HomeMy WebLinkAbout02-23-11 Board of Public Works MeetingAgendaBOARD OF PUBLIC WORKS
OFFICIAL NOTICE OF REGULAR MEETING
A meeting of the Board of Public Works will be held on Wednesday, February 23, 2011, at
4:45 p.m. in Common Council Chambers - Third Floor, City Hall, 108 East Green Street,
Ithaca, New York.
Agenda
1. Additions or Deletions to Agenda (Items 1 -5: 15 min.)
2. Mayor's Communications
3. Communications and Hearings from Persons before the Board
4. Response to Public
5. Reports
Special Committees of the Board
Council Liaison
Board Liaisons
Superintendent and Staff
Other Department Heads
6. Approval of Minutes (5 min.)
6.1 January 19, 2011, Board of Public Works Meeting Minutes- Resolution
7. Administration and Communications (5 min.)
7.1 Departure of Fellow Board of Public Works Commissioner - Resolution
8. VOTING ITEMS
FT Buildings, Properties, Refuse, and Transit
8.2 Highways Streets and Sidewalks (15 min.)
8.2A Hearing for Wood Street and South Street Traffic Diverters - Resolution
8.3 Parking and Traffic
8.4 Creeks Bridges, and Parks (15 min.)
8.4 Approval in Concept to the Installation of Fencing around Auburn Park -
Resolution
8.5 Water and Sewer
9. DISCUSSION ITEMS
9.1 Master Agreement for Floral Avenue Multi -Use Facility - Discussion (5 min.)
9.2 Master Agreement for Traffic Signal Upgrade Phase II - Discussion (5 min.)
9.3 Converting Aurora Street to Tyro -Way Traffic - Discussion (25 min.)
9.4 Request for Awning at 215 Dryden Road - Discussion (5 min.)
9.5 Bridge Means Restriction - Discussion (5 min.)
9.6 Ithaca Falls Overlook Project - Discussion It min.)
10. New Business
11. Adioumment
If you have a disability that will require special arrangements to be made in order for you to fully participate
in the meeting, please contact the City Clerk at 274 -6570 at least 48 hours before the meeting.
The Board —Pub.. W orks meets on the second, third and fourth Wednesdays of the month at 4:45 p.m. All meetings am voting
meetings, which opens with a public comment period. Meeting agendas are created from prior public input, Deparlmenloperating
and planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three
minutes and to request written comments on lengthy or complex issues. This infomuNon may then be used to create committee
agerulas. with the speaker or author invited to attend.
Notes for BPW Agenda, February 23, 2011
General note: We have modified the format of the agenda slightly to give the discussion
items a less formal appearance, and to free up the presentation order. We are open to
comments and changes. We have also added a page for help in tracking items for
discussion and resolution. This is also open to changes that can improve its utility. It is not
meant to be rigid, but free and useful.
7.1 Departure of Fellow Board of Public Works Commissioner — Resolution
I have modified the draft resolution slightly. Again, you should feel free to make changes.
8.2A Hearing for Wood Street and South Street Tratfic Diverters —Resolution
The Board has had a chance to begin the recent discussion of the traffic diverters on Wood
and South Streets. Some material was in the February 16, 2011, agenda.
In 2000 we held a public hearing at the BPW to gather public input before voting. We had a
South of the Creek neighborhood group that was formed and involved at that time. Things
may have been quiet long enough that we would not have the same level of organization, but
I am sure several of the stalwarts would want to provide their thoughts, following the same
process. I put a public hearing on the March 9, 2011, agenda. This will provide two
opportunities for their input, at the call for a hearing next week and then the voting meeting.
My opinion is that the traffic levels are now below the level that would make these streets
eligible for traffic calming. That would not be unusual if the diverters were solid diverters,
forcing u -tums and prohibiting any through movements in the neighborhood. However,
these diverters are not solid, very porous actually, and the traffic changes are largely the
result of the elements of the master traffic plan that were built. The diverters were temporary
until that change took place.
I have attached some material, With BPW resolutions from September 29, 1999, and January
12, 2000, which provides some of the background for the decision made at that time as well
as the request to remove the measure you have before you now. There is a substantial file of
reports, minutes, discussions, correspondence, and resolutions that could be assembled.
The next step would appear to be to hear from the neighborhood.
Page 2
6.4 Approval in Concept to the Installation of Fencing around Auburn Park —
Resolution
I have provided the resolution that I wrote for the BPW agenda of February 9, 2011. That
started the discussion and resulted in a series of questions for the City Attorney, who
responded that it would take some research. It is possible that the attorney will not be ready
due to the current work load. The open questions that I noted were about prevailing wages
for any work done, could the fences simply be accepted as a gift, the resolution should state
the terms or assumptions such as "who pays ", and any required site plan review should be
addressed.
9.1 Master Agreement for Floral Avenue Multi -Use Facility — Discussion
9.2 Master Agreement for Traffic Signal Upgrade Phase II — Discussion
Two projects have recently received their federal funding through the local Transportation
Improvement Program (TIP), and we need a city funding resolution in order to obtain the
project's Mater Agreement. This is required to proceed with the work. While the projects
have been "in the pipe line" for several years, their sudden appearance on an agenda will
appear new to several members of the BPW and Common Council. I would like to make the
March Common Council meeting so we have put this reminder before both the BPW and the
City Administration Committee of Council on February 23, 2011. While I think of this as a
"For Your Information" effort, I would like your approval before Tim and I appear before the
Committee immediately following the BPW meeting Wednesday night.
9.3 Converting Aurora Street to Two -Way Traffic — Discussion
9.4 Request for Awning at 215 Dryden Road - Discussion
These items are from the agenda of February 16, 2011. Some materials and notes are
provided there. You heard Jane Marcham, resident of Buffalo Street and former Common
Council member, give her opinion on why the one -way streets around the Commons came to
be when she spoke to the Board on February 16, 2011. Tim Logue's memo dated January
26, 2011, is in the agenda of February 16, 2011. We can provide more material upon
request and our discussion of this matter. The awning request is also provided in the
agenda for February 16, 2011, as is the applicable portion of the City Code. The request
seems to be very straight forward.
9.5 Bridge Means Restriction — Discussion
FYI - Attached is an e-mail about the Cornell presentations on the Means Restriction
proposals they have developed conceptual designs for, and would like to present to the
general public. Meetings are being set up for Wednesday, March 2, 2011. The times and
locations are to be announced later, but are on- campus during the day and downtown in the
evening.
9.6 Ithaca Falls Overlook Project — Discussion
FYI - Attached is a memo from Nels Bohn concerning the Ithaca Falls Overlook Project,
which has been a long -time goal of the Ithaca Gun site restoration efforts. Eventually this
project will come to the BPW for authorization.
W.J. Gray, P.E., Supt. of Public Works
February 18, 2010
Page 3
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7.1 Departure of Fellow Board of Public Works Commissioner — Resolution
(Draft of 2/18/11)
WHEREAS, Cynthia Brock was appointed to the Board of Public Works on November 5,
2008, and served on the Board through December 2010, and
WHEREAS, she brought a high level of community participation and contacts to the Board,
initially honed with various civic associations and the PTA, and combined it with her
professional interests and training in management and organizational systems, to assist the
Board in resolving a wide range of issues before it, and
WHEREAS, those issues were largely anticipated in her application for the Board, ranging
from the monumental to the mundane, including the choice of the City's water source for the
next 100 years, Cornell's proposed construction of Millstein Hall (School of Architecture)
over University Avenue, the installation of a new generation of water meters, the
organization and operation of the sidewalk program, budgets for infrastructure maintenance,
neighborhood vitality, sustainable design and energy management, to the resolution of
individual disputes of water and snow removal bills, and
WHEREAS, Cynthia's search for improvements, long range solutions, fairness and savings
lead her to challenge standing procedures as well as preconceived ideas or assumptions,
prior to applying her energy, education, research, and experience to help create new or
improved approaches for the Board's consideration and implementation, now therefore be it
RESOLVED, That the Board of Public Works hereby thanks Cynthia Brock for her
leadership, insight, creativity, passion and many selfless hours dedicated to public issues
during her years on the Board.
Page 4
8.2A Hearing for Wood Street and South Street Traffic Diverters —Resolution
WHEREAS, the Board of Public Works has received several requests for the removal of the
traffic diverters and speed hump which were installed on Wood Street and South Street in
the late 1990's and in 2000, with the Ithaca Fire Department and the Ithaca Housing
Authority representing the requesters, and
WHEREAS, these devices were installed as an interim measure in response to traffic
patterns that had developed due to development occurring along Meadow Street in the early
1990's, and that anticipated in the early 2000's as the Benderson Development project
(Loews, Walmart, Bed Bath and Beyond, etc.) was taking shape, and
WHEREAS, the elements of the Six Point Traffic Plan, which was designed to mitigate the
traffic flows east of Meadow Street, have been built and appear to have been remarkably
successful in reconfiguring traffic patterns east of Meadow Street, and eliminating the need
for the interim measures on Wood and South Streets, and
WHEREAS, the removal of the diverters would improve emergency response, provide
greater flexibility in transit planning, reduce damage to long bodied vehicles such as fire
trucks and buses, and reduce the cultural perception of gated or private Streets, without
significantly impacting the neighborhood because there is no major shift in traffic patterns
anticipated due to the removal, now therefore be it
RESOLVED, That the Board of Public Works calls for a public hearing on March 9, 2011, to
consider the removal of the traffic diverters and speed hump on Wood Street and South
Street.
Page 5
8.4 Approval in Concept to the Installation of Fencing around Auburn Park —
Resolution
WHEREAS, the Board of Public Works has received a request for additional fencing along
the perimeter of Auburn Park from the Drop -In Children's Center, but forwarded through the
Parks Commission, and
WHEREAS, the Parks Commission provided a resolution of support for the additional
fencing, provided that it followed a modified design containing three large strategically
placed openings as shown in a drawing attached to their resolution dated January 11, 2011,
and
WHEREAS, the Board recognizes that support for additional fencing may not be universal in
the larger Fall Creek neighborhood, but understands that fencing is reversible in that it is not
an expensive or complex installation, and that the Drop -In Center is still interested in
providing play areas closer to the center itself, now therefore be it
RESOLVED, That the Board of Public Works hereby approves in concept the installation of
additional fencing at Auburn Park by the Drop -In Children's Center, and directs staff to
review shop drawings for the proposed installation submitted by the Drop -In Center for
conformance with the Parks Commission's resolution prior to providing written approval of
the installation.
Page 6
9.1 Master Agreement for Floral Avenue Multi -Use Facility — Discussion
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CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850 -6590
OFFICE OF THE CITY ENGINEER
'Telephone: 607/274-6530 Fax: 607/274 -6587
To: City Administration Committee
Board of Public Works
From: Tim Logue, Transportation Engineer
Date: February 14, 2011
Re: Master Agreement for Floral Avenue Multi-Use Facility
Your meetings are on the same day, so I am preparing basically the same materials for both
the Board of Public Works and the City Administration Committee with the hope that the
Board can recommend this project to the City Administration, which meets later on February
73w. To that end, please find enclosed a resolution authorizing a new federal -aid, capital
project to construct a multi-use trail in between Floral Avenue and the Flood Control
Channel, including two crossings of Floral Avenue to connect to residences on the west side
of the road. The trail will be an extension of the trail that currently runs south out of Cass
Park under the Route 96 and Route 79 bridges.
This project was submitted to the federal -aid Transportation Improvement Program (TIP) in
2006 and program funds have recently become available. Though the City has to front the
monies for this project, 80% of the project costs are reimbursable from the federal
government. At this point, I am only asking for approval for the design and right -of -way
incidentals phases of the project. Once the design work is complete, construction funds will
be made available and I will return for further approvals. As an engineering study, this
project, so far, is a Type II action in accordance with the City and State environmental review
laws. The environmental review of construction activities will be included in the scope of
work for design and preliminary engineering. I expect that the Board of Public Works will
likely be the lead agency for this review.
Page 7
City Administration Committee
Floral Avenue Mufti -Use Facility
A resolution authorizing implementation and funding in the first instance 100% of the federal aid - eligible
costs and State °Marchisel4^ program -aid eligible costs, of a transportation federal -aid project, and
appropriating foods therefore.
WHEREAS, a Project for the Floral Avenue Multi -Use Facility, P.I.N. 375463 (the "Project ") is eligible for Funding
under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs of such program to be home at
the ratio of 80% Federal funds and 20% non-federal funds, and
WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non- fedeml
share of the costs of Preliminary Engineering/Design and Right -of -Way Incidentals • and
WHEREAS, preliminary engineering, design and Right-of-Way Incidentals are exempt from further environmental
review as Type II actions, now, therefore, the Common Council, duly convened does hereby
RESOLVED, that the Common Council hereby approves the above - subject project, subject to further environmental
review of construction; and it is hereby further
RESOLVED, that the Common Council hereby authorizes the City of Ithaca to pay in the first instance 100%
of the federal and non - federal share of the cost of Preliminary En ing eering/Design and Right -of -Way
Incidentals work for the Project or portions thereof, and it is further
RESOLVED, that the sum of 9$ 2.000 is hereby appropriated from the issuance of serial bonds and made available
to cover the cost of participation in the above phase of the Project, and it is further
RESOLVED, that Common Council hereby creates Capital Project # _, Floral Avenue Multi -Use Facility, to
include the Project costs of $92,000, and it is further
RESOLVED, that in the event the full federal and non - federal share costs of the project exceeds the amount
appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said
excess amount immediately upon the notification by the NYSDOT thereof, and it is further
RESOLVED, that the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements,
certifications or reimbursement requests for Federal Aid on behalf of the City of Ithaca with the New York State
Department of Transportation in connection with the advancement or approval of the Project and providing for the
administration of the Project and the municipality's first instance funding of Project costs and permanent funding of
the local share of federal-aid and state -aid eligible Project costs and all Project costs within appropriations therefore
that ace not so eligible, and it is father
RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of
Ithaca will be roughly 20% of said portion, currently estimated at $18,400 of the $92,000 authorized for this portion
of the project, in monies and in -kind services as managed by the Superintendent of Public Works and monitored by
the City Controller, and be it further
RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of
Transportation by attaching it to any necessary Agreement in connection with the Project, and it is futher
RESOLVED, this Resolution shall take effect immediately
Page 8
9.2 Master Agreement for Traffic Signal Upgrade Phase II — Discussion
CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850 -6590
OFFICE OF THE CITY ENGINEER
Telephone: 607/274 -6530 Fax: 607/274-6587
To: City Administration Committee
Board of Public Works
From: Tim Logue, Transportation Engineer
Date: February 14, 2011
Re: Master Agreement for Traffic Signal Upgrade Phase II
Your meetings are on the same day, so I am preparing basically the same materials for both
the Board of Public Works and the City Administration Committee with the hope that the
Board can recommend this project to the City Administration, which meets later on February
23b. To that end, please find enclosed a resolution authorizing a new federal -aid, capital
project to upgrade City -owned traffic signals at the following locations:
• Cayuga Street and West State /Martin Luther King Jr. Street
• Aurora Street and East State /Martin Luther King Jr. Street
• Court Street and North Cayuga Street
• East Court Street and North Tioga Street
• East Court Street and North Aurora Street
This project was included in the City's 2011 Capital Project Budget. It was submitted to the
federal -aid Transportation Improvement Program (TIP) in 2006 and program funds have
recently become available. Though the City has to front the monies for this project, 80% of
the project costs are reimbursable from the federal government. At this point, I am only
asking for approval for the design phases of the project Once the design work is complete,
construction funds will be made available and I will return for further approvals. As an
engineering study, this project, so far, is a Type II action in accordance with the City and
State environmental review laws. The environmental review of construction activities will be
included in the scope of work for design and preliminary engineering. I expect that the
Board of Public Works will likely be the lead agency for this review.
Page 9
City Administration Committee
Traffic Signal Upgrade - Phase 11
A resolution authorizing implementation and funding in the first instance 100% of the federal aid - eligible
costs and State "Marchiselli" program -aid eligible costs, of a transportation federal -aid project, and
appropriating fonds therefore.
WHEREAS, a Project For the Traffic Signal Upgrade Phase E P.I.N. 375464 (the "Project ") is eligible for funding
order Title 23 U.S. Code, as amended, that calls for the apportionment of the costs of such program to be home at
the ratio of 80% Federal funds and 20 % non - federal funds, and
WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non - federal
share of the costs of Preliminary Engineering and Desior; and
WHEREAS, preliminary engineering and design are exempt from further environmental review as Type E actions,
now, therefore, the Common Council, duly convened does hereby
RESOLVED, that the Common Council hereby approves the above - subject project, subject to further environmental
review of construction; and it is hereby further
RESOLVED, that the Common Council hereby authorizes the City of Ithaca to pay in the first instance 100%
of the federal and non - federal share of the cost of Preliminary Engineering and Design work for the Project or
portions thereof; and it is further
RESOLVED, that the sum of $174,000 is hereby appropriated from the issuance of serial bonds and made available
to cover the cost of participation in the above phase of the Project, and it is further
RESOLVED, that Common Council hereby creates Capital Project # _, Traffic Signal Upgrade Phase II, to
include the Project costs of $174,000 and it is further
RESOLVED, that in the event the full federal and non - federal share costs of the project exceeds the amount
appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said
excess amount immediately upon the notification by the NYSDOT thereof, and it is further
RESOLVED, that the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements,
certifications or reimbursement requests for Federal Aid on behalf of the City of Ithaca with the New York State
Department of Transportation in connection with the advancement or approval of the Project and providing for the
administration of the Project and the municipality's first instance funding of Project costs and permanent finding of
the local share of Federal -aid and state -aid eligible Project costs and all Project costs within appropriations therefore
that are not so eligible, and it is further
RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of
Ithaca will be roughly 20% of said portion, currently estimated at $34,800 _ of the $174,000 authorized for this
portion of the project, in monies and in -kind services as managed by the Superintendent of Public Works and
monitored by the City Controller, and be it further
RESOLVED, that a certified copy of this resolution he filed with the Nev; York State Commissioner of
Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further
RESOLVED, this Resolution shall take effect immediately.
Page 10
18/2011 Bill Gra - FWd: City/CU Means Restriction Committee Pa e 1
I+em q.5
From: Bill Gray
To: 8111 Gray
Date: 2/18/20113:02 PM
Subject: Fwd :City /C1 Means RestiWon Committee
»> Jessie Dimick 1tirl7@cpmel1.edu> 2/18/20119:52 AM >>
Greetings,
Please save the following dates on your calendars for two wry imPOrtant sessions on the bridge means restriction prpject— March 2
fore series of public presentations and Mardi 9 Frmm 9:00 — ll:OOam Fa Fleor Confemnre Roam (206) City Hall, for a Gry
Comell Means Restriction Committee meeting with the Mayor In attendance. The archite from NADAAA will be presenting pre -
srhematic concepts at a series of public forums ou March 2 —two will be held downtown and two on the Correll campus. The
Presentations will be in the mommg, Wound lunch and (two) in the evening. The March 2 forums are open to the general public and
we request your attendance as your sdwdule albws. Times and locations are being finalized and will follow within the rent week.
We would also like you to inform the groups that you represent as well as others and encourage them to attend.
The March 9 Qty-Cl Mears Restriction Committee meeting Is expected to be a discussion of the pre -sc emabc concepts, fallowing
upon the March 2 presentations. Please contact me if you have airy, questions.
Many thanks,
Mina
Minalehi M. Amundsen
University Planner-
Cornell University
102 Humphreys Service Building
Ithaca NY 19853
Tel: (607) 259 -8226
Fax: (607) 255-1968
Email: mire.amundseriaromell edu
9.6 Ithaca Falls Overlook Project — Discussion
0 ■ 0'
Ithaca
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Agency
108 East Green Street
Ithaca, New York 14850
(607) 274 -6559
MEMORANDUM
To: Common Council City Administration Committee I Board of Public Works
From: Nels Bohn, Director of Community Development
RE: Ithaca Falls Overlook Project
Date: February 4, 2011
The purpose of this memo is to provide an update on the Ithaca Falls Overlook project and
request establishment of a capital project in an amount not to exceed $778,000 to account for
funds that will be expended and reimbursed to the City.
The 0.95 acre site runs along the western side of the former Ithaca Gun factory property from
Lake Street, over the raceway, to a scenic overlook of the Ithaca Falls (see attached maps). The
objectives for the project are (1) define the limits of environmental contamination on -site and
down gradient off -site, (2) clean up contamination for future public park use, (3) develop the
site for an ADA- accessible walkway and scenic overlook park, and (4) facilitate private - sector
redevelopment of the adjoining former Ithaca Gun factory site.
The City has been awarded $700,200 in Environmental Restoration Program (ERP) assistance by
the New York State Department of Environmental Conservation. Travis & Travis Development
LLC, the future developer of the Ithaca Gun site, has pledged an additional $77,800 to the City,
so all third -party City expenses are expected to be reimbursed.
The Ithaca Falls Overlook project is being conducted in tandem with the private - sector
redevelopment of the former Ithaca Gun factory site. The demolition and environmental
remediation of the Ithaca Gun factory site is being overseen by NYSDEC through the Voluntary
Cleanup Program. All stockpiled demolition debris has been removed from that site and the
property owner is now working to address remnant contamination to achieve a clean up
standard that will allow for residential townhouse development and conveyance of the
property to Travis & Travis Development, U.C. With stockpiled debris removed, the threat of
cross contamination of the Ithaca Falls Overlook site has been greatly diminished.
The next step in the Ithaca Falls Overlook project is to hire an environmental consultantto
investigate the site and devise strategies for remediating site contamination. An RFQ was
issued and responses were reviewed by the following Consultant Selection Working Group:
-Todd Bittner, Director of Natural Resources, Cornell Plantations
-Scott Gibson, Environmental Engineer
-Sarah Steuteville, Ithaca Gun CAG Chairperson
-JoAnn Cornish, Director of Planning & Development
- Frost Travis, Travis & Travis Development LLC
Six firms responded and three firms were interviewed. An important consideration in the
evaluation process was the consultant's approach to public participation. The Consultant
Selection Working Group unanimously recommended selection of Barton & Loguidice, P.C.
( Steuteville absent).
B &L will conduct an investigation to determine the nature and define the limits of
contamination and devise alternative strategies to remediate environmental contamination.
The project is anticipated to include Interim Remedial Measures (IRMs) to remove existing
sources of contamination, including subsurface lead contamination. Consultant work is
estimated to cost approximately $110,000, excluding any Interim Remedial Measures approved
by NYSDEC.
When we get to a point in the process where contamination removal is proposed, B &L will
prepare contract documents for public bidding of a public works project to be authorized and
awarded by the BPW. B &L will oversee such contamination removal work.
Please contact me at nelsb@cityofithaca.ore with any questions on this matter.
Enclosures maps
cc (¢mall): Fifth Ward Nderperson Cogan
J. Cornish, Director of Planning & Development
D. Hoffman, City Attorney
B. Gray, Superintendem of Public Works
R. Benjamin, Asst. Superintendent for Streets & Facilities
Parks Commission
Natural Area Commission
Ithaca Gun CAG
Ithaca Falls Consultant Selection Working Group
Fall Creek Redevelopment LLC
P. Greveli in& O'Brien & Gem
Doreen Simmons, Estebrook & Hancock
Gary Prisrott, NYSDEC
K, Gehring, Engineering
Project file
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