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HomeMy WebLinkAbout10-06-14 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS OFFICIAL NOTICE OF REGULAR MEETING A meeting of the Board of Public Works will be held on Monday, October 6, 2014, at 4:45 p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca, New York. Acienda 1. Additions or Deletions to Agenda (Items 1 -5: 15 min.) 2. Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public 5. Reports Special Committees of the Board Council Liaison Board Liaisons Superintendent and Staff Other Department Heads 6. Approval of Minutes 6.1 September 22, 2014 Regular Meeting Minutes 7. Administration and Communications 8. VOTING ITEMS 8.1 Buildings, Properties, Refuse and Transit 8.2 Highways, Streets and Sidewalks 8.3 Parking and Traffic A. Resolution to Deny a Hardship Request for a resident of 218 Delaware Avenue for the Residential Parking Permit System 8.4 Creeks, Bridges and Parks A. Brindley Street Bridge Rehabilitation Project Design Alternative Decision — Resolution B. Award of Contract for Design Services for Six Mile Creek Wall Replacement — Resolution 8.5 Water and Sewer 9. DISCUSSION ITEMS 9.1 Proposal to Fund Utility Upgrades in Neighborhoods with Growth Potential 9.2 Request to Increase Pavilion Reservation Fees 9.3 Request for Short Term Parking on Cornell Street for Belle Sherman Elementary School 9.4 Proposal to Convert Green Street Garage Trash Room to Storage for Parking Equipment The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. 10. New Business 11. Adiournment If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 48 hours before the meeting. Notes for BPW Agenda, October 6. 2014 8.3A A Resolution to Deny a Hardship Request for a resident of 218 Delaware Avenue for the Residential Parkina Permit System Enclosed is a resolution for the Board's consideration, per the discussion held on September 22, 2014. 8AA Brindlev Street Bridge Rehabilitation Project Desian Alternative Decision — Resolution Per the Board's discussion on September 22, 2014, a resolution is proposed for the Board's consideration. 8.413 Award of Contract for Desian Services for Six Mile Creek Wall Replacement — Resolution Proposals were received for the replacement of the creek wall in Six Mile Creek. 9.1 Proposal to Fund Utility Uparades in Neighborhoods with Growth Potential Due to the increased number of construction and development projects that have popped up throughout the city, we have found that existing utility distribution systems and services are in need of upgrades to handle the increased demand. Most upgrades must wait until after each project's designs are approved and construction is imminent before utilities can be contacted. Staff has looked at this process and is requesting that the City be able to request utility upgrades in areas of that have growth potential, with the assumption that the fees paid by the City would be reimbursed by the property owners as construction projects occur. 9.2 Request to Increase Pavilion Reservation Fees The Ithaca Youth Bureau is requesting an increase in pavilion reservation fees for organizations /businesses and non - residents beginning in January 2015. The Parks Commission has discussed this request, and recommends the increase in fees. 9.3 Request for Short Term Parkina on Cornell Street for Belle Sherman Elementary School The Belle Sherman PTA is requesting that parking regulations along a portion of the west side of Cornell Street be modified to allow short term parking during school drop -off and pick -up times and during special events at the school. Please see the memo from Belle Sherman PTA and Tim Logue's recommendation. 9.4 Proposal to Convert Green Street Garage Trash Room to Storage for Parking Equipment Staff has proposed a modification to the current trash room under Green Street Garage to include room for storage for Commons furnishings (i.e. tables and chairs). M�chaeLJ. Thorvue, P.E. ,S�tpertvvtewdevvt of Pu bUr, WOOZs October 2, 2024 Page 2 8.3A A Resolution to Deny a Hardship Request for a resident of 218 Delaware Avenue for the Residential Parking Permit System WHEREAS, the Board of Public Works (BPW) has promulgated regulations, adopted June 9, 2004 and amended on March 24, 2014, for implementation of the Residential Parking Permit System (RPPS), which was established by Common Council on May 6, 1998, after an act of the New York State Legislature, and WHEREAS, in accordance with Section 260 -4 of the City Code and in accordance with the BPW regulations, the BPW may grant hardship requests, and WHEREAS, on September 22, 2014, the Board of Public Works reviewed a request from Mr. Paul Balestrieri, a resident at 218 Delaware Avenue, for a hardship case to allow him to purchase a RPPS permit when he would otherwise not be eligible, as well as a recommendation from staff, now, therefore be it RESOLVED, That the Board of Public Works hereby denies the hardship request from Mr. Balestrieri to purchase a permit for the Residential Parking Permit Systems, in accordance with the above - mentioned regulations. Page 3 8.4A Brindley Street Bridge Rehabilitation Project Design Alternative Decision — Resolution WHEREAS, currently, the City of Ithaca and project consultant (Delta Engineers, Architects, & Land Surveyors, P.C.) are working on the Brindley Street Bridge Replacement Project over Cayuga Inlet ( "the Project "), and WHEREAS, the project involves the replacement of the Brindley Street Bridge with a two lane structure with additional accommodations for bicyclists and pedestrians including necessary approach and intersection improvements, and WHEREAS, the City of Ithaca established Capital Project #764 in the amount of $205,000 to cover scoping and development phases of the project, and WHEREAS, Brindley Street Bridge replacement on existing horizontal alignment (Bridge Alternative 1) and new roadway and bridge construction on relocated horizontal alignment (Bridge Alternative 2) are alternatives being considered for this project including the "Null Alternative," and WHEREAS, Board of Public Work preferred new roadway and bridge construction on relocated horizontal alignment (Bridge Alternative 2), and WHEREAS, the preferred design alternative will involve the relocation of Brindley Street by connecting Taber Street with the West State Street/Taughnnock Boulevard intersection together with the necessary intersection improvements, and WHEREAS, Taughannock Boulevard Extension Project was included in the "Six Point Traffic Plan" (City of Ithaca, 2001) and recommended as an alternative which has the greatest potential for helping to mitigate traffic impacts on neighborhoods south of the creek, now therefore be it RESOLVED, That the Board of Public Works hereby recommends the design of a new roadway and bridge construction on relocated horizontal alignment together with the necessary intersection improvements contingent upon funding by Common Council. Page 4 r 4 as 13 Ild a Rig N r_ EXISTING RIGHT -0F4NAY ep I DEWALK SHOULDER TRAVELLANE TRAVELLANE SHOULDER SIDEWALK s-0' s-0" 124r 174r 170 54" 1.S" TOP COURSE WA GRANITE CURB 1Y SUBBASE ITEM 402007202 M31809A201 REM 304.15 2.s' BINDER COURSE HMA ITEM 4OL197902 rirsLum 8" SELECT GRANULAR SUBBASE B' BASE COURSE HMA ITEM 304.15 11TE11213,20 ITEM 402377902 C CONCRETE SIDEWALK nim 808.0101 TYPICAL. PROPOSED SECTION - BRINDLEY STREET NOT TO SCALE PAVEMENT CONCRETE SIDEWALK GREEN SPACE PROPOSED BRIDGE w 0 w w REPLACEMENT OF BRADLEY STREET wth DOGE OVER CATUGA INLET 1 g� X goIr ow Y i I Is OPTIONAt 11 R 1 N �. k LEIS 9 4? - 3 Y 11 N I s EXISTING RIGHT -OF -MY I ITEM 806.0101 •__.., __ rrW 20320 ITEM 402.377902 bbamnICAL PROPOSED SECTION - BRINDLEY STREET b.-Lp NO TTO SCALE r n NOTE: TRAFFIC OPTIONS 2 AND 3 ARE INTERCHANGEABLE. PAVEMENT CONCRETE SIDEWALK GREEN SPACE PROPOSED BRIDGE 3w o 3w is SME !N! TAL Pon= mm REPLACEIENT OF WINIEY STREET BRIDGE OVER C11WU KET BRIDGE ALTERNATIVE 2 TRAFFIC OPTIN 2 RELOCATION W BRWEV STREET 7 if Al i j . t r I RD — n moll jf J 1 J. EXISTING RIGHT -0F WAY — GRANITE CURB ` 1.6' TOP COURSE HMA ITEM 809.0201 1? SUBBASE MEM402•MM — 6" SUBBASE ITEM 304,15 25" BINDER COURSE HMA ITEM 304.15 ITEM 402.19MM 4" CONCRETE SIDEWALK r SELECT GRANULAR SUBBASE r BASE COURSE HMA ITEM 808.0101 ITEM 203.20 ITEM 402377902 TYPICAL PROPOSED SECTION - BRINDLEY STREET ` NOT M SCALE NOTE: TRAFFIC OPTIONS 2 AND 3 ARE INTERGHANGABLE PAVEMENT CONCRETE SIDEWALK GREEN SPACE PROPOSED BRIDGE a v w IME w REPLACEMENT OF MMMET STREET MIDGE OVER CAVIIIIA MLET DIIW ALTERNATIVE 3 TRAFFIC WIN 3 RELOCATNIN OF MMEY STREET 7 -J 8.413 Award of Contract for Desia_n Services for Six Mile Creek Wall Replacement — Resolution WHEREAS, proposals were received on Friday, August 15, 2014, for the Six Mile Creek Wall Replacement, and WHEREAS, staff has reviewed the six proposals received, conducted two interviews and made a recommendation for award, now therefore be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the contract for Professional Services for the Six Mile Creek Wall Replacement to: LaBella Associates, D. P. C. Bank Tower Building 202 The Commons, Suite 303 Ithaca, NY for their low submitted proposal with a Not -to- Exceed Fee of $30,102, and be it further RESOLVED, That the Superintendent of Public Works be and hereby is authorized to enter into and administer this contract. Page 5 CITY OF ITHACA 108 East Green Street, Suite 202 Ithaca, New York 14850 -5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274 -6530 Fax: 607/274 -6587 MEMORANDUM Date: October 2, 2014 To: Mayor, Board of Public Works From: Lynne Yost, PE, Asst Civil Engineer Re: Award of Professional Services Contract for Design Services for Six Mile Creek Wall Replacement The following firms submitted proposals on August 15, 2014 in response to the Request for Proposals: Firm Location Proposal Bernier, Carr & Associates, Engineers, Watertown, NY $46,594 Architects and Land Surveyors Clark Engineering and Surveying PC., Skaneateles, NY $48,800 plus reimbursables Subsidiary of Ryan -Biggs Associates, including geotechnical P.C. services Delta Engineers, Architects, & Land Endwell, NY $67,480 Surveyors LaBella Associates, D. P. C. Ithaca, NY $30,102 Shumaker Consulting Engineering & Binghamton, NY $30,820 Land Surveying, D. P. C. TetraTech Architects and Engineers Ithaca, NY $37,860 Proposals were evaluated on the basis of: • quality and depth of experience with similar projects, clients and budgets; appropriateness of the proposed design team • proposed designs • project schedule broken down into phases • fee schedule • ability of the design team to communicate with the client Michael J. Thorne, PE, Thomas West and Lynne Yost, PE, reviewed all six proposals and selected LaBella and Shumaker for an interview. Both firms were technically competent, had experience with similar projects, made a good impression, and proposed similar fees. LaBella scored an advantage due to greater familiarity with City of Ithaca and its methods and geographic proximity. ` "An Equal Opportunity Employer with a commitment to workforce diversification." 0 9.1 Recommendation to Fund Utility Upgrades in Neighborhoods with Growth Potential — Proposed Resolution WHEREAS, many recent public and private construction projects have required utility services to be upgraded before projects could be completed, and WHEREAS, planning and construction efforts require coordination among all utilities which delays project implementation, and WHEREAS, staff have researched and discussed possible solutions to these delays and utility upgrade processes, now therefore be it RESOLVED, That the Board of Public Works hereby supports the creation of a mechanism to request public utility upgrades within neighborhood that are experiencing significant development and construction, and be it further RESOLVED, That the Board of Public Works recommends that Common Council allow the City to fund initial utility upgrade fees which would be reimbursed by property owners over time. Page 6 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850 -6590 DEPARTMENT OF PUBLIC WORKS Michael J. Thorne, P.E. Superintendent Telephone: 607/2746527 Fax: 607/274 -6587 MEMORANDUM TO: Board of Public Works FROM: Michael J. Thorne, P.E., Superintendent of Public Works Tom West, Director of Engineering DATE: October 1, 2014 RE: Concept Memo: A proposal to fund utility upgrades in neighborhoods with growth potential The Department of Public Works proposes creation of a mechanism to undertake public utility upgrades in neighborhoods which are experiencing significant development and construction. The object of this initiative is to coordinate upgrades of all utilities, municipal and private, in a clearly defined area prior to formal service requests. The goal is to minimize impact on the public, encourage development which is consistent with zoning, reduce delay in construction start-up and permit advanced planning by utility organizations. Several models are feasible: a utility improvement district, an infrastructure bank, or an assessment district could provide paths to funding such an initiative. Abutting properties would be required to reimburse the City, fund, or bank for this initiative on a long term basis. Backwou d Recently, several public and private projects were initiated which required upgrades or relocation of one utility or another in order to reach fruition. For example, the Marriott Hotel project required relocation of large scale electrical equipment owned and operated by NYSEG before construction could begin. In another example, Clinton Street pavement rehabilitation by the City has been delayed awaiting installation of NYSEG mains under Clinton Street. Magnolia House on Meadow Street was brought to a complete halt when it "An Equal Opportunity Employer with a commitment to workforce diversification." Page 2 October 1, 2014 was realized that power lines were too close to the building and NYSEG had to re -hang utility lines. Unfortunately utilities cannot proceed to analysis and design of new or expanded services without the customer's request (and deposit). Developers prefer to postpone utility requests until the project drawings are complete, permits have been issued, and the work is imminent. In most cases, service is available and accessible and there is minimal delay in making a connection. However, as demand for utilities approaches and exceeds capacity, new distribution/collection systems may be required. This has been the case on the Ithaca Commons where existing low pressure gas mains lacked the capacity to serve greater demand. A new, medium pressure gas main was extended along East Green Street to meet the needs of the City and new development along the way, including development on the Commons. Proposal As projects Downtown and in Collegetown advance through the approval process, we are becoming aware of large scale utility improvements that will be required. Overhead power lines, existing gas mains and sanitary sewer mains have various negative impacts or pose limitations on desirable development. In several locations in Collegetown overhead power lines require up to 20 feet of clear space to the building line (some of this space is required for construction clearances). This practical limitation imposes a greater setback than zoning regulations. In addition, it reduces the useful space of the building or generates expensive work - arounds by the utility which will most likely simply "kick the can down the road." Such overhead utilities pose additional problems for fire services. Our proposal is to develop a mechanism that would allow the City to request service for a development zone. The request for service could be based upon maximum build -out permitted by current zoning. Such a request would require that the City pay the initial "up front" fees and perhaps even pay other expenses for expanded service. These costs would be reimbursed over time by all property owners in the zone that benefit from the improved or expanded service. j ;h Buie Ithaca Youth Bureau 0 � Dames L. Gibbs Drive Ithaca, New York 14850 Phone: (607) 273 -8364 Fax: (607) 273 -2817 "Building a foundation for a lifetime." To: Mayor Svante Myrick Common Council Mike Thorne, Superintendent of Public Works JoAnn Cornish, Director of Planning and Development Steve Thayer, Controller Ithaca Youth Bureau Advisory Board From: Liz Vance, Acting Director Allen Green Acting Deputy Director Re: Pavilion Reservation Fees Date: August 4, 2014 RECEIVED Dept. of Public Works AUG 0 8 2014 Office of the Superintendent and Engineering Division During the course of developing our budget, it seemed appropriate to take a look at pavilion fees at Cass and Stewart Parks. (The IYB handles the pavilion reservations for both parks.) We raised these fees by 20% at the start of 2013. At that time we had recently invested a good deal of money in the rebuilding of the small pavilion (AKA Tea Pavilion) in Stewart Park and wanted to recoup some of that investment. We checked with seven area parks and found that our current pavilion fees are in line with other area fees, but since some parks also charge a parkinglentrance fee and the city does not; a strong case can be built for further increasing these fees at this time. We do want to be mindful of the fact that 1.5 seasons may not be enough of a duration to get a good sense of the actual impact of a fee increase on the bottom line. After conferring with DPW staff and reviewing our procedures, we are proposing changes in the fee structure for 2015. These proposed changes should be reviewed by the Parks Commission and would need to be approved by the Board of Public Works. We would appreciate assistance from both JoAnn and Mike in sharing this material with the Parks Commission and the Board of Public Works and with seeking the approval of both bodies. The new structure would establish a city discount for individuals and families that reside in the city of Ithaca, with a higher fee for non - resident individuals and families and for organizations. We would note that organizations would not be eligible for the city discount, regardless of where they are headquartered. The proposed fee increase is 30 %, with the proposed City Discount fee remaining as is. (See chart) We also took a look at the possibility of switching to an hourly rental fee and to potential changes in the group size system, but we are not recommending either of these changes at this time. There seem to be a relatively small number of communities in NY State that utilize an hourly fee structure for pavilions and with current park staffing levels this sort of system would be difficult to administer and police, particularly on weekends when the parks and pavilions are utilized heavily, but staffing levels are bare bones. We have included the link for the relevant pavilion- reservation forms as background information: pavilion rental AU:7 Our current fees Proposed new fees $36.00 Individuals and Families $72.00 from the City of Ithaca 75 - 99 people City Discount Cass Park 100 - 149 people Up to 24 people $36.00 $36.00 25 - 74 people $72.00 $72.00 75 + people or Exclusive Use $90.00 $90.00 Stewart Park Small Pavilion Up to 24 people $36.00 $36.00 25 - 74 people $72.00 $72.00 75 + people or Exclusive Use $120.00 $120.00 Stewart Park Large Pavilion Up to 24 people $36.00 $36.00 25 - 74 people $72.00 $72.00 75 - 99 people $120.00 $120.00 100 - 149 people $150.00 $150.00 150 + people or Exclusive Use $180.00 $180.00 Proposed new fees All Organizations & Non-Resident Individuals and Families $47.00 $94.00 $ 117.00 $47.00 $94.00 $156.00 $47.00 $94.00 $156.00 $195.00 $234.00 Since we begin to take 2015 reservations on January 2, 2015 it would be most helpful if a decision could be made fairly soon, so that we can make any needed adjustments to the revenue projections in the proposed budget and also revise the reservation forms and offer consistent pricing to all groups during the entire 2015 season. Thank you. Cc: Ray Benjamin, Jeanne Grace, Megan Wilson,`/Kathy Gehring CITY OF ITHACA 108 East Green Street — 3rd Floor Ithaca, New York 14850 -5690 DEPARTMENT OF PLANNING AND DEVELOPMENT JOANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT PHYLLISA A. DeSARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT Telephone: Planning & Development — 607- 274 -6550 Community Development/IURA — 607 - 274 -6559 Email: dgrunder @cityofithaca.org Email: Tura @cityofithaca.org Fax: 607- 274 -6558 Fax: 607 - 274 -6558 TO: Board of Public Works FROM: Megan Wilson, Planner DATE: September 22, 2014 RE: Parks Commission Recommendation — Proposed Pavilion Fees The City of Ithaca Parks Commission met on September 9, 2014 and discussed the proposed changes to the pavilion reservation fees in Cass Park and Stewart Park. After discussing the proposal, the Parks Commission was supportive of the establishment of a separate, higher fee for all organizations and non - resident individuals and families and voted unanimously to recommend that the Board of Public Works approve the new fee structure as proposed. If you have any questions or comments, please contact me at 274 -6560 or mwilson e ciiyofithaca.org. CITY OF ITHACA 108 East Green Street, Suite 202 Ithaca, New York 14850 -5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274 -6530 Fax: 607/274 -6587 To: Board of Public Works From: Tim Logue, Transportation Engineer --T1W Date: September 23, 2014 Re: Belle Sherman short term parking on Cornell Street Earlier this year, the Belle Sherman PTA contacted us to see about the parking regulations along the west side of Cornell Street, from Valley Road to the crosswalk that connects the main building to the Annex. Currently, the parking along this side of the street is signed for No Standing, in accordance with our current schedules. That said, parents have, over the years, taken to parking here at different times - both during pick up and drop off times, but also during after - hour or weekend special events. Because there wasn't much enforcement during these times, people became accustomed to short term parking here or using the area as a pick up and drop off zone. However, at some point over the past winter, enforcement picked up and people started getting tickets. And, then the PTA reached out to see if the regulations could be changed. Their letter is enclosed. Staff has looked at this area and we are comfortable with allowing short term parking along this side of the block. This requires an amendment to the Vehicle & Traffic Schedules. The PTA has proposed a one hour parking zone. In follow up correspondence, we agreed do this just 8am to 4pm, Monday through Friday, and then allow odd/ even parking the rest of the time. If you are in agreement with this proposed change, we will prepare a resolution for your consideration. If and when we prepare a work order to change the signs, we will post two short areas for No Stopping or No Parking. One area is a distance around the crosswalk. In order to preserve sight lines and pedestrian crossing safety, we should not allow people to park or even to stop in this zone. The second is at the intersection with Valley Road. We should post the first 20 or 30 feet from the intersection as a No Parking zone to preserve sight lines. 'An Equal Opportunity Employer with a commitment to workforce diversification." C :� RECEIVED Dept. of Public Works MAY 0 2 2014 Office of the Superintendent and Engineering Division TO: Tim Logue, City Transportation Engineer for City of Ithaca FROM: Jill Greene, Vice President - Belle Sherman Elementary School Parent Teacher Association (PTA) dw SUBJECT: Proposal for Drop- off/Pick -Up Parking Zone along the West Side of Cornell Street DATE: February 24, 2014 The PTA of Belle Sherman Elementary School requests that the City of Ithaca create a second short-term parking zone on the West side of Cornell Street in front of the Belle Sherman Elementary School Annex. In addition, we would like this new zone and the existing zone on the east side of Cornell Street to be designated as one hour parking zones. Currently, the West side of Cornell Street (between Valley Road and Mitchell Street) is mostly a "no parking zone," with limited parking taken up by teachers. Up until a few months ago, the City of Ithaca was NOT enforcing the "no parking" sections of Cornell Street during school pick -up and drop -off. This was obviously very helpful for parents, because there is not enough parking in the Annex parking lot or along the existing drop -off zone to accommodate the actual flow of cars in the mornings and afternoons. Mind you, this situation exists only between 7:45 and 8:15 AM and 1 :45 to 2:15 PM and the occasional school assembly. The PTA would like to request that the City of Ithaca review the parking situation along Cornell Street and consider creating a second short-term zone to accommodate the needs of staff, students, and parents during these times. We believe that a second zone, placed across from the existing one, would provide plenty of safety for students, parents, and staff using the crosswalk. Secondly, we would like the existing drop -off zone on the east side of the street and the newly designated zone on the West side of the street to be designated as one hour parking. While these areas are mostly utilized during morning/afternoon pick -up and drop -off, it would be ideal to have an area of legal overflow parking to accommodate the occasional school assembly. Safety is obviously paramount for the PTA and school staff. However, there simply is not enough parking to accommodate school drop -off and pick -up in the current configuration. We would be happy to discuss this issue formally with you and other city officials to evaluate our proposed solution, or others that you can suggest. Thank you in advance for your attention to this mater. CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850 -6590 DEPARTMENT OF PUBLIC WORKS Michael J. Thorne, P.E. Superintendent Telephone: 607/274 -6527 Fax: 607/274 -6587 MEMORANDUM TO: Board of Public Works FROM: Tom West, Director of Engineering DATE: October 2, 2014 RE: Proposal to Convert Green Street Garage Trash Room to Storage for Parking Equipment As a consequence of both the Seneca Street Garage Repair project and the Commons Reconstruction project we find that we have need of more storage space for equipment and furnishings near to the Commons. In the case of Seneca Garage we learned during code review that our use of the maintenance room for motorized equipment was not permitted by code. In the case of the Commons it became apparent that the large amount of movable furnishings — tables and chairs — would need a secure storage location. We currently have a storage room and a trash room under the Green Street Garage. Last year we modified the trash room to secure access to the compactors and we initiated a pay - per -bag system for trash disposal. Although the volume of trash has significantly decreased we are "breaking even" on the cost of collecting, transporting and dumping trash. We have not been successful in reducing the amount of recyclables that are collected and transported and we have not been able to generate fee to cover these costs. 1_I.i 1J_Li l_.I Li.LI "An Equal Opportunity Employer with a commitment to workforce diversification." Page 2 October 2, 2014 CURRENT CONFIGURATION We can modify the compactor room and the storage room in order to provide secure, weather - tight storage for equipment and furniture. One alternative would have the compactors relocated to the concrete pad outside of the trash room. Existing and new chain link fencing would be installed to secure the compactors for the use of paying patrons. The concrete block wall facing the surface parking area would be cut to allow installation of a garage door and personnel entrance. The matching opening in the storage room would be modified to allow installation of a garage door as well. Both rooms would be covered with a roof. TALL CHAIN LINK FENCE, RE -USE EXISTING GATES BLOCK WALL OPENING IN EXISTING BLOCK WALL ROLL DOWN GARAGE DOOR COMPACTOR I EQUIPME ROOM STORAGE COMPACTOR 2 / POSSIBLE CONFIGURATION OF STORAGE ROOMS AND COMPACTORS Another alternative would have the compactors de- commissioned entirely thus requiring customers to utilize other trash disposal and recycling strategies (private sector, privately owned alleys). This would permit an easier modification of the trash room without removing the mural.