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Home My WebLink About04-13-11 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Wednesday, April 13, 2011, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. Agenda 1. Additions or Deletions to Agenda (Items 1-5: 15 min.) 2. Mayor's Communications 3. Communications and Hearinas from Persons Before the Board 4. Response to the Public 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Approval of Minutes (5 min) 6.1 November 30, 2010, Regular Meeting Minutes — Resolution 6.2 December 8, 2010, Regular Meeting Minutes — Resolution 6.3 March 9, 2011, Regular Meeting Minutes — Resolution 7. Administration and Communications 8. VOTING ITEMS 8.1 Buildings, Properties, Refuse and Transit (5 min.) A. Request to Increase Budget Authorization for the Ithaca City Court Renovation Project — Resolution 8.2 Hiahways, Streets and Sidewalks 8.3 Parkina and Traffic (5 min.) A. Approval of County Employee Monthly Parking Rate Five -Year Adjustment Plan — Resolution 8.4 Creeks, Bridges and Parks (10 min.) A. Approval of Decorative Chain in Front of Monuments in DeWitt Park — Resolution B. Award of Contract for City of Ithaca Skatepark Redesign — funded by Capital Project #732 and Social Venturesffemuchin Skate Fund — Resolution 8.5 Water and Sewer 9. DISCUSSION ITEMS 9.1 Columbia Pedestrian Bridge Rail Options— Discussion & Possible Resolution (15 min.) 9.2 Special Requests from Ithaca Festival — Discussion (10 min.) 9.3 Handling of New License Fees Appeals— Discussion (10 min.) 9.4 Status of Boatyard Grill Parking Area— Discussion (10 min.) 9.5 Inlet Island Municipal Parking Lot Update— Discussion (10 min.) 9.6 Appeal of Snow Removal Bill for 205 Thurston Avenue — Discussion (10 min.) 9.7 Snow Storm Response— Discussion (10 min.) 10. New Business 11. Adiournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607-274-6570 at least 48 hours before the meeting. The Board of Public Works meets on the second, third and fourth Wednesdays of the months at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. Notes for BPW Agenda. Anvil 13. 2011 8.1 Request to Increase Budget Authorization for the Ithaca City Court Renovation Project — Resolution Attached is a resolution and Tom West's memo recommending a budget increase for the Court Project budget. The increase of roughly $103,000 is divided among the design costs ($38,000), bid construction costs with a contingency allowance ($47,000), and the in-house costs that did not appear in the original budget ($18,000). While the costs will be shared with the Office of Court Administration, the current estimate is that the cost sharing will result in the City picking up 75% of the final cost. 8.3 Approval of County Employee Monthly Parking Rate Five -Year Adjustment Plan — Resolution Attached is a copy of the County Administrator's request for a new MOU covering parking for downtown county employees which will replace the expired agreement and phase out the discounted parking rate over the five year period. While I was recommending a three year period for the phase out, I have written this resolution using the proposed "five years" of increases, which makes the fifth year (2015) 100% of open market rate. It is five years from 2010, but it is only one year longer than I had in mind. 8.4A Approval of Decorative Chain in Front of Monuments in DeWitt Park - Resolution The attached resolution reflects my understanding of the Board's discussion at it meeting on March 23, 2011. Page 2 8.46 Award of Contract for City of Ithaca Skatepark Redesian — funded by Capital Protect #732 and Social Venturesfremuchin Skate Fund — Resolution The resolution and backup material was provided by Lynne Yost who has been working with the skate park representatives and members of the design selection committee to arrive at this point. It is my understanding that this project has a roughly $400,000 project budget and $275,000 in current funds, including the city's commitment of $100,000. The project's sponsors believe that the project will be better situated to get grants and to succeed in fund raising if they have the project design and presentation materials in hand. This resolution would allow us to proceed with design. 9.1 Columbia Pedestrian Bridge Rail Options — Discussion The issue of the height of the handrails for the Columbia Street Pedestrian Bridge came up in the public comments during design, and has now resurfaced as construction has restarted and the discussion of Means Restriction for several community bridges has been promoted by Comell. The current design calls for a high conventional rail (adequate for bicyclists) similar to what was installed on Comell's Trolley Bridge (52"), but is substantially shorter than the chain link fence IV) that was on the bridge before demolition, and shorter than the current temporary fencing on the Trolley bridge (8') after Cornell supplemented it in the Spring of 2010. We have the option of leaving the design as is, or modifying the handrail to add some additional height. Three proposals are provided here with estimated additional construction costs of roughly $50,000 to $85,000 depending on the option selected, and a design fee of $15,000 for a project cost of $65,000 to $100,000. This cost will be born by the city as the federal funds are already fixed under a grant. The project is just starting so it is hard to know how the allowances for changes already budgeted will hold up, but I would not be comfortable making the decision to install any of the higher handrails without adding at least $50,000 to the budget. We need to make a decision, and seek additional funds if needed, in order to keep the project on schedule. 9.2 Special Requests from Ithaca Festival — Discussion The Ithaca Festival is planning a Masquerade Ball on Friday night, June 3, 2011, from 9 p.m. to midnight. Their first choice is to hold the ball at the Ithaca Farmer's Market location. If that is not available, they would like to move the ball to the large pavilion in Stewart Park. Holding the event in Stewart Park will require permission from the Board for the Ithaca Festival to the use of the park after 10 p.m. A letter is enclosed explaining the event. Also enclosed is a letter asking if the Festival can host pony rides in Stewart Park again this year. Last year, the Board approved the allowance of horses in Stewart Park on Saturday of the festival, with specific provisions such as a clean-up plan and special insurance from the stable. The Ithaca Festival is asking to do the same thing again this year. We are not aware of any problems during last year's event. 9.3 Handlina of New License Fees Appeals — Discussion The city attorney has requested this item, but I would have done so shortly. It is probably not a surprise that there are a lot of parties that received bills for their new license fees (roughly four times their previous bills) who think they are in some special situation that needs review. The Page 3 attorney's office must be getting more phone calls than DPW, as they were listed in the letter as a resource for explaining the new billing approach. 9.4 Status of Boatyard Grill Parking Area — Discussion 9.5 Inlet Island Municipal Parking Lot Update — Discussion These are continuations of Inlet Island items that have appeared previously and are on -going topics. We have now lost a quarter of the year in discussions about parking and the budgeted income adopted by Common Council for that area. These are discussion items requested by the attorney's office. I have no backup at this time. 9.6 Appeal of Snow Removal Bill for 205 Thurston Avenue — Discussion The DPW cleared and salted the sidewalk at 205 Thurston Avenue on February 10, 2011, two days after a modest snowfall and a week after more significant snowfall. The property owner has protested the bill. When I questioned Streets and Facilities the photos that were provided, I was told that hard packed snow was cleared and salt added which improved the walking surface markedly. The fact that it is all white makes it hard to appreciate the change in these photos. We do not usually go back several hours later to take our photos. They would probably show the improvement after the salt had time to act but would result in a large increase in time to document the change. I believe the question for the Board is the quality of walking surface we expect the property owners to maintain. The code says it should be "free and clear (or substantially clear in another location) of snow, ice and other obstructions...." 9.7 Snow Storm Response — Discussion The Board started a discussion about the DPW response to the 15" of snow that fell on March 7th. I believe the Mayor requested the topic at Larry Roberts' request, but may have wanted a broader discussion because of a weekend snow storm that had occurred in January (?). This is a place holder... should you make it this far in the agenda. WGtf RA j. Grab, P.E. SuP¢riwtEwdC'nk of Public Wo✓O'dS AprU S, 2011 Page 4 B.tA Request to Increase Budget Authorization for the Ithaca City Court Renovation Project — Resolution WHEREAS, Capital Projects 747 and 748 were established in 2009 in the amounts of $460,000 and $285,000 respectively for the preparation of plans and specifications and construction of renovations to heating, ventilation, air conditioning and the window wall, and WHEREAS, bids were opened on March 29, 2011, and WHEREAS, the total project budget is projected to exceed the authorized budget by $102,853, now therefore be it RESOLVED, That the Board of Public Works hereby requests that Common Council authorization Capital Project 747 to be increased by $63,769 and Capital Project 748 be increased by $39,084. Page 5 oF.�TfiA � CITY OF ITHACA 108 East. Green SLreeL, Rhaca, New York 148.50-5690 U iK OFFICE OF THE CITY ENGINEER Telephone: 607/274-6530 Fax: 607/274-6567 To: Board of Public Works From: Tom West, Assistant City Engineer Date: March 30, 2011 Re: Capital Project 747 / 748 — City Court Renovations — Budget Adjustment This is a recommendation to increase the budget authorization for capital projects 747 / 748 from $745,000 to $848,000. On March 29, 2011 bids were opened for renovations to the City Court. The original scope of work included modifications to the heating, ventilation and air conditioning system as well as renovations to the leaky window wall. During the design process the consultant was asked to evaluate the roof of the building since it is two to three years beyond its warranty. Our budget authorization, established in 2008, is $745,000. This includes $95,000 for plans and specifications and $650,000 for construction. As shown in the following table our total projected budget is $847,852. This includes plans and specifications, $104,968, contract administration, $27,750, construction contracts, $656,062, moving and storage, $7,500, contingency, $33,178, finance and miscellaneous expenses, $18,395. The project requires an additional $102,853 The budgeted contingency is shown as 5 % , $33,178. This is unusually low because the construction contract prices include $70,000 in allowances for unforeseen expenses. An equivalent contingency is approximately 15%. The finance costs are also somewhat lower than usual because the borrowing has already been locked in at a lower rate. Approximately 25% of the overall costs will be reimbursed by the Office of Court Administration. Up to 100% of costs associated with security improvements will be reimbursed by the OCA; we will know the breakdown upon award of contract. The add-altemate of $136,252 for roof replacement is not recommended at this time. Upon authorization of additional funding I recommend award of contracts to the low bidders as shown on the accompanying bid tabulation. If you have questions or require further documentation please contact me at tomwrcbcitvofithaca.ora or 327-0710. 'M 8qunl opportunity employer not , —nnLmnnt !o wmkrorte di-eaf oellon: § : !■ §/ :! ;§§� : E§§§! E §§ § ■ � •`; | l;�B;� E( ` - ME- GM // # 1R j r§ ! ; / c $ � G&6 k!§92 qE - § - Ewn \� � ] \�-■-` e®� B /M § \ \\ § ) \ - ]||!': BB c `§ !! ) ;(§,; �|,�•/ |� ■. `| / § ) Eel \|K ! 8 / ; s- ! A \{§k\ )\ � ( ( \\ ) \ \ .lei�• - !: !! } } 8.3 Approval of County Employee Monthly Parking Rate Five -Year Adiustment Plan WHEREAS, the City of Ithaca and Tompkins County executed a Memorandum of Understanding in November 2000 allowing county employees to park in the Cayuga Street Parking Garage at a discounted monthly rate, and WHEREAS, the Memorandum of Understanding expired as of November 31, 2010, which would have caused a 28% increase in the monthly parking rate for county employees, and WHEREAS, County Administrator Joe Mareane proposed a five-year plan to phase in the adjustment of rates paid by county employees, and WHEREAS, the Board of Public Works has reviewed the information provided and discussed the proposed plan with staff and Mr. Mareane, now therefore be it RESOLVED, That the Board of Public Works hereby approves a five-year plan and directs staff to execute the new rate plan beginning May 1, 2011, and then each January 16' for the following four years, wherein the rate charged for the county employee parking permits will be 84% of the open market rate for 2011, 88% in 2012, 92% in 2013, 96% in 2014 and 100% in 2015, and be it further RESOLVED, That the Board of Public Works requests that the Superintendent, City Attorney, County Administrator, and staff review and update the Memorandum of Understanding from November 2000, and the Mayor is hereby authorized to sign the same. Page 6 Q�.\HS CO F£ 4y2 Inclusion Through Diversity January 25, 2011 Tompkins County Department of Administration COUNTY ADMINISTRATOR Joe Mareane 125 East Court Street, Ithaca, NY 14850 DEPUTY COUNTY ADMINISTRATOR Phone: (607)274-5551 Paula E. F. Younger Fax: (607)274-5558 'Pronmdng ereeIlene in County operations while respecting the needs of the people we serve. " Mr. William J. Gray, P.E. Superintendent of Public Works City of Ithaca 108 E. Green Street Ithaca, NY 14850 Re: Cavuga Parkin Garage Agreement Dear Mr. Gray, RECEIVED JAN 2 8 2011 Office of the Supt. and Thank you for the opportunity to discuss a successor to the November 2000 Memorandum of Understanding between the City and County regarding parking arrangements intended to support and sustain the County's Library and Mental Health Building. The agreement contains numerous provisions, including the allocation of up to 100 spaces in the Cayuga Parking Garage at a monthly rate equal to the "lowest paid rate the City charges for monthly parking permits in any of its off-street facilities." Until the agreement lapsed in November 2010, County Library and Mental Health employees paid a monthly rate of $44.90. Based on information you provided, the monthly rate in the Cayuga Garage for the general public is $57.50 per month. The City has indicated that after nearly 20 years, the discounted parking rate incentive provided to the County as a part of the Library and Mental Health building developments should be discontinued in favor of having County employees pay the market rate for parking, pointing to the fact that the posted monthly rate for the general public in the Cayuga Garage is the lowest among all City garages. The County has expressed a concern that the abrupt increase in rates will present a hardship to County employees, who must may for their own parking, and has noted that the County employees are not displacing others who would pay the higher public monthly rate. Therefore, the monthly income produced by County employees is an addition to, rather than a subtraction from, the revenue the City receives from the Garage. In an effort to find a balance between the two positions, 1 am proposing a five-year plan to phase -in the adjustment of rates paid by County employees. Specifically, 1 propose the following: 0 2010 (baseline) $44.90 = 80% of general public rate of $56.00 0 2011 84% of general public rate (which is now $57.30) 0 2012 88% of general public rate 0 2013 92% of general public rate 0 2014 96% of general public rate 0 2015 100% of general public rate The "general public rate" shall be defined as the lowest monthly parking rate charged to the general public in any City -owned off-street parking facility. In addition, it appears that less than 100 County employees are actually puking in the facility. Accordingly, we are prepared to reduce the maximum number of spaces affected by this agreement to 60. We also agree that the November 2000 agreement contains provisions unrelated to the rate paid by County employees that should be updated as a part of a successor agreement and are committed to working with the City to addressing those items. I would appreciate the City's consideration of this proposal at its earliest convenience. Since ly, —_ Joe Mareane County Administrator Cc: Carolyn Peterson, Mayor Steven Thayer, City Comptroller Jonathan Wood, County Attorney Anita Fitzpatrick, Commissioner of Personnel Martha Robertson, Chair, Tompkins County Legislature 8.4A Approval of Decorative Chain in Front of Monuments in DeWitt Park - Resolution WHEREAS, the City has been approached by the Veteran's Memorial Restoration Committee to install decorative chain around the war memorials in DeWitt Park in order to prevent skateboarders from riding their skateboards on the monuments, and WHEREAS, Holly Hollingsworth, representing the Committee, has reviewed this proposal with the Parks Commission and the Presbyterian Church, and WHEREAS, the Board of Public Works has reviewed and discussed the request, choosing a plain link chain to be installed at the height of 36" in front of each monument as proposed by the Restoration Committee, now therefore be it RESOLVED, That the Board of Public Works approves the installation of decorative chain in front of the war memorial monuments in DeWitt Park in concept and directs the Superintendent to work with the Veteran's Memorial Restoration Committee to install the chain at no cost to the City. Page 7 8.413 Award of Contract for City of Ithaca Skateoark Redesian — funded by Capital Proiect #732 and Social Ventures/Temuchin Skate Fund — Resolution WHEREAS, the current Skatepark is outdated, floods after significant rain making the park unusable, and has developed cracks and an irregular riding surface, and WHEREAS, presentations and reports were made to the Board of Public Works, Common Council, Parks Commission, Planning Board, Project Coordinating Committee and other groups to collect concerns, and WHEREAS, the City of Ithaca established Capital Project #732 in the amount of $100,000 and the Temuchin Skate Fund has agreed to allocate a total of $176,296 in existing funds and grants toward the project, and WHEREAS, the Temuchin Skate Fund plans to continue fundraising and submitting grant applications with the cooperation of City of Ithaca for this project, and WHEREAS, a Request for Proposals was issued, six responses were received, and two firms were invited by the design selection committee consisting of Engineering staff, Youth Bureau staff and Temuchin Skate Fund members to visit the project site and be interviewed and, WHEREAS, the design selection committee recommends that Board of Public Works award the design contract to Grindline Skateparks, Inc., now therefore be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the contract for the Preparation of the Ithaca Skate Park Redesign to Grindline Skateparks, Inc. for an amount no to exceed $30,000, and be it further RESOLVED, That the Mayor be and hereby is authorized to execute this contract contingent upon there being a fully executed agreement between the City and outside funding agencies covering the transfer of funds and sharing of costs, and that the Superintendent of Public Works be and hereby is authorized to administer the same. Page 8 m N A 0 0 0 0 0 0 0 0 0 0 c a N N O C N O _C o J O � C " O C U O O J U � Z a y Cc c O C U N C N Q O .M O O m d O m Q _ 2, fA N N N (fl V eo u.P o000000 0000 1a a: v aL�p L N ( N(pp (N(pp 1L/1 F U U U U U U U U m v m U 00000 0 0 o m o o m p o 0 0 0 o e m C 0 0 0 0 0 C o m m o O O O O N O O N 10 O O O O O O O N O m O m 10 O m N 0 m V O N O O h O m a d N a A H N N a O O O N f F F O m 'p 0 N m y C m E O m u n U u •a c a U G ° 0 i a m I �` `� = E c c a � a U S N J UI T O O N VI N U W d O T'- 2 2 y C U m Ul N C C m ) o LL m 3fnK 0 o� 0 � c O. a mmt9 o o �_ - c Y �. Z o F o ry a m LL m i m E o a x f/1 y _ m m m c o J N 'c m o 0: .- Q MXD WO-aamF OFM�� PRELIMINARY SKATEPARK PROJECT BUDGET CP#732 Frugal Budget Version based on current knowledge Minimal latitude for change & L. Yost. A Green unforeseen or challenging site conditions. 8000 SF PROFESSIONAL SERVICES Grindline Quote = $28,385 for 15,000 SF park. 28,385 Project Startup, Community Workshops, Conceptual Design Detailed Design, Bid & Construction Documents Grindline Quote = $11,855 for 15,000 SF park. (w/site work, foundation, drainage, landscaping) 6,520 Construction Phase Submittal Review, Etc. including reimburseables 7,500 Skate Park Design & Bid Phase Reimbursables This is for phone calls, postage, travel expenses, reproduction costs etc. 4,700 Design & Testing Contingency (Inc. Survey, Site Investigation if needed) Use 12 % of design cost for this project 4,189 SUBTOTAL 51,294 CONSTR RACT Skate Park Construction & Site Work Assume $35/sf due to challenging site conditions. Typical skate ark costs S30/sf.) 294,000 DPW - labor & materials For items like installing a bench or tree. 5,000 Public Art 1 % of construction cost 2,990 Construction Contingency 12%of construction cost 35,880 SUBTOTAL 337,870 OUSE EXPENSES -. Construction Phase Testing 8 Owner's Inspection Testing and on site supervision to verify construction is in accordance with plans. 6500 Finance/Bonding & Attorney 4,400 Miscellaneous Reimbursable 1 2500 SUBTOTAL 13,400 402,564 Funding Source Benderson (for seating) 2,500 City of Ithaca CP# 732 (remaining) 91,700 Tem Skate Fund 173,796 Total Funds Available Now 267,996 Target Fundraising 2011 via Grants 115.000 Target Fundraising 2011 via Donations 19.568 Total Funds Projected in 2012 402,564 9.3 Columbia Pedestrian Bridge Rail Options — Discussion WHEREAS, Currently, the City of Ithaca and project consultants (LaBelle Associates,P.C. and TWLA) are working on a project to rehabilitate Columbia Street Pedestrian Bridge over Six Mile Creek, and WHEREAS, the Columbia Street Pedestrian Bridge over Six Mile is located in the City of Ithaca and connects the west side of Six Mile Creek at Giles Street to the east side at Ferris Place, and WHEREAS, The project consist rehabilitation of the Columbia Street Pedestrian Bridge over Six Mile Creek (including removal and replacement of the bridge deck, railing, bridge seats, bearings, and abutment backwalls; rehabilitation of wingwalls and abutment stems; structural steel repairs and painting of structural steel; and aesthetic enhancements to the approach plazas), water and sanitary sewer main removal and replacement and modifications to other existing utilities. WHEREAS, up on the Board of Public Works request, the City of Ithaca together with project consultants has recommended Standard NYSDOT Pedestrian Fencing System (8 ft high) as a means restriction measure on the bridge ,and WHEREAS, the proposed Standard NYSDOT Pedestrian Fencing System (8 ft high) implementation includes mounting a standard vinyl coated steel fence fabric system to the exterior face of the proposed bridge railing system in the current contract documents, and be it further RESOLVED, That, as part of Columbia Street Pedestrian Bridge Rehabilitation Project, the Board of Public Works here by approves the implementation of 8 ft high Standard NYSDOT Pedestrian Fencing System as a means restriction measure on Columbia Street Pedestrian Bridge, and be it further RESOLVED, That the City of Ithaca Board of Public Works recommends that the Common Council increase the bridge share(CP#743) of the Columbia Street Pedestrian Bridge Rehabilitation Project in the amount of $50,000 for the out of scope work included in the project. Page 9 Q r -i'f '8#r��►� t ..m Columbia Street Pedestrian Bridge Railing Upgrade (Pedestrian Bridge Fencing System (6 ft high)) — Resolution Alternate 2 WHEREAS, Currently, the City of Ithaca and project consultants (LaBella Associates,P.C. and TWLA) are working on a project to rehabilitate Columbia Street Pedestrian Bridge over Six Mile Creek, and WHEREAS, the Columbia Street Pedestrian Bridge over Six Mile is located in the City of Ithaca and connects the west side of Six Mile Creek at Giles Street to the east side at Ferris Place, and WHEREAS, The project consist rehabilitation of the Columbia Street Pedestrian Bridge over Six Mile Creek (including removal and replacement of the bridge deck, railing, bridge seats, bearings, and abutment backwalls; rehabilitation of wingwalls and abutment stems; structural steel repairs and painting of structural steel; and aesthetic enhancements to the approach plazas), water and sanitary sewer main removal and replacement and modifications to other existing utilities. WHEREAS, up on the Board of Public Works request, the City of Ithaca together with project consultants has recommended modification of the height of the proposed woven steel mesh panels bridge railing system in the contract documents from 4'-4" to 6'-0" as a means restriction measure on the bridge ,and WHEREAS, the woven steel mesh panels would be replaced with a stainless steel wire rope and mesh system (attached) which would be more aesthetically pleasing and will be built of virtually maintenance free materials, and be it further RESOLVED, That, as part of Columbia Street Pedestrian Bridge Rehabilitation Project, the Board of Public Works here by approves the implementation of 6 fit high Pedestrian Bridge Fencing System as a means restriction measure on Columbia Street Pedestrian Bridge, and be it further RESOLVED, That the City of Ithaca Board of Public Works recommends that the Common Council increase the bridge share(CP#743) of the Columbia Street Pedestrian Bridge Rehabilitation Project in the amount of $79,000 for the out of scope work included in the project. 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Columbia Street Pedestrian Bridge Railing Upgrade (Custom Pedestrian Bridge Fencing System (8 ft high)) — Resolution Alternate 3 WHEREAS, Currently, the City of Ithaca and project consultants (LaBelle Associates,P.C. and TWLA) are working on a project to rehabilitate Columbia Street Pedestrian Bridge over Six Mile Creek, and WHEREAS, the Columbia Street Pedestrian Bridge over Six Mile is located in the City of Ithaca and connects the west side of Six Mile Creek at Giles Street to the east side at Ferris Place, and WHEREAS, The project consist rehabilitation of the Columbia Street Pedestrian Bridge over Six Mile Creek (including removal and replacement of the bridge deck, railing, bridge seats, bearings, and abutment backwalls; rehabilitation of wingwalls and abutment stems; structural steel repairs and painting of structural steel; and aesthetic enhancements to the approach plazas), water and sanitary sewer main removal and replacement and modifications to other existing utilities. WHEREAS, up on the Board of Public Works request, the City of Ithaca together with project consultants has recommended Custom Pedestrian Bridge Fencing System (8 It high) as a means restriction measure on the bridge ,and WHEREAS, the proposed Custom Pedestrian Bridge Fencing System (8 ft high) implementation includes design and fabrication of a post extension system that would be connected to the top rail of the proposed woven steel mesh panels bridge railing system in the current contract documents, and WHEREAS, the woven steel mesh panels would be replaced with a stainless steel wire rope and mesh system (attached) which would be more aesthetically pleasing and will be built of virtually maintenance free materials, and be it further RESOLVED, That, as part of Columbia Street Pedestrian Bridge Rehabilitation Project, the Board of Public Works here by approves the implementation of 8 ft high Custom Pedestrian Bridge Fencing System as a means restriction measure on Columbia Street Pedestrian Bridge, and be it further RESOLVED, That the City of Ithaca Board of Public Works recommends that the Common Council increase the bridge share(CP#743) of the Columbia Street Pedestrian Bridge Rehabilitation Project in the amount of $100,000 for the out of scope work included in the project. 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Columbia Street Pedestrian Bridge Balline Upgrade Below is a Cost Estimate to upgrade the proposed Pedestrian bridge railing. The upgrade would include the addition of a BFft pedestrian fencing system. Two options were investigated. Option 1: Mount a standard vinyl coated steel fence fabric system to the exterior face ofthe proposed bridge railing system in the current contract documents. Option 2: Design and fabricate a post extension system that would be connected to the top rail of the proposed bridge railing system in the current contract documents. The proposed woven steel mesh panels would be replaced with a stainless steel wire rope and mesh system. This system would be more aesthetically pleasing and will be built of virtually maintenance free materials. Option 3: Modify the height of the proposed bridge rall ing system i n the current contract documents from 4'4' to 6-0". Remove the proposedwoven wire steel mesh panels and replace with a stainless steel wire rope and mesh system. Cost Estimates: The following cost estimates are based on state wide bid price averages, supplier material cost quotes, and engineering judgment. Costs that are based on engineering judgment are marked with an(•). These estimates can vary up or dawn. Final costs will be obtained through the contractor once a concept Is selected. Option 1: Standard NYSDOT Pedestrian Bridge Fencing System Estimate is based on NYSOOT Special Specifcation 607.0640-16, Standard Bridge Detail Sheet FD2E, and the Statewide Unit Bid Pdce Average. $=SW fit •$60/ft=$39,600 SAY $50,n00 •• Price increase due to custom fabricated connections and shop curving post at top of fencing system. Option 2: Custom Pedestrian Bridge Fencing System (80.) Webnet Material $107,0g0 )Cost provided by Supplier) Material & Fabrication for Post Extensions $30,000 & Webnet Connection Tabs Labor to Install Webnet • $8,0W (Assume 2 Crews of 2 Lebors) Subtotal $145,000 Deletion of the proposed Steel Woven-$60,000 Wire Mesh Panels from Original Contract Total Option 2 Upgrade: $85,0W Option 3: Custom Pedestrian Bridge Fencing System i60.) ••Assume Option 3 will have similar requirements for additional material and fabrication. The difference mainly lies within the total height of the railing system i6 ft. vs. 8 ft.) Cast for Option 2 Upgrade $85,000 Deduct approximately 25% of total cost for Option 2 -$21,000 (Assume this is based on the calling height ratios) Total Option 3 Upgrade: $64,000 Difference to upgrade the Standard Pedestrian Bridge Fencing System to Option 2: $35,WU (Range =$35,W0 to$50,0pW( Difference to upgrade the Standard Pedestrian Bridge Fencing System to Option 3: $14,W0 (Range =$14," to$30,000( Design Fee: $1S,Wo Approximate design fee to modify existing proposed railing system and confirm existing concrete bridge deck design and steel girder capacity Pmparedic, uRcHa Associates, P.C. 4/6/2011 CITY OFE2�— lO8 E GRE STREET RECEIVED ITHACA NY 4850 MAR 0 9 2011 Office of the Supt. and Engineering Bill to: RICHARD A HOLTZMAN SHEILA K HOLTZMAN 6112 E SUNNYSIDE DR SCOTTSDALE AZ 85254 Property : 205 Thurston Ave Invoice From: Streets & Facilities r (TT1117fTTl ' r i Imo;®�(ml Invoice Date: 02/18/2011 Invoice # : 00014395 Account #: 00003553 Due Date : 03/21/2011 ® AI r PA 111treets & Facilities Division General Billing Information MAR 0 , 7- 1 Do 2011 (607)27"580 Infonnetim specific to bill (607)272-1718 CITY OF ITHF. G� QF ITHACA, N.Y Invoice Ref. REMOVE SNOW Entry Date Item Category Item Description Qty Price Total OV082011 LABOR REMOVE SNOW FROM SIDEWALK 1.00 $50.00 $50.00 Total: $50.00 `(him pawzfer � sf ulo- hau� sha✓eleet �- sid �- �' S�vw,,�a.ct, No one fan a 5hatek i as 4ka, Was rno Y1C-,d, We - Additional Description: l/REMOVE �SNOW�ROM SIDEWALK Gi b�'pf�p{� BILLS NOT PAID WITHIN 3PDAY�CRRUE A LATE PAYMENT PENALT�TE 4"VEAMU4PER-A O 3A0 PER MONTH, WHICHEVER IS GREATER IT PURSUANT TO CITY CODE. BILLS REMAINING UNPAID ON NOVEMBER IST A D TO THE FIRST INSTALLMENT OF THE NEX7 CITY TAX BILLING AND COLLECTED AS A PART THEREOF. Ithaca Climate Smnmary htip://www.=c.comil.edtVclimte/ithaca/=mrt-02-1l.hbnl Monthly Climate Summary for Ithaca, NY February 2011 Day Max Temp Min Temp Avg Temp Departure from Normal nDD CDD Precipitation Snowfall Snow Depth 1 18 6 12 -10 53 0 0.32 2.4 12 2 32 17 25 3 40 0 0.45 3.0 13 3 40 15 28 6 37 0 0.05 0.2 13 4 27 1 14 -8 51 0 0.00 0.0 13 5 34 17 26 4 39 0 0.00 1 0.0 12 6 34 26 30 8 35 0 0.65 1.3 13 7 35 27 31 9 34 0 Trace Trace 12 8 36 17 27 5 38 0 0.29 0.7 13 9 18 -3 8 -14 57 0 Trace Trace 13 10 29 3 16 -6 49 0 0.00 0.0 12 11 18 -14 2 -21 63 0 0.00 0.0 12 12 28 -12 8 -15 57 0 0.00 0.0 12 13 31 11 21 -2 44 0 0.02 Trace 12 14 47 22 35 1 12 30 0 0.00 0.0 12 15 49 13 31 8 34 0 0.05 0.7 11 16 27 8 18 -5 1 47 0 0.00 0.0 11 17 42 26 34 10 31 0 0.00 0.0 11 18 54 34 44 20 21 0 0.00 0.0 8 19 59 21 40 16 25 1 0 0.03 3.0 4 20 24 14 19 -5 46 0 0.12 3.8 8 21 28 15 22 -2 43 0 0.31 3.5 11 22 1 19 -3 8 -17 57 0 1 0.00 0.0 11 23 18 -8 5 -20 60 0 0.00 0.0 10 24 35 -5 15 -10 50 0 0.00 0.0 9 25 38 27 33 7 32 0 0.30 2.5 11 26 31 3 17 -9 48 0 0.44 6.0 16 27 31 12 22 -4 43 0 0.06 0.6 12 28 41 31 36 9 29 0 0.61 0.0 12 Sums 923 321 - - 1193 0 3.70 27.7 - Averages 33.0 11.5 22.2 -1.3 - - - - 11.4 Normalsl 33.2 13.7 23.5 - 1163 1 0 2.06 14.1 - All observations are for the 24 hours ending at Sam on the date indicated. 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