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Home My WebLink About04-20-11 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Wednesday, April 20, 2011, at 4:45 p.m. in Common Council Chambers - Third Floor, City Hall, 108 East Green Street, Ithaca, New York. Agenda 1. Additions or Deletions to Agenda (Items 1 -5: 15 min.) 2. Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Approval of Minutes (5 min) 6.1 January 12, 2011, Regular Meeting Minutes - Resolution 6.2 February 23, 2011, Regular Meeting Minutes - Resolution 7. Administration and Communications 8. VOTING ITEMS 8.1 Buildings Properties Refuse and Transit (5 min.) 8.2 Highways, Streets and Sidewalks 8.3 Parking and Traffic 15 min.) 8.4 Creeks Bridges and Parks (10 min.) A. Columbia Pedestrian Bridge Rail Options - Resolution B. Special Requests from Ithaca Festival - Resolutions 8.5 Water and Sewer 8A. Tabled Items 8A.1 Approval of Decorative Chain in Front of Monuments in DeWitt Park 9. DISCUSSION ITEMS 9.1 Appeal of Snow Removal Bill for 205 Thurston Avenue - Discussion (10 min.) 9.2 Stewart Park Master Plan - Update (20 min.) 9.3 Sidewalk Work Plan 2011 - Discussion 9.4 Curb Lawn Gardens - Discussion 9.5 West End Parking - Discussion 9A For Your Information Items 9A.1 Cornell Local Roads Program Highway Superintendent School at Ithaca College 9A.2 Horses in Stewart Park 9A.3 Dragon Boats at the Docks in Cass Park 10. New Business 11. Adiournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607 - 274 -6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, panning issues, and requests made to the Superintendent The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. Page 2 Notes for BPW Agenda, April 13, 2011 8.4A Columbia Pedestrian Bridge Rail Options —Discussion The options have been narrowed down to two for the handrail on the rehabilitated bridge. We can proceed with the current project which has a new bicycle height hand rail at 4' -6 ", which requires no action on the Board's part, or we can propose that an updated version of the 8' chain link fence that was removed from the bridge during demolition be installed. The budget figure for restoring a new 8' fence is $100,000 for the modified design, fabrication and installation (split $15,000 and $85,000). This will require a budget modification and approval by Common Council. The current project budget is attached, showing the fixed federal grant, the Cornell transportation grant (which is also fixed), and the city portion, as well as budgets for Water and Sewer work being done while the bridge deck is open. 8.413 Special Requests from Ithaca Festival — Discussion The Ithaca Festival is considering a Masquerade Ball for Friday evening of the Festval and would like permission to use the park until midnight, past the 10 pm closure time. The Superintendent has the power to grant an exemption under the provisions of 336 -8 of the City Code. The attached proposed resolution supports the granting of the exemption, and coordination with the Special Events Committee. 8A. Tabled Items 8A.1 Approval of Decorative Chain in Front of Monuments in DeWitt Park (See meeting agenda for April 13, 2011) The Board considered and tabled an item to install decorative chain in front of monuments in Dewitt Park. Engineering staff discussed this item the following morning and suggested that consideration be given to other deterrent methods, where items are installed along the edges or projections where skate boarders or others "grind" an edge by sliding along it with their recreational equipment (usually a board or a bike). They are also known to wax the surface to improve the ride, but the wax darkens and discolors the surface. Some of the items available extend back from the edge, making it unattractive to ride the horizontal surface in a more conventional manner, or to sleep in that location which was also a concern of some who wanted to protect the monuments. Some examples are attached for your consideration as an alternative approach to chains. 9.1 Appeal of Snow Removal Bill for 205 Thurston Avenue — Discussion The appeal and my notes on it are in the agenda for April 13, 2011. We have copied the section of the City Code that applies here for the discussion on maintenance of curb lawns, Item 9.4. 9.2 Stewart Park Master Plan — Update (20 min.) Rick Manning has asked for a chance to update the Board on the Stewart Park Master Plan. Apparently in the process of doing their work, they have come up with an immediate project which they would like to discuss. Attached are their e-mail about the recommended garden restoration as well as the Board minutes and some notes from their last appearance before the board on January 20th, 2010. Page 3 9.3 Sidewalk Work Plan 2011 — Discussion Lynne Yost has provided the current list of Priority Work used by the Streets and Facilities Division to plan their sidewalk work. We will provide work plans for both operating divisions next week. 9.4 Curb Lawn Gardens — Discussion The Board (Claudia Jenkins, I believe) has requested a chance to talk about curb lawn gardens that appear every year in various neighborhoods. Without knowing exactly what the issues are, we have provided a major portion of Chapter 178, Exterior Property Maintenance, which has provisions that seemed to apply. There is also a provision about not blocking vision at comers of intersections which we will provide. 9.5 West End Parking — Discussion Attached are notes I requested from Tim Logue on West End Parking which cover the other areas where we were considering implementing paid parking. These notes were handed out at our meeting of April 13, 2011, and are attached here. The last discussion of these parking areas occurred at the Board's December 8, 2010 meeting. I have attached a map showing the locations of West End parking from that meeting. We should arrange for this paid parking at the same time we have an agreement for Inlet Island. 9A For Your Information Items 9A.1 Cornell Local Roads Program Highway Superintendent School at Ithaca College The Cornell Local Roads Program has an extensive list of workshops they run annually which can be very educational (and inexpensive) if it is on a topic of interest to you. I have attached a recent flier covering their spring offerings. More can be seen on their web site (www.clrp.comell.edu /). The item I thought some might find interesting is the annual School for Highway Superintendents they run for the Association of Towns each June at Ithaca College. The agenda is not currently available for 2011 but usually contains a lot of Department of Public Works related information and is a chance to learn about issues without an impact directly on one of your neighbors. 9A.2 Horses in Stewart Park Following our discussion on April 13, 2011, 1 took care of the request for pony rides as part of the Sunday activities at the Ithaca Festival. The letter is attached. 9A.3 Dragon Boats at the Docks in Cass Park Attached is a copy of the ad placed in the local paper for the boat slip lottery at the human powered boat dock in Cass Park. Following a discussion with a representative of the only other paddling association I knew of who might be interested in the slips, I issued a temporary permit for the Dragon Boat Club to occupy that space while we await the lottery results. The temporary permit is almost identical to last years permit, with the addition of reference to the lottery results. wULLPmj. Graff, P.E. s�?e6nten.dewt of P"ULe VJOri25 ApAL 15, 2oii Page 4 8.4A Columbia Pedestrian Bridge Rail Options —Discussion Alternate 3 WHEREAS, Currently, the City of Ithaca and project consultants (LaBelle Associates,P.C. and Trowbridge &Wolf Landscape Architects LLP) are working on a project to rehabilitate Columbia Street Pedestrian Bridge over Six Mile Creek, and WHEREAS, the Columbia Street Pedestrian Bridge over Six Mile is located in the City of Ithaca and connects the west side of Six Mile Creek at Giles Street to the east side at Ferris Place, and WHEREAS, The project consists of rehabilitation of the Columbia Street Pedestrian Bridge over Six Mile Creek (including removal and replacement of the bridge deck, railing, bridge seats, bearings, and abutment backwalls; rehabilitation of wingwalls and abutment stems; structural steel repairs and painting of structural steel; and aesthetic enhancements to the approach plazas), water and sanitary sewer main removal and replacement and modifications to other existing utilities, and WHEREAS, up on the Board of Public Works request, the City of Ithaca together with project consultants has recommended Custom Pedestrian Bridge Fencing System (8 ft high) on the bridge and WHEREAS, the proposed Custom Pedestrian Bridge Fencing System (8 ft high) implementation includes design and fabrication of a post extension system that would be connected to the top rail of the proposed woven steel mesh panels bridge railing system in the current contract documents, and WHEREAS, the woven steel mesh panels would be replaced with a stainless steel wire rope and mesh system (attached) which would be more aesthetically pleasing and will be built of virtually maintenance free materials, and be it further RESOLVED, That, as part of Columbia Street Pedestrian Bridge Rehabilitation Project, the Board of Public Works here by approves the implementation of 8 ft high Custom Pedestrian Bridge Fencing System on Columbia Street Pedestrian Bridge, and be it further RESOLVED, That, the City of Ithaca Board of Public Works recommends that the Common Council to increase the bridge share(CP#743) of the Columbia Street Pedestrian Bridge Rehabilitation Project in the amount of $100,000 for the out of scope work included in the project. Page 5 Columbia Street Pedestrian Bridge Rehabilitation Financial Status Funding Amount Amount Amount City of Ithaca Bridge Share $ 180,000.00 ARRA Sewer Share $ 1,077,628.00 Comell University 121,300.00 $ 100,000.00 $ 7blal S 1,357,618.00 Water 1,309,991,00 $ 129,500.00 Ver 2,40(1.00 $ 240,500.0(1 Tum/ S (.717.628.00 Died Amount Amount Amount Water Share Bridge Share Supplemental M2 Water Share 144.35200 $ Sewer Share Original Agreement $ 7fi,088.(NI $ 121,300.00 $ 121,30D.00 $ - $ - Supplemental 8l Authorized) 1,309,991,00 $ 42,000.00 $ 2,40(1.00 S 19,800.00 S 19,81111.00 City Expenses $ 58,700.00 $ 58,700.00 $ - S - Toml Design Cosa S 222,000.00 S 182,400,00 $ 19,800.00 $ 19,800.00 Construction, Cl,& Construction Support Amount Amount Bridge are Water Share Sewer Shere Supplemental M2 S 144.35200 $ 93,829.00 $ 14,435.00 $ 7fi,088.(NI Low Bid Construction Cost $ 1943J100L110 8 1216,162.00 $ 208,814.00 $ 518,024.00 Total Construction Costs $ 2,087,352.00 $ 1,309,991,00 $ 223,249.00 $ 554,112.00 Combined Best n & Construction Amount Brid eShare Water Share Sewer Share Total Budget S 1.727,629.00 S 1,357,628.00 $ 129,500.00 $ 240,500.00 Tom] Ex es $ 2,3(19.352011 S 1,492,39LIN1 $ 243,049,00 1 $ 573,912.00 13124.00 Balance 5 1581,724.011) 1 (134,767.00) S (113,549.00) S (373,412.00) R aired additional authorisation Bud el deficit $ Amount 581,724.00 Br id eShare $ 134,763.00 Wa Shere S 113,549.00 Sewer $hare $ 333,41200 Coma enc 5 %of Sham Total Expense) S 75,000.181 S 75,000.00 $ - $ - Shod Term Borrowing & Related Financial Expenses 1% of Share Total Expense) $ 13124.00 5 13124.00 S $ Total $ 669,94 &00 5 222,887.110 $ 113,549.00 $ 333,412.00 8.4B Special Requests from Ithaca Festival — Discussion WHEREAS, the Director of the Ithaca Festival has approached the Board of Public Works for permission to have extended hours in Stewart Park on Friday evening, June 3rd, 2011 in order to organize a Masquerade Ball which would run from 9 pm until 12 am, now therefore be it RESOLVED, That the Board of Public Works supports the concept of expanding the activities of the Ithaca Festival to include a Friday night dance in Stewart Park and recommends that the Superintendent, in consultation with the Special Events Committee, grant the application for exemption from the park closing time as requested. Page 6 Urban Dictionary: Skate stopper http:// www .abardictiormry.com/defim.php9tem Skate stopper I-{-em 8fl.► look up anything, like your cut : Skataaluppar L search word of the day define your friends dictionary my city store add edit blog random A B C D E F G H I J K L M N O P Q R S T U V W X Y Z #new mm • Skate Out • skate park ho • Skate Party • skate poser • Skate Proof • skate punk • Skate Rage • Skate Rape • skate rat • Skate Ride • skate rocks • skate scavenger Skate stopper skateboard . skate scene L Skate stopper 42 up, 2 down It ouston • skate shoes buy skate stopper mugs tshits and magnets • skate slut An item that goes on a curb, rail. This Ream is to stop people • Skate stopper from grinding (skateboarding, BMX'ing, blading) • skate the wake Dame thats lame, we can't grind that cuz of that Skate • skate whore stopper • Skate wipxer sk8 skateboarding grinding skate stopper skateboard • skate zombie by nukcm Oct 24, 2006 share this • sit te-aholic 2. Skate stopper 16 up, 7 down • SKATE-AID buy skate stopper mugs, tshirts and magnets • Skate- Boaster minor annoyance/ waste of the cities time. • Skate -Bor -Hood yo dude, get out the torch and pry bar so we can get rid of • Skate -Bro this lame skate stopper • Sate -hop skate stopper skateboard skatemoof proof • Skate -ness by elkeskater08 May 13, 2008 share this • Skate -O- Phobia • skate -tard • skate. • skate4cancer • skatea • skate • skateblock • skateboard • skateboard bearin6 • skateboard betty • skateboard Christian SPRING LIGHTING SALE Save 30 on :i lzfl LIGHTING > Shop N. YLpntoa�= t.ous•a P9L�Y G °ink 1 oft 4/15/2011 12:17 PM Maintenance, Gen. Equipment. IandscapinpFixed 0.12- Radius Skate... Imp:// www. theparkcatalo &comTomi.aspx ?CN= D2440AI E7IC2&ut... lepark_ sell Picnic Tables Benches Bike Racks Bleacher Crowd Control 6 Fencing Floating and Mats Grills Lecterns, Podiums 6 PA Systems Lockers and Storage Maintenance, Gen. Equipment, Landscaping Patio Furniture Planters Residential Playground Equipment Restrcom Equipment & Supplies School Fl mdura Signs 3 Stands SmoYJnglBus Shatters Sports Equipment Tables, Chairs & Sealing Traffic Control 8 Falling Lot Equipment Trash Receptacles & Ash Urns Umbrellas Nfindscrsen Commerdal Site Furnishings BLOIS Bike kxks ears Ghlh heel hmo, [all one C oureaPons: View all 701 Highland Stores r uvECKAT= 1- 800 -695 -3503 HMIs I Lanlam us I lagrs[v vgn m [nrt V. —a' 6 Ule 111-7117111 • SEPACH BY KEY Cl Np. BMNO OR ITEM. Imge us. Floe rwwlmnses. ..worn aadpm 0ea,,ma ma .mint; aevkw, Faee,mw swpv wro 1T Rtasus -le "am- This perm pm0alg P1, it diagram r .wOm rink s tla n..a taus. Th. a nod mmwnh. mWhoe. mmwr xw mrom us. an mid u�fi pmrcnmaest a eaue ®re 3'.Nldll w 9imYnum eeeling ONUa airstream ere 4875 (11.10-natal s2 e' am� em ew, em � pns mneuoem.aa rimes' asal ,—a m Umr a.. Irish Fgced Skate Stopperfar0.12 Racks - 60-Pialce IQ item e: 161 -1061 Price: $707.00 / KT quaNln: , . r e rHwl+rhlra a- Nen end 51.11 quarts, ascaums are eplllea m your tad Foriager BNeh, mlck on Bulk tia m r'hove or call 1868447 -2401. Peke air 5707.001aT 11 o Clear AnMlx 0 Black NWIa e area 0 Sher amns e wall Wass 4/15/2011 12:19 PM I oft Brick Embedded 7.jpg (JPEG image, 2816x2112 pixels) - Scaled (43 %) http: / /skawswppers.cor VBrick Embedded 7.jpg 4/15/2011 12:21 PM I o1 I McHughdjpg(JPEG Image, 3456x2304 pixels) - Scaled (36 %) http : / /Skamswppers.com/McHughd.jpe, I of 1 4/15/2011 12:22 PM (415/2011) Kathrin Gehring - BPW Meeting Item q,,,Z From: "Rick Manning" <rmannin4 @twcny.rr.com> To: "'Kathrin Gehring "' <kgehring @cityofithaca.org> CC: "'JOAnn Cornish "' <JoannC @cityofithaca.org> Date: 4/512011 9:03 AM Subject: BPW Meeting Hi Kathy, You had asked me to remind you about having stewart park project scheduled for april bpw meeting. We would like to do an informational presentation later in the month. We do have one specific request however. The Parks commission has recommended that $10,000 of a $27,000 fund, the Stallman Memorial Rose Garden fund, be used to renovate the Memorial Flagpole Garden in Stewart Park. Info about this fund, from Steve Thayer is provided below. We will be discussing this again at this month's parks commission, with a plan to review. It would be great if BPW could vote on this as well. This is a project we would like to implement this year, preferably by the 4th of July, which is the 90th anniversary of the dedication of Stewart Park. It there are any discussions needed prior to this meeting, at a staff level, please let me know as well. I could also submit some drawings in advance of meeting. Most should be ready early next week. Thank you. Rick Rick Manning, ASLA 114 Day Street Ithaca, NY 14850 607 - 592 -4647 607 - 277 -0178 (fax) rmannin4 @twcny. rr.com (4/5/2011) Kathrin Gehring - Stallman Page 1 From: "Rick Manning" <rmannin4 @twcny.rr.com> To: "'Kathrin Gehring'" <kgehring @cityofithaca.org> CC: "'JOAnn Cornish'" <JoannC @cityofithaca.org> Date: 4/5/2011 9:45 AM Subject: Stallman Kathy - forgot to add this to bottom of email. FROM STEVE THAYER JoAnn and Dan Krall, Since both of you have asked about the Stallman Fund. Here are the facts as researched by myself and the City Attorney's Office: A trust fund was established by Council in early 2003 at the request of the Last Will and Testament of Mariam Stallman for the care and maintenance of a Rose Garden in Stewart Park. As per the Will, the fund was established at $60,000. However, the Estate only had $26,791.20 in remaining funds. The Trustee therefore proposed that the remaining funds in the Estate be given to the City for uses in landscaping and maintenance in Stewart park. The City received the funds in early 2003 and established the trust fund. The account currently has $27,500. The funds are required to be used for landscaping and maintenance in Stewart Park, so there is some flexibility on uses of the funds. The requirement to use the funds is such that the Ithaca Parks Commission must be consulted on the use of the funds and the BPW would need to approve the appropriation of funds. The request for funds would go to the Controller's Office for approval and to the Chamberlain for the cutting of the checks. Common Council does not need to have involvement unless a totally different request for the use of the funds is proposed. (415/2011) Kathrin Gehring - Stall man Page 2 I hope this gives you the necessary information regarding the funds. Let me know if you have any further questions. Thanks, Steve Rick Manning, ASLA 114 Dey Street Ithaca, NY 14850 607 - 592 -4647 607 - 277 -0178 (fax) rmannin4@twcny.rr.com Stewart Park Rehabilitation Action Plan Project Update and Grant Support Request January 20, 2010 Stewart Park Building Rehabilitation Feasibility Study The Stewart Pork Rehabilitation Action Plan was funded by the Strategic Tourism Planning Board (County Roan Tax) Tourism Capitol Grant program. One of the key recommendations of the Stewart Park Rehabilitation Action Plan is to conduct a followup study of park buildings to determine building program, develop measured drawings, conceptual designs, phasing plans, con estimates and illustrative models in sketch up (see attached example of orrhrteet work) Buildings to be addressed: • Coscodillo Boathouse renovations • Large pavilion renovations • IMPP Building renovations /additions • New DPW Maintenance Building • Concession building evaluation • Tea Pavilion evaluation • Carousel building and storage assessment Budget $13,000 far Architectural Consulting $2,000 for Chamber Grant Administration and P rolecrt Coordinotion $15,000 Total Funding Request Schedule Work to be completed in 2010, within 10 months of gram award. Consulsont Team CLAUDIA BRENNER, ARCHITECT BERT FORTNER, DESIGN TODD ZWIGARD, IMPP ARCHITECT THOMAS NIX, CODE CONSULTANT MARILYN "PLAN, PRESERVATION RICH IAUTERWASSER, DRAFTING RICK MANNING, PROJECT COORDINATOR- ' Rick Morning was lust awarded a New York State Council on the Arts gram to prepare detailed designs for the Performance Pier and Trailhead Plaza and the Art /Sculpture Trail. This work will be coordinated with this project, if funded, and folded Into the Stewart Pork RAP. Graphic Sample A series of Interior and exterior sketches will be developed in Sketch Up for Stewart Park projects. •rmnxuunrn:ucau r, tWMwfi WNrrmn[mb Stewart Park Building Rehabilitation Action Plan Summary The Stewart Park Rehabilitation Action Plan was funded by the Strategic Tourism Planning Board (County Room Tax) Tourism Capital Grams Program. A December 2009 draft has been provided to the City and will be distributed today or in the near future. it is also available on the Cayuga Waterfront Trail web page under Special Projects. The Ci 2009 Volunteer Painting of Both Park Pavilions 2010 Proposed Activities • Consider whether and how the SPRAP report should be reviewed, accepted and /or adopted by the City. • Phase 3 of Cayuga Waterfront Trail to be constructed in 2010. • Submit grant to STPB for park building study (January 2010) • Waterfront Cleanup, including Stewart Park, on Saturday, March 27, 2010. • Continue volunteer painting effort focusing on the Coscodilla Boathouse. • $180,000 NYS Environmental Protection Fund grants will be awarded in February 2010. City, with CWT assistance, submitted a grant for the Performance Pier and Trailhead Plaza. �itln 9,3 DRAFT City of Ithaca Sidewalk Crew Work Priority Last updated 3/8/11 by L. Yost. This list maybe revised at anytime. INDICATIONS OF PLANNED WORK: Approximately two to four weeks prior to the work, repair plans will be painted on the sidewalk and driveway in pink paint, with areas indicated for owner billing. Approximately 3 days prior to the work, a notice will be posted at the property, indicating an expected start date and whether the driveway will be closed. The notice will include a phone number to call with special factors to consider regarding scheduling. Schedules are subject to acceleration or delay because construction is unpredictable and weather dependent. NEXT ASSIGNMENTS for CITY CREW (in priority order) LAST OPPORTUNITY TO ARRANGE OWNER WORK . Mitchell St. and 100 -200 blocks Ithaca Rd (Mitchell to Maple /Dryden) 210 Mitchell St. 104, 113, 139, 207 Ithaca Road 101, 109 Irving PI . 300 block Ithaca Rd, 100 -300 blocks Cornell St, 100 block Elmwood Ave 306 Ithaca Rd 107, 108, 221, 301 -303 Cornell St 105 -107 Elmwood . Pearl St, Cobb St, 600 -700 blocks Mitchell St 104 Pearl St 107 Cobb St 609, 705, 709 Mitchell St. . Reported Injury Locations — scattered locations 115 -121, 123 Cayuga St S (Cayuga side only) 207 -209 Green St W 225 Albany S 314 -316 Titus N 334 Geneva S 114 -118 Tioga N . Reported Injury Locations — scattered locations 211 -213 Seneca E 519 Stewart Ave 302 -304 Seneca W 402 Cayuga St N . 100 -600 blocks Green W and nearby (Cayuga S to Meadow S) 405 Green St W For updates, contact the City of Ithaca Sidewalk Program by emailing Lynne Yost, PE at LYNNEYOdiryofithaca.om or calling 607 - 274-6532 FBI ZMM • 400 -500 blocks Aurora Sand nearby (Pleasant to HillAew) —and selected curb ramps 123 Columbia 402, 410, 412, 416, 417 Aurora St S OTHER 2011 WORK Other locations could be included if an injury is reported to City of Ithaca during the construction season. For updates, contact the City of Ithaca sidewalk Program by emailing Lynne Yost, PE at LYNNEY0.cityofthaca.ora or calling 607 - 274 -6532 Board of Public works Page January 20, 2010 I�el7� �I,y Committee of the W We would be required to remain free of buildings), pursuant to which the City will have sole control of said water and sewer facilities within the easement areas, as well as sole responsibility for the maintenance, repair or replacement of said facilities; and WHEREAS, such proposed easement instruments, including maps showing the easement areas, have been provided by Wal -Mart (through its counsel, Harter, Sewest & Emery, LLP) and have been reviewed by the City Attorney and by the Superintendent and/or his designees, and are in a form that is agreeable to them; now therefore be it RESOLVED, That the Board of Public Works hereby accepts such water and sewer easements from Wal-Mart. on behalf of the City of Ithaca, and authorizes the Mayor, upon consultation with the City Attorney and the Superintendent (as needed), to execute easement instruments for the same, in a form that is substantively the same as the drafts provided to the City on January 19, 2010, as well as any other. related, required documentation. Carried Unanimously Stewart Park Rehabilitation— Presentation Landscape architect Rick Manning joined the Board for their discussion of this item. He provided an update of the Stewart Park Rehabilitation Plan, explaining that a $15,000 grant was received several years ago for the study of rehabilitation of the buildings and parkland. He further explained that in 2009 a significant volunteer effort was undertaken to repaint the main pavilion. He stated that multiple City staff assisted in the effort to repaint, acquire the paint, and assist in recruiting volunteers. Mr. Manning further explained activities planned for 2010, including the completion of Phase 3 of the Cayuga Waterfront Trail, a clean -up of the waterfront in Stewart Park, continued painting of the buildings, the creation of a "Friends of the Park" organization, and submission of grant applications for further rehabilitation projects, including a sculpture art trail within the park. He requested a letter of support from either the Board or Common Council to assist in obtaining the grants. Discussion followed on the flow regarding a private organization applying for a grant to work on city -owned property, ensuring that the proposed changes to the park are approved by the city, and that a feasibility study be completed. Commissioner Tripp expressed her disapproval of a sculpture art trail in Stewart Park. Commissioner Wykstra expressed his support for the rehabilitation plan and requested that this same presentation be provided to Common Council. The Board agreed to include this item on the agenda for the February 10, 2010 voting meeting. Water Treatment Plant Client Committee vs Stakeholder Group — Discussion Supt. Gray explained that the client committee is the Board of Public Works, while a stakeholder group is a larger community group that participates in discussions and makes recommendations. Mayor Peterson explained that she would name an ad hoc client committee to work on the water treatment plant project. She further explained her opinion that the Board of Public Works is a board and will function as a board, and the client committee would work on separate issues. BPW Membership Duties& Responsibilities — Discussion Mayor Peterson stated that she had not received any further applications for membership on the Board of Public Works. Discussion followed on the floor regarding recruiting new members for the Board. ADJOURNMENT On a motion the meeting adjourned at 8:28 p.m. Kathrin D. Gehring Carolyn K. Peterson Executive Assistant Mayor § 178 -2 ITHACA CODE § 178 -3 "solid waste" shall not include properly prepared and stored recyclables or collectible yard wastes, or properly stored and maintained composting materials. An object shall be presumed to be discarded or rejected solid waste when the object is stored, placed or left on the grounds or exterior of the property in the view of neighbors or passersby under circumstances which meet any of the following criteria: A. The object produces an offensive smell. B. The object is of a type designed for interior use or made of materials which are suitable only for interior use and the object is left outside and exposed to the weather. C. The object has reached a degree of dilapidation or disrepair that can reasonably be presumed to render the material unsuitable for or incapable of being used for its original intended purpose or some other reasonable purpose. D. The object is left, placed or stored in a manner which appears likely to cause injuries § 178 -3. Standards for grounds and exterior property. It shall be the duty and responsibility of all owners of property in the City of Ithaca to ensure that: A. All grounds on the exterior of the premise are kept free from solid waste and any litter that has been cast, blown, thrown, put, placed, or accidentally dropped on the grounds, bushes, or in trees, and allowed to remain on the grounds, bushes, or in trees for 48 hours, is removed. [Amended 2 -5 -2003 by Ord. No. 2003 -4; 4 -7 -2004 by Ord. No. 2004 -7; 6 -1 -2005 by Ord. No. 2005 -101 B. All garbage, when stored outside, is completely contained in nonabsorbent, watertight, durable containers having a tight- fitting lid in place. Plastic bags are not considered durable containers. Strong, waterproof plastic bags may be used to place garbage at the curbside on the evening before scheduled collections or may be taken to an approved refuse disposal sight. Garbage containers, whether they contain garbage or not, shall have a tight - fitting lid in place at all times. Tight - fitting lids shall be placed back on all garbage containers as soon as possible after garbage collection and, in any event, on the same day as collection. Any garbage remaining after scheduled pickup must be removed from curbside as soon as possible after garbage collection and, in any event, on the same day as collection. Garbage containers shall not be stored in front yards or any other yards that have frontage on a public street unless all yards on the property have frontage on public streets. Prohibited storage areas include the area between the sidewalk and curb. Composting materials, so long as they are maintained as defined by this section, shall not be considered garbage. It is presumed that the contents of any garbage bag or plastic bag or garbage can is garbage. [Amended 4.7 -2004 by Ord. No. 2004 -7; 9 -1 -2004 by Ord. No. 200415; 6 -1 -2005 by Ord. No. 2005 -10] C. Solid waste, other than garbage stored in proper containers and in the locations described above, and other than recyclable materials stored in accordance with § 178 -3K below, is not stored in the public view, except that construction and demolition debris related to an 178:4 07 - 01 - 2008 § 178 -3 EXTERIOR PROPERTY MAINTENANCE § 178 -3 ongoing construction project with a valid building permit may be stored in the public view for not more than 30 days. Reusable household discards may be placed at curbside on special scavenger days designated by the Department of Public Works, but unclaimed discards must be removed by the property owner by the deadline set by the Department. Residents may place reusable materials on the tree lawn for purposes of informal scavenging, not to be observable for more than two successive days. [Amended 6-1 -2005 by Ord. No. 2005.101 D. No more than one unlicensed motor vehicle may be stored in the public view in a side or a rear yard, and such storage shall be in compliance with § 325 -20. If there is no side or rear yard, one unlicensed motor vehicle may be stored in the front yard in compliance with § 325 -20. However, this section shall not apply to a motor vehicle which constitutes solid waste as defined in § 178 -2 above, nor shall it apply to licensed car dealers in nonresidential zoning districts. E. Grass, weeds or other vegetation on grounds and exterior property are maintained so that the height of the vegetation is limited to ten inches, except for trees, bushes and other vegetation planted, maintained or kept for some ornamental or other useful purpose. Natural woodlands shall be considered an ornamental or useful purpose. Premises situated at street intersections or on curved streets shall be kept in such condition as to give a clear and unobstructed view of the intersection or curve. [Amended 2 -5 -2003 by Ord. No. 2003 41 F. The area along public rights -of -way adjacent to or on the property, including but not limited to the area between the front property line or sidewalk and the curb or street pavement, is maintained in a reasonably clean and sanitary condition free of garbage and/or solid waste, with any grass, weeds and brush in said area cut or trimmed in compliance with § 178 -3E above. The planting of annuals and perennials in these sidewalk areas shall be allowed, but the planting of trees or shrubs in these areas shall not be permitted without the approval of the Superintendent of Public Works. Premises situated at street intersections or on curved streets shall be kept in such a condition as to give a clear and unobstructed view of the intersection or curve. G. Trees, shrubs or other vegetation are pruned such that they will not obstruct the passage of pedestrians on sidewalks. The maintenance of City trees, including trees between the sidewalk and curb, must be left to the Department of Public Works. H. Fences and walls are maintained in a safe and structurally sound condition 1. Steps, walks, driveways, parking spaces, and other similar paved areas in sidewalks, driveways, and tree lawns are maintained so as to afford safe passage under normal use and weather conditions. [Amended 2 -5 -2003 by Ord. No. 2003 -4] I. Sidewalks; snow and ice. [Amended 12.7 -2005 by Ord. No. 05 -25; 2 -6 -2008 by Ord. No. 2008 -1] (1) Sidewalks shall be free from snow and ice for the full paved width of such sidewalk, except within 24 hours after the beginning of a snowfall. Failure to comply shall be punished as provided in § 178- 10A(2). Each day that a violation continues shall be considered a separate offense. 178:5 07 - 01 - zoos § 178 -3 ITHACA CODE § 178-4 (2) For properties that abut the intersection of two streets, the sidewalks shall include that portion of the sidewalk that runs to the curbline of any street and shall include any access ramps therein. (See § 285 -5.) (3) When snow and ice on any sidewalk within the time period specified in Subsection J(1) above is frozen so had that it cannot be removed without injury to the sidewalk, it shall, within the time specified in Subsection J(I) above be strewn and kept strewn with ashes, sand, sawdust or other suitable material, so as to be no longer dangerous to life and limb. As soon as practical thereafter, the sidewalk shall be completely cleared of snow, ice and other materials strewn thereon, as provided in Subsection J(1). (4) Whenever any sidewalk is not kept free from snow and ice as defined in Subsection J(1), the Superintendent of Public Works or his or her designee may clear the sidewalk so that it is free from snow and ice and shall notify the City Chamberlain of the expense incurred by the amount of labor equipment and materials used. The minimum charge shall be $50. The City Chamberlain shall promptly present to the owner of any parcel so cleared a bill for the removal of snow and ice, as certified by the Superintendent of Public Works. If not paid within 30 days, the cost thereof shall be assessed against the property, added to its tax and become a lien thereon, collectible in the same manner as delinquent City taxes. Appeals from this section shall only be permitted if written notice of appeal is received by the Ithaca City Clerk within 45 days after the mailing of the bill from the Chamberlain, and such appeals shall be taken to the Board of Public Works. K. Recycling containers and recyclable materials shall not be stored in front yards, or any other yards that have frontage on a public street, unless all yards on the property have frontage on public streets. If recyclable materials are stored in plastic bags, such bags must be made of clear plastic. Recyclable materials placed at curbside before a scheduled collection may not be in plastic bags. This prohibition against the use of plastic bags at curbside shall not apply to collectible yard wastes m long as the provisions of Code § 196 -3C(1) are met. L. All provisions regarding dumpsters set forth in Code § 325 -29.3 are met § 178-4. Standards for exterior structures. It shall be the duty and responsibility of all owners of property in the City of Ithaca to ensure that: A. Exterior structures are kept free of garbage, unless stored and completely contained in durable, nonabsorbent, watertight containers having a tight - fitting lid in place. Plastic bags are not considered durable containers. It is presumed that the contents of any garbage bag or plastic bag or garbage can is garbage. [Amended 4-7 -2004 by Ord. No. 2004 -71 B. All construction and demolition materials and debris, related to an ongoing construction project with a valid building permit, is located on exterior structures or in yards and in 178:6 07 - 01 - Zoos § 178 -4 EXTERIOR PROPERTY MAINTENANCE § 178 -5 public view for no longer than 30 days. Materials that are not part of a valid constmction project authorized by a building permit shall not be stored in public view and shall be deemed solid waste for the purposes of this chapter. [Amended 4-7 -2004 by Ord. No. 2004.7] C. Any exterior stmctums that are defaced with graffiti do not remain so defaced for a period longer than 20 days, provided that, if the subject graffiti can reasonably be interpreted as being hateful or derogatory towards any person or any group of persons by virtue of their actual or perceived race, color, religion, age, disability, marital status, sexual orientation, military status, or national origin, then the property owner may request that the City remove the graffiti at no expense to the property owner. D. No furniture shall be permitted on any roof that has not been specifically designed for occupancy and does not have guardrails meeting the State Building Code requirements at the time of construction. Roofs shall be kept free of solid waste. § 178 -5. Responsibilities of agents delegated by property owners. [Amended 4-7 -2004 by Ord. No. 2004 -7] Property owners who do not reside in Tompkins County or one of its contiguous counties must file an agency agreement with the City Building Department designating an agent to be responsible for all of the responsibilities outlined in this chapter, and to accept service of process on behalf of the property owner. Property owners residing within Tompkins County or one of its contiguous counties may delegate the responsibilities outlined in this chapter to an agent so long as, at the time of any violation of this subsection, an agency agreement is on file in the City Building Department. The property owner and agent shall both be liable for violations of this chapter, and the City may bring an enforcement action against either the property owner or agent, or both. If a property owner who does not reside in Tompkins County or one of its contiguous counties fails to file an agency agreement with the Building Department within 60 days of the effective date of this chapter, or if the agent designated does not accept service or denies agency, then the City Clerk shall be deemed to be the owners agent for the limited purpose of accepting service of process on behalf of the owner and service by mail shall be deemed complete upon mailing by first class mail in the name of the owner to the address of the property. All agency agreements shall be in the form specified by the City Building Department and shall contain at a minimum the following information: the identity of the owner and the agent, the owners and agent's addresses and current phone numbers, the property or properties the agent is accepting responsibility for, the beginning and ending date of the agreement, and the signatures of both the property owner and agent, along with each party's date of birth. The agent must be a resident of or maintain business in Tompkins County. Post office boxes will not be accepted as addresses for agents. The owner shall be responsible for informing the Building Department, in writing, of changes to the owners and agent's addresses and telephone numbers that occur after the owner files the agency agreement with the Building Department. The property owner may not designate a residential tenant as the agent pursuant to this section, except where such designation is contained in an employment agreement between the property owner and the tenant. The employment agreement shall not be contained in the lease agreement between the property owner and the tenant, and the tenant's acceptance of designation as the agent shall not be a condition of the lease agreement. 178:7 07 - 01-2W § 178-6 ITHACA CODE § 178 -7 § 178 -6. New construction. For new construction of multiple dwellings, commercial buildings, and office buildings, facilities for the storage and collection of solid waste and recyclable materials shall be subject to and meet the requirements of Code § 276- 7A(12). § 178 -7. Notification when City intends to correct violation; snow or ice and graffiti removal; hearings for contested notices or billings; failure of property owner to comply. [Amended 2 -6 -2008 by Ord. No. 2008 -1] A. Except as otherwise specified in this subsection, in any case in which the City intends to correct a violation of this chapter and then bill the property owner for the correction of the violation, the Building Commissioner or his/her designee shall notify the owner of the property and, where relevant, the registered agent who has assumed responsibility as outlined in § 178 -5 of this Code, in writing, of any violation of this chapter. B. In the case of a violation of § 178 -31 (i.e., failure to clear snow or ice from a sidewalk), notice of such violation or of the City's intention to remedy the violation shall not be required prior to the clearing of such snow or ice by direction of the Superintendent of Public Works, as provided for in § 178- 3J(4); in that case, the bill for such clearing from the City Chamberlain as provided for in said subsection shall constitute notice of the violation and shall also state that the property owner may contest the billing by making a written request for a hearing before the Board of Public Works in the manner provided for below. C. Any other notice required by this section shall be served in person or by mail to the address appearing on the City tax roll, requiring such person, within a time specified in such notice but in no event less than five days from the service or mailing thereof, to comply with this chapter and to cause the grass, brush or solid waste to be cut back or removed or, if graffiti, to have the same removed so as to comply with this chapter. In the event that graffiti removal is ordered during the winter months, then, upon receipt of a written request from the property owner or agent within the time specified in the notice for removal, the Building Commissioner may, in his or her discretion extend the compliance period. Such notice shall also state that the property owner may contest the finding of the Building Commissioner by making a written request to have a hearing on the matter held at the next regularly scheduled meeting of the Board of Public Works. D. Any request for such a hearing must be mailed and postmarked or personally delivered to the Building Commissioner within the five -day compliance period (or, in the case where the City has billed the property owner for removal of snow or ice from a sidewalk, within five days of the mailing of such bill), and any such written request for a hearing shall automatically stay further enforcement concerning the alleged violation pending such hearing. The decision of the Board of Public Works, by majority vote, shall be binding, subject to any further judicial review available to either the City or the property owner. E. Upon the failure of a property owner to comply with the requirements of § 178 -3J of this chapter, or with the notice of violation of any other provision of this chapter (or, alternatively, to request a hearing as aforesaid within the time limit stated in such notice, 178:8 07 - 01 - zoos § 178 -7 EXTERIOR PROPERTY MAINTENANCE § 178 -10 or upon a Board of Public Works' determination, after such a hearing, that a violation exists), the Building Commissioner shall refer the matter, by memorandum, to the Superintendent of Public Works, who shall cause such premises to be put in such condition as will comply and shall charge the cost thereof to the owner of said premises, including a charge of 50% for supervision and administration. The minimum charge to the property owner for such work shall be $50. Bills rendered for such services shall be handled in the manner prescribed by § 178 -3J of the Code. § 178-8. Board of Zoning Appeals exemptions. In cases where the Board of Zoning Appeals finds that a property is of such size or of such topographical characteristics as to make compliance with this chapter impractical or a financial hardship to the owner, the Board may grant an exemption (or a partial exemption to the extent dictated by the special circumstances) from the requirement_ Similarly, if the Board finds that there exists a situation involving desirable plant species or animal habitats deemed worthy of preserving, it may grant an exception from the requirements. § 178 -9. Liability for area between sidewalk and curb. [Amended 2 -5 -2003 by Ord. No. 2003 -4] Property owners shall be liable for any injury or damage resulting from or caused by reason of omission, failure or negligence to maintain the area between the sidewalk and the curb of the street in the manner described in § 178 -3F and to maintain steps, walks, driveways, parking spaces, and other similar paved areas in sidewalks, driveways, and tree lawns in the manner described in § 178 -31. § 178 -10. Enforcement. [Amended 12 -7 -2005 by Ord. No. 05 -21] A. Civil penalties. (1) Any property owner and/or agent who violates any provision of this chapter or of § 325 -29.3, except those provisions specified in Subsection A (2) below, shall be liable for a civil penalty of $50 for the first violation at a property within a twelve -month period, $200 for a second violation at the same property within a twelve -month period, and $300 for a third or subsequent violation at the same property within a twelve -month period. (2) Any property owner and/or agent who violates any provision of § 178 -3E, G, 1 or J, or any of the provisions in § 178 -31F regarding grass, weeds, brush, plantings, or obstruction of views, shall be liable for a civil penalty of $40 for the first violation at a property within a twelve -month period, $60 for a second violation at the same property within a twelve -month period, and $100 for a third or subsequent violation at the same property within a twelve month period. (3) Each violation of this chapter or of § 325 -29.3, and each day during which a violation continues, shall be deemed to be a separate violation. 178:9 07-01 -2006 § 178 -10 ITHACA CODE § 178 -10 (4) The City Attorney or his or her designee may commence an action or special proceeding against the violator in a court of competent jurisdiction to collect these penalties, together with costs, disbursements and recoverable attorneys' fees, and/or to compel compliance with or restrain by injunction any such violation. (5) When the City Attorney obtains a judgment in an action or proceeding under this section either against the property owner or agent, or both, in addition to the appropriate methods for enforcement of judgments established in the Civil Practice Law and Rules, such judgment for penalties may constitute a lien, be a lien on the subject property and on the rents therefrom, or may be collected in the manner of any other civil judgment. B. Appearance tickets and appeals. Notwithstanding any contrary Code provision, appearance tickets may be issued by the Building Commissioner and/or Commissioners designee(s) charging violations of this chapter or of § 325 -29.3 whenever there is probable cause to believe that said violations have occurred. Any rights to administrative appeals to any board or commission of the City of Ithaca mentioned elsewhere in this Code shall not apply as a condition precedent to issuing an appearance ticket charging a violation of this chapter or of § 325 -29.3. Any right to an administrative appeal from a decision or determination of the Building Commissioner or other City official with regard to the above Code chapter and section shall apply only in cases in which the City intends to correct the violation and seek to charge the property owner or agent for the costs of correction. 178:10 07 .01 - 2008 2 90� 13 Att•' 11 West End Parking Lots - Pay to Park 600 Block of West Buffalo Street 25 parking spaces (including 2 reserved for people with disabilities) Already striped Entry sign states, "Municipal Parking, 24 HR Limit" To Do: • Add supplemental sign stating, "Permit Required or Pay Meter, 9am to 6pm, Mon -Fri' • Add supplemental sign on reverse stating, "Permits available in City Hall, 274- 6580" • Install 5 parking meters along east side of lot, $1 /hr, 24 hr limit • Leave two parking spaces reserved for people with disabilities, no meter • All other spaces (18 spaces) must display hang tag, available from Chamberlains Office. Permit fee to be set by BPW (staff rec = $20 /mo) • Request enforcement from CSOs Parking Lot at comer of Fulton Street and Court Street 17 parking spaces along west side of parking lot (including 1 reserved for people with disabilities), currently signed for 3 hr limit from 9am to 9pm East side of lot is not defined by striping or curb stops, but will allow for approximately 13 more spaces Entry sign states, "Municipal Parking, 24 HR Limit' To Do: • Paint stalls along east edge at 18 It x 9 ft leaving 24 ft wide driveway access at north end for adjacent businesses • Add supplemental sign stating, "Permit Required or Pay Meter, 9am to 6pm, Mon -Fri" • Add supplemental sign on reverse stating, "Permits available in City Hall, 274- 6580" • Install signage on north end: 1) for south facing traffic state, "Municipal Parking. 24 HR Limit' and "Permit Required or Pay Meter, 9am to 6pm4 Mon -Fri" and 2) for north facing traffic, stating, "Private parking beyond this point' • Change two (2) additional spaces into reserved parking for people with disabilities, including access aisles (so 3 RPPD and 2 aisles) • Install 10 parking meters along west side of lot, $1 /hr, 24 hr limit • All other spaces (17 spaces) must display hang tag, available from Chamberlains Office. Permit fee to be set by BPW (staff rec = $20 /mo) • Remove 3 hr limit signs • Request enforcement from CSOs —F^JL- q/1-5III City Parking Lots in the West End - City of Ithaca,NY Comell Local Roads Program- Annual School for Highway Superinte... hup:// www. eirp. cornell. edWOainingevents /Wghwayschool.htm I +em Rt9l,1 Program Information Training & Events Technical Assistance Save the Datel LIDMry 66th Annual School for Highway Superintendents Resours. June 6-8, 2011 Ithaca College, Ithaca, New York The HSghway School features short sessions of general interest in the mornings and 24 -28 afternoon workshops lasting 75 minutes each. A partnership with statewide vendors supports the Pothole Picnic on Me first day. Over 700 participants, the majority being local highway and public works officials, attend the Highway School every year The Association of Towns of the State of New York co- sponsors the Highway School, and handles all of the registrations. Upcoming Highway School Dates: 67th Annual: June 11 -13, 2012 66th Annual: June 3-6, 2013 Links: Registration (Via the Association of Towns( 2011 Lodging List Direcaoris to Ithaca College Map of Ithaca College Campus 2010 Schedule & Presentatiomr 2009 Schedule & Presentations 2008 Schedule & Presentations 2007 Schedule 6, Presentations 2006 Schedule & Presentations 416 Riley -Robb Yell Ithaca. NY 14853 -5701 ph: (607) 255 -8033 fan: (607) 2554080 email: cirp@comell.edu 4/420114:33 PM I of I CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850 -6590 DEPARTMENT OF PUBLIC WORKS William J. Gray, P.E. Superintendent / City Engineer Telephone: 607 /279 -6527 Fax: 607/2746587 April 15, 2011 Jes Seaver Executive Director Ithaca Festival 209 Day St. Ithaca, NY 14850 Re: Request for Horses in Stewart Park Dear Ms. Seaver: This letter is a follow up to your request of April 6, 2011, to have horses in Stewart Park for pony rides provided by Painted Bar Stable on Sunday, June 5, 2010, for the Ithaca Festival. As you know, the Board of Public Works discussed your request at their meeting on April 13, 2011. Since last years inclusion of these rides as part of your event appears to have been successful and trouble free, I am granting permission under Section 336 -12 of the City Code with the following conditions: 1. Painted Bar Stable provides a certificate of liability insurance to the Superintendent of Public Works listing the City as additional insured; 2. A plan for restoration of the lawn is provided to the Superintendent should the horses damage the lawn /sod in any way; 3. A plan for prompt manure removal is also provided to the Superintendent; and 4. Information is provided to the Superintendent explaining the stable's experience in providing pony rides in crowded locations, away from their home stable. In addition, please see that the areas in use are left in the same or better condition than that in which they were found, as is consistent with your Special Events Agreement with the City. In future years, you may include this request in your Special Events Application, if you wish. By copy of this letter, 1 am alerting the Mayor, the City's Parks Division, the Police and Fire Departments of this request. Best wishes for a successful event! Very�'l /y"/��`�$u Es, William J. tray, P. E. Superintendent of Public Works WJG /kdg cc: Mayor Carolyn Peterson Julie Conley Holcomb, City Clerk Ray Benjamin, Acting Asst. Supt., Streets R Facilities Tom Dorman, Acting Chief, IFD Ed Vallely, Chief, IPD JoAnn Cornish, Parks Commission Allen Green, Ithaca Youth Bureau "An Equal Opportunity Employer with a mmmih mt to workforce diversification." CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850 -6590 DEPARTMENT OF PUBLIC WORKS William J. Gray, P.E. Superintendent / City Engineer Telephone: 607 /279 -6527 Fax: 607/2746587 April 15, 2011 Jes Seaver Executive Director Ithaca Festival 209 Day St. Ithaca, NY 14850 Re: Request for Horses in Stewart Park Dear Ms. Seaver: This letter is a follow up to your request of April 6, 2011, to have horses in Stewart Park for pony rides provided by Painted Bar Stable on Sunday, June 5, 2010, for the Ithaca Festival. As you know, the Board of Public Works discussed your request at their meeting on April 13, 2011. Since last years inclusion of these rides as part of your event appears to have been successful and trouble free, I am granting permission under Section 336 -12 of the City Code with the following conditions: 1. Painted Bar Stable provides a certificate of liability insurance to the Superintendent of Public Works listing the City as additional insured; 2. A plan for restoration of the lawn is provided to the Superintendent should the horses damage the lawn /sod in any way; 3. A plan for prompt manure removal is also provided to the Superintendent; and 4. Information is provided to the Superintendent explaining the stable's experience in providing pony rides in crowded locations, away from their home stable. In addition, please see that the areas in use are left in the same or better condition than that in which they were found, as is consistent with your Special Events Agreement with the City. In future years, you may include this request in your Special Events Application, if you wish. By copy of this letter, 1 am alerting the Mayor, the City's Parks Division, the Police and Fire Departments of this request. Best wishes for a successful event! Very�'l /y"/��`�$u Es, William J. tray, P. E. Superintendent of Public Works WJG /kdg cc: Mayor Carolyn Peterson Julie Conley Holcomb, City Clerk Ray Benjamin, Acting Asst. Supt., Streets R Facilities Tom Dorman, Acting Chief, IFD Ed Vallely, Chief, IPD JoAnn Cornish, Parks Commission Allen Green, Ithaca Youth Bureau "An Equal Opportunity Employer with a mmmih mt to workforce diversification." t F s' :0 c�9'DORATEO �� Alan Karasin 108 E. Green St. Ithaca, NY 14851 CITY OF ITHACA Rej 11 CI R 3 108 East Green Street, Ithaca, New York 14850 -6590 DEPARTNIENT OF PUBLIC WORKS William J. Gray, P.E. Superintendent / City Engineer Telephone: 607 /274 -6527 Fax: 607/274 -6587 April 13, 2011 RE: Chapter 170, Sect. 170 -5E, City Code Dear Alan: Per the above -noted section of the Ithaca City Code, I hereby grant permission to the Ithaca Asian American Association (IAAA) for temporary use of the southern most dock at Cass Park for up to twenty (20) days, effective Saturday, April 16, 2011. The following conditions apply: • The IAAA agrees to immediately vacate one or both dock faces once the lottery results for these dock spaces are known, should the IAAA not be awarded one or both spaces in that lottery. • The IAAA acknowledges that the premises being utilized by IAAA is a public park and that, as such, the City cannot and does not offer exclusive use to the IAAA. The general public may use the dock for their owner recreational purposes, such as walking along the dock or fishing. • The IAAA agrees to use the premises for no other purpose than to dock its dragon boats to the dock, launch the boats from the dock, and to keep a small utility cabinet adjacent to the dock for storage of equipment. The IAAA agrees to equip the boats and storage cabinet at its own cost and expense, and accepts full responsibility for disposal of trash generated on or in the vicinity of the dock and will remove all trash at its own expense. The IAAA shall obtain liability insurance in the amount of one million dollars ($1,000,000) and shall add the City to said liability insurance policy as an additional insured during the period of this permit. A copy of the Certificate of Liability Insurance must be sent to the Superintendent's Office and will be made part of this permit. The IAAA agrees to defend, indemnify, and hold the City harmless from any and all claims of any nature whatsoever arising out the IAAA and the Dragon Boat Club's use of the area "An Equal Opportunity Employer with a commitment m workforce diversification. Alm Karasin Page 2 April 13, 2011 Please contact this office with any questions or concerns related to this permit and the use of the dock. Sincerely, Williarn J FTy, P.E. Superintendent of Public Works WJG/kdg cc: Carolyn K. Peterson, Mayor Allen Green, Director, Ithaca Youth Bureau Jim Daltario, Facility Director, Cass Park Ray Benjamin, Acting Asst. Supt of Streets & Facilities LEGAL ADVERTISEMENT PLEASE TAKE NO- )0 TICE That the Supenn- tendent of Public Works for the City of Ithaca is accept- ing applications for season- al use (May I - Oct. 31) of one dock located at Cass Park Use of the dock must be fare long, multi passenger, human - powered boats, owned and operated by a non -profit group that makes its boats available for regular use and enjoy- ment by members of the general public, withoul.dis- criminebon, and at a rate that is not economically ex- clusionary , Eligible appli- cants may find the applies- ban farm at City Hall or on a the city's website (www.ci- tyofithaca.org) under Forms and Pennits/Department of Public Works. Applications are due to the Supenntend- ent by 3:00 p.m. April 22. 2011. The lottery will be drawn an April 22, 2011, at 4:30 p.m. In Common Council Chambers, City Hall. 106 East Green Street, Ithaca, New York, if applications exceed space available- For further infor- mation, please call 607- 274 -6527 or a -mail kgehnng®cityofithaca.org. William J. Gray Superintendent of Public Works 4/9,4/11,4/13/2011