HomeMy WebLinkAbout01-12-15 Board of Public Works Meeting AgendaBOARD OF PUBLIC WORKS
OFFICIAL NOTICE OF REGULAR MEETING
A meeting of the Board of Public Works will be held on Monday, January 12, 2015, at 4:45
p.m. in Common Council Chambers — Third Floor, City Hall, 108 East Green Street, Ithaca,
New York.
Agenda
1. Additions or Deletions to Agenda (Items 1 -5: 15 min.)
2. Mayor's Communications
3. Communications and Hearings from Persons Before the Board
4. Response to the Public
5. Reports
Special Committees of the Board
Council Liaison
Board Liaisons
Superintendent and Staff
Other Department Heads
6. Approval of Minutes
6.1 December 22, 2014 Regular Meeting Minutes
7. Administration and Communications
7.1 Election of Board of Public Works Vice Chair for 2015 — Resolution
7.2 2015 Board Meeting Calendar
7.3 Proposed Agenda Format Modification
8. VOTING ITEMS
8.1 Buildings, Properties. Refuse and Transit
8.2 Highways, Streets and Sidewalks
A. Award of Bid for Route 13 Pedestrian Crossing Improvements at Dey Street
and Third Street — Resolution
8.3 Parking and Traffic
8.4 Creeks, Bridges and Parks
8.5 Water and Sewer
9. DISCUSSION ITEMS
9.1 Fee Structure for Snow Removal and Lawn Mowing Offenses
10. New Business
11. Adjournment
If you have a disability that will require special arrangements to be made in order for you to fully
participate in the meeting, please contact the City Clerk at 607- 274 -6570 at least 48 hours before the
meeting.
The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public
comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the
Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or
complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend.
Notes for BPW Agenda, January 12, 2015
7.1 Election of Board of Public Works Vice Chair for 2015 — Resolution
The first meeting of each year requires the Board to choose a vice chair for that year. This
person will run the Board meetings when the Mayor cannot attend. We will fill in the blanks of
the proposed resolution at the meeting.
7.2 2015 Board Meetina Calendar
Enclosed is the proposed meeting calendar for the Board of Public Works. Like 2014, there
are two months in which holidays fall meeting dates. In these incidences, meetings have been
moved to the week prior to the holiday.
7.3 Proposed Agenda Format Modification
With the New Year, I'd like to try out a new agenda format. Enclosed is a sample agenda
format that is similar to what is used for the City Administration Committee meetings. Please
look it over and provide feedback.
8.2A Award of Bid for Route 13 Pedestrian Crossing Improvements at Dev Street and
Third Street — Resolution
We may have final approval from New York State Department of Transportation to award this
contract. Enclosed is the resolution and bid tab.
9.1 Fee Structure for Snow Removal and Lawn Mowing Offenses
There are several repeat offenders in the city, who essentially use the fines as payment for
snow removal and lawn mowing service. We'd like to discuss an escalating fine system. A
portion of the City Code referring to exterior property maintenance and what Public Works may
charge for clearing sidewalks is provided.
K,ath� Ciehriwrg, Exec. Asst. for
Micha6J. Thorvwe, P.E.
.super'Lwtewdewt of PuWr, WMes
J a 0.ua rU 8, 2025
7.1 Election of Board of Public Works Vice Chair for 2015 — Resolution
RESOLVED, That Commissioner be appointed as the Vice Chair of the Board of
Public Works for 2015.
Page 2
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DATE: January 12, 2015
BPW M 4:45 pm
LOCATION: 3`d Floor,
City Hall, Council Chambers
Board of Public Works 108 E. Green St., Ithaca
AGENDA ITEMS
Voting Time
Topic Item? Presenter(s) Allotted
1. Call to Order /Agenda Review No Mayor Svante Myrick, Chair 15 min.
a) Additions/ Deletions
2. Mayor's Communications No Mayor Svante Myrick, Chair
3. Communications and Hearings from Persons No Public in Attendance
Before the Board
4. Response to the Public No Commissioners
5.
Reports
No
a) Special Committees of the Board
b) Council Liaison
c) Board Liaisons
d) Superintendent and Staff
6.
New Project Presentation
No
7.
Administration & Communications
Mayor Svante Myrick, Chair 5 min.
a) Approval of Minutes
Yes 5 min.
8.
Voting Items
a) Buildings, Properties, Refuse Ft Transit
Yes
1)
b) Highways, Streets Ft Sidewalks
Yes
1)
c) Parking £t Traffic
Yes
1)
d) Creeks, Bridges £t Parks
Yes
1)
e) Water £t Sewer
Yes
1)
9.
Discussion Items
No
a)
10.
New Business
No
11.
Adjournment
Yes
If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City
Clerk at 607- 274 -6570 at least 48 hours before the meeting.
The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public comment
period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The
Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information
may then be used to create committee agendas, with the speaker or author invited to attend.
8.2A Award of Bid for Route 13 Pedestrian Crossing Improvements at Dey Street and
Third Street
WHEREAS, bids were received on December 11, 2014 for the Route 13 Pedestrian Crossing
Improvements at Dey Street and Third Street project, CP 718, PIN 395035, and
WHEREAS, staff has reviewed the three bids received and made a recommendation for
award, and
WHEREAS, the New York State Department of Transportation has reviewed the bid package
and low bidder information and has authorized the City to award contract, now therefore be it
RESOLVED, That the City of Ithaca Board of Public Works hereby awards the contract for the
Route 13 Pedestrian Crossing Improvements at Dey Street and Third Street project to Nelson
& Streeter Construction Co. Inc., dba Airport Striping, P.O. Box 184, Pine City, NY for their low
bid meeting specifications of $456,849.90.
Page 3
CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca; New York 14850 -5690
OFFICE OF THE CITY ENGINEER
Telephone: 607/274 -6530 Fax: 607/274 -6587
To: Board of Public Works
From: Tim Logue, Transportation Engineer
Date: January 8, 2015
Re: Award of Contract for Rt 13 Pedestrian Crossing Improvements at
Dey Street and Third Street
On Thursday, December 11, 2014, three bids were opened for the Rt 13
Pedestrian Crossing Improvements at Dey Street and Third Street project, Capital
Project #718, PIN 395035. This project will enhance the crossings of NYS Route 13
at these two intersections with curbing, sidewalks, pedestrian signals, and high
visibility crosswalks; provide separated pedestrian crossings of the Norfolk
Southern railroad tracks; and extend a shared use path to the Farmers Market
and the Cayuga Waterfront Trail.
Two of the three bids were within budget. Nelson & Streeter Construction Co of
Pine City, NY provided the low bid at $456,849.90. Bothar Construction, from
Binghamton, came in at approximately $497,000. Dow Electric, Inc. of Malone,
NY was the high bidder at about $611,000.
Staff recommends, and NYSDOT concurs with, award of contract to Nelson &
Streeter Construction Co Inc. We recently had a good experience with them as a
sub - contractor on the traffic signal upgrade project downtown. Construction is
likely to start in the spring; we will have a proposed schedule from the contractor
after notice of award. Please find a resolution attached for award of contract.
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;ity of Ithaca, NY bttp: / /ecode360.con3/print/rrl348 ?guid= 8389161
City of Ithaca, NY
Thursday, January $ 2o i5
Chapter 178. EXTERIOR PROPERTY MAINTENANCE
§ 178 -3. Standards for grounds and exterior property.
It shall be the duty and responsibility of all owners of property in the City of Ithaca to ensure that:
A. All grounds on the exterior of the premise are kept free from solid waste and any litter that has been
cast, blown, thrown, put, placed, or accidentally dropped on the grounds, bushes, or in trees, and
allowed to remain on the grounds, bushes, or in trees for 48 hours, is removed.
[Amended 2 -5 -2003 by Ord. No. 2003 -4; 4-7-2oo4 by Ord. No. 20o4 -7; 6 -1 -2oo5 by Ord. No. 2005 -10]
B. All garbage, when stored outside, is completely contained in nonabsorbent, watertight, durable
containers having a tight- fitting lid in place. Plastic bags are not considered durable containers. Strong,
waterproof plastic bags may be used to place garbage at the curbside on the evening before
scheduled collections or may be taken to an approved refuse disposal sight. Garbage containers,
whether they contain garbage or not, shall have a tight- fitting lid in place at all times. Tight- fitting lids
shall be placed back on all garbage containers as soon as possible after garbage collection and, in any
event, on the same day as collection. Any garbage remaining after scheduled pickup must be removed
from curbside as soon as possible after garbage collection and, in any event, on the same day as
collection. Garbage containers shall not be stored in front yards or any other yards that have frontage
on a public street unless all yards on the property have frontage on public streets. Prohibited storage
areas include the area between the sidewalk and curb. Composting materials, so long as they are
maintained as defined by this section, shall not be considered garbage. It is presumed that the
contents of any garbage bag or plastic bag or garbage can is garbage.
[Amended 4- 7 -20o4 by Ord. No. 2004 -7; 9 -1-2oo4 by Ord. No. 2004 -15; 6 -1-2oo5 by Ord. No.
2oo5 -10]
C. Solid waste, other than garbage stored in proper containers and in the locations described above, and
other than recyclable materials stored in accordance with § 178 -3K below, is not stored in the public
view, except that construction and demolition debris related to an ongoing construction project with
a valid building permit may be stored in the public view for not more than 3o days. Reusable
household discards may be placed at curbside on special scavenger days designated by the
Department of Public Works, but unclaimed discards must be removed by the property owner by the
deadline set by the Department. Residents may place reusable materials on the tree lawn for purposes
of informal scavenging, not to be observable for more than two successive days.
[Amended 6 -1 -2005 by Ord. No. 2005 -10]
D. No more than one unlicensed motor vehicle may be stored in the public view in a side or a rear yard,
and such storage shall be in compliance with § 325 -2o. If there is no side or rear yard, one unlicensed
motor vehicle may be stored in the front yard in compliance with § 325 -2o. However, this section shall
not apply to a motor vehicle which constitutes solid waste as defined in § 178-2 above, nor shall it
apply to licensed car dealers in nonresidential zoning districts.
E. Grass, weeds or other vegetation on grounds and exterior property are maintained so that the height
of the vegetation is limited to ten inches, except for trees, bushes and other vegetation planted,
maintained or kept for some ornamental or other useful purpose. Natural woodlands shall be
considered an ornamental or useful purpose. Premises situated at street intersections or on curved
streets shall be kept in such condition as to give a clear and unobstructed view of the intersection or
curve.
[Amended 2 -5 -2003 by Ord. No. 2003-41
F. The area along public rights -of -way adjacent to or on the property, including but not limited to the
area between the front property line or sidewalk and the curb or street pavement, is maintained in a
reasonably clean and sanitary condition free of garbage and /or solid waste, with any grass, weeds and
brush in said area cut or trimmed in compliance with § i78-3E above. The planting of annuals and
perennials in these sidewalk areas shall be allowed, but the planting of trees or shrubs in these areas
shall not be permitted without the approval of the Superintendent of Public Works. Premises situated
at street intersections or on curved streets shall be kept in such a condition as to give a clear and
unobstructed view of the intersection or curve.
G. Trees, shrubs or other vegetation are pruned such that they will not obstruct the passage of
pedestrians on sidewalks. The maintenance of City trees, including trees between the sidewalk and
curb, must be left to the Department of Public Works.
H. Fences and walls are maintained in a safe and structurally sound condition.
Steps, walks, driveways, parking spaces, and other similar paved areas in sidewalks, driveways, and tree
lawns are maintained so as to afford safe passage under normal use and weather conditions.
[Amended 2 -5 -2003 by Ord. No. 2003-4]
J. Sidewalks; snow and ice.
[Amended 12 -7 -2005 by Ord. No. 05 -25; 2-6 -2008 by Ord. No. 2008 -1]
(1) Sidewalks shall be free from snow and ice for the full paved width of such sidewalk, except within
24 hours after the beginning of a snowfall. Failure to comply shall be punished as provided in
§ 178- loA(2). Each day that a violation continues shall be considered a separate offense.
(2) For properties that abut the intersection of two streets, the sidewalks shall include that portion
of the sidewalk that runs to the curbline of any street and shall include any access ramps therein.
(See § 285-5)
(3) When snow and ice on any sidewalk within the time period specified in Subsection J(i) above is
frozen so hard that it cannot be removed without injury to the sidewalk, it shall, within the time
specified in Subsection J(,) above be strewn and kept strewn with ashes, sand, sawdust or other
suitable material, so as to be no longer dangerous to life and limb. As soon as practical thereafter,
the sidewalk shall be completely cleared of snow, ice and other materials strewn thereon, as
provided in Subsection J(i).
(4) Whenever any sidewalk is not kept free from snow and ice as defined in Subsection J(i), the
Superintendent of Public Works or his or her designee may clear the sidewalk so that it is free
from snow and ice and shall notify the City Chamberlain of the expense incurred by the amount
of labor equipment and materials used. The minimum charge shall be $50. The City Chamberlain
shall promptly present to the owner of any parcel so cleared a bill for the removal of snow and
ice, as certified by the Superintendent of Public Works. If not paid within 3o days, the cost
thereof shall be assessed against the property, added to its tax and become a lien thereon,
collectible in the same manner as delinquent City taxes. Appeals from this section shall only be
permitted if written notice of appeal is received by the Ithaca City Clerk within 45 days after the
mailing of the bill from the Chamberlain, and such appeals shall be taken to the Board of Public
Works.
K. Recycling containers and recyclable materials shall not be stored in front yards, or any other yards that
have frontage on a public street, unless all yards on the property have frontage on public streets. If
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