HomeMy WebLinkAboutMN-BFC-2015-11-10Board of Fire Commissioners Meeting Minutes
November 10, 2015
Present:
Chair Gilligan
Commissioners Hoard and Sparks
Others Present:
Fire Chief Parsons
Information Management Specialist
Call to Order:
Chair Gilligan called the meeting to order at 1601 hours.
Approval of Minutes:
Approval of the October 13, 2015 Board of Fire Commissioners Meeting Minutes —
Resolution
By Commissioner Sparks: Seconded by Commissioner Hoard
RESOLVED, That the minutes of the October 13, 2015 Board of Fire Commissioners
meeting be approved as published.
Carried Unanimously
Additions to or Deletions From the Agenda:
Fire Chief Parsons requested that a discussion of how new volunteer applications are
processed be added to the Board's agenda.
Chair Gilligan stated that he would place this item under "Old Business" on the agenda.
No Board Member Objected.
Persons Wishing to Speak to the Board of Fire Commissioners:
Mr. Lyman Baker addressed the Board to provide the following report:
"RE; Work Hours; In the City of Ithaca Cemetery — Firemen's Section
Dear Board,
Raymond B. Wheaton and Lyman E. Baker have work 6 hours each in the Firemen's
Section, Ithaca City Cemetery.
We have raked leaves and picked up fallen branches, small ones, but would damage
our mower blades if left.
Respectfully submitted,
Lyman E. Baker -IFD Badge #3258"
Mr. Baker further announced that a local church would be serving a free turkey dinner
on Saturday, November 14th at 5 :00 p.m. at the Veteran Volunteer Firemen's
Department. He invited those who could to attend the dinner.
Mr. Raymond Wheaton addressed the Board to invite everyone to attend the "Annual
Firemen's Remembrance Service on Monday, December 7, 2015, at 7:00 a.m. at the
Board of Fire Commissioners Meeting Minutes November 10, 2015
City of Ithaca Cemetery Firemen's Section. The remembrance ceremony is to honor
fire fighters from all over -- especially those who lost their lives while battling a fire at the
Chi Psi fraternity, Cornell University; he encouraged everyone to attend it.
Correspondence:
Chair Gilligan reported that the bank statement from the Tompkins Trust Company for
the donation fund dated October 31, 2015 had a beginning balance of $2,651.61, and
an ending balance of $2,651.61, reflecting no activity.
Chair Gilligan reported that the bank statement from the Tompkins Trust Company for
the Rescue Squad Donation fund dated October 31, 2015 had a beginning balance of
$1,845.74 and an ending balance of $1,845.86 reflecting .12 interest earned.
Membership Changes
Chair Gilligan reported that Commissioner Ellsworth is no longer able to serve on the
Board until someone is appointed to fill his place on the Board. His term on the Board
expired on June 30, 2015. He stated that he included this information with his quarterly
report to the Town of Ithaca last night. That means that the Board of Fire
Commissioners is down to just three members currently. This information has been
communicated to Mayor Myrick in the hopes that he might make an appointment or two
to the Board in the near future.
Chair Gilligan reported that there has been one change to Company #9's membership
with the resignation of Scott Tuckerman. There are 1 or 2 pending applications that may
be presented for Board action in December.
The Board took action on the following item:
Acceptance of Resignation of Volunteer Fire Member Scott Tuckerman -
Resolution
By Commissioner Hoard: Seconded by Commissioner Sparks
WHEREAS, the Board of Fire Commissioners was notified by Andrew Adams,
Secretary of Company #9, that effective August 16, 2015, Scott Tuckerman submitted
his letter of resignation as a member of Neriton, Company #9; and
WHEREAS, Company #9 accepted his letter of resignation at its September 2015
meeting; now, therefor be it
RESOLVED, That Scott Tuckerman be removed from Company #9's membership rolls,
and as a volunteer member with the Ithaca Fire Department.
Carried Unanimously
Board of Fire Commissioners Meeting Minutes November 10, 2015
Miscellaneous Reports:
Town of Ithaca: Chair Gilligan reported that he attended the November 9, 2015 Town of
Ithaca Board meeting to provide the quarterly report to them. The report will be
attached to the minutes of this meeting. He highlighted the following items that were
brought up by board members at the meeting:
One question, concerning the 2016 budget, related to the $450,000.00 for the
restoration /renovation /maintenance on the heavy apparatus of the department -- is it
part of a capital project, which they were not sure would translate into a different
payment schedule for the Town of Ithaca.
The $500,000.00 capital project expense for Fire Station #9; their comment was that
they didn't think there should be a new station. They feel that Fire station #9 should just
close instead. The comment from the Town Supervisor was that the department's
response times from Green Street to regions covered by Fire Station #9 seemed very
comparable.
Chief Parsons responded that one thing about the new Town /City of Ithaca fire services
contract, and it was the same before and as it is now, was that if Fire Station #9 was
sold then 1/3 of the proceeds from the sale will go to the Town of Ithaca. In 1987, the
City of Ithaca, prior to entering into a long -term services contract with the Town of
Ithaca, had 5 fire stations. When the City struck up the agreement with the Town of
Ithaca, the Town wanted 2 of those 5 fire stations located in the Town of Ithaca so the
content and spirit of the contract really hasn't changed since then.
City of Ithaca: The City's quarterly report was deferred until December.
Audit: The audit was reviewed and approved by Commissioner Hoard.
Department Reports:
Fire Chief:
Chief Parsons provided the Board with his regular monthly report, which will be attached
to the minutes; he highlighted the following items for the Board:
There have been no staffing changes since the October board meeting
A letter of intent to retire on December 16, 2015 was received from Fire Fighter Ernie
Williams
Fire Fighters Velado and Cacciotti graduated from the NYS Fire Academy and have
now begun their 10 weeks of training prior to beginning their regular shifts.
Common Council approved the 2016 City of Ithaca budget on November 4t". Included
in the 2016 Capital Projects is $455,000.00 for heavy rescue vehicle replacement or
refurbishment of its heavy apparatus, and $500,000.00 for the design of a new fire
station.
Board of Fire Commissioners Meeting Minutes
November 10, 2015
Asst. Chief Tier is reviewing different brands of Self- Contained Breathing Apparatus on
the market and will be developing bid specifications. The apparatus will be purchased
using the funds from a grant awarded to the Fire Department earlier in the year.
In May, the Ithaca Fire Department was awarded a grant from the Triad Foundation in
the amount of $24,000.00. The money was used to purchase a firefighting skid unit,
which was delivered in October and installed on vehicle #943.
There is no new information related to the possible re- location of the Collegetown Fire
Station to report at this time.
Asst. Chief Tracy provided a written report concerning the third quarter training for the
Board's review and information. The report is for the period July 1 — September 30,
2015. The next report will be the yearly summary of the training, and will be ready
sometime after the first of the year.
Chair Gilligan requested a summary of just the volunteer training for the period January
1 — October 31, 2015. Chief Parsons responded that he would provide that to the Board
before the next meeting.
Chair Gilligan asked whether the department will be able to hire another fire fighter to fill
the vacancy which will be left by Fire Fighter Williams retirement. Chief Parsons
responded that most likely would occur after the first of the year. Any new hire has to
go to the New York State Fire Academy and the first class of the year isn't until
February.
Fire /Police Report:
Mr. David Cornelius provided the following report for the Board:
"Fire Police training was held on October 20, 2015. The topic was ",Highway Safety ".
I e- mailed AC Tracy and suggested a couple of topics to finish out the year such as a
refresher course on the cascade system /cold weather care, and re- familiarization with
where equipment is stored on various fire department apparatus.
Five fire police members were used for the Cancer Walk on 10124115. Fire police
member Cornelius responded to a fire on West Seneca Street on 1117115, for traffic
control. Jack Gould provided information on the owner of the NAPA warehouse.
Our next training is scheduled for Tuesday November 17, 2015. The topic is to be
announced. The December training will be CPR recertification with Lt Basher. "
Respectfully submitted,
Dave Cornelius"
4
Board of Fire Commissioners Meeting Minutes November 10, 2015
Old Business:
Volunteer Recruitment Items /Issues:
Chief Parsons reported that he spoke with Frank Cantone, Captain, Company #9,
because the Chief is interested in coming up with a way that when volunteer
applications are received the process to get them connected to the department might be
expedited. He would just as soon speed up that process such as having them attend
the next company meeting, if the company is supportive of them then the applicant can
be scheduled to meet with the interviewing committee. He noted that the company has
lost out on a lot of volunteers because of the long delay in getting them in to meet with
company members, and interviewing committee. If they could at least get them to the
next company meeting after their application is received that might help. That way the
company can meet the applicant sooner, act on their membership, interview them, and
then the Board could act on their official membership into Company #9 at their next
meeting.
Chair Gilligan responded that Frank Cantone brought the topic up at the last company
#9 meeting. The consensus of the company was that they were supportive of the
proposal. That way, if anyone has concerns they can be brought to the interview
committee, then back to the company, if needed, for members for approval, and then on
to the Board for final approval. He also noted that Company #9 elections are coming up
soon as well. He requested that the applicant be provided with a schedule of when
Company #9 will meet next so they are aware of the meeting and can plan to attend
accordingly. Company #9 meets on the first Wednesday of each month. In addition,
could the applicant, at the time they submit their application, be provided with the one
page document from the fire department that provides an overview of the requirements
for 'becoming a volunteer member.
Discussion followed on the floor regarding how a meeting with the interviewing
committee might be set up as quickly as possible once the applicant has met with the
support and approval of Company #9 members. Chief Parsons suggested that
meetings of the interviewing committee be set up either just prior to or after the Board's
regular meeting so as to not conflict with most work schedules of the applicants. This
change in process will provide a quicker turn around for processing applications;
theoretically, keeping the process to less than 60 days.
Board members expressed their support for this proposal.
Fire Service Contract with Town of Ithaca:
Chair Gilligan reported that the most significant change in the contract were the
insertion of a paragraph that said the Town of Ithaca could carve out a section of the
town's service area and not have it covered by the Ithaca Fire Department. This
change would not reduce the cost sharing of the Town of Ithaca.
5
Board of Fire Commissioners Meeting Minutes
November 10, 2015
Commissioner Hoard questioned what that change meant for the department. Chair
Gilligan responded that it might be used in conversations with Ithaca College and
Cornell University about fire protection services. His concern, if that option were
exercised, is that it might create issues for the Ithaca Fire Department, and add the
potential for some legal concerns.
Chief Parsons responded that the Town of Ithaca will have to deal with what their
responsibilities are with the new contract. In addition, there is new language in the
contract that limits the staffing of the Ithaca Fire Department to 65 employees, including
administrative staff. There is also new language that states that any fire fighter hired
that would bring total staffing of the Ithaca Fire Department above 65, would require the
active recruitment of 5 volunteer fire fighters. Chief Parsons stated that he was not a
participant in any of the discussions and negotiations of the new contract. The Mayor
and City Controller negotiated the new contract with the Town of Ithaca Supervisor.
Chair Gilligan stated that he sees that change as something reasonable to report as a
concern by the City, during negotiations, to the Board of Fire Commissioners. However,
the Board of Fire Commissioners were not provided an opportunity to review the
contract before it was finalized.
Discussion followed on the floor regarding other changes to the contract that the Town
of Ithaca requested. The Town of Ithaca's desire is that the private colleges at Cornell
University and Ithaca College be no longer inspected by the City of Ithaca Fire
Department because they already are inspected by New York State Education
Department. Unfortunately, there is a lack of understanding that the current NYS
Uniform Fire Prevention Code that the fire department inspects under has nothing to do
with NYS Education Department. Further, new buildings will be inspected by the City of
Ithaca Fire Department. The City of Ithaca Fire Department is concerned about the
university and college's inspection of emergency generators and elevators. The
department is now in the process with both colleges to establish fire prevention systems
inspections; the New York State Controller's office wants the Ithaca Fire Department to
review the schools evacuation plans because, currently, neither of them comply with
New York State requirements, and they are required to develop plans that meet with the
State's approval.
Chief Parsons noted that the new contract between the City of Ithaca and the Town of
Ithaca for fire services does not really address quality of service, just the dollar
amounts. The Town of Ithaca's intent is to try to cut fire department staffing and save
money.
Chair Gilligan suggested that the Board of Fire Commissioners consider sending a
message /communication/letter /memo to both the City of Ithaca Mayor, Common
Council, Town of Ithaca Supervisor and Town of Ithaca Board on its observations of the
new contract, including the points just discussed by the Board.
Board of Fire Commissioners Meeting Minutes November 14, 2015
Chief Parsons stated that it would also be good to include in that report that the Town of
Ithaca doesn't believe Fire Station #9 should be replaced or relocated. He is not sure
that City staff know that if Fire Station #9 is sold that a third of the revenue would have
to be paid to the Town of Ithaca.
Role of Board of Fire Commissioners:
Chair Gilligan explained that over the last few years' discussions have been held with
the Board and representatives from the City regarding the City Charter and the Board of
Fire Commissioners. He will send that information out to Board members. Up until a
few years ago, the Board had, at least a commentary role, for the fire department's
budget and the town /city fire services contract. There is some value in having the
Board's input into these processes. He would suggest that the Charter have new
language added that would provide clarification on the Board's role in the department,
as well as the need to have both the Fire Chief and the Board of Fire Commissioners
involved in the negotiations for the Town/City fire services contract. After watching
some the City's recent budget meetings, and the extensive discussion over budget
requests from TCAT, it appeared that Common Council members do not have time to
consider and pay attention to issues that affect all the different contracts of the City.
That seems to indicate that the role of the Common Council liaison to various City
boards is vital. They would be able to offer valid input and play a more active role in
those discussions since by attending the committee meetings regularly they understand
why the requests are being made and their importance. Lack of participation by liaisons
to their particular board or committee is not helpful to either side; it is too bad that the
Board of Fire Commissioner's liaison is not able to play a more active role towards that
goal. He will draft a letter and send it to board members and the Fire Chief outlining how
the Board of Fire Commissioners could play a more active and meaningful role in
discussions of matters that affect the Ithaca Fire Department and the community.
Commissioner Hoard noted the irony that the role of the Board of Fire Commissioners in
providing support to the Ithaca Fire Department and providing input into negotiations of
the Town /City Fire Services contract has become smaller and smaller; but, now, the
City and Town of Ithaca leaders want to put more and more reliance on the use of
volunteers, and provide less fire prevention inspections to the community. The Chapter
House fire is a clear example that by getting fire fighters there early made a big
difference in containing the spread of the fire and prevention of injuries or loss of life.
Volunteer fire fighters and fire /police members do their best to get to scenes as soon as
possible; however, it does not compare with the ability of on duty career fire personnel
to arrive on scene within a few minutes.
Chief Parsons encouraged board members to gather their thoughts and put them in
writing to Common Council and the Mayor. He agreed that it is unfortunate that the
Board of Fire Commissioners Common Council liaison is not able to attend their board
meetings and participate in the discussions, and be the voice of the Board to Common
Council and the Mayor when needed at various meetings.
Adjournment:
On a motion the meeting adjourned at 1857 hours.
William Gilligan, Chair Sarah L. Myers, Information Mgt. Spec.
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE of THE FIRE CHIEF
Telephone: 607,272 -2234 Fax: 607,272-2793
MEMORANDUM
To: Board of Fire Commissioners
From: Torn Parsons, Fire Chief
Date: November 10th, 2015
Re: Fire Chief s Monthly Report to the Board of Fire Commissioners
ADNIINISTRATIVE DIVISION
Administration
l) Career Personnel Report
PERSONNEL STAFFING LEVELS
I Chief
I Deputy Chief (per diem)
6 Assistant Chiefs
8 Lieutenants
47 Fire Fighters
63 Uniform Personnel
1 Administrative Coordinator
Total employees as of October 31 st, 2015 — 64
a) Vacancies
• None
b) Retirements:
• Firefighter Ernie Williams has informed me that he will be retiring on
December 16th, 2015
C) Hiring /Promotions
Page 2 of 5 - Fire Chief's Monthly Report
November 10th, 2015
• FF Velado and Cacciotti graduated on October 8t' from the NYS Academy
and returned to complete about ten more weeks of in -house training before
being ready to go on shift.
2) Budget Report
a) 2015 Budget: Budget Summary — see accompanying report
b) On November 4th, the Common Council approved the City Budget. There were
no changes in career staffing. The operating budget included in adjustments in
some accounts, but there was slight change from the 2015 . operating budget.
There was a decrease in debt service as some of the bonds for apparatus
purchased 15 years ago have been paid off. Included in the Capital Projects is
$455,000 for Heavy Rescue Rep lacementfRefurbishment and $500,000 for the
design of a new Fire Station.
3) County Communications and 911 Programs:
a) No Report
4) Grants and Donations
a) On April 23rd, 2015, the City of Ithaca receiving a grant to fund the replacement
of our 15 -year -old Self Contained Breathing Apparatus. The grant award was for
$413,000, with the City required to provide a 10% match. Assistant Chief Tier is
reviewing different brands ofSCBA on the market, and will be developing bid
specifications.
b) In May, the Triad Foundation awarded $24,000 grant to the Ithaca Fire
Department. The grant was used to purchased a firefighting skid unit, which is
used for wildland firefighting, and for fighting fires in remote areas which are
hard to reach with a fire department pumper. The unit was delivered in October
and installed on vehicle 943. The unit was put in service last week.
5) Collegetown Fire Station
a) Kingsbury Architects has completed their study on relocating the Collegetown
Fire Station to another location on East Hill, as well as the cost of repair work that
is needed for the current fire station. The study is under review by the Director of
Planning and Development, the City Attorney, and the Mayor.
Page 3 of 5 - Fire Chief's Monthly Report November 10th, 2015
LIFE SAFETY DIVISION
Fire Prevention Bureau
1) Code Enforcement Division: The following is a list of October Activities -
Complaints Received: 21
Referred to the City Building Division 16
Referred to the Town of Ithaca 1
Investigated by the Fire Prevention Bureau 4
Inspections: 64
City Fire Safety & Property Maintenance
47
Town Fire Safety & Property Maintenance
0
City - Sprinkler Inspections
4
City - Alternative Fire Protection Systems
0
City - Fire Alarm Inspection
12
City - Standpipe Flow Test
1
City — Fire Pump Flow Test
0
Permits or Certificates. 41
Operating Permit — Assembly Occupancy 18
Operating Permit — Hazardous Occupancy 0
Operating Permit — Lumber Yard
0
Operating Permit — Elevator
0
Operating Permit — Fireworks
0
Certificate of Compliance - Occupancy
10
Certificate of Compliance - Fire Alarm
10
Certificate of Compliance - Fire Sprinkler
2
Certificate of Compliance - Fire Pump
0
Certificate of Compliance — Fire Standpipe
1
Certificate of Compliance - Alternative Suppression 0
2) Fire Investigation Unit:
There were no fire investigations performed by the Fire Investigation Unit in October.
3) Public Education and Special Events
Public Education Events: 4
Fire Drills Witnessed: 0
Child Safety Seat Inspections: 3
Page 4 of 5 - Fire Chiefs Monthly Report
OPERATIONS DIVISION
Response
I ) October 2015 Responses - 461 Incidents
2)
City of Ithaca: 306 Incidents (66.38 %)
Fires: 5
Overpressure/Rupture 0
EMS /Rescue: 113
Hazardous Conditions: 21
Service Calls: 21
Good Intent: 47
Alarms/No Fires: 99
Severe Weather: 0
Town of Ithaca: 151 Incidents (32.75 %)
Fires:
3
Overpressure/Rupture
0
EMS /Rescue:
82
Hazardous Conditions:
6
Service Calls:
6
Good Intent:
27
Alarms/No Fires:
27
Severe Weather:
0
Mutual Aid: 4 Incidents (0.87 %)
Fires: 2
Overpressure/Rupture 0
EMS /Rescue: 0
Hazardous Conditions: 0
Service Calls: 1
Good Intent: 1
Alarms/No Fires: 0
Severe Weather: 0
Simultaneous Incidents: 100 Incidents (22 %)
3) Emergency Management: No Report
4) Mutual Aid Calls:
Support
Quarterly Report
November 10th, 2015
Page 5 of 5 - Fire Chief s Monthly Report
1) Training
Quarterly Report
2) Training Center
Quarterly Report
3) Apparatus and Facilities
No Report
Volunteer Recruitment and Retention
1) Summaries of Service Hours: Quarterly Report
November 10th, 2015
2) There are currently 15 Active Volunteer Firefighters and Fire Police
3) Requests from Company Members to become active: None
rr r
Ithaca Fire Department
Training Hours Total by Staff
Class Date Between {07/01/2015} And 109/30/20151 (G•
TD# Name
Shift
#
Classes
Hours
4602 Adams, Andrew J
Totals
for
Staff:
1
1.00
3258 Baker, Lyman E
Totals
for
Staff:
4
5.00
173 Bargher, Joseph R
---------
... -
Totals
for
Staff:
. ....... _ .. .
6
12.00
3584 Bordoni, Jack D
_........_...
Totals
for
Staff:
--- - - - - ----------------
4
.
5.00
4601 Cook, Jeffrey H
Totals
for
Staff:
7
6.50
3883 Cornelius, Dave
Totals
for
Staff:
--- --- - - - - --
2
-
2.00
- - --
41B8 Gilligan, William
Totals
for
Staff:
4
5.00
4301 Gould, Jack
Totals
for
-
Staff:
-- - -- ---------- - - - - --
2
-. . .---
2.00
- -....
4153 Longo, Robert
Totals
for
Staff:
4
5.00
4193 Maas, Daniel I
Totals
for
Staff:
1
2.00
3793 Rogers, James
Totals
for
Staff:
4
5.00
4605 Schafer, Benjamin J
Totals
for
Staff:
2
3.00
!�
4212 Wilbur, Richard
f \•t a
Totals
for
Staff:
2
2.00
196 Baker, John K
A
-------------------
- - - - --
Totals
for
-------------
Staff:
-- ---- - - - -- ---
16
_..
27.00
177 Bardo, Wade A
A
.. ..
- - . - - - - -..
Totals
for
Staff:
- - ---------------- -
18
- - - --
34.00
......
185 Hasher, Thomas T
A
- -- -
- --- - - - - --
Totals
for
Staff:
-- - - - - --------- -------
19
_.......
44.50
11/10/2015 07:36
Page
i
Ithaca Fire
Department
Training
Hours
Total by Staff
Class
Date Between
{07/01
/2015} And
{09/30/2015}
ID#
Hours
Name
Shift
# Classes
169
Covert, Robert M
A
Totals
for
Staff:
9
18.00
201
Grant, Joshua J.F.
A
Totals
for
Staff:
9
19.00
146
Jackson, Otis E
A
Totals
for
Staff:
10
15.00
197
Kourkoutis, Chris
A
Totals
for
Staff:
13
19.00
166
Pendell., Brian T
A
Totals
for
Staff:
- -------------
14
- - - - -- - - - - --
24.00
208
Pirko, Thomas
A
Totals
for
Staff:
------------
13
31.00
186
Snell, Peter A
A
....................
Totals
for
Staff:
----------------
7
-
11.00
161
Spadolini, Mark A
A
Totals
for
Staff:
12
18.50
191
Stilwell, Greg D
A
Totals
for
-
Staff:
...........
12
20.50
212
Vidler, Russell T
A
-
--------------------
Totals
for
_ ..
Staff:
--------- - -
14
- ---
26.50
200
Wheal, James D
A
Totals
for
Staff:
------- - - - - --
11
22.50
204
Brown, Richard P
B
--
----------------
Totals
for
Staff:
18
47.00
192
Doner, Robert J
B
Totals
for
Staff:
10
30.50
188
Hathaway, Dean
B
Totals
for
Staff:
15
32.00
207
Koehler, Kevin
B
- -- _ .
--- - - - -
------------
Totals
for
Staff:
---- - - - - - -
14
33.50
215
Morales, Jillian 1
B
----- - - - - -- --
Totals
for
Staff:
19
56.50
11/10/2015
O7 :36
Page 2
Ithaca Fire Department
Training Hours Total by Staff
Class Date Between {07/01/2015} And {09/30/2015}
ID#
Name
Shift
#
Classes
Hours
156
O'Connor, Christopher
B
Totals
for
Staff:
12
37.50
181
Payne, Timothy J
B
Totals
for
Staff:
13
28.00
143
Powers, John D
B
---------
--- - -- - -- -
Totals
for
Staff:
16
37.75
210
Raponi, Nicholas P
B
Totals
for
Staff:
14
34.50
010
Schnurle, Michael
B
Totals
for
Staff:
11
29.00
183
Sullivan, Patrick J
B
.... _
Totals
- ---------------------
for
Staff:
- --- - _
22
_.........
48.50
174
Weinstein, Brian S
B
_.......
-
Totals
- - -- -----
for
- - - - --
Staff:
_. _ _
11
- -----
27.00
-- - - --
163
Williams, Ernest R
B
. .........
_
Totals
for
Staff:
14
30.00
t
216
Cushman, Louisa
C
Totals
for
Staff:
32
57.75
193
Eaton, Scott A
C
Totals
for
Staff:
_...... -
15
30.50
175
Farwell, Gary H
C
Totals
for
Staff:
10
43.00
172
Gessini, Martin J
C
Totals
for
Staff:
14
42.00
189
Hamilton, Christopher
C
Totals
for
--- - - -
Staff:
- -- - - - -- --- - ----- -
20
43.00
159
Harding, William
C
Totals
for
Staff:
18
--
43.50
199
O'Halloran, Michael
C
_._
Totals
for
Staff:
. _ ....
16
--- _...._.._._.__
45.00
205
Pace, Daryl L
C
Totals
for
Staff:
14
47.00
11/10/2015 07 :36
Page
3
Ithaca Fire Department
Training Hours Total by Staff
Class Date Between {07/01/2015} And {09/30/20151
ID# Name Shift # Classes Hours
203 Thompson, Kenneth G D
Totals for Staff: 38 58.50
211 Tier, Nicolas D
Totals for Staff: 7 16.50
007 VanBenschoten Gu D
Grand Totals: 1,061
2,230.25
11/10/2015 07:36 Page 5
Totals
for
Staff:
25
29.50
c
209
Watros, Matthew J
D
g
Totals
for
Staff:
33
46.50
220
Cacciotti, Richard
E
Totals
for
Staff:
1
- - -----------------------------
2.00
145
Haines- Sharp, Gillian E
E
Totals
for
Staff:
7
24.50
213
Lawrence, Jason P
E
_..... .__.
Totals
for
------ - - - - --
Staff:
_
12
_ _..
30.50
217
Shepherd, Robert
E
Totals
for
- - - -- - - - --
Staff:
._
42
-
128.50
150
Tracy, Clinton R
E
Totals
for
Staff:
17
46.25
219
Velado, Griselda
E
--- - -
- - --
t
Totals
for
Staff:
4
5.50
218
Watros, Dylan
E
t: r.
Totals
for
Staff:
20
118.00
Grand Totals: 1,061
2,230.25
11/10/2015 07:36 Page 5
2015 REVENUE SUMMARY BY ACCOUNT
OCTOBER 2015
Revised
Remaining
Average
REVENUE
YTD REVENUE
PCT Collected
. REVENUE
Mthly
Projected
Fire Code Inspection
1565
$59,000
$49,971,p0
85%
$9,029
$4,997
$59,965
Home & Comm Services
2189
$100
$0
0%
$100
$0
$0
Public Safely Services
2260
$3,500
$0
0%
$3,500
$0
$0
Fire Protective Services
2262
$3,135,000
$2,118,336
68%
$1,016,664
$211,834
$2.542.003
Rental of Real Property
2410
$11,000
$3,200
29%
$7,800
$320
$3,840
Rental of Equipment
2414
$0
$0
0%
$0
$0
$0
Public Safety Permits
2550
$10,000
$12,695
127%
- $2,695
$1,270
$15,234
Fines & Forfeited Bail
2610
$2.000
$180
0%
$1,820
$18
$216
Minor Sales
i
2655 .
_
$100
$99
99
$1
$10
$119
i
Sole of Equipment
2665
$0
$0
0%
$0
$0
$0
Insurance Recoveries
2680
$10.000
$14.417
144%
- $4,417
$1,442
$17=0
Other Compensation for Loss
2690
$50
$0
0%
$50
$0
$0
Refund Prior Year Expense
2701
$200
$0
0%
$200
$0
$0
Gifts & Donations
2705
$774,377
$798,377
103%
$0
$79,838
$958,052
Unclassified Revenue
2770
$600
$0
0%
$0
$0
$0
Home & Community Service
3989
$0
0%
$0
$0
$0
$4,005,927
$2,997,275
74.8%
$1,032,052
$299,728
$3,596,730
Wn
54
105
106.051
1
4.842.152
Wn
171.505
105
106.051
1
4.842.152
110
206,735
KTI"
370,000
125
15,620
i FLA ..
0
205
so Nkpo
0
210
&r Equlp
44.854
225
,phone
17,199
405
7.493
I-
85,000
410
Ihes
100,000
415
1 i 011
71.000
420
c& Ezp&n
9.000
425
2.040
+!rods
15.000
435
10.812
1 Devol
19.000
440
529
r &I
10=0
445
258
mane&
110,375
455
74,823
m Suppl
21,400
460
701
141
1,700
470
8.219
o Malnt
34.000
475
30764
Ip Molyd
140.004
4.74,
, 1388,284
Ip Paris
75.000
477
3.962,322 fC
g Malnt
8.800
480
6,150,521
:...
425,062
2015 ACC 15 1Mo
2015
Budget Program Account Balances
51
52
53
54
$5
i
a
7.037
1,407
3,166
9.232
8.219
5.671
140.741 I
18%
30764
318.125
39.765
, 1388,284
1,.178.773
75,554.
155,086
3.962,322 fC
18%
879,8250
-
-
2.262
717
258.425.
1,942
0
8.056
283042 i
22%
82,958
0�.
0
0%
0
2,336
2.334
95%
42.516
.
5,861
13.354
22%
3,785
58,822
58,8221
31%
26,17[
4.550
37,104
.
41.650
58%
58.350
21.167
21,1671
70%
+9,833
185
2.225
75%
b.ns
90.812
28%
a.rBB
..5,429
5.980
_
69%
13,020
.
S.C$t
.. _
5334.'
47%
4,661
...
74,823
32%
35.557
_.
604
32
6.423
3.295.
2.214
13.269 j
37%
1,731
.
- ..
1.084
1.084 '
36%
416
10.974.
10974
72%
28,026
76.297
76.247
46%
63,703
62.365
62.385
17%,
17,615
6.176
6.176
30%
2.624
328,028
46,A71
2,256,320
# # # # # ##
89,819
181,495
4,796.796
22% 1,351725
To
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607,272 -1234 Fax: 607/272 -2793
Board of Fire Commissioners
From: C. Richard Tracy
Re: 3' Quarter Training
Date: November 10, 2015
I have the following training hour tally for the 3rd Quarter Training Report (July 1, - Sept
30) according to firehouse records.
In- Service Training
Volunteer Training Hours — 43.5
Career Training Hours — 2174.5
(Print out in your Box)
(177.5 hours ytd - as of 11/10/15)
(8762.5 hours ytd - as of 11110/15)
Training Center Usage
IFD - 78 hours
Tompkins County Fire Departments - 0 hours
Tompkins County - 12 hours
IPD SWAT Team / IFD Rope Training — 7 hours
EVDC -Train the Trainer for IFD from McNeil Insurance — 5.5 hours
Rental
Cortland County - 5 hours
"An Equal Opportunity Employer with a commitment to workforce diversification."
0
Board of Fire Commissioners
Report to Ithaca Town Board
November 9, 2015
The following is a summary of the Board of Fire Commissioners quarterly report to the Ithaca
Town Board for the third quarter of 2015.
Included with this report are:
• The Fire Chiefs Report given at the October 13, 2015 BFC meeting. This includes the
Fire Marshal's Report & Fire Prevention Bureau activity.
• The department call activity reports for January 1- September 30, 2015. Total calls 3,874
(total through 9 -30 -14 was 3,908).
• The financial operations summary through September 30, 2015.
Fire Department Operational Staffing (September 30, 2015).
• As of September 30, 2:015 the active Fire Fighting staffing totaled 63 (uniform staffing- I
Chief, 6 Assistant Chiefs, 8 lieutenants, & 47 Fire Fighters plus 1 Deputy Chief on per
diem. In addition there is I Administrative Coordinator for a total of 64 personnel.
• The two individuals hired to replace the firefighters who recently retired, completed
training at the NYS Fire Academy and our currently undergoing in -house training. They
are expected to complete this training and be assigned to shift duty by December.
2015 Fire Department Budget - The Department operating budget for 2015 is approximately 4%
under the adjusted budget for 2015 at the end of the 3`d quarter. Total department expenditures
(excludes benefits & debt service) through the third quarter are 71 % ($4,352,796) of the total
program budgeted amounts.
2016 Budget was approved by Common Council Nov. 4, 2015. The total 2016 operating
budget approved (including benefits and debt service) is $9,874,646. The largest decrease in the
budget compared to the 2015 total adjusted budget of $10,028,078 occurred in the debt service
category — which is approximately $136K less in 2016 due to the retirement of debt on older
apparatus.
SCBA Equipment —The department was awarded a Federal grant of $413,000 to replace its 15
year old SCBA equipment. There is a 10% local match requirement for this award. Bids will be
requested for this equipment. Specifications for the equipment are being developed.
Wildland FireFigthing Skid - A $24,000 award was received from the Triad Foundation earlier
in the year to replace the department's current skid. This equipment was shipped and should be
available for use in the near future.
Station 9 ( Collegetown) - the report from Kingsbury Architects on the feasibility of relocating
the Collegetown Fire station to another location on East Hill has been received by the city and is
under review by the Director of Planning, the Mayor, and the City Attorney.
Board of Fire Commissioners
The BFC meeting agendas /minutes (dating back to October 1987) are posted on the City
Website. The link is : https:// Ifweb. toMpkinsco .org/WebLink8 /DocView.aspx ?id= 393135
There are currently two openings on the Board of Fire Commissioners. A city position has been
vacant since January of 2014. One of the town designated positions is also open as of June 30,
Board of Fire Commissioners
Report to Ithaca Town Board
November 9, 2015
2015. Commissioner Ellsworth has indicated that he is no longer able to serve on the Board
pending appointment of his replacement.
As noted previously, given the Board's role in overseeing the operation of the department and
the effort to increase the effective use of volunteer's in the department it would strengthen the
Board if the individuals appointed had experience /knowledge /skills in one or more of the
following areas human resources /workforce /volunteer recruitment/ working with volunteers/
organizational uses of social media/website development/organizational
development/Marketing/previous experience with the fire service. A priority for both positions
would be to seek individuals with the aforementioned skills, who would also enhance the
diversity of the Board and reflect the community served by the fire department.
The time commitment for a board member is approximately 1 -3 hours per month. The Board
meets monthly on the second Tuesday of the month at 4 pm at Central Fire Station.
day of the month at 4 pm at Central Fire Station.
Volunteer Program Development
There are currently 16 active members of Volunteer Company No. 9 who serve the department.
There are two pending applications, One individual submitted his resignation in September as
he was planning on moving out of the area.
The draft volunteer handbook will be reviewed and revised in 2015.
Other Items & Items in progress:
1 Upgraded software in 2015 for the 911 system, may allow changes in the dispatch
protocols used for dispatching the fire department to EMS calls. The upgrade is also
expected to enhance emergency communication capability between agencies.
2 Charter Review - the Board will be discussing its role at the November BFC meeting.
3 Resource recovery/False Alarm Policy — Currently on hold pending review with the City
Attorney.
4 County Fire - Disaster — EMS Advisory Board— no new action on this issue.
5 Training Center Facility Project —no construction has been authorized due to the training
site being located on land designated as City Park land.
6 City-Town Fire Service Contract Approved by City /action pending by Town.
Respectfully Submitted,
Bill Gilligan, Chair, Board of Fire Commissioners