HomeMy WebLinkAbout02-13-12 Board of Public Works Meeting AgendaA meeting of the Board of Public Works will be held on Monday, February 13, 2012, at 4:45
p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca,
New York.
2. Mayor's Communications
3. Communications and Hearings from Persons Before the Board
4. Resl2onse to the Public
5. E2P-®rts
Special Committees of the Board
Council Liaison
Board Lia-iSOnS
Superintendent and Staff
Other Department Heads
7. Administration and Communications (10 min.)
7.1 Departure of Fellow Board of Public Works Commissioners, Wade Wykstra and
David Warden — Resolutions
7.2 Welcome New Board Commissioners, Mark Darling and Jeanne Leccese
7.3 Election of Board of Public Works Vice Chair for 2012 — Resolution
8. VOTING ITEMS
8.1 Buildings, Properties, Refuse and Transit
8.2 Highways, Streets and Sidewalks (10 min.)
A. Appeal of Sidewalk Assessment for 104 Worth Street — Resolution
B. Appeal of Sidewalk Assessment for 309 West Green Street — Resolutio
C. Appeal of Sidewalk Assessment for 307 North Albany Street — Resolutil
5 Water and Sewer (5 min.)
A. Award of Bid for Valve Maintenance Trailer — Resolution
9. DISCUSSION ITEMSJ���
9.1 Appeal of Sidewalk Assessment for 402 South Plain Street
9.2 Appeal of License Fee for "The Hot Truck"
9.3 Appeal of License Fee for "Louie's Lunch" Truck
9.4 State of the City Address
If you have a disability that will require special arrangements to be made in order for you to fully
participate inthe meeting, please contact the City Clerk at6O7-274-0570otleast 48hours before the
meeting.
The Board ofPublic Works meets onthe second, third and fourth Wednesdays ufthe months at4:4 p.m. All meetings are voting
meetings, opening with apublic comment period. Meeting agendas are created from prior public input, Department operating, planning
issues, and requests made hothe Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request
written comments onlengthy urcomplex issues. This information may then be used to create committee agendas, with the speaker or
7.1 Departure of Fellow Board of Public Works Commissioners, Wade Wykstra and
David Warden — Resolutinns
Attached are two draft resolutions for our departing Board members, provided for the Board's
consideration and revisions. If you would like to submit any revisions prior to the meeting, we
will provide a clean copy for the meeting.
7.2 Welcome New Board Commissioners, Mark Darling and Jeanne Leccese
The Board and Mayor got a little ahead of me at our meeting on February 6th. Both new
members were introduced and had a chance to speak about their appointment to the Board.
We would like to officially acknowledge them and welcome them.
7.3 Election of Board of Public Works Vice Chair for 2012 — Resolution
The Board should elect a Vice -Chair to stand in for the chair when absent. While Claudia
Jenkins has held the position for a number of years, several Board members have stepped in
from time to time when both the Chair and the Vice -Chair could not be in the room during
8.2A Appeal of Sidewalk Assessment for 104 Worth Street — Resolution
8.21B Appeal of Sidewalk Assessment for 309 West Green Street — Resolution
8.2C Appeal of Sidewalk Assessment for 307 North Albany Street — Resolution
The Board has reviewed these appeals. I believe the resolutions provided here reflect the
discussions at the meeting. Please feel free to amend or revise the resolutions if they can
better reflect or record the Board's decisions.
8.5A Award of Bid for Valve Maintenance Trailer — Resolution
The Water & Sewer group is purchasing a valve exercising machine that is used to turn the
City's roughly 2,008 water valves closed and open again on a regular basis. This has the
advantage of (almost) insuring that the valves will operate when we need them in an
emergency repair or a planned improvement. It has the disadvantage of breaking a valve from
time to time, but it is deemed better to break it when you don't need it than when you do. It is
easier and cheaper to fix in June than in February and usually impacts fewer properties. As a
manual process, this takes two people a lot of time and energy to operate one valve. One 12
inch valve takes 40 full rotations to open and another 40 to close. The stems are usually very
stiff and require many forward and back movements to actually close or open them.
im
" agn
9.2 Appeal of License Fee for "The Hot Truck"
9.3 Appeal of License Fee for "Louie's Lunch" Truck
The City has two "hot trucks" which have operated for many years in an exceptional status.
They would like to go on in that privileged state. It appears to me that they operated for years
without permits or any fees attached to their occupancy of City street property. I thought they
held "peddlers licenses" from the police department for selling on City streets, which is covered
by the city code as a police function. I don't know what the police thought, but we do see two
different short term police permits. It was not until the state audit and the direction to revamp
how the City charges for use of city property that it was discovered that the hot trucks were in
some sort of bureaucratic void, happily conducting business as they had for many years. That
it not exempt them from holding required permits once they are discovered and brought
into the system.
9.4 State of the City Address
Mayor Myrick presented his State of the City Address on February 1, 2012 before Common
Council. Since the Department of Public Works makes up roughly 40% of the City's budget
and its employees, I thought I would provide the Board with the Mayor's initial agenda outlined
in his address because Public Works will most certainly be involved in any steps taken by the
City as the Mayor's program unfolds. We have the chance to facilitate and to improve the
advancements and, where necessary, the retrenchments that lie before us. This is provided for
your information.
V,/ L L � ,� WJ. 'fjro �, -P. E.
seer v teU dews of IPLtUic Worts
T-ebn,tor� z 2012
Page 3
1.1 Departure of Fellow Board of Public Works Commissioner, Wade Wylkstra —
Resolution
WHEREAS, Wade Wykstra joined the Board of Public Works on February 1, 2006, and served
through January 31, 2012, and continues to serve as Chair of the Special Joint Committee
which oversees the operation of the jointly owned Ithaca Area Wastewater Treatment Facility,
and
WHEREAS, Wade has served many additional hours helping to resolve issues associated with
neighborhood traffic calming, or sidewalk maintenance and upgrades, meeting with staff and
public individually as well as in small and large meeting formats, always thanking the public for
their participation and thoughts at meetings, and
WHEREAS, Wade has shown a particular interest in topics associated with the Water and
Sewer division, through his participation in educational events, seminars and training sessions,
some requiring a great deal of time and travel., which have enabled him to participate in and
lead discussions involving upgraded systems, mandated changes, and public health concerns,
and
WHEREAS, Wade's willingness to commit time and energy to benefit the public through h
concentration on public works has brought benefits to the public at large as well as the
4epartment itself, now therefore be it
RESOLVED, That the Board of Public Works hereby thanks Wade Wykstra for his dedication,
leadership, and continuing service to the community during his time on the Board and his
current assignment as Chair of the wastewater treatment plant's oversight committee.
MM
WHEREAS, David Warden stepped up to fill the uncompleted term of a former Board member,
serving from August 4, 2010, through January 31, 2012, and
WHEREAS, David brought professional knowledge as a licensed plumber, as well as his
strong social and environmental orientation to bear on the conversations of the Board,
providing practical insights into technical matters, a pedestrian and bicyclist's insight into traffic
and road design issues or project enhancements, and a business and resident's concerns to
bear on budget and department operations, and
WHEREAS, the Board notes David's interest in and continued willingness to serve and hopes
that it may call on him as the opportunity permits, now therefore be it
RESOLVED, That the Board of Public Works hereby expresses its gratitude to David Warden
for his service to the Citv. as well as to the Board and the Deoartment of Public Works durinq,
his term on the Board and his continued appointment with the City's Plumbing Board.
li i
WHEREAS, Bruce Roebal, owner of 104 Worth St, received a 2010 sidewalk assessment for
sidewalk work completed adjacent to his property, and
WHEREAS, Bruce Roebal received sidewalk defect notices in 2007, 2009 and obtained a
street permit in 2009 to perform the work and completed some, but not all of the work on the
notices, and
WHEREAS, Bruce Roebal contested the bill for work done in 2010 to complete the repairs,
now therefore be it
RESOLVED, That the Board recognizes that City forces finished the sidewalk replacement
work in accordance with City specifications, and be it further
RESOLVED, That each protest reason was considered as shown in the Sidewalk Assessmen-5
Protest Summary for this address, and the Board hereby denies the request to waive the
sidewalk assessment for 104 Worth Street.
RESOLVED, that the Board recognizes that City forces finished the sidewalk replacement
work in accordance with City specifications, and be it further
RESOLVED, that each protest reason was considered as shown in the Sidewalk Assessment
Protest Summary for this address, and the Board hereby grants the request to waive the 25%
sidewalk assessment surcharge for 309 West Green Street and directs the City Chamberlain
to issue a new bill for $2,440.77.
611
WHEREAS, Steven and Amanda Kempf purchased the property in 2007 after sidewalk work
was completed but not yet billed. At the time of sale, the seller did not inform them of the
recent sidewalk work and pending bill. The official property tax search did not indicate any
pending sidewalk assessment, and
WHEREAS, Steven and Amanda Kempf filed a written appeal on July 15, 2010, asking for the
bill to be waived, and
WHEREAS, the City Chamberlain reported that City records were flagged in February 2006 to
indicate the pending sidewalk assessment,
WHEREAS, Steven and Amanda Kempf provided a copy of the tax search documents
completed in 2007 in which the pending sidewalk assessment is not noted, now therefore be it
RESOLVED, That the Board recognizes that City forces completed the sidewalk replacemenil
work in accordance with City specifications, and be it further
RESOLVED, That the Board hereby waives the bill for sidewalk work sent to Steven and
Amanda Kempf and directs the City Chamberlain to refund any portion that has been paid, and
be it further
RESOLVED, That the former owner, Dong Shee Chong, be billed $564.28 for the sidewalk
work, if determined allowable under law.
Page 7
WHEREAS, bids were received on January 31, 2012, from one vendor, E.H. Wachs, for oa,-.
new or used valve maintenance trailer, and
rnm= no "I W. 4
WHEREAS, staff and equipment operators were consulted regarding this exception, find 2®
exception will not adversely impact daily operations and staff finds it to be an acceptable bid,
now therefore be it
RESOLVED, That the Board of Public Works hereby accepts the staff recommendation,
4eems E.H. Wachs to be the lowest responsible bidder, and awards the bid for one (1) new
Standard LX, gas powered, valve maintenance trailer, for the sum of $52,750-, and be it further
RESOLVED, That the Board authorizes the Assistant Superintendent of Public Works, Stree
,?-Facilities Division, to enter into a contract with E.H. Wachs for the purchase of the Valve
ILRintenance Trailer.
.�
CITY OF ITHACA
245 Pier Road, Ithaca, New York 14850
DEPARTMENT OF PUBLIC WORKS, STREETS & FACILITIES
Telephone: 607/272-1718 Fax: 607/272-4374
CC: Eric Whitney, Assistant Superintendent of Public Works
RE: Valve Maintenance Trailer Bid Award
On January 31, 2012, bids were opened for the purchase of a single turner valve maintenance
trailer for use by the Department of Public Works, Water & Sewer Division. One vendor, E.H. Wachs,
located at 455 Comanche Circle, Harvard, Illinois submitted bids on three different models for
consideration. Two of the models bid consisted of a demonstration unit, which exceeded our
specifications and a diesel powered model. Both exceeded the amount of funds budgeted for the
purchase of this piece of equipment.
The third model, which is the Standard LX version, is low bid and comes in under the amount
budgeted for this purchase. The Standard LX model meets all but one of the bid specifications. Bid
specifications stated that the unit would be equipped with a seven -gallon antifreeze tank. The Standard
LX model is equipped with a three -gallon tank. In speaking to both operators and supervisory staff at
Water & Sewer, the reduced size of the tank will not have an adverse effect on operations or
productivity. It is my recommendation that we accept the bid from E.H. Wachs of $52,750 for one new
Standard LX, gas powered, valve maintenance trailer.
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CITY OF IT CA
108 East Green Street, Ithaca, New York 14850-5690
OFFICE OF TBE CITY ENGINEER
Telephone. 607/274-65213 Fax. 607/9-74-6687
7/8/2009
Christopher Malcolm
402 S Plain St.
Ithaca, NY 1485#
111111111,mil ��� 4 - �Ig
1 19 ........... 0
LOCATION: 402 Plain St S
A -,' T-5 A -n 0 0 Px-/\, rANCEI, W UU, -3-U0
City of Ithaca has inspected the condition of the public sidewalk along the street at this
address. At this time of inspection, the following sidewalk was found to be defective:
I
TREE DAMAGED WALK:
0 square feet of 4" thick sidewalk
0 square feet of 6" thick sidewalk
0 grind locations
225 square feet of 4" thick sidewalk
75 square feet of 6" thick sidewalk
0 grind locations
This location is on the City's repair list and will remain on the list until the repair work is
completed by you or by the City. At the first opportunity, all defective sidewalk found at
this location at the time of the work will be replaced. City of Ithaca Code requires that
sidewalk repairs made by City of Ithaca be billed to the owner at cost plus 25%.
You are encouraged to hire a contractor to do your repairs. Obtain a sidewalk permit so
the location can be removed from City of Ithaca's repair list when work is completed.
Please read the attached document and if you still have questions, you may contact the
Office of the City Engineer at 607-274-65' )2.
City of Ithaca, NY
Office of the City Engineer
SIDEWALK INSPECTION OWNER
ITHACA CITY ENGINEER'S OFFICE ADDRESS
108 East Green Street PARCEL
Ithaca, NY 14850 INSPECTOR
DATE
607-274-6530 FAX 607-272-7348
City Responsibility (Trees/Ramps) Owner Responsibility (Other)
q ft
blocks 4" City x 25 = sq ft blocks 4" Owner x 25 = s q f t
-2-
blocks 6" City x 25 = sq ft blocks 6" Owner x 25 = - - -ef5� sq t
L1
X 2- 66
2 6
F
Condemnable
U
Unsatisfactory
T
Tree Damage
G
Grass in Joint
i
Joint not Level
R
Curb Ramp
Missing Slab
Surface
'Deterioration
Cracking
Page I of I
Lynne Yost - Sidewalk Repair
From: chris malcolm <cmalc102@gmail.com>
To: <bill g@cityofithaca. org>, <kgehring@cityofithaca.org>
Date: 7/28/2010 7:29 AM
Subject: Sidewalk Repair
Hello Mr. Gray,
I am writing to follow up on our conversation on 7/27/10 regarding the sidewalk repair being done at
402 South Plain. As I stated before the criteria for the work being done does not justify a total removal
of and entire section of side walk. I also need to stress that the total cost of this expense is being kept
from the tax payers. I received notice in 2007 regarding sidewalk repairs and contacted the city
representative at that time ( who indicated to me that they where a part time intern) and explained to him
that I had the necessary work completed on my property. This work was a missing section of concrete
I I UM LIM %-,IlllLUII ZAI VCL WU;Z; U1 Illy P1 UPCI Ly I Wdb LUIU Uld'. 111CY WVUlU go UUL allu Ul11. e word Uvil-_
and notify me of the status. I followed up with this individual and he said that I was fine.
Mr. Gray the work being done to my property is excessive and unnecessary to say the least The entire
front portion of sidewalk has been removed and re- poured because of sections that are considered
unsatisfactory and so called condemned and the city plans to bill me thousands of dollars to do this
repair.
I want to stress that I do not want the city to proceed any further with any repair to my sidewal
especially starting any new work on the Clinton street side of my property. I am securing the
necessary permits to get the work completed and will refuse access to my property if needed so
this work will not continue. I
Chris & Johara Malcol
402 South Plain St
Ithaca NY 14850
607-342-3249 1
SIDE WALK REPORT
LOCAT10,M- 402 Plain St S
NOTICE:
PROCEED
WORK BY.
NOTYETK-N
DEBTOR:
NOT YET KN
TYPE:
COMPLAINT
WORKSITE:
LISTED
01VAERI:
Malcolm, Christopher
0 WiVER2:
Malcolm, Johara
MAIL S TREE T.
402 Plain St S
MAIL CITY.
Ithaca, NY
JIAIL ZIP:
14850
R-4 7E L E77E R:
DATE FIELD:
DATE ASSESS:
DATE CO,111PL:
UNIT COST 4
0
LTAII T COST 6
0
FIELD STAGE:
CY CONC. 0
0 SPEC NEEDS:
WORK DA TE:
CIT 4 WALK SF: 0
CIT 6 WALK SF. 0
ASSESSMENT STAGE
ALL 4 WALK SF:
0
ALL 4 WALK $:
$0.00
ALL 6 WALK SF:
0
ALL 6 WALK S:
$0.00
ALL GRIND:
0
ALL GRIND S:
$0.00
ALL SUB TTL S:
$0.00
CIT 4 WALK S:
$0.00
CIT 6 WALK S:
$0.00
CITY GRIATD S:
$0.00
uffscf��4
UNIT COST GR
0
• C4 WALK SF:
0-
• C4 WALK $:
$0.00-
• C6 WALK SF.
0
• C6 WALK
E C GRIND:
0
* C GRIND $:
$0.00
* CSUB TTL S:
$0.00
* 04 WALK SF.
0
* 04 WALK $:
$0.00
f I/ A T gr C1 Y-
Ut, pil�I—ffli 01'w
0
E 06 WALK S:
$0.00
E 0 GRIND:
0
* 0 GRIND $:
$0.00
* 0 S1,1'B TTL S:
$0.00
C GRIND DONE: 0
OWN 4 WALK SF. 0
• J'VN 6 IVA LK SF: 0
• GRIND DONE: 0
CIT SUB TTL $:
$0.00
• TVAT4 WALK $:
$0.00
• Iff 6 WALK $:
$0.00
• WN GPLAID S.-
MOO
• TVN SUB TTL S:
$0.00
ADDED 25%:
$0.00
ASSESS S:
$0.00
L" D A
NOTES:
9/16/10 see previous notice for remaining work - one street was done, other street remains.
Tiuesa'.,y, Ocroher 25, 2011 Sidewalk Jfanageineiit GIS Utility Repovt
W
R E C ICE 1 VEE D
Hello,
M A R 2,11 9
Office, of thwe
�uptand
Ef,,,ginf--,erff,g
I am writing to request a dismissal of my charges for the sidewalk repair done on my
property 402 South Plain Street on July of 2010.
The process of notifying property owners of the time of repair is flawed not to mention a
letter was put in my mailbox at 11:00 am after the work had already been started.
Inconsistency with notifying property owners of work. Some property owners where
notified verbally of the impending work and asked verbally if they wanted the work to be
done. Thus giving the property owner a real opportunity to decline the repair.
At nn times -,xrnQ T ;n-Fnrmi-ti of tkp rnz!t
I obtained a permit to patch the Clinton street side of my property and the cost for me to
repair the Clinton street side of my property was $80.00 versus the thousands I am beinc,
billed by the city for work that is already deteriorating. I have pictures to prove this.
I am asking that board give me an opportunity to present my case before them and speak
to my situation.
I have also included my original email that I have sent to Mr. Gray disputing the repairs. I
must note that I have yet to get a response.
Thanks you
Chris Malcolm
402 South Plain St
Ithaca NY 14850
2
CITY OF ITHACA
108 E GREEN STREET
ITHACA NY 14850
R.R"r, M1
jOHARA MALCOLM
402 S PLAIN St
ITHACA NY 14850
Uzt=1
Invoice Date:
10/06/2010
Invoice 4 :
00013700
Account 4
00003117
Due Date
11/15/2010
General Billing Information
(607) 274-6580
Information specific to bill
(607)274-6530
402 Plain St S
Invoice From: Citv Engineer Invoice Ref.
Entry note Item Category Item Dewrintion Otv Price Total
10/06/2010 SIDEWALK REPAIR- 4 IN SIDEWALK 4 INCH SIDEWALK REPAIR 2625 $11.42 $3,040.58
Make check payable to:
CITY OF ITHACA
i CHAMBERLAIN'S OFFICE
108 E GREEN STREET
...... ITHACA NY 14850
CHRISTOPHER MALCOLM
JOHARA MALCOLM
402 S PLAIN St
ITHACA NY 14850
Sub -Total: $3,040.58
Surcharge: $760.15
Total: $3,800.73
Invoice Date : 10//06//2010
91r . IIT#T#j
Please Pay on or before $3,800.73
11/15/2010
Amount Paid
I
INVO0013700
WIp !1 I'll 111 11,11 1 111 11, 111111 -
TheHotTruck |nc
POBox 6474
Ithaca, NYI4QS1
11M���0161
To City of Ithaca Board of Public Works:
Hello, myname bAlbert Smith and |amthe President ofThe Hot Truck, Inc. Mywife Cindy and | live in
the City of Ithaca and have operated the Shortstop Deli at 200 West Seneca Street since 1978. In 1985 1
thought that a food truck would be a great extension of our Deli. I went to the City and asked how I
would Qpabout getting permission to have a truck location similar to that of the Hot Truck or Louis's
Lunch. The answer I got back was something like "do you know what FAT CHANCE means." | was told
that The Hot Truck and Louis's had their locations through Grand Father Rights and the City was not
interested inhave any other Food Trucks parked onCity streets.
|served two terms onthis Board, Ithaca City Board ofPublic Works, from 1994 through 2000.|got to
know both Mayors Ben Nichols and Alan Cohen quite well during this time. Several times I brought the
interest in a food truck up to each of these men with no positive results. Basically I was told that if I
wanted a set up like Louis's or the Hot Truck I would have to purchase one of those businesses.
In the summer of 2000 we purchased The Hot Truck, located in the 600 block of Stewart Avenue, for
$125,000.00, The 17 year old truck was worth around $12,000.00 and the utility poll was worth around
location we ended up paying over $100,000.00 for our 635 Stewart Avenue location.
In the letter from the Office of the City Clerk dated June 2, 2011(copy attached) it begins"|npast
years you have had an agreement with the City of Ithaca that has allowed you to occupy or use City-
ownedpropertyformmobUevendin8onSteuvartAvenuem/iththe°ShnrtstopDeUHotTruck",in
exchange for an annual permit fee. " This statement is not true. We have never paid an annual permit
fee. In 2003-2004 we had a "Solicitor's License" ( copy attached ) issued by the Chief of Police" but that
makes nomention ofany location other than IQDWest Seneca Street.
The Hot Truck has had the right to occupied its current location, atleast since 2003, and that right
comes from enOctober 7,Z0U3 City nfIthaca Board nfPublic Works Resolution (copy attached).The
fina|Reso|veofthatReso{utionneads"RE5OLVEC\Tho¢the8nardofPub|icVVorksherebyreco8nizesthe
relocation of the truck approximately 100 feet north of its historic location along the east curb of
Stewart Avenue and approximately 250 feet south of the center of the University Avenue intersection as
a continuation of the Hot Truck's existence and the service at that location along with any rights that
may be due to its grandfathered status." This resolution was passed 4 to 0 with 1 abstention.
The Hot Truck's agreement with the City is a product of this Resolution, plus the "grandfathered status"
Based on the 50 Year History of the Hot Truck, the grandfather status that this board referred to in 2003,
and the fact that we paid over $100,000.00 for the privilege to use our Stewart Avenue location we
respectfully request that you, the City of Ithaca Board of Public Works, wave the need of a permit for
The Hot Truck.
Albert Smith, President
KI—lu I ocation for Hot Truck — Resolution
RGQU evv L
By Commissioner Chapman: Seconded by Commissioner Leonardo
WHEREAS, the Hot Truck, currently owned and operated by Albert Smith, on Stewart
Avenue has been in business since 1960 serving Comell's West Campus and has
become a tradition for Cornell Students and Alum, and
WHEREAS, Comell University will be undergoing major construction in the next six (6)
years included in the West Campus Residential Initiative, and
'!'TAER,ffi�S, the location oTile 1 CKNUS-TW*-7TLQ5-"
I
stages of construction; now, therefore, be it
RESOLVED, That Albert Smith, owner of the Hot Truck, has met with Comell
auired under the
it as re
-ff..
fit 2-
W �: LULLA 111FE I
RESOLVED, That the Board of Public Works hereby recognizes the relocation of th
truck approximately 100 feet north of its historic location along the east curb line of
Stewart Avenue and approximately 250 feet south of the center of the University
Av&rm6 rvice at th&--�
location along with any rights that may be due to its grandfathered status.
Ayes (4): Leonardo, Chapman, Dotson, Beach
Nays (0):
Abstentions: (1) Tsegaye Carried
STATE OF NEW YOR79"%"'
COUNTY OF TOMPKINS SS,
CITY OF ITHACA
IN WITNESS WHEREOF, I have hereunto set my hand and the Corporate Seal of the
City of Ithaca, this 7t" day of October, 2003.
0� �je�PC6nley Holcdm' 6, CMC
City Clerk
City of Ithaca, New York
C11Y OF 11111ACA
108 East Green Street Ithaca, New York 14850
OFFICE OF THE CITY CLERK
Telephone: 607/274-6570
Fax: 607/274-6432
Shortstop Deli
Attention: Albert& Cindy Smith
200 West Seneca Street
Ithaca, NY 14850
In past years, you have had an agreement with the City of Ithaca that has allowed you
to occupy or use City -owned property for mobile vending on Stewart Avenue with the
"Shortstop Deli Hot Truckin exchange for your payment of an annual permit fee. The
purpose of this letter is to inform you of a change in City policy regarding such uses and
how this change will affect your arrangement with the City, starting in 2011.
- Requires the City to use a professional appraiser to help it determine (at least
every 5 years) the fair rental value (generally, on a per -square -foot basis) of
the different types of City -owned land that others are allowed to use for their
own benefit.
Requires the City's Board of Public Works (BPW) to establish a schedule of
annual fees for such usage, as well as application and renewal fees for the
various types of permission the City grants (such as easements, licenses,
permits). Application and renewal fees are intended to compensate the City
for the amount of staff time typically involved in processing requests to use -
City land. Use fees are intended to represent fair rental value, and to recover
the City's costs for the appraisal process.
4�
'tin Equal Opportunity Employer with a commitment to workforce diversification." % J,
Using fair -rental -value information that was provided by Pomeroy & Associates
Appraisers as a guide, the BPW recently adopted a schedule of fees for 2011-12.
These new fees became effective on April 1, 2011.
The Application Fees for permits, as established by the BPW, are as follows:
- For a new vendor (who has not had a permit in the past 3 years): $100.
- For a "return" vendor: $50 per annual permit.
In addition, your Use Fee for the coming vending season or year was determined as
follows:
The City land your vending operation would occupy was deemed to be in the
"Mobile Food Vending" category, as defined by the appraiser's report, and
r-nn-czi-,t-, nf 1A4 19' Y 9*11) ;,nimrp fp-p-t
The BPW determined the current fair rental value of land in this category (which
land has been improved by the City with pavement, landscaping, seating areas,
etc) to be $8.25 per square foot per "half -year" (April through October, only), for
food vending.
To recover the City's cost for the appraisal (over the next 5 years), the BPVS
decided to add 10% to the fair market value (for all categories of use), whi
brings the per -square -foot per "half -year" rate to $9.07. 1
�u TV -MITMO M
term - Required for all vendors.
The Application Fees for permits, as established by the BPW, are as follows:
- For a new mobile food vendor (who has not had a permit in the past 3 years):
$100.
- For a "return" permittee: $50 per annual permit.
MEL--
i u n e 2, 43 rV% 1 41
Page 3
An application for mobile vending has been included with this letter which includes
Af #UC2t&#LX-"4Ut-2
considered complete and eligible for processing.
of your new use fee. You must describe in wrng the reasons you believe the assigned
value is not accurate or appropriate. Your appeal must be submitted to the City
Chamberlain by July 6, 2011. All appeals will be reviewed and considered by the
BPW.
Chapter 170 of the City Code and the fee schedule are both available online, on the City
of Ithaca website, www.cibLo�fithaca.org. If you would like a hard copy of these
documents, please contact the City Clerk's office at (607) 274-6570. The appraiser's
report can be viewed at the City Clerk's office between 8:30 am - 4:30 pm, in City Hall,
108 E. Green Street, Ithaca, NY.
e-tiles-tions a; •Z=ffle MEN, perMITT proceU=, piease UUMM779
City Clerk's Office at (6�7) 274-6570.
V
or the City Clerk's Office
Julie Conley Holcomb, City Clerk
3
ity of Itha" - N.Y.
c 1 -2003-10
Ntimb&r
S011- RIS LICENSE
AL13ERT & SAIM dba SHORTSTOP I)Fu 190T MUC
Ithaca ---------
f3bDdart Dol,
asle of food & lbevem
has b= issued a licens-0, for — K
NY plates, "HOTFRUC,
1983 Cruman motor vehid
ofthe City of Ithaca SUFJCd to the provisions offt ordinances.oftho City of Ithaca,
within tbd limits cense.
all, ap
and to any and
oth'r rel�ulationsor statutes plicable, to said fi
HSIDUED AN EHDORSEHEUT OF THE
TjjjS coMMATE-SHOULD NOT BE CO
Ey OF POLJCE 0- K- Tnf,.Qyy.
ABOVE NAMED INDMDUAL OR oOMPAMY BY THE CHM
Valid.- 11-01-2003
Experes: 10-31-2004 Chief of Police
f
—7f
ur-M—Kimal
City of Ithaca
Office of the City Clerk
108 East Green Street
Ithaca, NY 14850
Dear City Chamberlain:
On June 3, 2011, 1 received a notice from the City of Ithaca informing me that due to
recent revisions in Chapter 170 of the Municipal code, the annual Use Fee to operate my
.i--wj, -'h ubsno$2,56Teeo for4 me that a appeals to this new use fee need to be submitted by July 5, 2011. However, it
is also my understanding that according to the deadline established in Chapter 170 1 was
supposed to have received this notification in early February 2011. This would have
allowed me at time to make my appeal by July 5, 2011. Given that I just received
notification of the changes on June 3, 2011, 1 am respectMy requesting a three month
extension to submit my appeal.
Ronald C. Beck
Owner, Louie's Lunch
M E. i1all 'V 'Ile Road
PAF�WIJ
Omer
CC ��fyC'1a««�rlar�
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850
OFFICE OF THE CITY CLERK
Telephone: 607/274-6570
Fax: 607/274-6432
Ronald C. Beck
d/b/a Louie's Lunch Wagon
80 E. Malloryville Road
Freeville, NY 13068
F.-
In past years, you have had an agreement with the City of Ithaca that has allowed you
to occupy or use City -owned property for mobile vending on Thurston Avenue with the
"Louie's Lunch Wagon", in exchange for your payment of an annual permit fee. The
purpose of this letter is to inform you of a change in City policy regarding such uses and
how this change will affect your arrangement with the City, starting in 2011.
Requires the City to use a professional appraiser to help it determine (at least
every 5 years) the fair rental value (generally, on a per -square -foot basis) of
the different types of City -owned land that others are allowed to use for their
own benefit.
- Lists the terms to be included in all new permits and licenses.
Requires the City's Board of Public Works (BPW) to establish a schedule of
annual fees for such usage, as well as application. and renewal fees for the
various types of permission the City grants (such as easements, licenses,
permits). Application and renewal fees are intended to compensate the City
for the amount of staff time typically involved in processing requests to use
City land. Use fees are intended to represent fair rental value, and to recover
the City's costs for the appraisal process.
`An Equal Opportunity Employer with a commitment to workforce diversification."
June 2, 2011
Page 2
Using fair -rental -value information that was provided by Pomeroy & Associates
Appraisers as a guide, the BPW recently adopted a schedule of fees for 2011-12.
These new fees became effective on April 1, 2011.
The Application Fees for permits, as established by the BPW, are as follows:
- For a new vendor (who has not had a permit in the past 3 years): $10#
- For a "return" vendor: $50 per annual permit.
In addition, your Use Fee for the coming vending season or year was determined as
follows:
The City land your vending operation would occupy was deemed to be in the
"Mobile Food Vending" category, as defined by the appraiser's report, and
consists of 184 (8x 2T) square feet.
The BPW determined 'the current fair rental value of land in this category (which
land has been improved by the City with pavement, landscaping, seating areas,
etc) to be $8.25 per square foot per "half -year" (April through October, only), for
food vending.
To recover the City's cost for the appraisal (over the next 5 years), the BPW
decided to add 10% to the fair market value (for all categories of use), which
brings the per -square -foot per "half -year" rate to $9.07.
A $100.00 deposit refundable upon satisfactory site inspection at the end of the contraGII
term - Required for all vendors.
The Application Fees for permits, as established by the BPW, are as follows-
- For a new mobile food vendor (who has not had a permit in the past 3 year
$100.
- For a "return" permittee: $50 per annual perm t.
The total amount you owe ($100 security deposit, $50.00 Application Fee, plus
Use Fee) is:
— or—
S2.153.76 (for a full vear Dermit).
An application for mobile vending has been included with this letter which includes
considered complete and eligible for processing.
Chapter 170 provides for a procedure for you to dispute the fair -rental -value component
of your new use fee. You must describe in writing the reasons you believe the assignc;V
value is not accurate or appropriate. Your a0peal must be submitted to the City
Chamberlain by July 5, 2011. All appeals will be reviewed and considered by the
BPW.
Chapter 170 of the City Code and the fee schedule are both available online, on the City
of Ithaca website, www.citvofithaca.org. If you would like a hard copy of these
documents, please contact the City Clerk's office at (607) 274-6570. The appraiser's
report can be viewed at the City Clerk'S office between 8:30 am — 4:30 pm, in City 1-1 a-11,
108 E. Green Street, Ithaca, NY.
If you have questions about this letter or the new permit procedures, please contact the
City Clerk's Office at (607) 274-6570.
Sincerely yours,
`for the City Clerk's Office
Julie Conley Holcomb, City Clerk
M F I M MAMMI� a 1%
F" jFD-40 (REV-8/93)
City of Ithaca, N.Y. Number: 2005-6
SOLICITOR'S LICENSE
This is to Certify That
RONALD C. BECK d1b/a LOUIE'S LUNCH WAGON
80 E Malloryville Rd — Freeville, NY 13068
has been issued a license for Sale of food & beverages
within the limits of the City of Ithaca subject to the provisions of the Ordinances of the City of Ithaca,
and to any and all other regulations, or statutes applicable to said license.
THIS CERTIFICATE SHOULD NOT BE CONSIDERED AN ENDORSEMENT OF THE
^I,ADAIJ PyTur ruirr nF Pni-IrF OR T14F CITY.
0 VE N AM rE D Is I "KI D I'VIDUAL OR C—wa'a. --y
Valid: 07-01-2005 6�uthor�ized
Expires: 06-30-2006 Aicial
�7- Z,0
RONALD C. OR RENEE L. BECK 50-2CA-213 3934
LIC 533 282 744 941855 651 - -
80 E. MALLORYVILLE RD. 607-838-3315
FREEVILLE, NY 13
3- i N Pa
$
03F
TOMPKINS TRUST COMPANY
'ago j 130 2 648i.'01 304,@,3SS1S111v 3EIII,
\J'j
A,
-e -AL
2012 State of the City Address
The City of Ithaca municipal code dictates that the Mayor shall, at the beginning
of each year, address Common Council with "respect to the needs and resources
of the city, including such programs and proposals for the good of the city as
he/she may wish to recommend."
After four years on Council, seven months speaking with thousands of
Ithacans directly on the campaign trail, and one month in the Mayor's office,
I am here to tell you that the State of the City of Ithaca is strong. However, in
order to keep it strong we all have work to do. Together we must overcome our
budgetary difficulties, grow our economy, plan for our future, protect our
environment, improve our service delivery and enhance our communications.
Budgeting:
2 0 1, -3 -All k� ^r%r% t-%f + n, n +Pip ri+%i'q
vd, be one of the most diff dt budget ill cars i a I the
%' I LY :;, history.
' "`u%'�I" Y";' Navigating it will require deep thought and hard choices on the part of Common
Council.
Over the last four years, we've made changes around the edges to balance our
budget - most notably taking millions from our -savings and not filling positions as
people retired or moved on.
It is time for a more proactive approach; time to make the hard decisions that will'
mean pain in the short term, but will set our city up for success and fiscal
prosperity in the future.
We will explore streamlined processes, shared services, retirement incentive
I
furloughs and negotiations with our public unions. In the end, we must get o
fiscal house in order and nothing is "off the table".
To discuss these and other issues I've asked Alderperson Deb Mohlenhof� to
organize a strategic planning session later this month so Common Council can
set their priorities. I've also asked Alderperson j.R. Clairborne, now a veteran of
the budget process, to lead a revamped process this year.
Economic Development:
We cannot simply cut our way out of this hole. We must diversify our economy,
build more housing and expand our tax base.
laffram
employment in New York State. As a city we will continue to support these
mainstays by - among other things - fighting to protect the area from truck traffic,
iirilling rigs, air pollution and potential water contamination that threaten the
natural environment.
The employment opportunities and continued growth of the student population
have increased demand for housing. Failing to respond to this increased
demand has led to high rents, high taxes and increased traffic. Recent studies
by the Tompkins County Planning Department and the Downtown Ithaca Allian
document a need for thousands of new housing units countywide. We must
make sure that population growth happens where it makes the most sense - in
our urban core. Growth in our City will mean an expanded tax base, more
customers for cito-based businesses and a hilher fercentatait i-•! J
Ie walkin
biking and using -public transit. 1,
T0 nU u a Ir anbee, pr0sperity q�rl q+qki1i+%i i� +kp f i+i irp 1AICN — + a Oki UIVersify our CUIU OLGAL.MILY [it LIM, 1ULU11-1 VW, 111US1. !SO dil
economy. Creating more light industrial and manufacturing opportunities will
provide higher paying jobs and an even more resilient economy. We'll look to the
west end, downtown and the Emerson site as prime areas for redevelopment and
job creation.
Emerson:
Working together to get it righi
The now vacant Emerson plant and the dozens of acres of empty land present
the City with tremendous opportunities amidst daunting challenges. We have an
opportunity to create manufacturing jobs, install a combined heat and power
plant, and add hundreds of housing units near downtown and Ithaca College. In
order to achieve this vision we must remediate in -ground pollution and resolve
difficulties arising from the fact that the site is split between the City and the
Town.
I've already begun working to overcome these challenges and navigate the w
to a brighter future. In the past month I have visited Cornell's Combined Heat
and Power Plant and the Lake Source Cooling Facility along with city staff,
Alderperson Cynthia Brock, and South Hill residents to learn more about what
might be possible at the -Emerson site.
I have also committed, along with Town Supervisor Herb Engman, to working
together with the Town of Ithaca to overcome our challenges and turn the
Emerson project into a success. We will be convening a joint city -town Emerson
Task Force to resolve zoning, tax -revenue sharing and regulatory issues. The
solutions this Task Force generates will pave the way for remediation and
redevelopment.
Cornell University:
Partnering to enhance our community
Late in 2011, Mayor Carolyn Peterson sent a letter to Cornell University
iludget. The Mayor - and the city - was rebuffed.
Still we must persist. Cornell University's success is inextricably linked to the
success of the City of Ithaca. We must make it clear that if the University does
not increase their investment in our economy, our mutual success is in danger.
Inspired by Mayor Bloomberg's initiative in New York City that turned a $100
million investment by that city into a $2 billion return from Cornell and Israel's
Technion Institute, I have asked the City of Ithaca's economic development staff
to develop our own proposal. Our goal: deliver to the upper administration at
('r)rn,zll I Inivinrcitv _q nrniinrt thnf XAIill fill n nin4zri nf f hairiz Whihn rnnf rihi ifing fn thn
tax base and economy of the City of Ithaca. It is no small task - but I have full
confidence in the creativity and competence of our staff.
Planning
We most preserve the city's history even as we plan for its future.
We are in the midst of a city-wide comprehensive planning campaign. Once
completed, our Comprehensive Plan will lay the groundwork for future
infrastructure investments, zoning changes and private developments.
We must ensure that dense growth happens in the urban core and along transit
lines. We must gate the visual and traffic impacts of this density on the
surrounding neighborhoods.
We must ensure that the quiet residential neighborhoods that we all value art
preserved and maintained. We must ensure that our natural environment
remains accessible and pristine. Most importantly, we must ensure that
everyone with an opinion about the future of the City of Ithaca has their voice
heard.
While we plan, we must also recognize that the City continues to change under
our feet. This year we will see construction projects in Collegetown,
Breckenridge Place, Cayuga Green, Seneca Way, Holiday Inn and the Argos In
Many of these projects will be underway while the City is replacing the Clinton
Street Bridge and the State of New York is repairing Green Street and Seneca
Street. I
Each of these public and private investments is good individually. Taken
together they mean one thing: gridlock. The City will - as much as we can - do
,air traffic control' to stagger the projects and minimize the inconvenience. Still,
given the large number of projects and the number of separate agencies
involved, residents should expect delays. We will work hard to get the word out
,?.bout the delays well in advance in order to help people plan their routes and
?.void the construction.
Government Performance
We must institute a performance measurement system and create a Chief of
Staff position -to improve accountability and transparency, and enhance our
public communications.
Ithacans demand a high level of service. They want an accountable, responsivc
.7nd transparent government. We can give it to them by overhauling our
management structure.
We cannot manage what we do not measure. A performance measurement
CZ\/CZtPM Will r-liviz (ni mr-il nnrl thin N&ivnr thick infnrmntinn Wick ndnorl tri mnL-a
----
informed budgetary and personnel decisions. As recommended by the recently
completed Novak report the City should also create a Chief of Staff position that
will implement this performance measurement system. This position will also
give the city departments badly needed administrative oversight and support.
Keeping the public informed continues to be a challenge. We must modernize
our website so Ithacans can get the information they need without taking time
away from their jobs and families to come to City Hall. We will begin
broadcasting Common Council, Board of Public Works and other meetings onlint
this year. We will also maintain an archive of videos on the website so that if you
miss a meeting you can still find out what happened.
It is also time for the City to enter the world of social media. So many thousands
of Ithacans are staying connected to each other and the outside world through
Facebook and Twitter. These tools will allow us to inform people about routine
matters like meetings, announcements, events etc. and - importantly - will help
us get information out more quickly in the event of a crisis.
To achieve these changes I've created a new committee, the Government
Performance and Accountability (GPA) Committee, to be chaired by Alderperson
Deb Mohlenhoff. They will work to create a performance measurement system,
explore the creation of a Chief of Staff position, and will work to enhance our
viublic communications.
In order to stay healthy, vibrant and successful we will need to reduce costs,
grow our economy, partner meaningfully with Cornell University, measure our
performance, and improve our public communication.
I have no illusions about the scale of the work that lies before us. I know that is
an ambitious and far-reaching agenda. I know too that we are up to the task. I
know that Common Council, city staff, and engaged community members can
achieve all I've laid out today and more. I know this because I have come to
learn what this City is capable of.
We are Ithaca. We are a city that prides itself on being overeducated and ove
caffeinated. We are a city that prides itself on thinking otherwise. We are a ci
that believes an idea can change the world. I
We are Ithaca. We are a city of tree -huggers. We are a city of
environmentalists. We are a city that uses the term "sustainability" so much it
became a buzzword that didn't mean anything. Then we kept using it until it
meant something again. We are a city that knows that the future of our
economy, our community and our life depends on keeping our air, our water, and
our soi! clean.
We are Ithaca. We are a city of entrepreneurs. We are a city that embraces
local businesses. We are a city that spawns non -profits. We are the kind of
community that - when a business like Buffalo Street Books is about to shut i
doors because it cannot compete with box stores and online retailers - binds
together to find a creative solution and bring that business back to life.
We are Ithaca. We are a city that believes in its young people. We believe th-'"
investing in our youth is not just our responsibility. We believe it is our greate
opportunity. We are a city that has seen how yesterday's member of the Ithac
Youth Council is today's Director of Planning and Economic Development.
We are Ithaca. We are a city that believes that - given a chance — anyone can
make a difference. We are a city that believes a 24 year old with a passion for
public service, a willingness to work, and a love for this community, can lead the
City.
3ZHEMERMfig �