HomeMy WebLinkAbout07-13-15 Board of Public Works Meeting AgendaBP DATE: July 13, 2015
W Meeting TIME: 4:45 pm
LOCATION: 3"d Floor,
Board of Public Works City Hall, Council Chambers
5 , 108 E. Green St.. Ithaca
AGENDA ITEMS
4. Response to the Public No Commissioners
5. Reports No Various 10 min.
A. Special Committees of the Board
B. Council Liaison
C. Board Liaisons
D. Superintendent and Staff
6. New Project Presentation
7. Administration & Communications
A. Approval of Minutes Yes Mayor Myrick 5 min.
1) August 18, 2014 Meeting Minutes
2) June 22, 2015 Meeting Minutes
S. Buildings, Properties, Refuse & Transit
9. Highways, Streets & Sidewalks
10. Parking & Traffic
11. Creeks, Bridges & Parks
12. Water & Sewer
A. Appeal of Water Service Installation Bill for 292 Yes Asst. Supt. Whitney 5 min.
Westwood Knoll — Resolution
A resolution is provided for the Board's vote.
13. Discussion Items
A. Appeal of Water Bill for 214 Elmira Road — No Asst. Supt. Whitney 10 min.
Account #4900299202
A proposed resolution is provided per the Board's discussion
B. Rowing Shell Storage Request No Supt. Thorne 20 min.
Alderperson Brock has submitted the enclosed request for more storage space on city property
for rowing shells owned'by private individuals.
14. New Business
15. Adjournment
No
Yes
Time
Topic
Voting?
Presenter(s)
Allowed
1. Call to Order /Agenda Review
No
Mayor Myrick
5 min.
2. Mayor's Communications
No
Mayor Myrick
3. Communications and Hearings from Persons
No
Public
5 -15
Before the Board
min.
4. Response to the Public No Commissioners
5. Reports No Various 10 min.
A. Special Committees of the Board
B. Council Liaison
C. Board Liaisons
D. Superintendent and Staff
6. New Project Presentation
7. Administration & Communications
A. Approval of Minutes Yes Mayor Myrick 5 min.
1) August 18, 2014 Meeting Minutes
2) June 22, 2015 Meeting Minutes
S. Buildings, Properties, Refuse & Transit
9. Highways, Streets & Sidewalks
10. Parking & Traffic
11. Creeks, Bridges & Parks
12. Water & Sewer
A. Appeal of Water Service Installation Bill for 292 Yes Asst. Supt. Whitney 5 min.
Westwood Knoll — Resolution
A resolution is provided for the Board's vote.
13. Discussion Items
A. Appeal of Water Bill for 214 Elmira Road — No Asst. Supt. Whitney 10 min.
Account #4900299202
A proposed resolution is provided per the Board's discussion
B. Rowing Shell Storage Request No Supt. Thorne 20 min.
Alderperson Brock has submitted the enclosed request for more storage space on city property
for rowing shells owned'by private individuals.
14. New Business
15. Adjournment
No
Yes
12A. Appeal of Water Service Installation Bill for 292 Westwood Knoll — Resolution
WHEREAS, on August 13, 2014 the Water & Sewer Division of the City DPW installed new
water and sewer services at 292 Westwood Knoll , and
WHEREAS, on December 19, 2014 the homeowners were sent a bill for the new water and
sewer services which included $720.00 for street patching by the Streets & Facilities Division
of the DPW, and
WHEREAS, on January 20, 2015 the homeowners requested a $720.00 reduction in the bill
since their driveway paving contractor had also patched the pavement in the road, and
WHEREAS, the homeowners driveway paving contractor had repaired the street without
coordination with the DPW, without obtaining a street work permit, and without providing proof
of required insurance coverage to do such work within City Street, and
WHEREAS, the work done by homeowners paving contractor did not include the necessary
saw cutting and preparation of existing. pavement with tack coat to effect a proper repair, and
WHEREAS, the work and material specifications are unknown and the area patched has now
settled with the existing pavement surrounding the patch now broken up, and
WHEREAS, the Streets and Facilities Division of the DPW will still have to perform work to
properly patch the area, now therefore be it
RESOLVED, That the $2,685.91 City of Ithaca billing (invoice #19845) for the installation of the
new water and sewer services in the street remain as billed without a $720.00 reduction for
pavement patching.
Page 2
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Materials:
Deaariklan
Qty
cost ($)
V-7
314" FORD Comp, 2-F1911000
1
36.96
3/4" FORD Comp x Comp 2 -1944
1
58.2
3/4" 3 -K1000 (60 a 100 It Rolls)
14
64.68
60" 94F Box CURB BOXES,- 22 -100
1
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4" 4.12 ROMAC SEWER SADDLES, 29.100 1
141.8
4" x 22 1/2 x 12" 9/S Short SWEEPS
1
83.4
SDR•35, 27.104
4" x 4" TEE& WYE$ SDR -35, 27.106
1
9.64
6�
c/ 3 Y ✓
4" x 13' -0" PIPE SDR "35, 27 -100
4
4.08
W
411 35 x C I Sol Pipe ADAPTERS SDR -36,
1
6.12
27-108
4" x 5"-0" WS 5011. PIPE C.I, 27 -117
5
2511
411 Oulside C I Cleanout Cap CAPS SOR -35,
14.8138
27 -102
4" SP Gaskets CAPS 8DR -38, 27 -102
2
9.12
$559.15
Total Mllatwials:
t;889.d8
Other-,
Description Anna
Gost(isgr ft)
Total (S)
,
STONE 5
$13.00
65
CRUSHER RUN 5
$17.50
87.5
U d
STREET PATCH 6X12 72
$10.00
720
'
$872.50
Total Other:
$972.50
Total Statement No 18606:
$2,686.91
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Warning:bllls Winning unpaid after 30 days shall accrue a late penalty at the rate of twmho percent per annum from the date of the bill, or
$3.00 per month, whichever is greater, pursuant to board of public works regulations and common council resolution.
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STATEMENT
NO: 18606
Account: F8342K38149
WATER AND SEWER DIVISION, DEM OF PUBLIC WORKS, ITHACA, N.Y
Make chock payable to City of Ithaca, Water and Sewer f=und; payable at the Clty Chombodain'e Office, lob E. amen tit, Ithaca, N.Y.
This bill Is payable within 30 days. Default of payment may cause service to be discontinued. Bills remaining unpaid ceAtstitub a
lien on the property served and will be colleclad in tho tax levy for the next fiscal Ys *r in the same manner and subject tb the samo
penalties as other city taxes.
EUGENE & ALICE HANNON
292 WESTWOOD KNOLL
ITHACA, NY 14850
REVISED:
DATE: 19- Dec -14
W.O. NO. A12195
LOCATED AT: 292 WESTWOOD KNOLL
WORK DESCRIPTION: INSTALL 3/41' WATER AND 4" SEWER
8113/14
Amount Due: $7,685.9
Assistant Superintendent Department of ublic Works, W/8
In uMauuMlrr11w1N M41olI N IIMIIMII MIAMI IM II,Mgoll 111 11 M1IM11M110IIM1 10 1111111M 11MI10IIMIIMI,MUMI III AIMA1111IM IIMII ■goM1lM1AMIlM11M11M 1 IN
STATEMENT bETAILS
Labor:
Rote ($)
Hrs Total ($)
VD t)
17 5 yd Dump Truck
27
Ld
C7
4M 112 04 pickup
13.5
1 13.5
�1 0
40.5
Hrs
Rats
Total Hre
Rate
Total
�D
leg
Reg ($)
Reg ($1 OT
OT ($)
DT ($)
•••..
°I
0
22.5828
180.8624 0
33.8742
0
8
37,422
299.376 0
56.133
0
$
37.422
299.376 0
56.133
0
$779.41
$0.00
Total:
$779.41
+25% overhead:
$194.86
Total Labor:
$974.26
Equipment:
10 Equipment
Rote ($)
Hrs Total ($)
VD t)
17 5 yd Dump Truck
27
2 64
C7
4M 112 04 pickup
13.5
1 13.5
792 Mini gxosvator
40.5
5 202.5
$270.00
Total Equip.:
$270.00
111411 liallasi„11 MA Noll Ma1M1IM11M lima MII AEI IaASAwna1111f lea goal srnrl/r SON ANN IIne IN limaIq,IMIIAl Ial1 A11Af1a ASaslallM l INJI 111M11 Memo binges
Waming:bills remaining unpaid after 30 days shall ao0nle a late penally at the rate of twelve percent per annum from the date of the bill, or
$3.00 per month, whichever is greater, pursuant to board of public works regulations and common council rosolutian,
UI`I'Y UY ,i•',111ACA
108 E GREEN STREET
1TIaACA NY 14850
Bill to
EUGENE S HANNON
ALICE S I4ANNON
292 WESTWOOD KNOLL
ITHACA NY 14850
Property :
292 Westwood Knl
Icy n 2015 0,10
EYE
Invoice Date:
12/19/2014
Invoice # :
00019845
Account # :
0000659$
Dine Date:
$487.13
Water & Sewer Division
Gancral Billing lnfnnnation
(607) 274.400
Information specifio to bill
(607) 274 -6996
Invoice From: Water & Sewer Division Invoice Ref. STMf##18606
Entry Date
Item Category Item Description
Qty
Price
Total
12/19/2014
LABOR (WATER)
1.00
$487.13
$487.13
12/19/2014
LABOR (SEWER)
1.00
$4$7.13
$487.13
12/19/2014
EQUIPMENT (WATER)
1.00
$135.00
$135.00
12/19/2014
EQUIPMENT (SEWER)
1.00
$135.00
$135.00
12/19/2014
MATERIALS (WATER)
1.00
.$205.32
$205,32
12/19/2014
MATERIALS (SEWER) ,.f " *�
1.00
$363.83
$363.83
12119/2014
OTHER (WATER) ;% A :'
1.00
$76.25
$76.25
12/19!2014
OTHER (WATER) -- ��'-�i`� ��
1.00
$76,25
$76.25
12/I9/2014
Stroot Patch ��'''f
1.00
$720.00
$720.00
Sub Total:
$2,685.911
Overhead:
Total: 52,685.91
INSTALL 3/4" WATER AND 4" SEWER 8/31/2014
BILLS NOT PAID WITHIN 30 DAYS ACCRUE A LATE PAYMENT MALTY AT THE RATE OF TWELVE PERCENT P13R
ANNUM OR $3.00 PER MONTI:I, WIIICEMVER IS GREATER, PURSUANT TO CITY CODE, BILLS REMAINING UNPAID ON
NOVEMBER 1ST ARE ADDED TO 71M FIRST INSTALLMENT OF THE NEXT CITY TAX BILLING, AND COLLECTED AS A
PAX!' THEREOF.
Make check savable to:
CITY of MIACA
CHAMBERLAIN'S OFFICE
108 F GREEN STREET
ITHACA NY 14850
(EUGENE S HANNON
ALICE S HANNON
292 WESTWOOD KNOLL
1THACA NY 14850
Invoice Date: 12/19/2014
Invoice # : 00019845
Please Pay on or before $20685.91
Amount Paid
INVO0019845
111I11!III I1III111111IN III III
00000000000E00000148450000000000000400 00aQDI000000266S41 B7
EUGENE S. HANNON
292 Westwood Knoll
Ithaca, NY 14850
(607) 595 -1362
estevehannon@gmail.com
January 20, 2015
Department Of Public Works
Attention: Michael Thorne
108 E. Green Street
Ithaca, NY 14850
Michael,
I was referred to you by the Water & Sewer Division.
RECEIVED
Dept. of Public Works
JAN 2 6 2015
Office of the Superintendent
and Engineering Division
I received a bill for water and sewer installation for my new construction home. (I
was not aware that I would be billed for the installation). Part of the bill includes
$720 for street patching. When I had my driveway paved, I had the contractor
patch the street (since the hole was very close to my driveway). The street was not
patched by the City.
I would like to ask you to please provide approval to the Water & Sewer
Department to remove the cost of the street patch from the installation bill. The
invoice number is 00019845 and account number is 00006598.
Thank you.
Sincerely,
Eugene S. Hannon
13A. Appeal of Water Bill for 214 Elmira Road — Account #4900299202 — PROPOSED
RESOLUTION
WHEREAS, on 2/27/2014, the Finger Lakes ReUse, Inc. took ownership of the water service
at 214 Elmira Road, and
WHEREAS, the building at 214 Elmira Road (former BOCES School) had a 2 -inch meter and a
corresponding minimum billing of 112 -HCF or $1,184.96 per 2014 quarter, and
WHEREAS, at the request of Finger Lakes ReUse, and after a review by the City Plumbing
Inspector, the 2 -inch water meter was replaced with a 1 -inch water meter on 9/5/2014, the
corresponding minimum bill for a 1 -inch meter was reduced to 32 -HCF or $338.56 per quarter,
and
WHEREAS, the total metered water usage for 214 Elmira Road during the time frame between
2/27/14 and 9/5/14 was 4 -HCF, and
WHEREAS, the Owners are requesting relief for the two quarters in 2014 where the water
billing was based on the 2 -inch meter minimum, and
WHEREAS, the difference between the minimum billing for a 2 -inch and a 1 -inch meter is 112 -
HCF — 32 -HCF = 80 -HCF or ($1,184.96 — $338.56 = $846.40 per quarter), for two quarters
totaling $1,692.80, and
WHEREAS, the owners have been paying the minimum bill each quarter all along, and
WHEREAS, Water Department Staff recommends that, based on the minimal actual metered
consumption, a practical and equitable resolution to the matter would be to refund the
$1,692.80 difference between the 1 -inch meter and 2 -inch meter minimum bills, now therefore
be it
RESOLVED, That the billing for the two quarters in 2014 at the 2 -inch water meter minimum
quarterly rate of $1,184.96 be reduced to the 1 -inch water meter minimum quarterly rate of
$338.56, and the Board of Public Works requests that the City Chamberlain issue a refund of
$1,692.80 on the minimum charges for water and sewer consumption.
Page 3
To: Board of Public Works
Water Recreation Working Group
Parks Commission
From: Cynthia Brock, First Ward Alderperson
Date: 6 July 2015
Re: Rowing shell storage request
Colleagues,
have been approached by Scott Laffer, rowing enthusiast and organizer of a loose -knit group of
recreational and competitive rowers. He and his group own (2) 41' -long 4- person rowing shells, and (2)
1- person shells and oars. He would like to rent public storage space for his watercraft in a location
adjacent to floating docks appropriate for launching rowing shells. This storage space could be pre-
existing City -owned racks or through long -term parking for his trailer /shells.
Scott's group is self- organized and insured. He has approached the Cascadialla Boat Club (CBC) for
storage availability. CBC does not have space available for Scott's group within their existing space as
boat storage is first - come - first -serve for existing members and all slots are spoken for. Additionally,
CRC's guest policy allows members to bring only one guest at a time, up to two times, after which they
must become paying CBC members at $365 /year.
Five rowers, paying over $2,000 a year for the mere privilege of storing their rowing shells on City
property is unreasonable. It is both fair and worthwhile to have the City explore other options to
provide public access and storage for recreational paddling and community benefit.
As such, Scott and I are asking the Board of Public Works, Parks Commission and Water Recreation
Working Group, to consider creating new options for boat storage and paddle access.
Scott and I visited various city properties along the inlet and Cayuga Lake to identify possible access and
storage locations for rowing shells. Evaluation of potential storage locations kept the following
considerations in mind:
• Existence or accessibility to low profile floating docks without posts
• Space for storage and maneuverability for 40' shells
• Possible interference with other uses
• Public parking
• Visible impact
• Desire for minimal financial outlay by City
We would like to propose 2 options:
Stewart Park
Option la: Allow trailer storage adjacent to Cascadilla Boat House and floating docks.
This option provides immediate storage and immediate income to the City, with no outlay of City funds.
Stewart Park
Option 1b: Provide shell storage adjacent to Swan Pond, Cascadilla Boat House and floating docks
on City -owned racks.
This option would require some financial outlay by the City, provide immediate income, and have
reduced visual impact.
The overgrown area between the lawn and the pond is NOT part of the area licensed to CBC. Racks
could be installed into the ground, and area cleared of debris.
tr _
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kliti:r +nr�,. bwJ;tr.ct maps t412.45+:108' XiM5 1.I;9S_o:i:Ic2
Option 1a: allow trailer
storage can grassy area next to
Fall Creek and hosting docks
option 1b:
Install racks appropriate for (2) -a
person rowing shells and 42i 1- person
rowina shells
it
Exhibit 8 - Land Area
,;-. M _aid
-4-
4e
Inlet Island
Option 2:
• Allow trailer storage or provide rack storage on the City -owned grassy area adjacent to the Inlet
Island parking lot and near concrete wall
• Provide floating dock and ramp (could be partially- or wholly- funded by donations)
• Install porta johns for public use
This option would require a financial outlay for purchase and maintenance of the floating dock and
ramp. Scott Laffer is interested in coordinating fundraising efforts to offset the upfront financial
investment, estimated to be between $8,200 for a 4'x40' to $10,500 for 6'x40' installation and materials
for a floating dock, ramp and moorings.
Creating a new floating dock at this location supports community goals by providing paddle access close
to parking, dining and shopping. It does not interfere with other recreational club uses, and increases
the use and attractiveness of the Inlet Island area. Storage of paddle boats and trailers will have a
minimal visual impact if located next to trees and plantings.
�"•
Scott and I look forward to exploring these options with you. Ideally, we hope that progress can be
made to increase paddle and rowing access in the near future, and are happy to support this effort in
any way possible.
Please feel free to contact me with any questions or comments.
Kindly,
Cynthia Brock
607 280 -0661
Cbrock @cityofithaca.org
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