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Home My WebLink AboutMN-CABLE-2015-05-04 1 Access Oversight Committee (AOC) minutes Monday, May 4, 2015, 4:30 PM Meeting Room, PEGASYS Access Center, 519 West Green Street, Ithaca, NY As approved July 6, 2015 Present: chair Rich DePaolo, AOC members Wayles Browne, vice-chair Wies van Leuken, liaison from Common Council (City of Ithaca) J.R. Clairborne; studio manager Lauren Stefanelli. 01. Call to Order: 4:40 by DePaolo. 02. Agenda Additions and/or Deletions: add 9a, Publicity. 03. Public Comments: none. 04. Approval Minutes of the April 6, 2014 Meeting: approved with 1 change, 4-0. 05. Budget a. AOC's Budget Recommendations for 2016: Resolution. TWC’s recommendations for the 2016 Budget were presented by Stefanelli. It is anticipated that 2016 PEG Fees together with a balance from previous years (see below for statement) will make $12,500.00 available for the 2016 Budget. The AOC agreed to recommend a placeholder Budget to its municipalities for that amount, so that these monies will be available to replace broken equipment and maintain the studio. Stefanelli: someday the entire studio will have to become digital; that will cost a lot. Van Leuken moved and Clairborne seconded a resolution with the AOC’s Recommendations for the 2016 Budget WHEREAS, Section 15.12 of the Franchise Agreement between the City of Ithaca and Time Warner Entertainment-Advance/Newhouse Partnership (TWC) of January 2003 requires the participating municipalities (City of Ithaca, Town of Ithaca, Village of Cayuga Heights) to provide TWC with an annual budget for Public, Educational and Governmental access operations by June 30 of each calendar year, and WHEREAS, the City of Ithaca's Ordinance #2003-17, Par 18-4-G, requires the Access Oversight Committee (AOC) to provide the Participating Municipalities with a recommended annual budget by May 31 of each calendar year; now therefore be it RESOLVED, that the AOC accepted the attached budget for 2016 in the amount of $12,500.00 at their regular meeting of May 4, 2015, and BE IT FURTHER RESOLVED, that the AOC forwards its recommendations for approval by the Common Council of the City of Ithaca, the Town of Ithaca Board and the Village of Cayuga Heights Board of Trustees, so that they may meet their obligation to provide TWC with an annual budget for Public, Educational and Governmental access operations, which budget is due June 30 of each calendar year. 2 Budget for 2016: Budget $12,500.00 Description: The PEGASYS studio has a great deal of equipment that is 11–18 years old, and will need replacement as it fails. This might include studio cameras [$10,000 each], camera cabling [$2,000 each], the studio special effects generator/video switcher [$30,000), the studio audio system ($5,000), and any other equipment and associated items that the Access Oversight Committee deems necessary for the proper functioning of the PEGASYS Studio. TOTAL $12,500.00 Approved unanimously, 4-0. b. Distribution Schedule of 2016 Budget Resolution to Participating Municipalities. DePaolo: Do we now ask the three municipalities (City of Ithaca, Town of Ithaca, Village of Cayuga Heights) to approve the proposed 2016 budget? Van Leuken: Yes, it is a requirement of the City’s Franchise Agreement that a budget is approved by the three municipalities every year by the end of June. 06. Access Studio Coordinator Report a. TWC's Recommendations for 2015 Budget (2014 & 2015 budgets were combined 9/15/14). At the September 2014 meeting, the AOC had recommended to use the 2015 budget ($60,000) for the following items: 1. Live web-streaming of channel 13 2. A website for Ithaca access services that links to Time Warner’s website, so that viewers can get program and training information, as well as access the live stream. 3. Web archiving of some public access programs. 4. Upgrade channel 13 from mono to stereo 5. Pay whatever fee needed to enable submission of programming information to Time Warner’s on-screen program guide. 6. Renovation of the access center’s main interior space to improve its professionalism and utility for training 7. Replace and update equipment in the studio (Some of these items had been discussed previously during a telephone conference with David Whalen at last year’s July meeting.) Stefanelli submitted the AOC’s request to David Whalen, who consulted with TWC’s corporate attorneys, who ruled that items 1-5 could not be funded because they were “not appropriate as they were not for PEG Access”. Stefanelli presented a list of equipment for the studio that need updating and replacement and final numbers for the studio’s renovations. The AOC discussed and approved the items with minor modifications as follows: 3 2015 Ithaca Equipment Fund - May 2015 Draft Cost Vendor Quantity each total Building Renovation Marshall 1 Spackle and paint main office areas, replace trim, outlet covers, carpet, including labor $3,870.00 Marshall 1 Replace bulletin board with fabric note boards $500.00 Marshall 1 Paint all walls, door trim, in main area, office, lobby, bathrooms including labor $8,640.00 Main Office Wall-Mounted Monitor B&H 1 Sony R510A Series 60"Full HD Smart LED TV Black $798.00 $798.00 B&H 1 Sanus Wall Mount for 51-80"TV B&H #SAVLT5B1 $83.37 $83.37 B&H 1 Pearstone HDMI-HDMI cable 10 $10.95 $10.95 Editing Dell 2 Dell desktop computer XPS 8700 SE version with windows 7, intel i7 processor, 8GB of RAM and 1TB hard disk with a 27" monitor included 4 Year phone support / accidental damage warranty $1,129.98 $2,259.96 Studio Marshall 1 Replace 12'x14'studio carpet $873.00 $873.00 Subtotal $17,035.28 b. Maintenance and Repair Report: tabled till next meeting. c. PEGASYS's Facility Improvements–Progress Report: work on the front steps and entrance will be resumed soon. d. PEGASYS's Front Entrance Repairs–Progress Report: tabled till next meeting. 07. Member Reports a. 2014 Franchise Fee Report from City: Clairborne will get the 2014 report from the City. 08. Old Business a. Franchise Agreement. DePaolo: TWC responded to the proposal by the TCCOG (Tompkins County Council of Governments) negotiating team. The team will meet in late May to consider TWC's response. 4 09. New Business: a. Publicity: tabled till next meeting. 10. Next meeting: Monday, June 22, 4:30 p.m. 11. Adjournment 6:05. Notes by W. Browne as AOC secretary. ===== Contact information for AOC members: City of Ithaca: Wayles Browne, secretary <ewb2@cornell.edu> City of Ithaca: Michael Brutvan <mbrutvan@me.com> City of Ithaca: J. R. Clairborne, Common Council liaison 2014-5 <jclairbo@cityofithaca.org> Town of Ithaca: Rich DePaolo, chair <rd@richdepaolo.com> Village of Cayuga Heights: Wies van Leuken, vice chair <pmv4@cornell.edu> Web site for the PEGASYS studio, with program schedules: http://pegasys.webstarts.com/index.html studio location: 612 West Green Street, Ithaca, New York mailing address: 519 West State Street, Ithaca, NY 14850 phone (607) 272-7272 fax (607) 277-5404 PEGASYS staff: studio manager Lauren Stefanelli <lauren.stefanelli@twcable.com> 5 2016 PEG Fee Collection 5/8/2015 A B C D Collected Expenditures per BALANCE PEG fees * TWC's Final Report Year 2004 $22,768.04 $19,372.15 $3,395.89 2005 $20,144.93 $14,814.73 $5,330.20 2006 $19,616.00 $0.00 $19,616.00 2007 $18,807.00 $19,338.81 ($531.81) 2008 $18,347.25 $11,749.14 $6,598.11 2009 $17,509.95 $21,102.13 ($3,592.18) 2010 $16,593.60 $17,433.96 ($840.36) 2011 $15,088.35 $9,589.92 $5,498.43 2012 $14,032.50 $4,254.78 $9,777.72 2013 $13,977.69 $22,956.23 ($8,978.54) 2014 $13,097.76 $30,000.00 ($16,902.24) 2015 $12,000.00 $30,000.00 ($18,000.00) 2016 $11,500.00 $12,500.00 ($1,000.00) Total $213,483.07 $213,111.85 $371.22 * PEG Fees = $.15/customer/month; 2004-2014 per TWC reports, to be used for PEG equipment/facilities italics = estimate Column B Lines 2015 and 2016 = estimated revenues Column C Lines 2014, 2015 and 2016 = AOC recommended but unexpended budgets