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HomeMy WebLinkAbout04-01-12 Board of Public Works Meeting Agenda6. Approval of Minutes 6.1 March 12, 2012 Regular Meeting Minutes 7. Administration and Communications 7.1 Public Hearing on the Construction of Sidewalk on Cornell Street between East State/Martin Luther King Jr. Street and Eastwood Avenue, Motion to Open/Close Hearing 7.2 Public Hearing on the Construction of Sidewalk in the 700 block of Hancock Street, Motion to Open/Close Hearing 8.1 Buildings, Properties, Refuse and Transi A. Award of Contract for Building Materials Package for the Stewart Park Small Pavilion Reconstruction Project — Capital Project 762 — Resoluti B. Recommendation for Budget Adjustment for the Salt Storage Building Project — Resolution to be Provided 8.2 Highways, Streets and Sidewalks 8.3 Parking and Traffic 8.4 Creeks, Bridges and Parks 8.5 Water and Sewer 9. DISCUSSION ITEMS 9.1 Request to Relocate "The Hot Truck" from Stewart Avenue to 410 College Avenue 9.2 Request to Relocate from Occupy Ithaca 9.3 Clinton/Prospect Street Detour Planning - FYI 9.4 BPW Holiday Meeting Schedule for 2012 If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607-274-6570 at least 48 hours before the The Board ofPublic Works meets onthe first, second and fourth Mondays ofthe months ed4:45p.m. All meetings are voting meetings, opening with opublic comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made huthe Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author 7.1 Public Hearing on the Construction of Sidewalk on Cornell Street between East State/Martin Luther Kjpg_Jr. Street and Eastwood Avenue 7.2 Public Hearing on the Construction of Sidewalk in the 700 block of Hancock Street Lne sidewalk hearings required bythe Cil t-.11 ter when 'he BPWis considering directing property owners to install sidewalk. Most property owners in the city have long ago incurred this cost, as well as the cost of maintaining those sidewalks. Property owners who imposition on them. The hearing is their opportunity to ask questions and express their concerns. it is the Board's opportunity 'to consider if the public good of 'Improved pedestrian mobility and safety is worth the private cost. I have cometo think of sidewalk assessments much the way I think about school taxes; there is a direct private cost for a much larger public benefit. Both have some direct private or personal benefit, but the larger good is the improvement in and maintenance of the whole public system. Enclosed in this agenda is a sample resolution from 2007 for the Elmira Road Sidewalk Installation for your consideration. Also enclosed is the letter mailed to residences that may bit impacted by the installation of new sidewalk and maps showing the location of sidewalk sections needing to be installed. the Tea Pavilion in Stewart Park. We thought the lumber suppliers would routinely do takeoffs (estimate quantities) and provide us quotes on the materials. The quotes we got were so different that we had to do our own takeoff and then compare it with those supplied. Baker - Miller Lumber did the best job and provided the best price. 8.11B Recommendation for Bud- get Adjustment for the Salt Storage Building Project — Capital Project - Resolution We have received bids for this project. While the bid prices are right up to date, the project was approved and budgeted five years ago. The budget is being reviewed and a new one proposed, based on the bids we received. We expect to ask you to pass a resolution awarding the low bid, with the award contingent on Common Council agreeing to approve the modified budget. Usually we would have an approved budget before award, but now and again, we ask for contingent approval as we seek to modify the budget to match our bids. 9.1 Request to Relocate "The Hot Truck" from Stewart Avenue to 410 Colle- e Avenue This is consideration of Albert Smith's request to relocate his "grandfathered" Hot Truck. Please see our prior notes and materials in recent agendas. I believe that you should consider this as a new request to operate a mobile vending truck, and as a new program which requires new rules and a different approach. I could not recommend that the existing operation be relocated into Collegetown. 9.2 Request to Relocate from Occul2y Ithaca I have attached the request from Occupy Ithaca (Nick Sledziona) for use of city land located on Elmira Road. It is the old waste water pumping station next to Friendly's Restaurant, across from the Wal-mart driveway entrance. I am not sure what is appropriate here. I don't believe that the Building Department will approve a sleep in without proper sleeping quarters and sanitary facilities. I will approach the Building Department for advice on code issues. With respect to entering into a lease for use of the land, if all other issues were resolved, 1 expect we could agree to short term leases. The land is on a list of property being considered for sale and we should not encumber it with a long term lease. Since we have never done anything like 'Uhis before 1 am , sure +,here ar i I 1 -1 seei ng, yet ,e 1SSU � 114�1� es 1 am no, I I y L. 9.3 Clinton/Prospect Street Detour PI Attached is the missing memo from Tim Logi ie concerning thp detour for the C .1int Street/Prospect Street Reconstruction Project. This is provided FYI. 9.4 BPW Holidav Meetinq Schedule for 2012 The move to Mondays for BPW meetings insured that we would run into holidays which are now scheduled for Mondays (or Fridays). Sarah and Kathy have looked ahead so that we c discuss how we want to handle the schedule adjustments. in vv,LU,2vvj. fir,2LA, -P.E. S�cPeKwVutev�Aev,t mflrck Page 3 7.1 Public Hearing on the Construction of Sidewalk on Cornell Street between East State/Martin Luther King Jr. Street and Eastwood Avenue 7.3 Public Hearing on the Construction of Sidewalk in the 700 block of Hancock Street Board of Public Works March 21, 2007 Power toElmira Road Sidewalk Deadline Resolution WHEREAS,By Commissioner Schlather: Seconded by Commissioner Jenkins - Board of Public Works- • a public hearing on March property owners on the southern end (300 and 400 blocks) of Elmira Road in preparation for directing those owners to install sidewalks and adjust driveways as necessary, and WfIEREAS, the Board received limited but consistent input indicating that the published date for private installation of sidewalk by May 14, 2007, would be virtually impossible to meet, now therefore be it RESOLVED, That the Board of Public Works requires the notified property owners who do not currently have proper sidewalks in place which conform to the City's rules and regulations to install sidewalks, and be it flirther RESOLVED, That the Board directs the owners to complete said sidewalk construction by June 15, 2007, unless otherwise approved by the Superintendent of Public Works, and be it dither RESOLVED, That - Board directs staffto provide • ' • properties of along with a reminder that the Board intends to undertake the work in 2007 and bill the owners for any work they fail to complete as providedSidewalksof the Ithaca Charter. Carried Unanimously aF (CommissionerTripp absent fromvote) .•- CITY OF I'" CA 108 Bast Green Street, Suite 202 Ithaca, New York 14850-5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274-6530 Fax: 607/274-6587 (address) Re: Proposed sidewalk at Dear (date) The City of Ithaca Board of Public Works (BPW) is considering the installation of a new sidewalk along this action would affect your property at According to sections 73 and 89 of the City Charter, the BPW can direct that sidewalk be built at property owner expense. Before the Board can require this, the Board must hold a public hearing. This letter is to notify you that the Board of Public Works will hold a public hearing at their meeting on e the meeting starts at 4e45prn in Common Council chambers in City Hall, 108 East Green Street. A public notice is also being printed in the Ithaca Journal. During the hearing, you will have an opportunity to make a statement to the BPW. Though I do not have a final cost estimate for you at this time, and though any assessment is determined by Common Council upon a recommendation from the BPW, I can tell you that a preliminary estimate for the sidewalk along your property is in the range of $ to The BPW has the discretion to have City crews construct the sidewalk, to install it by contract or to order the property owner to complete it. After construction is complete, a final cost will be calculated and another hearing will be held before the BPW to determine the apportionment and assessment of costs. The City does offer a financing plan. If you have any questions about this project or this process, please feel free to contact me. You can reach me at the above address, at 274-6535 or at timlo@cityofithaca.org. Sincerely yours, Tim Logue City Transportation Engineer 'An Equal Opportunity Employer with a commitment to workforce diversification." }7 }� �� �� � �� � ®� � �� � :© «(_,a.,_,_,,,_: (& /)_���f:��- \�..) : �\ y: y,y.�:{, «� :* \}2�/�.�{�/�£�/� < � °. , :.;i:�,....,y., ^ ©�_! ;< m .�( ({. } ; ( -� , Cf� ©�•} ,_,.: , �».: .!. .._.�. :. ( � :. . ��;.�■: ;y���y . . > .. ; �y..r.. � :( \>.: ;��_��: � � \I>y `©�•�°�®�i�� ?; . a : � ,. � , ®`_��,\�d�����f} » ; :.:, � .a. .: ( : # <<� « » 2 2 » \. � ; � � � «� : ; :©«! : ( : }�� � � : �/� �©«�; } )»�z�z�t� � ^ �- : : (j,,��:. } \~\`\`�®\ �\:�} � ��( } (_�,:.��� ( \)i��,w �-: ) »(��f «.;y�_�.\.: _ f 2 k . ® / ! . f PACPEmY LINE AIiiP ' tttinoN X 0+00 SIGN \ to CoaNELL 5T. t5• D+20.5 TAX PAFLEL ttt._y_S Tao 0+29 9CCNLL:t X0+50 CCNCREfE oa cans \ rft;a PATCN T DR Y APRON n5 EDED AT DR j X. v PwNs cctrNn uuv Re�TE TAX PMCEL It._�1J GTCH MSIN 6W 61OfYi APPRO%. T? / \ THICK SICEWHK AT MMcWAYs ,( \ X t+50 RA1iP. G� 1120 E STM TAx P)RCki ttt.-i-e Y J <\< FXISfING EDGE `����NC�a EE 2+00 \ DF PAVEII£N! ROPOfiED� Fx CURB 9' PLAN FOR NEW SIDEWALK L CORNELL ST. A➢PIMXINATE 5>uY X2+50 AFFECTED PROPERTIES: LENGTH: Po 10 CORNELL ST. (TAX PARCEL 11 1,-2-3) - 135' 1 120 E. STATE ST. (TAX PARCEL 1 1 1.-1-6) N 1 18' TOMPKINS COUNTY ALLEY (TAX PARCEL 1 1 1.-8-1 7) -26' RISiP- YJ W1iP IAV4NG - `hStN1.WG N�% 0' 10' 50' 100' G,CH Llo(Q /j 3 !/ III Ir 11111111! 1111111 11111111 wj- ft WHEREAS, Baker -Miller Lumber, Inc., Lowe's Home Centers, Inc., 84 Lumber Company, and Cayuga Lumber were all asked to perform a take -off from the drawings and specifications and to submit a building materials quote, and MOM RESOLVED, That the contract for Construction Materials for the Stewart Park Small Pavon Reconstruction work is hereby awarded to Baker -Miller Lumber, Inc., and be it further RESOLVED, That the Superintendent of Public Works is hereby authorized to enter into and administer this contract. Im CITY OF IT A - Department of Public Works 108 East Green Street, Ithaca, NY 14850 Phone: (607) 274-6527 Fax: 274-6587 Applications are to be submitted to the Superintendent of Public Works in order to obtain permission for closure of a street or use of a city park. Please allow two weeks to obtain approval. Certificate of Insurance naming the City of Ithaca as co-insured is to be attached to this aaolication. Date of Event April 1 st, 2011 Time Event Starts Noon Time Event Ends April 30th, 2011 Applicant's Name Nicholas Sledziona Today's Date March 9th, 2012 Address 304 Winston Drive, Ithaca, NY 14850 Phone Number (607)342-5121 E-mail Address tiohero@gmail.com Sponsoring Organization Location of Event (Name of Park or Streets) On the small parcel of City owned land located between Friendly's and Honda Dealership on Elmira Road. Purpose of Event: Event name: "L iving Wage Social" Purpose: To bring about awareness of income inequality that exists within our society and help foster dialogue to find solutions to the crisis of rising poverty. Number of Participants 49 (If more than 50, an Assembly Permit must be obtained.) Will amplified sound be required? O (If yes a Noise Permit must be obtained.) Does your request include any special provisions . NO (use of electric, traffic control, etc.) If yes, explain: (If barricades are required, please indicate where they should be placed.) We request use of electricity provided by a gas -powered generator. Other relevant information: See attached. CITY OF IT - Department of Public Works 108 East Green Street, Ithaca, NY 14850 Phone: (607) 274-6527 Fax: 274-6587 Received by: Date: Approved ❑ Denied Date: Date Leiter Sent to Applicant: cc: Mayor's Office Ithaca Police Department Ithaca Fire Department Streets and Facilities Revised 3/09 Living Wage 8UC8| NiChO|8SG|edZiOO8 3O4Winston Drive Ithaca, NY14850 Proposal DATE: 03/09/12 PROPOSALM 523501 INSURANCE BERKLEY ASSURANCE UNDERWRITTEN BY: COMPANY (AM BEST A+) Att8Od8OC8 Event Length Event Type 49 30 Convention - Outdoor AddUUona||nourod(s) Included Coverage Certificate Included Each Occurrence Includes Bodily $1'000.000 Injury & Property Damage: Policy may baaudited for any rating details Host Liquor Liability: discrepancy; included but not limited to, Event Type, Attendance and Dahe(o). Personal &AdvortisinQ injury General Aggregate: Products /Completed Operations: Medical Payments Deductible PreMiUms and fees are fully earned and there are no cancellations or relunds. Included above $1'OOO,DOO $2,000,000 $2,000,000 $5'UOO $500 The following are excluded from this policy: Any and all professional liabilities, assault, battery, or assault and battery, communicable disease, fireworks, rides, motorsports and animals, employment related practices, weapons, workers' compensation 8similar laws, participants, absolute auto exclusion, concerts with rop, hip -hop, hard ruok, and heavy metal music. The policy is not limited to these excusions, please review policy for complete list of exclusions. Coverage limited to classification of event. Any false declaration may void coverage under this policy. The event: "Living Wage Social" is intended to raise awareness of income inequality that exists within our society. According to the latest census bureau numbers, nearly 1 of every 2 Americans is now considered to be under the poverty line. The "Living Wage Social" will give us an opportunity to connect with the local workforce that is currently struggling to make ends meet and work together to find solutions to the epidemic of rising poverty. This event begins on April 15t and will run till the end of the month on April 30th. We will require the use and presence of three tents. One large information tent that is approximately 10' x 10' and two smaller tents that will be used by security personnel and provide overnight shelter. In addition, we would like to display signage nearby the road that is visible to passing motorists. Amplified sound and electricity provided by a gas -powered generator will be in use during the event in order to allow for movie showings to help educate the public on the issue of rising poverty. Movie showings will be limited to once a week dependent on good weather and will not run past 10pm. We will also be diligent in making sure that we stay within the 49 person limit for occupation of the requested space. An overnight presence of, at most, two people is requested to provide security. OF ITHACA - Department of Public Works 108 East Green Street, Ithaca, NY 14850 Phone: (607) 274-6527 Fax: 274-6587 Permit Application to Close Street or Use of Park Applications are to be submitted to the Superintendent of Public Works in order to obtain permission for closure of a street or use of a city park. Please allow two weeks to obtain approval. Certificate of Insurance naming the City of Ithaca as co-insured is to be attached to this application. Date of Event V ime Event Starts ime J' JOvT went Ends Applicant's NamToday's Date e Address 3U`-/ ""'J A"o a, J"D hl'Ae, V Phone Number E-mail Address :L C, Sponsoring Organization Location of Event (Name of Park or Streets) /toc fr7, 0 Purpose of Event: 7 M11 p­j., 1K z u. I-Z J CA 1 Number of Participants / If -more than 50, an Assembry-Permit must be obtained.) �/ Will amplified sound be required? 4,�Oq NO (If yes a Noise Permit must be obtained.) Does your request include any special provisionsQ, YES] NO (use of electric, traffic control, etc.) If yes, explain: (if barricades are required, please indic te where they should be placed.) n, C C 0 j 6 f7di V a Other relevant information: Received by: 1 -1 Approved F-1 Denied Date Letter Sent to Applicant: cc: Mayor's Office Ithaca Police Department Ithaca Fire Department Streets and Facilities Revised 3/09 Ithaca, ny - Google Maps http://maps.google.com/maps?W=en&tab=ml C-11%, e - , I > S To see all the details that are visible on the screen, use the "Print" link next to the map. of 1 1/' )/2012 11:47 AM CITY OF IT" CA 108 East Green Street, Suite 202 Ithaca, New York 14850-5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274-6530 Fax: 607/274-6587 To Bill Gray, Superintendent of Public Works From: Tim Logue, Transportation Engineer I Date: March 21, 2012 Re: Clinton/ Prospect Street detour planning You've asked me to prepare a recommendation on what to do in regard to concerns about the impacts of the work zone for the Clinton/ Prospect bridge and street reconstruction project. My recommendation is to move forward with the project as planned and to monitor the situation as it unfolds. The project includes a detour plan designed by Delta Engineers using Green, Seneca, Aurora, Cayuga and Albany Streets. As we know from past experience, the detour plan is good for people not familiar with the area and for through traffic. For people who are from the area, we know that some will follow the detour, but others will find their own route. In order to try to estimate this impact, I asked the Ithaca Tompkins County Transportation Council to provide a run of their TransCAD model with the work zone "link" removed from the street network. The exercise proved somewhat useful; however, there were some anomalies that lessened its value. For example, the model only addresses the PM peak hour, and it did not show traffic volumes for certain side streets. Due to the fact that it will be difficult to get down the hill to the entrance to East Spencer street, it is expected that inbound traffic will mostly use South Aurora Street to Seneca Street,, or avoid the area altogether (by using Stone Quarry Road, for example), but some traffic will sneak its way to South Hill Terrace. The modeling shows a doubling of traffic on South Hill Terrace, but it is still within the range of a residential street in the City. I understand that this may prove to be a quality of life issue, so we are planning a traffic count (volume, speeLd and vehicle mix) before the project starts to have a baselfine inhand. Also, we will begin the process of purchasing a temporary speed table or two that could be used should concerns develop. For outbound traffic, due to the one-way streets of South Hill Terrace and East Spencer Street there is no viable way to cut through the neighborhood. This traffic will have to follow the detour or find alternate routes. Two other efforts that will take in order to mitigate possible traffic impacts of the work zone include coordination with other construction projects and adjustment of traffic signal timings. We've already begun the former. We have some ability to adjust some traffic signal timings to accommodate increased traffic volumes on the detour and we will work with NYSDOT for the signals they own. Equal Opportunity Employer with a commitment to workforce diversification. Page I of I Tim Logue - Re: Clinton St Bridge / Prospect St Closures From: "Tom Mank" <tmank @tompkins-co.org> To: "Tim Logue" <timlo@cityofithaca.org>, "Fernando Dearagon" <fdearagon C(btom... Date: 2/23/2012 1:44 PM Subject: Re: Clinton St Bridge / Prospect St Closures CC: "Kent Johnson" <kjohnson@cityofithaca.org> Attachments: Clinton St Bridge - Prospect St Closure Analysis.pdf Hey Tim - Attached is a PDF showing how traffic volumes will change (according to TransCAD) in the PM Peak (5-6 pm) when the Clinton St bridge and Prospect St are closed this summer for construction. The 'black' number represent,-, current traffic volumes. The 'red' number represents volumes after closures. Some volume increases on Cayuga St may, in actuality, be diverted to Albany St - if this is where your detour signage will be posted. In general: Clinton St - between Cayuga and Turner PI 100% (of course) Prospect St - between Turner PI and Aurora St = -100% Green St - between Cayuga St and Aurora St = 438% Cayuga St - between Clinton St and Green St — - 117% Albany St - between Clinton St and Green St = +4% Aurora St - between State St and Hudson St = + 11% Aurora St - between Prospect St and Pleasant St = -4 1 % Pleasant St - between Turner PI and Aurora St = +200% (all westbound) Hillview PI - between Turner PI and Aurora St — +57% (all westbound) South Hill Terrace - between Cayuga St and Hillview PI = + 122% (all southbound - since it is one way) E Spencer St - between Cayuga St and Clinton St = +24% Spencer Rd - between Stone Quarry Rd and Morris Hgts Rd (not shown on map) = +24% Stone Quarry Rd - between Rt W King Rd and Spencer Rd (not shown on map) = + 29% Tom Torn Mank Ithaca -Tompkins County Transportation Council 607-274-5583 file:HCADocuments and SettingsVimloTocal Settings\Temp\XPgrpwise\4F4642D7coimai... 3/19/2012 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 IN] a MAN 1311 item IL01 0 till H nammm William J. Gray, P.E. Superintendent / City Engineer Telephone: 607/274-6527 Fax: 607/274-6587 FROM: Kathy Gehring, Executive Assistant There are many holidays that fall on Mondays throughout the year. Since the Board of Public Works moved their meetings to Monday evenings, we have found six meetings within the last -7 eigInt months o f tlie year that fiall on, or clo se to, a holid ay. Ple Please review t1he attached 2 00 112% calendar and think about whether the meetings should be rescheduled or canceled. The dates in question are noted below: I July 2 — This is not a holiday, but Common Council has moved their monthly meeting from Wednesday, July 4 th to Monday, July 2 nd at 6 p.m. BP W could hold a shorter meeting, or meet the 2 d , 4th , and 5h Mondays that month. �eptember 3 — Labor Day �i i I i i 11 1 •sin n� •i� November 12 — Veteran's Day December 2A Ch Eve'There T — "I x4Istmas Eve 'There are five Mondays in December) "An Equal Opportunity Employer with a commitment to workforce diversification." co N cq ® Ccy CA C� W cq ® 04 M Lo N CO ® N N O, I co N co 00 � N c N co ;Li N N Co 00 Cq N a" Cq CA 00 E N N Lo Cq r-I Cq co 1.4 LO N LO N ® cq &-4 N C Co 00 LO cq c 00 CA C\l Ln cl ONCA 't- Nr-I 00 Cq Cq Cq �o LO 01 C7\ � co CA m ® N co N 0, CO co 00 cq N Cq ON 00 .-a LO N N V N Co cc L CNU C� Cq 00 Cq Cq O N Lo N CT N 00 Cq �i � ® Cq N Lf-� ol C� 00 cq Cn -i N co Fmlr-IcoCo 0 01 0i NCo 00 L 01 co Cq O N C N Lo Cq 0,% 1.4 Cq 00 LO CO ® N Cn Lo N � 00 N ® N m N ° CO CA co CO L N � C� �O ,r ® N 00 L N � �- N CO CA W c ® N Lo Cq 0,� 00 ra LO N CO ® co N 4 co N 0 Co 9 N 1-4 N Ol co N M 00 L N � N 00 CV N LO "D 00 cq Cq N Lo � � "D cq �- 00 .� LO N U N °° co N M Lr) Cq o CA Cq 00 L N � n v Cq � ® N Ln N c� cq H 00 L Chi N C, CCv M