HomeMy WebLinkAbout12-03-12 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS
OFFICIAL NOTICE OF REGULAR MEETING
A meeting of the Board of Public Works will be held on Monday, December 3, 2012, at 4:45
p.m. in Common Council Chambers —Third Floor, City Hall, 108 East Green Street, Ithaca,
New York.
Agenda
1. Additions or Deletions to Agenda (Items 1 -5: 15 min.)
2. Mayor's Communications
3. Communications and Hearinas from Persons Before the Board
4. Response to the Public
5. Reports
Special Committees of the Board
Council Liaison
Board Liaisons
Superintendent and Staff
Other Department Heads
6. Approval of Minutes
7. Administration and Communications
8. VOTING ITEMS
8.1 Buildings, Properties. Refuse and Transit
A. Acceptance of the 2012 Newman Golf Course Private Management
Viability Report — Resolution
B. Call of Public Hearing for Authorization to Reconstruct the Commons -
Resolution
8.2 Highways, Streets and Sidewalks
8.3 Parking and Traffic
8.4 Creeks. Bridges and Parks
8.5 Water and Sewer
9. DISCUSSION ITEMS
9.1 Transportation Improvements on Spencer Road
9.2 Request to Install Wireless Internet Equipment on the Cayuga Street and Seneca
Street Parking Garages
9.3 Proposal for Street Modifications Around the Neighborhood Pride Grocery Store
on Hancock Street
9.4 Request for Site Approval for Placement of a Martin Luther King Jr. Walkway
Sculpture
9.5 2013 Rates and Fees— Possible Resolutions
A. Parking Rates
B. Trash and Yard Waste Tag Rates
C. Water and Sewer Rates
9.6 FYI — Water Treatment Plant Annual Inspection Report from Tompkins County
Health Department
10. New Business
11. Adjournment
If you have a disability that will require special arrangements to be made in order for you to fully participate in the
meefing, please contact the City Clerk at 607 - 274 -6570 at least 48 hours before the meeting.
The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings am voting
meetings, opening with a public comment period. Meeting agendas are created from prior public input, Deparknent operating, planning
issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request
written comments on lengthy or complex issues. This informabon may than be used to create committee agendas, with the speaker or
author invited to attend.
8.1A Acceptance of the 2012 Newman Golf course Private management vtapmty
Report - Resolution
This resolution is Tom Hanna's recommended resolution to bring this stage of review of the
golf course operation to its conclusion and start a monitoring stage. I have supplemented his
final (fourth) "Resolved" with two staff updates during the golf season.
BA B Call of Public Hearing for Authorization to Reconstruct the Commons -
Resoli tion
Attached is Tom West's memo concerning the Commons Reconstruction Project. Council has
approved a concept for reconstructing the Mall but the Charter makes it a BPW responsibility
to actually undertake the improvements, and to consider the assessments that may fall to
adjacent properties. It seems likely that this will open up a discussion between the BPW,
Common Council, and the property owners about the benefits and expectations for this project.
The discussion will be impacted by a state decision on the citys pending grant application for
funds to support this project. The resolution calls for a public hearing leading to a discussion
on the assessments that could be levied against the involved properties. When the original
Commons was built, assessments were made on a split level approach which involved the
"primary" and "secondary' Commons, and went on for the twenty year bonding period. I will try
to reconstruct this for you.
9.1 Transportation Improvements on Spencer Road
Attached is a resolution from the Planning Board which originates with their approval of a
project that they believe, and we agree, will have some impacts on the neighborhood. It
appears to me that if they can anticipate impacts from a development, the impacts should be a
cost of the development, especially if they are getting exemptions from zoning requirements to
proceed with the proposed project. Perhaps this is more a reflection of land use in transition.
A long time ago Spencer Road was the road out of Ithaca leading to Spencer and points south.
It was bypassed in the late 1940's with the original Elmira Road. Since that time it has slowly
become more urban than its rural beginnings. While I agree that better urban improvements
(like sidewalks) will be needed in the neighborhood, as well as improvements to Spencer Road
itself, and the intersection with Stone Quarry Road, I believe it will be several years before the
city is in the financial position to undertake these improvements. I am told that INHS is using
the project approvals to apply for funds to build the project so maybe the time lines work.
9.2 Request to Install Wireless Internet Equipment on the Cayuga Street and Seneca
Street Parkina Garages
Fiber Spark has an idea that they would like you to consider. As a start up intemet provider,
they would like to begin with a demonstration project in Wireless internet that involves two
downtown parking garages. Please read on in their presented material.
Page 2
9.3 Proposal for Street Modifications Around the Neighborhood Pride Grocery Store
on Hancock Street
As Mr. Petito works on his redevelopment ideas for the Hancock Street grocery store, he has
some suggested improvements for expanding green space along Cascadilla Creek adjacent to
his property. My very quick review is that, if the fire department does not need to be able to
drive around the structure, the idea is probably a good one in the long run. I am not sure we
will have staff or time and money to redevelop the property in the near future. We don't need
more lawn to cut, park to maintain, and sidewalk to shovel until we have a budget that reflects
the staffing and current costs of the things we own and maintain. I think it is a good idea to
have a plan in place, and to support the adjacent property owner, but we need to control
demands made on our current staff and budget.
9.4 Request for Site Approval for Placement of a Martin Luther Kina Jr. Freedom
Walk Sculpture
This appears to be a proposal for the next element in the MLK Freedom Walk and is in keeping
with the larger scheme that had been the basis for the Freedom Walk as it was originally
envisioned for downtown. Please read Lynne Truame's request.
9.5 2013 Rates and Fees — Possible Resolutions
We started to adopt all the rates that needed updating for 2013, but found that Common
Council was considering changes in the 2013 budget that might impact our recommended
rates. We are now ready to adopt the remaining rates which need updating. Attached are
draft resolutions for your review. The only item that I know we are considering changing is the
rate structure for monthly parking at the Dryden Road garage. There has been enough
building of new parking in the area that demand for our parking has dropped, leaving unused
space in the garage. We are not getting income or utility out of the structure we own and
maintain. The current rates were developed on a market demand basis where the rates were
pushed up to maintain a minimum amount of hourly parking available in the garage. We would
like to push the rates down "slightly" and double the monthly (long term) parking demand.
9.6 FYI — Water Treatment Plant Annual Inspection Report from Tompkins County
Health Department
Attached is the annual report created by the County's Health Department, following their
inspection of the city's water treatment plant. This is provided largely as an FYI item. I thought
it would help give you a perspective for their long standing concerns, many of which have been
awaiting the new treatment plant for resolution. The plant is needed, but the resulting debt load
and the accompanying rate structure will be a topic of amazement and conversation for several
years to come. This is a valuable but expensive purchase that brings us forward 100 years.
The change is occurring country wide, but most people (our residents) will only see it as a local
change, that hits them in the pocket book. They want safe water, but since they already have
it, we will have to explain the investment required so that they can keep it.
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Novembev 22, 2012
Page 3
8.1A Acceptance of the 2012 Newman Golf Course Private Management Viability
Report - Resolution
WHEREAS, the Board of Public Works requested a report on the viability of private
management of Newman Municipal Golf Course; and
WHEREAS, that report was developed by Friends of Newman Golf Course in consultation with
a sub - committee of the Board; and
WHEREAS, the Board of Public Works has reviewed the report and found that it provides a
sound basis for continuing City management of the golf course under the emerging
management model outlined in the report; and
WHEREAS, the report has been presented in its final form; now therefore be it
RESOLVED, That the Board of Public Works accepts the November 28 report "Newman
Municipal Golf Course: Is Private Management a Viable Option" and be it further
RESOLVED, That the golf course be managed under the emerging management model
outlined in the report, and be it further
RESOLVED, That all efforts be made to hire a new Golf Course Manager and establish a new
food and beverage concession agreement as early as possible in the 2013 budget year, and
be it further
RESOLVED, That staff be directed to provide the Board of Public Works with updates in mid -
June and the end of August, as well as a report in November 2013, on the status of the golf
course under the emerging management model.
Page 4
8.1 13 Call of Public Hearing for Authorization to Reconstruct the Commons -
Resolution
WHEREAS, the Board of Public Works recognizes that the Commons is in need of extensive
repairs and reconstruction, and
WHEREAS, the City has conducted extensive public outreach and evaluation of various
reconstruction alternatives, and
WHEREAS, section C89-A of the City Code provides that the Board of Public Works authorize
reconstruction of a pedestrian mall including all matters relating to the type, materials and
method of construction thereof, and
WHEREAS, section C89 -A of the City Code requires that the Board of Public Works shall hold
a hearing whenever such reconstruction is assessable, now therefore be it
RESOLVED, That the Board of Public Works hereby calls a public hearing regarding the
reconstruction of the Ithaca Commons for their meeting on December 10, 2012, and be it
further
RESOLVED, That staff be directed to publicize this public hearing as set forth in the City Code
Page 5
To: Members, Board of Public Works
From: Tom West
Date:
Re: BPW authorization of Commons Reconstruction and assessment of costs
The City Code requires authorization of reconstruction of pedestrian malls
Ithaca Commons — Board of Public Works
12/3 Presentation to BPW, Jen, Tom, Tim
BPW announces public hearing
City Code — C89 -A Authorization of paving and other street work and pedestrian
mall. The Board of Public Works, on its own motion or upon petition of owners of
abutting property, may consider and tentatively authorize the paving, repaving,
resurfacing or surface treatment of any street or portion of a street and the
construction of curbs and gutters in any street or portion of a street and the
construction, reconstruction of or addition to a pedestrian mall and may determine all
matters relating to the type, materials and method of construction thereof. The Board
may hold a public hearing in regard to any such improvement and shall hold such a
hearing whenever such improvement is assessable as hereinafter provided, after
giving notice by publication at least once in a local newspaper not less than five days
before such hearing. Any such hearing must be held before the Board and
tentatively authorizes such improvement. The Board shall then make an estimate of
the cost of such proposed improvement and file with the Common Council such
estimate and a requisition for appropriation of the funds necessary for the work.
12/10 Hold public hearing
Resolution — BPW approves reconstruction project,
BPW requests staff to make recommendations for assessment
V7 Present assessments, discussion
Announce a public hearing for assessments
City Code C89- E Assessment of cost of constructing, reconstructing or
constructing an addition to a pedestrian mall. The cost of constructing,
reconstructing or constructing an addition to a pedestrian mall shall be borne as
follows: Not less than 15% shall be a charge against the City at large, and not more
than 85% shall be a charge against properties which the Board of Public Works,
subject to confirmation by the Common Council, shall determine and specify to be
especially benefited, apportioned in accordance with a rate schedule to be
established therefore from time to time by the Board of Public Works, to be
determined on any equitable basis, including but not limited to a system of
classification for purposes of establishing differential rates, which rate schedule shall
be subject to confirmation by the Common Council. Before any such rate schedule is
thereon, after giving notice by publication at least once in a local newspaper not
than five days before such hearing.
1/14 Public Hearing for assessment,
Resolution — setting assessments
Resolution by Planning and Development Board to the Board of Public Works (BPW),
Urging BPW to Undertake Transportation Improvements on Spencer Road
Adopted on 11 -27 -12
On a motion by, Jones- Rounds, seconded by Schroeder
WHEREAS: on November 27, 2012 the Planning and Development Board granted final site plan
approval to the Stone Quarry Apartment Project, which will create 35 units of permanently
affordable rental housing at 400 Spencer Road, and
WHEREAS the proposed project is proximate to shopping on Elmira Road and Meadow Street,
both of which have, or will soon have, sidewalks and designated pedestrian crossings, and
WHEREAS: the applicant expects some of the residents will not have cars and is proposing to
install a sidewalk and tree lawn along the project site fronting Spencer Road, which currently
has no sidewalk. The installation of such sidewalk does not address the issue of making a safe
pedestrian connection to Elmira Road and /or Meadow Street, and
WHEREAS: The Planning Board is concerned about safety and traffic violations at the
intersection of Spencer and Quarry Roads. The applicant submitted a turning movements
diagram at the request of the City Transportation Engineer. The diagram demonstrated that
current turning movements are not affected by the proposed project. The City Transportation
Engineer has determined that any transportation issues at the intersection are not the
responsibility of the applicant. The Board understands that the City is interested in redesigning
the intersection and making a pedestrian connection from the new sidewalk to Elmira Road, and
WHEREAS. several neighbors spoke at the public hearing for the project, raising concerns about
traffic congestion and pedestrian safety, particularly the need for sidewalks on Spencer Road,
and
WHEREAS. the project received the necessary variance from the Board of Zoning Appeals
subject to the condition that "the applicant address with the city the problem of foot and
vehicular traffic, and,
WHEREAS. establishing a cost sharing project for the installation of sidewalks on Spencer Road is
potentially an eligible expense for the use of the City's Community Development Block Grant
(CDBG) funds, administered by the Ithaca Urban Renewal Agency (IURA), now, therefore, be it
RESOLVED; the Planning Board urges the BPW, as expeditiously as possible, to: (1) develop and
implement a plan for providing pedestrian connections between the project site area on
Spencer Road and nearby transit stops and shopping areas; and (2) develop and implement a
plan for improving the operation of the Spencer Road and Stone Quarry Road intersection, and
be it further
RESOLVED: the Planning Board urges the BPW, with Common Council consent, to investigate
applying to the IURA for CDBG funds to develop a cost sharing project for the installation of
sidewalks on Spencer Road.
In favor: Acharya, Blalock, Demarest, Jones- Rounds, Marcham, Rudan and Schroeder
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850.5690
amIAING DEPARTM13NT
Telephone: 607274.6508 A ; 607/27"521
November 26, 2012
Ithaca Neighborhood Housing Services
Pathstone Development Corp.
115 west Clinton Street
Ithaca, NY 14850
RE: Board of Zoning Appeals Meeting of November 20, 2012
Appeal #2893 — 400 -406 Spencer Road
Dear Applicant:
The Board of Zoning Appeals considered your appeal for a use variance from Section 325 -8,
Column 2, permitted uses, and Column 14/15, rear yard setback requirements of the zoning
ordinance. The applicants are proposing to construct a 35 -unit affordable rental housing project
at the property located at 400 -406 Spencer Road. The 35 -unit project will consist of 16
townhomes and a 19 -unit apartment building. The proposed site consists of 3 tax parcels that will
be consolidate into a single parcel. Two parcels, known as Ithaca Dispatch, front on Spencer
Road and the third parcel will be subdivided from a larger lot located at 225 Elmira Road. The
Elmira Road parcel is located in a B -5 zone district which allows multiple dwelling and the two
Spencer Road parcels are located in an R -2a zone district where the proposed use as multiple
dwellings is not permitted. Section 32540C (3), requires that the applicant demonstrate to the
Board that the applicable zoning regulations and restrictions will cause unnecessary hardship.
Therefore the applicant is appealing to the Board for a use variance to move forward with their
project. The proposed project will be deficient in rear yard setback due to the irregular shape of
the combined lots. The row of townhouses located on the Northwest side of the Spencer Street
lots will have rear yard of 13.63' of the overall averaged rear yard of 50' required by the _
ordinance.
The proposed portion of the project at 400406 Spencer Road is located in an R -2a use district in
which the proposed use is not permitted. However, Section 325 -38 requires that a use variance
be granted before a building permit is issued.
The use variance was granted with the following findings of fact:
1. The applicant cannot realize a reasonable return other than by this appeal.
2. The alleged hardship relating to the property is unique and does not apply to a
substantial portion of the district or neighborhood.
3. The request will not alter the essential character of the neighborhood.
4. The alleged hardship has not been self - created.
It was moved by Moriah Tebor to grant the use variance with the following conditions:
'An aqual opponunity ampl yv tlt a commhmcnt to workrome d nfflmdon." 04
Ithaca Neighborhood Housing Services November 26, 2012
Pathstone Development Corp. Page 2
115 west Clinton Street
Ithaca, NY 14850
RE: Board of Zoning Appeals Meeting of November 20, 2012
Appeal #2893 — 400 -406 Spencer Road
1. That the applicant addresses with the city the problem of foot traffic and vehicle
traffic.
2. That the applicant uses its best effort to negotiate an easement.
3. That the applicant files copies of all correspondence with city departments.
The Use Variance was granted with a vote of five (5) in favor and none opposed.
It was moved by Jan deRoos to grant the area variance with the following findings of fact:
I. There will be no undesirable change in the character of the neighborhood or any
detriment to nearby properties.
2. The benefit sought by the applicant cannot be achieved by any other means.
3. The request was not substantial.
4. There will be no adverse effect or impact on the physical or environmental conditions
in the neighborhood.
5. The alleged difficulty was not self - created.
6. The Planning Board strongly preferred the proposed design, because it restores
residential use to Spencer Road and creates a more welcoming streetsmpe that is in
keeping with a more traditional neighborhood character.
The Area Variance was granted with a vote of Five (5) in favor and none opposed.
Sincerel ,
For The Build Department
Phyllis Radke, wilding Commissioner
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CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca, New York 14850 -5690
OFFICE OF'ME U1Y HWANEEN
Tekph..: 6872744530 Fax: 6072744587
To: Planning and Development Board
Lisa Nicholas, Planner /
From: Tim Logue, City Transportation Engineer V'~
Date: September 14, 2012
Re: Site Plan Review projects for September 2012 meeting
Rick's Rental World, 8UU Cascadilla Street
The applicant is proposing to have head in parking at the southern most portion of the
property, with the circulation in the City right -of -way (there is no driveway on the
property, just a 70 foot wide curb cut). I don't know if this complies with the zoning
ordinance, as far as not having access or maneuvering space on -site or in regard to front
yard parking, but we would not allow it for a street permit application. If them was
ever a crossing of the railroad, the City might be interested in curbing or sidewalks in
this section. If the parking requirement is one for every 500 sf of gross floor area,
shouldn't they have 10 or 11 spaces?
Planned Parenthood, 616-626 West Seneca Street
Consolidating four driveways into one will be an improvement. The scale of the project
does not raise any traffic concerns for me. Pedestrian and bicycle accommodations look
good.
137 -139 Hudson Street, Four Space Rear Yard Parking
The driveway coming up from the public sidewalk at a 5% slope should be paved up to
the break in slope so that stone does not litter the sidewalk and so it can be better
maintained in the winter. 1 don't understand what is happening with the 8' x Wares at
the east end of the parking area. It doesn't seem deep enough to be used as a back up
space for spot #4 so that the driver doesn't have to turn around in the lot. Also, L401
shows two additional parking stops here, making it look like two more vehicles would
park here, which would block the maneuvering space.
400 Spencer Road Housing Development
Overall this project looks good from a transportation perspective. 1 hope the applicant
can find a way to include some bicycle parking that would be protected from the
elements, perhaps in the apartment building or by putting a small structure over some
outside racks. This site is very easy to bike to and from. I do not see any traffic issues
resulting from the scale of the project; however, 1 will need more detail on the location
14µv1„12
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of the curbing on Spencer Road in relation to the intersection with Stone Quarry Road.
The Office of the City Engineer has had some internal conversations about the awkward
intersection, the possibility of making Spencer Road one -way, and how we might be
able to connect this site to the city sidewalk system.
Cascadilla Landing, 101 Pier Road
I met with the project architect, John Snyder, on August 151h and I think we have
resolved most of my comments. The only last two concerns I have am the roundabout
design and the construction impact on the waterfront trail. For the roundabout, 1 think
it needs to be designed as a modern roundabout, similar to the one at South Albany and
Elmira Road. Primarily, this means that the sidewalk should not go through the center
island and that there should be splitter islands at the approaches. I am happy to work
with the applicant as they get into detailed design and engineering. The other issue is
that the applicant is proposing to demolish a segment of the waterfront trail and
bioswale on Willow Avenue. I don't see the rationale for this. As a federal -aid project,
the waterfront trail had a rigorous quality assurance inspection program and 1 don't
have much interest in making sure it is built to those specifications again. It seems the
applicant has plenty of room from within the site to construction Building' F;' but
perhaps this is a detail that does not concern site plan review so much - after all, they
would need a street permit from Engineering and we could deal with it at that point (it
is shown as Phase III of the project).
P., 2of2
CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca, New York 14650.5690
OFFICE. OF'nIE Cf1Y ENGINEER
'Itlephone: 6072746530 Fu: 607274 -6557
To: Planning and Development Board
Lisa Nicholas, Planner
From: Tim Logue, City Transportation Engineer r9/
Date: November 15, 2012
Re: Site Plan Review projects for November 2012 meeting
Maoor Subdivision, Hector Street, Tax Parcel #19.4-7.2
1 have spoken with the Superintendent and we agree that Lot 1 on the proposed subdivision
map shou Id not be developed, but should be reserved for the fu lure street as proposed in the
West Hill Master Plan. Them are very few opportunities for north /south travel on the hill
without being on Hector or Cliff Street and the extension of Campbell Avenue would provide a
benefit for the travelling public as well as for public works. At the minimum, a 30 foot right -of-
way should be reserved along the east property fine of Lot 1 for a pedestrian /bicycle path,
which would also work for half of a stmet, though the other half would then have to be cm the
property at 830 Hector Street (they do have a second driveway, but the garage would have to be
relocated). This would make Lot I a potential comer lot. T think it would be better to just reserve
Lot 1; with some curvature in the street extension, it might minimize the impact on the property
at 830 Hector Street.
Overall, this subdivision strikes me as not particularly good land use or transportation
planning. A cluster subdivision would probably provide as many building lots and preserve
more open space than this arrangement. Access from the Campbell Avenue dead end would be
preferable than from Hector Street (both for access management along Hector Street, but also
for exiting sightlines). I don't know how much conversation has happened to date, but perhaps
it would be useful to sit down with the applicant and explore some other options.
400 Spencer Street TNHS & Pathstone Development
I did receive a turning movement diagram for the intersection of Spencer Street and Stone
Quarry Road from the applicant and their proposed curb location is fine. I have no other
concerns about this project.
Commons Repair & Upgrade Proiecl
1 am coordinating with Jennifer Kusznir on how the traffic signal project will work with the
Commons gateway features and bumpouts. I do not have any concerns regarding site plan
review.
Parking Lot & Building Renovations 306 Elmira Road (Maguire Fiat)
No comments, just a reminder that work in the right -of -way will require a highway work
permit from the New York State Department of Transportation.
Pn8r 1 .1 1
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City of Ithaca
FULL ENVIRONMENTAL ASSESSMENT FORM - Part III
Housing Development, 400 Spencer Rd
Date Created: October 4, 2012
Revised by the Planning & Development Board on October 23, 2012
The applicants propose to construct 35 units of new rental housing that will be affordable to low -to
moderate-income households. The units will be in one three -story building and two rows of 2 -story
townhouses. She improvements will include a 36 -space parking area, pedestrian walkways
throughout, a recreation area with a playground, basketball court, a lawn, and landscaping. The
applicants are also proposing to install a sidewalk, tree lawn, and street trees along the property on
Spencer Road. The project she consists of three separate tax parcels in the R -2a and B -5 Zoning
Districts, currently all containing commercial uses. Project development will require lot subdivision
and, potentially, consolidation. The project requires a use variance for a three -story apartment
building in the R -2b District. This is a Type I Action under the City of Ithaca Environmental quality
Review Ordinance and an Unlisted Action under the State Environmental quality Review Act and is
subject to environmental review.
IMPACT ON LAND
Project construction is anticipated to last approximately 38 months. Project development requires
the removal of all buildings, accessory structures, walls, paving and vegetation, potentially leaving
exposed soils for periods of time. The applicant has proposed an erosion and sedimentation plan
and will be required to provide a Stormwater Pollution Protection Plan.
The project site, in its current condition, is nearly 100% impervious surface. The proposed project
will decrease the percentage of Impervious surface, by providing landscaped areas and some porous
paving.
No significant impacts anticipated.
IMPACT ON WATER
No significant impacts anticipated.
IMPACT ON DRAINAGE
No significant impacts anticipated.
IMPACT ON AIR
Construction and site preparation activities will create the potential for increased airborne dust and
dirt particles. The amount of construction- generated dust depends on several factors, including soil
conditions, moisture content, amount of time soils are exposed to the wind and sun, weather -
related factors, and construction practices.
10/25/2012 Page 1 of 4
The following dust - control measures should be required, as needed, during construction:
• Misting or fog spraying site to minimize dust.
• Maintaining crushed stone tracking pads at all entrances to the construction site.
• Reseeding disturbed areas to minimize bare exposed soils.
• Keeping the roads clear of dust and debris.
• Requiring trucks to be covered.
• Prohibiting the burning of debris on site.
No signif icant impacts anticipated.
IMPACT ON PLANTS AND ANIMALS
No significant impacts anticipated.
IMPACT ON AESTHETIC RESOURCES
No significant Impacts anticipated.
IMPACT ON HISTORIC RESOURCES
No significant impacts anticipated.
IMPACT ON OPEN SPACE AREA
No significant impacts anticipated.
IMPACT ON TRANSPORTATION
Safety and traffic violations are a concern at the intersection of Spencer and Quarry Roads. Of
particular concern are right -hand turning movements from Spencer road onto Stone Quarry and
left -hand turns from Stone Quarry onto Spencer. The applicant submitted a turning movements
diagram at the request of the City Transportation Engineer. The diagram demonstrates that present
turning movements are not affected by the proposed project. The City Transportation Engineer has
determined that any transportation issues at the intersection are not the responsibility of the
applicant. The City k Interested in redesigning the intersection and making a pedestrian connection
from the new sidewalk to Elmira Road.
Several neighbors spoke at the public hearing, raking concerns about traffic congestion and
pedestrian safety, particularly the need for sidewalks on Spencer Road. The Lead Agency strongly
encourages the City to consider installing sidewalks on Spencer Road.
The project is proximate to shopping on Elmira Road & Meadow Street, both of which have, or will
soon have, sidewalks and designated pedestrian crossings. The applicant expects that some of the
residents will not have cars. Making a safe the pedestrian connection to these areas is important.
The applicant is proposing to install a sidewalk and tree lawn along the entire front of the property
10/25/2012 Page 2 of 4
facing Spencer Road, which currently has no sidewalks. The Lead Agency encourages the applicant
to investigate establishing a pedestrian route from the project she directly to Elmira Road.
No significant impacts anticipated
IMAPCT ON ENERGY
No significant impacts anticipated
IMPACT ON NOISE AND ODORS
Project construction is expected to last approximately 18 months. Site demolition, exterior
construction activities, site work and construction activities will be a temporary disturbance to
adjacent residential uses. In accordance with City regulations: all noise producing construction
activity will be limited to Monday through Saturday from 7:30 a.m. to 7:30 p.m.
No significant impacts anticipated.
IMPACT ON PUBLIC HEALTH
No signif icant impacts anticipated.
IMPACT ON GROWTH AND CHARACTER OF COMMUMITY OR NEIGHBOORHOOD
The project will introduce relatively high density residential development (23 dwelling units /acre) to
an area of lower density residential and commercial land use. The current commercial use (Ithaca
Dispatch) is allowed in the R -2a residential zoning district by a previously granted variance.
Changing this site back to residential land use will help to strengthen the residential character of this
fragile neighborhood. The project requires a use variance because multi family residential
development (the proposed 3 -story apartment building) is not allowed in the R -2a zoning district.
The applicant has the option to locate the 3 story building in the rear of the project site, in the B -5
zoning district and locate the parking and play areas in the front of the site along Spencer Road in
the R -2a zoning district, which would not require a variance. The Lead agency strongly prefers the
proposed design, however, because it restores residential use to Spencer Road and creates a more
welcoming streetscape that is in keeping with more traditional neighborhood character.
Additionally, the Lead Agency notes the large number of use variances that allow commercial uses in
the residential zone along the north side Spencer Road abutting the B -5 zoning district. The Lead
Agency, the BZA, and other interested parties have been concerned that this situation, in
conjunction with potential new use variances for this purpose, could erode the viability of
residential use in this area. Given this proposal for new residential development, the Lead Agency
finds no negative impact in granting a use variance to allow higher density residential use.
The applicant has proposed several design features that enhance the residential character of the
street, such as a sidewalk and treelawn, a low fence with separate entrances for each townhouse,
10/25/2012 Page 3 of 4
and massing of the 3 story building that makes it appear to be two stories from the street. The Lead
Agency will work with the applicant during site plan review to refine building materials and
architectural features of the final design of the building along Spencer Road.
No significant impacts anticipated.
PUBLIC CONTROVERSY
Several neighbors spoke at the public hearing, raising concerns about traffic congestion, pedestrian
safety, particularly the need for sidewalks on Spencer Road, and neighborhood character
Prepared by: Lisa Nicholas, AICP and Revised by the Planning & Development Board
Moved: Jones- Rounds
Second:Schroader
In Favor: Acharya, Blalock, Demarest, Jones - Rounds, Marcham, Schroeder
Against:0
Absent: Rudan
Vacancies: 0
10/25/2012 Page 4 of 4
CITY OF ITHACA
108 East Green Street — 3rd Floor Ithaca, New York 14850 -5690
DEPARTMENT OF PLANNING AND DEVELOPMENT
JOANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT
PHYLLISA A. DeSARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT
Telephone: Planning& Development –607-274-6550 Community Development /IURA – 607 -274-
6559
Email: dgrunder @cityofithaca.org Email: iura @cityofithaca.org
Fax: 607 - 274-6558 Fax: 607 - 274 -6558
TO: Board of Zoning Appeals
FROM:
Planning & Development Board
DATE:
November 14, 2012
SUBJECT:
Comments for Zoning Appeal #2893
On November 13, 2012, members of the Planning and Development Board discussed the above - listed zoning
appeal and agreed to pass on the following recommendations:
APPEAL # 2893 400-406 Spencer Road
Use & Area Variance
Appeal of Ithaca Neighborhood Housing Services and PathStone Development Corp. for the property owners
Ithaca Dispatch, Inc. and Brian T. Hunt for a use variance from Section 325-8, Column 2, permitted uses, Column
11, front yard and Column 14/15, rear yard setback requirements of the zoning ordinance. The applicants are
proposing to construct a 35 unit affordable rental housing project at the property located at 400-406 Spencer
Road. The 35 unit project will consist of 16 town homes and a 19 unit apartment building. The proposed she
consists of 3 tax parcels that will be consolidate into a single parcel. Two parcels, known as Ithaca Dispatch, front
on Spencer Road and the third parcel will be subdivided from a larger lot located at 225 Elmira Road. The Elmira
Road parcel is located in a B -5 zone district which allows multiple dwelling and the two Spencer Road parcels are
located in an R -2a zone district where the proposed use as multiple dwellings is not permitted. Section 325-0OC
(3), requires that the applicant demonstrate to the Board that the applicable zoning regulations and restrictions
will cause unnecessary hardship. Therefore the applicant is appealing to the Board for a use variance to move
forward with their project. The applicant would like to place the buildings 12' from the front property line on
Spencer Street. The ordinance requires a front yard be 25' from the property line. The proposed project will be
deficient in rear yard setback due to the irregular shape of the combined lots. The row of townhouses located on
the Northwest side of the Spencer Street lots will have rear yard of 13.63' of the overall averaged rear yard of
50' required by the ordinance.
The proposed portion of the project at 400 -406 Spencer Road is located in an R -2a use district in which the
proposed use is not permitted. However, Section 325-38 requires that a use variance be granted before a
building permit is issued.
Members of the Planning Board support granting this variance. Changing this site back to residential land use
will help to strengthen the residential character of this fragile neighborhood. The applicant has the option to
locate the 3 story building in the rear of the project site, in the B-5 zoning district and locate the parking and play
areas in the front of the site along Spencer Road in the R 1a zoning district which would not require a variance.
The Board strongly prefers the proposed design, however, because it restores residential use to Spencer Road and
creates a more welcoming streetscope that is in keeping with more traditional neighborhood character.
Additionally, the Board notes the large number of commercial uses in the residential zone along the north side of
Spencer Road abutting the B -5 zoning district. The Board, the BZA, and other interested parties have expressed
concern that this situation, in conjunction with any potential new use variances for commercial purposes, could
"An Equal Oppod wily Employer with u rommionenl la workforce di vers�catimr"
I oft
erode the viability of residential use in this area. Given this proposal for new residential development, the Board
finds no negative impact in granting a use variance to allow higher density residential use.
The applicant has proposed several design features that enhance the residential character of the street, such as o
sidewalk and treelown, and a low fence with separate entrances far each townhouse as well as the massing of
the three story building that makes it appear to be two stories from the street level. The Lead Agency will work
with the applicant during site plan review to refine building materials and architectural features of the final
design of the building along Spencer Road.
The Planning Board Intends, by separate resolution, to urge the Board of Public Works to: (1) develop and
implement a plan for providing pedestrian connections between the project site area on Spencer Road and
nearby transit stops and shopping areas; and (2) develop and Implement a plan for improving the operation of
the Spencer Road and Stone Quarry Road intersection.
Moved:
Schroeder
Seconded:
Jones - Rounds
In Favor:
Acharya, Demarest, Jones - Rounds, Rudan, Schroeder
Against:
Marcham 0
Absent:
Blalock
Vacancies:
0
"An EqW 0,V, airy Enrplg, with nconrrninnenl ra warkforre dicers�eglian."
2 nf2
FibeSpark Inc.
Jeff @fibersoark.com
585-354 -0877
FiberSpark
Bringing faster Internet at lower
costs to the Ithaca community
November 19, 2012
Prepared for: William Gray
Superintendent of Public Works
Prepared by: Jeff Shaffer
CEO
Peter Cortle
President
Jay Lee
Director
DESCRIPTION
Ithaca is in need of better Internet service that can be provided at a lower cost than what is currently
available and employed. The Internet access provided to the public at locations like Tompkins County
Public Library is essential for community members, especially those who do not have broadband
connections at their homes. Fiberspark will provide Ithaca with more bandwidth at half of the current costs
which will greatly benefit public buildings, local businesses, and homes.
INTRODUCTION
In a recent trip to speak with businesses and institutions around the Commons, we learned that the
Tompkins County Public Library has been experiencing issues with their Internet connection. Specifically,
Reference Librarian Debra Collier informed us that their Internet service comes to a crawl on a near daily
basis, in large part because of all of the mobile devices that automatically connect when they come in
range of the Library's open Wi -Fi.
In working with Library Director Susan Currie we learned how crucial the library's Internet is for lower
income families in Ithaca. From speaking with Pat Pryor and the folks on the Tompkins County
Broadband Committee we know the county is working to bring broadband to rural areas, but we see a
great need within the city as well. Many residents of the city and surrounding areas do not have
broadband connections at home and depend heavily on what the library provides.
An inadequate connection at the library affects community members negatively and leaves them at a
disadvantage in searching and applying for jobs online, doing school projects, and other digital activities.
Fibei-Spark
BUSINESS
Fiberspark is a startup out of Cornell University, on course to start providing historically fast Internet
service at a low cost to the city of Ithaca use new wireless technclopv. We have already set up a
network successfully in Collegetown proving our network can operate within high interference
environments. We plan on starting with the Tompkins County Public Library and the Collegetown area
before expanding to the rest of the city: businesses, homes, and even government buildings.
The long -term vision is to orovide wired fiber optics that will make Ithaca one of the top cities nationally in
terms of Internet speed and access. We believe this will benefit the city in numerous ways including
increased capabilities and productivity, greater ability to attract businesses, greater access for residents,
and much more.
TEAM
Our team is comprised of talented members who have previously launched successful ventures. Several
key people serve as advisors including Professor Alan McAdams who previously led Connell's Advanced
Fiber Networks Institute.
Jeff Shaffer I CEO
Jeff Shaffer brings technical expertise to FiberSpark. As ce- founder and CTO of Cognection, a behavioral
science ecommerce company, Jeff helped develop a new breed of recommendation engine and received
seed funding from Dreamlt Ventures, a top accelerator program. With a heavy Information Science
background, Jeff is deeply knowledgeable about broadband issues and the Internet &
telecommunications industries.
Peter Conte I President
Peter brings management experience to FiberSpark having previously founded Life Changing Apparel
LLC (LCA) and expanded the company to 20+ campuses nationwide. Peter has spoken in front of
hundreds of students about his experience starting a company with tens of thousands in student loans.
His list of appearances spans several universities including University of Washington, Cornell University,
and Tufts University. He is an advisor /stakeholder in three tech startups and has mentored teams at 3
Day Startup, Startup Weekend, in addition to serving as panelist for business classes at Cornell.
Jay Lae I Director
Jay Lee brings additional business and engineering experience to the team. He has served as the CEO of
a movie production company, leading in its effort to partner with Amnesty Intemational. Most recently, he
worked as a strategic advisor for a pharmaceutical company and developed a patent pending satellite
communications technology.
Alan McAdams I Advisor
Professor Emeritus Alan McAdams Ph. D., an expert in the economics of the Internet, and former Director
of the Cornell Advanced Fiber Networks Institute, has been our mentor, helping us gain a foothold in the
incumbent dominated Internet Service Provider industry. We have also been receiving strategic guidance
from several other Johnson School of Management faculty members in order to propel our business
forward.
7�•P.CGPiZH'1
We use advanced hybrid fiber wireless (AHFW) technology to deliver higher speed Internet that utilizes a
number of different bands of unlicensed (free -to -use) spectrum, with the option of using licensed
frequencies in high interference environments. We boost reliability by creating redundant paths in the
network and connecting to fiber optic backbone in multiple locations (aka "multi- homing ") where possible.
Wireless radios are mounted behind windows or on exterior walls or rooftops at each of our customers'
premises to link them to other nodes on our network and /or one or more of our "head -end" points with
fiber optic availability.
FiberSpark
SOLUTIONS
Fiberspark will provide significantly more bandwidth to customers in Ithaca at half the cost of their current
providers. Starting downtown, we will provide the Library with two options based on its ability to reallocate
government funds budgeted for Internet and Internet related costs:
a) If government funds can be reallocated, Fiberspark will provide a small increase in bandwidth
compared to current connection. The library will save thousands of dollars on Internet access and
have funds to use for other needs.
b) If government funds cannot be reallocated, Fiberspark will greatly increase bandwidth up to 100
megabits per second (symmetric), improving speeds by up to 5x their current connecgon for the
same price.
Similarly, we will provide large cost savings to other public buildings, local businesses, and homes. In
addition, Fiberspark's network will increase productivity for all segments through the reduction of down
time and increase in Internet speed.
NEED FROM PUBLIC WORKS
In order for us to deploy better Internet service for Ithaca quickly, we will need access to two do mown
municipal parkins garages to put up wireless equipment on their roofs. We need Public Works to grant us
permission to set up, and run cabling to, a networking cabinet at the North Cayuga Street Parking Garage
and to place low - profile wireless radios at the N. Cayupa St, and Seneca St. garages. Equipment will be
placed at a non - obtrusive location at each parking garage. From our multiple sits, we have identified
space adjacent to an existing utility cabinet on the Sv Floor of the Cayuga St. garage as ideal for our
networking cabinet, and the roofs of the elevator structures at both garages as best fits for our wireless
radios. We will need access to and contractual terms regarding electricity in each parking garage. We will
use Finger Lakes Technology Group, our fiber optics provider, for wiring and equipment installation
services.
We would like to emphasize that the City of Ithaca will not have to cover any cost and Fiberspark will
assume all liabilities. Furthermore, the equipment used will not obstruct parking in either garage in any
way.
KEY BENEFIT'S
The following shows how Tompkins County Public Library will benefit from Fiberspark. This is an example
representative of what other entities stand to gain as well.
1) Fiberspark can provide Tompkins County Public Library with thousands of dollars in cost savings
each year amounting to $50,000 to $75,000 within ten years. The library will be able to allocate
savings into other areas of (technology related) needs or improve the Internet connection even
further.
2) Fiberspark can significantly increase Internet bandwidth and speed through its Advanced Hybrid
Fiber Wireless Network. This will reduce or eliminate Internet issues that the library is currently
experiencing resulting in greater benefits to the local community. Members dependent on the
library to apply forjobs, complete school projects, and carry out other digital tasks will gain the
most from Fiberspark's implementation.
We have members of the Ithaca community, eagerly wailing to sign up for our service to reduce their
technology related costs and increase their uptime. With the support of Public Works, we will be able to
make this a reality.
Fibei-Spark
Shown in red: location and approximate size of proposed networking enclosure on
the west side of the 6m Boor of the N. Cayuga St parking garage. Installation of
enclosure and associated conduit /wiring to be completed by Finger Lakes
Technology Group, Inc.
FEW V
Shown: the elevator structures at
the Cayuga and Seneca Street
garages that are candidates for
mounting FlberSpark's discreet
wireless radios. Exact placements
TBD following rooftop surveys.
Tony Petito
First and Adams Inc.
108 Millard Hill Road
Newfield, NY 14867
November 17, 2012
Mr. William Gray, P.E.
Superintendent of Public Works
City Hall
108 East Green Street Room 202
Ithaca, NY 14850
Dear Mr. Gray,
As proprietor of the former P &C grocery building and site, and the future
Neighborhood Pride Grocery store on that site, I write to present two proposals for
your consideration. One concerns the 400 block of Lake Avenue (between Adams and
Hancock Streets) and the second is for the 200 block of Adams Street (between Lake
Avenue and First Street).
I want to propose abandoning that length of Lake Avenue and its sidewalk to make a
pedestrian/bicycle pathway and landscape improvements, similar to what is found in
Conely Park.
Lake Street runs along the west side of Cascadilla Creek, with Conely Park to the north.
It is logical and natural to imagine the pedestrian/bicycle pathway and landscape
improvements in Conely Park continuing south to Hancock Street, along the creek. The
creek is a community asset, which is admired from the viewpoint of many bridges. The
pathway and landscape improvements in Conely Park really enhance the views and
experience of the waterway.
Vehicular traffic on this block of Lake Avenue is infrequent, and most often used as
entry and exit from one curb cut to the Neighborhood Pride parking lot. That one curb
cut is no longer necessary since there are three new entrances /exits along Hancock.
It also could be said that the intersection of Lake Avenue and Hancock is dangerous
because of the poor visibility on Lake Street of westbound can on the Hancock Street
Bridge.
Neighborhood Pride has plans to develop the Conely Park corner of our property into
an outdoor caf6. The outdoor caf6 will include a large open patio space for tables, stone
barriers from the public space, plantings, a pergola and landscape lighting. The
remaining space along the east side of the building will be an open, grassy, park -like
space that will help highlight Cascadilla Creek.
On Adams Street, I propose installing approximately 100' of curb along the back of the
grocery store building along what is now the un- curbed edge of the Adams Street. A
curb in that location will correct the drainage problems that now exists and will provide
an opportunity for viable parking spaces along the west side of Adams Street.
Both of these proposed improvements are on City property and it is our hope that with
your approval and support, these projects may someday become a reality. These
concepts have been presented to the Parks Commission (10/9/12) and the Bicycle and
Pedestrian Advisory Council (11/13/12). Both groups enthusiastically support the
ideas.
Please contact my representative, Mary Zebell, Landscape Architect, regarding your
questions, comments and requests on this matter. We look forward to working with the
City of Ithaca, and the Fall Creek and Northside neighborhoods on this proposal.
Sincerely,
Tony Petito
and
Mary Zebell, Landscape Architect
275 -3345
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11/19/2012 Kathrin Gehring- Re: Fwd: Next BPW MetingPa e 1
From: Megan Wilson
To: Cornish, JoAnn; Gehring, Kathrin; Johnson, Kent
Date: 11 / 19/2012 1:22 PM
Subject: Re: Fwd Next BPW Meeting
Hi Kathy,
The Parks Commission discussed Mr. Perm's request at its meeting on October 9, 2012 following a
presentation from Mary Zebell. The Commission did not make a formal recommendation on the
request as Ms. ZebeO was not requesting that the arm become a City park. The Parks Commission was
generally supportive of Mr. Petito's request but would like to ensure that the future maintenance of the
area is considered. Ms. Zebell suggested that it may be possible for the Neighborhood Pride staff to
maintain the area, and the Parks Commission thought this option should be pursued further. In
addition, the Parks Commission encouraged Ms. Zebell to seek input from neighborhood residents on
the proposal.
Please contact me if you have any questions
Megan
Megan Wilson
Planner
Department of Planning & Development
City of Ithaca
108 East Green Street
Ithaca, NY 14850
Phone: 607 - 274-6560
Email: mwdson@cityofithaca.org
>>> Kathrin Gehring 11/19/2012 11:37 AM >>>
Good morning,
Mr. Petito is making a request to the Board of Public Works, as noted in his attached letter. He states that he
presented his request to the Parks Commission and BPAC in October and November, respectively. Would
you please forward any recommendations regarding Mr. Petito's request to me for the BPW's consideration?
'Thank you very much,
KaMy Gehring
Fx ml oe Axastant
Sapennandent of Pub& Work,
108 E. Green St., Ithaca, NY 14850
(607) 274-6527
(607) 274 -6587 Fax
>>> Mary Zebell <m?ebdl19twcn_v.rr.rom> 11/19/2012 10:04 AM >>>
11/19/2012 Kathrin Gehring -Re: Fwd: Next BPW Meeting Paz 2
Hello,
I am writing to request to be put on the next BPW meeting agenda. Enclosed
is my letter of introduction.
I,et me know the date and time of the meeting and any other information I
might need in order to present to the group. Thank youl
All the best,
Mary Zebell
Mary Zebell
Garden Design & Site Planning
912 N. Aurora Street
Ithaca, NY 14850
607- 275 -3348
tnzQbclll , twcny rr corn
pEI7. CITY OF ITHACA
108 East Green Street — 3rd Fbor Ithaca, New York 14850 -5690
DEPARTMENT OF PLANNING AND DEVELOPMENT
JUANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT
III I IYLLISA A. DeSARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT
�._..•.!' AfEO Tel ep h one: Planning & Development -607- 274 6550 Commni tY Develo P
men/TUBA - 607 -274-
6559
Email: dgrunder @cityofithaea.org Email: iura@cityofithaea.org
Fax: 607- 2746558 Fax: 607 - 2746558
MEMO
Date: 11/26/12
To: Board of Public Works
Bill Gray, Superintendent of Public Works
From: Lynn C. Truame, Historic Preservation Planner
Re.: Requested approval of site for sculpture
The MLK Freedom Walkway Committee requests the BPW's approval of the site for a public sculpture
that will anchor the Southside Loop of the MLK Freedom Walkway.
The proposed site is located in front of the Southside Community Center:
CLEVELAND AVE
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The Walkway Committee has discussed the site with the staff at Southside and they are supportive of the
proposal. The installation of the sculpture, and its exact placement within this general area, will be
coordinated with the renovation of the ADA ramp that provides access to Southside. This ramp will be
rebuilt as part of the overall renovations at Southside, which we understand are anticipated to occur within
the next year to 18 months.
The MLK Freedom Walkway is a physical trail celebrating the life and legacy of Dr. King in the context of
Ithaca's African American history. It traces local events and people whose efforts mirror the national
struggle for civil rights and social justice.
Two walking loops are planned, one on the Southside and one on the Northside, each of which will link
local bounty with the national stage. The self guided tour will include both written material and audio
interpretive aides. The newly installed sculpture of MLK Jr., located on the western end of the Downtown
Ithaca Commons, will serve as the central link between the two loops of the walkway.
The Southside loop runs the length of Cleveland Avenue between Plain and Corn Streets; the sculpture
proposed for the location in front of the community center will anchor the loop. In addition to the sculpture
itself, there will be a small kiosk for the provision of printed interpretive materials and an audio tour
component. The design of the sculpture and kiosk will be produced via a public competition. The RFP for
the sculpture has been released and responses are due back by December 14, 2012. The Walkway
Committee hopes to have an approved design for the sculpture by February 2013. A copy of the RFP is
attached for your information. It is anticipated that the sculpture and kiosk will occupy a base area of no
more than 5 feet by 5 feet, with a height not to exceed 8 feet.
"An Equal Opportunity Employer with @commitment to workforce diversification."
FREEDOM WALKWAY
The City of Ithaca MLK Freedom Walkway Committee
is seeking proposals for the design, production, and installation of a sculpture
and interpretive materials kiosk that will anchor the Southside Loop of the
Martin Luther King Jr. Freedom Walkway.
Proposals due: December 14, 2012, 4:00 pm
Background:
In 1960, Martin Luther King, Jr. first visited Ithaca as a guest of Cornell University, delivering a sermon to
a standing- room -only crowd at Sage Chapel and answering questions afterward in the Memorial Room
of Willard Straight Hall. In 1961, Dr. King returned to Ithaca to speak at a fundraiser at Bailey Hall that
was sponsored by the Cornell Committee Against Segregation and the Ithaca Freedom Walk.
Forty -eight years after his second visit, in 2009, the City of Ithaca Freedom Walkway Committee
embarked on the development of a physical MLK Freedom Walkway in the City of Ithaca. The walkway
is a physical trail celebratingthe life and legacy of Dr. King in the context of Ithaca's African American
history. It traces local events and people whose efforts mirror the national struggle for civil rights and
social justice.
Project Description:
Two walking loops are planned, each of which will link local history with the national stage and include
such topics as the freedom seekers, the abolition movement, emancipation, the civil rights movement,
and the rich social and cultural life of Ithaca's African American community. The self guided tour will
include both written material and audio interpretive aides. A newly installed sculpture of MLK Jr.,
located on the western end of the Downtown Ithaca Commons, will serve as the central link between
the two loops of the walkway.
This call for Proposals is for a sculpture that will anchor the Southside loop. The sculpture is Proposed to
be integrated into a kiosk to be located lust outside the Southside Neighborhood Park adiacent to the
Southside Community Center. Proposals must Include a design for the sculpture itself and for the kiosk,
which must include a component for the distribution of Printed materials and an audio component for a
narrated tour.
The theme of the sculpture is "Celebrations ". Cleveland Avenue has been the heart of the African
American community in Ithaca since the town's earliest days. As such, it has been the site of many
community celebrations, and particularly of celebrations related to the advancement of equality and
justice. Here, the community gathered to mark the end of slavery in the state of New York on July 5,
1827 with a parade, orations, prayers, and a fine dinner afterwards. Here also the community celebrated
the announcement of the emancipation of slaves in the West Indies in 1833; the passage of the
Emancipation Proclamation in 1862; the passage of the XIII Amendment to the U.S. Constitution in 1865
ending slavery; and the XV Amendment in 1870 affirming all [male] citizens the right to vote regardless
of "race, color, or previous condition of servitude ". Continuing this tradition, Juneteenth Celebrations
have been held here sincethe early 1990s.
Scope of Work:
The winning artist or team will be responsible for finalizing the design of the sculpture, an interpretive
materials kiosk to house printed information and possibly an audio element, and all associated
appurtenances; producing /constructing the sculpture, kiosk, and all associated appurtenances; and
installing the sculpture, the kiosk, and all associated appurtenances. The MLK Freedom Walkway Logo
must be a component of the completed work.
Items to Submit:
Proposals must be Identified with your name and contact Information and must include a description
and photographs of previous projects that are similar in scope, contact information for previous project
clients, and a complete proposal description Including the proposed /estimated budget broken down by
phase: design, production, and installation. Funding is in place for the design phase of the project; the
City will seek additional grant funding for production and installation.
Please submit all information in both hard copy and digital format. Multiple proposals (individual or
collaborative) maybe submitted. Please contact Lynn Truame at Itruame0citvofithaca.ora or 274 -6555
with any questions about this RFP or your submission.
Timeline:
Release of RFP: November 2, 2012
Proposals due: December 14, 2012, 4:00 pm
Winner announced: February 2013
Please submit proposals to:
Lynn C. Truame, MLK Freedom Walkway Committee staff
One hard copy to:
Department of Planning & Development
108 E. Green Street, third Floor
Ithaca, NY 14850
Electronic copy via YouSendlt to:
Itrua meiscitvofithaca.org
If you do not already have a You Send It account, you may open a free "lite" account at
https://www.Yousendft.com/lites'ignup?s=4001173&cid=si-4001173
Please note that due to the size limit on e-mail attachments sent directly to the City of Ithaca
you must use You Send It to Insure electronic delivery of your proposal.
Selection Process & Basis for Selection:
The MLK Freedom Walkway Committee, with input from the Public Art Commission, will recommend a
winning proposal to the City of Ithaca Common Council, following the guidelines set forth In the City
Municipal Code, Chapter 5 (http: /Iw w.ecode360.com /83861441, and the Public Art Plan, Appendix C
(http: / /www.egoviink.com /public documents300 /ithaca /published documents /Planning and Economi
c Development /Plans and Studies /2003 Public Art Plan /2003 Public Art Plan.pdfl
In selecting the winning proposal, the committee will take into account:
• Creativity and artistic merit.
• Success is capturing the " Celebrations" theme and the spirit and philosophy of the MILK
Freedom Walkway In visual form.
• Safety and durability of the work. The artwork must be highly durable so that it is able to
withstand Ithaca weather conditions and frequent public interaction. It must be free of sharp or
protruding elements that are likely to cause injury.
• Compatibility of the work with the natural and built environment of the site. Scale, form,
material, and content must be appropriate for the site, and the piece must be suitable for
viewing by all audiences, including children.
• Compatibility with established patterns of use of the site. The artwork must not interfere with
existing usage of the she.
• Experience of the artist or team with projects of a similar scope and nature.
• Record of successful completion of previous projects.
• Demonstrated commitment to diversity and Inclusion.
Diversity Statement:
The City of Ithaca is committed to a work environment and community governance that values and
supports diversity and inclusion. The City of Ithaca does not discriminate in employment or the
award of contracts on the basis of age, creed, color, disability, ethnicity, familial status, gender,
height, immigration or citizenship status, marital status, national origin, race, religion, sexual
orientation, socio- economic status, or weight.
Other Considerations:
The City retains the right to accept or reject any or all proposals and to waive any technicalities or
irregularities therein. Further, the City reserves the right to negotiate any and all elements of this RFP or
the proposals. All respondents agree that such rejection shall create no liability on the part of the City
because of such rejection, and the filing of such proposals constitutes an agreement to these conditions.
Respondent assumes all costs associated with the submission, including but not limited to, updates or
supplemental information, responses to any requests for information, Interviews, presentations, travel
or other activities prior to the selection of a winning proposal. The City is under no obligation to proceed
with a selection. Responding to this RFP in no way confers upon responder any position, privilege, or
preference as it relates to this RFP.
The winning design will become the exclusive property of the City of Ithaca. The Committee may
combine one or more designs in developing the final product with possible input from the artists.
The City of Ithaca reserves the right to reproduce accepted work for promotion and archival purposes in
physical, printed, and electronic form. The City will own and retain rights to use in the future. The City
will not sell reproductions of the work without written consent of the artist(s). This shall not preclude
the City from using photographs of the artwork in its promotional materials. Artists shall waive their
rights under the Visual Arts Rights Act of 1990 and Section 124.03 of NYS Cultural Affairs Laws to the
extent that such rights would preclude or constrain the right of the City to relocate, remove from
display, or otherwise discontinue use of the accepted artwork. Submission of proposals Implies
acceptance of all conditions herein stated.
9.5 2013 Rates and Fees - Possible Resolutions
A. 2013 Parkina Rates - Resolution
WHEREAS, the Board of Public Works has considered the proposed 2013 rates for municipal
parking facilities in order to meet the adopted 2013 budget revenue projection, and
WHEREAS, the following chart contains the entire rate structure for all rates within the City for
2013, and
RESOLVED, That the Board of Public Works hereby adopts the proposed 2013 parking rates
as follows in the attached table; and, be it further
RESOLVED, That all rates shall go into effect January 1, 2013, and shall remain until the
Board of Public Works directs otherwise.
Monthly Permits
Actual
2012 Rates
Effective 8/1/12
Proposed
2013 Rates
Effective
1/1/13
Amount Changed
Seneca Garage, Day and Night
Actual
2013 Rates
Weekly Rates
All Levels
$85.00/mo
$87.50/mo
3% increase
Effective l /1/12
Contract with Hotel
$49.20/mo
$50.70 /mo
3% increase
$26.50
Contract with Ciminelli
$85.00 /rno
$87.50/mo
3% increase
Green Street Garage, Day and Night
Dryden Road Garage, 24 Hours
$67.00
$67.00
3% increase
All Levels
$74.00 /mo
I $76.25/mo
3% increase
Contract with Ciminelli
$52.00 /mo
$53.00
1.69% increase
Cayuga Street Garage, Day and Night
All Levels, including long -tenn
storage
$59.25/mo
$59.25/mo
3% increase
Contract with Ciminelli
$46.25/mo
$47.00 /mo
1.69% increase
Contract with County (Library)
$52.25/mo
$54.50/mo
92% of market
Premium Area Rates
$109.00
$112.25/mo
3% increase
D den Road Gera e
Discounted Hourly (250 hours)
$116.50 /mo
$116.50 /aw
3"/° increase
Da and night 24 hours
$232.75/mo
$232.75mo
3 %increase
Other Non -Meter Permit Parking
Contract with County (DSS)
$46.25/mo
$47.00 /rno
1.690M increase
Page 6
Proposed
Actual
2013 Rates
Weekly Rates
2012 Rates
Effective
Effective l /1/12
1/1/13
Amount Changed
Seneca Garage, Day and Night
$25.00
$26.50
3% increase
Green Street Garage, Day and Ni ht
$22.00
$23.00
3% increase
Dryden Road Garage, 24 Hours
$67.00
$67.00
3% increase
Page 6
Hourly Ratess
Actual
2012 Rates
Effective 1/1/12
Proposed
2013 Rates
Effective
1/1/13
Amount Changed
Seneca, Green, Cayuga Street Garages'
Per hour
$]/hour
$]/hour
Nochange
Maximum
$7 /da
$7 /day
den Road Garage
0 -24
$1/hour
$1/hoar
No chan e
Maximum
$IS /da
No change
Dryden Road Summer Rates June 1 — Au t 15
0 -24
$0.75/hour
$0.75/hour
Nochange
Maximum
$15/day
$15/day
No change
Bulk Purchase: Garage Tokens or Value
Card
$26.00/
40 hours
$26.00/
40 hours
No change
Spec Event Rate weekend day entrance fee, 24 hour ark' limit
Downtown garages
$5
$5
No change
Puking Meters and Pay and Display
Surface Lot: Green Street Garage
$2.00/hour
No max
$2.00/hour
No max.
No change
Downtown
$1.00/hr
2 hr. max.
$1.00/hr
2 hr. max.
No char e
Collegetown
$1.00/hr
2 hr. max.
$1.00/hr
2 hr. max.
No change
Thurston & Stewart Ave. &
Ed ermoor
$0.50/hr
9 hr. mart.
$0.50/hr
9 hr. max.
No change
Foot Notes
1 — Volume discount rate for 104 spaces — see contract dated June 6, 2006. Rate adjustment annually
on 8/1 based on average increase in other rates, but not more than 3%
2 — Up to 40 permits in Seneca Street Garage at posted rate (except handicap permits, are at special
Cayuga Garage rate); up to 100 permits in Green Street Garage, up to 150 permits in Cayuga Street
Garage, total not to exceed 250 permits. Right to purchase additional 150 permits at posted rates —
see contract dated June 6, 2006. Rate to change for first 250 permits after August 1, 2007, 'from time
to time" based on percentage change in the CPI between adjustment dates. The rate was last changed
on January 1, 2012, based on August 2011 CPI. The percentage change in the CPI from August 2011
to August 2012 was 1.6924 %.
3 — The County's Mental Health /Library agreement for 100 spaces in Green Street Garage (and /or Lot
D) has expired. The Board of Public Works agreed to transition the rate charged to County employees
to the full market rate over a period of five years. The rate for 2013 is 92% of the market rate. County's
DSS agreement for 20 spaces on West State Street (in "Fire Station lot ") expires December 31, 2016.
Page 7
4 — The Dryden Road garage permits for only day use or only night use were discontinued in 2011, and
replaced with a monthly permit valid for up to 250 hours of parking.
5 — Fees charged: Downtown garages, 2:00 a.m. to 8:00 p.m., Monday through Friday: Dryden Road
garage and Green Street Surface Lot, 24 hours / 7 days-
6 — The City has an agreement with TC3 that allows TC3 to issue passes for students, clients, and
customers, for which the City charges TC3 88 percent of posted rates for the accumulated parking fees.
7 — In 2011, the pay station for the Green Street Surface Lot was put on line, and the hourly rate
increased to $2 per hour.
B. 2013 Water and Sewer Rates — Resolution
WHEREAS, in accordance with City Charter, the Board of Public Works has the authority to
set water and sewer rates, and
WHEREAS, staff has provided water and sewer usage projections for 2013, now therefore be
it
RESOLVED, That the Board of Public Works adopts the following water and sewer rates and
fees starting for bills due on or after January 1, 2013:
Basic Rates (per 100 cubic feet):
Water $4.73
Sewer $5.47
Minimum Billing (per quarter year)
METER CU FT
SIZE
ALLOWED
WATER
SEWER
TOTAL
Small
1,200
$56.76
$65.64
$122.40
1"
3,200
$151.36
$175.04
$326.40
1.5'
5,500
$260.15
$300.85
$561.00
2"
11,200
$529.76
$612.64
$1,142.40
3"
16,000
$756.80
$875.20
$1,632.00
4"
24,100
$1,139.93
$1,318.27
$2,458.20
6"
42,100
$1,991.33
$2,302.87
$4,294.20
Other Services
• Unmetered sprinkler service: $12 per inch diameter per quarter
• Metered water for circuses, carnivals contractors, etc., through suitable connection at
hydrant installed by Water and Sewer: charged by use, with minimum bill of $200 per day
for the first 7 days and $50 per day thereafter.
• Bulk Water for street sweepers, tank trucks, spray rigs, etc., available at the Water building:
$100 per load up to 500 gallons, and $25 per thousand over 500 gallons.
Page 8
• Meter removal, meter resetting, turning water off, or turning water on at curb stop: $40 per
event.
• Residential Meter Testing: $75 if meter is found to be within industry tolerances; no charge
if out of tolerance.
• Replacement of frosted or damaged residential meter:
O During business hours — cost of the meter plus $50
O After hours without a call -in — cast of the meter plus $125
O After hours with a call -in — cost of the meter plus $220
• Replace damaged AMR meter head, caused by owner /occupant negligence: cost of new
meter plus $60.
• Special meter reading with corresponding bill: $45 per special read.
• Data Logs: the first obtainable log shall be billed at $60, with one follow -up log at no extra
charge per account per year. All additional data logs shall be charged at $60 each. If a
City issue is found as a result of a data log, there shall be no charge.
• All other special services: To be billed at cost (including overhead) with supporting bill
documentation.
C. 2013 Trash Tag and Yard Waste Fees — Resolution
WHEREAS, the Board of Public Works has reviewed and discussed information from the Solid
Waste Division and the Chamberlain's Office regarding trash tags and yard waste tags, and
WHEREAS, the Common Council has accepted the recommendation in the Mayor's 2013
Budget that projects revenues at the 2012 rates for trash tags and yard waste tags, now
therefore be it
RESOLVED, That the Board of Public Works hereby retains the purchase price of the 35 lb.
trash disposal tag at $3.50 per tag, effective January 1, 2013, and be it further
RESOLVED, That the Board of Public Works hereby retains the purchase price of the yard
waste disposal tag at $1.50 for each bag or bundle of not more than 50 lbs. of yard waste,
effective January 1, 2013.
Page 9
T0MPKIN5 COUNTY
D E P A R T M E N T
' vmuiNtrrtry 1 Al. riFAl 1H DIVISION
http: / /www.tompkims o.org/health/eh
November 20, 2012
Mayor Svante Myrick
City of Ithaca
108 East Green Street
Ithaca, New York 14850
Re: City of Ithaca Water System, 2012 Sanitary Survey
Dear Mayor Myrick:
Frank Kruppa
Public Hcalth Drrcctor
55 Brown Road
Ithaca,. NY 14850 -1247
Ph: (607) 274-6688
Fx:(607) 274 -6695
RECEIVED
NOV 2 7 2012
ulllcu 0i i'he
Suot. and
The 2012 City of Ithaca Sanitary Survey was conducted on October 18, 2012, with C. Elizabeth Cameron,
P.E., Director of Environmental Health; Stephen J.A. Maybee, P.E., Public. Health Engineer; and Chuck
Baker, Chief Plant Operator. Chuck and his staff continue to do an excellent job producing safe water
from this aged water plant and managing the Inherent difficulties.
Deficiencies:
1. Clear Well Leak. There continues to be approximately 1.5 mgd water loss through the treatment
plant, most of this due to the clear well leak. The most recent monthly operating report received
(August 2012) states that 4.17 mgd water was filtered, and that 2.62 mgd finished water was
produced. As was noted in the 2011 inspection report the new water plant must indude a
permanent repair or replacement of the clear well With the amount of waterieaidng through the
dear well, we have concems about potential undermining. This should also be addressed,
2. Erhergency Power. As was noted In the 2011 Inspection report, the City does not appear to have
enough emergency power generating capacity for a long -term power outage. This will be
addressed with the new water plant which will have a standalone generator.
3. Stage 2 DBPR. Based on historical data the City may not be able to comply with the more
stringent Stage 2 Disinfectants and Disinfection Byproducts Regulations Rule (Stage 2 DBPR)
without significant treatment modifications. Stage 2 DBPR requires compliance with DBP
monitoring standards at each monitoring point, which is more stringent than the Stage 1
requirement based on the average of all locations. The waterplantmustbegin complying with
Stage 2 DBPR monitoring requirements on October, 2013. firs includes changing to the sites
selected for Stage 2 DBPR monitoring instead of the Stage 1 locations.
4. Backwash Pump. The backwash pump cast iron piping is very deteriorated and difficult to repair
due to the age, location and leaded joints. Last year the joints were clamped together to keep
them from leaking. It is not known how long this repair will hold. An attempt to repair or replace
the piping could result in an extended outage from producing water. During our inspection this
year we discussed prefabricating a pipe section to keep on hand in case the repair fails prior to
the upgrade of the water treatment plant.
5. Coddington Road Tank There is significant broken glass on and around the Coddington Road
tank which is located near Ithaca College and off - campus student housing. A security camera
Inclusion 7irrough Diversity
Ithaca PWS 2012 Inspection Report Page 2 of 3
October 2012
should be installed at the tank and connected to the Ithaca Po /ice and /orroaca College Security
so they can respond when this is occurring.
Additionally, it appears that the tank has developed minor leaks. Small water seeps were
observed on the backside of the concrete tank.
6. Coddington Road and Cliff Park Tanks Water storage tanks should be inspected every 5 years.
These tanks are due to be inspected. Please let us know when the lastinspecdon was conducted
and when the tanks will be inspected in the future.
Improvements•
1. Water Tank Rehabilitation The Oakwood Lane, Maple Ave., and Cornell Street water tanks were
all renovated and repainted. No VOCs were detected from the water quality tests following tank
painting. We commend the City for this effort.
2. Elm Street Tank It is expected that this tank will be back online in 1 1/2 - 2 years. Improvements
will include the overflow and internal water mixing system.
Water Quality:
1. Stage 2 DBPR The City has chosen their Stage 2 DBPR compliance monitoring sites and sampling
plan. A hydraulic model of the distribution system is expected to be completed soon. Please contact
us know when this has been done.
2. Long Term 2 Enhanced Surface Water Treatment Rule fLT21 Based on raw water sampling data, no
additional treatment is required. The micro - filtration when added will provide an additional 2+ log of
treatment. The round 2 sampling in October 2016 will not be required if the new filtration plant is
built because you will be providing over 5.5 log of treatment.
3. Corrosion Control. The City of Ithaca exceeded the action level for copper in 2008. The addition of
Corrosion Inhibitor was approved on May 4, 2009. Lead and copper sampling has shown that the
addition of polyphosphate has had the desired results in lowering lead and copper levels in the
distribution system. Polyphosphate will continue to be used. The new plant may feed caustic.
4. All the required sampling for nitrate, sodium, Lead and Copper, IOC, POC, and SOC has been
completed to date and results are satisfactory. Operating reports are submitted to TCHD every
month. Thirty microbiological samples are required per month. TOC/alkalinity and DBP data has been
received for the first three quarters of 2012.
Other Comments:
1. Vulnerability Assessment/Emergency Response Plan (VA/ERP). The VA/ERP must be updated every 5
years. The New York State Department of Health (NYSDOH) sent a reminder notice to water
operators dated June 29, 2012. Your VA/ERP was approved by NYSDOH on December 19, 2008.
Therefore, a revised VAIERP will be due to the Tompkins County Health Department before
December19, 2013. The revised version should incorporate the Items noted in the December 12,
2007 letter from the NYSDOH.
2. Water Plant Upgrade Schedule. The plant upgrade schedule includes submitting plans for work
associated with the plant Itself, the waste handling facility, and the distribution system to the TCHD
this fall for review,. with bidding scheduled through winter and construction in 2013. The TCHD
would like to meet with the City quarterly until construction is complete to stay informed
of progress, problems and the schedule. The revised schedule for the project was not available at
the meeting. Please submit the revised comprehensive schedule to us by December 15,
2012.
Ithaca PWS 2012 Inspection Report
October 2012
Page 3 of 3
We recently met with Water and Engineering staff on October 29, 2012, and discussed the following:
• Eliminating the waste lagoons by using a screw press system
• Intake work will take place prior to the treatment plant
• Treatment plant will be operational except for 2 -3 weeks during construction (hopefully)
• PRV and valve station in the plant so Bolton Point can feed directly into any of the City's three
systems. This will be closed most of the time. Taps will be available for re- chlorination if needed.
• Discussed options to repair the clear well leak — liner /sealant
3. Bill Gray is retiring by the end of this year. We wish Bill all the best in his upcoming retirement.
Please call me If you have any comments or questions.
Sincerely,
C. (f 13tL.0, irizril C. Elizabeth Cameron, P.E.
Director of Environmental Health
PC: William Gray, P.E., Superintendent of Public Works
Steven Kenn, Senior Sanitarian
F: \EH \WATER (SW) \Public Water (SW) \Fadlities (SW-4) \Ithaca PWS \Inspections \2012
ec: Eric Whitney, P.E., Assistant Superintendent of Public Works
Charies Baker, Chief Operator
John Strepelis, P.E., NYSDOH
Scan to EH
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