HomeMy WebLinkAbout11-10-14 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS
OFFICIAL NOTICE OF REGULAR MEETING
A meeting of the Board of Public Works will be held on Monday, November 10, 2014, at 4:45
p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca,
New York.
Agenda
1. Additions or Deletions to Agenda (Items 1 -5: 15 min.)
2. Mayor's Communications
3. Communications and Hearings from Persons Before the Board
4. Response to the Public
5. Reports
Special Committees of the Board
Council Liaison
Board Liaisons
Superintendent and Staff
Other Department Heads
6. Approval of Minutes — 5 min.
6.1 October 27, 2014 Regular Meeting Minutes
7. Administration and Communications
7.1 Water Supply Project Status Report
8. VOTING ITEMS
8.1 Buildings, Properties, Refuse and Transit
8.2 Highways, Streets and Sidewalks
8.3 Parking and Traffic — 30 min.
A. Resolution to Modify the Public Parking Lot at the Corner of Fulton Street
and Court Street to Permit Only Parking
8.4 Creeks, Bridges and Parks
8.5 Water and Sewer — 5 min.
A. Recommendation to Establish a Capital Project and Funding to Replace
the Watermain on Willard Way — Resolution
9. DISCUSSION ITEMS — 20 min.
9.1 Cascadilla Creekway Project Update
9.2 Lake Street Public Park Enhancements
9.3 Safe Routes to School and Bicycle Boulevards Update
9.4 Ithaca Farmer's Market Request for Hardened Surface at DeWitt Park
10. New Business
11. Adjournment
The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public
comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the
Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or
complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend.
If you have a disability that will require special arrangements to be made in order for you to fully
participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 48 hours before the
meeting.
Notes for BPW Agenda, November 10, 2014
7.1 Water Supply Project Status Report
O'Brien & Gere has submitted a report on the status of the Water Treatment Plant Project. Enclosed is
a report prepared by Rick Gell detailing additional engineering needed and additional design
contract costs incurred by O'Brien & Gere, as well as a refined estimate.
8.3A Resolution to Modify the Public Parkina Lot at the Corner of Fulton Street and
Court Street to Permit Only Parking-
Staff met with the City Attorney, and he would prefer pursuing modifying the lot to permit only
parking with a one -year lease. During the leased period, staff will look at available options for
reverting ownership back to the State.
8.5A Recommendation to Establish a Capital Project and Funding to Replace the
Watermain on Willard Way — Resolution
Erik Whitney has provided a resolution for the Board's consideration.
9.1 Cascadilla Creekway Project Update
Bridge Systems Engineer Addisu Gebre has provided a memo to the Board that explains the
need for this project.
9.2 Lake Street Public Park Enhancements
There is a plan to rehabilitate Lake Street Bridge over Fall Creek. The City has been awarded
an additional $30,000 to enhance the Lake Street Bridge Public Park. Information is provided
herein to explain the enhancements.
9.3 Safe Routes to School and Bicycle Boulevards Update
Since the Board approved the Bicycle Boulevard Plan in 2012, many discussions have been
held with staff and other stakeholders. Transportation Engineers Tim Logue and Kent Johnson
have provided a memo explaining some possible modifications to the plan along with
information about Safe Routes to School grant.
9.4 Ithaca Farmer's Market Request for Hardened Surface at DeWitt Park
We have received a request from Ithaca Farmer's Market to repair the tree lawn around DeWitt
Park where Market vendors set up during the summer Weekday Markets. Enclosed is an e-
mail from Aaron Munzer. Staff has discussed the request and evaluated the costs to the City
for restoring the grass or replacing the grass with other materials. Supt. Thorne will provide
recommendations to the Board at the meeting.
K.ath 6ehrLK,0, Exec. Asst. for
M�ZhaeLJ. Thorv-e, P.E.
super%vvtewdevvt of T>V. o WDYizs
November 0, 2024
Page 2
July 11, 2014
Mr. Erik Whitney, P.E., Assistant Superintendent
City of Ithaca Department of Public Works
510 First Street
Ithaca, NY 14850
RE: Water Supply Project - Status Report
FILE: 1598/49288
Dear Erik:
I-Cm7 r
The completion of the water treatment plant design represents a significant milestone in the Water Supply
Project. We thought it was an appropriate time to examine the project budget in detail and update our plan for
completing the project with the project funds available. On December 20, 2012, we submitted a letter outlining
the project status after completion of the membrane purchase specifications and the design of Contracts No. 2
and No.3. At that time we identified a limited number of changed conditions and set forth a plan to have full
recovery by the time the Water System Improvement Contracts and Giles St and Interconnection Building
contracts were bid and the Reservoir Improvements Package was complete and permitted. As we have
discussed, the approval of the Pall Corporation (Pall) contract and submittals and the construction activities to
date have required more time and effort than anticipated and we therefore have not been able to recover the
costs. We have prepared this project status report to document project changes, communicate budget status
and provide an update to our proposed project budget compliance strategy.
CURRENT PROJECT ACTIVITIES
The following is a summary of the major activities as of June 28, 2014.
The design of all the project elements is now essentially complete. The only pending design item is
resolution of comments received from the New York State Department of Health on Contract No.1 Sixty -
Foot Reservoir and Dam Improvements and receipt of the Joint Application for Permit for work within
the Sixty -Foot Reservoir from the New York State Department of Environmental Conservation. We are
not aware of any issues to be resolved with the Joint Application for Permit or the NYSDOH that will
have a significant impact on the project budget.
The review of the membrane equipment submittals was completed in April, 2014. This task was
anticipated to have been completed by October of 2013. Ultimately the submission required the review
of twelve separate submissions totaling 3,962 pages of information. The unanticipated effort and delays
were largely the result of efforts to resolve the clarifications proposed by Pall in their original bid
related to the use of their request to use their ARIA system in lieu of the equipment they had originally
proposed during the site planning review stage. The resolution of the clarifications required negotiation
of a no cost change order to accommodate the changes requested by Pall, review of multiple submittal
packages, and extensive adjustments to our design to reflect adding feed and recycle flow tanks to the
process and locating membrane units on both operating floors of the water treatment plant building.
While these revisions will provide long -term operational benefits to the City, the additional design effort
adversely impacted our engineering budget.
333 West Washington Street, PO 4873, Syracuse, NY 13221 -4873 1 p 315- 956 -6100 1 f 315- 463 -7554 1 www.obg.com
360° Engineering and Project Delivery Solutions
Mr. Erik Whitney, P.E., Assistant Superintendent
July 11, 2014
Page 2
® 2012 O Brien & Gere. All Rights Reserved.
The Water System Improvement Contracts 2A and 2B were substantially complete on June 6, 2014 with
minor punch list items currently being addressed. The notices to proceed with these Contracts were
issued on May 15, 2013 with final completion scheduled for December 26, 2013. Construction related
delays are largely attributable to the addition of a box culvert as requested by the Army Corp of
Engineers, adjustments to the retaining wall locations to reflect the actual rock conditions encountered,
and the difficulty the contractor had constructing the retaining walls during adverse weather
conditions. The delays in completing this construction required approximately six months of
unanticipated inspection and office coordination, which adversely impacted the budget.
The City received Beneficial Occupancy of the Giles Street Residuals Handling Facility and Thickener
No.1 at the end of May, 2104. The second thickener is anticipated to be completed during the month of
August 2014. The notices to proceed with this contract were issued on May 15, 2013 with final
completion scheduled for February 19, 2014. The Contractor's construction progress was slower than
anticipated, with significant delays getting the building erected and enclosed. The delay in getting the
building enclosed adversely impacted subsequent construction activities. The delays in completing this
construction are projected to require approximately six months of unanticipated inspection and office
coordination, which adversely impacted the budget.
The construction of the Interconnection Building is near completion. Start-up and testing of the
equipment is complete and the facility is functional. There is an outstanding item regarding the
construction of the segmented retaining walls. The upper walls have settled and the drainage system for
all the walls is not functioning. The walls will need to be reconstructed. Our assessment of the situation
is that the settlement and poor drainage is the result of the means and methods used to construct the
wall, but resolution of the cause and remedy with the Contractor has not been reached. Resolution has
required additional office engineering and contract administration time that has adversely impacted the
budget.
The advertisement for bids for the water treatment plant was issued on May 20, 2014 with the bid
opening completed on July 1, 2014. The Notice to Proceed is anticipated to be issued in July, with a
projected completion date of July 2016. We had anticipated that the shop drawing review of the Pall
equipment would have been completed more efficiently, such that construction of the water treatment
plant would be completed concurrently with the other water supply project contracts. The total
construction duration for the entire water supply project was budgeted based on a 27- month program.
Based on the current schedule, it is projected that an additional 12 months of inspection and office
support will be required to complete the water treatment plant construction.
• The conditions for joint Application for Permit for work within the Sixty-Foot Reservoir are not known
at this time but are anticipated to include restrictions for when work can be performed within the
reservoir. Consequently it is uncertain whether the construction can be completed concurrently with
the water treatment plant as originally planned. This budget update is based on the assumption that
delays, if any would be accounted for in a separate budget under development for the upgrade or de-
commissioning of the City's four dams on Six-Mile Creek.
333 West Washington Street, PO 4873, Syracuse, NY 13221 -4873 1 p 315 - 956 -6100 1 f 315 - 463 -7554 1 www.obg.com
360° Engineering and Project Delivery Solutions
Mr. Erik Whitney, P.E., Assistant Superintendent
July 11, 2014
Page 3
0 2012 O'Brien & Gere. All Rights Reserved.
The City and O'Brien & Gere have made a diligent effort to minimize the project scope changes made
during design development. There are a number of items that were changed however, based on the goal
to provide long -term value and as a result of improved knowledge of the existing site conditions. While
it is normal for project scopes to change during design development, collectively the changes
experienced on this project characterize the unusual complexity of this project and the effort that was
required to address this level of complexity. Contributing factors include: adjustments to accommodate
the Pall ARIA equipment, the need to maintain operations during construction, the need to construct the
building in multiple phases, the exceptionally small size of the site, and the steep grades around the
existing clearwell.
Examples of scope changes include the need to lower floor elevation of the process area on the first floor
to accommodate the Pall equipment, change the building layout to accommodate concrete forming and
construction phasing constraints, revising the site grading and adding retaining walls around the
existing clearwell, after site clearing revealed different site conditions in areas previously inaccessible
to the surveyor, replacing aging utilities throughout the plant site, adding a jib crane to the garage,
various laboratory casework utility and furnishing upgrades, and adding FRP grating to the clearwell
pipe gallery.
O'Brien & Gere understood that this would be a relatively complex design from the start, but the level of
complexity was even greater than expected when budget estimates were prepared, requiring more
effort that adversely impacted the budget. One metric that is sometimes used to evaluate the
engineering design effort is as a percent of the construction cost. In this case our actual design costs for
the water treatment plant were $1,150,000 representing 5.6% of the $20.5M bid price for the
membrane equipment and construction, which is well within industry norms for a retrofit project of
beyond average complexity.
EARNED VALUE ANALYSIS
The attached earned value analysis includes a task breakdown of the budget for professional services
and our assessment of the percent complete for each task. The costs incurred for professional services
to date total $3,082,627. Our current authorization totals $4,345,070 which includes authorizations for
Control System Integration and a supplemental engineering assessment of the Sixty -Foot Dam. The
project budget for professional services includes our authorized amount for engineering and control
system integration costs plus an amount of $154,930 to round up the total for this line item to
$4,500,000. The effort to amend the Engineering Assessment of the Sixty -Foot Dam was not originally a
budgeted task.
The project budget for the work completed to date has been impacted for reasons described previously
and we no longer think the professional services can be completed with the funds authorized. We
project that a final authorization of $4,750,000 will be needed to complete the project indicating a
requested budget increase of $404,930. We are actively working to reduce costs during construction
and we will continue to provide monthly updates on our progress. In the interim, we have updated the
overall project budget as shown below to how the overall project budget would be impacted with the
requested budget increase.
333 West Washington Street, PO 4873, Syracuse, NY 13221 -4873 1 p 315 - 956 -6100 1 f 315 -463 -7554 1 www.obg.com
360° Engineering and Project Delivery Solutions
Mr. Erik Whitney, P.E., Assistant Superintendent
July 11, 2014 ® 2012 O'Brien & Gere. All Rights Reserved.
Page 4
PROJECT BUDGET UPDATE
An updated project budget is shown in the following table. This analysis reflects the requested engineering fee
increase In summary, based on the current project status, we are confident that the $36,369,969 authorized for
this project is sufficient to complete the project and that the contingency funds remaining for the project are
appropriate. The contingency funds reflect approximately 8% of the estimates for work yet to be completed.
Description
Sixty -Foot Dam and Reservoir Improvements*
Water System Improvements
Giles St. and Interconnection Building
Water Treatment Plant Construction
Membrane Equipment Purchase
Subtotal
Contingency
Total Estimated Construction Cost
Professional Services
Engineering
Control System Integration
Total Estimated Project Cost
*Estimated cost reflecting splitting dredging costs with dam
rehabilitation project.
April 2013 Budget
$4,550,000
$2,044,000
$4,484,309
$15,200,000
$3,124,360
$29,402,669
$2,497,331
$31,900,000
$4,000,000
$500,000
$36,400,000
Updated Budget
$3,000,000
$1,950,000
$4,481,891
$17,399,500
$3,122,969
$29,954,360
$1,665,609
$31,650,000
333 West Washington Street, PO 4873, Syracuse, NY 13221 -4873 1 p 315 - 956 -6100 1 f 315 - 463 -7554 1 www.obg.com
3600 Engineering and Project Delivery Solutions
$4,250,000
$500,000
$36,369,969
Mr. Erik Whitney, P.E., Assistant Superintendent
July 11, 2014
Page 5
SCHEDULE
0 2012 O'Brien & Gere. All Rights Reserved.
The following is a summary of the major activities that will be conducted during the next invoice period.
• Coordination with regulatory agencies on the review of the Joint Application Permit associated with the
work within the Sixty -Foot Reservoir.
• Review of the bids received for the construction of the water treatment plant and providing a summary
of the bids received and recommendations regarding the award of the contracts
• Monitoring the completion of punch list items for Contracts 2 and 3
SUMMARY
The engineering budgets established for this project anticipated complexity based on the high level of
technology being applied, the need for a multi - phased construction, the need to maintain plant operations
during construction, and the limited space available on site. The degree of complexity however turned out to be
even more than we had anticipated as described in this letter. We would like to meet with you after you have
had an opportunity to review this information, review the project status, and to establish a path forward to
address the engineering budget. In the interim, if you have any questions about this status report or require
additional information, please do not hesitate to contact me.
Very truly yours,
O'BRIEN & GERE ENGINEERS, INC.
Fwo
45- M1 %J //
Richard E. Gell, P.E.
Senior Managing Engineer
cc: Michael Thorne
William Gray, P.E
Robert C. Ganley, P.E.
Attachments:
Earned Value Analysis
1: \Ithaca -C. 1598\ 49288. Water - Supply- Pr \Corres \Ithaca \Project Status Reportjuly 11_ 2014.docx
333 West Washington Street, PO 4873, Syracuse, NY 13221 -4873 1 p 315 - 956 -6100 1 f 315 - 463 -7554 1 www.obg.com
360° Engineering and Project Delivery Solutions
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8.3A Resolution to Modify the Public Parkins Lot at the Corner of Fulton Street and
Court Street to Permit Only Parkins
WHEREAS, the public parking lot at the corner of Fulton and Court Streets, containing 30
parking spaces plus two Handicap spaces, currently does not generate revenue and is only an
expense to the city in regards to maintenance, snow removal, landscaping, salt, sweeping and
general cleaning, and
WHEREAS, Wink's Auto Body Shop, located next to the parking lot, has submitted an offer to
buy 20 permits each month and complete all general maintenance for the entire parking lot,
including snow removal, salting, sweeping, sidewalk, striping, and landscaping, which will
reduce annual expenses for this lot and generate annual revenue of $4,800 where it has never
generated revenue before, and
WHEREAS, ten additional parking spaces would remain available for public use through the
sale of monthly permits by the City, now therefore be it
RESOLVED, That the Board of Public Works authorizes the Superintendent of Public Works,
upon consultation with the City Attorney, to enter into an annual agreement with Wink's Auto
Body Shop for the purchase of 20 parking permits each month and the maintenance of the
parking lot, which agreement shall be reviewed and renewed each year, and be it further
RESOLVED, That the City change the status of the public parking lot to a Permit Only Lot and
will sell the addition ten parking spaces to the public as needed through the City Chamberlain's
Office.
Page 3
8.5A Recommendation to Establish a Capital Project and Funding to Replace the
Watermain on Willard Way — Proposed Resolution
WHEREAS, the City's watermain on Willard Way is 80 years old, originally constructed in
1935, supplies eleven (11) customer water services and consists of 570 - linear feet of 4 -inch
diameter cast iron pipe through which less than 100 -gpm of water can be supplied, indicating
the pipe is very heavily tuberculated (lots of lumpy mineral and iron nodules deposited on pipe
walls) with a substantially reduced cross section, typical of a pipe long past its replacement
due date, and
WHEREAS, the City DPW Water & Sewer Division conducted a fire flow test on the watermain
on Willard Way upon request received from engineers for 230 Willard Way designing a fire line
connection and sprinkler systems for fire protection to be installed, and
WHEREAS, the fire flow test conducted showed that the existing watermain on Willard Way
was not capable of supplying adequate fire flow to either the existing municipal fire hydrant, or
private fire service lines to meet the current and future needs of customers on Willard Way,
and
WHEREAS, cleaning or lining the existing 4 -inch diameter watermain is not an option, since a
minimum of a new 6 -inch diameter watermain will be necessary to enable fire flows meeting
current standards, and
WHEREAS, City Department of Public Works Water & Sewer Division staff have estimated the
maximum cost for replacement to be $80,000, and
WHEREAS, City Department of Public Works Water & Sewer Division staff estimates our
Crews could complete this work in six to eight weeks during the time frame from late Fall 2014
to early Spring 2015, now therefore be it
RESOLVED, That the Board of Public Works recommends that Common Council establish a
capital project with funding not to exceed $80,000 to facilitate the construction of a
replacement watermain on Willard Way.
Page 4
Item 7,1
CITY OF ITHACA
108 East Green Street, Ithaca,'New York 14850 -6590
OFFICE OF TIE CITY ENGINEER
Telephone: 607/274-6530 Fax: 607/2746587
AMMORANDUM
TO: Board of Public Works
FROM: Addisu Gebre- Bridge System Engineer
DATE: November 10, 2014 t
RE: Cascadilla Creekway Project
This memo is intended to provide information regarding Cascadilla Creekway Project.
The city recently closed the Sears Stmt pedestrian bridge over Cascadilla Creek due to
structural concerns. The railings along the creek are substandard and need replacement The
segment of Cascadilla Avenue from Tioga Street to Cayuga Street is part of the Ithaca bicycle
Boulevard Plan and an opportunity exists to redesign the shared space along the creek to be more
pedestrian and bicycle friendly and calm traffic. Lastly, the BPW was interested in some
enhancements at the intersections of Cayuga Street and Cascadilla Street; this work could be
included in the project, as well.
Detailed Project Description
Sears Street Pedestrian Bridge is a 26 -foot span composed of two 15 -inch channel, stringers,
5feet apart. The 51/2 -inch reinforced concrete deck is supported on the bottom flanges of the
stringers. The channels rest on the creek flood walls. Lateral bracing on the underside of the
bridge consists of transverse channels and wide flange sections welded to the channel stringers.
Currently, the underside of the deck contains heavy spalling along the bottom flange of the
channels and minor scaling throughout the entire span.
The bridge replacement component of the project will likely include the following:
• Removal and disposal of the existing pedestrian bridge,
• Mnor substructure and bridge seat repair,
• Installation of new pedestrian bridge with concrete deck surface and
• Work Zone Traffic Control
The existing railings along the edges of Cascadilla Creek pose a couple safety concerns. First,
some areas have deteriorated to the point that rust intrusion has fully severed some rails, and
other rails have so little cross section remaining that even a small force (like standing on a rail)
would likely cause it to abruptly fail. Second, even where the metal has adequate strength
remaining, the very broad spacing of the rails affords little protection for pedestrians, particularly
children. Additionally, the low railing height does not provide adequate protection for cyclists,
which is an important aspect to address as this street is expected to see an increase in bicycle use
once the Bicycle Boulevard, network is established.
During previous maintenance operations, the City of Ithaca had extended the creek wall in some
locations to provide a small barrier curb; a similar extension of the rest of the creek wall is
proposed in this project so that a curb is present throughout. This curbing will provide a uniform
mounting base for the new railing. Drainage holes will be installed through the curb at periodic
intervals so that water can continue to move from the street to the creek.
Six (6) of the existing curb ramps at the Cascadilla Ave. / N. Cayuga St. intersection lack ADA-
compliant tactile block fields and are in various levels of deterioration. Under this project, the
curb ramps will be reconstructed to meet current ADA guidelines. The City has received
complaints about the intersection from pedestrians and bicyclists. Minor enhancements with curb
relocation, pavement markings and signage will be considered as part of this project.
The four infrastructure components included in this project are:
1. Remove the Sears St. Pedestrian Bridge and replace it with a new pedestrian bridge. The
existing pedestrian bridge, built in 1930, has deteriorated to the point that the City of
Ithaca closed the bridge to public use due to its questionable structural integrity (see
Figure 1).
2. Enhance Cascadlla Avenue and upgrade it to include it in the City's Bicycle Boulevard
system, primarily with pavement markings and signs.
3. Remove the deteriorated railings along the creek and replace them with railings that
conform to current safety standards. The existing railings are very deteriorated in some
locations, affording little protection to pedestrians and bicyclists. The outdated design
(even where the condition is acceptable) does not provide an adequate level of safety for
children or bicyclists. In order to provide a secure mounting surface, a certain amount of
creek wall rehabilitation will be required.
4. Make pedestrian enhancements and upgrade six (6) curb ramps at the Cascadilla Ave. /
N. Cayuga St. intersection to meet current ADA guidelines.
Page 2 of 6
Expected Benefits to Result from Project
Numerous benefits will result from the successful completion of this project. The benefits can be
divided into six general areas:
• Reinstate bridge access for pedestrians
• Enhancement of Cascadilla Avenue as a bikeway
• Mitigation of safety hazards
• Upgrades to meet ADA accessibility guidelines
• Installation of traffic-calming measures
• Advancement of goals in local plans
• Preservation of creek wall
Project Cots and Funding
The total project cost is $750,000 and project funding will be derived from two sources: federal
enhancement funds (federal share), and City of Ithaca serial bond financing (non - federal share).
The transportation Alternatives Program provides 80 percent ($600,000) federally funded
reimbursement for eligible expenses up to the award amount. As shown in the June 05, 2014
Resolution (attached), the City of Ithaca has made a commitment to provide $150,000 (20
percent of the total project cost) in project funding.
f nplementation Schedule
If you have any questions, please contact me at (607)274 -6530 or
Page 3 of 6
Start Date
End Date
Awarded
(10/14)
Project Placed on the TIP
(11/14)
(01115)
Execote Agreement with NYSDOT
(01115)
(04/15)
Select and Hire Engineer
(03/15)
(06115)
Prepare Design Approval Document
(06115)
(06/16)
Prepare Contract Documents
(06116)
(01/17)
Bid and Award Project
(02/17)
(04/17)
Construct and Inspect Project
(05/17)
(09/17)
Initiate Project Closeout
(09/17)
(12117)
If you have any questions, please contact me at (607)274 -6530 or
Page 3 of 6
Figures:
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Figure 1: Corrosion on bottom flange and minor scaling on the
underside of the bridge deck.
Figure 2: Poor transition from the approach to the bridge and an open
gap between the deck and stringer.
Page 4 of 6
Figures (Continued)
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Figure 3: Crosswalk at Cayuga Street and Cascadilla AVefiue
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Figure 4: Corrosion at railing base
Page 5 of 6
figures (Continued)
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Figure 5: Deteriorated Creek Wall
Figure 6: Area location map
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Page 6 of 6
By Alderperson Mohlenhoff By Adwperson Clairbome
WHEREAS, the New York State Department of Transportation has noticed the
availability of the federal Transportation Alternatives Program, and
WHEREAS, on April 28, 2014 the Board of Public Works considered various projects
that would be eligible for such funding and recommended a project for Cascadilla
Avenue, between Cayuga and Tloga Streets, including the Sears Street pedestrian
bridge, which is eligible for funding under Title 28 U.S. Code, as amended, and
WHEREAS, enhancements in this area would help address important infrastructures
needs, including replacing the Sears Street pedestrian bridge, replacing and enhancing
the railing along the creek, and making, pedestriarrlbicycle enhancements at the
Intersections at either end, and
WHEREAS, this corridor is a portion of the Bicycle Boulevard Plan, as approved by the
Board of Pub1c Works September 24, 2012, and
WHEREAS, Common Council Is interested In applying for a Transportation Alternatives
Program grant in order to design and construct enhanced pedestrian and bicycle
fadlities in this area; now, therefore be it
RESOLVED, That the Mayor d the City of Ithaca, is hereby authorized and directed to
submit an application for funding to the New York State Department of Transportation in
accordance with the provisions of the Transportation Alternatives Program, in a amount
not to exceed $750,000, and upon approval of said request to enter into and execute a
project agreement with the State for such financial assistance to the City of Ithaca for
design, right -of -array acquisition, construction and construction inspection of a project to
enhance pedestrian and bicycle accommodations in the Cascadilla Avenue corridor from
Cayuga Street to Tioga Street, and be it further
RESOLVED, That contingent upon award of the Transportation Alternatives Program
funds, Common Council hereby authorizes the establishment of Capital Project 0802 to
pay, in the first instanos, 100% of the federal and non - federal share of the cost of all
work for the Project, and be it further
RESOLVED, That contingent upon award of the TAP funds, the sum not to exceed
$750,000 is hereby appropriated from serial bonds and made available to cover the cost
of participation in the above Project In the first Instance, and be it further
RESOLVED, That the total project cost shall not exceed $750,000 with the
understanding that the breakdown of funds to be approximately $600,000 in federal
Transportation Enhancement Program funds, and $150,000 in City of Itha w serial bond
financing, to be administered by the Superintendent of Public Works, and be It further
RESOLVED, That in the event the full federal and non - federal share costs of the project
exceeds the amount appropriated above, the City of "hace Common Council shall
convene as soon as possible to appmpriats said excess amount immediately upon the
notification by the NYSDOT thereof, and be it further
RESOLVE% That the Mayor of the City of Ithaca be and is hereby authorized to execute
all necessary Agreements, and that the Superintendent of Public Works is hereby
authorized to execute all certifications or reimbursement requests for Federal Aid and/or
Muld -Modal Program f=unding on behalf of the City of Ithaca with NYSDOT in connection
with the advancement or approval of the Project and providing for the administrsitlon of
the Project and the municipality's first instance funding of project costs and permanent
funding of the local share of federal -aid and all Project costs that are not so eligible, and
be it further
RESOLVED, That a certified copy of this resolution be filed with the Now York State
Commiesioner of Transportation by attaching it to any necessary Agreement in
connection with the Project, and be it further
RESOLVED, That this resolution shall take effect immediately
A vote on the Resolution resulted as follows:
Ayes (9)
Nays t1 j Brock
Carried
STATE OF NEW YORK
COUNTY OF TOMPKINS SS:
CITY OF ITHACA
I, Julie Conley Holcomb, City Cleric of the City of Ithaca, do hereby certify that the
foregoing resolution is a true and enact copy of a resolution duly adopted by the
Common Council of said City of Ithaca at a regular meeting held on the nth day of June,
2014, and that the same is a complete copy of the whole of such resolution.
IN WITNESS WHEREOF, I have hereunto set my hand and the Corporate Seal of the
City of Ithaca, this 5a' day of June, 2014.
i
J Fe Conley Holcomb,
C>ty Cleric
City of Ithaca, New York
STATE OF NEW YORK
DEPARTMENT OF TRANSPORTATION
ALBANY, N.Y. 122$2
W W W. DOT. NT.QOV
JOAN MCDONALD
commis61ONER
October 27, 2014
Addisu Gebre
Bridge System Engineer
City of Ithaca
108 East Green Street
Ithaca, NY 14850
Dear Mr. Gebre:
ANDREW M. CUOMO
GOVERNOR
I am pleased to advise you that your request for Transportation Alternatives Program
funds for the City of Ithaca has been approved. The Transportation Alternatives Program
provides 80 percent federally funded reimbursement for eligible expenses up to the award
amount. I am delighted that the New York State Department of Transportation ( NYSDOT) will
be able to work with you on this project.
The NYSDOT Regional Local Projects Liaison, Sharon Grabosky, will contact you to
discuss the next steps. The Liaison will schedule a project kickoff meeting to assist you in
developing a Project Management Plan and in complying with all federal and state requirements.
Your NYSDOT Regional Office will work with your Metropolitan Planning Organization
(WO), if you are in an MPO area, to ensure your project is added to the Transportation
Improvement Plan.
If you have any questions, feel free to contact me or your staff may contact Donald
Sweezy, Director, Local Programs Bureau at 518- 485 -8785.
cc: Phillip Eng, Executive Deputy Commissioner
Roderic Sechrist, Assistant Commissioner, Operations and Asset Management Division
Diane Lombardi, Director, Office of External Relations
Diane L. Kenneally, Director, Office of Integrated Modal Services
Donald Sweezy, Director, Local Programs Bureau
Mary Anne Mariotti, Local Programs Bureau
Carl F. Ford, Region 3 Director
Sharon Grabosky, Region 3, RLPL
■ ■ ■
Ithaca
■ ■ ■
Urban
Renewal
M 0
Agency
108 East Green Street
Ithaca, New York 14850
(607) 274 -6559
October 23, 2014
Mr. Tom West
City of Ithaca, Engineering Department
108 E. Green Street
Ithaca, NY 14850
Re: Ithaca Urban Renewal Agency — CDBG Funding Commitment
2014 Entitlement Program Project # 11— Lake Street Bridge Public Plaza
Enhancements
Dear Mr. West:
The Ithaca Urban Renewal Agency (hereinafter the "Grantor ") is pleased to inform you that it
has received approval of the Ithaca Common Council and the U.S. Department of Housing and
Urban Development which includes Community Development Block Grant (CDBG) Program
funding for your Lake Street Bridge Public Plaza Enhancements project. The IURA hereby
offers to commit such grant funding subject to the following general terms and conditions:
Grantee: City of Ithaca (hereinafter the "Grantee ")
2. Amount: $30,000 funded from the Community Development Block Grant (CDBG)
program funding source (hereinafter the "Grant ").
3. Program Goal and Use of Entitlement Grant Proceeds: The goal of this program is the
installation of safety and accessibility improvements to an existing public access point to
a recreational area located adjacent to the Lake Street bridge over Fall Creek, west of
Ithaca Falls, in the City of Ithaca. Project will include replacement of an existing stair
down to Fall Creek, landscape enhancements, bike rack installation, ornamental safety
fence at an existing stone wall, construction of a new section of sidewalk, interpretive
signage, landscape bollards, and new streetscape features including crosswalks and ADA
access ramps.
4. Term and Payments: Grant funds will be made available for reimbursement of eligible
expenses upon submission of a voucher with supporting invoices and canceled checks.
5. Acceptance Date: Not later than December 31, 2014.
Page 1 of 3
6. Closing Date /Signing Date for the Agreement: Not later than February 27, 2015, unless
waived at the discretion of the IURA.
7. Other Conditions: submission of the following with the countersigned commitment
letter:
1) An updated statement of the sources of all funding which will be used to
directly implement this project and the use of these funds, including
documentation of the availability of matching funds in the amount of
$165,000.00.
2) An updated project schedule with quarterly milestones identified.
Funding Documents: The terms of the grant will be described in a Memorandum of
Understanding which will be developed following receipt of acceptance of this offer to
commit and the documentation above.
9. Termination of Obligations: At Grantor election, any obligation Grantor may have
following the acceptance of this offer to commit shall terminate if any of the following
shall occur:
(a) Grantor in good faith believes that there has been any material adverse change in
the capacity of the Grantee to implement the activity between the date of this offer
+„ •+ and *I,- rir�ninn /Cirrninn Tlate-
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(b) Grantor in good faith believes that the funding assistance would represent an
ineligible or inappropriate use of program income from the Community
Development Block Grant (CDBG) program based upon laws and regulations; or
(c) Information provided to Grantor by Grantee pursuant to Grantee's funding request
is determined to be false or inaccurate in any material respect.
Enclosed are the original and a copy of this letter. If you accept the terms of this offer to
commit, please sign and return the original to the IURA at the address listed above along with all
other required documents. This offer to commit will expire if Grantor has not received your
written acceptance on or before the date specified above.
Res ec lly,
L C. Truame
Community Development Planner
Page 2 of 3
tourism amenities at Ithaca Falls!
'Thomas Knipe" < tknipe @tompkins- co.org>
SenUriday, March 28, 201411:47 AM
To: Addisu Gebre [agebre @cityofithara.org]
Cc: Bruce CVB [Bruce @AsitIthaca.com]; Jean McPheeters [Jean @torrp1dnschamber.org]; Martha Armstrong [marthaa @fiightlink.com];
[twest @cityofithaca.org]
Hi Addisu,
It was great to bump into you and Tom West in City Hall yesterday and learn of your
plans for improving access and attractiveness of Ithaca Falls through the Lake
Avenue bridge project! I'm ccing Jean McPheeters and Martha Armstrong - Jean in her
role as President of the Chamber and Director of our County Beautification, Signage
and Public Art Program; and Martha in her role as grant administrator for the
County's Tourism Capital Grant Program.
If I understood, you're aiming to complete design work in 2014 and to rebuild the
bridge in 2015, and that in addition to work on the actual bridge (which will
include a new pedestrian viewing platform - yeah!), the project site will include
the small park area at the entry to the natural area and you are exploring
additional opportunities to be able to have the project also significantly improve
the landscaping features, fencing and access. I also took from our conversation
that although it is not currently part of the project site, you might consider
including improvements to the parking area on the South of the site (East side of
lake street), funding and interest allowing.
Ithaca Falls is a known visitor attraction and beloved local resource whose physical
appearance and access probably haven't matched its importance as a community asset,
so I think that the work that you are planning will be very exciting to folks
involved with tourism in Ithaca and Tompkins County. I hope that you'll keep us in
the loop as plans progress. As I mentioned, I would also encourage you to reach out
directly to Martha about a possible fit with the Tourism Capital Grant Program. The
next funding round will most likely be in early 2015, but its never too early to at
least get a sense of eligibility /fit and start planning an application.
I'd also love to think more with you about the idea of including some interpretive
signage about the industrial and geologic (mills and glaciers!) history of Ithaca as
part of this project. This would fit well with the Wayfinding and Interpretive
Signage Plan the Chamber of Commerce is leading right now, and also with the STPB's
interest in Heritage Tourism.
Thanks for chatting with me and looking forward to hearing more.
Best,
Tom
Tom Knipe
Senior Planner / Tourism Coordinator
Tompkins County
Office: 607 - 274 -5575
tknipe @tompkins - co.org
Website: www.tompkinscountvny.aov /tourism
Sign up
( htty: / /eepurl.com /DmCCD) to receive Tompkins Tourism Partner e- updates!
Lake Street Public Park Enhancements - Resolution
WHEREAS, Currently, the City of Ithaca Department of Public Works has undertaken a project
to rehabilitate Lake Street Bridge over Fall Creek, and
WHEREAS, the project for the rehabilitation of the Lake Street Bridge Over Six Mile Creek,
P.I.N. 375534( "the Project ") is eligible for funding under Title 23 U.S. Code as administered by
the Federal Highway Administration (FHWA) that provides for reimbursement of up to 80% of
expenditures incurred by the City for rehabilitation of the bridge, and
WHEREAS, the City of Ithaca established Capital Project #791 for the Project in the amount of
$1,464,250, and
WHEREAS, Department of Public Works Staff recommends Lake Street Public Park safety
improvements and aesthetic enhancements( the "Enhancements ") to the existing public park
located at Southeast corner of Lake Street Bridge over Fall Creek, and
WHEREAS, the Enhancements are not included in the project budget and is not eligible for
reimbursement by the FHWA, and
WHEREAS, the estimated additional cost to implement the Enhancements is $195,000, and
WHEREAS, the Enhancements will be eligible for funding from various sources, and
WHEREAS, the Department of Public Works has received approval for $30,000 in the matching
funds from Ithaca Urban Renewal Agency - Community Development Block Grant, and
WHEREAS, the Department of Public Works can charge a portion of eligible cost against the
City's Sidewalk Program, and
WHEREAS, the Enhancements will be eligible to apply for funding from Tompkins County
Tourism Capital Grant program in 2015, now therefore be it
RESOLVED, That, Board of Public Works authorizes Staff to undertake said enhancements as
part of Lake Street Bridge Rehabilitation Project, and therefore be it further
RESOLVED, That, the City of Ithaca Board of Public Work here by recommends that the
Common Council to increase Capital Project #791, Lake Street Bridge Rehabilitation Project, for
a total project authorization of $1,659,250.
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CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca, New York 14850 -5690
OFFICE OF THE CITY ENGINEER
Telephone: 607/274 -6530 Fax: 607/274 -6587
To: Board of Public Works
From: Tim Logue, City Transportation Engineeri 1r
Kent Johnson, Junior Transportation Engineer rC.•��
Date: November 4, 2014
Re: Safe Routes to School & Bicycle Boulevards
The Board of Public Works adopted the Bicycle Boulevard Plan, which is
available at www.citvofithaca.org/ departments /d-ow /engineerine /traffic.cfm,
in September 2012. The following year, the City of Ithaca was awarded a Safe
Routes to School grant that will allow us to build most, but not all, of the Bicycle
Boulevard. On September 30, 2014, we held a public meeting about the proposed
Safe Routes to School project, including the routing of the Bike Boulevard that
can be implemented with this project. Two maps are attached - one showing the
full Bike Boulevard Plan, the other showing the SRTS project.
Since that meeting, there has been a discussion among staff, members of the
Bicycle Pedestrian Advisory Council, representatives from Bike Walk Tompkins,
and the Fire Chief, focused particularly on whether to use Corn Street to get
through the major east/ west streets (Green, State /MLK, Seneca and Buffalo) or
to use the length of Plain Street to span the downtown in a north/ south
direction. The adopted plan proposed using Corn Street. Recent discussion
indicates a preference for Plain Street.
In order to keep the project on schedule, a decision needs to be made fairly soon
to keep the original alignment or to move over to Plain Street. Staff is
comfortable with either option, but there are a few trade offs to be aware of. Part
of the reason we chose Corn Street in the plan was because we were interested in
some traffic diversion at the intersections of the Bike Boulevard and Green &
Seneca Street; we wanted to prevent motorists from turning off the arterial
streets onto the bike boulevard. When we discussed this with the Fire Chief, he
pointed out that the Fire Dept uses Plain Street as a primary response route to the
West End, but that Corn Street was less of an issue for the Fire Department. At
the time, we felt that moving over a block in order to reduce traffic volumes
would be well worth it.
Page 1 of 2
'An Equal Opportunity Employer with a commitment to workforce diversification." fir+
Based on the public feedback we have heard over the past month, however,
existing traffic volumes along Plain Street (or Corn St for that matter) are not
much of a deterrent, even for the "interested, but concerned" target audience of
less skilled or less confident bicyclists. Instead, the crossings of Green and Seneca
Street are a much great concern. The proposed intersection bulb -out project will
soon be bid for 2015 construction. We will have to see if that proves to be enough
to address this concern or if we will want to pursue traffic signals to allow a
more protected crossing. In the meantime, if traffic volumes are not much of a
concern, then the directness of Plain Street and the clarity of a single street seems
to be trumping the possibility of traffic diversion.
We are encouraging people to provide additional public comment to the Board
of Public Works. Some input might be provided at your November 10th meeting.
We would be happy to collect any additional comments between then and the
meeting on November 24th, at which time we would like the BPW to take action
on deciding the routing. We will prepare a resolution for your consideration for
that meeting.
If you have any questions about this project or this decision, please feel to reach
out to either of us. You can reach us at 274 -6530 or by email at
TLogue@ciVofithaca.org or KTohnson@cityofithaca.org.
Page 2 of 2
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Re: BPW agenda item from the Ithaca Farmers Market https: / /mail.cityofithaca.org/owa/ ?ae= Item &t= IPM.Note&id= RgAA...
q. y
Re: BPW agenda item from the Ithaca Farmers Market
Aaron Munzer [aaronmunzer @gmall.com]
Sent: Tuesday, November 04, 2014 2:09 PM
To: Kathy Gehring
Categories:BPW
Hi Kathy! The only thing I would add to my proposal is the sentence, after the phrase "growing season ":
The Ithaca Farmers Market, like many community markets, is widely considered to be a community
amenity that elevates the value and character of the surrounding neighborhood.
Thank you! Feel free to send it out in your agenda packets, and I look forward to meeting you!
Aaron
IFM Manager
On Sat, Nov 1, 2014 at 1:48 PM, Aaron Munzer <aaronmunzer(- ,zmail.com> wrote:
Dear Ms. Gehring:
The Ithaca Farmers Market would like to request to be added to the agenda of the upcoming Board of
Public Works meeting in regards to our proposal to harden the infrastructure of the Dewitt Park
parking strip along Buffalo and Cayuga Streets to support our vibrant public markets held there in the
growing season.
The proposal seeks to correct the current lack of hardened pavement or other ground support in the
parking strip where vendors set up stands and vend their products. Because of heavy use the once
grassy strip has become muddy and puddled at most of the vendor's booths. The Ithaca Farmers
Market, a non -profit corporation, seeks to improve the experience for vendors and customers at the
market with permanent infrastructure upgrades.
Several years ago the DPW made an attempt to replant the site with grass, which failed because of the
persistently heavy use. We suggest a variety of options: the market is open to paying for a portion of
the cost of the improvements, as long as the market's lease can be sufficiently extended and
guaranteed to account for a payback of the costs of improvements to the market.
We understand that as per our agreement with the city, much of the liability for damage falls upon the
market as a lessee.
From the market's lease with the city, dated 2013:
The Ithaca Farmers Market agrees to assume any and all liability which may arise as a result of said
use.
The Ithaca Farmers Market further agrees to keep the area to be used in a safe condition for the said
uses.
Per this liability clause of the contract, the market has twice offered to public servants in the city to fill
the muddy depressions with soil, mulch, or stone dust to bring the area back to its original quality.
All of these proposals were rejected as not permanent enough. The market therefore would ask the
1 oft 11/5/2014 3:48 PM
Re: BPW agenda item from the Ithaca Farmers Market https: / /mail.cityofithaca.org/owa/ ?ae= Item &t= IPM.Note&id= RgAA...
BPW to consider permanent faces to the issues described above, that would be undertaken and funded
by the city with financial support from the Ithaca Farmers market, at an amount to be agreed upon.
Thank you, and we appreciate your consideration of this matter.
Aaron Munzer
Ithaca Farmers Market, Manager
Plowbreak Farm, co -owner
CoolBot, Customer Support
845- 594 -7126
Aaron Munzer
Ithaca Farmers Market, Manager
Plowbreak Farm, co -owner
CoolBot, Customer Support
845 -594 -7126
2 of 2 11/5/2014 3:48 PM