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Home My WebLink About06-22-11 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Wednesday, June 22, 2011, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. Agenda 1. Additions or Deletions to Agenda (Items 1 -5: 15 min.) 2. Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Approval of Minutes 7. Administration and Communications 8. VOTING ITEMS 8.1 Buildings Properties Refuse and Transit 8.2 Highways Streets and Sidewalks 8.3 Parking and Traffic A. Award of Design Contracts for TIP Projects - Resolutions 8.4 Creeks, Bridges and Parks A. Approval of Membership Rate Adjustments for Newman Golf Course — Resolution 8.5 Water and Sewer 9. DISCUSSION ITEMS 9.1 Proposed Fall Creek Stream Corridor Project 9.2 Request for Easement(s) for Remediation of South Hill Contamination 9.3 Parking Lot at 611 West Buffalo Street 9.4 BPAC's Concerns for Pavement Markings 9.5 Request to a Mobile Pagoda /Pavilion in Thompson Park 10, New Business 11. Adjournment ff you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 46 hours before the meeting. The Board of Public Works meets en Me second, third antl fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department opembng, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to mate committee agendas, with the speaker a author invited to attend. Notes for BPW Agenda, June 22, 2011 8.3A Award of Design Contracts for TIP Projects — Resolution Attached is Tim Logue's recommendation for design contracts to undertake two improvement projects that are on the local Transportation Improvement Program (TIP). You will note that one of these projects has been approved at the Common Council level at a different dollar amount than this resolution calls for so the award of that work is contingent on the necessary amendments being adopted by Council. The project itself has not changed (recently) but the wrong number was provided to Council. 8.4A Approval of Membership Rate Adjustments for Newman Golf Course The Friends of Newman appeared before the Board a few weeks ago to request consideration of some promotional efforts to try and recapture players for the Newman course during 2011. Ray has had some discussions with them and handed me this package of material including their proposed resolution. I have added a copy of the Board's resolution setting rates for the Course during our meeting March 23, 2011. 1 have some thoughts for the meeting but wanted to provide you their information without any editing on my part. 9.1 Proposed Fall Creek Stream Corridor Project The County has refined its proposal for the I-all Creek project it presented to the BPW last July 14, 2010. Attached is Scott Doyle's recent submission for your review. The project is divided into phases and I believe the first phase is modest by its description, but the project is not so modest in concept and impact. The concept involves getting under a State DOT bridge and a rail road bridge and making improvements along the way. Anything involving the railroad makes the DOT look like your friendly brother in law. The impact is that if this works there would be a grade separated crossing of Route 13 well south of Lake Street. There are several places along the Route 13 corridor that we would love to cross pedestrian and bicycles without being at the same grade as the road. At the moment the only two place that occurs are Lake Street north of the city line and at the bridge over Cayuga Inlet south of the city line. I also printed the city web site history of Stewart Park because of the photo of the Concrete arch (actually a bent) entrance to Furetes Bird Sanctuary which appears in his submittal. 9.2 Request for Easement(s) for Remediation of South Hill Contamination Attached is a copy of the City Attorney's request to include this Item on the agenda. The project is related to an Emerson Power Transmission project for the cleanup of cleaning chemicals and their need to install a vent stack near the intersection of Spencer, Turner and Prospect Street (or Clinton if you prefer). Attached are materials Dan has provided for your review. Dan also expects that a representative of the engineering firm will be present at the meeting. Page 2 9.3 Parking Lot at 611 West Buffalo Street The Mayor has requested that a discussion of the parking lot at 611 West Buffalo Street be added to the agenda for discussion. I am aware that a limited number of permits have been sold and that enforcement efforts may not have started yet. I am seeking this information and I need to talk to Debbie Parsons when she returns next week. 9.4 BPAC's Concerns for Pavement Markings BPAC's concerns for pavement markings are very similar to various neighborhood concerns for cross walk marking, especially as they approach neighborhood schools. There is no requirement for these pavement markings. They are a betterment provided as budgets or opportunities arise. Their longevity is a product of the type of the material used to put the markings on the pavement. The city has equipment to install a sprayed pavement paint which is currently a water based paint with a shorter life than we would like. We are not equipped to install any of the more expensive and longer lived materials. We have had some success with thermo - plastic pavement markings in areas of heavy wear. They are expensive and time consuming, but worthwhile in areas which are hard to do, usually because of heavy traffic. We have never used them for lane lines which is the large part of the bike lane markings. As an aside, I expect pavement markings will be one of many areas to be impacted by budget cuts in 2012. 9.5 Request to Install a Mobile Pagoda /Pavilion in Thompson Park Alan Vogel appeared at the Board's meeting on June 15, 2011, to introduce his idea of a modest and movable pagoda or pavilion to be installed in a city park. He was picturing Thompson Park near where his late son had lived. He went on to show other examples of small movable structure which he had designed and built in Trumansburg as part of a small children's village. Attached is a note from JoAnn Cornish recounting the Parks Commission's consideration of this idea, as well as some of the photographs and simulations Mr. Vogel provided at our board meeting. WILL nmj. ,yrcluI, P.E. suP&Li tewdent of PubLic WOYIFS ApYLL 0, 2011 Page 3 11mm 'r3A Proposed Resolution June 22, 2011 A Resolution to Award Two Professional Services Contracts to Erdman Anthony and Associates WHEREAS, professional services proposals were received on April 11, 2011 for Intersection Bulb -outs on Green and Seneca Streets (CP 769, PIN 375462) and the Floral Avenue Multi-Use Facility (CP 770, PIN 375463), and WHEREAS, staff has reviewed the eight proposals received and made recommendations for award, and WHEREAS, due to a staff error, Capital Project 769, was established by Common Council in an amount of $36,000 instead of $52,000, which is approved about on the Transportation Improvement Program, and WHEREAS, engineering studies and designs are a Type 11 action requiring no further review under the State Environmental Quality Review Act and the City Environmental Quality Review Ordinance, now therefore be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the professional services contracts for Intersection Bulb -outs on Green and Seneca Streets (CP 769) and the Floral Avenue Multi-Use Facility (CP 770) to Erdman Anthony and Associates, of Rochester, New York, for amounts not to exceed $52,000 and $92,000, respectively, and be it further, RESOLVED, that the award of contract for CP 769 in the amount of $52,000 in contingent on an approval by Common Council to increase the capital project total to $52,000, and RESOLVED, that the Mayor of the City of Ithaca be hereby authorized to enter into said contracts under the usual terms and conditions. J: \Capital Projects \Grren & Seneca Chokers \Erdman Anthony award res and cove memo.doc osl. 4: �e� t c�'PADRCTiO CITY OF ITHACA 108 East Green Street, Suite 202 Ithaca, New York 14850 -5690 OFFICE OF THE CITY ENGINEER Telephone: 6072746530 Fax: 607274-6587 To: Board of Public Works From: Tim Logue, Transportation Engineer Date: June 17, 2011 Re: Contract Award for Professional Services Intersection Bulb-Outs on Green and Seneca Streets, (CP# 769) and Floral Avenue Multi-Use Facility (CP# 770) Please find enclosed a proposed resolution to award two (2) professional services contracts to Erdmand Anthony and Associates for Intersection Bulb -Outs on Green and Seneca Streets, (PIN 375462) and Floral Avenue Multi-Use Facility (PIN 375463). Both projects are federal -aid projects with 80% of project costs reimbursed by federal funds and 20% of project costs covered by the City of Ithaca. The two projects were advertised together to 14 firms and we received 8 proposals. A three person staff group (Tom, Kent and myself) selected Erdman Anthony and Associates based on an expression of interest for both projects. I have worked with Erdman Anthony to define a task list (scope of services) and the fee for both projects. I am comfortable with what we have worked out and am ready to recommend that you award both contracts to Erdman Anthony and Associates in an amount not to exceed $52,000 for the bulbout project and at an amount not to exceed $92,000 for the Floral Ave trail project. Due to federal reimbursement procedures, we are treating these as two separate contracts. One note on the bulbout project is that due to an error on my part Common Council's resolution establishing CP 769 set an amount of $36,000, which was the original number in the Transportation Improvement Program (TIP). This amount was increased to $52,00, however, I failed to change the number in the Council resolution I will submit a resolution to the City Administration committee to increase this amount. Please feel free to contact me if you have any questions about the two contracts or about the consultant selection process. You can reach me directly at 274 -6535 or timlo@cityofithca.org. Thank you. 'An Equal opp..niry Employer wLL a commhmem,o worklomc div.ficA. -, (� Board of Public Works March 23, 2011 Newman Golf Course Rates for 2011 — Resolution By Commissioner Wykstra: Seconded by Commissioner Warden WHEREAS, in 2010, the Board of Public Works raised both the Membership Rates and the non - member Greens Fees and Cart Fees by 20 percent, and WHEREAS, membership number were less in 2010 than in 2009, continuing a downward trend, and WHEREAS, higher Greens Fees and Cart Fees may have caused a decrease in rounds of play by non - members, and WHEREAS, a List of Rates and Fees for 2011 has been proposed by DPW staff with input from Friends of Newman, now therefore be it RESOLVED, That the proposed List of Rates and Fees for 2011, as follows, is adopted. Membership Fees 2011 Rates Individual Non - Resident $ 660.00 Individual Resident $ 600.00 Senior Individual Non - Resident $ 600.00 Senior Individual Resident $ 540.00 Domestic Couple Non - Resident $ 924.00 Domestic Couple Residents $ 840.00 Senior Domestic Couple Non - Resident Senior Domestic Cou le Resident $ 924.00 $ 756.00 Junior Individual Non - Resident $ 264.00 Junior Individual Resident $ 240.00 Non - Resident $1,008.00 -Family Family Resident $ 924.00 Weekday Only, Non - Resident $ 432.00 Only, Resident $ 390.00 -Weekday Only, Domestic Couple, Non -Res. $ 624.00 -Weekday Weekday Only, Domestic Couple, Resident $ 576.00 College Membership (Ages 18 -22) ('Restricted weekdays before 4 p.m. wl all a ID and weekends after 12 noon $ 330.00 Employee $ 330.00 -City Daily Greens Fees 2011 Rates 9 holes $ 13.00 -Weekday Weekday 18 holes $ 17.00 Weekend 9 holes 1 $15.00 Weekend 18 holes $ 21.00 Membership Fees 2011 Rates Cart Rental Fees 2011 Rates Member 9 holes $ 12.00 Member 18 holes $ 24.00 Non - Member 9 holes $ 14.00 Non - Member 18 holes $ 28.00 Combined Greens Fees and Cart Rental 2011 Rates Weekday 9 holes with Cart $ 19.00 Weekda 18 holes with Cart $ 29.00 Weekend 9 holes with Cart $ 22.00 Weekend 18 holes with Cart $ 32.00 Carried Unanimously (6/14/2011) Kathrin Gehring - UPDATE: Rates and Fees Plan Page 1 From: Tom Hanna <tph3 @cornell.edu> To: "Shreve, Kevin" < Kevin.Shreve @axa- advisors.com >, "ed@mazzalawoffices.com... CC: Ray Benjamin <RAYB @cityofithaca.org >, Gale Smith <msmith68 @twcny. rr. co m >... Date: 6/1120118:33 AM Subject: UPDATE: Rates and Fees Plan Attachments: Newman2011 Proposal.doc After final input from Brian, I sent the proposed plan to Ray. Talked with Ray this morning and he has passed it on to Bill Gray and has given Steve Thayer a heads up. Looking over what we propose, I suggested to Ray that I prepare a draft resolution in case they need to take the 20% membership rate discount before BPW. He agreed. BPW meets next week. Our hope is to be able to start doing promotions and discounts starting June 15. Our goal is to boost revenue and increase play over the rest of this season. Past flood years, like 1993, show us that when we get off to a miserable start like this year, it has a lingering effect that spreads over several years. We hope an aggressive effort to make the remaining of year as good as possible will be positive for future years. The proposal is attached. We want to be able to test the fees promotions and do them as "specials" — Brian suggests we do the twilight special in late June and July, for example. Have a look and let me know your ideas. Thanks Tom (6/14/2011) Kathrin Gehring - Re: Fwd: Special Deal Page 1 From: Tom Hanna <tph3 @cornell.edu> To: Peggy Beach <mjb15 @comell.edu> CC: "ed @mazzalawoffices.com" <ed @mazzalawoffices.com >, Ray Benjamin <RAYB @ci... Date: 6/10/2011 12:38 PM Subject: Re: Fwd: Special Deal Dear Newman Work Group, Looks like Peggy left Kevin off this list, so I added him now. He knows details about the Ithaca CC. Talked to folks at Cornell yesterday. They did not get carts out until this week. Was at Elm Tree the other day. They have set up "packages" -- not memberships — that allow people to buy 20 rounds at a fixed price. I hope we can get our "specials" package approved by Monday so we can have the maximum chance to boost revenues. Ray? Tom On 6/10/11 10:37 AM, Peggy Beach wrote: > Looks like everyone is hurting. FYI > Peggy > Begin forwarded message: >> *From: *Andrea Dutcher <ajd3 @cornell.edu <mailto:ajd3 @comell.edu>> >> *Date: *June 9, 2011 10:02:24 AM EDT >> *To: *Peggy Beach <mjb15 @cornell.edu <mailto:mjb15 @cornell.edu>> >> *Subject: * *Special Deal* >> *Special Golf Offering (for limited time)* >> Beginning Monday, June 13, the Robert Trent Jones Cornell Golf Course >> is offering a special package rate -- 4 greens fees and two carts for >> $150 (approximately a $100 savings). Each group must have at least >> one person who is affiliated with Cornell (Cornell faculty, staff, >> retiree, alumni). The rest of the group could be guests, family >> members or other Comell affiliates. When purchasing, please refer >> to this special offering as the *Afternoon Discount Package *. You may >> purchase the Afternoon Discount Package daily through July 11. The >> Afternoon Discount Packages may be used any day of the week after >> 1:OOp.m. To purchase, you will need to check in at the pro shop >> located at 213 Warren RD on North Campus. Please call the golf course >> club house at (607)254 -6531 to reserve tee times on Fri -Sun as well (6114!2011) Kathrin Gehring -Re: Fwd: Special Deal Page 2 >> as to check on the golf course availability on a daily basis. You >> will want to make sure there are no conflicts for that day such as >> leagues or tournaments. >> Thanks. >> Andrea >> Andrea Dutcher, MILR'87 >> Associate Director of Athletics: >> Physical Education and Recreational Services >> 304 Helen Newman Hall >> 607- 255 -3817 • Peggy Beach • Director, Campus Relations • Cornell University • 114 Day Hall • Ithaca, NY 14853 • phone: 607 255 -7419 • email: mjb15 @comell.edu <mailto:mjb15 @comell.edu> Here is a revised proposal. If no one (including Ray) has any changes by 2PM today, Ray can go ahead and carry this forward. Our hope is that city approval from Bill Gray and Steve Thayer can reach Ray by the end or next week. Thanks for your help and the many comments I have received. Tim and Brian have contributed Importantly to this final proposal. This version includes some adjustments to fees to allow us to simplify cashier operations. Also, the rationales and objectives have been tweaked and fleshed out a bit. FRIENDS OF NEWMAN GOLF COURSE PROPOSAL FOR PROMOTING SPECIAL FEES AND RATES FOR THE BALANCE OF THE 2011 SEASON THE SITUATION: We have lost many days of golf to bad weather and flooding at the start of the 2011 season. Memberships are down to a few dozen when we were aiming to have up to 200 by now. Some who have paid full price are feeling stung by the course being dosed so much. With an estimated season of 32 weeks, Newman has already lost most of 8 weeks of play — and potentially 25% of the estimated revenue for 2011. If we had had the kind of flood and drainage management envisioned in our Master Plan, this situation might not have had such a major impact. PAST EXPERIENCE with early season floods and other disruptions show us that the effects can linger for years. We need to do something to make up for this season's rough start or we may continue to see a slide in revenue not only this year but in future years. Players, Friends of Newman, outside professionals and Newman staff have provided ideas that can help. THE RESPONSE is to find ways to promote play, increase memberships, attract new players, and stave off further revenue losses resulting from the incessant rains in March, April and May. FEE PROMOTIONS, if rolled out, marketed and monitored, can have a good effect. — Twilight Specials "all you can play" for Walkers (no carts): $10 after 7PM; $5 after 8PM OBJECTIVE: Encourage walking play in the late evening by non - members and their children. Promote more interest in golfing at our municipal course RATIONALE: There is low traffic in evening hours on many days. This provides an opportunity to gain more revenue from evening play. — 5 and 4 Special (carts allowed): $5 far greens fees per player; $10 with cart for 5 holes;, $8 far 4 holes with cart. This fee plan would only be offered on a "space available" basis. OBJECTIVE: Increase participation by non - member golfers who only have an hour or so free to take a golf break. Attract new players and play by tourists and people coming to Ithaca on business or for family visits. RATIONALE: Newman's course layout is set up so an individual can take a brief break for golf because we have both the 1st tee and the 5th tee that start at the clubhouse. Members already like this option; it would make sense to make it available for non - members as well. Doing so will increase play and increase revenue while filling in the "low spots" in the day. — More Member -Guest Days: Wednesday has been a traditional "member- guest" day, with guests paying $10 for 9 holes, $15 for 18 holes, with or without a cart. Wed like to extend this special to Mondays and Fridays, and possibly alternate to other days in the week to test the market. OBJECTIVE: Build future membership, encourage more daily play, introduce more golfers to Newman. RATIONALE: These goals have been working for Wednesday golf and we'd like to test theirfull potential in a down year. — Weekend Afternoons: $10 for 9 holes, $15 for 18 holes; regular cart rates. OBJECTIVE: Fill in slow times RATIONALE: Weekend morning golf is a common tradition; weekend afternoons the course can often be sparsely used These fee promotions will be managed and introduced around scheduled activities, such as leagues and tournaments. They will be advertised through Newman mailing lists, Web pages, at the course, and through the media. Results of these offers will be tracked to identify the level of interest generated and to see if we can overcome the negative impact of the early season rains and flooding. MEMBERSHIPS — Reduce membership rates 20% across the board for all new memberships starting June 15. — Issue a special 10- discount card to anyone already holding a fully paid membership. Each discount would give a free cart rental or a guest greens fee during the 2011 season. Alternatively, the card could be used to earn a 20% discount on membership for the 2012 season. OBJECTIVE: Bring 2011 membership numbers up to at least 2009 levels, and membership revenues up to 80% of that budgeted for 2011. Help retain membership for future years. Introduce more players to golf at Newman through the member -guest approach. RATIONALE: Already, 25% of the normal season's play has been lost in 2011 due to rain and flooding on the course. Most of last year's members have yet to renew and some have instead taken memberships at other courses that have been open since early May. NOTE: It is hoped that the results will be positive not only for dealing with the special weather difficulties in 2011 but also for future years after this transitional season. Testing out all these methods can be helpful to staff and management of the course In future years. Thanks, Friends and all, for your help in this. Tom 607 - 275- 9360(w) 607 - 227 -4524 (c) it" 9.1 Tompkins County DEPARTMENT OF PLANNING 121 East Court Street Edward C. Marx, A1CP Ithaca, New York 14850 Commissioner of Planning Telephone (607) 274 -5560 and Community Sustainabi0ty Fax (607) 274 -5578 Memorandum To: City of Ithaca Board of Public Works From: Scott D. Doyle, AICP, Tompkins County Planning Department Re: Proposed Fall Creek (3a Cayuga Street Stream Corridor Project Date: June 9, 2011 Requested Action BPW permission for use of City property on the north bank of Fall Creek, between Route 13 and Cayuga Street, west of Ithaca High School, for the implementation of Phase l of this project which features added stream corridor plantings. Project Background and Existing Conditions The project site is a small, triangular parking area owned by the City of Ithaca and bordered on the west by the NY Route 13 right -of -way, the cast by Cayuga Street, and on the south by Fall Creek. The area is compacted gravel used for parking by fisherman, drop off for high school, and recently as a construction parking area for the Kulp Auditorium expansion. The area is also used by high school students and Fall Creek neighborhood residents to access Fuertes Bird Sanctuary and Stewart Park on foot, by walking under the Route 13 highway bridge and over or under the Norfolk - Southern railroad line. Rick Manning has prepared the attached conceptual designs to assist in foaming each phase of the proposed project. Project Goals This project was identified by the Tompkins County Flood Hazard Mitigation Program as a way to enhance the stream buffer as a way protect water quality and promote wildlife habitat. The County program seeks lo, among other things, protect and enhance existing buffers where they do not currently exist, including this project area along Fall Creek. The following are some of the goals which could be achieved through the potential Fall Creek project: • Establish 100' riparian buffer along the north edge of Fall Creek. • Develop a planting concept and recommendations for a landscaped riparian buffer area. • Provide educational opportunities through a service - leaming planting and "outdoor classroom" with potential for future interpretive signage. • Improve pedestrian access to Fuertes Bird Sanctuary and Stewart Park from Fall Creek. • Design a small parking area for fishing and trail access with accessible tails linking the parking to streambank trails. • Develop recommendations for improving pedestrian circulation linking Ithaca High School, the Fall Creek embankment tails east of Cayuga Street, to Fuertes Bird Sanctuary and Stewart Park. • Identify a strategy and approximate location for an accessible fishing pad for trout fishing. Recommendations The recommendations developed during the study are presented below in 3 phases: Proposed Phase 1, Buffer and Paths The focus area for planting the zone from the top of the bank to the proposed parking area, the area denoted on the attached conceptual plans as 'stream buffer and paths'. These documents further show the approximate locations of proposed trees and shrubs, as well as potential meadow plantings. Plants recommended are based Papud Pan Cuc @(-*u sumr svmm corridor Pmyer P,g 1or4 on the Tompkins County Stream Buffer Planting Guide and input from the City of Ithaca, namely guidance from Jeanne Grace, City Forestry Technician. Site Preparation The site is currently very compacted. Some site regrading will be required in order to create a smooth and consistent cross pitch in the parking area. Where planting is to occur, specifically in the buffer park and around the parking area, the existing material will need to be loosened to a depth of at least 24" and amended with local compost (like Cayuga Compost) or, if required, removed and replaced with amended soil. Importing topsoil is in general not recommended due to impact on agricultural lands, transportation costs and likelihood of importing invasive weeds (this is a particular problem in stream related work, where topsoil can be easily moved by stream action). Analysis of existing materials will be required to determine the best course of action, but careful site preparation will be critical to the successful establishment of plantings. Assistant Superintendent of DPW, Erik Whitney, has expressed support for this planting concept in that it would not conflict with sewer lines that traverse the site. He additionally recommended that site prep be done with the assistance of a scarifyier or similar machinery. White he anticipated the City could assist with aspects of this potential project he noted that the City does not have this type of equipment. The County Highway Division does however have this type of equipment that could be made available for site preparation. Recommended Trees Plan #1 shows 19 trees on the project site, a combination of large shade trees and smaller understory trees. In general, given the small size of the site, it is recommended that we use a majority of smaller trees. Following is a list of recommended trees developed with input from City Forestry Technician Jeanne Grace. Final tree species selected would take into account long -term maintenance. Platanus occidentalis, Sycamore: More tolerant of alkaline soils that oaks, will tolerate intermittent flooding. Prunus serotina, Black Cherry: Hardy tree valued by birds and wildlife. Crataegus phaenopyrum, Washington Hawthorn: Small flowering native tree, common in pastures and meadows, attractive berries prized by birds. Attractive in bloom and vibrant red berries. Amelanchier Canadensis, Serviceberry: Small flowering native tree, common in woodland edges with berries prized by birds and excellent fall color, spring flowers and winter bark. Betula papyrifera or nigra, Paper or River Birch: Native, attractive mid -size Imes. Excellent wildlife values and fast growing. Tolerant of intermittent flooding. Corylus americans, Hazelnut Tough, hardy multi - stemmed native tree, drought tolerant and excellent wildlife value. Recommended Shrubs Shrubs will be incorporated into meadow area, edges of large tree groupings and around parking area for screening. Special consideration will be made for the ability to maintain these plantings over the long term. Comm spp, Shrub Dogwoods: C. amomum (Silky Dogwood) and C. racemosa (Gray Dogwood) are excellent selections for more well - drained areas of the site. Ilex verticillata, W interberry: Shrub tolerant of intermittent flooding with beautiful red berries valued by birds. Myrica pennsylvanica, Bayberry: Native shrub for sunny, well - drained areas, excellent for birds. Sambucus canadensis, Elderberry: Large native shrub excellent for birds and wildlife. Recommended Meadow Plantings A determination will need to be made, based on budget availability and other considerations such as maintenance, on whether to plant meadow areas from seed, from plugs, or some combination of the two. Based on conversations with Ray Benjamin and Bill Gray it is recommended that an access lane be maintained on the western edge of the site to allow for emergency work in and around Fall Creek as well as to allow for the potential development of subsequent phases. As such, the priority plantings for this phase should include a total of 50 plants (13 trees and 37 shrubs) planted in the central and eastern portion of the site. The County is prepared to support the cost associated with these materials and is willing to coordinate their planting, ideally as part of a service - learning project. Pm,re Fes C.k C, cey� Su¢ Sam. C.ml r Pmicn Page 2 of4 Pronosed Phase 1 Reconfigured Parking Area A small, 9-car gravel parking area was designed at the north end of the site, outside of the proposed 100' buffer. The area includes an accessible parking space and a stonedust access aisle linked to the stonedust pathway. Accessible parking can be created in gravel parking areas by selling recycled concrete curbing Bush to top of gravel and using this flush curb to retain stonedust material. The entrance is located at the northern end of the site, between the existing utility, poles. If the project budget allows, Cayuga Street could be curbed to control runoff into lot. Alternatively, a bioswale could be created between the street and the parking area to capture runoff and encourage infiltration. Street trees and other plantings would be selected to be compatible with proposed design treatment. The City Planning Department has expressed the interest in improving street trees along this stretch of Cayuga Street. The site would cross pitch to the east with bioswalm created along the east border to capture and encourage infiltration of slonnwater runoff. Some regrading of the existing compacted gravel would be required and it may be necessary to import crusher run or bank run gravel to create a smooth usable surface. However, importing materials should be avoided if possible to minimize cost and transportation of construction materials. John Cornish, Director of Planning and Development, recommended further examining the need for parking at this location. At this time a small -scale parking is proposed predominately for fishing and other recreational uses, though parking need should be further examined. It is recommended that the City of Ithaca serve as lead on this phase. Proposed Phase 3, Pedestrian Circulation & Path to Fuertes Woods This area is a very busy vehicular and pedestrian zone before and after school. The redesigned parking area and green space should be designed to restrict drop off in this area by defining the road edge with curbing, boulders or planting. Consideration should be given to signing the area from south of the Cayuga Street bridge to the high school main entry as a school zone with a 20 mph speed limit, as has been done on Lake Street near Boynton Middle School. A crosswalk and associated sidewalk extensions should be striped and signed to delineate the crossing between the high school and the buffer park trail to Fuertes and Stewart Park, as shown on the plans. City Engineer Tim Logue has expressed conceptual support for this aspect of the project. A 6' wide stonedust pathway network is proposed to link the parking area to the crosswalk and the improved highway pedestrian underpass. The underpass should be constructed in heavy -duty concrete at a width of 6- 10'+/- and replace the large, horizontal rip -rap boulders at the foot of the highway bridge abutment. These boulders should be reused to stabilize the slope under and adjacent to the bridge underpass. Currently clearance under Route 13 ranges from 8.5' to 6.5'. East of the highway, the concrete walkway should continue eastbound and pass under the railroad bridge just above water level, a few feet south of the concrete railroad bridge abutment. Tim Logue also noted that a hearing would have to held by the railroad for use of this underpass and its related fencing. Current clearance under the railroad bridge is over S'. Students heavily travel this corridor after school to access the Cascadilla Boathouse and Stewart Park though most chose to cross over the railroad tracks this location. The trail continues eastbound in the creekbed, past a grouping of large trees where it sweeps to the north up the creekbank. When the trail gets to the top of the bank, the flood resistant concrete surfacing ends, and the trail meets the existing dirt and bark mulch trail network that passes under and adjacent to the concrete arch. Restoration or possible reconstruction of the concrete arch, constructed by the Cayuga Bird Club around 1915, would be an excellent community service project and create an enhance gateway to the sanctuary and Stewart Park. PrWm Fall Cask@ Cayuga Sheet S.. Cov 'PmFe' P.,3 nib Accessible Fishing Access One important goal of the project is to create an accessible route from the proposed parking area to an accessible fishing pad. Initially, developing a handicap fishing pier at the project site seemed ideal, however a pier structure would be subject to damage from the high flows and ice damming. In addition, it may not have been the best solution for trout fishing. Due to the steepness of the bank south of the parking area, construction of a hard - surface trail to the water edge would have required extensive grading and likely led to destabilization of a slope that currently is fairly stable. It is recommended that the best area to construct an accessible concrete fishing pad east of the railroad bridge when; the proposed trail is nearly at creek level, to minimize required grading. It is recommended that the City of Ithaca serve as lead also for this phase, though broad community group support is anticipated based on initial conceptual discussions. Proposed Next Steps Should the Board of Public Works concur with the direction and details of this proposed project and grant permission for the use of City land, the County is prepared to support the implementation of Phase l: Buffer and Paths. It is anticipated that this project would next have to go through some level of site plan review at the Planning and Development Board. The County is prepared to assist with site preparations as early as this summer and priority plantings in this autumn. Contact Information SwttD.Doyle,AICP/274-5560/sdoyle(a—)tompkins-co.org Attachments • Concept Plans —Fall Creek Streambank Stabilization and Access Improvements Prol*rscd Fell Creek (a; Cayuga Stmet Sbmm Corridor Pmjcn Pagc 4 o1`4 Page 1 of 1 Bill Gray - 6/22 BPW Agenda Item - Proposed Fall Creek Stream Corridor Project From: "Scott Doyle" <sdoyle @ tompkins- co.org> To: <kgehring @cityofithaca.org> Date: 6/92011 2:39 PM Subject: 6/22 BPW Agenda Item - Proposed Fall Creek Stream Corridor Project CC: <bgmy @cityofithaca.org >. <rbenjamin @cityofitham.org> Attachments: Fall Creek @ Cayuga Street BPW Memo 0609- 1I.PDF; Fall Creek @ Cayuga Street Concept Plans 06- 09- 11.docTDF Hi Kathy: Per Bill and Ray's recommendation I'd like to bring the Proposed Fall Creek Stream Corridor Project back to BPW - ideally at their June 22nd meeting - in order to request permission for the use of City land for this project. Do you anticipate mom for this item on the 22nd? Thanks again for your lime. Scott Scott D. Doyle. AICP Senior Planner Tompkins County Planning Department 121 East Court Street Ithaca, NY 14850 htb, / /w3ww.tompkuns--co.org/plarminR stl vlekto ok' o org p -607- 274- 5560/I- 607- 274 -5578 file: / /C:\Documents and Settings \billg\Local Settings\ Temp \XPgrpwise \4DFODB27coimain... 6/9/2011 Ithaca, NY - Parks - Stewart Park http://www.cityofitlaca.org/parks/stewartpark.cfm Stewart Park iii—, a stwen PaN Mans al Park was MJmeIM pat d the J. Rmvidt estab. II w® MIXary Id No. .8 .1. had been 9rahled M Merew MI of Me Resolutionary Mmy an July 9. 17% it saes Man saki M Jules Remvick on Oemmba 121]90 and rareinee in Mal faeYV), undeveloped fa Iranians FMeealy109] b,MaWpaateevnbamulledlhdresuhedn M4mMamtW as Btavad Park LmdonspuMasedb)M¢ casro]i, SNmt to Gros op a hassicfailues folbxal by the sonsauden ate bdlq IFe to he lake and MG ddelgnvnlalan amusemml pak by Me Curios. take Sedric Rall" Cmnpan y The purUasa of 40 Goes ketwxm Me CasWiat Smml aoWM and Me Is an en of PM R¢nvnck was dwebpM nW Rawltlt Pak MI'xll opmtetl Io Me Wdlc F 109f. The park tmlanee a mo. a set Ir Wnd, an d,M tmwalkndMed s pwllknfor useaRl .ak Prl wdwOk Meala.lnt900. lu lodeceasendtlers Me dl9l5tdke Eladlc ft.lhvay Cmpeny wesdiSwNed atl Me Rmmck Park old TreRC Asmdalim saes lamed to replace it BemelFw around 1915, aolky avesa to the pakvraa dlvmbnuee. 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FLs o �uyE S ` " L >•e LL E m¢ � > 2 my V — a Ev 1 ' lY O � Ili CAYUGA STREET W� z z i2 00 z > E- r - r°.E _ n m ma y_ o a a V n"- u�^_EZm Q _` �V W E u d q E V ` m< L F ji N L a p � r Z < r N 0 d WZ Zf 0 W 6 N y.QJ� t = V V'Y0W F3Y2 N C Q V .Zm *yydJ )>by f u l I W C 1^' M �U Y U Q{SV� f o � EL_m ma d 41 EZ LLeeScl O V♦ L Ee ry 0 ION �fs I Y � � W \... )`Y �saV Wzm fan I OWZ 48 3� W °f ` LI� I iP i r C� EL - �' LLE y'a all ti- ' 2 . 1 ol Y� 4AM v E o E j J LLmafnOL ILM 1 y 5 •t r _1 p - i I rr I lr� i r I t I IIII .III r rj o l � f 1 sS E 42 c q 1 o l � f 1 I s aE o£ eg [�f E 8$ n8 a� E_ a B P8 0 3 L b P E iA aE` A� c� 3" eo 6; s -P� Ba 3 .Ei i(E� cti L O C C= E F Z m Y a as l/ Q� III - m - uHE Z �► C.� - ma U C c3 u U a F I*M q.--L yoF17J!gs CITY OF ITHACA o�y 108 East Green Street Ithaca, New York 14850 -5690 OFFICE OF THE CITY ATTORNEY Daniel L. Hoffman, City Attorney Telephone: 607 /274 -6504 Kbandikile M. Sokoni, Assistant City Attorney Fax: 607/274 -6507 RAYED Robert A. Sarachan, Assistant City Attorney Patricia M. O'Rourke, Assistant City Attorney Krin Flaherty, Associate City Attorney Jody Andrew, Executive Assistant MEMO TO: Board of Public Works Superintendent William J. Gray 1AA FROM: Daniel L. HoffinA City Attorney DATE: June 17, 2011 RE: Request for Easement for Vent Stack (South Hill Contamination) As you probably know, there is a long- standing contamination problem on Ithaca's South Hill, resulting from the disposal of solvents (such as TOE) used at the former Morse Chain factory in the 1960s and 1970s. The property was subsequently acquired by Emerson Power Transmission (EPT), which is considered a "responsible party" by New York State Dept. of Environmental Conservation (NYSDEC). EPT is In the process of conducting mitigation steps as required by NYSDEC. One issue is the existence of TOE vapors in and around a City of Ithaca sewer main. EPT has proposed a mitigation program intended to draw vapors out of the soil around the sewer main, and to vent them through a 25- foot -tall stack. (DEC has approved the general plan, but not all the final details.) The engineering firm working on the mitigation plan for EPT has requested an easement for the City so that the proposed vent stack can be located on City-owned land on lower South Hill. I believe EPT would also need an easement (at least a temporary one) to do work along 300 feet of the old sewer line. The requested vent stack location and (I believe) part of the sewer line are on a triangular parcel at the north end of the block bounded by Turner Place and East Spencer Street. This parcel is adjacent to a house lot owned by Joshua White (141 E. Spencer St.). The walkway from the front porch of 141 to the Spencer St sidewalk crosses the City parcel, and someone has constructed a gravel parking area (roughly 30' x 30') that occupies much of the City-owned parcel, with a curb cut on to E. Spencer St. The parking area reportedly serves the house at 141 E. Spencer St. I'm not aware of any permission given by the City for the use of City land (although such permission may have been granted before I became City Attorney in 2006). The proposed easement would affect at least part of the parking area, and apparently would involve removal of a mature tree. Attached are some relevant materials from EPT's consultant and the NYSDEC. I expect a representative of the engineering firm to be present at the BPW meeting on June 22 "d, to provide more details and answer questions. "An Equal Opportunity Employer with a commitment to workforce diversification." J ;) ! ! MP & f / Ar )) ) � ( ( ; # , } ( j / \\4 ) /) j\ § i� / \ (� %; ƒ \ {( a MP & f / Ar )) ) � ( ( ; # , } ( j / \\4 ) /) j\ § i� a f , .r X 1 1 F l r tifE:lE,.S it 1� LE Q d" @Std C �?•e. �� E Esllg 9 a t WsP 1t1 Enpi � W exexwx wxxx nuxsursswx �:•: �. V i u reW Ye:k, P.C. RP . xrx 0" Page I of I CIS I ien, - 511612011 Legend seuo. sea se . .n a xodr � ® - vt =:may. ,II M1II011 VIM r_ 1 ' 1 mny fi s r a , 411 http:// gisweb. tompkins- co.orglgview /print/PRINT MAP,ASP 5/16/2011 R P� p�Kd v&p S7hCK Page 1 of 1 lrm q.y Bill Gray - Fwd: JBPACJ bpac issues, June meeting? From: Govind Acharya <govind73 @gmail.com> To: BPW <bpw @cityofithaca.erg> Date: 6/15/2011 12:50 PM Subject: Fwd: [BPAC] bpac issues, June meeting? CC: Ray Benjamin <myb @cityofithaca.org> - - - -- Forwarded message - - - -- From: Andrejs Ozolins <andrejsa7ozolim.com> Date: Wed, Jun 15, 2011 at 12:20 Subject Re: [BPAC] bpac issues, Jane meeting? To: bpac icycle.ore The painting of the bike lane should be a very high priority for discussion, since it is the one showpiece achievement of the past years. We had some discussion of the types of paint available for putting down and I'd urge that the more durable (and expensive) paint be used for the line defining the lane, with the cheaper paint used for the bike stencil. For too much of the past year there has effectively been no bike lane on East State because the line defining it has simply disappeared. And, it bas disappeared in the points most critical for cyclists — around the turns, places where cars tend to cut closer to the corridor a bike would be in. I suspect that the vanishing of the line has led cars to drive in the bike lane and also obliterate the more expensively painted bike stencil. Using more durable paint for the line would thus help preserve both important elements of the bike lane. I'm hoping that there can be a spirit of lean- as -we -go about this and that the options can get a serious re- evaluation at this point. Obviously, the option of moving the lane per Andy's suggestion would also be important to consider before painting — i.e., immediately. Andrejs On 6/15/11 12:08 PM, Andy Goodell wrote: I am also interested in hearing about the re- striping of bike lanes, since we were given the impression that it would happen sooner this year. I'm especially curious about the section of road on East State Street where the houses have been demolished. The last stretch of parking in the uphill direction is now a no parking zone, and if it presumably is slated to stay that way, then the bike lane should shift back to the side of the road. The biggest issue with bike lanes that I've noticed, is that when they are ineffectively painted, drivers will ignore them. I would aim for the most effective locations, so that bike lanes aren't seen as this optional space for cars to stay out of Along those lines, the bike lane would benefit from having an extra few inches wider line around the comer of the Stewart Ave intersection. How can this information reach the people doing the painting work? Only subscribers to this list can post to the list. To subscribe, find previous messages, or to change your subscription status, go to http' //icy-cle.org/mailmantfis pac icvcle.org fileWC:\Docurnents and Settings \billg\f.ocal Settings\ Temp \XPgrpwise \4DF8AAA5coimai... 6/15/2011 6/16/2011) Kathrin Gehring - Re: Thompson Park _ Page i Item 9.5 From: JoAnn Cornish To: Gehring, Kathrin; Gilbert, Megan CC: Gray, Bill; dwk5@mmdl.edu Date: 6/16/20111:10 PM Subject: Re: Thompson Park Kathy, Alan visited the Parks Commission on Tuesday. Parks Commission members were in favor of the concept and agreed that Thompson Park was an appropriate location and could be used for sc chl kids on their way home or by these getting coffee from Gimme. The pavilion could also be used as a small st age. Alan indicated that this would be built a[ the Grass Roots Festival but that he multi keep It In T Burg until the City was ready to accept it (at which point it becomes City property and the city would be able to remove or relocate it if necessary). Alan will customize Me design if the City would like. Concerns were raised because there is a very active neighborhood group and Parks Commission members would like Alan to reach out to the neighbors for their input and for help in siting the structure within the park. Alan agreed to talk to the Fall Creek Neighborhood Asoriansin as did Dan Krell. Members recommended Alan attend a BPW meeting for their Input and approval and to find out whether or not he needed a building permit for the structure. Members want to be sure the structure Is accessible and request a ramp be Installed. Parks Commission members would like to see the proposed design and would like to be Involved In sling the structure within the park. Alan also wanted the city to be aware that he would most likely need some help from the DPW In moving and plating the structure let me know if you need anything else. JoAnn Once it is in the park it becomes city properly and the city can move it if they find it necessary to do so. Consensus by the Parks Commission is that it is a good idea. Will need to be accessible by a ramp. Alan will talk to Alan would like volunteers to help construct the structure at the Grass Roots Festival. Fabbmni suggested the color be similar to the structures in Stewart Park. Will be built out of larch which is durable and green. JoAnn Comish Director of Planning and Development city of WOO 108 East Green Street Ithaca, New York 14850 607 - 274-6550 »> Kathrin Gehring 6/16/1111:49 AM >>> Hello, Alan Vogel talked with BPW last night about putting a mobile structure (pagoda) In Thompson Park. The BPW supported the idea, but is requesting the resolution that was passed by the Parks Commission also In support of the Idea. BPW will vote on a resolution on 6/22/11, so rd like the information from the Parlor Commission by tomorrow to Include in the agenda. Thank you very much. Kathy 3 'kL Ti ,I. -,