.1 5_1 Miles Deed Page: 51 Roll Section: 1 Land Value: 18300 Total Value: 55000 http://www.ithacamaps.org/scripts/hsrun.exe/webapps/ithacaGIS/Stateld/SV6unerGiOgm2Wn..l 3/20/02 MapPage Page I of 1 Return to_.i..thacaMaps.Org Turn layers on and off: Get,Help I�l1�!'4�lyr�91'1 I''1�ri��E�i;�fdll j', i�0lli l°ll Address Search: �a�� ill; Choose Street Number:� TITUS AVE 407-09� I � Tax Parcel Search: __.__________� eg: 33.-3-3 Owner Name Search: City Authorized User ^ X44! Click on the Map to: Choose any item below for further details: Tax_ParcelID: 103:2-9 Pan ��Zoom In �' Zoom Out �"` Get Address: 407-09 TITUS AVE Zone District R-2b NOR 51 Voting District 2-2 Census Neighborhood Titus Flats LONG:-76.5045 LAT:42.4335 0.15 Miles 7 91l, f�irppi n. http://www.ithacamaps.org/scripts/hsrun.exe/webapps/ithacaGI S/Stateld/SV 6unerGiOgrn2 Wn...( 3/20/02 MapPage Page 1 of 1 Retu.r..n to..lthacaMaps O_rg Turn layers on and off: Get_Help NEE=4li iio+911,;°919+ I �Ftl+�?��,°III".I,. I it I111i iii' N! , II�PW' � ��!i''�1 �!e eyld��i + 613 '+ Address Search: ! 1 Choose Street Number: HUDSON ST Tax Parcel Search: eg: 33.-3-3-,I= Owner Name Search: City Authorized User �lll f jai�!I Click on the Map to: Choose any item below for further C' Pan Zoom In Zoom Out ` Get details: V& Tax Parcel 1D; 108.-1-37 Address: 613 HUDSON ST Zone District R-lb u Building_1D 1 Voting District 11-55 0 D*� cps � Er Census Neighborhood Eastern South Hill. Tax Parcel ID: 108.4-37 1 Address: 613 Street: HUDSON ST WM wow _ Use: Apartment Acres: Lot Frontage(ft): 63 f Lot Depth(ft): 202 - — Owner 1: SMEENK,KEVIN R LONG:-76.4924 LAT:42.433 "!I Owner 2: 0.3 Miles Deed book: 827 NONE= Deed Page: 62 Roll Section: 1 Land Value: 22900 Total Value: 125000 http://www.ithacamaps.org/scripts/hsrun.exe/webapps/ithacaGI S/Stateld/SV 6unerGiOgm2 Wn..l 3/20/02 MapPage Page 1 of 1 Return-to_IthacaMaps,Org Turn layers on and off: Get Help 'li I'�'f E'1,1 Pd�' I�B�E a4i i'�,'i16�U1�1�i' I Y4 �I �i I �� II�"I III i , ilry�lli Address Search: t li Choose Street Number:FT73 HUDSON ST Tax Parcel Search: .__... eg: 33.--'-3 Owner Name Search: City Authorized User Click on the Map to: Choose any item below for further details: Pan C- Zoom In Zoom Out C' Get Tax Parcel ID: 108.-1-37 Address. 613 HUDSON ST ` Zone District R-Ib \\ Building ID 1 ® Voting,_District 1-5 Census Neighborhood y { Eastern South Hill 'n, �a or �g11 111W�}III�I�I"�I�Ig��i I II,I d (� P4r III ! r e � ! w x go or LONG: -76.4924 LAT:42.433 !r�l�llf':,�111�1'I��i',llPlhll�&pl 0.3 Miles Ipl,l I�III�I'��I�IIIG�I I II d I'a�+111111 � wl.�l`IIII r http://www.ithacamaps.org/scripts/hsrun.exe/webapps/ithacaGIS/Stateld/SV6unerGiOgm2 Wn..l 3/20/02 MapPage Page 1 of 1 Return to IthacaMaps..Org Turn layers on and off: Address Search: ADAMS ST Tax Parcel Search: 74 eg:33.-3-3 Owner Name Search: City Authorized User Sol= Click on the Map to: Choose any item below for further Pan G Zoom In n Zoom Out Get details: Tax Parcel ID 50.-3-1 r / j Address: 213 CASCADILLA ST # Zone District R-2b Buding_ID 1 Voting District 22=1 # _AA _A ' Census Neighborhood Lower Northside 4 Tax Parcel ID: 50.-3-1 Address: 213 Street: CASCADILLA ST # u Use: 1 family # I� Acres: # Lot Frontage(ft): 25 Lot Depth(ft): 66 �• Owner 1: ANTRUM,HAROLD JR �I� �� LONG: -76.5021 LAT:42.4443 �{ '+ � �V'�'�P'i Owner 2: 0.075 Miles Deed book: 661 Deed Page: 489 Roll Section: 1 Land Value: 6300 Total Value: 20000 http://www.ithacamaps.org/scripts/hsrun.exe/webapps/ithacaGI S/Stateld/SV 6unerGiOgm2 Wn...( 3/20/02 MapPage Page I of 1 Return to lthacaMa s.Or �,I 6 li�,` III I , Y�1II � I P -9 Turn layers on and off: d Get. Help ll;lll I,I ; Ii1,,w Address Search: ADAMS ST Tax Parcel Search: ___.. . eg: 33.-3-3 Owner Name Search: City Authorized User Click on the Map to: Choose any item below for further details: Tax Parcel ID: 50.-3-1 G Pan �°Zoom In C�`1 Zoom Out C=Get Address: 213 CASCADILLA ST Zone District R-2b 1 Building ID I Voting District 271 Census Neighborhood Lower Northside --- A, IA, J j 1 I, LONG:-76.5021 LAT:42.4443 0.075 Miles �Illil 19 i it I C I IIVI a ail', http://www.ithacamaps.org/scripts/hsrun.exe/webapps/ithacaGIS/Stateld/SV6unerGiOgm2Wn..j( 3/20/02 Carol Shi e- Fw: Water users a in the minimum Pa e 1 From: "Patricia Vaughan" <paty @cityofithaca.org> To: <carols @cityofithaca.org> Date: Friday,April 19, 2002 9:02:46 AM Subject: Fw:Water users paying the minimum -----Original Message----- From: "Debra Parsons"<DEBRAP @cityofithaca.org> To: "Daniel Cogan"<dcogan @cityofithaca.org> Cc: 'Bill Gray" <BILLG @cityofithaca.org>; "Larry Fabbroni" <LARRYF @cityofithaca.org>; "Pat Vaughan"<paty @cityofithaca.org> Sent: Monday, April 01,2002 11:00 AM Subject: Re:Water users paying the minimum Looking at a typical quarter, we have 1500 customers with small meters(generally residential)that pay the minimum. 1200 of those have consumption less than 1000 cu.ft., and 900 have consumption less than 800 cu.ft. I looked at the effects on revenue. To adjust the minimum to 800 cuft would mean a reduction of$44,000 in water revenue and $38,000 in sewer revenue, and reduce the bill by$18.48. 900 cu.ft would reduce revenues $35,000 and $30,000 respectively, reducing a bill by$13.86, and a 1000 minimum would reduce revenues $25,000 and $21,000 respectively, reducing a bill by$9.24. 1 cannot tell how many of these bills are senior citizens, or are eligible for the assessment reduction based on age and income. Debra A. Parsons City Chamberlain City of Ithaca 108 E. Green Street Ithaca, NY 14850 (607)274-6585 >>>"Daniel Cogan" <dcogan @cityofithaca.org>03/28/02 05:21 PM >>> Hi Deb, To continue the discussion we were having at our B&A meeting, it would be useful to have the total number of bills that typically pay the minimum amount each cycle. I would like to have some idea of the impact of changing the minimum. Could you look this up or let me know where to go to find that information? Thanks, dan LDS w cones L SzN i�rZ G CITY OF ITHACA 108 East Green Street Ithaca,New York 14850-5690 OFFICE OF THE MAYOR • ALAN J.COHEN Telephone: 607/274-6501 Fax: 607/274-6526 rAPR C�To: Common Council '16 2002 From: Alan J. Cohen, Mayor 9C By Re: Gateway funding/Eddygate refinancing Date: 3/27/02 Mack Travis, the owner of the former Wilcox Press site and developer of the Gateway project, has approached the city with an idea to help close the funding gap in the Gateway project. A little history is necessary to explain the idea. Mr. Travis is also the owner of the Eddygate property in Collegetown. When the Eddygate project was first developed, the city was involved in two ways. First, the city successfully applied for a Housing Development Action Grant (HODAG). That grant was specifically for the support of low income housing, and 20% of the Eddygate units are reserved for low income tenants. The grant was funneled through the Ithaca Urban Renewal Agency, and a portion of the repayment funds are being used to support the low income rental housing program run by Ithaca Neighborhood Housing Services. The city was also involved in a land transaction for the project. The land that the project was constructed on was owned by the city. The city sold the land and now carries a mortgage for the property. Back to the present. After accounting for bank loans and personal investment, there remains a $1.5 million funding gap for the Gateway project. In other words, Mr. Travis still needs to find that amount of money to fund the construction of the new project. There is a limit to what any bank will lend for a residential or commercial project, typically a percentage of the total project value. For example, for a house mortgage, a bank will usually lend to the applicant no more than 70% of the home's worth. The loan applicant must close the gap with other collateral or other financing. As I just stated, Mr. Travis is looking to borrow an additional $1.5 'An Equal Opportunity Employer with an Affirmative Action Program" �� million dollars from other sources to close his financing gap. He has come up with a creative way to leverage the Eddygate project to free up funding for the Gateway project. He has approached Fannie Mae, a federally guaranteed loan program, to investigate the possibility of refinancing the Eddygate project. That means that they would lend him the money to pay off his existing city loans and they would be the new lender. The Fannie Mae folks have indicated that they are willing to do this. Mr. Travis would then be in a position to pay off both the HODAG loan and the city mortgage. The amount required to pay off the city mortgage is currently $703,000. The idea that Mr. Travis has approached us with is that he would pay off the city mortgage and then the city would turn around and lend him those same monies for the Gateway project. I have discussed this idea with both Norma and Dominick, both of whom do not see any problems with the general concept. Both expressed concerns about details, for example, what would the terms for the new loan be. In this case, Mr. Travis is requesting the same terms on the new loan that he currently has on the existing mortgage. I will be asking Pat Vaughan to put this on the B&A agenda this month, but wanted to get this information out to you now so that if you had any questions ahead of time, staff would be better prepared to answer them at the committee meeting. If you do have any questions, please direct them to Doug McDonald. cc: Doug McDonald Dominick Cafferillo Norma Schwab Nels Bohn Mahogany Grill Alcohol Permit Request WHEREAS, the City Clerk has received a request to allow the Mahogany Grill Restaurant to utilize certain areas along Aurora Street for outdoor dining, and WHEREAS, this use of public property has been deemed proper and successful , and WHEREAS, the City of Ithaca wishes to promote diverse uses of the Primary and Secondary Commons, including outdoor dining, and WHEREAS, it is Common Council' s responsibility to determine whether or not to allow the serving and consumption of alcohol on the Primary and Secondary Commons, and WHEREAS, Common Council has determined that the use of this public property for outdoor dining at the Mahogany Grill Restaurant, including the responsible sale and consumption of alcohol, is desirable, and WHEREAS, Common Council has determined that any use of this or similar public property involving the sale and consumption of alcohol should be covered by a minimum of $1, 000, 000 insurance under the Dram Shop Act; now, therefore, be it RESOLVED, For the year 2002, Common Council hereby approves a revocable Alcoholic Beverage Permit for the outdoor sale and consumption of alcohol for the Mahogany Grill Restaurant the includes the sale of alcohol in accord with the terms and conditions set forth in application therefore, including minimum Dram Shop coverage in the amount of $1, 000, 000 and the approval of an outdoor dining permit . Lost Dog Cafe Alcohol Permit Request WHEREAS, the City Clerk has received a request to allow the Lost Dog Cafe to utilize certain areas along Cayuga Street for outdoor dining, and WHEREAS, this use of public property has been deemed proper and successful, and WHEREAS, the City of Ithaca wishes to promote diverse uses of the Primary and Secondary Commons, including outdoor dining, and WHEREAS, it is Common Council' s responsibility to determine whether or not to allow the serving and consumption of alcohol on the Primary and Secondary Commons, and WHEREAS, Common Council has determined that the use of this public property for outdoor dining at the Lost Dog Cafe, including the responsible sale and consumption of alcohol, is desirable, and WHEREAS, Common Council has determined that any use of this or similar public property involving the same and consumption of alcohol should be covered by a minimum of $1, 000, 000 insurance under the Dram Shop Act; now, therefore be it RESOLVED! For the year 2002, Common Council hereby approves a revocable Alcoholic Beverage Permit for the outdoor sale and consumption of alcohol for the Lost Dog Cafe that includes the sale of alcohol in accord with the terms and conditions set forth in application therefore, including minimum Dram Shop coverage in the amount of $1, 000, 000 and the approval of an outdoor dining permit. Dano' s on Cayuga Alcohol Permit Request WHEREAS, the City Clerk has received a request to allow the Dano' s on Cayuga Restaurant to utilize certain areas along Cayuga Street for outdoor dining, and WHEREAS, this use of public property has been deemed proper and successful, and WHEREAS, the City of Ithaca wishes to promote diverse uses of the Primary and Secondary Commons, including outdoor dining, and WHEREAS, it is Common Council ' s responsibility to determine whether or not to allow the serving and consumption of alcohol on the Primary and Secondary Commons, and WHEREAS, Common Council has determined that the use of this public property for outdoor dining at the Dano' s on Cayuga Restaurant, including the responsible sale and consumption of alcohol, is desirable, and WHEREAS, Common Council has determined that any use of this or similar public property involving the same and consumption of alcohol should be covered by a minimum of $1, 000, 000 insurance under the Dram Shop Act; now, therefore be it RESOLVED, For the year 2002, Common Council hereby approves a revocable Alcoholic Beverage Permit for the outdoor sale and consumption of alcohol for the Dano' s on Cayuga Restaurant that includes the sale of alcohol in accord with the terms and conditions set forth in application therefore, including minimum Dram Shop coverage in the amount of $1, 000, 000 and the approval of an outdoor dining permit. Taste of Thai Alcohol Permit Request WHEREAS, the City Clerk has received a request to allow the Taste of Thai Restaurant to utilize certain areas along Aurora Street for outdoor dining, and WHEREAS, this use of public property has been deemed proper and successful, and WHEREAS, the City of Ithaca wishes to promote diverse uses of the Primary and Secondary Commons, including outdoor dining, and WHEREAS, it is Common Council ' s responsibility to determine whether or not to allow the serving and consumption of alcohol on the Primary and Secondary Commons, and WHEREAS, Common Council has determined that the use of this public property for outdoor dining at the Taste of Thai Restaurant, including the responsible sale and consumption of alcohol, is desirable, and WHEREAS, Common Council has determined that any use of this or similar public property involving the sale and consumption of alcohol should be covered by a minimum of $1, 000, 000 insurance under the Dram Shop Act; now, therefore be it RESOLVED, For the year 2002, Common Council hereby approves a revocable Alcoholic Beverage Permit for the outdoor sale and consumption of alcohol for the Taste of Thai Restaurant that includes the sale of alcohol in accord with the terms and conditions set forth in application therefore, including minimum Dram Shop coverage in the amount of $1, 000, 000 and the approval of an outdoor dining permit . Designation of 2002 City of Ithaca Polling Locations RESOLVED, That the following locations be designated as City of Ithaca polling locations for the year 2002 : 2002 CITY OF ITHACA POLLING LOCATIONS FIRST WARD lst District Alternative Community School Chestnut Street 2nd District Alternative Community School Chestnut Street 3rd District Titus Towers II 798 S. Plain St 4th District South Hill School 520 Hudson St 5th District South Hill School 520 Hudson St 6th District Titus Towers II 798 S. Plain St 7th District Titus Towers II 798 S. Plain St SECOND WARD 1st District GIAC 300 W. Court St 2nd District GIAC 300 W. Court St 3rd District Central Fire Station 310 W. Green St 4th District Central Fire Station 310 W. Green St THIRD WARD lst District Robert Purcell Union Jessup Road 2nd District Belle Sherman Annex Cornell St 3rd District Belle Sherman Annex Cornell St 4th District Belle Sherman Annex Cornell St FOURTH WARD lst District Class of ' 22 Hall 659 Stewart Ave 2nd District #9 Fire Station 309 College Ave 3rd District #9 Fire Station 309 College Ave 4th District Class of ' 22 Hall 659 Stewart Ave FIFTH WARD lst District Fall Creek School 202 King St 2nd District Fall Creek School 202 King St 3rd District Robert Purcell Community Ctr Jessup Rd 4th District Fall Creek School 202 King St 5th District Robert Purcell Community Ctr Jessup Rd 6th District Cornell Cooperative Ext 615 Willow Ave Designation of 2002 City of Ithaca Polling Locations RESOLVED, That the following locations be designated as City of Ithaca polling locations for the year 2002 : 2002 CITY OF ITHACA POLLING LOCATIONS FIRST WARD 1st District Alternative Community School Chestnut Street 2nd District Alternative Community School Chestnut Street 3rd District Titus Towers II 798 S. Plain St 4th District South Hill School 520 Hudson St 5th District South Hill School 520 Hudson St SECOND WARD 1st District GIAC 300 W. Court St 2nd District GIAC 300 W. Court St 3rd District Central Fire Station 310 W. Green St 4th District Central Fire Station 310 W. Green St THIRD WARD 1st District Robert Purcell Community Ctr Jessup Road 2nd District Belle Sherman Annex Cornell St 3rd District Belle Sherman Annex Cornell St FOURTH WARD 1st District Class of ' 22 Hall 659 Stewart Ave 2nd District #9 Fire Station 309 College Ave 3rd District #9 Fire Station 309 College Ave FIFTH WARD 1st District Fall Creek School 202 King St 2nd District Fall Creek School 202 King St 3rd District Robert Purcell Community Ctr Jessup Rd 4th District Fall Creek School 202 King St Taste of Thai Alcohol Permit Request WHEREAS, the City Clerk has received a request to allow the Taste of Thai Restaurant to utilize certain areas along Aurora Street for outdoor dining, and WHEREAS, this use of public property has been deemed proper and successful, and WHEREAS, the City of Ithaca wishes to promote diverse uses of the Primary and Secondary Commons, including outdoor dining, and WHEREAS, it is Common Council ' s responsibility to determine whether or not to allow the serving and consumption of alcohol on the Primary and Secondary Commons, and WHEREAS, Common Council has determined that the use of this public property for outdoor dining at the Taste of Thai Restaurant, including the responsible sale and consumption of alcohol, is desirable, and WHEREAS, Common Council has determined that any use of this or similar public property involving the sale and consumption of alcohol should be covered by a minimum of $1, 000, 000 insurance under the Dram Shop Act; now, therefore be it RESOLVED, For the year 2002, Common Council hereby approves a revocable Alcoholic Beverage Permit for the outdoor sale and consumption of alcohol for the Taste of Thai Restaurant that includes the sale of alcohol in accord with the terms and conditions set forth in application therefore, including minimum Dram Shop coverage in the amount of $1, 000, 000 and the approval of an outdoor dining permit . Planning Department - Request to Approve Contract with the National Development Council WHEREAS, the City has determined that it needs the professional services of an advisor to work with the City to develop and assist in the implementation of their community and economic development programs, and WHEREAS, the Planning Department has selected the National Development Council to assist the City with community and economic development at an estimated cost of $50, 000, and WHEREAS, the contract period will begin June 1, 2002 and end May 31, 2003 ; now, therefore, be it RESOLVED That Common Council hereby authorizes the Mayor to enter into the attached draft agreement with the National Development Council at a cost not to exceed $50, 000 to assist the City with its community and economic development programs for the period June 1, 2002 through May 31, 2003 , and be it further RESOLVED, That the funds for said contract shall be derived from the following sources : UtIt(�S;rt( � r 20 . 10Planning Department - Request to Approve Contract with the National Development Council WHEREAS, the City has determined that it needs the professional services of an advisor to work with the City to develop and assist in the implementation of their community and economic development programs, and WHEREAS, the Planning Department has selected The National Development Council to assist the City with community and economic development at an estimated cost of $50, 000, and WHEREAS, the contract period will begin May 1, 2001 and end April 30, 2002; now, therefore, be it RESOLVED, That Common Council hereby authorizes the Mayor to enter into the attached lump-sum contract with The National Development Council at a cost not to exceed $50, 000 to assist the City with its community and economic development programs for the period May 1, 2001 through April 30, 2002, and be it further RESOLVED, That the funds for said contract shall be derived from the following sources : Capital Project #250 $28, 000 Capital Reserve #14 $22, 000 NE)C2002 Contract.doc Page 1 �I AGREEMENT �P D BY AND BETWEEN CITY OF ITHACA,NEW YORK AND THE NATIONAL DEVELOPMENT COUNCIL REGARDING COMMUNITY AND ECONOMIC DEVELOPMENT ADVISEMENT THIS AGREEMENT entered into as of the V day of ,2002 and ending��12003,by and between City of Ithaca,New York(hereinafter referred to as the City),and the National Development Council(hereinafter referred to as°NDC or the"Contractor"), a not-for-profit corporation organized and existing under the laws of the State of New York and having principal f offices at 51 East 42°d Street, Suite 300,New York,New York. i WITNESSETH THAT: t I WHEREAS,the City has determined that it needs the professional services of an advisor to work with the City to develop and assist in the implementation of their Community and Economic Development Programs; and ! WHEREAS,the Contractor has submitted a proposal to carry out the required services; and WHEREAS, The City has selected the Contractor and the Contractor has agreed to perform the services set forth hereunder; and i f WHEREAS,the compensation to be paid to the Contractor is comparable to compensation E normally paid for such services within the State of New York; 4 i NOW,THEREFORE,The City and the Contractor hereby agree as follows: (' SECTION 1: EMPLOYMENT r 101. The City hereby employs the Contractor and the Contractor hereby agrees to perform the services set forth herein in accordance with the terms and conditions and for the consideration set forth herein. i 102. The person in charge of administering this Agreement on behalf of the City shall be Douglas B. McDonald or such other person, as they shall designate in writing. t i i 1 NDC2002 Contract.doc Page 2 i I 103. The person responsible for the services to be rendered on behalf of the Contractor shall be Kevin McLaughlin or Daniel Marsh, Directors of the Contractor or such other qualified person as is designated in writing by the Contractor and accepted by the City. i 103. The Contractor shall not,unless otherwise authorized in this Agreement, subcontract any of the services to be performed by it under this Agreement without prior written j approval of the City. SECTION 2: SCOPE OF SERVICES 201. NDC shall perform the services set forth under this Agreement in a satisfactory manner, as determined by the City.NDC shall make such revisions or modifications to its work, at its own cost and expense, as may be required by the City; provided, `f however,NDC shall not be required to make revisions at its sole cost and expense where the revisions are based upon services to be beyond the scope of the services initially to be provided by NDC hereunder. 201. In performing the services contemplated under this Agreement,NDC shall consult with the staff of the City,and shall meet, as appropriate,with other employees or officials and with other persons or entities,as necessary, including City, State and Federal officials and/or neighborhood groups or organizations. 201. NDC offers the City a full scope of economic,community, and housing development services and training. The City will, in writing,select the services,the timing and order of the delivery of the services, and the degree to which the services are provided. The City,in their sole discretion,will determine the adequacy of the services provided and may add or delete services as it sees fit. The services contemplated by this Agreement are as outlined in this paragraph 203 except for services which may be provided by or through NDC Housing and Economic Development Corporation,which will be governed by paragraph 505. O1. NDC will assist in developing,reviewing and evaluating projects being considered by the City for community and economic development assistance. This may include, as directed. evaluating sponsor/developer experience and capacity f financial review and structuring review of appraisals, cost assumptions, capital budgets, operating statements,marketing data and other funding commitments advising on tax credit equity sources,requirements and structuring identifying other funding sources when required assisting with development issues during pre-development and development I i G I i N.DC2002 Contract.doc Page 3 structuring loan documents and development agreements advising on program regulation issues introduce appropriate developers to the Client. .02 At the direction of the City,NDC will provide technical support and/or financial analysis of public facility, economic and/or housing development programs proposals as periodically referred by staff. .03 NDC will review, as directed,the City's established economic development and/or housing development programs,including: program goals eligibility criteria underwriting guidelines program documents internal administration of application and approval process suggest methods designed to increase activity and funds available to lend i .04 NDC will provide technical assistance and advocacy in the City's C efforts to seek awards of governmental monies and approval of various programs including,but not limited to, CDBG,Title IX,Float financing; HUD Section 108 loans (EDI&BEDI),HOME; Hope,U.S. Department of Commerce EDA,U.S. Small Business Administration; and the State of f New York's Housing and Economic Development Assistance Programs. .05 NDC will, at the City's direction,provide up to/days of in-house staff training from its existing course curriculum in econo is d/or housing development finance. In addition NDC will provide cholarshipcto the NDC Housing or Economic Development Finance Training Programs. .06 At the City's election,NDC will provide technical assistance to up to one CHDOs of the City's choosing. The cost of this assistance will be underwritten by the U.S. Department of Housing and Urban Development (HUD). HUD will compensate NDC for providing this technical assistance to the CHDOs and the City will bear no cost of this assistance. .07 Pursuant to Section 104 hereof,NDC will execute a sub-contractual agreement with The Grow America Fund,Inc. ("GAF"). NDC and GAF will assist the City in establishing a self-sustaining community economic development loan pool for businesses referred for consideration by the City. Said Economic Development Loan Pool shall be known as the"Grow Ithaca Fund".NDC will direct and oversee,under its sub-contractual agreement with GAF, all activities to be performed. The GAF Subcontractor Agreement will require GAF to satisfy all applicable U.S. i NDC2002 Contract.doc Page 4 i i HUD and SBA requirements and regulations. The City, and NDC will authorize GAF to use its SBA license to make SBA guaranteed loans sponsored by the City and operate GIF in conjunction with the local staff in a prudent and businesslike manner. GAF will perform the following services: i assist in marketing the Grow Ithaca Fund program; assist in originating and packaging loans; obtain GAF and SBA approvals; close, service,and collect loans; I perform annual reviews of each loan; perform the fiduciary responsibilities; provide periodic reporting to the City. The City shall designate at least one (1) local staff person who will assist NDC and GAF to market the program,originate loan applications, and assist in closing and servicing loans. .08 NDC, alone and/or via authorized sub-contractors,will provide the City upon its request,with other related community and economic development services. These services may include but need not be limited to: 1. CITY/NDC joint venture program for certain affordable housing, public facility, and economic development projects through NDC Housing and Economic Development Corporation(NDC HEDC). 2. Establish CITY/NDC joint venture program for industrial and commercial development projects through Community Development Group, Inc. (CDG). 3. Establish CITY participation in NDC's 501(c)(3)Bond aj Donation Program. 4. Establish CITY participation in NDC's "Corporate Equity Fund". 5 Establish CITY participation in all other programs as deg and introduced by NDC during the contract term. SECTION 3: INFORMATION TO BE FURNISHED TO NDC 301. The City shall provide NDC with all documents,data, and other materials in its possession appropriate to the services to be performed hereunder and will use its best j efforts to secure materials or information from other sources requested by NDC for the purpose of i i 1 I i NDC2002 Contract.doc Page 5 it carrying out services under this Agreement. SECTION 4: TIME OF PERFORMANCE 401. NDC shall perform the services set forth in Section 2,of this Agreement in the period commencing,Mw4 -1, 2002 and ending f rM 96-2003. j 402. This agreement shall remain in effect until Apiii �@ 2003,unless otherwise terminated or extended by the parties hereto. M•ry 311 j SECTION 5: COMPENSATION I 501. The City of Ithaca shall compensate NDC for satisfactory performance of services received under Section 2 of this Agreement in the total amount of$50,000. Twelve (12) installment payments shall be made in the amount of $4,167 until total compensation shall have been paid. Each installment shall be paid monthly and approved by the Director of Economic Development 501. Payments to NDC under this Agreement shall be made by the City on approval of payment f requisitions certified by a principal of NDC. Requisitions must be submitted to the on a 1 monthly basis,by the last day of the month following the month worked. Each j requisition shall be in a form acceptable to the City and set forth the services performed, and the compensation due to NDC based upon the fee amount set forth in Section 501. The City,prior to making any payment under this Agreement may require NDC to submit to it such additional information with respect to NDC's costs as it deems necessary. 501. Compensation provided under this Section 5 constitutes full and complete payment for all costs assumed by NDC in performing this Agreement including but not limited to salaries; consultant fees; loan administration fees; costs of materials and supplies;printing and reproduction;meetings and presentations;travel time and expenses; postage;telephone; and all similar expenses.No direct costs shall be reimbursed by the City. 504. At the request of the City, and in furtherance of NDC Housing and Economic Development Corporation's (HEDC)charitable public purpose,NDC agrees to use the not-for-profit development services of its affiliate to undertake City sponsored development projects. Public Facility projects undertaken by HEDC will require the active participation of the City, and will only be undertaken if HEDC's Board of Directors j determines that the development of the project is financially feasible,"Lessens the Burden" of City Government,and meets HEDC's"Charitable Public Purpose." I HEDC's activities will be undertaken as a separate program activity with fees for services rendered determined on a case-by-case basis. Development fees to the greatest extent possible will be included in the project's capital budget,and financed as part of the project. f Eligible project development fees shall include,but not be limited to the following: i i i k i NDC2002 Contract.doc Page 6 I r Developer Risk Fees j Legal Fees Accounting Fees Asset Management Fees Project Management Fees t i SECTION 6: TERMS AND CONDITIONS This Agreement, its terms and conditions and any claims arising therefrom shall be governed by the laws of the State of New York, and NDC shall comply with all applicable law,ordinances, licensing requirements and codes of the City and shall commit I no trespass on any private property in performing services under this Agreement. In the event of claim,dispute, or legal action,NDC shall continue to perform services under this Agreement in a timely manner,unless directed by the City. The City and NDC each binds itself,its partners, successors,assigns and legal Representatives to the other party to this Agreement and to the partners,successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. This Agreement incorporates all the understanding of the parties hereto and supersedes any and all agreements reached by the parties prior to the execution of this Agreement, whether oral or written. If any provision of this Agreement is held invalid,the balance of the provisions of this Agreement shall not be affected thereby if the balance of the provisions of Agreement would then continue to conform to the requirements applicable to the Agreement. Any waiver of the terms and conditions of this Agreement by either of the parties hereto shall not be construed to be waiver of any other terms or condition of this Agreement. The City may, from time to time,request changes in the scope of services of NDC to be performed hereunder. Such changes,including any increase or decrease in the amount of NDC's compensation,which are mutually agreed upon by and between the City and NDC,shall be incorporated in written amendments executed by both parties to this Agreement. References herein in the masculine gender shall be also construed to apply to the feminine gender. ' ' f NDC2002 Contract.doc Page 7 609. Except as otherwise specifically provided in this Agreement,whenever under this Agreement approvals,authorizations, determinations,satisfactions or waivers shall be effective and valid only when given in writing signed by a duly authorized officer of the City or NDC,and delivered in hand or sent by mail,postage prepaid,to the principal office of the party to whom it is directed,which until changed by written notice from one party to the other, are as follows: NDC: Robert W. Davenport President I National Development Council j 51 East 42" Street, Suite 300 New York,NY 10017 CITY: Douglas B. McDonald Director of Economic Development City of Ithaca Department of Planning&Development 108 E. Green Street Ithaca,New York 14850 610. NDC agrees to permit at all reasonable times and places an audit of its books and records as these may pertain to this agreement by duly authorized representatives of the City. 611. It is agreed that the City has no financial interest in the business of NDC,and the City shall not be liable for any debts or obligations incurred by NDC,nor shall the City be deemed or construed to be a partner,joint venturer or otherwise interested in the assets of NDC,or sums earned or derived by NDC,nor shall NDC at any time or times use the name or credit of the City in purchasing or attempting to purchase any car,equipment, supplies or other thing or things whatsoever. 612. NDC,in performance of its operations and obligations hereunder,shall not be deemed to be the agent of the City,but shall be deemed to be an independent contractor in every respect and shall take all steps at its own expense,as the City may from time to time request,to indicate that it is an independent contractor. f 613. NDC agrees that it will comply with Title 6 of the Civil Rights Act of 1964 and shall assure that no person will be excluded from participation in,be denied the benefits of, or otherwise be subjected to discrimination on the grounds of race,sex,color,national origin f or handicap. j 1 614. NDC certifies that any funds to be paid under this Agreement will not be paid,by or on behalf of NDC,to any person for the purpose of influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress, or any employee of a member of Congress in connection with the awarding of any Federal grant,the making of any Federal loan,the entering into of ! C I r I f NDC2002 Contract.doc Page 8 I i any cooperative agreement, and the extension, continuation,renewal,amendment,or I' modification of any Federal contract, grant, loan,or cooperative agreement. In addition,NDC shall after issuance of a final ruling by an agency, office and/or court of competent jurisdiction,and rejections of any appeal therefrom,refund to the City any payment or portions of payment which the City determines were improperly due NDC per the terms of this Agreement. 615. NDC agrees to abide by the conflict of interest provisions set forth in 24 CFR§570.611. Without limiting the generality of the foregoing,NDC agrees that, except as otherwise specifically authorized by said regulation, it shall neither permit any of the funds provided to it hereunder to be paid to any employee,agent, consultant,officer or official of either NDC or the City,their families or their business associates,nor otherwise allow such individuals to derive any interest or benefit from the program for which said funds are to be used. The terms of this paragraph,including this sentence,shall be incorporated in each document under or by which any funds provided hereunder are to be provided to any other party(including subcontracts, sub-grants,and contracts under grants, loans and cooperative agreements),providing,however,that such terms may be appropriately modified to reflect the relationship of the parties. 615. In the event that the City provides NDC with a cash advance or makes an approved lump sum payment for GAF lending,NDC shall deposit all project funds in a financial institution with adequate FDIC or FSLIC coverage,and the balance exceeding the FDIC coverage shall be collaterally secured. Such collateral security shall be satisfactory to the City.As a protection against loss,NDC shall maintain a blanket fidelity bond at all times during the terms of this Agreement. 617. The City agrees to indemnify,save and hold harmless the NDC from any and all liabilities and claims caused by or resulting from activities in furtherance of the work described herein. The City shall reimburse NDC for any judgements which may be obtained against NDC resulting from the work hereunder or the use of any work product of NDC. NDC agrees that such indemnity shall not apply to any actions, claims, or damages arising as a result of NDC's gross negligence or intentional misconduct. 618. It is understood and agreed by NDC that the City reserves the right to monitor the manner,means,and details of the delivery of services by NDC, as well as to evaluate the goals to be accomplished.NDC shall comply fully with all recommendations and requirements of the City resulting from such evaluations and audits which are deemed by the City to be consistent with the provisions of services under this Contract. NDC shall correct any deficiencies identified by the City in a reasonable period of time to NDC2002 Contract.doc Page 9 I I be determined by the City. I 619. NDC will conform strictly to all Federal, State, and Municipal laws, statutes,ordinances, and the applicable rules and regulations and any and all amendments thereto; and,to the methods and procedures of all governmental boards,bureaus,offices, commissions, and other agencies. Without limiting the generality of the foregoing,NDC agrees to comply with all requirements promulgated by HUD, including,but not limited to, CDBG j Regulations and HUD assurances and to comply with the laws and regulations which are incorporated herein by reference,to the extent they are applicable to the performance of activities and reporting requirements under this Agreement. SECTION 7: TERMINATION 701. It is understood and agreed that any party may cancel this agreement at any time,for any reas aft orty-eight(48)hours written notice of such cancellation of this Agreement j prior to ,'2003. The fees due and owing shall be paid pursuant to a work- performed calculation,pro-rated to the date of cancellation. Any fees due NDC's sub- contractor(s), shall be governed by applicable sections of the sub-contractual Agreement(s). IN WITNESS THEREOF,the parties have executed three(2)counterparts of this Agreement as of the day and year first above written. ATTEST CITY OF ITHACA 1 BY BY I i i t i I r r f NDC2002 Contract.doc Page 10 i i I ATTEST NATIONAL DEVELOPMENT COUNCIL I BY I i I f C: r I k C f National Development Council Summary of Activity: May 2001 -March 2002 On Site (days) Off-Site (hours) Formal Meetings May 2001 3 21 4 June 2001 2 20 5 July 2001 4 14 7 August 2001 3 14 10 September 2001 4 16 6 October 2001 2 26 4 November 2001 3 22 5 December 2001 2 26 4 January 2002 4 16 5 February 2002 4 35 6 March 2002 (part) 3 23 4 Totals 35 233 60 Notes: The initial annual contract between the City of Ithaca and the National Development Council was effective June 1, 2001 but activity actually began in early May 2001. Principal NDC contact is Kevin McLaughlin. Other expertise of NDC staff has been available and utilized. Most frequent alternate NDC staffer has been Daniel Marsh who has been to Ithaca several times and whose particular focus is on structuring project financial plans and packages. w National Development Council Current List of Projects for Review, Evaluation and/or Development by National Development Council in collaboration with ED Committee and City staff: • MDC/City of Ithaca/Cayuga Green Project • Wilcox Press • Hilton Hotel Project • Southwest Park Projects • Micro-brewery/Brew Pub • State Theater • Meeting Space Initiative • Downtown Local Development Corporation • Training • ED Loan Pool • Parking Authority/Management Structure Added at ED Meeting on 04112101: • Ithaca Gun Site • Markle Flats • WVBR Building • Old Library Site • Scattered Site Housing • Parking garages Added at ED Meeting on 05/10/01 • Alternative Health Care Center • Carpenter Park 06/06/01 gent By: Supt/Eng City of Ithaca; 607 274 6587; Ap r-9-02 3:38PM•, Page 1/2 �t CITY OF 1THACA 108 East Green Street Ithaca, New York 14850-5690 OFfiCE OF THP.CITY ENGINEER Ttacphone: 607,174-6530 Fax: 607/.'7•i-6587 April 9, 2002. Mr. Fernando De Aragon Director Ithaca-Tompkins County Transportation Council 12.1 East Court Street Ithaca,,New York 14850 " Y REV` TIP Amendment Stewart Avenue Bridge ovgr Fall Creek PIN 375399 r BTN 2210620 Dear Fcrnando- The Stewart Avenue Bridge over Fall Creek is located in the City of Ithaca,Tompkins County, New York State. This structure is a 180 foot, single span deck truss,and 32 foot width. The structure was originally built in 1942. Anew concrete filled steel grid deck was installed in 1988. The 1 %:inch open grid sidewalks were also filled with concrete in 1988. Currently,this structure has a YELLOW STRUCTURAL FLAG,there is 80% loss in the bearing stiffers, and there is erosion of the rock ledge. In addition there are secondary members with as much as 50% to 60%section loss.The right sidewalk is closed because the end right is 13 meters buckled,and this condition is increasing at both sidewalks. ":M Equal OPPortunity EmPlnycr with a commitmem to vmrkfnric dive:rAhe:ariotl." rb oy. OUPL/tng city of Ithaca; 607 274 6587; Apr-9-02 3:39PM; Page 212 The City wants to include The Stewart Avenue Bridge over Fall Creek Project in the Transportation Improvement Program(TIP).This AMENDMENT calls for Scoping,Preliminary and Detail Design.The source of funding is the Highway Bridge Replacement and Rehabilitation Projects(HBRR), and will be allocated as follow: Scoping June 2002 S53,000 Preliminary Design June 2002 S63,000 Detailed Design June 2002 $95,000 If you need Additional information please call me at 274-6536. Very Trully Yours 2 r d txc , He o B 'dge Systems Engineer CC: William J.Gray,P.E. Superintendent of Public Works,City of Ithaca DPW - Request to Establish Stewart Avenue Bridge over Fall Creek Capital Project WHEREAS, a Project for the rehabilitation of the Stewart Avenue Bridge Over Fall Creek, B. I .N. 2210620, P. I .N. 375399 for $1, 300, 000 ("the Project" ) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (" FHWA" ) , as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Scoping, Design (Phases I-VI) , Construction, and Construction Inspection, and WHEREAS, the Board of Public Works approved the above-subject project at its regular meeting on April 10, 2002, and WHEREAS, the Board of Public Works recommends that Common Council hereby authorize the City of Ithaca to pay in the first instance 100% of the federal and non-federal share of the cost of Scoping, Design (Phases I-VI) , Construction, and Construction Inspection for the Project or portions thereof, and WHEREAS, the Board of Public Works has estimated the Project budget as follows: Engineering services $ 240, 000 Construction and Construction Inspection $1, 060, 000 and WHEREAS, the Board of Public Works recommends, in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof; now, therefore, be it RESOLVED, That Common Council hereby establishes Capital Project #460 in an amount not to exceed $1, 300, 000 for the Rehabilitation of Stewart Avenue Bridge over Fall Creek, and be it further RESOLVED, That the Mayor of the City of Ithaca, of the County of Tompkins, be and is hereby authorized to sign all necessary Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent of Public Works be authorized to sign all necessary construction documents, contracts, certifications and reimbursement requests, and be it further RESOLVED, That Common Council hereby authorizes the Superintendent of Public Works to administer said project, and be it further RESOLVED, That this project is being undertaken with the understanding that the final cost to the City will be roughly 7 . 8% of the final approved project cost, currently estimated at $101, 000 of the $1, 300, 000 authorized for the project, in monies and in-kind services as managed by the Superintendent and monitored by the City Controller, and be it further RESOLVED, That funds needed for said project shall be derived by the issuance of Serial Bonds with later payment of 92 .2% by Federal and State funds. Thomas Associates April 24, 2002 Architects+Engineers PC The Thomas Group 215 The Commons Ithaca,New York 14850 Phone(607)277- 7100 Fax(607)277-1410 cabn@thomasamerica.com Mr. William Gray, PE www.TheThomasGrp.com Superintendent of Public Works City of Ithaca 108 East Green Street Ithaca,New York 14850 Re: City of Ithaca, Building Assessment Program T+ Project Number 5878 Dear Mr.. 1 if Y� At your request, below is an excerpt from the facility study that Thomas Associates is in the process of finalizing. "The Bathhouse roof was noted to be in poor condition and has exceeded the range of expected useful life for a system of this type. Failure was reported at several locations and should be addressed immediately in order to prevent further damage from occurring. We recommend the roof system be replaced to improve the performance of the roof system as a whole." Please note that roof deck replacement and repair is required due to the active leaks, especially around former skylight locations. The City should estimate the cost of the roof replacement to be $68,400 and the cost of the deck replacement to be $4,500. Should you have questions, please feel free to contact me. Sincerely, THOMAS ASSOCIATES ARCHITECTS+ENGINEERS PC i C Chia AB Nicholson, PE Partner cabn:cfl cc: Project 5878, File 02 T. West—City of Ithaca the Thomas Ithaca,NY Farmingdale,NY Albany,NY Syracuse, NY Buffalo,NY Jamestown, NY Utica,NY Princeton,NJ Rochester, NY Qroup BUDGET CASS PARK ROOF REPLACEMENT CP# TWW 4/24/02 Post-Bid Committed Committment;Committments Budget Expended Remaining PROFESSIONAL SERVICES Architect $9,500.00 $0.00 $0.00 $0 Reimbursibles $150.00 $0.00 $0.00 $0 Testing $600.00 $0.00 $0.00 $0 Contingency $1,025.00 $0 $11,275 $0 $0 $0 CONSTRUCTION CONTRACTS Contract 1 $73,000.00 $0 $0 $0 Contract 2 $0.00 $0 $0 $0 Contract 3 $0.00 $0 $0 $0 DPW- labor $0.00 $0 $0 $0 DPW- materials $0.00 $0 $0 $0 contingency $7,300.00 $0 $0 $0 $80,300 $0 $0 $0 IN-HOUSE Inspection $0 $0 Owner's rep. $0 $0 Finance $1,832 $0 $0 $0 Attorney $1,200 $0 $0 $0 Miscellaneous reimbursibles $500 $0 $0 $0 $3,532 $0 $0 $0 TOTAL $95,107 $0 $0 $0 TotalFunding.................................................................................................................. $0.00 Total Committments expended and remaining + Proposed........................................... $0.00 Remainingfunds............................................................................................................. $0.00 DPW - Cass Park Pool and Rink Operations Building Roof Repair (Possible Resolution) WHEREAS, the Ithaca Youth Bureau staff requested that the City' s Building Department assist them with an inspection of the operations building roof after several years attempt to correct leaks, and WHEREAS, the Building Department expressed concern for the structural condition of the roof deck following their review which could result in closing the building and requesting the Department of Public Works undertake a more detailed inspection, and WHEREAS, the department' s inspection reveals areas of marked deterioration of the roof deck and extensive areas of saturated insulation which will lead to rapid deterioration of other sections of the roof deck and structural framing; now, therefore, be it RESOLVED, That the Board of Public Works declares the needed repairs an emergency and directs staff to work with the Controller' s Office to take the necessary steps to complete deck repairs and roof replacement to preserve the building' s integrity, the Youth Bureau' s program and meet any legal requirements appropriate to the situation. Approval of 2003 Guidelines for Community Service Funding WHEREAS, the City of Ithaca has in the past appropriated funds to agencies for cultural enrichment, economic promotion, and other purposes aside from human services, and WHEREAS, the Common Council intends that all such requests be subject to a standardized review process; now, therefore, be it RESOLVED, That the Budget and Administration Committee of Common Council be authorized to review all fiscal year 2003 requests for non-mandated city funding from private, non-profit agencies who have been granted IRS 501 status, or whose application for such status is pending, and that are not subject to Human Services Coalition review, and be it further RESOLVED, That the following requirements and criteria shall be applied to all such requests : Requirements All applications for 2003 funding must be submitted in writing to the City Controller by June 14, 2002 . Each application must include a statement that explains how the activity proposed for City funding will benefit the social, cultural, economic, and/or environmental well being of city residents, in terms as specific as possible. Information presented should include the groups or individuals to be served, the number of people to benefit from the activity, and the duration of the benefit (long term or short term) . A) Each application must include budgets for 2002 and 2003, financial reports from 2000 and 2001, and an enumeration of other funding sources . B) The application should also include a count of individuals served, by municipality, for prior years, and a report on any positive impacts and benefits of programs previously funded. C) The application must include a description of methods for measuring positive outcomes from funding requested for fiscal year 2003 . Criteria and Evaluation Scoring The Committee shall assign points for the degree to which the proposed use of City funds meets each of the following criteria. If the applicant does not supply sufficient information for the Committee to make a judgment, the proposal shall receive zero points in each such case. These criteria and evaluation scores will be used by the Budget & Administration Committee as guidelines in evaluating requests for funding: 1 . The proposed activity will benefit the social, cultural, economic and/or environmental well being of residents of the City of Ithaca. A) The proposal will service city residents in proportion to City funding requested. B) The sponsor of the proposed activity: has received funding, or is reasonably assured of receiving funding, or has made a good faith effort to receive funding from the County, appropriate towns, school districts, or other funding sources in proportion to non-city residents served. 2 . The proposed activity will serve an identified need in the city and does not duplicate another service. 3 . The proposed activity is designed to effectively meet the needs of those to be benefited; and the proposal includes measurable objectives and outcomes . 4 . The applicant demonstrates sound management practices. 5 . The proposed activity will especially benefit a population in financial need (i .e. , below federal poverty guidelines) or the disabled. 6 . The proposed activity will produce a long-term benefit . Now, therefore, be it RESOLVED, That by August 1, 2002 the Budget & Administration Committee shall forward its recommendations to the Mayor for consideration in the 2003 budget . CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2002 A1990 UNRESTRICTED CONTINGENCY BALANCE UNRESTRICTED CONTINGENCY 4/24/02 $79.825.00 RESTRICTED CONTINGENCY Building Commissioner and Deputy Building Comm. Salary increases Council $2,687.00 Council $0.00 Council $0.00 Council $0.00 Council $0.00 Council $0.00 Council $0.00 Council $0.00 BALANCE RESTRICTED CONTINGENCY 4/24/02 JZ 7.00 BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 4/24/02 $82.512.00 May COUNCIL PROPOSED RESOLUTIONS: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 0. 0 Balance Unrestricted Contingency after May Proposed Resolutions 79 825.00 CITY OF ITHACA-UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY 2002 4/24/02 COUNCIL TYPE OF CONTINGENCY _ ACCOUNT MONTH AMOUNT CONTINGENCY TITLE _ DESCRIPTION TRANSFERRED TO Jan-02 No Activity Feb-02 $3,568.00 RESTRICTED Council To fund salary increase for Deputy Building Commissioner A3620-5105 Mar-02 $175.00 UNRESTRICTED To fund the cost of 5 women to attend Room Full of Sisters A1012-5435 $0.00 RESTRICTED Apr-02 $20,000.00 UNRESTRICTED To fund city clothing businesses marketing plan A6995-5435 $0.00 UNRESTRICTED $0.00 UNRESTRICTED May-02 $0.00 UNRESTRICTED $0.00 $0.00 Jun-02 $0.00 UNRESTRICTED $0.00 UNRESTRICTED Jul-02 $0.00 RESTRICTED Council $0.00 $0.00 $0.00 $0.00 Aug-02 $0.00 UNRESTRICTED $0.00 $0.00 $0.00 $0.00 $0.00 Sep-02 $0.00 RESTRICTED Council $0.00 Oct-02 $0.00 Nov-02 $0.00 UNRESTRICTED $0.00 RESTRICTED Council $0.00 RESTRICTED $0.00 RESTRICTED Council $0.00 $0.00 Dec-02 $0.00 RESTRICTED Council $0.00 RESTRICTED Council $0.00 SUMMARY AMOUNT UNRESTRICTED CONTINGENCY $20,175.00 RESTRICTED CONTINGENCY JL§68.00 TOTAL