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HomeMy WebLinkAbout01-25-12 Board of Public Works Meeting Agenda Part1Ameeting ofthe Board ofPublic Works will beheld onWednesday, Jenuory25.2U12.ot4:45p.rn. in the Second Floor Conference Room, Room 206City Hall, 1O8East Green Street, Ithaca, New York. Olease Note: The BPW will move its meetings to Mondays starting in February 2012. Meetings will be on the I't, 2 , and 4 Mondays, uTless otherwise noted. 1 . Additions or Deletions to Aggenda (items 1-5: 15 min.) 2. Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads ML Approval of Minutes (5 minj 6.1 October12.2011.ReoUk8[Me8UngMinUteS 8.2 January 11,2O12,Regular Meeting Minutes 8. VOTING ITEMS 8.1 Buildings, Properties, Refuse and Tranj 8.2 Highways, Streets and Sidewalks (10 min.) A. Appeal ofSidewalk Assessment for 512North Plain Street B. Appeal of Sidewalk Assessment for 205 Utica Street 8.5 Water and Sewer (5 min.) A. Award of Bid for the Annual Chemical Requirements for Corrosion Inhibitor Resolution - 0' DISCUSSION ITEMS (60 min.) 9.1 Intersection Improvements at Hector/State/Floral/Elm Streets — Update 92 Appeal ofSidewalk Assessment for 221 Cornell Street 9.3 Appeal ofSidewalk Assessment for 104Worth Street 9.4 Appeal ofSidewalk Assessment for 511West Clinton Street 9.5 Appeal ofWater Bill for 329-31West Seneca Street Unit 331 10. New Business 11. Adjournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607-274-6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. • • -,`` -1 •, h 8.2A Appeal of Sidewalk Assessment for 512 North Plain Street — Resolution 8.28 Appeal of Sidewalk Assessment for 205 Utica Street — Resolution These are resolutions based on the Board's discussions of the appeals. I believe these reflect the directions from the Board following the discussions. 8.5A Award of Bid for the Annual Chemical Requirements for Corrosion inhibitor - Resolution The resolution contains the background for the award to the second low bidder, who became the low responsive bidder when we could not get the information we needed to evaluate the original low bidder product for use at our plant. .1 Intersection Improvements at Hector/State/Floral/Elm Streets - Update Tim Logue has provided a summary with backup materials to explain the design of the project which we are about to put out to bid. The design is a compromise to try and accomplish the largest number of objectives set for this project and attempts to stay inside of the funds allotted to do work at the intersection. Even if budget were not a consideration, compromises would be required because the objectives have internal conflicts. A classic example is the desire to close down intersection openings for pedestrian safety, the desire to open lane widths for a bicycle lane, and the desire to accommodate fire truck turning radii. 9.2 Appeal of Sidewalk Assessment for 221 Cornell Street 9.3 Appeal of Sidewalk Assessment for 104 Worth Street 9.4 Appeal of Sidewalk Assessment for 511 West Clinton Street 9.5 Appeal of Water Bill for 329-31 West Seneca Street Unit 331 This is the abridged version of the next batch of appeals. To save paper, the electronic version of the agenda will contain more information regarding these appeals. I believe we have two more in our suspense file for the next agenda. I am under the impression that several more are coming from Streets and Facilities and I will try to have a better number for our meeting. svpe,riwtevOev�t o f t>LcbUr0 Wor425 J tqvk,L,U? �,� 20, 2022 Page 2 WHEREAS, Nancy Tresner, owner of 512 North Plain Street received sidewalk defect notices in 2000 and 2011 and communicated with staff regarding her concerns before and after she had a contractor perform sidewalk work in October 2011, and WHEREAS, Nancy Tresner filed a written appeal on July 14, 2011, asking to remove the 25% surcharge (prior to any work) and another written appeal on October 12, 2011, asking for additional slabs of sidewalk to be classified and reimbursed as tree damaged, and WHEREAS, staff reviewed information provided by her regarding the appeal, now therefore be it ffi-exs •• - • • • 1.1 • -• • -• . - • •. •- • s •- ',-%,ESOLVED, That the July 14, 2011, protest letter is no longer relevant, so no decision is -• • on it, and be RESOLVED, That each protest reason was considered as shown in the Sidewalk Assessment Protest Summary for this address, and be it further RESOLVED, That the :•. • hereby denies the request foran additional• of s. North Page 3 4 1 Sri WHEREAS, Bethany Queen, owners of 205 Utica Street, received a sidewalk assessment for sidewalk work completed adjacent to her property, and WHEREAS, Bethany Queen purchased the property in 2006 after sidewalk work was completed in 2005 but not billed. At the time of sale, the seller did not inform her of the recent sidewalk work and pending bill. The official property tax search did not indicate any pending sidewalk assessment, and WHEREAS, Bethany Queen filed a written appeal on January 3, 2011, asking for the bill to bq waived, and WHEREAS, the City Chamberlain confirmed that the sidewalk bill did not appear on the tax search, now therefore be it RESOLVED, That the Board recognizes that City forces completed the sidewalk replacement work in accordance with City specifications, and be it further RESOLVED, That the Board hereby waives the Queen bill for sidewalk work and directs the City Chamberlain to refund any portion that has been paid, and be it further RESO. VED, That the former owners, Meghan Anne Van Leeuwen and Kraig Leonard Haverstick, be billed $1,851.39 for the sidewalk work. Page 4 8.5A Award of Bid for the Annual Chemical Requirements for Corrosion Inhibitor Resolution I WHEREAS, staff received bids for the 2011-2012 Chemical Requirements on Tuesday November 22, 2011, and WHEREAS, the award of bid for the Corrosion Inhibitor to Coyne Chemical was delayed until the staff at the water plant could request and review additional technical specifications from the low bidder, and WHEREAS, after a period of 30 days, this information was never received by the water plant staff for review and, therefore, did not meet the requirement of the original bid, and WHEREAS, based on this information, staff has recommended that the award of bid for the Corrosion Inhibitor be awarded to the next lowest bidder; now, therefore be it RESOLVED, That the Board of Public Works hereby accepts staif s recommendation to award the 2011-2012 bid for Corrosion Inhibitor to Slack Chemical Company, Inc. for their bid • specifications as follows: Chemical Vendor Price (per unit) Corrosion Inhibitor, per gal Slack Chemical Co. 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