HomeMy WebLinkAbout03-26-02 Budget & Administration Committee Meeting Agenda BUDGET AND ADMINISTRATION COMMITTEE
TUESDAY, MARCH 26, 2002
7 :45 P.M.
CONFERENCE ROOM #1, G. I. A. C.
318 N. ALBANY STREET, ITHACA, NY
AGENDA
Statements from the Public
Amendments to Tonight' s Agenda
A. Common Council
1 . Dan Cogan -Sub-committee on Committee procedures - Brief
report
2 . Pat Vaughan - City Employees on Commissions & Boards -
Brief report
B. Discussion of NY ICE Proposal - Possible Resolution
C. Controller
1 . Approve 2001 Allocation from Health Insurance Reserve -
Discussion/Resolution (Resolution to be distributed at
meeting)
D. Reports
1 . Mayor' s Report
2 . Council Members' Announcements
3 . Next Month' s Meeting: APRIL 24, 2002
E. City Chamberlain
1 .Request Authorization to Sell Tax Foreclosure Properties -
Discussion/Possible Resolution
2 . Request for Waiver of Tax Penalty - Resolution
3 .Report on Water Billing
q'I
Request to Establish Capital Project for Emergency Boiler Repair
WHEREAS, the heating system boiler at the Ithaca Police
Department (IPD) failed on March 22, 2002, and
WHEREAS, the IPD building is currently operating without a
central heating system, and
WHEREAS, the boiler has been inspected by City staff and a local
plumbing and heating contractor and found the boiler in
disrepair, and
WHEREAS, the City has received a quote to remove, replace and
install a new boiler at a cost of $32 , 500, and
WHEREAS, City staff have declared this an emergency purchase as
heat is needed as soon as possible to the Police Department to
maintain its 24-hour building operation; now, therefore, be it
RESOLVED, That Common Council hereby declares the boiler failure
at the Ithaca Police Department a Public Emergency pursuant to
General Municipal Law 103, and be it further
RESOLVED, Such an emergency declaration allows for the contract
to install a new boiler to be let without competitive bidding,
and be it further
RESOLVED, That Capital Project #459 IPD Boiler Re lacement is
hereby established in an amount not to exceed $3 , 500, including
financing for said purpose, and be it further 3,SDG6,
RESOLVED, That Donohue Halverson of Ithaca be awarded the
contract for the IPD boiler replacement at a cost not to exceed
$32 , 500, and be it further
RESOLVED, That funds for said project shall be advanced from the
General Fund and later repaid by the issuance of Serial Bonds .
Oy IT1�
,��..•• �, CITY OF ITHACA
V~� '•� DEPARTMENT OF PUBLIC WORKS - STREETS & FACILITIES DIVISION
8 245 Pier Road, Ithaca, New York 14850-3246
�4 a...... ../�� RICHARD FERREL, ASST. SUPERINTENDENT OF PUBLIC WORKS rickf ci.ithaca.ny.us
��RA7E0 Telephone: 607/272-1718 Fax: 607/272-4374
To: Common Council
From: Richard Ferrel - Asst. Supt. of Public Works OL
Date: March 25, 2002
Re: Request to Fund Heating System Boiler at the Police Department
On Friday, March 22nd, the heating system boiler at the Police Department
Building failed. The boiler has been inspected by City staff and personnel
from a local contractor, Donohue Halverson, and found to be in a condition
that cannot be repaired. Donohue Halverson has proposed replacing the
boiler for a cost of$32,500. Their proposal includes removal of the old
boiler and installation of a new unit along with new controls and related
hardware. The vendor states that they can have the system installed and
operating by April 8th.
The Police Department Building is currently operating without a central
heating system. Heat is being provided by individual electric space heaters
for each room. With two months remaining in the heating season, use of
space heaters is not a solution for the problem. The boiler needs to be
replaced as soon as possible.
I am requesting that the boiler failure be declared an emergency situation
and it's replacement be authorized as an emergency purchase. By declaring
the situation an emergency, heat can be restored to the building in a timely
manner by avoiding the lengthy bid process required for scheduled
equipment purchases.
Funds are not available in the operating accounts to cover the boiler
replacement cost. The City Controller is recommending capitalization of the
cost by establishing a new capital project.
There has been a history of boiler problems at the Police Department
Building. The recently failed boiler was installed about thirteen years ago.
Deputy Chief Barnes states that the building has had four boiler
'An Equal Opportunity Employer with a commitment to workforce diversification." ��
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replacements during his 33 years of service. This frequent rate of failure
indicates a problem with the heating system and deserves further
investigation. I recommend that a Heating Ventilation Air Conditioning
(HVAC) Engineer be contracted to inspect the complete system and report
on possible repairs or changes of the system. In the mean time, the proposed
boiler for the replacement is capable of operating the current steam system
or a hot water system, if installed at a later date, and should be installed
without delay.
Cc: Bill Gray - Supt. of Public Works
Lauren Signer - Acting Police Chief
David Barnes - Deputy Police Chief
DONOHUE HAI.VERSON
617 W.SeXCA STREET,IRHACA,NY IM
PROPOSAL
607-273-3393
Bob Mitchell
279-4259
i
DATE 3/25/02
WE PROPOSE THE FOLLOWING:
Re: Ithaca Police Department,Clinton St.
To remove and dispose of an old fourteen section boiler and associated piping.
To install a new IRI(Insurance Requirement Instituted)fourteen section Weil
McLain boiler. Being a public building this boiler must meet your insurance
carrier's standards. All new controls,water feeds, gas,vent,return pipe,boiler,
labor, and material for a complete installation.
The above for the total sum of$32,500.00
Thirty Two Thousand Five Hundred and 00/100's-------------$32500.00
FOR THE SUM OF // A
PAYMENT TO BE MADE AS FOLLOWS: 50/0 Deposit upon Acceptance, balance upon completion.
PROPOSAL INCLUDES MATERIALS AND LABOR AS REQUIRED IN ACCORDANCE WITH THE ABOVE SPECIFICATIONS.ALL WORK TO BE PERFORMED IN
ACCORDANCE WITH THE NEW YORK STATE UNIFORM FIRE PREVENTION AND BUILDING CODE.ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED.ANY
ALTERATION OR DECIATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS,WILL BE EXECUTED ONLY UPON WRITTEN ORDERS AND
WELL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE.ALL AGREEMENTS CONTINGENT UPON STRUMS,ACCIDENTS OR DELAYS BEYOND
OUR CONTROL.CUSTOMER AGREES TO HOLD DONOHUE-HALVERSON HAQ M FSSS FOR ANY LIABH=OR CLAIMS,DEMANDS,SUrrS,COSTS,AND FEES
IN CONNECTION WITH THE INSTALLATION AS ABOVE DESCRIBED WHICH SHALL INCLUDE DAMAGE TO PROPERTY,REAL OR PERSONAL,AND TO
PERSONS OWNING SAID PROPERTY FOR ANY INJURY RESULTING FROM THE ABOVE DESCRIBED INSTALLATIONS.OWNER TO CARRY FIRE,TORNADO AND
OTHER NECESSARY INSURANCE.OUR WORKERS ARE FULLY COVERED BY WORKMAN'S COMPENSATION INSURANCE.NOTE:WE MAY WITHDRAW THIS
PROPOSAL IF NOT ACCEPTED WITHIN THIRTY DAYS.
AUTHORIZED SIGNATURE P"fi I f- /Y) Ian
ACCEPTANCE OF PROPOSAL:THE ABOVE PRICES,SPECIFICATIONS AND CONDITIONS ARE SA FACTORY AND ARE C
AUTHORIZED TO COMPLETE THIS CONTRACT AS SPECIF®,PAYMENT WELL BE MADE AS OUTLINED ABOVE.
KB/ps
SIGNATURE OR COMPANY AUTHORIZED SIGNATURE
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CITY OF ITHACA
V =.tit 108 East Green Street Ithaca, New York 14850
=$A. . O,q�� OFFICE OF THE CITY CLERK
Telephone: 607/274-6570
MEMORANDUM
To: Members of the Budget and Administration Committee
From: Julie Conley Holcomb, City Clerk
Date: March 26, 2002
Subj : City Employees Serving on Boards and Commissions
I am unable to attend tonight' s meeting, but would like to
share my thoughts with you on the topic of City employees
serving on Boards and Commissions.
I have served as a voting member of the Commons Advisory
Board for two years and would like to share my experience
with you. I have found my appointment to the Board to be
very educational, both for me, and for the Board. I have
had the opportunity to educate the members on how City
government works, and what the proper protocol to
accomplish certain goals is . In my capacity as a City
employee, I have had the ability to bring in special
guests, such as the City Electricians, Police Officers, the
Superintendent of Public Works, members of Council and the
Mayor to discuss topics of mutual interest. I have had an
opportunity to keep track of, and complete small tasks that
are easy to accomplish, but usually fall through the
cracks.
I have learned from the Board what actually happens in the
community (what I am told will happen, and what actually
happens are usually two different things) , how local
government is perceived, and how to provide improved
customer service to members of the public. I have found
myself learning about all kinds of topics that I never
thought I would be involved in, and have discovered ways to
work cooperatively between departments and other agencies
to improve communication and work processes. As a result
"An Equal Opportunity Employer with a commitment to workforce diversification." ��
of my involvement with the Commons Advisory Board, I feel
that I am a more informed City employee.
I can' t say that being a member of the CAB has always been
fulfilling, it has at times been utterly frustrating and
very difficult. As a voting member however, I had the
opportunity to be a part of the solution to these problems,
not just a witness to a floundering committee.
Staff liaisons were designed to be a means of communication
between citizen advisory boards and City departments. My
experience has been that staff liaisons often become the
committee' s administrative support staff person, and not
many liaisons feel that they have the freedom to voice
their opinions and offer input on issues . Staff liaisons
view their positions as an assigned duty, not as an
interest to pursue.
I believe that appointing employees to City boards and
committees that they have an interest in, and that do not
constitute a conflict of interest, is a positive way to
improve communication within City government, foster
professional growth, and improve employee morale.
I .understand the concerns voiced by Alderperson Blumenthal,
and have spoken to her at length about this topic. I am
hoping that the B&A Committee will be able to find a
suitable compromise.
I would be willing to discuss this topic further with you,
at your convenience.
Thank you for your time and consideration in this matter.
Cc: Common Council
MARKETING CITY CLOTHING & FOOTWEAR BUSINESSES
March 2002
A proposal to the City of Ithaca from:
The Ithaca Downtown Partnership
The Tompkins County Chamber of Commerce
Requested Funds: $20,000 to cover the period April 15 —June 15.
Funds to be obtained from unexpected collection of Sales Tax on Apparel and Footwear
for the period March 1 —May 31, 2002. Estimated total collection by the City for this
period is $40,000+.
Background:
The delay in implementing the repeal of the Sales Tax on clothing and footwear has
impacted City businesses in several ways:
(1) It has created a perception that city businesses will be more expensive than their
suburban counterparts;
(2) It has caused individual merchants to modify prices and alter advertising in order
to counteract public and customer concern; and
(3) It has sent a negative message to the regional marketplace regarding City of
Ithaca shopping.
At the suggestion of Mayor Cohen,the Chamber of Commerce and the Ithaca Downtown
Partnership have collaborated on a proposal to assist affected City businesses. The
purpose of the effort is to counteract the negative impacts of the delay in sales tax repeal.
Rather than dwell on the negative differential between suburban and City sales tax rates,
the proposal will stress the number and quality of City apparel and footwear stores.
Recognizing that the 33 affected businesses each has its own unique method for dealing
with the differential, the proposal calls for an overall advertising strategy to remind the
trading area public about City stores.
The Affected Businesses
There are at least 33 City of Ithaca businesses directly affected by the sales tax decision.
There are at least another 24 Ithaca businesses that sell apparel as a minor part of their
business. A total of 28 of the 33 affected businesses are located in downtown.
The Marketing Strategy & BudW
The marketing strategy will be built around the following key points:
Increasing awareness in this market of City apparel/footwear stores
- Informing the public about the number of different City stores
Informing the public about the range of prices and merchandise
Four different media will be collaboratively used to create a powerful package that is
intended to reach the Ithaca region marketplace during the April 15-June 15 time period.
This is the when sales are most likely to be affected by the sales tax issue. It is hoped that
the State will act favorably on the City's request to make the repeal effective June 1.
The four media are:
Billboards: $2,500 (for the month of May)
Print: $8,200 (to include full-page ads and a four-color glossy insert)
(April 15- June 15)
Radio: $5,000
(April 15- June 15)
TV/Cable: $2,300
(April 15-June 15)
Design: $2,000
Total Cost: $20,000
The strategy will be coordinated, developed and designed by Ithaca Downtown
Partnership staff. This will dramatically reduce typical agency costs.
Expected Outcomes
As a result of this strategy,we expect the following outcomes:
10%increase in sales compared with the same period 2001.
Increased awareness in the Ithaca marketplace of City clothing and footwear
stores.
List of Stores Affected by City Sales Tax Collections
A Quality SHOPPING EXPERIENCE
In beautiful Ithaca
This program will directly benefit the following businesses in the City of Ithaca:
•Alphabet Soup,The Commons
•Angelheart,The Commons
*April Cornell, The Commons
•Benjamin Peters,The Commons
•BodyGear,Fitness& Dance, South Cayuga Street
•Boomerang, Center Ithaca
*Cats Pajamas, DeWitt Mall
*Cobbler's Cottage, Ithaca Plaza
•Easy Street, Center Ithaca
*Evolution 102,The Commons
•.Fontana's Shoes, Eddy Street, Collegtown
•Gala on The Commons, The Commons
*Holly's Surplus, East State Street
•Hot Foot Shoes,North Aurora Street
•House of Shalimar,The Commons
•Jabberwock, The Commons
•K-Mart,Route 13 South
•Leather Express,The Commons
*Loose Threads,The Commons
*Morris'Men's Wear, The Commons
•Morris'Too,The Commons
•Mundo Gitano,East State Street
*New Age Hemp Co., Inc.
•Night&Day,The Commons
•NYC Warehouse, South Cayuga Street
•Outdoor Store, The, The Commons
•Service League Shop, West Seneca Street
•Toko Imports,DeWitt Mall
•T-Shirt Expressions, The Commons
*Tibet Store,The Commons
•Trader K's,The Commons
•Werrhouse, on College Ave., Collegetown
•Wildware Outfitters,The Commons
Thirty three businesses directly affected by the colledwn of city S41a tga;&
DRAFT
Controller - Approve 2001 Allocation from Health Insurance
Reserve
WHEREAS, the City' s overall health insurance costs have been
increasing at least 15 percent annually for the past three
years, and
WHEREAS, the City established a Health Insurance Reserve in 1989
to assist the City' s budget when health insurance costs exceeded
budget estimates, and
WHEREAS, the current balance in the City' s Health Insurance
Reserve is $1, 973 , 478, and
WHEREAS, the 2001 Health Insurance costs exceeded the 2001
budget estimates by $369, 257, and
WHEREAS, the City' s 2001 Budget does not have the needed
flexibility to cover a $369, 257 Health Insurance budget overage;
now, therefore, be it
RESOLVED, That Common Council hereby authorizes the Controller' s
Office to amend the 2001 budget for all Funds by an amount not
to exceed $369, 257, which will be allocated from the Health
Insurance Reserve established for said purpose, and be it
further
RESOLVED, That the Controller' s Office shall make all
appropriate accounting adjustments to reflect the Health
Insurance Reserve allocation as follows :
General Fund $304, 427
Solid Waste Fund 7, 033
Water Fund 22, 802
Sewer Fund 18, 995
Joint Activity Fund 16, 000
Subcommittee on Committee Procedures
March 19, 2002
Members
Dan Cogan, Chair
Diann Sams
Ed Hershey
Purpose
To develop a set of written procedures for adoption by Common Council so that our rules and
procedures are codified for the current and future councils.
Scope
The following items could or should be included in a set of written procedures:
1. Procedure for getting items on committee agendas.
2. Procedure for getting items on Common Council agendas.
3. Powers and responsibilities of committee chairs.
4. Definition of majority for purposes of passing items on.
5. Definition of quorum.
6. Mayor's role on committees.
7. Order of Business for Committee meetings (e.g. is public comment required or allowed?).
8. Rights of Common Council members at meetings of committees of which they are not
members.
9. How far in advance must agenda items be submitted?
10. Rules about introducing legislation at committee meetings—what are rules about public
notice?
11. Do we follow Robert's Rules of Order?
12. Who has the power to pull something from an agenda?
13. Who decides to which committee an item should go?
14. Can a committee member appeal a chair's decision about whether to add something to an
agenda?
Timeline
To be determined
`
From: "Patricia Vaughan" «pvauQhan@lhghUink.conn>
To: .orQ>
Date: Thuroday, March 21. 2OO2 1:32:33 PM
Subject: Add toagenda
Carol = |"ve agreed to add this bo the agenda. Pat
---Origina| yWesoage--'
From: "Paulette yWonoo^ <pou|ette@1485O.conn>
To: <potp8Dciitha000y.um>; <pau|eMa@14850.momn>; <dhvv28DcorneU.mdu>;
<dionna@ci.ithace.ny.uo>; «]do52@comnaU.mdu>; <ouaanb@ci.ithaca.ny.ue>;
<pvauQhan@|ighUink.00nn»; <ckpmta24@yohoo.cmnn>; <pbnn4@comneU.edu>;
<danuogon@|ighUink.00m>; <onh2@omrnmU.mdu.mayor@oihyofithacaorg>
Sent: Tuesday, March 1Q. 2DO211:O8AyW
> | believe the following is self-explanatory. | think this is an important
issue and I'd like to sponsor the resolution included (or some similar
version)for uoto consider.This proposal will have an impact onour
municipality. One example:The Citys records management program has |
benefited from the grant program and ifxvm have any hope mf expanding our
records management effort citywide,we will need this type of funding. Let
nnm know what you think. Thank you, Paulette p.o.would someone please
forward this to Julie (my city e-mail is not cooperating today)
�
• >The Governor's 2002'O3 budget proposal would remove the Office of
•Cultural Education (OCE).which includes the State Archives, Museum,
• Library, and Public Broadcasting,from the State Education Department
•and incorporate them into o Public Benefit Corporation named the New
•York Institute for Cultural Education (NY|CE).NY|CE would bmfunded
•entirely by the Local Government Records Management Improvement Fund
• (LGRMIF), the fund created to finance the regional records management
»technical services provided bo local governments by the State
•Archiven.
�
• >The present LGRyW|F supports a widely popular,well-known and trusted
• program of regionally based technical services and grants for local
•Qovamnnnmntm. This program consistently rates in the top tenth
• percentile in customer satisfaction surveys. This in also the fund that
•pays for the roughly 5O0 local government records management grants
•awarded every year. Our reasons for opposing the removal ofOCEfrom
•the State Education Department are explained be|ow,followed by
•sample resolution and contact information for pertinent government
•officials.
» > |<bo|d>n order bo finance NY|CE the Governor's Budget proposes bo
• quadruple the current$5LGRyW|F fee bo$20. Not only would this not add
» one penny to grants available for local governments ortoprivate
•archival repositories through the Documentary Heritage Program, this
• proposal would remove $GOU.0U0 currently available for grants inorder
•bo cover administrative and overhead expenses currently provided by
• non-LGF{yW|F monies of the SEO.
�
* >This proposal would have a profound affect onthe
* grants program. For instance, the loss of that$GUO.00O would mean that
» somewhere between 35 and 75 annually awarded grants possible under the
* present structure would be unavailable every year hereafter.All local
...Carol Shi a-Add to a enda
•governments, including large and small towns, villages, cities,fire
•districts and school districts would feel the pinch of this loss.
• >Besides the loss of grant dollars, there are two other
•critical concerns:
• > First, the governing board of NYICE would serve at the pleasure of
• elected officials in both the executive and legislative branches of the
• State government. There is no definition of the roles of the State
• Historical Records Advisory Board nor of Local Government Records
•Advisory Council (LGRAC)as they might relate to the NYICE. These are
•currently appointed boards, the former by the Governor, the latter by
•the Commissioner of Education. The LGRAC has had a strong and
• participatory part in the development of State Archives grants and
•services for local governments and mainly is composed of leadership
• persons from local and state government and from key local government
•associations. It is unclear if the programs of grants and regionally
• based technical services would operate as they do now.
• >Second, the current sunset provision for the LGRMIF would not be
•eliminated under this proposal, meaning that the entire State Archives,
• Museum, and Library would be on the chopping block every five years. In
•all this would affect some 400 employees and the valuable collections
•that they manage, the considerable array of consultative, expert
•services that they offer state and local government, and the
•educational programs that they offer to the public at large. Given the
• uncertainties of budget as related to the sunset provision, the varying
•revenue paid into the LGRMIF, and the potential inconsistency of the
• proposed board, any long-range planning for the provision of better
•services,for institutional development or to realize long-range
•efficiencies and economies are out the window. The planning cycle would
• be at best five years and more likely from election to election.
• >SED is opposing this proposal along with many other organizations
• including the New York State Association of Counties, the Association
•of County Clerks, and the New York State School Board Association. The
•opposition to the proposal has been EXTREMELY BIPARTISAN. This is not
•so much a political issue as an issue of protecting a widely popular
• program, staffed by non-partisan civil service professionals who serve
•the local governments and the residents of New York State fairly and
•effectively.
> >SO WHAT CAN YOU DO TO HELP?
• >We are asking that local governments pass resolutions against this
• proposal and send copies to key members of the Legislature. Below is a
•sample resolution for your use with the names and addresses of key
•officials and leaders in the Assembly and Senate. Also, individual
• letters to your local State Senator and Assembly Member voicing your
•concern would be helpful.
> > RESOLUTION AGAINST THE PROPOSED INCREASE IN THE LOCAL GOVERNMENT
> RECORDS MANAGEMENT IMPROVEMENT FUND
Carol Shi e-Add to agenda Page 3
> >WHEREAS, The Governor has proposed to remove certain offices
>overseeing Cultural Education from the New York State Education
> Department, incorporating these in an entirely new Institute for
> Cultural Education; and
• >WHEREAS, in order to fund this Institute; including the State
•Archives, State Library, State Museum and State Office for Public
• Broadcasting, New York State will need to raise millions of dollars in
•capital investment and plans to do this by quadrupling the present five
•dollars collected by all County Clerks and the Register of the City of
• New York on all recorded, indexed and entered documents to twenty
•dollars, effective July 1, 2002; and
> >WHEREAS, the Local Government Records Management Improvement Fund was
>created in 1989 to support grants and technical assistance to local
> governments to improve and enhance the management of their records and
> information, and
> >WHEREAS, said fee increase would provide no improvement in service
>for the taxpayers paying the fee, nor any additional benefits to the
> local governments that must collect said fee increase; and
• >WHEREAS, no demonstrated benefit has been identified in the
• relocation of these functions to the proposed Institute, in contrast to
•the highly effective and beneficial relationship that local governments
• now enjoy with the New York State Education Department; now be it
• hereby
> > RESOLVED, by the (name of association, local government or other
> entity), that this body stands firmly opposed to this proposal; and be
> it further
> > RESOLVED,that a copy of this resolution be delivered to the
> Governor, the New York State Legislature and all others deemed
> necessary and proper, and we urge them to likewise oppose this
> proposal.
CITY OF ITHACA
v~� ��'•:�� 108 East Green Street Ithaca, New York 14850-5690
=C►�,••y.• OFFICE OF THE CHAIVIBERI.AIN
�Pokw7�0 Telephone: 607/274-6580 Fax: 607/272-7348
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To: Budget and Administration Committee
From: Debra A. Parsons, City Chamberlain
Re: Tax Foreclosure Properties
With the exception of 1022-24 N. Tioga Street, the attached list represents properties that
had been included in the 2001 Tax Foreclosure Proceedings. The redemption period
expired March 15. Taxes on these properties have not yet been paid. I have attached
printouts from the GIS system of each property.
This list has been sent to Paul Mazzarella at INNS and to Sue Kittel, to determine if any
of these properties should be transferred to Neighborhood Housing as part of the
Neighborhood Initiative. This list was also sent to DPW,building, and planning
departments.
I would like authorization for the following:
1. To accept payment from the owner of any of these properties through May 10h.
2. To withhold those properties from the sale that INHS is interested in acquiring,
provided Common Council agrees no later than May 10tH
3. To sell the remaining properties at the auction scheduled May 10.
Please let me know if you have any questions.
"An Equal Opportunity Employer with a commitment to workforce diversification." ��
Properties To Be Sold at Auction May 11, 2002
Address Name Year Base Lien Total Due
14.-3-2 1022-24 TIOGA ST N FARRELL,THOMAS H In Foreclosure
2000 $4,493.66 $6,017.08
2001 $4,599.08 $5,288.94
1999 $1,401.98 $2,332.67
50.-3-1 213 CASCADILLA ST ANTRUM,HAROLD JR Install Agree in Default
1999 $92.73 $275.19
2000 $768.04 $1,400.05
2001 $108.29 $124.53
103.-2-9 407-09 TITUS AVE CARPENTER,REDPONEY
2000 $1,591.75 $2,429.69
108.4-37 613 HUDSON ST BARTHOLOMEW,
2001 $4,230.54 $4,865.12
2000 $642.95 $1,243.69
Wednesday,March 20,2002 Page I of I
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Tax Parcel ID: 14.-3-2
Address: 1022-24 TIOGA ST N
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— Owner 1: FARRELL,THOMAS H
LONG:-76.4983 LAT:42.4517 Owner 2:
0.075 Miles Deed book: 804
Deed Page: 110
Roll Section: 1
Land Value: 18900
Total Value: 135900
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Tax_Parcel_ID: 14.-3-2
Address: 1022-24 TIOGA ST N
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Zone District R-2b
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Tax Parcel ID: 1101-2-9
+ Address: 407-09 TITUS AVE
�oR 5 Zone District R-2b
Voting District 2-2
Census Neighborhood Titus Flats
1
SEEM
Tax Parcel ID: 101-2-9
�Y Address: 407-09
Street: TITUS AVE
Use: 2 family
Acres:
Lot Frontage(ft): 86
Lot Depth(ft): 100
t4i" Owner 1: CARPENTER,REDPONEY
Owner 2:
LONG: -76.5045 LAT:42.4335 11111M
Deed book: 741
0.15 Deed Page: 51
pMiles
Roll Section: I
Land Value: 18300
Total Value: 55000
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Tax Parcel ID: 108.4-37
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M Address: 613
Street: HUDSON ST
MWA _ Use: Apartment
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Lot Depth(ft): 202
--�- - — Owner 1: SMEENK,KEVIN R
LONG:-76.4924 LAT:42.433 Owner 2:
0.3 Miles
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Deed Page: 62
GI„ 'ill `i1 I1;lIli iRl,Pli� IBi a I uM1841`II� Roll Section: 1
Land Value: 22900
Total Value: 125000
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j Address: 213 CASCADILLA ST
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j Census Neighborhood Lower Northside
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Tax Parcel ID: 50.-3-1
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Use: 1 family
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�• Owner 1: ANTRUM,HAROLD JR
LONG: -76.5021 LAT:42.4443 Owner 2:
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-�-�, CITY OF ITHACA
V~ 108 East Green Street Ithaca, New York 14850-5690
s
b►q`•........�+�� OFFICE OF THE CHAMBERLAIN
�RAA7�0 Telephone: 607/274-6580 Fax: 607/272-7348
To: Budget and Administration Committee
From: Debra A. Parsons,City Chamberlain
Date: March 26,2002
Re: Request for Waiver of Penalty on Tax Bill
Eric Dicke is requesting a refund of penalty paid on a tax bill because he did not receive a
correct bill until after the penalty free period.
Mr. Dicke's property was split. The apportioned tax bill was late going out from the
Chamberlain's office. It was mailed to his local address, and forwarded, because we did
not at that point have his address in Scotland. By the time he got it, and paid it, it was
late. By the time he received our notice of the amount due with penalty, it was another
month late. Under the circumstances, I would like to recommend the waiver of the
penalty on these taxes totaling$30.87.
"An Equal Opportunity Employer with a commitment to workforce diversification." ro
ITIi,�
�.�...• %. CITY OF ITHACA
~` 108 East Green Street Ithaca, New York 14850-5690
1
mall ;
cO,P•'....,,....•f°'��� OFFICE OF THE CHAMBERLAIN
PoItATEO Telephone: 607/274-6580 Fax: 607/272-7348 �
To: Budget and Administration Committee
From: Debra A. Parsons, City Chamberlain
Re: Request for Waiver of Penalty
Date: March 20, 2002
Philomena Werner has requested a waiver of penalty on taxes due for 310 Richard Place.
She has provided copies of check registers and bank statements that support her
contention that she mailed her payment in January. She discovered the check had not
cleared when she reconciled her account.
Whereas, the owner of 310 Richard Place has submitted evidence that the payment of
City First Installment and Tompkins County taxes on her property was lost in the mail,
now therefore be it
Resolved, that pursuant to the guidelines set forth by Common Council on June 6, 2001,
the penalty on the 2002 City First Installment and Tompkins County Taxes be waived
"An Equal Opportunity Employer with a commitment to workforce diversification." ��
City of Ithaca
Summary of 2001 Health Insurance Cost Reconciliation
12/31/2001
healthinsurancereconciliation
2001 Health Insurance Costs all funds
Total Budget 2001 9060 $3,396,097.00
Total costs per BCBS
Contract billing period 1/1/01-12/31/01 $3,704,996.92
Take out billing January 01 reflected in 2000 $ (297,608.03)
Add in billing January 02 reflected in 2001 $ 357,964.68
Sub-total $3,765,353.57
Expenditures over 2001 Budget $ 369,256.57
Current Reserve Balances: Balance: Needed:
General Fund $1,817,648.00 $ 304,427.00
Solidwaste Fund $ 2,519.00 $ 7,033.00
Water Fund $ 63,475.00 $ 22,802.00
Sewer Fund $ 51,372.00 $ 18,995.00
Joint Activity Fund $ 38,464.00 $ 16,000.00
Totals $1,973,478.00 $ 369,257.00
0`, Z- f
1
CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2002
A1990
UNRESTRICTED
CONTINGENCY
BALANCE UNRESTRICTED CONTINGENCY 3/26/02 $99.825.00
RESTRICTED
CONTINGENCY
Building Commissioner and Deputy Building Comm. Salary increases Council $2,687.00
Council $0.00
Council $0.00
Council $0.00
Council $0.00
Council $0.00
Council $0.00
Council $0.00
BALANCE RESTRICTED CONTINGENCY 3/26/02 2 687.00
BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 3/26/02 102.512.00
April COUNCIL PROPOSED RESOLUTIONS:
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
0.00
Balance Unrestricted Contingency after April Proposed Resolutions $99.825.00
CITY OF ITHACA—UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY 2002 3/26/02
COUNCIL TYPE OF CONTINGENCY ACCOUNT
MONTH AMOUNT CONTINGENCY TITLE DESCRIPTION TRANSFERRED TO
Jan-02 No Activity
Feb-02 $3.568.00 RESTRICTED Council To fund salary increase for Deputy Building Commissioner A3620-5105
Mar-02 $175.00 UNRESTRICTED To fund the cost of 5 women to attend Room Full of Sisters A1012-5435
$0.00 RESTRICTED
Apr-02 $0.00 UNRESTRICTED -
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED
May-02 $0.00 UNRESTRICTED
$0.00
$0.00
Jun-02 $0.00 UNRESTRICTED
$0.00 UNRESTRICTED
Jul-02 $0.00 RESTRICTED Council
$0.00 _
$0.00
$0.00
$0.00
Aug-02 P$$ UNRESTRICTED
Sep-02 $0.00 RESTRICTED Council
$0.00
Oct-02 $0.00
Nov-02 $0.00 UNRESTRICTED
$0.00 RESTRICTED Council
$0.00 RESTRICTED
$0.00 RESTRICTED Council
$0.00
$0.00
Dec-02 $0.00 RESTRICTED Council
$0.00 RESTRICTED Council
$0.00
SUMMARY AMOUNT
UNRESTRICTED CONTINGENCY $175.00
RESTRICTED CONTINGENCY $3,568.00
TOTAL $a.743.00
Request to Establish Capital Project for Emergency Boiler Repair
WHEREAS, the heating system boiler at the Ithaca Police
Department (IPD) failed on March 22, 2002 , and
WHEREAS, the IPD building is currently operating without a
central heating system, and
WHEREAS, the boiler has been inspected by City staff and a local
plumbing and heating contractor and found the boiler in
disrepair, and
WHEREAS, the City has received a quote to remove, replace and
install a new boiler at a cost of $32, 500, and
WHEREAS, City staff have declared this an emergency purchase as
heat is needed as soon as possible to the Police Department to
maintain its 24-hour building operation; now, therefore, be it
RESOLVED, That Common Council hereby declares the boiler failure
at the Ithaca Police Department a Public Emergency pursuant to
General Municipal Law 103, and be it further
RESOLVED, Such an emergency declaration allows for the contract
to install a new boiler to be let without competitive bidding,
and be it further
RESOLVED, That Capital Project #459 IPD Boiler Replacement is
hereby established in an amount not to exceed $33 , 500, including
financing for said purpose, and be it further
RESOLVED, That Donohue Halverson of Ithaca be awarded the
contract for the IPD boiler replacement at a cost not to exceed
$32 , 500, and be it further
RESOLVED, That funds for said project shall be advanced from the
General Fund and later repaid by the issuance of Serial Bonds .
CITY OF ITHACA
V � DEPARTMENT OF PUBLIC WORKS - STREETS & FACILITIES DIVISION
i` 245 Pier Road, Ithaca, New York 14850-3246
RICHARD FERREL,ASST. SUPERINTENDENT OF PUBLIC WORKS rickf @ci.ithaca.ny.us
Po/RAO Telephone: 607/272-1718 Fax: 607/272-4374
To: Common Council
From: Richard Ferrel - Asst. Supt. of Public Works `
f
Date: March 25, 2002
Re: Request to Fund Heating System Boiler at the Police Department
On Friday, March 22nd, the heating system boiler at the Police Department
Building failed. The boiler has been inspected by City staff and personnel
from a local contractor, Donohue Halverson, and found to be in a condition
that cannot be repaired. Donohue Halverson has proposed replacing the
boiler for a cost of$32,500. Their proposal includes removal of the old
boiler and installation of a new unit along with new controls and related
hardware. The vendor states that they can have the system installed and
operating by April 8th.
The Police Department Building is currently operating without a central
heating system. Heat is being provided by individual electric space heaters
for each room. With two months remaining in the heating season, use of
space heaters is not a solution for the problem. The boiler needs to be
replaced as soon as possible.
I am requesting that the boiler failure be declared an emergency situation
and it's replacement be authorized as an emergency purchase. By declaring
the situation an emergency, heat can be restored to the building in a timely
manner by avoiding the lengthy bid process required for scheduled
equipment purchases.
Funds are not available in the operating accounts to cover the boiler
replacement cost. The City Controller is recommending capitalization of the
cost by establishing a new capital project.
There has been a history of boiler problems at the Police Department
Building. The recently failed boiler was installed about thirteen years ago.
Deputy Chief Barnes states that the building has had four boiler
"An Equal Opportunity Employer with a commitment to workforce diversification." �J
replacements during his 33 years of service. This frequent rate of failure
indicates a problem with the heating system and deserves further
investigation. I recommend that a Heating Ventilation Air Conditioning
(HVAC) Engineer be contracted to inspect the complete system and report
on possible repairs or changes of the system. In the mean time, the proposed
boiler for the replacement is capable of operating the current steam system
or a hot water system, if installed at a later date, and should be installed
without delay.
Cc: Bill Gray - Supt. of Public Works
Lauren Signer- Acting Police Chief
David Barnes - Deputy Police Chief
DONOHUE HALVERSON
WK SSW-CA SM,:ffHr►MY iM
PROPOSAL
607-273-3393
Bob Mitchell
279-4259
DATE 3125102
WE PROPOSE THE FOLLOWING:
Re: Ithaca Police Department,Clinton St.
To remove and dispose of an old fourteen section boiler and associated piping.
To install a new IRI(Insurance Requirement Instituted)fourteen section Weil
McLain boiler. Being a public building this bailer must meet your insurance
carrier's standards.All new controls,water feeds,gas,vent,return pipe,boiler,
labor,and material for a complete installation.
The above for the total sum of$32,500.00
Thirty Two Thousand Five Hundred and 00/100's-------------$32500.00
FOR THE SUM OF
PAYMENT TO BE MADE AS FOLLOWS: 50%Deposit Upon Acceptance,balance upon completion.
PROPOSAL INCLUDES MATERIALS AND LABOR AS REQUIRED IN ACCORDANCE WITH THE ABOVE SPECIFICATIONS.ALL WORK TO BE PERFORMED IN
ACCORDANCE WITH THE NEW YORK STATE UNIFORM FIRE PREVENTION AND BUILDING CODE.ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED.ANY
ALTERATION OR DECIATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS,WILL BE EJIBCITfED ONLY UPON WRITTEN ORDERS AND
WILL BECOME AN EXTRA CHARGE OVER AND ABOVE TIM ESTWATE,ALL AGREEMENTS CONTINGENT UPON STRIKES,ACCIDENTS OR DELAYS BEYOND
OUR CONTROL.CUSTOMER AGREES TO HOLD DONOHUE-HALVERSON HARM ESSS FOR ANY LIABILITY OR CLABNS,DEMANDS,SUITS,COSTS,AND FEES
IN CONNECTION WITH THE INSTALLATION AS ABOVE DESCRIBED WHICH SHALL INCLUDE DAMAGE TO PROPERTY,REAL OR PERSONAL,AND TO
PERSONS OWNING SAID PROPERTY FOR ANY INJURY RESULTING FROM THE ABOVE DESCRIBED INSTALLATIONS.OWNER TO CARRY FIRE,TORNADO AND
OTHER NECESSARY INSURANCE.OUR WORKERS ARE FULLY COVERED BY WORKMAN S COMPENSATION INSURANCE.NOTE:WE MAY WITHDRAW THIS
PROPOSAL IF NOT ACCEPTED WITHIN THIRTY DAYS. -
AUTHORIZED SIGNATURE
ACCEPTANCE OF PROPOSAL:THE ABOVE PRICES,SPECIFICATIONS AND CONDITIONS ARE SA ACTORY AND ARE C
AUTHORIZED TO COMPLETE THIS CONTRACT As SPECIFIED,PAYMENT WILL BE MADE AS OUTL NED ABOVE.
KB/ps
SIGNATURE OR COMPANY AUTHORIZED SIGNATURE
DRAFT
Controller - Approve 2001 Allocation from Health Insurance
Reserve
WHEREAS, the City' s overall health insurance costs have been
increasing at least 15 percent annually for the past three
years, and
WHEREAS, the City established a Health Insurance Reserve in 1989
to assist the City' s budget when health insurance costs exceeded
budget estimates, and
WHEREAS, the current balance in the City' s Health Insurance
Reserve is $1, 973 , 478, and
WHEREAS, the 2001 Health Insurance costs exceeded the 2001
budget estimates by $369, 257, and
WHEREAS, the City' s 2001 Budget does not have the needed
flexibility to cover a $369, 257 Health Insurance budget overage;
now, therefore, be it
RESOLVED, That Common Council hereby authorizes the Controller' s
Office to amend the 2001 budget for all Funds by an amount not
to exceed $369, 257, which will be allocated from the Health
Insurance Reserve established for said purpose, and be it
further
RESOLVED, That the Controller' s Office shall make all
appropriate accounting adjustments to reflect the Health
Insurance Reserve allocation as follows :
General Fund $304, 427
Solid Waste Fund 7, 033
Water Fund 22 , 802
Sewer Fund 18, 995
Joint Activity Fund 16, 000
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
a
ms's
OFFICE OF THE CHAMBERLAIN
PoRATEO Telephone: 607/274-6580 Fax: 607/272-7348
To: Budget and Administration Committee
From: Debra A. Parsons, City Chamberlain
'Re: Water Billing
Date: March 20, 2002
Pat Vaughan asked me to speak about water bills, and about policy regarding pricing for
senior citizens and those on fixed incomes.
Water bills are based on a minimum that depends on meter size. Consumption over the
minimum is billed at$4.62 per hundred cubic feet(748 gallons). A minimum bill for a
small meter is $55.44, up from $51.36 last year.
There has been no discussion of discounting water for targeted populations. I have had
some very preliminary discussions with Bill Gray about providing assistance in locating
causes for excess water consumption. Too often individuals having difficulty paying
water bills have consumption over the expected. I would like to see us provide a"water
usage audit,"much like the energy audits that NYSEG has done in the past. Such a
program would be more labor intensive than a straight discount. However, it would also
help us focus on those single-family bills of$300 rather than the bills of$55; young, old,
property owners and tenants could participate in the evaluation. Ideally,we could partner
with other agencies to provide low cost repairs to qualified applicants.
Please let me know if you would like other information or comparisons.
"An Equal Opportunity Employer with a commitment to workforce diversification." ��
TEMP RETURN SERVICE REQUESTED
City Of Ithaca Presorted First-Cuss
PLEASE MAKE CHECKS PAYABLE TO CITY OF ITHACA Mail
MAIL TO: PAY IN PERSON AT: US Postage Paid
PO BOX 667 OR 108 E.GREEN STREET Permit No.369
ITHACA, NY 14851-0667 ITHACA,NY 14850 Ithaca,NY 14850
MESSAGE
LOCATION per
t-)t.)F
/11 PL_A IN ST N Cdr
ACCOUNT NO. FROM TO �S � fq
001,"0181 02/06 05/09 06/15/01 �Fr�F FRq
WA 81 2081 KENSI:Ys �Rn
S1 S'MALt... SEWER 2_'c.5,-:
111 I\! PL AM M T
1 T•HA(.:A NY
14850
I°io is e r 4;; 28651229 AMOUNT REMITTED:
PAST DUE THIS BILLING ACCOUNT
t:l(1 59. 001:%:0): .:.I 06/1 '.-./01