HomeMy WebLinkAbout10-27-14 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS
OFFICIAL NOTICE OF REGULAR MEETING
A meeting of the Board of Public Works will be held on Monday, October 27, 2014, at 4:45
p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca,
New York.
Aaenda
1. Additions or Deletions to Aaenda (Items 1 -5: 15 min.)
2. Mayor's Communications
3. Communications and Hearings from Persons Before the Board
4. Response to the Public
5. Reports
Special Committees of the Board
Council Liaison
Board Liaisons
Superintendent and Staff
Other Department Heads
6. Approval of Minutes — 5 min.
6.1 January 13, 2014 Regular Meeting Minutes
6.2 October 6, 2014 Regular Meeting Minutes
7. Administration and Communications
8. VOTING ITEMS
8.1 Buildings, Properties, Refuse and Transit
8.2 Highways. Streets and Sidewalks — 5 min.
A. Recommendation to Fund Utility Upgrades in Neighborhoods with Growth
Potential — Resolution
B. Award of Contract for Professional Services for Spencer Road Sidewalk
and Traffic Improvements — Resolution
8.3 Parking and Traffic — 30 min.
A. Award of Contract for Professional Services for the Safe Routes to School
Project — Resolution
B. Resolution to Modify the Public Parking Lot at the Corner of Fulton Street
and Court Street to Permit Only Parking
C. Resolution to Convey the Public Parking Lot on the Corner of Fulton
Street and Court Street to the State of New York
D. Resolution To Amend Vehicle and Traffic Schedules to Allow Short Term
Parking along the Westside of Cornell Street, between Valley Road and
the Annex Crosswalk
8.4 Creeks, Bridges and Parks — 5 min.
A. Request to Increase Pavilion Reservation Fees — Resolution
The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public
comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the
Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or
complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend.
8.5 Water and Sewer —15 min.
A. Approval of Memorandum of Understanding with Southern Cayuga Lake
Water Commission and Cornell University for Water Supply during Water
System Renovations — Resolution
9. DISCUSSION ITEMS —15 min.
9.1 Woodcrest Avenue Water Issue Update
9.2 Request for Emergency Capital Improvement Project for Water Main
Replacement along Willard Way
10. For Your Information
10.1 Response to Request from Clad Network
11. New Business
12. Adjournment
If you have a disability that will require special arrangements to be made in order for you to fully
participate in the meeting, please contact the City Clerk at 607 - 274 -6570 at least 48 hours before the
meeting.
Page 2
Notes for BPW Agenda, October 27, 2094
8.2A Recommendation to Fund Utility Upgrades in Neiahborhoods with Growth
Potential — Resolution
Per the Board's discussion, enclosed is a resolution for the Board's consideration.
8.213 Award of Contract for Professional Services for Spencer Road Sidewalk and
Traffic Improvements — Resolution
The Engineering Division has received proposals for sidewalk and traffic improvements on
Spencer Road. Enclosed is a resolution to award the contract for professional services along
with the Request for Proposals.
8.3A Award of Contract for Professional Services for the Safe Routes to School Project
— Resolution
The City received one proposal for non - infrastructure activities, including education, related to
the Safe Routes to School Project. Enclosed is a memo from our transportation division
explaining the project.
8.3B Resolution to Modify the Public Parking Lot at the Corner of Fulton Street and
Court Street to Permit Only Parkina
Wink's Auto Body Shop has approached the City and offered to purchase 20 monthly parking
permits for the public parking lot located at the corner of Fulton and Court Streets, if the City
changes the parking lot to permit parking only. They also proposed to maintain the parking lot,
including removing snow, landscaping, and cleaning. This is one option that the Board should
consider for this underutilized parking lot.
8.3C A Resolution to Convey the Public Parkina Lot on the Corner of Fulton Street and
Court Street to the State of New York
The second option for the parking lot is to discontinue using the parking lot and allowing the
"reverter" clause in the agreement with the State of New York to kick in that would give the
property back to the state.
8.3D Resolution To Amend Vehicle and Traffic Schedules to Allow Short Term Park'ns
alona the Westside of Cornell Street, between Valley Road and the Annex Crosswalk
This resolution reflects the discussion the Board had on October 6, 2014. The Parent Teacher
Association had requested a one hour limit for this location to allow parents time to walk their
children to the school or have a short visit with teachers without fear of being ticketed.
8.4A Request to Increase Pavilion Reservation Fees — Resolution
Acting Director Vance and Deputy Director Green has provided a draft resolution and memo
for the Board addressing the questions posed by the Board.
8.5A Approval of Memorandum of Understandina with Southern Cayuaa Lake Water
Commission and Cornell University for Water Supply during Water System Renovations
— Resolution
During the reconstruction of the Water Treatment Plant, the city will need access to water from
other sources. Fortunately, the City, Cornell University and Bolton Point have a good working
relationship and the two outside water plants are willing to assist the City with our water needs.
Page 3
Bill Gray has provided a resolution, including a draft Memorandum of Understanding and
Engineer's Report, for the Board to consider. Due to the schedule for construction, this
decision needs to be made quickly or the entire project may be delayed.
9.1 Woodcrest Avenue Water Issue Update
Erik Whitney wants to keep the BPW up to date with the measures that have been taken so far
to address the iron and color in the water; that the Health Department has been assisting with
public communication with our customers about this issue; and, to talk about the possible
steps that could be taken to further address and resolve the issue in 2015. Attached are some
backup documents, including a list of steps that have been taken to date to remedy the issue.
9.2 Request for Emergency Capital Improvement Project for Water Main Replacement
along Willard Wav
Environmental Engineer Scott Gibson has submitted a memo requesting an emergency capital
improvement project to upgrade the water main along Willard Way due to the increased
demand in that area and the age of the existing cast iron main.
10 For Your Information
10.1 Response to Request from CladNetwork
City Attorney Ari Lavine sent a letter (enclosed) to the owners of CladNetwork regarding their
proposal to install trash receptacles in the city's right of way in Collegetown and to use those
receptacles for small business advertisements. Unfortunately, New York State law does not
allow municipalities to sell or rent space for displaying private advertisements, the City is not
able to approve this request.
M�chaeLJ. Thorvue, P.E.
Superi, tewdewt of Pub Uo words
October 22, 2024
Page 4
8.2A Recommendation to Fund Utility Upgrades in Neiahborhoods with Growth
Potential — Resolution
WHEREAS, many recent public and private construction projects have required utility services
to be upgraded before projects could be completed, and
WHEREAS, planning and construction efforts require coordination among all utilities which
delays project implementation, and
WHEREAS, staff have researched and discussed possible solutions to these delays and utility
upgrade processes, now therefore be it
RESOLVED, That the Board of Public Works hereby supports the creation of a mechanism to
request public utility upgrades within neighborhood that are experiencing significant
development and construction, and be it further
RESOLVED, That the Board of Public Works recommends that Common Council allow the
City to fund initial utility upgrade fees which would be reimbursed by property owners over
time.
8.28 Award of Contract for Professional Services for Spencer Road Sidewalk and
Traffic Improvements — Resolution
WHEREAS, a Capital Project for Spencer Road Sidewalk & Traffic Improvements was
authorized in the City of Ithaca 2014 Budget as Capital Project #797 in the amount of $41,000,
and
WHEREAS, the Engineering Office received two proposals for the requested scope of work,
and recommended LaBella Associates as the consultant, and
WHEREAS, funds for the study are available from Capital Project #797, now therefore be it
RESOLVED, That the Board of Public Works authorizes the Superintendent of Public Works to
enter into contract with LaBella Associates for professional services related to Spencer Road
Sidewalk & Traffic Improvements at a total project cost not to exceed $41,000.
Page 5
CITY OF IT HACA
108 East Green Street, Suite 202 Ithaca, New York 14850 -5690
OFFICE OF THE MY ENGINEER
Telephone: 607/274.6530 Fax: 607/274 -6587
REQUEST FOR PROPOSALS
Department of Public Works - Engineering Division
Spencer Road Sidewalk and Traffic Improvements
September 18, 2014
The City of Ithaca requests proposals for professional design services for new
sidewalk and possible traffic improvements along a portion of Spencer Road and
South Meadow Street Extension in the City of Ithaca. The corridor consists of Spencer
Road, from Stone Quarry Road to South Meadow Street Extension, and South
Meadow Street Extension, from Spencer Road to Old Elmira Road /Route 13.
Proposals for the Spencer Road Sidewalk Project professional services contract must
be received by 2:00 p.m. on Friday, October 17, 2014 at the Office of the City Engineer,
108 East Green Street, Ithaca, NY. 14850 Attn: Tim Logue,
Proposals shall be submitted in the format described below. Following evaluation of
the proposals one or more firms may be scheduled to interview with staff. A design
team or firm will be selected most likely in November 2014.
Project scope:
Services shall include but are not limited to: preliminary and final design for new
sidewalk, curbing and possible drainage systems, and traffic improvements at two
intersections (Stone Quarry /Spencer and South Meadow St Extension /Old Elmira
Road).
Preliminary design shall include three alternatives for the sidewalk construction
and three alternatives for traffic improvements at the noted intersections. During
the scoping phase, one public meeting shall be held to gain public input and
perspective. Additionally, a survey shall be mailed to all residences along the
corridor, and within 500 feet of the corridor. The City shall help devise the
survey, but the consultant will be responsible for mailing, receiving and
analyzing the results. After consultation with City staff, the consultant shall
present preliminary design alternatives and the results of the public meeting and
survey to the City Board of Public Works (BPW), who shall select a sidewalk
alternative and a traffic alternative to progress to final design. Preliminary cost
'An Equal Opportunity Etuployer with a commitment to workforce diversificatkm." 40
City of Ithaca - Department of Public Works
Spencer Road Sidewalk Project
estimates for construction shall be a part of the presentation to the BPW.
• Final design shall include construction drawings and bid documents that can be
used for public bidding. Documents shall be designed according to NYSDOT
standard specifications (at least predominantly) and the Manual on Uniform
Traffic Control Devices.
The client is the City of Ithaca Department of Public Works; the client's representative is
the Office of City Engineer.
Owner's Representations
The Owner will provide a topographic and boundary survey as prepared by T.G. Miller
Engineers & Surveyors. The survey is available in pdf and AutoCAD format.
Additional, supplementary survey may be required. The Owner can also provide
plantimetric data available to the Engineering Office. The Owner will provide three
years worth of MV -104 reports from the corridor as provided by the Police Department
for the safety analysis.
Deliverables
Scoping phase: Conduct on-site evaluation and meet with City staff. Hold public
meeting to hear concerns from area residents and interested people. In conjunction with
City staff, prepare and mail resident survey to households within the corridor and
households and any businesses within 500 feet of the project limits. Direct any tests or
investigations required for design (not expected). Prepare additional survey if needed.
The consultant shall also review and analyze crash histories along the corridor for the
past three years, based on reports provided by the City. The consultant shall document
accident patterns and make safety improvement recommendations.
Preliminary design phase: Develop preliminary design documents which shall include
conceptual site plans for possible improvements. After consultation with City staff, the
consultant shall suggest at least three alternatives for sidewalk installation (e.g., one or
both sides of the street, based on different street sections such as two -way or one -way,
and staying within right of way boundaries or not). The consultant shall also suggest at
least three alternatives for traffic improvements at the two intersections noted above
(e.g., signal phasing at NYS Route 13, geometric improvements, traffic control changes,
or changes to circulation patterns). Alternatives shall address pedestrian and bicycle
issues, traffic control, typical section, ROW boundaries, and traffic circulation patterns.
The consultant shall provide planning level construction budget estimates for each
alternative. The consultant shall present alternatives, public input and construction
estimates to the Board of Public Works.
Page 2 of 5
City of Ithaca - Department of Public Works
Spencer Road Sidewalk Project
Final Development phase: Upon written authorization from the client's representative,
the consultant shall develop detailed design drawings based upon selected alternatives
from the previous phase. The consultant shall review the design with the Department of
Public Works (engineering, constructability, operations and maintenance), and the
Department of Planning and Development (coordination with private development in
the area). The consultant shall prepare bidding documents to include plans,
specifications and an engineer's estimate for construction. The consultant shall provide
an updated budget based upon the final design drawings and specifications. It is
expected that the project would be bid as a unit price contract.
Timeline
Scoping shall be complete within 60 days of the effective date of the agreement for
services. Upon completion of the scoping phase, preliminary design shall be complete
within 90 days. After the BPW decision about alternatives to progress, final design and
construction documents shall be complete and ready for bid within 30 days of
authorization. Construction is anticipated to occur in summer of 2015.
Selection Process and Criteria
Selection will be made based on materials provided in response to this RFP and,
possibly, information gathered during an interview. The successful design team shall
include professionals experienced in public outreach, street design, civil engineering
and traffic engineering.
Proposals will be evaluated based upon qualifications and experience of the design
team. Evaluation will be made on the following basis:
* Experience and appropriateness of the proposed design team with similar projects,
clients and budgets
® Ability of the design team to communicate with the client
Schedule for completing the various phases of the project
• Fee schedule
Based upon evaluation of the proposals one or more design teams may be invited to
interview with City staff. If used, the interview format will consist of a short (30 minute)
introduction to their proposal by the consulting firm followed by questions from the
client. The client and client's representative would like to meet the proposed project
manager, lead designer and any sub - consultants.
Based either on the written submission or on the written submission and the interview,
City staff will make a recommendation to the Board of Public Works for consultant
Page 3 of 5
City of Ithaca - Department of Public Works
Spencer Road Sidewalk Project
selection. The Board is authorized to award the contract and authorize the
Superintendent of Public Works to execute it.
Submission Requirements
Proposals are due by Friday October 17, 2014 @ 2:00 p.m. Please submit two (2) copies
of the following:
1. Name, position in firm, resume and project assignment of key personnel
assigned to this project.
2. Names and brief resumes or listing of relevant work experience any other
firms or individuals the Consultant intends to partner with. References
may be required for these individuals at the discretion of the owner.
Names, position in firm, resume and project assignment of key personnel
assigned to this project.
3. Proposed "not to exceed" fee and schedule for completing the project.
This material will be used to develop schedule and fees, attachment A, of
the contract.
4. Brief description of how the team will be organized, who will perform
each of the tasks, amount of time the team expects to expend on each task
and what the finished product will be. A description consisting of several
paragraphs is sufficient. This material will be used to develop scope of
services, attachment B, of the contract.
5. Billing rates for staff to be assigned to the project with an estimate of each
staff member's anticipated billable hours. This material will be used to
develop staff billing rates, attachment C, of the contract.
Please submit your fee proposal in the following format.
Labor Costs (Direct Labor)
Task Not-to Exceed Fee
Scoping Phase
Preliminary Design Phase
Final Design Phase
Professional Services Subtotal
Page 4 of 5
City of Ithaca - Department of Public Works
Spencer Road Sidewalk Project
Reimbursable Expenses (Using a 1.0 multiplier)
Task
Mileage
Printing (drawings)
* Progress Printing
Record Drawings
Copying
• Progress
trips x miles x $/
mile
sheets x $ /sheet
sheets x $ /sheet
sheets x $/ sheet
Expenses Subtotal
Not to Exceed fee for above listed services:
Estimated Cost
Submission Schedule
Please submit responses to this Request for Proposals no later than October 17, 2014 at
2:00 p.m. Send to:
Office of City Engineer
108 East Green Street
Ithaca, NY 14850
Attn: Tim Logue
Attached is the template contract most recently used by the City of Ithaca for
professional services. It will form the basis for the contract for professional services
requested above. It is provided for your information.
Respondents are welcome but not required to visit the study area. If you have
questions, comments, or wish to discuss the project, please contact Tim Logue at
tlof,ue@ftofithaca.org or 607.274.6535. It should be noted that Mr. Logue will not be
available from September 30th through October 16th. During this time, questions about
the project can be directed to Tom West at twest@cityofithaca.org or 607.274.6534.
Page 5 of 5
8.3A Award of Contract for Professional Services for the Safe Routes to School Project
— Resolution
WHEREAS, a professional services proposal for the non - infrastructure component of the Safe
Routes to School project (CP 786, PIN 375564) was received on October 15, 2014, and
WHEREAS, staff has reviewed the one proposal received from Bike Walk Tompkins (in
partnership with the Ithaca Youth Bureau and Way2Go, a project of Cornell Cooperative
Extension of Tompkins County), and made a recommendation for award, now therefore be it
RESOLVED, That the City of Ithaca Board of Public Works hereby awards the non -
infrastructure professional services contract for the Safe Routes to School project to Bike Walk
Tompkins, a project of the Center for Transformative Action, of Ithaca, New York, for an
amount not to exceed $5,000, with the understanding that an addendum to the contract will be
forthcoming that will likely make the total contract amount not to exceed $40,000, and be it
further,
RESOLVED, That the Superintendent of Public Works of the City of Ithaca be hereby
authorized to enter into said contract under the usual terms and conditions.
Page 6
CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca, New York 14850 -5690
OFFICE OF THE CITY ENGINEER
Telephone: 607/274 -6530 Fax: 607/274 -6587
To: Board of Public Works
From: Tim Logue, Transportation Engineer -/11--/
Kent Johnson, Junior Transportation Engineer
Date: October 21, 2014
Re: Contract Award for Professional Services for non - infrastructure
activities for the Safe Routes to School project
Please find enclosed a proposed resolution to award a professional services contract to
Bike Walk Tompkins (BWT) to develop and then to deliver education and
encouragement activities related to the Safe Routes to School project ((CP 786, PIN
375564). This project is a federal aid project with 100% of project costs reimbursed by
federal funds.
Our original intent was to have the Ithaca City School District develop and deliver the
non - infrastructure components (primarily education and encouragement activities) of
the project. Over the past year or so, it has become clear that this will not work very well
and that we need an outside group to lead this work. We put out a request for proposals
in September and received one.
The proposal is from Bike Walk Tompkins, in partnership with the Ithaca Youth Bureau
and Way2Go, a project of Cooperative Extension. BWT's mission is to work
collaboratively using advocacy and education to change the culture and infrastructure of
the Ithaca /Tompkins County area to make walking and bicycling safe, convenient, and
accessible to all, as part of a transportation system that works for everyone. BWT is a
project of the Center for Transformative Action, so our contract will actually be with
them.
We do want to highlight that both of us have been involved with BWT over the past year
and currently serve on the steering committee for the project. We don't receive any
compensation for this work, but we also dori t want there to be any perceived sense of a
conflict of interest, so we are bringing this award of contract to the Board of Public
Works. If you have any questions about the scope of work, about the organization, about
our involvement, please feel free to raise them before considering the attached
resolution. We would be happy to answer any questions and we would be happy to
invite the project leader for BWT, Rena Scroggins, to attend the Board's meeting.
Please feel free to contact us if you have any questions about the contract or about the
consultant selection process. You can reach us at 274 -6530 or timlo@citXofithca.org or
idohnson@cityofithaca.org. Thank you.
"An Equal Opportunity 1- mpk)yk:r with a commitment to workforce diversification." 40
8.313 Resolution to Modify the Public Parkins Lot at the Corner of Fulton Street and
Court Street to Permit Only Parkins
WHEREAS, the public parking lot at the corner of Fulton and Court Streets, containing 30
parking spaces plus two Handicap spaces, currently does not generate revenue and is only an
expense to the city in regards to maintenance, snow removal, landscaping, salt, sweeping and
general cleaning, and
WHEREAS, Wink's Auto Body Shop, located next to the parking lot, has submitted an offer to
buy 20 permits each month and complete all general maintenance for the entire parking lot,
including snow removal, salting, sweeping, sidewalk, striping, and landscaping, which will
reduce annual expenses for this lot and generate annual revenue of $4,800 where it has never
generated revenue before, and
WHEREAS, ten additional parking spaces would remain available for public use through the
sale of monthly permits by the City, now therefore be it
RESOLVED, That the Board of Public Works authorizes the Superintendent of Public Works,
upon consultation with the City Attorney, to enter into an annual agreement with Wink's Auto
Body Shop for the purchase of 20 parking permits each month and the maintenance of the
parking lot, which agreement shall be reviewed and renewed each year, and be it further
RESOLVED, That the City change the status of the public parking lot to a Permit Only Lot and
will sell the addition ten parking spaces to the public as needed through the City Chamberlain's
Office.
Page 7
8.3C Resolution to Convey the Public Parking Lot on the Corner of Fulton Street and
Court Street to the State of New York
WHEREAS, on May 1, 2004, the State of New York, acting by and through the Department of
Transportation, deeded a piece of property in the West End known as Parcel 115, and more
commonly known as the public parking lot on the northeast corner of Fulton Street and Court
Street, to the City of Ithaca, to use and to maintain exclusively as public parking, and
WHEREAS, the deed includes a "reverter" clause stating, "that if any portion of the premises
herein is no longer used and maintained as a public parking lot, title to such portion or portions
of the premises herein conveyed shall automatically revert to and vest in the Grantors without
re -entry or other affirmative act by the Grantors, and at no cost to the Grantors," and
WHEREAS, despite varied attempts to manage the parking lot, there does not seem to be a
public demand for the parking lot unless it is free to users, and even then, the benefit seems to
be more for private businesses in the area and not the general public, and
WHEREAS, owning and maintaining the parking lot carries a public cost with little public
benefit, particularly in light of the fact that the City changed regulations for on street parking
between Fulton Street and Meadow Street to allow additional parking, and
WHERAS, the Parking Director and the Transportation Engineer, after consultation with other
City departments and divisions, have recommended that the lot be returned to the State of
New York, and
WHEREAS, typically, the Board of Public Works has the power to acquire property in
accordance with the City Charter, but does not have the power to dispose of property;
however, in this case, it seems that a public statement that the parking lot no longer serves a
public purpose would be sufficient to return the title to the State of New York, now therefore be
it
RESOLVED, That the BPW hereby determines that the parking lot at the corner of Fulton
Street and Court Street (the same as the abovementioned Parcel 115), no longer serves a
public purpose and that the Board of Public Works no longer desires to own or to maintain the
parking lot, and be it further
RESOLVED, That upon determination of the City Attorney, this resolution shall either be used
as a recommendation to Common Council to return title to the premises to the State of New
York, or as a statement to the State of new York itself to activate the abovementioned
"reverter" clause.
Page 8
SEP -22 -2011 02.54
CITY OF ITHACA
108 Fast Greer! Street Ithaca, New York 14850 -5690
OFFICE OF THE►. QTY ATTORNhY
Martin A. Luster, City Attorney
Patricia Dunn, Assistant City Attorney
Robert A. Sarachan, Assistant City Attorney
Kbandikile M. Sokorni, Associate Attorney
Dawn M.L. Tbrdd, LeW Assistant
May 11, 2004
Ms. Eileen Moore
State of New York Department of Transportation
Real Estate Group, Region 3
333 East Washington Street
Syracuse, NY 13202
Re: Surplus Property Case No. D3-U-755
Meadow Street Arterial, Public Parking Lot
Map 88 -C, Parcels 114,115
Dear Ms. Moore:
1 P.02/12
Telephone: 607!274.6504
Fax; 687/274 -6507
3 - REAL.
MAY 13 2004
pRW•, APP, AC?.", P.M.
Enclosed please rind a copy of the cover sheet from the deed regarding the above
property, which was recorded May 4, 2004. They no longer assign book and page numbers, but
an "instrument number," which is shown on the upper right hand comer of the page.
Thank you for your assistance with this.
Very truly yours,
4D
Patricia Dunn
Assistant City Attorney
PD /dmlt
Enclosure
K:rdunnC ondw=Wo= m surplus property dw
Art Equal opportunity Employer with a commitment to workforce diversi&cario"."
0
SEP -22 -2011 02:55
Aurora R. Valenti
TOMPKINS COUNTY CLERK
320 North Tioga Street
Ithaca, NY 14850
607- 274 -6431
Fax: 607-274-5445
No. of Pages: 5
Receipt Na 453347
DATE: 05/04/2004
Time: 03:53 P NI
Document Type: DEED
Parties To Transaction: STATE OF NY - CITY
1 P. 03./12
INSTRUMENT NUMBED.
*453347- 001*
Delivered By: ITHACA CITY
Retum To:
CITY OF rrHACA
Deed Infonn Mortgage Infer ation
Consideration: $0.00 Mortgage Amount
Transfer Tax: $0.00 Basic Mtge. Tax:
RETT No: 02241 Special Mtge. Tex:
Additional Mtge. Tax:
State of New York
Tompkins County Clerk Mortgage Serial Na,:
This sheet constitutes the Clerk endorsement required by Section 316 -A(5) & Section 319 of the Real
Property Law of the State of New York, DO NOT DETACH
62,u.,6. e nv.-.t-
SEP -22 -2011 02:55
R
i P.04/12
Proceeding 6105 MISC (04/3)
MEADOW STREET ARTERIAL
S.H. NO. 64 -10
CITY OF ITHACA
(TAUGHANNOCK BOULEVARD CONNECTION,
S.H. NO. 95 -3)
TOMPKINS COUNTY
Map 88 -C, Parcels .114, 115
Surplus Property No. 03- III -755
D E E D
This deed, made the day of Agri ,
�r.
2004, between
THE PEOPLE OF THE STATE OF NEW YORXt acting by and through
Joseph H. Boardman, the Commissioner of Transportation of the
State of New York, with offices at 1220 Washington Avonue,
Albany, New York, 12232, Grantors, and
CITY OF ITHACA, a municipal corporation with offices at
108 East Green Street, Ithaca, New York 14850, Qrantee,
W I T N E S S E T H;
WHEREAS the Grantors acquired title in fee in and to
certain property in the City of Ithaca, County of Tompkins, more
particularly described on the following maps and parcels, which
maps are entitled " MADOW STREET ARTBPTAL, CITY OF TTHACA
TONPXINS COUNTY" and which were filed in the Tompkins County
Clerks office on the dates indicated:
MAP PARCEL FILED
18 20 March 6, 1995
39 47 January 1$, 1995
43 58 February 9. 1995
SEP -22 -2011 02:55 1 P.05i12
wjaMS "the Commissioner of Transportation has determined,
pursuant to the authority granted by Section 30, Subdivision 18,
of the Highway Law, that the hereinafter - described parcels, being
comprised of portions of the above said Parcel Nos. ?0, 47 and
58, may be conveyed to the Grantee upon the terror hereinafter set
forth;
Now, THEREFORE, in consideration of the sum of ONE AND
NO /100 DOLLAR ($1.00), payment of which is hereby waived, and
pursuant to the authority granted to the Commiss�Qnex of
Transportation by Section 30, Subdivision 18, of the 1jighway Law,
the Grantors do hereby remise, release and quitpl4im unto the
Grantee, its successors and assigns forever, for use as a public
parking lot only:
ALL THOSE PIECES OR PARCELS OF PROPERTY hereinafter
designated as Parcel Nos. 114 and 115, situate in the City of
Ithaca, County of 'Tompkins, State of New York and described as
follows-
PARCEL-NO. 114
BLGrNNING at the point of the former westerly boundary of
Taughannock Boulevard, an existing city street, pai4 point being
42.55± feet distant westerly, measured at right angles from
Station `N' 6 +22.76± of the hereinafter described-1998 survey
baseline for the reconstruction of Meadow Street Arterial, City
of Ithaca, this portion now known as Taughannock $Qulevard
Connection, S.H. No. 95 -3; thence through the p 'toperty -:Of. the
People of The State of New York (under the present Urialiction
of the Department of Transportation) the followX*4 pu '`�(4)
courses and distances: (1) North 25 002103" West 106 feet to a
point, said point being 81.70 feet distant west4;rjy, measured at
right angles from Station `N' 7 +21.10 of said baseline; (2) North
09 042118" West 19.97 feet to a point, said point being 83.92 feet
distant westerly, measured at right angles from'Sta;:ion `N'
7 +40.95 of said baseline; (3) North 29024109" %eAt 26.61 feet.to
a point, said point being 69.53 feet distant westerly, measured
at right angles from Station 'N'7 +63.33 of said'bas'line; and
(4) North 49 020142 "East 38t feet to a point on the.former
westerly boundary of Taughannock Boulevard., sai4 point being
39.65± feet distant westerly, measured at right amgg. es from
SEP -22 -2011 02:55
1 P.06/12
Station `N' 7 +86.12± of said baseline; thence southerly, along
the last mentioned former boundary of TaughannocX Boulevard, a
distance of 1171 feet to an angle point, said point being 401
feet distant westerly, measured at right angles from Station
'N'6 +68.891 of said baseline; thence southerly, continuing along
the last mentioned former boundary of Taughannock� Bnu.levard. A
distance of 46± feet to the point of beginning, being 4,1171
square feet or 0.095± acre, more or less.
RESERVING HOWRVER, to the Grantors, their successors and
assigns, a permanent easement in all of the property described in
Parcel No. 114 above to maintain the highway storm drainage
system and for such purposes construct, reconstruct maintain and
operate a subterranean system consisting of such encasements,
conduits, sleeves, manholes, vents and appurtenarlp p as may be
deemed necessary by the owner of such easement fQr the proper
operation and improvement thereof.
PARCEL NO, 115
REGZ1V=N0 at a point on the northerly boundary of West
Court Street, an existing city street, at its intersection with
the southeast corner of Parcel No. 20 of Map 18 am acquired in
1995 in fee by the People of The State of New YorX (under the
present jurisdiction of the Department of Tranepgztaxtion) for the
proposed reconstruction of Meadow Street Arterials City of
Ithaca, said point being 74.90± feet distant easterly, measured
at right angles from Station 'N' 15 +75.35± (A.T.'p.B.) of the
hereinafter described 1998 survey baseline for thp'reconstruction
of Meadow Street Arterial, City of Ithaca, this portion now known
as Fulton Street Arterial, S.H. No. 95 -2; thence`.westerly along
the southerly boundary of said Parcel No. 20, anti the former
northerly boundary of West Court Street, a distande'af 70± feet
to a point, said point being 5.25± feet distant paatsrly,
measured at right angles from Station 'N' 15 +74.19± (A.T.P.B.) of
said baseline; thence through the property of th' People of The
State of New York (Department of Transportation)'t.hp following
two (2) courses and distances: (1) North 02 027109" Kest 172± feet
to a point, said point being 1.-71 feet distant easterly, measured
at right angles from Station 'N' 17 +46.31 of saidd b4i'eline; and
(2) North 88 012118" West 70.251 feet to a point tit its,;
intersection with the division line between the proporty-of the
People of the State of New York (Department of TxapSportation),
on the west, and the property of Marvin Freedman $rnd-Hertha Lee
Freedman (Reputed Owners) on the east, said point.being in the
east line of Parcel No. 20 of said Map 18, said alit also being
71.95± feet distant easterly, measured at right gnq�gs from
Station 'N' 17 +46.96± of said baseline; thence pggq arly, along
the last mentioned division line, and along the @Asterly line of
said Parcel No. 20 a distance of 172± feet to tho point of
beginning, being 12,025± square feet or 0.276± a ..re, more or
less.
SEP -22 -2011 02.56
1 P. A4/12
The above mentioned survey baseline is a portion of the
1996 survey baseline for the reconstruction Meadow Street
Arterial, City of Ithaca, as shown on a map and plap on file in
the Office of the State Department of Transportation and
described as follows:
Beginning at F.I. $50 Station `N' 5 +60.09; thence North
3019141" West to P.I. 540 Station 'N' 9 +34.36; tbenoe North
79014120/1 East to P.I. 58 Station `N' 12 +39.02; thence South
3103611211 East to P.I. 530 Station `N' 16 +19.56; #hence North
101612011 West to P.I. 520 Station "N° 20 +90.79.
All bearings referred to True North at the 76 °35100"
Meridian of West Longitude (NAD 83).
PROVIDED HOWEVER, that if any portion of the premises
conveyed herein is no longer used and maintained as a public
parking lot, title to such portion or portions of the premises
herein conveyed shall automatically revert to and vest in the
Grantors without re -entry or other affirmative act by the
Grantors, and.at no cost to the Grantors.
TO HAVE AND TO HOLD the premises herein gr4r�ted unto the
Grantee, its successors and assigns forever, except as provided
above.
IN WITNESS WHEREOF, the Grantors have caused this
instrument to be signed by their duly authorized representative
and the seal of the New York State Department of Transportation
to be hereunto affixed.
THE PEOPLE OF THE STATE OF NEW YORK
By: JOSEPH BOARDMAN
Commissioner of Transport Lion
(S E A L) By `
FRANCZ s N. r`
Director, Real gstat Div Sion
Department of Transportation
SEP -22 -2011 02:56
State of New York )
L P.08/12
) as.:
County of )
On the f ST. day of r in
the year 200 _ before me, the undersigned, peT4onally
appeared Fr w4& U, perspnaliy known to
me or proved to me on the basis of satisfactory evidence to be
the individual(s) whose name(s) is (are) subscribed to the within
instrument and acknowledged to me that he /she /they executed the
same in his /her /their capacity(ies), and that by hie /her /their
signature(s) on the instrument, the individual(s), Qr..the person
upon behalf of which the individual (s) acted, exeeutred the
instrument.
ROBERT W. SEYMOUR
Notery Pubuo, State of Now York
Ontario County *49MR2 AAnmml
Commission Expires 84- Notary Public, S C . o f Ne York
Approved as to form
and manner of execution
ELIOT SPITZER
ATTORNEY GENERAL
By: A4,A
GARY n HIEBERSTETN
Principal Attorney
SEP -22 -2011 02:56
IEAOOW STREET ARTERIAL. S.N. NO. 64 -10. SOM
'ITY OF ITHACA
TAUCHANNOCK BOLLEVARO CONNECTION. S.H. N0. 95 -3i fP.I.N. 3041.04!
survey rgtaa an fie at the Net York Stofe Oepartmeni Of TrWMVtatien 489bn 3 eoafed at Syraam ' Net York pJ
t0 G
20 Eest 40 do S A 79,34J6
SCALE W�
15l M43�`� JC' J"
N49 °2 ' " '
REEL '
;N.'7 #3,Lil
�+ AREA = 4.1171 S4. FT.
= 0.095± ACRE
�p -c PROPERTY TO BE QUITCLAIMEU
n TO THE CITY 9F.:ITHACA
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- S
rA 115
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SEP -22 -2011 02'56
AEADOII STREET ARTERIAL. S.H. NO. 64 -M
S f
'ITY OF ITHACA
FULTON STREET ARTERIAL, SM. NO. $5 -2)
(P,VL 3047.04)
Strvey rotes on fly at tro Now yw* state Qepwtum of Trwo m4atbn beplen 3 MaW of Symme, New fork
za
o zo 40
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PCRABAPPLE
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rn
FCRABAPPLE
PCRABAPPLE�
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AREA = 12,025*_ SQ.
Ft�
0.276* ACRE
PROPERTY TO BEO UCLA MED
$r8 pig A
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G8.
f�M/8',�
t,F20
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TRAFZ PULL
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r
A.TPA • AHEAD TANGENT PRODUCED BACK
ASPH.PARKING
�P CRABAPPLE
1998 WEUME FOR THE
I RECONSfRU6TKV OF THE MEADGW
Iti STREET ARTERIAL CIF')' OF ITHACA
CA
MI8N
P20
FEE��
1995
ASPH.PARKING
ago �
to
e
A
�v
BOUNDARY
NY.S�DT.' EXIST.
NAtNGTO', P1N APP ASPH.DRIYY• ST. BDY.
t ....
RPM CONC,DRWY 8�' S OCMCR
CRABAPPLE 2 C
WEST COURT ST.
�'� ~- ExiSTING STREET BOUNDARY �—
Continued an Shoat No. 4
R.10o12
i 115
i
SEP -22 -2011 02 :57
STREET ARTERIAL, S.H. NO. 64 -10,
17HACA
STREET ARTERIAL, S.H. No. 95 -21
PI.520 STA, 'N'2Ot90,T9
ORILLHOLE WITH CHISELLED SQUARE
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MAC RAIL
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£. 83982232
1 P. 11/12
3047
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MAC RAIL
NYSEG 89
N 889902.7!
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ORILLHOLE WITH CH(3.£LLED SQUARGERpt����
cHISELED 1x 'SE: NORTH
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PI-58 STA. 'N'12 +39.02
REBAR WITH CAPp
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CR13ELED 3x'
SW RIM MH
a mill s Oi 2 E. 839633.37
All those pieces or parcels of p -oowty hereinafter dee41111 ed PW-I 1 & 115, a3 situate an the
being a Portion of the Town and City of Ithaca+. Canty of Tapnnppkkii m
sccanpanying map end described as follo■ea
PAF4S_ N0, 114
Begiming at a point an the forme- westerly boundary of Ter�harrock Boulevard, an oxi .ling city btrcek said
point being 42.55: feet distant westerly. me�'ed at right ati es from Station 'N' &&-763 of the hwralre ter
described 1998 baseline for the rq=rwVuctien erf Meadow Arterial, City of Ithaca, thiw portion now
{,noway as Ta� aou I avard Onvoti anti 13. K No. 95.31 thence througt, the property of line Peep I e .if 'the • S*e'
0 New York Iutider the prevent juriodiction of the Oepa'turit of TranspwUtlon) the fol laving fo-- 14) boa
and digtancear i 1) N25oaa3"w -lO6_" feet to A point. said point beinngg 81.70 feet dl9'tit westerly,' #*pored at
right angles fram Station IW 7,21. 10 of said bowel !me, (2) ND994Z 18�Mc-19.97 fast to a point. said PC. rht ebeting
83.92 feet dletent westerly, measured at right angler from Station 'N' 7 +40.95 of said bowel in si (S) "!24. 09 "w-
26,61 feet to a point, said paint being 6&53 feet distill westerly. meassed at ri8lxt. angico fran 6£�tion 'if
7#6&33 of said bowl inal and (4) N49920142 "E-313! feat to a point an the fa or eexkerly baadery of,7.,A_j mock
Barlevaed. sold point being 39.65-* feet distant waytyr(y, measured at right angles from Station 'N' ''7 12:' of
sold basal inel thence southerly. along the last mentioned forser boundary of Teu#wro* 13oulevar14 a
117! fact to an angle point, said point being 403 feet distant westerly, m asLeW at right angles from, ion 'N'
6 *60.593 of said basel iner thence saRhei'ly, canrtiruing along the lest maytioned forma - boundary of - TtugitiW)no&
Boulevard, a distance of 46t feet to the point of beginning, being 4.117: ware feet - 0.095! acre. *ro.vr- Ions
F;ESERVING however, to the People of The State of New York (Department of Trarnpartartion), the provis. 101. that
in al l of the Properly dow i bed in Parcel No. 114 above a permanent r l gkt, privilege an0 easasent W 11 j (x (O(;
maintain the highway starm drainage system and for such purposes owistruft, reconstruct no! lei arld operate
albterraasan system consisting of such anooG+eents. cordu1ts, Sleeves manholes venue W4 ePFxa"terency a? iA9y`
, be
dowed necessary by the owner of sueh mannerit for V* proper operation and inprcvemwnt thereof.
PARCEL Nan 115
%giming at a point an the norttw-ly bondary of West Cart Street, an existing city eVeet„ at [to
Intersection witty the south awk corner of Parcel No. 80 of Hop 18 as acquired in 1995 In fee by the A;plole of The
State of New York I Wider the vratent jurisdiction of V* Department of Transportation) for the proposed
reconstruction of Meadow Street Arterial, City of Ithaca, raid point being 74.90! feet distant easterly, n
A right angles from Station 'N' 15 +75.353 (A.T.P.9.) of the hereinafter described 1998 survey base! Sag for the
reconatrv;;%1*, of Meadow Street Arterial. City of Ithaca -this owtion now laicei a: Fulton Street Artar±isl, ' &K No. O-2y thence westerly el" the southerly boundary of sold Pai eel NP, 2% and the fonw. northerly be-wq ry of
was{ Omet. Street,a distance of 70! feat to a point aid Daunt being 5.251 feet distant eastmrly.aami6rgi at right
ar,g1 ea from 9rtet l on ' N' 15 +74.19 -' i A. T. P. & 1 of said bi ee I inns thence tvvugh the Pr gamy of the Peop I a. af:-lit4 S#pte
of New York (Department of Transportation) the following two (21 oarses and dieiaxew (1) ND2°27'0AW117� !net
to a point. +acid polrrt being 1.71 feet distant easterly, meaxred act right angle from Station 'W'' 17+96.31 of
said base[ ins, and (2) NB8 012' Il31V -7(L25! feet to a Point at its inta-xction with the divislon I ins ks, wadi t.hi
property of the People of the Skate of Now York iDepartnent 61 Transportation), am the west, and the, property of
Marvin Frosdmen and Bertha Lee Freedman (Reputed Omiers) an tFm east, said point being in the east i I'm of RW -4s-l.
No. 2D of sold Map 18, spioi point also being 71.95_+ feet distant easterly. measured at rialyt ayglmfes -ac Station
' IT )7 +45.95+ of laid basal Iner thaxe - -thel'ly, along the last mationed division I ine, ar,d 81ang tike _eamtecly
I [ne of mid Parcel No. 2a a distain a of 1721 feet to the point of beginning, being 1$C25: eq.ee-e'ld" o P6276!
acre. more or less
Cuntirsaad on Shsat No. 5
n
� OF
SEP -22 -2011 02:57
ARTERIAL,
IPI.N. 3047.04)
114 S 115
NTY
I SHEETS
Parcel No. 115 being a portion of Mop la Parcel No. 201 and Parcel No. 114 being a portion of Map 39 Parcel
No. 47 and Ma 48 Pee -eel No. 58 whlen maps wore arquIred in fee b the People of the StatC 9f New York
(Da artment of Transportation) for the Meadow Street Arterial, City of Ithac0. and filed in the Repar'tment of
State and Tompkime County Clerk's Office as follows+
MAP
PARCEL
TYPE OF TAP9
FILED IN DEPT. OF STATE
F1 X10 INS CO Y
18
20
FEE
February B. 1995
January 18. 1995
March 6. 1995
Apr 11 26, 1905
39
43
58
EE
June 24. 1994
February 91 1995
The above mentioned survey baseline is a portion of the 1998 survey baseline for the reConstruct Ian of
Meadow Street Arterial. City of Ithaca. are show an a map and Plan on file in the Office of the &fate; Department
of Transportation and described as 101 Iowa,
Be jinnin at P.I. 550 Station 'N' 5.60.091 thence N3'19'41 'W to P. I. 540 Station 'N° 434.361 thence
N79 "14' 20 E t 8 P. 1. 58 Stet! am N' 12 +39.02, thence 531.36' 12 "E to P. 1. 880 Station ' N' 11#t.19, 5�M thenw
Nl a 16' 20,w to P. 1. 520 Station 'W 20.90.79.
All bear-Inge referred to True North at the 76"3510011 Meridian of West Longitude (NAO 831
VNAUTHOR12ED ALTERATION OR ADOIYION TO A SURVEY MAP REARING A LICENSED SURVEYOR'S 5EAL
15 A VIOLATION OF SECTION 7209 SURDIVISIDW 2, OF THE NEW YORK STATE EDUCATION LAW.
I hereby certify that the I hereby certify that this Is
property described and mapped an accurate description and map
above is not necessary for made from an accurate survey,
highway purposes. and the conveyance prepared under my direat"i9m
thereof i s recommended.
DATE
�'%/ z �, 1998 * * DATE, 1999
' t Ii�CrT
° f M 1 CHAEL A. VENIlJRO, R L, i.
Acts E e !ona P.E., LAND License No. 50079 for
7' Acting Reglonaf Design Engineer for the
Reg i ona I D i rector of Trt,napdrtat i on OM P. POPL 1, P. E. , L; S.. P. C.
Region No. 3 Consulting Engineers .4 Surveyors
NEW YORK STATE DEPARTMENT OF TRANSPORTATION
DESCRIPTION AND MAP FOR THE CONVEYANCC OF PROPERTY
MEADOW STREET ARTERIAL
CITY OF ITHACA
TOMPKINS COUNTY
MAP NO. 88 -C PROPERTY TO BE QUITCLADAED TOTAL AREA = 15.1920. M FT.
PARCEL NOS. 114 & 115 TO THE CITY OF ITHACA =. 0.371 * ACRE
oescriptidne and map of property acquired by approprtatlon as set forth above, P,es an to Section So and
349 -C of the Highway Law, which property the Ca missioner of Transportation her, determined may be .tItclalmed,
subject to the reservations described above with the right of access to and from abutting property, in the name
of the People of the Stake of New York at terms beneficial to the State.
Pursuant authority delegated to me by Official Order of the Commissioner of Tronepdrt®tion, the above
descriptions and nnp are hereby officially approved, and said descriptions and the erlglnal "in$ of this
map are hereby officially filed in the Office 0 the Department of Transportation.
DATE ,may- -
��i,GFnewe,M4
Oiroc'tor, Real Eets3'te Riv }$ion
I have compared the foresoing copy of the descriPtiorq and map with the original thereof, as filed in the Office
of the ¢apartment of Transportation and I do hereby certify the ssmo to tae a true and oorr4gt copy of said
original and of the whole thereof.
P. 12/12
Real Estate Dlvis 4i'
TOTAL P.12
8.313 Resolution To Amend Vehicle and Traffic Schedules to Allow Short Term Parkins
along the Westside of Cornell Street, between Valley Road and the Annex Crosswalk
WHEREAS, the Board of public Works is authorized by Section 346 -4 of the City Code to
adopt and to amend a system of Schedules in order to administer the Vehicle and Traffic Law,
and
WHEREAS, the Belle Sherman Parent Teacher Association has petitioned to change the on-
street parking regulations for the west side of Cornell Street between Valley Road and the
crosswalk to the Belle Sherman Annex to allow for short term parking during the school day,
and
WHEREAS, the Transportation Engineer and Parking Director are both comfortable with a one
hour parking limitation, Monday through Friday from 8 a.m. to 4 p.m., with the understanding
that outside those hours, the regulation would otherwise be the default odd /even rule, now
therefore be it
RESOLVED, that the entry for the west side of Cornell Street is hereby deleted from Schedule
XIV, No Standing, and is hereby added to Schedule XVIII, Time Limit Parking as follows:
Name of Side Time Limit;
Street Hours /Days
Cornell Street West One Hour;
8am to 4pm/
Monday-
Friday
Page 9
Location
From Valley Road
to the Annex crosswalk
8.4A Request to Increase Pavilion Reservation Fees — Resolution
WHEREAS, staff from the Ithaca Youth Bureau and the Department of Public Works have
proposed adjustments in pavilion reservation fees at Cass Park and Stewart Park for 2015,
and
WHEREAS, the Parks Commission has reviewed and approved of these adjustments, and
WHEREAS, the proposed fees offer a new and appropriate discount to individuals and families
from the City of Ithaca, now therefore be it
RESOLVED, That the Board of Public Works hereby approves the proposed fees as follows:
Proposed new fees
Individuals and Families
from the City of Ithaca
City Discount
Cass Park
Up to 24 people $36.00
25 — 74 people $72.00
75 + people or Exclusive Use $90.00
Stewart Park Small Pavilion
Up to 24 people $36.00
25 — 74 people $72.00
75 + people or Exclusive Use $120.00
Stewart Park Large Pavilion
Up to 24 people
$40.00
25 — 74 people
$80.00
75 — 99 people
$120.00
100 — 149 people
$160.00
150 + people or Exclusive Use
$180.00
and
Proposed new fees
All Organizations & Non -
Resident Individuals and
Families
$47.00
$94.00
$117.00
$47.00
$94.00
$156.00
$52.00
$104.00
$156.00
$208.00
$234.00
WHEREAS, the Town of Ithaca is in the process of deciding whether or not to maintain the
current level of funding for waterfront parks and recreation facilities, and
WHEREAS this funding, currently in the amount of $111,240, helps to offset some of the costs
associated with maintaining these important parks and facilities, now therefore be it further
RESOLVED, That if the Town of Ithaca maintains funding at this level, the aforementioned City
Discount would also be extended to individuals and families from the Town of Ithaca.
Page 10
io�th BureQG Ithaca Youth Bureau
611 • 1 James L. Gibbs Drive
s° Ithaca, New York 14850
Phone: (607) 273 -8364
1� Fax: (607) 273 -2817
"Building a foundation for a lifetime"
Dept, of Public Works
To: Board of Public Works OCT 14 2014
From: Liz Vance, Acting Director
Allen Green, Acting Deputy Director
Re: Pavilion Reservation Fees Office of the superintendent
Date: October 10, 2014 and Engineering Division
We have attached a draft resolution related to the proposed fees for 2015, as discussed at the
10/6/2014 BPW meeting.
We do want to point out that we have made some minor adjustments (since the meeting) to the
proposed fees for the large pavilion at Stewart Park for technical reasons related to the transition to
our new recreation management software system.
In addition, we have included language related to the Town of Ithaca's current deliberations regarding
maintaining funding for waterfront parks and recreation facilities, as discussed, for your review.
Our current fees Proposed new fees
Individuals and Families
from the City of Ithaca
City Discount
Cass Park
Up to 24 people $36.00 $36.00
25 - 74 people $72.00 $72.00
75 + people or Exclusive Use $90.00 $90.00
Stewart Park Small Pavilion
Up to 24 people $36.00 $36.00
25 - 74 people $72.00 $72.00
75 + people or Exclusive Use $120.00 $120.00
Stewart Park Large Pavilion
Up to 24 people
$36.00
$40.00
25 - 74 people
$72.00
$80.00
75 - 99 people
$120.00
$120.00
100 -149 people
$150.00
$160.00
150 + people or Exclusive Use
$180.00
$180.00
Thanks for your consideration.
Cc: Mayor Svante Myrick
Proposed new fees
All Organizations &
Non - Resident
Individuals and Families
$47.00
$94.00
$117.00
$47.00
$94.00
$156.00
$52.00
$104.00
$156.00
$208.00
$234.00
"An Equal Opportunity Employer with a commitment to workforce diversification." i�o
8.5A Approval of Memorandum of Understandina with Southern Cayuga Lake Water
Commission and Cornell University for Water Supply during Water System Renovations
— Resolution
WHEREAS, the City is undertaking significant improvements to its water supply and
distribution system, with the central focus being the replacement of the City's 1903 Water
Filtration Plant, and
WHEREAS, the staff and the City's design engineer (O'Brien & Gere) have been working with
staff from both the Southern Cayuga Intermunicipal Lake Water Commission (Bolton Point)
and Cornell University concerning water supply during the construction of the city's new water
treatment plant, as reflected in the approved construction project budget allowance for
purchased water needed during the two year construction period, and
WHEREAS, the City has produced an engineering report which looks at the joint operations
needed at the three plants to provide water to the city's distribution system, while maintaining
service to the two supplying system's consumers, and addresses the regulatory concerns of
the Tompkins County Department of Health during the construction period, now therefore be it
RESOLVED, That the Board of Public Works approves the Memorandum of Understanding
(MOU and attached engineering report) with Bolton Point for water supply during the
construction period, in its current form, for the Superintendent's signature, as well as any minor
changes that may be requested or agreed to by the Mayor and City Attorney, provided they do
not constitute a substantive change, and be it further
RESOLVED, That the Board authorizes the Superintendent's signature on the parallel
agreement (MOU) with Cornell University for water supply during construction, provided that
the document is substantially the same as the reviewed MOU and complements the Bolton
Point agreement in the manner outlined in the attached engineering report, and be it further
RESOLVED, That the Board directs the Superintendent to provide an update to the Board on
the status of these agreements by its second meeting in December 2014.
Page 11
7 r,
�liiaaJ
If
CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850 -5690
OFFICE OF THE` CITY' ENGINEER
Telephone: - 607/274 -85310 Fax` 07/274-6587
607/274 -6587
MEMORANDUM
TO: Board of Public Works
.Michael J.. Thorne, Superintend- ent .,of Public Works
Erik Whitney, Assistant Superintendent; Water and Sewer Division
FROM: William J. Gray, P.E., Part Time Engineer
DATE: October 22, 2014
RE: Water Supply During Water System Renovations Request for Approval of
Memorandum of Understanding
There are two periods during the city's renovation program when we will not be able to
meet our water distribution system demands for potable water. They are the work at the
water supply dam on Six Mile Creek and the rebuilding of the water treatment plant
itself. At certain points in either task, our water supply system will be offline for a limited
period of time, or the production capacity will be restricted. During these periods we will
need to have alternate sources of water. Very short periods could be covered by
storage in the city's water storage tanks, but a period longer than eight hours requires
an alternate source of supply.
Most cities would bring in temporary filtering capacity and construct temporary rerouting
of raw water and production piping to allow them to continue water production during
construction. Alternately, some construction tasks might be broken down into eight hour
tasks, requiring significant effort to stop and restart the water production or the
construction process. This is undertaken at significant expense and they have little or
no choice. We have a choice because we have two adjacent water systems (Cornell
University and Bolton Point) with a long history of all three systems working together
during emergencies, during operational improvements, or to support maintenance
projects. There were significant savings projected if we could use existing production
systems rather than building temporary production capacity; we could spend money
locally rather than send it out of town, and any capital improvements or operational
experience gained would have long term benefits to the community. Discussions were
held during the design period and an allowance for purchased water was inserted in the
construction budget.
Enclosed is a copy of a Memorandum of Understanding drafted by Bolton Point, as well
as an engineering report generated by the city to see if there was adequate water
production capacity available to supply the city and to review how the joint operation of
"An Equal Opportunity Employer with a commitment to workforce diversification."
Board of Public Works
Page 2
October 22, 2014
water production would work to minimize the disruptive impacts during.the construction
period. The city drafted an alternate three party agreement but Bolton Point wants to
use their Memorandum of Understanding (MOU). We will offer a sirrilar:.MOU. to. Cornell
with reference to Bolton Point, parallel provisions, and the same engineering report.
Due to the ongoing construction contract at the city's water plant, the contractor's work
schedule, and the meeting schedules of the various parties, we are-asking that the
Board of Public Works approve this MOU with the attached engineering report at.its first
sitting, subject to the review and acceptance by the City Attorney's office, We;believe
that general provisions for water support during construction are well known-and
discussed, but we apologize for the rush to approve the final agreement documents.
WJG /kdg
Enclosure
LA��
22&x-
Memorandum of Understanding
Between the City of Ithaca and the Southern Cayuga Lake Intermunicipal.Water,
commission.,
Regarding.the Supply of Water by the Bolton Point Water System to the. City �of Ithaca.
During the City of Ithaca's Reservoir Renovation and Water Treatment. Plant''..
Replacement Projects
The City of Ithaca (City) plans to renovate its reservoir and replace its water treatment'plant over
the next two to three years. During these projects, the City's water supply will be supplemented
by that of Cornell University and the Bolton Point Water System (BPWS). The parties anticipate
that the point of supply from the BPWS will be directly from the BPWS transmission main at
Giles Street and Water Street to the 16 -in. main from this point to the City water treatment plant.
This Memorandum of Understanding (MOU) is meant to document the terms of the . supply of
water by the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC); through the
BPWS transmission main, to the City during these construction projects, and also the possible
supply of water by the City, to the best of its ability, to SCLIWC. The reservoir renovation
project is expected to occur over a three -week period in 013; the plant replacement
project is expected to occur over a two -Sear period fro fall 2013 & spring 2014 to 2015 -2016.
Obligations of SCLIWC
1. SCLIWC shall provide, to the best of its ability, an average daily flow of up to 1.0
million gallons per day (MGD) for the duration of the two projects. The duration .of
supply for the reservoir renovation project shall not exceed six weeks and the duration of
supply for the water plant replacement project shall not exceed 30 months without prior
written agreement from SCLIWC. SCLIWC may, from time to time, for short periods,
supply water in excess of 1.0 MGD, but is not obligated to do so. SCLIWC shall at no
time supply water to the City at a rate that requires the BPWS treatment plant to exceed
its New York State went of Health (NYSDOH)- approved maximum capacity of
6.0 MGD.
2. SCLIWC sha11 make every reasonable effort to supply water of a quality in compliance
with all regulatory requirements and shall immediately notify the City of any water
quality violation. SCLIWC shall notify the City as early as possible of any other unusual
operating conditions within the BPWS that might affect the supply of water to the City.
3. SCLIWC shall make every reasonable effort to provide uninterrupted supply to the City,
but reserves the right to restrict or discontinue supply in the event that supply to its
normal customers is jeopardized or if the BPWS is in need of emergency repairs that
require disruption of water supply to the City. SCLIWC shall make every reasonable
effort to provide advance notification to the City of all anticipated interruptions of water
supply to the City.
4. SCLIWC shall make every reasonable effort to operate the BPWS in accordance with
generally accepted standards to minimize disruptive events such as water hammer and
water contamination.
5. SCLIWC shall, at monthly intervals, read the connection point meter provided: by the
City (see #1 under "Obligations of the City ") and render an invoice to the City in.
accordance with the provisions set forth in #7 under "Obligations of the City."
Obligations of the City
1. The City shall provide a metering station at or near the point of connection to the BPWS
transmission main at Giles Street and Water Street. The metering station shall include a.
meter, specifications and manufacturer agreed upon by SCLIWC. The metering station
shall include all valves and piping necessary to repair, test, and bypass the meter and any
required pressure and flow control equipment and associated valves and fittings. The
City shall provide any remote monitoring and control equipment needed in the metering
station. The City metering station shall include provision to supply water to the SCLIWC
transmission system to the best ability of the proposed City treatment plant to pump
reserve capacity to the SCLIWC transmission system.
2. SCLIWC and the City acknowledge that significant leakage exists in the City's clear
well, to which the supply from the BPWS transmission main now discharges. The City
shall provide a new connection point to a location where the clear well leakage will not
affect the amount of water supplied by SCLIWC, in order to minimize unnecessary load
on the BPWS. Alternatively, the City may, if possible, remedy the clear well leakage
before SCLIWC begins supplying water to the CI. The City shall make every effort to
control leakage in all parts of its system in order to minimize unnecessary load on the
BPWS.
3. The City shall make every effort to operate its distribution system in accordance with all
applicable federal, state and local laws, rules and regulations and generally accepted
standards to minimize negative impacts, including water hammer and water
contamination, on the BPWS. The City shall also use all appropriate administrative,
safety and security measures, including administering an effective backflow prevention
program, to minimize the potential of contamination of water in its distribution system.
SCLIWC shall require the installation of an engineered, Tompkins County Health
Department (TCHD)- approved backflow preventer at the metering station if the City's
backflow prevention program does not meet the requirements of the NYSDOH Sanitary
Code Subpart 5, as determined by the TCHD. SCLIWC reserves the right to discontinue
water supply to the City if the BPWS is jeopardized by conditions within the City's
distribution system. Additionally, in the event that SCLIWC reasonably deems it
necessary for repair, maintenance, inspection and/or operating purposes in conjunction
with the water connection provided for in this MOU, the City hereby grants SCLIWC
temporary ingress, egress and access rights over and on the City's property for such
purposes.
4. The City shall notify SCLIWC as early as possible, orally and in writing, of any water
quality violations or other unusual operating conditions within the City's distribution
system.
5. The City shall make every effort to coordinate construction phases of these two projects
so that its highest demand for supply from the BPWS coincides with periods of low
demand on the BPWS.
6. The City shall implement water use restrictions as necessary among its customers.ta-stay
within the parameters of this MOU. Additionally, the City shall implement water use
restri ctions among its customers in the :event drought or other unforeseen circumstances
so dictate, even if the maxim m' supply`rat& established by this MOU is not being
exceeded.
7. The City shall, within 30 days of receipt of each invoice rendered by SCLIWC in
accordance with 05`und "er "Obligations of 9LIWC," make payment on that invoice: The.
Commission (wholesale) rate in . effect. at the time the water is supplied by the
Commission to the City, shall apply:. The City agrees to pay a late penalty of 10 %. of;the
amount of any invoice that is not paid within the 30 -day period following receipt of such
'invoice. In addition, the City shall pay all extra costs incurred by the Commission as a
result of supplying water to the City, including, b
but not necessarily limited .to overtime
for Distribution and Water Treatment Plant Operators, electricit overages for electricity,
and damage and undue wear to equipment and infrastructure, e City shall also pay for
revenues lost by SCLIWC as a result of failing to curtail energy use in accordance with
its energy curtailment agreement while supplying the City with water. .
8, The City shall indemnify, defend, and hold harmless SCLIWC from. any and.all losses,
claims.or expenses (including reasonable. experts fees and attorneys fees) arising out of
the provision of water by SCLIWC to the City pursuant to this MOU, including, but not
limited to, situations where SCLIWC is unable to provide water in quantity and quality in
accordance with this MOU, the supply of water to the City results in damage,
contamination, or other deterioration of the City's system or water supply, and City
personnel or agents suffer any injury while performing work relating to the supplying of
SCLIWC water to the City; except to the extent that any such losses, claims or expenses,
or portion thereof, are attributable to negligence on the part of SCLIWC's employees or
agents. The City will name the SCLIWC as an additional insured on their General
Liability and Umbrella policies on a primary and non - contributory basis
Additional Provisions
1. The term of this MOLD shall commence upon the date on which this MOU is executed by
all required parties, and shall terminate on 1L�k 2-D I re , except nothing
herein mall authorize more than a 2 lJ ) year term for any initial or renewal term of
this MOU unless the parties hereto agree in writing to a further extension. In the event
that the City is in default of any of its obligations herein, other than any payment
obligation hereunder, SCLIWC may terminate this MOU upon six (6) months written
notice and opportunity to cure. In the event that the City is in default of a payment
obligation, SCLIWC may terminate this MOU upon thirty (3 0) days written notice and
opportunity to. cure. Termination of this MOU shall not relieve the City from any
obligations arising prior to termination.
2. The rights and obligations of the City hereunder may not be assigned to any other parties
without the prior written consent of SCLIWC, which consent may be granted or not
granted in the sole and exclusive discretion of SCLIWC.
3. This MOU constitutes the entire agreement and understanding between the parties hereto
with respect to the subject matter hereof and supersedes all prior agreements, - .
understandings and arrangements, both oral and written, between the parties hereto with
respect to such subject matter. This MOU may not be modified in any way: unless by.a
written instrument executed by all parties.
4. The waiver by any party hereto of a breach or violation of any term or provision ..df this.
MOU.shall not operate or be construed as a waiver of any subsequent breach or violation.
If any court of competent jurisdiction holds any provision of this MOU invalid or
unenforceable, the other provisions of this MOU will remain in full force and .effect. My.
provision of this MOU held invalid or unenforceable only in part or degree will. remain in
Ml force and effect to the extent not held invalid or unenforceable.
5. The parties hereto agree to execute and deliver such other documents and to- perform such .
other acts as may, from time to time, be reasonably iequired to give full force and. effect
to the intent and purpose of this MOU.
6. The terms and provisions of this MOU shall inure 'to the benefit of, and be binding upon,
the parties hereto and their respective successors and permitted assigns.
7. Each individual executing this MOU represents and warrants that (i) he or she has the
specific authority to bind the party on whose behalf he or she is signing this MOU, (ii)
the consent of any third parties is not required to perfect such authority, (iii) .the party on
whose behalf he or she is signing this MOU has undertaken all actions required to enter
into. this MOU, and (iv) his or her signature represents the binding obligation of such
entity.
8. This MOU may be executed in two or more counterparts, each of which shall be deemed
an original but all of which together shall constitute one and the same document. The
exchange of copies of this MOU and of signature pages by facsimile transmission or
electronically shall constitute effective execution and delivery of this MOU to the parties
and may be used in lieu of the original MOU for all purposes. Signatures of the parties
transmitted by facsimile or electronically shall be deemed to be their original signatures
for all purposes.
Signatures and dates:
Names and titles:
For City of Ithaca For SCLIWC
Cornell University
SCLIWC
City of Ithaca
Proposed Joint Operations
In support of
City Water Supply Renovations
2014-2016
Submitted to:
Cornell Utilities
Southern Cayuga Lake Intermunicipal Water Commission
City of Ithaca, Board of Public Works
Submitted by:
William J. Gray, P.E.
Retired Superintendent of Department of Public Works
City of Ithaca
October 22, 2014
Forward
Since its creation as the Southern Cayuga Lake Intermunicipal Water Commission
(SCLIWC) in 1976, the two older local water systems (Cornell in 1929, City in 1903)
have had an excellent neighbor who could and would help smooth over operating
issues and be a partner in emergency operations. The Bolton Point plant of SCLIWC
had an accelerated start up in 1976 because of a land slide in the city's watershed
which removed a section of the raw water main supplying the city plant. Since that time,
the full development of SCLIWC to serve its five participating municipalities has resulted
in a horseshoe of facilities surrounding the other two systems, putting it in a strategic
position to both provide and receive services from the other two systems. The linear
nature of the SCLIWC transmission and distribution system, and the fact that Cayuga
Lake makes it difficult to close the loop, produces a kind of vulnerability which is offset
by the two central systems it surrounds. The two central systems have the advantage
of being in contact on all sides with one or two independent water systems which
improves the resiliency of all the systems and provides a level of redundancy few
individual systems can achieve. The City seeks to tap this resource to rebuild its water
plant.
Dedication /Thank You
The purpose of this report was to obtain an overview of the operation of each system
with enough detail to see how they could operate jointly to support the city's water plant
during a two -year construction period as the filtration system and the plant itself are
replaced. This was sure to create additional work for the plant staff in all three systems,
initially to collect or sort data and answer questions, eventually to coordinate operations,
produce the additional water that would be needed, and finally to deliver it. I never
encountered anything but assistance and interest in a problem which was treated as
one that faced the community and the local water supply staff. This was a level of
professionalism and communal thinking I appreciated, but did not fully expect.
The dedication referred to here is not to an individual, but rather is recognition of the
dedication of the professional staff which work in all three systems and share the
common goal of community health and safety through a fully operational water system.
They were not only helpful as I researched operational history, but were interested in
the challenges represented by the task ahead.
The research was made easier by the senior staff at each plant, as well as by the staff
they lead and the work environment they create; I would like to thank: Jack Rueckheim,
Executive Director, and Joan Foote, Production Manager for SCLIWC; Chris
2
Bordlemay, Water and Wastewater Manager at Cornell University; Chuck Baker, Chief
Operator for the City's water plant, and their staff for making my work easier and more
interesting.
Introduction
An (almost) quarterly "Three Systems Meeting" was held July 26, 2012, to look at water
supply during construction of the City's water plant. The city was looking for a
construction day draw of up to 3 million gallons per day (MGD) from adjacent systems
to cover the annual average day demand of 2.5 MGD (2.7 MGD in the following tables).
Several scenarios were discussed and a summary memo was circulated. The general
consensus was that the water supply demands were manageable based on the time
tables and scenarios presented. The city and O'Brien & Gere Engineers (Rick Gell)
proceeded with design.
A follow -up meeting was held in early January 2014 and Rick Gell provided updated
information in preparation for letting construction contracts. At this point, Cornell and
Bolton Point both felt it would be a good idea to get a written agreement in place to tie
down the details of what was being agreed to and how it would be paid for. Bolton Point
produced the first draft of a Water Services Agreement for the construction period. It
was based on a draft agreement Cornell was developing, as well as an updated or
amended Water Services Exchange Agreement that Bolton Point was already working
on to replace an existing agreement between the City of Ithaca and the Town of Ithaca.
I was asked to review the 2014 draft agreement for the construction period.
I realized, as I reviewed the Bolton Point draft MOU and the minutes or summaries of
earlier meetings, that everyone believed this could be done collectively but not everyone
could or would agree to specific hard statements about what they would do individually
without a much better understanding about what the three systems could do collectively.
As an example, the draft MOU with Bolton Point outlined a commitment to provide 1.0
MGD, with short periods of production in excess of 1.0 MGD. The design engineer's
summary from two years earlier described the expectation, under the heading "Surplus
Capacity Available from SCLIWC," as "Normal summer demands are about 3 MGD with
peak flow this year (2012) at about 3.75 MGD. It was concluded that SCLIWC should
be able to supply 2 MGD to the city on a sustained basis with short term (24 -36 hours)
peaks of 3 MGD." The gap between these two descriptions of supply was too large to
ignore, could be very problematic if the differences could not be reconciled, and needed
to be coordinated with production from Cornell as well as production expected from the
City's system itself. I set out to develop a better understanding of how this construction
period water supply would work, the expected impacts on the three systems, and timing
of those impacts.
Problem Statement
The basic problem to be overcome was to maintain the City's distribution of water to its
customers while demolishing and rebuilding the city's water treatment plant. The city's
two neighboring water treatment systems (Cornell and Bolton Point) were willing to help.
The general questions became:
1. Could distribution of water be maintained to customers in all three systems such
that the customers were largely blind to the changes in supply and disruptions in
production capacity?
2. Could distribution be maintained without requiring heroic measures on the part of
any production system or creating large expenses for the construction project?
The city's average annual water demand is 2.74 MGD. If Bolton Point has a rated
production capacity of 6.75 MGD and an annual average day of 2.80 MGD, while
Cornell has a rated production capacity of 3.60 MGD and an academic average day of
1.70 MGD, then the combined excess capacity of ((6.75- 2.80) +(3.60- 1.70)) =5.85 MGD
is more than enough to meet the city's need for 2.74 MGD during the construction
period and there is no problem. If life were only that simple.
The specific questions became:
1. Water treatment and distribution systems need to supply peak demands (hot
summer week, major structure fire, Super Bowl or Graduation flush, etc.). It
takes a lot of work to operate a facility at its maximum capacity. It is hard on the
facility and on the people who operate it. Could the plants be operated near the
high end of common peak production days and meet the needs of the
construction period while controlling stress on plant and staff?
2. Could storage in the distribution systems be combined with production capacity
to smooth out peak demands? Would this produce water quality issues?
3. Is there flexibility in the construction schedule that would allow the makeup water
supply demands to be shifted away from the distribution system's peak
demands?
4
4. Since emergency demands such as major structural fires are completely random,
is there enough reserve capacity remaining in the system to protect the
community and its first responders?
5. Can the water that is produced, or is being stored, be delivered where it is
needed? The individual distribution systems are strong enough to meet local
demands. Is the transmission and interconnection system strong enough to
deliver the water for distribution in another system while meeting local needs?
6. Can the production, transmission, and interconnection systems be made
accountable so that the costs can be recorded and fairly distributed?
7. Finally, will the regulatory agencies agree to the coordinated operation of three
systems?
If these questions can be answered, we can approach the construction period with
confidence.
Approach
In order to answer the questions, we needed two basic pieces of information: (1) we
needed to know what water demands would be created by the construction period in
terms of volume and chronology; (2) we needed the operating characteristics of the
three systems in order to anticipate which characteristics complement each other and
which conflict. This will allow us to project the characteristics of the three systems
operating in a coordinated fashion. With this information in hand, we can brief the
County and State Health Departments and incorporate their suggestions or
requirements.
Water System Demands Due to Construction
O'Brien & Gere has developed a pre -bid projection of the water demand during the
plant's two year construction period, as well as a timeline for make -up water
requirements. It is attached as Appendix A, labeled 'Water Treatment Plant
Shutdowns," dated June 12, 2014. It shows nine events during construction of the
water plant and a tenth during work on the supply dam including two longer periods of
moderate demand of makeup water (1.5 to 2.0 MGD) and two days of complete
shutdown (3.0 MGD each).
The projected total draw of make -up water is 83.75 MG over the construction period. If
the cost of Bolton Point and Cornell Transmission water is approximately $4/1,000
gallons, this represents approximately $335,000. If changes in energy rates, overtime
hours for labor costs, and special billing or administrative effort were to add 30% to
50 %, this represents $435,000 to $500,000. A budget allowance of $500,000 is being
carried.
5
Water System Characteristics
The city's current plant is a rapid sand filter system rated at 7 MGD and started
operations in 1903. It produces 2.7 MGD on an average day, uses Six Mile Creek and
the Sixty Foot Dam Reservoir as its source, and the plant will be rebuilt as a low
pressure membrane system with 4 MGD (expandable to 6 MGD) capacity over the next
two years.
Bolton Point is a rapid sand design rated at 6.75 MGD with plate settling and started
operation in 1976. The plant produces 2.7MGD on an average day, uses Cayuga Lake
as its water source, and is in good condition. Their distribution system is extensive and
has substantial storage in place.
The Cornell facility is a rapid sand design rated at 3.6 MGD and started operation in
1929. The plant produces 1.7MGD on an average day during the academic year, uses
Fall Creek in a run of the river mode for its source, and is in good condition after
substantial investment in filters, controls and pumping. Cornell's distribution and
storage systems are concentrated, but significant because the actual and equivalent
population served is much larger than the land area served.
Table 1 contains a summary of the three plants' operating characteristics while Table 2
contains a summary of the production storage facilities for each plant.
Individual Plant Operations
The collected production data for recent years of operations at the three plants appears
in Table 6, while the data has been graphed in Figure 1. These show modest seasonal
variations in water demands. Bolton Point shows the classic residential /summer
playground pattern with a summer peak from permanent residents who finally get
outside and the influx of summer residents who can open camp. This is followed by
winter dips in demand as residents go inside or go away. The "classic" pattern appears
flattened somewhat, probably due to the Cornell and Ithaca College population
fluctuations. Cornell shows an academic pattern that reflects the rise and fall of campus
populations, with low demand in May to June, as well as December to January periods,
and higher flows in the August to November and February to April periods. Since the
academic calendar does not follow the calendar months very closely, the monthly
average data does not show the same sharp day to day changes experienced at
Cornell's water plant, or in parking lots and restaurants in the area. The city's water
demand is approximated by a combination of the two patterns above, where the city
experiences a mild winter dip in demand that the other two systems see, offset by the
students' return in late January. The summer academic or population dip is offset by
the warm weather demand of the permanent residents and the commercial /summer
demands of a hotel tourist trade and summer restaurant trade from both tourists
(including long time summer residents) and permanent residents. Since the hotel trade
is brisk almost all year, their seasonal impact is muted.
The individual plant flows show a greater variation than the sum of all three plant flows,
indicating that there is some potential to use the dip in demand in one system to off -set
the rise in demand in an adjacent system. All three plants operate well inside their
production capacity, but all three plants take advantage of this by adjusting staffing
levels and hours of plant operation to save on both personnel and energy costs. It
appears that a closer look at peak demands and use of the substantial standing storage
of the systems might allow a carefully orchestrated "joint operation" of the three plants
to make up for the reduced production at the city's plant during the reconstruction
period. A look at peak plant production demand periods and the associated fill /drain
cycles of storage tanks would better assess the ability of a combined system to respond
to short-term construction demands during the two -year construction period. Periods
longer than two days must rely on production capacity.
Individual plants usually operate in one of two modes: normal operations discussed
above or emergency operations. Sometimes they operate in a hybrid emergency mode
for a scheduled task which takes the plant out of normal operations and increases the
risk to the community being served in order to complete the task. In Ithaca, a third
mode of operation is possible, in which the plant is operated outside of its normal
pattern to provide operational support to an adjacent system without rising to
emergency level or taking on added risk.
Emergency Operations
The available storage for Cornell and Bolton Point, in Table 2, has taken into
consideration the need to reserve water for emergency operations. A review of Table 2
shows that Bolton Point could maintain 1.5 million gallons of water for emergency
operations while still having 3.9 million gallons of operational storage. (The Towns
actually have substantially more storage [both operational and emergency] out in their
distribution systems.) Cornell has 0.9 million gallons of emergency storage and 1.6
million gallons of operational storage available. The clear wells at both plants are
modest in size and not considered storage, but rather wet wells for pumping. The city's
figures would provide 5.8 million gallons of emergency storage (if it were willing to
inconvenience a number of nearby home owners), which is far more than it needs from
a planning point of view. The same figures give only 1.2 million gallons of operational
storage, which is far less than the average daily demand of 2.7 million gallons of
operational storage recommended by the Ten States Standards. The city's Elm Street
tank may be able to double the operational storage while diminishing the excess
emergency storage, by reconfiguring its operation during this period of construction.
(Note Table 5)
In the past, a large downtown, industrial, or campus fire might involve 4,000 GPM for 1
hour, 2,000 GPM for 2 hours, 1,000 GPM for 4 hours, and then 100 GPM for 20 hours,
for a total water consumption of 722,000 gallons. A large residential fire might be 1/10"'
to 1 /20th of that demand (1,000 GPM for 30 minutes, 100 GPM for 2 hours, and then 10
GPM for 10 hours, for a total of 48,000 gallons). In recent years, the advent of
sprinklers, fire alarms, or simple smoke detectors have made the chance of such large
7
fires smaller, but no less real. Water main breaks could fall in the same range of total
flows depending on the size of the main, the type of break, the rapidity of discovery and
response, and the time of year (difficulty of assembly, shut down, and repair).
Bolton Point, Cornell and the City have adequate emergency reserves provided the
operational use of storage leaves those reserves intact. These potential unscheduled
emergency operations largely depend on existing storage and the distribution systems'
ability to deliver the water to the location of the demand. Plant operations are impacted
in a reaction to the need to restore the emergency reserves depleted in responding to
the event.
Scheduled Emergency Operations
Scheduled "emergency" operations differ from emergency operations in that, being
scheduled, someone chooses to start them at a predetermined time, and in some
cases, could stop them if a problem developed. A hydrant or watermain flushing
operation can usually be started or stopped at will. A watermain relocation or a storage
tank cleaning and painting project must be finished once started. They are emergency
operations in that they take the plant (and possibly the distribution system) out of its
normal operating pattern for a short period of time and may increase risk to the
individual system by taking some needed component of the system offline (i.e. filter
capacity, water intake, storage tank, or transmission main). Ithaca is in the unusual
situation of having three systems which are each in touch with the other two, turning
many of the scheduled emergencies into support operations. Planning and
communications are required inside a community to make the scheduled emergency a
success and to manage the risk. If adjacent communities are willing to help, then
adding coordination and cooperation with adjacent communities to the planning and
communications needed internally almost insures the conversion of an emergency into
a supported operational effort.
Extended Operational Support
The request for extended operational support by one system from another is usually
initiated in order to accomplish a specific task which will take a longer period of time,
such as painting a series of storage tanks, relocating a transmission main, rebuilding a
pump station, or updating filtration systems.
Joint Operations
In this case, the specified task is the reconstruction of the city's plant. The
superimposed demands on the adjacent systems are outlined in Appendix A as a list of
anticipated periods of plant restrictions or shutdowns, and the estimated makeup water
needed during that period. The city has some control over the timing of demands
placed on (or shifted to) adjacent systems, but, because of the linear nature of
construction of an industrial facility like a water treatment plant, the control is limited.
Once the construction starts, there will be intermittent demand (of 1.5 MGD, for periods
r
of 1 day to 4 weeks). We can assume some will occur at a high demand period. The
complete plant shut down (3.0 MGD for periods of 1 day) or impaired operation (2.0
MGD for a period of 10 days) should have longer planning periods and can be better
matched to the combined system storage and production capacity. Experience with the
first should better prepare us for the second higher demand periods.
The graph of combined production (Figure 1) shows a summer peak in demand shifted
towards fall which mirrors Bolton Point's pattern combined with Cornell's. If the longer
duration volume of makeup water is assumed to come mostly from the larger plant not
under construction (Bolton Point), it appeared reasonable to look for records of a three -
day summer peak period at Bolton Point, and then review records for the two other
plants for the same period to see how a coordinated operation (storage and production)
of the three plants might respond to the community's peak demand as well as the 1.5
MGD superimposed demand due to construction at the city's plant. Two three -day
periods were picked at Bolton Point, July 2010 and July 2012, and are listed in Table 3.
The matching three -day periods for the City and Cornell are listed in Tables 4 and 5,
respectively.
The two periods of high demand makeup water in Appendix A are a ten -day period of 2
MGD scheduled for the period May to June, 2015, and a four -week period of 1.5 MGD,
which has not been scheduled yet. If we take the simplistic approach of looking at
preferred high production rates (Table 1) and average monthly production rates for
Bolton Point (Table 6), we see that a production rate of 5 MGD and May /June
consumption rate of 2.91 MGD leaves 2.09 MGD available on the average. The
maximum May /June consumption rate of 3.30 MGD leaves 1.70 MGD available.
Cornell's preferred production rate of 2.30 MGD (Table 1) and a May /June consumption
rate of 1.32 MGD (Table 6) leaves 0.98 MGD available on the average. The maximum
May /June consumption rate of 1.46 MGD leaves 0.81 MGD available. Planning on 1.5
MGD from Bolton Point and 0.5 MGD from Cornell for a ten -day period will work "on the
average." If Bolton Point provided 1.70 MGD and Cornell provided 0.81 MGD during
the peak period, the combined available water of (1.00 + 1.70 + 0.81 =) 3.51 MGD is
greater than the city's 3.35 MGD peak demand during May /June.
If the four week period of 1.5 MGD were to fall between July and September, the same
simplistic approach looking at Bolton Point leaves (5.00 - 3.10 =) 1.90 MGD available
on average and (5.00 - 3.65 =) 1.35 MGD available during a peak month. Cornell's
figures are (2.30 -1.32 =) 0.98 MGD on average and (2.30 -1.67 =) 0.53 MGD on
peak (for the same month of July). Planning on 1.10 MGD from Bolton Point and 0.40
MGD from Cornell fulfills the 1.50 MGD of makeup water. If Bolton Point provided 1.35
MGD and Cornell provided 0.53 MGD during a peak period, the combined available
water of (1.50 + 1.35 + 0.53 =) 3.38 MGD exceeds the city's 3.31 MGD peak demand
between July and September. Again, this works `on the average."
Even though this works on averages, even on averages of maximums, and on
maximum months (itself an average), it seemed wise to look at peak day demands by
looking at three -day periods. The operators at the plants can produce above their
0
preferred maximum and a three -day period should allow us to gauge how storage can
come into play to smooth out peaks. Bolton Point staff picked peak demand periods of
July 8, 2010, and July 13, 2012, as candidates for analysis. A look at weather data for
those two Julys seemed to confirm the choice of those dates. Both months were
running +3 degrees Fahrenheit, were down .5 to 2 inches in rainfall, and had periods of
15 to 20 days of no rain. A review of the combined water production graph would lead
you to conclude that September was the peak month, but the operators demurred. July
has the peak days. The higher average flows of September were easier to meet with
fewer and lower peak days.
The peak July days chosen by Bolton Point are shown in Table 3. Tables 4 and 5
contain the same dates for Cornell and the City. The data shows that Bolton Point had
two busy three -day periods each time with water delivered to the distribution system
averaging between 4.3 and 4.8 MGD, which is below their preferred high production
rate of 5 MGD, but substantially higher than the annual average production rate of 2.7
MGD. Cornell's data shows three days where water was delivered to its distribution
system averaging between 1.0 and 1.4 MGD, which is below their preferred high
production rate of 2.5 MGD and approximately equal to their annual average production
rate of 1.4 MGD. City data shows three -day periods of between 2.7 and 3.0 MGD
delivered to the distribution system, which is below their preferred high production rate
of 5.0 MGD and only modestly higher than their annual average production rate of 2.7
MGD. Bolton Point staff remembers these periods as more hectic because they
contained plant production days of 5.5 and 6.0 MGD, which approaches plant capacity.
The high production rates allowed staff to increase stored water by 1 to 2 MG and built
a larger buffer in their tanks against high system demands. The City and Cornell
maintained or shifted tank levels without much change in storage.
July would not be a good time to ask Bolton Point and Cornell to produce an extra 2
MGD of water for city use, and it is not part of the plan in Appendix A, but it appears it
could be done. July would not be an ideal time to seek 1.5 MGD for city use but it could
be done. In both cases it would take prior planning and daily coordination between the
three plants, attention to weather, attention to tank levels (starting with higher reserves
than are maintained in individual operations), continuous communications, and an
anticipatory rather than reactive mode of operation. It would also take a shared
production goal where Cornell could make a larger share of the total goal in July than it
could in November, and Bolton Point would be the inverse. A 3 MGD plant shut down
could be handled for one day by filling storage tanks, avoiding peak demand days, and
producing water normally. At this point, all these actions assume the general population
has not been enlisted to reduce daily demands or help in any way.
Regulatory Considerations
Public water supply systems and their operators function under the requirements of
New York State's Public Health Law, spelled out in Subpart 5 -1, Public Water Systems.
A meeting was held June 24, 2014, at the Tompkins County Health Department (TCHD)
with John Strepelis, P.E. (by phone), New York State Department of Health (NYSDOH)
10
Regional Environmental Health Program Director, Elizabeth Cameron, P.E., TCHD
Director of Environmental Health, and Steve Maybe, P.E., TCHD Public Health
Engineer. The meeting was concise and helpful. The Tompkins County Health
Department wanted to see the engineering report that was being developed (this
report). They were concerned about the ability of all systems to continue to function in
an emergency such as a watermain break or fire. They felt that a public information
campaign should be an important component in preparing the community for the joint
operation periods during two years of construction. They would be glad to help with
education and outreach related to water conservation or other efforts. Continuing
compliance testing will be necessary, but dates may be adjusted so that the test
represents the system being tested. They recommended dry run practice periods be
used to test procedures and equipment needed to transfer water before city systems
are compromised or demolished during construction. Their demeanor was one of
concern for public health and help for the construction of a new water supply facility.
Conclusion
Generally, any combined operations:
1. It is probably easier to provide a neighboring system operational support if it can
be easily and fully accountable. The three systems have significant capacity and
are physically configured so they can support each other in operations/
emergencies.
2. We need experience transferring bulk water from one system's strong point to
the neighboring system's strong point and allowing that system to distribute the
water normally. In this case, the three strong points are considered to be Bolton
Point's East Hill Tank, Cornell's East Hill Tank, and the City's Interconnection
Building.
3. The two East Hill tanks are capable of transferring water back and forth so either
tank could supply water to the city's interconnection building through Bolton
Point's transmission main. The Interconnection Building is currently set up to
receive water. It should be modified to allow water to be supplied to the
transmission main and thus to either East HIII tank. Review of the three systems
emergency operations at pump stations might dictate how the modifications
should be done.
4. On the average, the combined systems are strong enough that any two plants
can supply the needs of all three systems. This means that in a recognized
emergency, and enlisting the cooperation of all customers, any emergency can
be handled. It also means that through coordination, cooperation, and good
planning the systems should be able to handle any reasonable operational issue
that comes up. This is based on the current level of respect and professionalism
demonstrated by the systems as well as current water use patterns.
11
Specifically, Extended Support of City Construction:
1. The city's request for support during construction over the next two years is a
series of nine events, seven of which are three days or less in length, one is ten
days and the ninth is 28 days. They are considered significant, but manageable
by the three operational staffs, but none can do it alone without impact on their
customers. A tenth event is associated with work on the dam.
2. It appears possible to provide the requested support without inconvenience to
their customers if all systems operate in a coordinated fashion during those ten
events, including the build up and exit strategies. This will require planning and
continuous communications and may benefit from shared SCADA data so that all
operators are aware of the state of the combined operation.
3. Community awareness and cooperation will be important during this period,
requiring initial press releases, followed by updates as operations and
experience develops. The initial releases should be at two levels: the first is to
tell the (three system's) customer base that we are starting this period of joint
operations and that we would appreciate any feedback on changes they observe
or concerns they may have; and second to inform city residents and customers
that they may see some changes, mostly in the form of pressure variations if
tanks are operated through greater ranges to reflect and moderate the demands
placed on adjacent water suppliers. Water conservation steps could be needed
by city residents under unanticipated emergency conditions.
4. A Joint Operations Agreement should be developed which provides the flexibility
of joint operations in responding to the individual events. This will allow the
combined operational staff to develop an operations plan for individual water
supply events as they occur. While it is generally anticipated that the makeup
water will be supplied by Bolton Point and Cornell in the ratio of 67% and 33 %,
proportional to their plant capacities and average day figures, there may be times
of the year or other circumstances that require different approaches. A draft
Joint Operations Agreement is being developed for review.
12
Table 1
Ithaca Area Water Treatment Plants
Plant Characteristic Summary
Plant Capacity
Design _
DOH
Operational _
IL Preferred Hi h Da 3
Plant Output
Output
Average Day, Annually
rAverage Day, Peak Month
7.00°
7.0
6.00
5.00
Bolton Point F(MGD) Cornell� 3 System
(MG D) i Totals (MGD)
9.00
3.60
6.75
3.60
6.00 - j
- -- 2.50
5.00
_ 2.74 2.80
3.25 1 3.65
1 Peak Da , ` 3.54 j6.04
j Peak 3 Da � 3 _ 3.35 5.51
Peak Period(s) - May /Aug- July -Aug
Sept
2.30
1.40
1.70
_ 2.85
2.3_7_
May /Aug-
_Sept
19.60 1
17.35 j
- - - -- 14.50!
_12.30
6.94
8.60
_ -12 .115
10.48
Note:
1. Over 5 year period
2. In a 5 year period
3. The "operational" and "preferred" capacities are based on discussions with plant
staff on what is readily achievable with current staffing and plant configuration.
4. Totals of peak days may be interesting but not meaningful, because the
individual peaks do not occur on the same day, month, or year.
5. Peak plant output may not be peak distribution demand because storage tanks
are filling or emptying.
6. The City's new plant will have a 4 MGD production capacity, expandable to 6
MGD with additional filter skids.
13
Table 2
Ithaca Area Water Treatment Plants
Plant Production Storage (MG)
System /Location Ci Bolton Point �_ _ _ Cornell Storage Actual Oper. 1 Actual Oper. Actual �Oper. Totals
Clearwell _ .53 .17 x.25_ ,_ OA _.40 0.01
Clearwell .92 .29
Burdick Hill _ - 1.50 1.00
Burdick Hill_ ; _9_0 _ - .40
E
Ground _ 1.00 _ _ .60
East Hill ! 3.00 _2.50 1.50 1.00
�E m St. _ 1.50 .16 1 j -- . - - -,- - . - - - --
Maple Avenue .61 '- .08
Cornell Street 1.00 .29
j Coddin� ton Road _ 1.50 .14
Cliff Park_ _ i 15 0.0
Oakwood .75 , .07
Total Actual 1 6.96 5.65 ' 1 2.90 15.5
Total Operational 1 1.20 _ I 3.90 i- -1.60 6.7 j
Note: Difference between actual storage and available or operating storage shown
here is based on operating experience for some locations and emergency
reserves for others. Buildings built in the city around storage tanks make it
difficult to use more than the top few feet. For Bolton Point and Cornell, it is
assumed here that the East Hill Tanks or Burdick Hill Tanks should hold
emergency reserves for fire or main breaks (500,000 gal.), but otherwise are fully
usable. The Cornell ground tank is treated similarly. The land area covered by
Bolton Point is so much larger than Cornell that only the Burdick Hill and East Hill
tanks are considered for production storage.
14
Table 3
Bolton Point Treatment Plant
Recent 3 Day Peak Demand Periods
July 2010: One day of rain first 20 days
Avg. Temp: +2.70 for month
Rainfall: - 0.61" for month
-�
FJuly
�- Burdick Hill
F_ Burdick Hill East Hill
- Total to
2010 I Pump
@ WTP
0 hr. i 24 hr. 0 hr.
24 hr.
Distribution
7 elev. i
18.1 ; 29.1 ° 13.0 �1
10.2
j
_ MG '
8 '.elev.
4.32 -.41
+.28
--4.19
29.1 38.0_
_ _ _
10.2 1 11.9
-MG
- 6.04
-.33
-.17 �
5._
5 4
_
9 elev. _
__- _
38.k==28.4
11.9 21.5
-1.53
I MG
5.16
+.36 I -.96
4.56
Totals
L --
15.52
-.38 -.85
L - 1 - - - --
14.29
_(4.8x3 days) -
July 2012: One day of rain first 15 days
Avg. Temp: +3.50 for month
Rainfall: - 2.24" for month
(-
�- Burdick Hill
East Hill
July 2012
, Pump @ WTP ' 0 hr. 24 hr.
0 hr. I 24 hr.
Total System
12 elev.
MG
j 14.8 i 23.4 _
4.61 -.32 -
10.9
+.31
4.60..__l
13 elev.
23_.4_ 24.1
7.8 15.9
-MG �--
- - -
--
,-1 �elev.
5.47 -.03-
24.1 31.0
_ -.81_ -I
15.9 ! 26.2
= 4.63__j
MG
1 4.87 -.26
! 3.58
! -1.03
ITotals
14.95 (` -.61
I
-1.53
12.81
(4.3x3 days) I
(Vote: In this table, rising tank elevations means water is going into storage (negative
number) and not to distribution. There was only one Burdick Hill tank at this time.
15
Table 4
Cornell Treatment Plant
Production during Bolton's Peak Periods
July --T _ Ground Tank_ East Hill Tank To
t 2010 ( Pumped i 1 '- 2 1 Overnight 1 2 Overnight Distribution
6 elev. 12.1 15.2 ; 15.2 1 14.2 24.4 1 22_0 22.0 31.6
MG ; 1.30 -.45 +.15 +.03 ( -.14 � - 1
1_ 7 elev. _ 14.2 15.7 15.7 12.9 3-1.6-T-24.6-. 24.6. 31.5 99 j
MG 1_0.80 -.22 +.41 +.10 1 -.10
8 elev. ! _ 12.9 1 14.1 14.1 13.6 31.5 30.5_1 30.536.8
�� -MG ,_ 1.16 -.18 +.07 +.02 1-.08 .99
I
gtn 13.6 15.7 15.7 36.8 32.2 32.2- '
-_ _ j 1.03 1
I MG 0.99 -.31 +.35 +.06 -.06 1
L Sum - 2.95 -.71 +.83 +.18 -.24 3.01
_ 9' f1.Ox3 days
j July Ground Thank _ _ E_a__st Hill Tank �- To
I 2012 Pumped 1 -2 Overni ht 1 -T 2 Overnight ` Distribution
11 elev. _ _ 11.1 I 11.6 1 11.61 ; 15.4 1 19.0 19.0 1 122.7
MG 1 1.36 -.04 _ +.07 ! -.18 _ +.37 _
12 leev. _ _ 10.8 11.8 11.8 L 8.4 1 12.7_1_18.1 18.1 1 12.8 1
MG ! 1.45 -.08 +.28 - -.27 - +.27 , 1.65
i 13"' elev. ; 10.6 , 10.6 1 8.1 12.8 19.2 _ 19.2 14.9
- - 1.38
MG 1.45 I -.18 _ +.21 _ -.32 +.22 1
14 elev. _ 8.1 1 11.9 11.9 1 ' 14.9 1 22.8 22 -.8 1_ � '
1.04
MG .30 -.22 +.08 -.44 +.32 I
Su 11 4.20 -.48 +.57 -1.03 +.81 4.07
_
in-eh--L -- - -- - - -- (1.4x3 days)
Note: Because Cornell records tank elevations at the start and end of shifts, the
numbers here have an overnight figure which spans the day break. The figures
here are slightly different than the Bolton Point figures when using the same
dates. Rising tank elevations (negative numbers) means water is going into
storage and not to distribution.
16
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Appendix A
City of Ithaca
Water Treatment Plant Shutdowns
6/12/2014
Phase
Descri tlon Detail
Make u Water Required
Approx.
Date
Duration
(days)
Flow Rate
(MGD)
Volume(MG)
1
Repair existin settling basins (taking both1903offline
l.drain /clean south 1903 basin
Sept -Oct
2014
1
0
0
2.drain north 1903 basin pressure grout connecting wall (24 hours) During this
period onl the 1950 basin will be service (production capacity LS MGD )
Sept -Oct
2014
2
L5
3
3.fill and return north 1903 basin to service
Sept -Oct
2014
1
L5
1.5
One Settling Basin (sm ut 1903 basin) Out of Service, duration of Phase one
(reduced capacity from existing plant), anticipated capacity 3.0 MGD, during
cleaning of settling basins will have reduced capacity
After Oct
2014
n/a
0
Raw Water Pipe Connection TS &V =0 days) No shutdown anticipated
1
0
0
Clearwells taken out of service for water proofing, one clearwelI at a time
(production capacity 3.0 MGD
Aug-14
0
0
Isolate 9501(gal Clearwell using existing valves, Install new gate valves in
inlet /outlet pipes to allow maintaining clearwell in service during phase 3,
install coating. 500k al clearwell remains in service
Au -14
28
0
0
Return 950k al clearwell to service
Aug-14
0
0
0
Isolate 500 kgal clearwell using existingvalves, install plugs to manage
leaks e, 950kgal clearwell
Sep-14
28
0
0
Temporary pipe to feed Existing Filters from new plate settlers
Both 1903 Settling Basins out of Service, demo of the settled and raw water
wet wells, connection of new settled water pipe to the existing settled
waterpipe
May -June
2015
10
2
20
1950 Settling Basin still in service as well as Filters 7 -10
Cleaning north side of 1903 settling basin on periodic basis.
3
L5
4.5
Electric5witchover lose of powerto the plant for only a few hours
0.5
L5
0.75
2
Remove and cap existing raw water pipe (Entire Plant Shut Downlday)®
Aug -15
1
3
3
Two Membranes placed in service, Supplying water to 950kgal clearwell, existing
filters taken out of service (reduced capacity during phase 3 from WIP,1.5 MGD firm,
3.0 MGD total).
-Switching discharge from temporary filtered water pipe from membranes to
3
Clearwell Pipe Gallery
Phase 1 Gravity Line: Build clearwell pipe gallery in two phases to get gravity
line back in service quicker. Close The 500 K clearwell and gravity line will be
shut down during first phase of construction of clearwell pipe gallery. Supply
gravity system through interconnection and supplement by backfeeding
from East Ithaca /Mitchell St System if necessary.
28
1.5
42
Phase 2 HLPS supplied from 950kgal, therefore Mitchell St Pumps not
impacted. 9501(gal clearwell will not be taken out of service during
installation of clearwell pipe gallery
1
28
0 1
0
East Ithaca Line Out of service when pipe in clearwell pipe gallery replaced
56
15
84
HLPS
Sluice gates replacement: HLPS will be out of service during sluice gate
replacement.
5
1.5
7.5
East Ithaca Pump Replacement, replacing pumps one at a time should result
in no lose of service.
0 1
1
0
TBD
Dam Construction
Temporary by -pass siphon installation
1
3
3
Gatehouse construction
0
Total 169.25
Notes: 1 City demand assumed to be 3 MGD. Daily peaks assumed to be supplied through City storage.
2 City Production capacity with both halves of 1903 settling basins estimated to be 1.5 MGD
3 City Production capacity with 1950 settling basin and filters 7 -10 estimated to be 1.0 MGD
4 City to install bypass pumping at Thirty -Foot Dam for use when Gatehouse is being reconstructed.
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Woodcrest Chronology
September 24, 2014
Week of May 19, 2014 — Montauk Services pressure cleaned water mains along Homestead Terrace and
Woodcrest Avenue.
June 3, 2014 - the first written rusty water complaint from a Woodcrest resident (Vicki Caron) to follow
up several phone calls. A response was issued to the homeowner the same day. A flushing regiment
was begun to address quality issues.
June 20, 2014 — Additional phone calls and e-mail complaints received (Vicki Caron). Flushing regiment
continues.
June 22, 2014 — Water quality complaint over weekend (Vicki Caron).
July 2, 2014 — Water quality complaint requesting additional flushing prior to holiday (Vicki Caron).
Flushing regiment now 24/7.
July 3, 2014 — Water flush request and details on "chunks of rust in water ". (Vicki Caron).
August 4, 2014 — Ellen McCollister sent e-mail to BPW (and DPW) to pose next step agenda items
including pipe replacement, filtration systems, health concerns, etc.
August 19, 2014 and August 21, 2014 — Water samples collected at Woodcrest cul -de -sac and end of
Homestead Terrace for Color, Iron, Manganese, Bacteria, and Turbidity. Results came back with
violations at Homestead for Color and Iron.
August 28, 2014 — Kupferle Auto Flusher installed at the Woodcrest cul -de -sac for roughly $6,000.
Flushing regiment set at 1.5 hr cycles 4 -10 -4- 10:00.
August 31, 2014 — Rust water complaint (Vicki Caron). Schedule readjusted to 2.5 hr cycles.
September 9, 2014 - Lab results returned from August 19 and 21 samples. Indicates rust in water above
MCL.
September 11, 2014 — Met with Health Department to discuss sample results, approach to this point,
and plans for future. Repeat sampling is scheduled for September 15.
September 14, 2014 — Sunday morning rusty water complaint (Vicki Caron)
September 15, 2014 — Readjusted flushing cycle for Sunday to flush from 4:00am to 12:00pm. No further
complaints to date.
September 23, 2014 — Repeat sampling was conducted at Woodcrest and Homestead for Color, Iron,
Manganese, and Turbidity. While concentrations were better than the first round of samples,
Homestead was still in violation for Color and Iron.
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MEMORANDUM
CITY OF ITHACA
DPW - WATER & SEWER DIVISION
510 FIRST STREET
:r
DATE: 10/22/2014
TO: THE BOARD OF PUBLIC WORKS
FROM: SCOTT GIBSON - WATER AND SEWER
RE: REQUEST FOR EMERGENCY CAPITAL IMPROVEMENT PROJECT FOR WATER MAIN
REPLACEMENT ALONG WILLARD WAY
I am writing to the Board in request an emergency capital improvement water main
replacement project along Willard Way.
As shown on the attached drawing, the area water supply consists of a 6 -inch loop that runs
between Stewart and University Avenues. A vintage 1935, 570 -LF 4 -inch cast iron main
branches northward off of the 6 and dead ends just past the Willard Way Loop in front of
house #227. There are eleven services running off of this line that are comprised of single
family, multi - student, and fraternity type dwellings that require a variety of fire flow needs.
Supply in this region should have very strong static pressures (80psi) and available field flows
in the 1,000 gpm range as indicated during testing of Hydrant M -099 last year. Recent
analyses of Hydrant M -100, just one block north of the 6" loop, yielded such poor results
that flows were below minimum thresholds and barely discernible on pressure gauges.
If you recall, the City experienced a very similar situation in the Edgecliff Place water main
replacement project that occurred during the 2013 construction season. That service main
was an old 4" cast iron 400 -LF dead end off of an 8" looped main running along Stewart
Avenue. Fire flows at the foot of the Edgecliff Place service area were <190 gpm; grossly
insufficient for the five multi and single family residential dwellings that exist there. The
Board approved full replacement of the main to a 6" ductile iron pipe which consequently
improved fire flows by 2.5 times.
In the case of Willard Way, we are looking for a similar project approval to ensure that fire
flow needs are adequately met. Budgeting for this project is anticipated to run between $130
and $140 /LF. At 570LF, this would cost between $75,000 and $80,000.
10/22/2014
I would be happy to provide additional details and data to you at your request. Please let me
know if I can be of any further assistance in this matter.
10/20/2014
CITY O ITHAC f
108 East Green Street Ithaca, New �'Ork I- 8io -0590
()l rlt:l or• rr IF C IT-t AT-rc )RNM
%amn i ). I..ivine. City Att(trnet tt- lt•phonr: hn"" 3�i- f11i1•i
Wihert A. ` arat•han. Assistant t.ttt Attornry Fax
Krin Flaherm Assistant City Atiornrt
larrd Pittman. Asmstant tans Allorne)
ltxly Andru Uxt-utivc as+istani
1'is Ernall- 6isan „ur dadnt :tcct>rk,t�om
t )ctoher 7. 1014
1-1
Dcar Mr. Xu.
I tvant to thank you for your innovative proposal to Install trash receptacles tin the streets
cif C'ollegetown. Funded by advertising panels that you would mount on the receptacles. I
applaud your desire to improve your community. provide. a much - needed service:. and huiild a
small business In the process. It is therefore with rcgrrt that I report that New Fork State law
doe's not permit the City to proceed with your proposal..
`Gccc York State lace:• is clear that. "excerpt in connection with a proprietary activlts (or
pursuant to Lxpress statutory authority. it is not a proper municipal purpose to raise revenues by
selling advertising space on municipal property.” Attu-. Lien. Op. 92 -31. The exception to this
principle ti)r proprietary activity re'ers to activities undertaken by a municipality that are more
iraditionally Undertaken by the private sector. Fhe collection and removal of trash, however, is a
governmental function. and thus not iz proprietary fbncllon in the e yes of" tits York
lact.Nehr/no; v 17l1ctve rrr_ l.lrrt•il Harbor. ? N.Y .2d WO. 194A)5 (199;7). In last. a State
Comptroller opinion letter irdbirnts us that "a town could not pen nit the installation of ... trash
receptacles displaying private advertisements as this would constitute furtherance of a private
use.`." Op M ?- I i ;
`ks it result.. the City will not he able to proceed in partnering with CladNetNvork on thrs
proposal. though you may well he ahle to partner with a private property owner in locating your
proposLd receptacles on their property. ifthat proves feasible. .again. 1 thank you lbr working to
improve your community. and I hope that despite the City's inability to partner in this particular
endeavor. you will brim R)rward more great ideas in the future.
Best wishes.
:baron 0. Lavine
Cc (Via Frnail l: Board of l'c3 j ac works
In t:qual optxmimo c f rnphiver with .t tomnownent o. • diver%o icaturn