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HomeMy WebLinkAboutMN-BPW-19812-9 BOARD OF PUBLIC CyORKS PROCEEDINGS CITY OF ITDt.CA , NEW YCRK Regular Meeting January 7, 1981 4:00 P.M. PRESENT: Mayor Bordoni Commissioners (5): Brown, Schickel, Varricchio, Walker, Walsh ABSENT: Commissioner ssioner Cleveland OTHERS PRESENT: Deputy Clerk - Paolangeli City Controller - Spano Superintendent - Dingman Asst. Controller - Ca.fferillo Purchasing Agent - Clynes City Chamberlain - Wright Asst. to Supt. _. Dougherty 0) Alderman - Banfield, Holman,.Gutenberger (y) City Engineer - Cox N City Attorney - Shapiro W Commissioner Schickel chaired meeting ,)n.til Mayor arrived at 4:25 p.m. Q Q MINUTES: By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, That the Minutes of the December 17, 1980 meeting be approved as recorded by the Deputy City Clerk, Carried STAFF REPORTS: Revisions to the 1981 table of authorized positions Superintendent Dingman reported on revisions to the table of authorized positions. "Now that we have had one year's experience with the revised and reduced table of authorized positions which were proposed as a result of the productivity project, we can see certain revisions which are necessary for the operation of the divisions. They are as follows: In the Construction & Maintenance Division, Garage Section The position of Maintainer should be eliminated and the position of Stock Manager created to more accurately reflect the work of the pre- sent employee. In this same group, the number of Maintenance Men should be increased to two, to permit the formation of a third shift. We presently have enough Mechanics to staff three shifts, but we need an assistant for the Mechanic on the third shift. In the Water $ Sewer Division, Meter Section The number of Meter Servicemen-. should be increased by one-half to one and one-half, and a similar increase made in the Map Record Section. This is the way these two sections are presently staffed, and we have found that there is no way they can be sufficiently or effectively operated with fewer employees. In the Water & Sewer Division, Maintenance of Lines & Equipment Section The position of Carpenter should be deleted, and a position of Maintainer added. The work presently being done by the incumbent would be better described if he were rated as a Working Foreman to fill the position left vacant by the retirement of Charles Benesi. I,.c have found that the custodial services in the Buildings F; Grounds Division are not adequately staffed, and we dill recommend that the position of Laborer, 20 hours, be deleted and a full-time Laborer position be restored. 30 -2- January 7, 1981 It is anticipated that these changes will reduce the requirement for overtime and seasonal help so that no increase in the total budgeted labor will be required. The effect of these changes will be to increase the department totals for 154 to 157 positions,five of which are not presently filled. Recommendations to accomplish these revisions are included in the recommendations for the Finance Committee." PERSONNEL: Appointments Supt. Dingman requested approval of Ronald A. Gustafson, a Sewage k Treatment Plant Operator Trainee in the Water and Sewer Division at $9,439 per year at the 1980 rate, effective retroactively to January 4, 1981. Resolution By Comm. Walker.: Seconded by Comm. Varricchio RESOLVED, That the Board approves the appointment of Ronald A. Gustafson, a Sewage Treatment Plant Operator Trainee in the Water .a.nd. Sewer Division, at $9,439 per year at the 1980 rate, effective retTo-- actively to January 4, 1981. Carried Supt. Dingman requested approval of Richard A. Luitich a Water Treatment Plant Operator Trainee in the Water and Sewer Division at $8,068, 1980 rate, effective January 11, 1981. Resolution By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the Board approves the appointment of Richard A. Luitich, a Water Treatment Plant Operator Trainee in the Water and Sewers Division, at $8,068, 1980 rate, effective January 11, 3_981. Carried Supt. Dingman requested approval of James Kelly as a Truck Driver in. the Construction and Maintenance Division at $4.23 per hour, 1980 rate, effective January 19, 1981. Resolution By Comm. Walker: Seconded by Comm. Walsh RESOLVED, That the Board approves the appointment of James Kelly as a Truck Driver in the Construction and Maintenance Division at $4..23 per hour, 1980 rate, effective January 19, 1981. Carried WATER AND SANITARY SEWER COMMITTEE: Invoice - Stearns $ Wheler By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the invoice from Stearns & Wheler for consulting services in connection with the Sewer System Evaluation Survey through November, 1980, be approved in the amount of $17,924.74. Carried Invoice - Stearns & Wheler (Deep Shaft Project) By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That an invoice from Stearns $ Wheler for consulting services in connection with the Dee Shaft project through November 1980, be approved in the amount of p$6,920.24. Carried Invoice - J. Andrew Lange, Inc. By Comm. Brown: Seconded by Comm. Walker RESOLVEt), That an invoice .from J. Andrew Lange, Tnc. for a Flygt Model 4500 submersible mixer and appurtenances for the digester, be approved in the amount of $10,500. Carried 31 M2 January 7, 1981. REPORT OF HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Comm. Walsh reported that as has been announce by Challenge Industries, separate pickup of glass for recycling has been discontinued. Challenge Industries concluded that despite the housing provided by the City, and the trucks and equipment provided by the City, the operation still generated $8,000 less income than expenses in 1979 and $18,000 less income than expenses in 1980. Challenge was unable to find adequate subsidies to continue and felt that the losses incurred by this program damaged their other programs to the point where they could not continue. The City crews are presently collecting the glass along with other refuse on their regular routes and disposing of it in the same manner. REPORT OF PUBLIC BUILDINGS, GROUNDS, AND PARKS COMMITTEE: Commissioner Walsh reported that most people remember Cornelius Edsall as vividly as they remember anything else about Stewart Park. Corni.e was the custodian caretaker at Stewart 'ark. from March 30, 1.936 until he retired on the.first of November, 1973. During this period Cornie was active in the establishment of the Stewart Park Zoo. At Lh e time of his death last month,the family indicated that contributions to a (y) Stewart Park Zoo fund could be made in his memory. As a result, many (\j of the employees of the City have contributed, and it is expected that W others will contribute in the future. Resolution Q By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the Controller be requested to establish in the Trust and Agency Account of the General Fund, a Sub -account to be known as the "Stewart Park Zoo Fund," and IT IS FURTHER RESOLVED, That the Controller be empowered to accept any donations to be placed in this account, and that expenditures from the fund be made at the discretion and with the approval of this Board. of Public Works. It is anticipated that Mr. Edsa11's son Robert, who is a city employee, will use funds which have been donated directly to the family for this purpose, and funds which are donated through the City, to select a suitable addition to the zoo in memory of his father. Carried Report - Gun Shop Hill Sidewalk Comm. Walsh reported that at a Board of Public Works meeting in November, the possibility was raised for constructing a sidewalk on Lake Street between Lincoln Street and the existing stairs that lead down to Queen Street. The Engineering Division was assigned to investigate the possibility. The investigation concluded that 140 feet of retaining well would have to be built to support the sidewalk; that the construc- tion of such sidewalk would adversely affect the use of the property on the corner c` Lincoln and Lake Streets. It is the conclusion of the department that the cost and related problems of constructing the side- walk would not be justified by its benefits. Report - Steven Torrant, Golf Pro Contract Comm. Walsh reported that on the announcement of the retirement of Golf Pro, Lew Adesso, the Board of Public Works advertised for the services of a Golf Course Manager for the Newman Municipal Golf Course with the requirement that the successful candidate must be a Class A PGA Pro, or apprentice. As the result of this advertisement several interviews were held) and the Board invited Steven Torrant to negotiate a contract for services. The contract as it has been worked out by the City Attorney, 1)1-oX Iles that the Golf Course Mzinage.r will be employed by the City- on a year-round basis at an annual salary of $li,000 and it further provides that he will be available full-time at the golf course during the months of April through October. 32 -4- January 7, 3.981 Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That Steven Torrant be appointed Golf Course Manager at an annual salary of $11,000, effective January 1, 1981 and IT IS FURTHER RESOLVED, That a contract of employment between Mr. Torrant and the City of Ithaca which establishes the terms and condi- tions of his employment, be approved, and the Mayor be authorized to sign it on behalf of the Board of Public Works. Carried REPORT OF FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That bills audited and approved by the Finance Commmittee as listed on Abstract No. 1 of the General Fund accounts of the Department of Public Works and on Abstract No. 1 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Report _ Appointment of Leo B. Harford Comm. Walker reported that since the announcement of the retirement of the Superintendent of Public Works, the Board of Public Works has met several times as a committee of .the whole to act on the matter of his replacement. The Board advertised the position widely, and as a result, received 28 applications. After reviewing the applications in detail, the Board members selected six candidates for interview. Of the six selected, two declined interview because the proposed salary was not adequate to encourage them to relocate. From the remaining four candi- dates, the Board selected Leo B. Harford, City Engineer/Public Works Superintendent of the City of Little Falls, New York. The job offer was made to Mr. Harford at a starting salary of $31,500 with an increase to $34,000 upon permanent appointment. Resolution By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, THAT Leo B. Harford be appointed provisionally to the position of Superintendent of Public Works of the City of Ithaca effective March 1, 1981 at an annual salary of $31,500 and IT IS FURTHER RESOLVED, That the Civil Service Commission examine the qualifications of Mr. Harford, and should it be necessary, schedule a Civil Service examination for the position,and IT IS FURTHER RESOLVED, That upon permanent appointment to the position, Mr. Harford's salary be increased to $34,000. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Change in DPW authorized Rositions By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the Common Council be requested to change the table of authorized positions in the Department of Public Works' tentative budget as follows: In the Garage Section of the Construction << Maintenance Division add one Stock Manager; delete one Maintainer; add one Maintenance Man - for a total of eight. 33 -5- January 7, 1981 Tn the Custodian Section of the Buildings & Grounds Division, add one Laborer; delete one Laborer; 20 hours. In the Meter Section of the Water $ Sewer Division, add one-half Meter Serviceman. In the Map Record Section of the Water & Sewer Division add one- half Senior Engineering Aide. In the Maintenance of Lines & Equipment Section of the Water & Sewer Division delete one Carpenter; add one Maintainer. Discussion followed on the floor. A vote on the resolution resulted as follows; Carried REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE: Q� Report - Traffic Control of E. Tompkins St. Intersection with N. (1) Aurora & N. Tioga Streets (\j Comm. Walsh reported that she has talked with Traffic Tngineer, Gombas. LIJ He recommends that as soon as it is possible the crosswalks there be restriped, the "no parking from here to corner" signs be pushed further back from the corner so that the visability at those corners be increased. Q Also, that some brush and trees be cut, and some sign work be done, a.s soon as'possible. The committee has accepted his report. Report - City Engineer Cox City Engineer Cox reported on proposed agreement between NYS Dept. of Transportation and City of Ithaca for S. Albany Street Bridge repairs. He explained background of proposed agreement and that i=he cost to the City would be 5% of total cost. Construction would not commence until 1982. Agreement will go to Council January 7, 1981-for approval. SPECIAL ORDER OF BUSINESS: Election of Vice Chairman Mayor Bordoni entertaineJ nominations :from the floor for the position of Vice Chairman of the Board. Commissioner Walker nominated Gerald P. Schickel for the position and his nomination was seconded by Commissioner Walsh. A vote on the nomination of Commissioner Schickel for the position of Vice Chairman resulted as follows: Carried Mayor Bordoni .declared Commissioner Schickel duly elected Vice Chairman of the Board of Public Works for a term to expire December 31, 1981. UNFINISHED BUSINESS: Renovation o. Council Chambers Mayor Bordoni spoke to Board about renovating some space in Council Chambers for conference rooms. He asked Supt. Dingman and staff to design a'conference room that could be built within Common Council Chambers to help accomodate all the City Committees that wish to use City Hall for meetings. At the present time, there is a definite lack of space. He explained the cost and where in the budget the money would come from. The Mayor submitted plans to Public Buildings, Public Grounds & Parks Committee for their review and recommendation. Stancin; Committees - 1981 Mayor Bordoni reported that the Standing Committees of the Board of Public Works will remain the same for 1981. 34 January 7, 1981 Non -City Streets of Concerned Taxpayers Mayor Bordoni spoke to Board about seveial streets that taxpayers have concerns about, that are not city streets. Citizens on these streets are concerned about snow accumulation in the winter time and the pro- blems of fire trucks and ambulances needing access to these streets. The Mayor stated these are home -owners and taxpayers within the city and they should be afforded the same safety measures as we give to other taxpayers within the city. , Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the matter of maintenance for non -city streets be referre°u" to the Highways, Street Lighting, and Refuse Committee. Carried Buses Comm. Schickel brought up question on buses. He requested that the staff take another look at the possibility of going to a different type of bus, one that would be substantially less expensive. Resolution By Comm. Schickel: Seconded by Comm. Walsh RESOLVED, That the staff look into the possibility of using a school, bus type of vehicle for city buses. Carried ADJOURNMENT: On a motion, the meeting adjourned at 5:00 p.m. i' a lista . Paolangeli Deputy City Clerk Raymond Bordoni. Mayor BOARD OF PUBLIC WORKS PROCEEDINGS Accounts Receivable jaxry -7, 1.981 1300 Edward Lott A,71.0 774 17 Total 774 17 APPROVED BY FINANCE COMMITTEE i BOF;RI) OF PUBLIC WORKS City of Ithaca, New York 35 Regular Meeting 4:00 P.,M. January 28, 1981 PRESENT: Mayor Bordoni Commissioners (4): Schickel, Varricchio, Walker, Walsh OTHERS PRESENT: Supt. Dingman Dep. Clerk Paolangeli City Controller Spano Asst. to Supt. Dougherty Purchasing Agent Clynes Dep. Controller Caffillero Alderman Banfield Supt. Elect Leo B. Harford City Attorney Shapiro Personnel Dir. Collins ABSENT: co Commissioner Cleveland, Brown N MINUTES: LJ By Comm. Schickel: Seconded by Comm. Varricchio Q RESOLVED, That the Minutes of the January 7, 1981 meeting be approved Q as recorded by the Deputy City Clerk. Carried REPORT OF CITY CONTROLLER: City Controller Spano announced a Budget & Administration meeting on January 29, 1981. Compliment of Department of Public Works will be discussed at this meeting. Section 18 - Transportation Reimbursements City Controller Spann invited Comms.of Board of Public Works to be present at January 29 meeting of Budget $ Administration Comm. to discuss ideas in the use of school b uses for public transportation. Asst. to Supt. Dougherty and Herman Sieverding from Planning Dept. will also be present at this meeting. REPORT OF SUPT. OF PUBLIC WORKS: Supt. Dingman introduced Supt. Elect Leo B. Harford to the Board. Mr. Harford will assume his responsibilities effective March 1, 1981. Mr. Dougherty will be in charge until March 1, 1981. PERSONNEL: Appointment Supt. Dingman requested approval of appointment of Rebecca June as a Bus Driver in the Transit Division at $4,79 per hour, effective January 26, 1981, Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board approves the appointment of Rebecca June as a Bus Driver in the Transit Division at $4.79 per hour, effective January 26, 1981. Carried Promotion Supt. Dingman requested approval of the promotion of Walter Jay_ Happel to the position of Working Supervisor (Grade 31) in the Water & Sewer Division at the minimum salary ($5.97 per hour), effective February 1, 1981. 36 -2- January 28, 1981 Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the Board approves the promotion of Walter Jay Happe7. to the position of Working Supervisor (Grade 31) in the Water & Sewer Division at the minimum salary ($5.97 per hour) effective February 1, 1981. Carried REPORT OF WATER AND SANITARY SEWER COMMITTEE: Use of PVC Pipe By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the regulations of the Board of Public Works governing installation of sanitary sewer services, be amended to permit the - use of PVC pipe where asbestos cement is now permitted; the amendment to be prepared by the Engineering Division and presented to the Board at its February 11 meeting for inclusion in the rules and regulations. Carried Stearns $ Wheler Bill - Industrial Pretreatment Program By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a bill from Stearns & Wheler for professional engi- neering services in connection with the Industrial Pretreatment Program through November, 1980, be approved in the amount of $182.04. Carried Stearns & Wheler Bill - Wastewater Treatment Facilities By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a bill from Stearns $ Wheler for professional services in connection with the Wastewater Treatment Facilities Planning/Negotiation of cost sharing, be approved in the amount of $4,000. This is a final bill for this phase of the contract. Carried Stearns & Wheler Bill - Deep Shaft Biological Treatment Process Pilot Plant By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a bill from Stearns & Wheler for professional services in connection with the Deep Shaft Biological Treatment Process Pilot Plant through December, 1980, be approved in the amount of $10,637.25. Carried Stearns $ Wheler Bill - Sewer System Evaluation Survey By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That a bill from Stearns & Wheler for professional services in connection with the Sewer System Evaluation Survey through December, 1980, be approved in the amount of $16,582.91, Carried Gaggle Company, Inc. Bill By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That a bill from Gaggle Company, Inc. for the disposal of digester sludge, be approved in the amount of $2,772.75. Carried REPORT OF HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE V. Giordano Construction Co. Bill - Phase 1 Construction By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That a final bill from V. Giordano Construction Co. for Phase 1 construction of peripheral streets, be approved in the amount of $935. Carr!--d -3- •3 January 28, 1981 V. Giordano Construction Co. Bill - Phase 2 Construction By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That a final bill from V. Giordano Construction Co. for services in connection with the Phase 2 reconstruction of peripheral streets, be approved in the amount of $6,541.50. Carried Anton J. Egner Assoc. Bill - Phase 2 Construction By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That a final bill from Anton J. Egner Assoc. for professional services in connection with the Phase 2 construction of peripheral streets, be approved in the amount of $80.25. Carried Non -Public City Streets Comm. Walsh reported that work has started on the problem of.non- public city streets. The City Engineer's office is drawing up a total list, so it will be known how many streets are being dealt with and what streets they are. As soon as this list is looked at, M recommendations will be made. NN REPORT OF PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: Green Street Garage W Comm. Schic el reported that when the Green Street Garage was con- structed., four facia panels on the north face were left off in whole or in part, to provide for the planned connection of the Ithaca Center. The missing panels were replaced by temporary closure. The present Ithaca Center plan will not make use of these openings. It would be difficult and costly, if not impossible, to place these missing panels after steel for the new Ithaca Center project has been set. This steel is scheduled to be erected early in 1981. In order for these panels to be ordered and set prior to the setting of the steel, the contract was negotiated with Streeter Assoc=dte-sto provide and install the panels at a cost of $6,600 with a contingency allow- ance of 15%. It was necessary to place the order for this work on January 12, 1981, in order to meet the deadline for the steel con- struction of Ithaca Center. Accordingly, the department let the above mentioned contract without action by the Board and without the formality of bidding. Resolution By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That this Board concur in the actions of the IURA/CDA and the action of the department in awarding a bid to Streeter Assoc. for the installation of concrete panels on the north face of the Green Street Parking Garage for a total price of $6,600 on an emergency basis without the formality of bidding. Carried Eckerlin, Klepper and Hahn Bill By Comm. Sctlickel: Seconded by Comm. Walker RESOLVED, That a final bill from Eckerlin, Klepper and Hahn for professional services in connection with the repairs to the Green Street Garage, be approved in the amount of $202.50 and ordered paid from the 1981 operation account for the garage. Carried REPORT OF FINANCE, ACCOUNTS, CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 2 of the General Fund accounts of the D p Lrtrrerlt of Public SVorks and on Abstract2 of the 11vator and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivalbe be approved and ordered rendered. Carried 38 -4- January 28, 1981. Temporary Truck Driver - Construction & Maintenance Division By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the Common Council be requested to approve the temporary addition of one Truck Driver to the list of authorized positions for the Construction $ Maintenance Division. This addition was made in connection with the settlement of an employee grievance and will continue until the number of Truck Drivers presently employed in this division is reduced by attrition. Carried REPORT OF PARKING, TRAFFIC AND TRANSIT COMMITTEE: East Ithaca Transit - Comm. Varricc io The Ithaca -Tompkins County Transportation Commission which has a staff representative from the City, has determined to run a. bus serving East Ithaca, Cornell University and the Ellis Hollow area on an experimental basis in 1981. This bus operation does not connect with the City Transit System, nor does the City of Ithaca have any financial or operational commitment to the system. It is reported here merely because the City does have representation through its Transit Division on the Commission, and because of the continuing interest of the City of Ithaca in transit in the Greater Ithaca Area. NEW BUSINESS: Hancock Housing Area Mayor Bordoni expressed his concern regarding the lack of signs in the Hancock Housing Area for slowing of traffic. A large population of children resides in that area. Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the problem of signs be referred to the Parking, Traffic & Transit Comm. for their review. Carried Pidgeon Problem Mayor Bordoni reported that a person had called him regarding pidgeon problems at her home. The mayor requested Mr. Dingman to update every- one on pidgeon control. Mr. Dingman explained that for several years the City had engaged in Pidgeon control; not to eliminate them completely but to keep the number down, but like many other things, it was a casualty of the budget. In 1980, funds were removed from the budget entirely, but restored after concerns of the commissioners regarding pidgeons in the central business district. The funds were eliminated again in 1981. At the present, there is no pidgeon control program. It would cost approximately $1,000 per year for a contractor to do the work of pidgeon control. Resolution By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That a Pidgeon Control Program be. investigated by the Public Buildings, Public Grounds & Parks Committee. Carried Supt. Dingman's Last Meeting Mayor Bordoni reminded everyone that this was Mr. Dingman's last Board of Public Works meeting and reflected on Mr. Dingman's service to the City of Ithaca. Mayor Bordoni said that it had been a priviledge and an honor to serve with Mr. Dingman and that the City of Ithaca has greatly benefited by his leadership and experience. The Mayor thanked him for a very pleasant and rewarding experience. Mr. Dingman expressed that it had been a mutually rewarding experience working with the Board members and all of the city officials. AD,ro U 1"'N�,,r "IT: On a motion, meeting adjourned at 5:05 Callista F. Paolangeli Deputy City Clerk Raymond Bordoni Mayor 11971 11972 1197a. 11974 11975 11976 11977 11978 11979 11980 11981 11982 11983 11984 11985 11986 11987 11988 11989 11990 11991 11992 11993 11994 11995 11996 11997 11998 11999 12000 12001 12002 12003 12004 12005 12006 12007 12008 12009 12010 12011 12012 12013 12014 12015 12016 12017 12018 12019 12020 12021 12022 12023 12024 12025 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JANUARY 28, 1981 Andrew Ramage - •- . , William J. Gerber --- George Whippled. Forest City Lodge 181- - Fred Small .. A. L. Hull - Ralph E. Thorpc F2144, ,Joseph Sady - I F2144 Rosamund Danielson F2144 R H P Inc. F2144 Joseph Illes.•: F2144' Claire Marie Nagel F2144� Christopher George Corp.F2144 Guiliano Lucatelli Jr. F2144 VOID James Iacovelli F2144 Joseph Yengo F2144 Sharon Marinos F2144 Cutting Holding Corp. F2144 r Robert Grover F2144 Henry Theisen F2144 Marilyn J. Bryce F2144 Donal A. Dermody F214�4 Lois McGurk F2144' Dale Oesterle F2144' Mark Fox F2144 Mark Fox F2144 Nicholas Chacona F2144 David Minks F2144 A. J. Leonardo F2144 Jeffrey Lee Jordan F2144 Frank Flannery F2144 Frank Flannery F2144 y Novarr-MacKesey Cons.Co F2122 a Novarr-MacKesey Cons.CO F2122 Judith J. Green F2144 Lloyd Wells F2144 David Gersh F2144 B B Realty F2144 Rbt. T. Ruane F2144 Rbt. T. Ruane F2144 Rbt. T. Ruane F2144 Cornell University F2144, Ithaca Neigh. Hsg. F2144 Carol Hamilton F2144' Al Fudger F2144 Precision Filters =F /.­. • `r° Ida Mae Barto F2144- Donohue-Halverson F2650-,'-,. City of Ithaca Morse Chain Co. I - '' Hughston Plg & Elec. F2144r'• Kimble Plg. & Htg F2144 Burris Plg. & Htg. F2144 Fred Schwartz F2144 17.98 21.02 19.24 17.41 -27.22 18.91 18- 05 9.00 10.90 26.70 27.56 18.91 21.80 19.66 23.01 23.01 9.00 35.69 32.30 33.29 23.01 13.97 18.91 18.91 16.85 16.85 16.85 22.45 14.79 20.25 49.40 19.15 15.15 16.85 19.66 115.20 16.82 16.85 103.93 4 38.57 16.80 27.00 4.80 8.40 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122. G2122 G2122 G2122 G2122 C2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2122 G2144 G2801 G2120 F2122 G2122 G2122 G2122 37.76 36.76 26.17 64.96 42.41 69.76 11.98 14.01 12.83 11.61 18.15 12.61 12.04 6.00 7.26 17.80 18.38 12.61 14.53 L3.11 15.34 15.34 6.00 23.79 21.53 22.19 15.34 9.31 12.61 12.61 11.24 11.24 11.24 14.97 9.86 13.50 32.93 12.76 10.10 11.24 13.11 392.83 11.21 11.24 29.15 48.56 175.00 11.20 18.00 3.20 5.60 12026 City of Ithaca f ,> G2801 2152.20 12027 City of Ithaca G28O1 680.99 12028 Dryden Sewer Dist. # 2: G2374 386.79 12029 Town of Ithaca G2374 216.67 12030 TOT'M of Ithaca G2374 166.94 12031 Town of Ithaca G2374 1"1.48 12032 Tour, of Ithaca. G2374 120.65 12033 Town o`_ Ithaca G2374 70.25 12034 Town of Ithaca G2374 280.96 12035 Town of Ithaca G2374 96.71 Water 1,082.08 sewer 5,326.81 TOTAL 6,908.89 APPROVED BY FINANCE COMMITTEE 132 City of Ithaca A1710 279.71 1303 Tompkins County Trust Co.... A2192 7.00 13N4 Tompkins County Trust Co. A2192 10.00 1395 Tompkins County Trust Co. °d A2192 7.55 1306 Tompkins County Trust Co. A2192 15.35 1307 Swartout & Ferris Bus Service,- A1170 9— r _50.00 369.61 BOARD OF PUBLIC WORKS PROCEEDINGS� CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. February 11, 1981 PRESENT: Mayor - Bordoni Commissioners (S) - Brown, Schickel, Varricchio, Walker, Walsh ABSENT: Commissioners (1) - Cleveland OTHERS PRESENT: Deputy Clerk - Paolangeli City Controller - Spano Purchasing Agent - Clynes City Chamberlain - Wright Alderman - Banfield Asst. to Superintendent - Dougherty Personnel Administrator - Collins City Engineer - Cox City Attorney - Shapiro 0) MINUTES: CY) By Comm. Schickel: Seconded by Comm. Varricchio (v RESOLVED, That the Minutes of the January 28, 1981 meeting be approved LjJ as recorded by the Deputy City Clerk. Carried Unanimously Q G014MUTII-CAT TONS_;._-_.:: 'Letters'_T VfiRer 'Bills Commissioner Brown read two letters from water customers, one signed by Paul Ode and one by Joyce Marcley, in which they register complaints at being charged a penalty for late payment of water bills due to their being out-of-town and not getting the bills until after the due date. Resolution By Commissioner Walker: Seconded by Commissioner Varricchio RESOLVED, That this Board denies expungement of penalty on the bills as requested. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously The Board directed City Chamberlain Wright to send letters to Mr. Ode and Miss Marcley, explaining the billing procedure. PETITIONS & HEARINGS OF PERSONS BEFORE BOARD: Ramp Maintenance Jules Lichter, on behalf of Rothschild's Department Store, informally requested the city to have the second floor of the Green Street Parking Ramp swep on a weekly basis, if possible. Jack Dougherty agreed that he would discuss the request with Ed Lynch. Mr. Lichter's letter requesting space for the Lawn and Garden Sale was referred to the Public Buildings, Public Grounds and Parks Committee. STAFF REPORTS: Acting uperintendent Section 18 Funds for Transit System Acting Supt. Dougherty reported that the total Section 18 Funds re- ceived for the previous two years was $98,871.66. Flooding Acting Supt. Dougherty reported there had been minor flooding that day of Six Mile and Cascadilla Creeks due to ice jams, but that the problems had been cleared up. *Lawn & Garden Sale --Space on Ramp Jules Lichter formally requested the city to rent 32 spaces on the second floor of the Green Street Ramp to Rothschild's Department Store for May 21, 22 and 23, 1981 for the purpose of holding a Lawn and t',Lr den Salo. -2- February 11, 1981 WATER AND SANITARY SEWER COMMITTEE: T.G. Miller Proposal By Comm. Brown: Seconded by Comm. Walsh RESOLVED, That the proposal from T.G. Miller, p.c. and Associates dated February 4, 1981, for professional services to provide mapping services to delineate environmentally sensitive areas in connection with the Ithaca Wastewater Treatment Facilities project, be accepted pending approval by the NYS Department of Environmental Conservation and the US Environmental Protection Agency. Carried Unanimously Board of Public Works Regulations By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the Board of Public Works amends Chapter 245, Sections 29 and 31 of the Board of Public Works Regulations for the Addition of P.V.C. Gravity Sewer Pipe with Rubber Ring, as follows: CHAPTER 245.29 (.page 245.13) INSTALLATION OF SEWER MAINS First paragraph shall be changed to read: Except when variations are specifically approved by Board, all sewer mains will be minimum 8" cement -asbestos or minimum 8" Polyvinyl Chloride plastic gravity sewer pipe (PVC) withrubber ring that meets or exceeds the American Society for testing and materials (ASTMI specification D-3034 for SDR-35 and be U.L. approved. CHAPTER 245.31 (page 245.14) SPECIFIC RULES REGARDING INSTALLATION AND MAINTENANCE OF SERVICE PIPES A. Materials Used First paragraph shall be changed to read: All sanitary sewers (laterals) from the back of the curb line to the sewer main in the street must be of minimum 4" extra heavy, cast-iron hub and spigot pipe or class 2400 cement asbestos pipe in 5' lengths and such quality as required by the inspector or PVC Polyvinyl chloride plastic gravity sewer pipe. All PVC pipe and fittings shall meet or exceed the requirements of ASTM specification D-3034 for SDR-35. All pipe and injection molded fittings shall have rubber ring bell and spigot joints - the bell of which shall consist of an integral wall section and securely locked -in rubber sealing ri n g which conforms to ASTM D-3212. Joints for PVC sewer pipe shall be assembled in accordance with the manufacturer's specifications. No quarter bends, sweeps or tees shall be used with the exception of 3 foot long cement asbestos sweeps. All such pipe shall be installed by the Water and Sewer Division or by a duly licensed plumber or sewer layer. Standard laying lengths shall be 12 1/2 feet. Second paragraph shall be changed to read: All sanitary sewer laterals from the curb line to the building must conform to the above specifications and size shall be 4" minimum for single to four -family houses and 6" minimum for five -family houses and up. Request for Payment --Stearns & Wheler By Comm. Brown: Seconded by Comm. Walker RESOLVED, That a request for payment from Stearns $ Wheler for pro- fessional engineering services in connection with the Industrial ,Pre- treatment Program, Wastewater Treatment Facilities through Beceinher 1980, be approved in the amount of $1,091.59. Carried Unanimously Ithaca Water Filtration Plant Comm. Brown presented a Report on the City of Ithaca Water Filtration Plant. J -3- February 11, l4sk Resolution By Comm. Brown: Seconded by Comm. Walker RESOLVED, That City Engineer Cox be authorized to interview engineering firms to find an appropriate consulting engineer; and that the Common Council be requested to establish a capital project to cover the work to be done at the City of Ithaca Water Filtration Plant. Carried Unanimously Bids on Water Meters Comm. Brown reported that bids were received on February 10, 1981 for three 4-inch water meters. Resolution By Comm. Brown: Seconded by Comm. Walsh RESOLVED, That the contract for providing three 4-inch water meters, in accordance with the specifications dated January 30, 1981, be awarded to Hersey Products, Inc. for their net unit price of $941.00. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: - Non -city Streets City Engineer Cox presented a list of non -city streets and showed a (Y) slide presentation of these streets. He recomemnded that the city (v not take over these streets for maintenance. W Discussion followed on the floor. Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED; That this Board continue to maintain its policy regarding maintenance of non -city streets unless somebody is willing to bring to the Board a street which will meet the minimum specifications, on which the preliminary work has been done in preparation to deeding it' over to the city. The policy is not to maintain streets which are not city streets. BE IT FURTHER RESOLVED, That if people who live on a street and have ownership rights, wish, as a group, to agree and petition the Board to consider their street and what it might be possible to do there, the Board would discuss it on an individual basis. Carried Unanimously PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: Request for payment--R. Jack Bacon Controls Service By Comm. Sc ickel: Seconded by Comm. Varricchio RESOLVED, That a request for payment from R. Jack Bacon Controls Service for the automation of the GIAC heating system, be approved in the amount of $12069.00. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Authorization to solicit bids By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the department be authorized to solicit bids for the following equipment items which were approved in the 1981 tentative budget: Construction and Maintenance Division: 3/4-ton pickup truck 5 yd. dump truck >uil ii_n and (rounds Division: 3-yd. dump truck Water and Sewer Division: 1/2-ton pick-up 3-yd. dump truck Engineering Division: 1/2-ton Van 42 -4- February ll,'1981 Discussion followed on the floor. Amended Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the department be authorized to solicit bids for the registered equipment list, including Water and Sewer Division. Carried Unanimously FINANCE ACCOUNTS, CAPITAL IMPROVEMENTS COMMITTEE: Audi t By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 3 of the General Fund accounts of the Department of Public Works and on Abstract No. 3 of the Water and Sewer Fund, be approved for payment . . IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Bus Report Comm, Varricchio presented the Ithaca Transit System Report of Opera.= tions for 1980. UNFINISHED BUSINESS: Appointment of Leo B. Harford Mayor Bordoni directed that the appointment of Leo B. Harford which is nullified be entered into the Minutes. No Walk -Walk Cycle on Traffic Lights Comm. Schickel asked when the 'o talk Cycle would be installed.on traffic lights. City Engineer Cox reported that some equipment is on order; also the State has requested some rather extensive traffic studies which Mr. Gombas is working on. NEW BUSINESS: Request for Sidewalk on Cornell Street Comm. Schickel referred materials from the Police Chief and a petition from residents on Eastwood Avenue for a sidewalk on Cornell Street from State up to Belle Sherman School to the Highways, Street Fighting and R@fuse Committee. Re -Arm Committee Comm. Schickel reported that he had attended some meetings of the Re -Arm Committee. The committee would like to know if the Board is interested in receiving a formal request for provision of a part of their proposed budget of $1200 for the coming year. The Committee publishes a news letter, had a Christmas party and wish to have an employee's day picnic at Cass Par in the summer. Also, there was discussion of attendance awards, trophies, etc. City Controller Spano agreed to investigate the possibility of :§supplying funds for some of the items. Personnel Administrator Collins commented she had looked into getting city 'pins' for recognition of employees. ADJOURNMENT: On a motion the meeting adjourned at 5:45 p.m. D1,2 allista F. Paolangeix, Dep. City Clerk aymon Bor oni, Mayor BOARD OF PUBLIC {CORKS PROCEEDINGS 43 CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. February 25,.194 PRESENT: Mayor - Bordoni Commissioners (4) - Brown, Schickel, Varricchio, Walsh ABSENT: Commissioners (2) - Cleveland, Walker OTHERS PRESENT: Dep. Cler - Paolangeli City Controller - Spano Dep. Controller - Cafferillo Purchasing Agent - Clynes City Attorney - Shapiro Alderman - Banfield Acting Superintendent - Dougherty City Engineer - Cox MINUTES: (�. By Comm. Schickel: Seconded by Comm. Varricchio (V RESOLVED, That the Minutes of the February 11, 1981 meeting be approved as recorded by the Deputy City Clerk. Carried 4 g[ ADDITIONS TO THE AGENDA: Finance, Accounts $ Capital Improvements Committee Comm. Schic ellrrequested the addition of one item to the agenda in regard to the appointment of a Superintendent of Public Works. No Board member objected. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Sidewalk from Eastwood Avenue to Belle Sherman SchoolAnnex Dorothea Lindemann, 1318 E. State Street, and Carol Ann Brown, 203 Eastwood Avenue, representing a parents' group, presented a petition for a sidewalk along the east side of Cornell Street south from East- wood Avenue to Belle Sherman School Annex. Mayor Bordoni explained that each Board member had previously received packets of material concerning this and the matter is currently in committee. Comm. Walsh suggested that the group may also want to communicate with the School Board concerning the request. FINANCE, ACCOUNTS Annointment of Su CAPITAL IMPROVEMENTS COMMITTEE: erintendent o by UOmm. bcnlcxel: beconaea by uomm. RESOLVED, That Donald A. Kinsella be position of Superintendent of Public effective March 2, 1981, at an annual is worxs Varricchio appointed provisionally to the Works of. the City of Ithaca, salary of$33,036. Carried Mayor Bordoni introduced Mr. Kinsella and invited him to sit with the Board for the remainder of the meeting. REPORT OF CITY CONTROLLER: City Controller Spano reported on the use of city monies for the "Re -arm Committee," quoting the Local Finance Law, Section 1. The City Attorney explained further that city funds may be used for certain things such as anniversary awards; but may not be given to employees for events. He agreed to provide a list of things monies may and may not be used for. STAFF REPORTS: Acting Superintendent Acting Supt. Dougherty reported on flooding at the golf course, ex- plaining that the emergency effluent line had been diverted into Fall Creek to ()Moak up the ice jam. 4 4. -2- February 25, 1980 WATER AND SANITARY SEWER COMMITTEE: Request for Payment By Comm. Brown: Seconded by Comm. RESOLVED, That a request for paymen Service for services performed in c digester repairs, be approved in th Varricchio t from Cornelius Septic Tajik onnection with the sewage treatment e amount of $12000. Carried HIGHWAYS, STREET LIGHTING & REFUSE COMMITTEE: Request to take bids - intersection project By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the department be authorized to solicit bids in connection with a sidewalk and curb intersection project. This is one of the neighborhood improvement projects funded by a Community Development Block Grant. Carried BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Report on Fall Creek ice jamming Comm. Varricchio referred to the report given by Acting Supt. Dougherty concerning the ice jam in Fall Creek. PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE: Request to solicit bids - access ramp By Comm. Schic eel: seconded by Comm. Varricchio RESOLVED, That the department be authorized to solicit bids for the construction of an access ramp to City Hall for use by the handi- capped. Discussion followed on the floor. City Engineer Cox reported that the Planning Department employs an architect who is supposed to design the entire public improvement from City Hall to the Ithaca Center project. The Department of Public Works are waiting for these plans to jell, and to determine where the one project ends and the other begins. They will then attempt to do both jobs at the same time. A vote on the resolution resulted as follows: Carried Request to solicit bids for trees By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That the department be authorized to solicit bids for trees to be used in spring planting. Carried Request for space for Lawn and Garden Sale By Comm. Schickel: Seconded*by Comm. Varricchio RESOLVED, That the Board grants permission, as requested by Jules Lichter, on behalf of Rothschild's Department Store, for space on the second floor of the Green Street Parking Ramp for a Lawn and Garden Sale to be held May 21', 22 and 23. Carried Request for pidgeon control Comm. Schickel reported requests by citizens for pidgeon control. In the past Lou Rielly had been hired to trap the pidgeons; however, there was no money in the budget for this item the past year. Resolution By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That Lou Rielly be hired for pidgeon control, at approxi- mately $500; and the item be referred to the Budget and Administratic,_ of the Common Council for appropriation of money in the budget for pidgeon control. Carried FINANCE, ACCOUNTS & CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Coiiimittee, as listed on Abstract No. 4 of the General Fund of the Department of -3- February 25,4t-98t Public Works, and on Abstract No. 4 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Bids for supplying van Comm. Brown reported that bids were received on February 24 for supplying one van to replace City vehicle #33 (Engineering Division). Resolution By Comm. Brown: Seconded by Comm. Walsh RESOLVED, That the contract for supplying one van to replace City Vehicle #33 in accordance with specifications dated February 13 and 16, 1981, be awarded to William T. Pritchard, Inc. for their low bid of $7,314.65. Carried PARKING, TRAFFIC AND TRANSIT COMMITTEE: Tompkins County Transportation Service Plan By Comm. Varricchio: Seconded by Comm. Walsh CY) RESOLVED, That the Tompkins County Transportation Service Plan be approved as amended. � Carried L UNFINISHED BUSINESS: ,Q Mayor Bor oni requested that it be noted that the meeting roster is in need of revision. Maintenance of Green Street Parking Ramp Act'ing Supt. Dougherty reported that he had discussed Mr. Jules Lichter's request for the sweeping of the Green Street Ramp on a regular basis with Ed Lynch, and that the ramp is being swept once a week. Mr. Lynch agreed that he would try to have it swept more frequently. Mayor Bordoni reported that Mr. Lichter had expressed appreciation to him for the improved condition of the ramp and the prompt response of the department. NEW BUSINESS: Sign on Utica Street Mayor Bor oni expressed thanks and commendation for the resident who designed and erected the sign on Utica Street, identifying the street. ADJOURNMENT: On a motion the meeting adjourned at 4:55 p.m. Callista F. Paolangel , Dep. City Cler aymond Bor oni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE FEBRUARY 25, 1981 12036 Marguerite Burns G2122 41.70 12037 L. J. Axtell G2122 27.71 12038 J. Gutenberg & Snipper G2122 27.71 12039 Wayne Bortz F2144 27.76 G2122 18.51 12040 Reconstruction Home F2144 21.93 G2122 14.62 12041 Ledger Properties F2144 15.89 G2122 10.59 12042 Richard Patterson F2144 25.44 G2122 16.96 12043 Robert Wood F2144 23.71 G2122 15.80 12044 Case, Mulks,Cleveland F2144 29.87 G2122 19.91 12045 Glenn Hubbell F2144 19.93 G2122 13.29 12046 Donald Lucente F2144 19.93 G2122 13.29 12047 Zelaway Sawyer F2144 20.11 G2122 13.41 12048 Christopher George Corp.F2144 20.42 G2122 13.62 12049 Arnold Shilepsky F2144 21.60 G2122 14.40 12050 Louisa H. W. Swift F2144 9.00 G2122 6.00 12051 Harold Feldman F2144 15.93 G2122 10.62 12052 Carol C. Cady F2144 9.00 G2122 6.00 12053 Syracuse Piping F2144 2345.65 12054 Joseph Sady F2144 386.40 12055 August Cacciotti F2144 234.45 12056 John Scales F2144 183.93 G2122 160.67 12057 Guiliano Lucatelli Jr. F2144 154.01 G2122 156.79 12058 City of Ithaca G2801 587.81 12059 N.Y.S.E & G F2650 100.01 12060 City of Ithaca F8316-309 18.90 G8116-309 28.35 12061 City of Ithaca F8316-309 143.80 G8116-309 215.69 12062 City of Ithaca F8316-309 304.97 G8116-309 457.46 12063 City of Ithaca F8316-309 1474.97 G8116-309 2212.46 12064 Albanese Plumbing F2144 9.60 G2122 6.40 12065 Paul Sayvetz F2144 5.40 G2122 3.60 12066 Donohue -Halverson F2144 10.20 G2122 6.80 12067 A. J. Eckert F2144 70.80 G2122 47.20 12068 Hull Htg. & Plg. F2144 13.80 G2122 9.20 12069 Larry Hull F2144 106.20 G2122 70.80 12070 Fred Schwartz F2144 18.00 G2122 12.00 12071 Glenn Smith F2144 13.20 G2122 8.80 12072 R. Weber F2144 8.40 G2122 5.60 12873 City of Ithaca F8316-309 1456.84 G8116-309 2185.27 12074 City of Ithaca F8316-309 259.82 G8116-309 389.74 12075 City of Ithaca F8316-309 13.58 G8116-309 20.38 12076 City of Ithaca F8316-309 46.97 G8116-309 70-46 12077 City of Ithaca F8316-309 87.34 G8116-309 131.01 7747.76 7070.63 TOTAL $14,818.39 APPROVED BY FINANCE COMMITTEE s 1308 Richard Holgate A1710 25.00 1309 Timothy James A1710 25.00 1310 Wayne Bortz A1710 25.00 1311 Phyllis G. Maines A1710 25.00 1312 fiorhell University A1710 62.22 1313 Terry Sleger A1710 30.44 TOTAL 192.66 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. PRESENT: Mayor - Bordoni Commissioners (5) - Brown, Schickel, Varricchio, Walker, Walsh ABSENT: Commissioner (1) - Cleveland Supt. of Public Works - Kinsella OTHERS PRESENT: Dep: Clerk - Paolangeli City Controller - Spano Dep. Controller - Cafferillo Purchasing Agent - Clynes City Attorney - Shapiro City Engineer - Cox Asst. to Superintendent - Dougherty Alderman - Banfield March 11, 1981 CO MINUTES: By Comm. Varricchio: Seconded by Comm. Schickel W RESOLVED, that the Minutes of the February 25, 1981 meeting be approved as recorded by the Deputy City Clerk. Q Carried Due to a conflict in meetings, Mayor Bordoni left at 4:15 P.M. Commissioner Schickel chaired the meeting in the Mayor's absence. PERSONNEL: Promotion Asst. to Supt. Dougherty requested approval of.the promotion of George Cook to the position of Maintainer in the Transit Division, at $4.61 per hour, effective March 1, 1981. Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, that the Board approves the promotion of George Cook to the position of Maintainer in the Transit Division, at the hourly wage of $4.61, effective March 1, 1981. Carried WATER AND SANITARY SEWER COMMITTEE: Stearns & Wheler Bill - Deep Shaft Biological Treatment Pilot Plant By Comm. Brown: Seconded by Comm. Walker RESOLVED, that a bill from Stearns & Wheler for professional services in connection with the Deep Shaft Biological Treatment Pilot Plant through January 1981, be approved in the amount of $9,094.80. Carried Stearns & Wheler Bill- Sewer System Evaluation Survey RESOLVED, that a bill from Stearns & Wheler for professional services in connection with the Sewer System Evaluation Survey, through January 1981, be approved in the amount of $10,181.98. Carried PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: Golf Course Rates By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, that the 1981 rates for the Newman Municipal Golf Course be as follows: Season Tickets Single.............................................$110 Family (husband and wife) .......................... 200 Junior (19 or under) ............................... 45 Sr. Citizen's, individual .......................... 80 Sr. Citizen's, family (husband and wife)........... 140 Sr. Citizen's, family (one not Sr.) ................ 145 48 -2- March 11, 1981 Daily Tickets Week days.................................................$4.50 Saturday, Sunday, Holidays ................................ 5.50 Any day after 5 P.M ....................................... 3.50 Sr. Citizens, Thursday mornings (starting before 10 A.M).......................................... 1.00 Lockers......................................................$15.00 Discussion followed on the floor. A vote on the resolution resulted as follows: Carried FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit - By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No. 5 of the General Fund accounts of the Department of Public Works and on Abstract No. 5 of the Water and Sewer Fund, be approved for payment, and BE IT FURTHER RESOLVED, that bills receivable be approved and ordered rendered. Carried Bids Comm. Walker reported that bids were received on March 3, 1981, for supplying automotive equipment. Resolution One 1/2 Ton Pickup By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, that the contract for supplying a 1/2 ton pickup to replace truck #23 of the Water and Sewer Division, in accordance with the specifications dated February 19, 20, 21, 1981, be awarded to William T. Pritchard, Inc. for its low bid of $6,186.40. Carried One 3/4 Ton Pickup Comm. Walker reported that the apparent low bidder, William T. Pritchard, Inc., with a bid of $7,303.35, did not meet the specifications in that an 8' body with outside fenders was specified and not bid. Resolution By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, that the contract for supplying a 3/4 ton pickup to replace truck #255 in the sign section of the Construction and Maintenance Division, in accordance with the specifications dated February 19, 20, 21, 1981, be awarded to the next lowest bidder, Bill Zikakis Chevrolet, Inc. for its bid of $7,597. Carried Mayor Bordoni returned to chair remainder of meeting at 4:23 P.M. Three 3 Yard Dump Trucks By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, THAT THE CONTRACT FOR SUPPLYING A 3 yard dump truck to replace truck #38 of the Buildings and Grounds Division, in accordance with the specifications dated February 19, 20, 21, 1981, be awarded to International Harvester for its low bid of $14,887; and BE IT FURTHER RESOLVED, that the contract for supplying a 3 yard dump truck to replace truck #143 of the Water and Sewer Division, in accordance with specifica- tions dated February 19, 20, 21, 1981, be awarded to Maguire Ford, Inc., for its low bid of $13,713; and BE IT FURTHER RESOLVED, that the contract for supplying a 3 yard dump truck to replace truck # 150 of the Water and Sewer Divsion, in accordance with the specifications dated February 19, 20, 21, 1981, be awarded to Spencer Ford for its low bid of $13,716.49. Carried -3- March 11, 1981 4 9 One 5 Yard Dump Truck By Comm. Walker: Seconded by Comm. Schickel RESOLVED, that the contract for supplying a 5 yard dump truck to replace truck #21 of the Construction and Maintenance Division, in accordance with specifications dated February 19, 20, 21, 1981, be awarded to Albee (International) for its low gross bid of $36,040. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Sale of 5 Yard Dump Truck to Village of Dryden RPenl11Hnn RESOLVED, that the 5 yard dump truck (truck #21) being replaced in the Construction and Maintenance Division, which was offered as a trade-in to Albee (International), be sold to the Village of Dryden for its bid of $4,500 which is the equivalent of the trade-in value used by Albee. Carried UNFINISHED BUSINESS: (Y) Alderman Banfield read a letter from one of his constituents regarding the salting of city streets. The letter included information which that person W had obtained fron the Cornell Atmospheric Sciences regarding the amount of snowfall and temperatures on certain dates. City Engineer Cox responded that the Q number of snowfalls in the period referred to had not been stated, and that Q had a lot to do with the amount of salt used by the Department. Resolution By Comm. Brown: Seconded by Comm. Schickel RESOLVED, that the.letter read to the Board by Alderman Banfield with reference to the salting of Ithaca streets be directed to the Superintendent of Public Works with the request that his staff reply to the person involved. Carried NEW BUSINESS: Alderman Banfield reported on a complaint which Alderman Schuler had received from one of her constituents regarding motorcycles that have been using the Columbia Street bridge. At one time a woman had fallen on the bridge trying to get out of the way of a motorcycle. Alderman Banfield asked if there was any- -thing that could be put on the bridge so that motorcycles would be discouraged from continuing to use the bridge. Asst. to the Superintendent Dougherty said that perhaps some kind of rails might be used but that method might make it difficult for wheelchairs. Comm. Brown inquired whether the Police Department could patrol the area. Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, that the complaint brought to the Board by Alderman Banfield with reference to motorcycles using the Columbia Street Bridge, which is a foot bridge, be referred to the Bridges, Creeks and Storm Drainage Committee for investigation and action. Carried ADJOURNMENT: On a motion, the meeting adjourned at 4:35 P.M. Callista F. Paolangeli, Dep VCity Clerk Raymond Bordoni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE hak,;H 11, 1980 1314 Varabbon 6ropf A1710 575.09 TOTAL 575.09 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 51 CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. March 25, 1981 PRESENT: Mayor - Bordoni Commissioners (4) - Brown, Schickel, Walker, Walsh ABSENT: Commissioners (2) - Cleveland, Varricchio OTHERS PRESENT: Deputy Clerk - Paolangeli Controller - Spano Deputy Controller - Cafferillo Supt. of Public Works - Kinsella Asst. to City Attorney - Ralph Nash Asst. to Superintendent - Dougherty Purchasing Agent - Clynes Aldermen - Banfield, Holman (y) MINUTES: N By Comm. Schickel: Seconded by Comm. Walker RESOLVED, that the Minutes of the March 11, 1981 Meeting be approved as recorded by the Deputy City Clerk. Carried SPECIAL ORDER OF BUSINESS: Mayor Bordoni inEroduced Ralph Nash to the Board. Mr-. Nash is the newly appointed Assistanteto the City Attorney. COMMUNICATIONS FROM THE MAYOR: Ithaca Farmers Market Mayor Bordoni read the ollowing letter which he received from Jim Linton, Chairman of the Board of Directors of the Ithaca Farmers Market: "March 23, 1981 Mayor Bordoni: ref. Ithaca Farmers Market The Ithaca Center is a welcome addition to downtown Ithaca, however it means the Ithaca Farmers Market will have to look elsewhere for its downtown market site. The Board of Directors of the Ithaca Farmers Market would like to make the following proposal: The area of 100 block of east Buffalo street parking meters (14 of them) and the area of 300 North Cayuga Street, east side (12 of them) be reserved for the one morning the Market would be downtown. This is the area bounding Dewitt park. Vendors would park in the regular metered spaces and set up to sell on the grass area between the sidewalk and the curb. There would be no selling in the park. The downtown season traditionally starts the third week in June and continues until late October. If there are any questions or suggestions, I can be reached at either 277 3998 or 277 3478. Thank You JIM LINTON Chairman, Ithaca Farmers Market Board of Directors" 52 -2- March 25, 1981 Mayor Bordoni urged that the Board give Mr. Linton's request every consideration and that the letter be sent to the proper Committee for action. The Mayor also stated that the City is desirous of. keeping the Farmers Market as close to the downtown area as possible; he felt that the DeWitt Park area was somewhat removed from down- town, but if the Farmers Market wanted to try doing business in that area, it should have a chance. Alderman Banfield asked whether the merchants in the DeWitt Park area had been consulted about the Farmers Market using the area to set up business because most of the meters would be taken up by the vendors of the Farmers Market on the particular day that the Market is set up downtown, Mr. Linton stated that he had talked to Mr. Downing and Mr. Downing could see no objections to the plan. Comm. Schickel felt that the matter should be reviewed by the Commons Advisory Board for its input inasmuch as that Board has been wrestling with the Farmers Market dilemma for some time. Resolution y Comm. Schickel: Seconded by Comm. Walsh RESOLVED, that the letter read to the Board by Mayor Bordoni with reference to the new location for the Ithaca Farmers Market be referred to the Public Buildings, Grounds and Parks Committee for its investigation, and that a copy of the letter should be sent to the Commons Advisory Board for review and recommendations. Discussion followed on the floor. A vote on the resolution resulted as follows: -r Carried PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Parking oti Hudson Street Alderman Holman -a--dressed the Board on the parking problem on Hudson Street and read the following letter: "To the Board of Public Works Re. Parking on Hudson Street If cars can park in the 100 block & 200 block for 24 hrs. why not the 300 & 400 blocks? We park our cars in the 400 block, on even nights, in. front of our homes - odd nights we have to park side streets. Columbia or Hillview or even as far away as Pleasant St. Why can't there be 24 hr. parking in the 400 block of Hudson St,? Mrs. Robert S. Grover 410 Hudson St." Alderman Holman stated that the parking problem in that neighborhood is horrendous because there are multiple dwellings permitted on the lower portion of South Hill. She said that the people in that area are feeling real pressure at this time and as it will be a while before' the City can look into the matter of parking as a whole, she appeared before the Board to ask its consideration, through the proper Committee in allowing 24 hour parking in the 300 and 400 blocks of Hudson Street as is permitted in the 100 and 200 blocks. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, that the matter of the Board's consideration to allow 24 hour parking in the 300 and 400 blocks of Hudson Street be referred to the Parking, Traffic and Transit Committee for its review. Carried -3- 53 Replacement of Sign on Hudson Street Alderman Holman stated that a couple of months ago Alderman Boronkay had asked the Board to replace the "No Parking" sign at the curb on Hudson Street, just off of Giles Street. She reported that the sign is still missing and creates a real safety hazzard because it is a blind curb on a very narrow street and when cars park at that particular spot, traffic is forced out into the middle of the already narrow street. She emphasized that the replacement sign has to be anchored in cement, not just stuck in the ground. Mayor Bordoni reported that the request from Alderman Boronkay had been referred to the Traffic Engineer and his sign crew. Asst. to the Superintendent Dougherty asked Alderman Holman if she had come down by that area today because the sign was suppose to be in place. She reported that she had come a different route and would check it -on .her. way home. WATER AND SANITARY SEWER COMMITTEE: Request to Expunge Water and Sewer Bill () A bill was sent to Mr. Henry E. Moore for deactivation of water and sewer service as a result of demolition to his property. The labor charges listed thereon included approximately 1k hours of delay time N as a result of waiting for other utility representatives to arrive at L1J the scene. Resolution By Comm. Brown: Seconded by Comm. Schickel RESOLVED, that bill #11898 to Mr. Henry E. Moore be expunged and a new bill reflecting the adjusted labor hour changes be issued. Carried T. G. Miller - Request for Extension of Sewer Main By Comm. Brown: Seconded by Comm. Schickel WHEREAS, the Department of Public Works is in receipt of a formal request for sewer service from T. G. Miller Sons, Inc., dated March 19, 1981, for the warehouse at 531 Esty Street, and WHEREAS, the existing septic system serving the building is failing, creating a potential health hazard, and WHEREAS, the department has allocated in capital account G391-77 sufficient funds to provide for the extension of the required sewer main to service this; NOW, THEREFORE, BE IT RESOLVED, that authorization be given to provide for the installation of 150' (approximately) of sanitary sewer under a negotiated contract not to exceed $5,000 total project cost for this installation. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Award of Contract for Sidewalks - V. Giordano Company Bids were received on March 20, 1981, by the Ithaca Community Development Agency for the construction of sidewalks and curbs under its Neighborhood Improvements Program, Phase 3. Resolution By Comm. Walsh: Seconded by Comm. Walker RESOLVED, that the contract for construction of sidewalks and curbs under the Neighborhood Improvements Program, Phase 3, be awarded to V. Giordano Company for the low bid of $16,700. This program is entirely funded through the Community Development Agency. Carried 54 -4- larch 25, 1981 City Attorney Shapiro arrived at the.meeting at 4;35 P..M.. Construction of Sidewalks'-' Cornehh Street Comm. WaIsFi report.d on progress made by Her Committee. since a petition had been received in January concerning construction of sidewalks on Cornell Street. A look was taken of that situation, as well as the Committee reviewing the reports of the' .Police .DepArt<- ment concerning the matter. Comm. Walsh recommended that a PublicHearing be held, which is the next step that has to be taken before the Board can actually make its recommendations. Resolution By Comm. Walsh: Seconded by Comm. Walker RESOLVED, that a Public Hearing be held relative to the question of construction of sidewalks on Cornell Street, which request v4a received by the Board in the form of a petition in January, 1981, Carried PUBLIC BUILDINGS'GROUNDS & PARKS COMMITTEE; treet Trees Bid Bids were received on March 18, 1981, for supplying street tree-s as shown on canvass sheet. Resolution By oo m. Schickel: Seconded by Comm. Walker RESOLVED, that the contract for supplying 20 "Emerald Queen!' Norway. Maples and 20 "Royal Red" Norway Maples in accordance with the speck-• fications dated March 3, 1981, be awarded to Agway of Ithaca.for"ita bid of $4, 720. Carried Pritchard -Dodge Corp.Award of Contract for 3/4 T'oh Picku After submission ot resolution or award of contracts or supplying automotive equipment that was presented to the Board at its March_ 11, 1981 meeting, closer review of the bids- submitted for a 3/4 ton pickup by the apparent low bidder, Pritchard -Dodge Corp,, revealed that they did, in fact, comply withthe specifications regarding the. furnishing of a body with outside fenders. Resolution By Comm. Schickel: Seconded by Comm. Walker WHEREAS, this review has been made and the apparent low bidder is in. compliance with the specifications and that the second lowe-s.t bidder - has been notified of -this oversight; NOW, THEREFORE, BE IT RESOLVED, that the resolution of the. Board of Public Works awarding the contract for supplying a 3/4. ton pickup truck to Zakakis Chevrolet Inc., be rescinded, and BE IT FURTHER RESOLVED, that the contract for supplyin V30.35, 3/4 ton p�.ck- up truck be awarded to Pritchard -Dodge for its bid of Carried Conference Room in Council Chambers Comm. Schic el reported that the Board had discussed the matter of a conference room to be located in the alcove .of the Common Council Chambers. He said that several possibilities had been talked about and that plans and estimates had been looked at and Comm.. Schickel recom- mended that the Finance Committee of Common Council be requested to appropriate an amount not to exceed $3,500 for such construction according to Plan and Arrangement #2. City Controller Spano requested that the conference room matter be referred to Kenneth Walker, who is presently working on the.budge.t for the Department of Public Works and it should be included in that Department's requests for the 1981 Budget. -5- March 25, 19� Resolution By Comm. Schickel: Seconded by Comm. Brown RESOLVED, that the plans and estimates for the conference room in the alcove of Common Council to the Finance Committee of the Board of Public in its final requests to the Finance Committee the 1981 City Budget, and construction of a Chambers be referred Works to be included of Common Council for BE IT FURTHER RESOLVED, that the amount to be appropriated for the conference room shall not exceed $3,500 and shall be constructed according to Plan and Arrangement No. 2. Carried 1982 Project for Dredging Part of Inlet City Engineer Cox brought to the Board's attention a project that will be coming up soon. The City has been notified by New York State Depart- ment of Transportation that it intends to do some maintenance dredging of the Cayuga Inlet and Flood Control Channel. This type of periodic maintenance dredging is necessary in order to provide the proper depth for boat navigation and flood control purposes. The project will probably begin in May or early June of 1982 and the DOT proposes to operate two shifts working from 2:00 A.M. until 10:00 P.M., four days (y) a week. It will continue throughout the Summer season, probably through October and possibly November of 1982. City Engineer Cox reported that the DOT is asking the City to cooperate in this project by providing an area into which the dredge material can be dumped. He exhibited an aerial photograph to the Board which indicated an area where the DOT proposes to construct a dike and the dredge material will be dumped into the dike. In all, there will be about 21.8 acres involved -in the operation, 8 acres owned by the City and the remaining acres owned by the Finger Lakes State Park. City Engineer Cox explained how the dike would work and that a spillway would also be constructed and the dredge fill filtered and pumped out into the lake. The dike itself will be constructed in 1981 and com- pleted in August of 1981. The dredging operation will not disturb the busy park and navigation area. A formal agreement will be necessary so that both the City and the State know what is expected in order for this project to succeed. City Engineer Cox stated to the Board that he felt the project was a good idea. Several of the Commissioners asked questions concerning the proposed project and City Engineer Cox answered those questions on which he had enough information. However, he did say that he has asked the DOT for a draft of everything that it would propose to the City so that the City can review the agreements with the City Attorney. Mayor Bordoni requested that City Engineer Cox bring to DOT's attention some of the questions and concerns discussed at this Board meeting with reference to the proposed dredging operation so that DOT can include the answers in the material that will be sent to the City for review. Alderman Banfield wondered if, while the dredge is in the Ithaca area, the DOT might be requested to do the dredging that is necessary in the Fall Creek area. City Engineer Cox said that he would get the State's reaction to such a request. FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, that bills audited and approved by the Finance Committee, as listed on Abstract No. 6 of the General Fund accounts of the Department of Public Works and on Abstract No. 6 of the Water and Sewer Fund, be approved for payment, and BE IT FURTHER RESOLVED, that bills receivable be approved and ordered rendered. Carried 56 -6- March 25, 1981 UNFINISHED BUSINESS: Walk Cycles on Peri_ h_p eral:Streets Comm. Walker asked that the erintendent look into the status of the request for walk cycle traffic signals on the Common's peripheral streets (Tioga and Seneca, Cayuga and Green). City Engineer Cox stated that the request had to go to the New York State Department of Transportation, which it did. DOT, in turn, sent back a long list of data requirements involving pedestrian counts, traffic counts and quite a lot of other data -that Traffic Engineer Gombas had collected and submitted to DOT asking it to review the data, as well as the City's request for walk signals on the peripheral streets. City Engineer Cox stated that it is the DOT that is presently holding up any further action on walk signals because there are -only about two signals that are the responsibility of the City, the others are the DOT's responsibility and the project has to be done as a whole. ADJOURNMENT: n a motion, the meeting adjourned at 5;05 P.M. GZa� .�Alal Callista F. Paolangeli Dep. City Clerk Raymond Bordoni., Mayor 0— BOARD OF PUBLIC WORKS PROCEEDINGS Audrey J. Cooper Clara Rocker William J. Gerber Alfred Leonardo Jon Krupas Monica Cascio Stuart Wilson Cornell University Elmira Bldg. Co.,Inc A.J. Eckert Co. Fred Schwartz Cornell University Southern Cayuga Lake Water Comm. William S. Downing,III City of Ithaca -Capital Fund City of Ithaca -Capital Fund City of Ithaca -Capital Fund ACCOUNTS RECEIVABLE March 25, 1981 G2122 41.70 G2122 41.70 G2122 41.70 G2122 41.70 G2122 30.45 G2122 27.71 F2144 21.59 G2122 14.39 F2650 85.36 G2650 56.91 F2140 4.38 F2650 4.34 Paid F2144 6.60 G2122 4.40 G2120 32,990.52 F2665 12,900.00 G2665 12,000.00 F2144 63.51 G2122 66.23 G2801 4,209.90 G2801 427.49 G2801 463.24 TOTAL $12,185.78 $50,458.04 APPROVED BY FINANCE COMMITTE v BOARD OF PUBLIC WORKS PROCEEDINGS 5'7 CITY OF ITHACA, NEW YORK Reo,,lar_ Meeting April 8, 1081 4:00 P.M. PRESENT: Mayor Bordoni Commissioners (6) - Brown, Cleveland, Schickel, Varricchio, Walker, Walsh OTHERS PRESENT: Deputy City Clerk - Paolangeli City Controller - Spano Deputy City Controller - Caffirello Purchasing Agent - Clynes Superintendent - Kinsella Asst. to the Superintendent - Dougherty City i-n ineer - Cox Alderman - Banfield City Attorney - Shapiro MINUTES: By Comm. Cleveland Seconded: Comm. Varricchio RESOLVED, That the minutes of the March 25, 1981 meeting be approved as co recorded by the Deputy City Clerk. Carried Q SPECIAL ORDER OF BUSINESS: Reruet fcr Public Hearing: re: Cornell. Street Sidewalks: By Comm. Schickel Seconded: Comm. Walsh WHEREAS, a petition from a parents group was received by this Board on February 25, 1981, requesting that a sidewalk be constructed from Eastwood Avenue to Belle Sherman School, and WHEREAS, this Board received a letter dated January 21, 1981, from Deputy Police Chief Pagliaro recommending a sidewalk be constructed from State Street to Belle Sherman School, and WHEREAS, the Engineering Division recommends the above petition and letter be amended to extend said sidewalk past the school to Mitchell Street, and IMEREAS, this Board on March 25, 1981, passed a resolution that a public hearing be held relative to the question of construction of sidewalks on Cornell Street. NOW THEREFORE, BE IT RESOLVED, That May 13, at 4:00 P.M. in the Common Council Chambers be established as the date and time for a public hearing, at which time the public will be given an opportunity to address the Board in regard to the question of constructing a sidewalk on the east side of Cornell Street from East- wood Avenue to Mitchell Street. BE IT FURTHER RESOLVED, That all abutting property owners be notified of said hearing in writing by the City Clerk. Carried C O'ZUJN I C AT .I ON Art.wor_k _Seneca Street Parking_ Ramp: The following letter_ was read by Com::, Schickel: Dear Mayor Bordoni, For several years I have been concerned aboi,,t the "artwork" on the Seneca Street Parking Ramp. I do not think it is attractive, or an addition to our downtown decor. I inquired and learned that it was commissioned during the first Ithaca Festival, and has been up there ever since. There was no time li,nit on their hanging up there. Perhaps no one else cares, but I think they are in poor taste now for the downtown area. My reasoning is now based on the fact that they are disintegrating and this can be seen by passersby. 58 -2-- I hope that you can take the time to look at tho "artwork" and then recommend that they be removed, for safety, if not for aesthetics. I would appreciate your communicating to me what the possibilities are for removing the "artwork." Thank you very much. I know there are far more pressing matters before you, but this has been on my mind for some time, and perhaps now is a good time to take action, with the Ithaca Center and another Ithaca Festival coming up. Sincerely, Caroline H. Hanna 212 South Hill Terrace It_',aca, Nei,: York 14850 RESOLUTION: By Comm. Schickel Seconded: Comm. Varricchio RESOLVED, That the matter of the "artwork" on the Seneca Street Parking Ramp be referred to the Commons Advisory Board. Carried PERSONNEL: Appointment Supt. Kinsella requested approval of provisionally promoting Peter Albertson to the position of Stock Manager in the Construction and Maintenance Division at an annual salary of $11,969, effective April 6, 1981. RESOLUTION: By Comm. Schickel Seconded: Comm. Cleveland. RESOLVED, That the Board approves the provisional promotion of Peter Albertson to the position of. Stock Manager in the Construction and Maintenance Division at an annual salary of $11,969, effective April 6, 1981. Carried Appointment: Supt. Kinsella requested approval of appointing Kenneth Mayes to the position of Bus Driver in the Transit Division at $4.79 per hour, effective tlpril 6, 1981. RESOLUTION: By Comm. Schickel Seconded: Comm. Varricchio RESOLVED, That the Board approves the appointment of Kenneth Mayes to the position of Bus Driver in the Transit Division at $4.79 per hour, effective April 6, 1981. Carried -WATER & SANITA_R_Y SE14ER CO`DIITTEE: Bill - Stearns & Whel.er. (Sewer System Evaluation Survey) By Comm. Brown Seconded: Comm. Waller RESOLVED, That the bill from Stearns & Wheler for professional engineering services in connection with Sewer System Evaluation Survey through February, 1981, be approved in the amount of $5,215.53. Carried Bill - Stearns & Wheler (Deep Shaft Biological Treatment Pilot Plant) By Comm. Brown Seconded: Comm. Varricchio RESOLVED, That the bill from Stearns & Wheler for professional engineering service .in connection with the Deep Shaft Biological Treatment Pilot Plant through February, 1981, be approved in the amount of $7,914.92. Carried McFarland Johnson Engineers, Inc. Proposal By Comm. Brown Seconded: Comm. Varricchio PESOLVED, That a proposal by McFarland and Johnson Engineers, Inc., dated March 31, 1981, for professional services for completion of engineering report in connection with the water filter sludge disposal be accepted, and BE IT FURTHER RESOLVED, That the Superintendent be authorized to enter into a cw:!-ract with MrFarland Johnson Engineers, Inc. at a cast not to exceed $1.2,100. -3- 59 Discussion fllowed on the floor. A vote on the resolution resulted as follows: Carried Federal _Assistance - Industri..al Pretreatment Pro -ram By Comm. Brown Seconded: Comm. Walsh WHEREAS, the City of Ithaca has accepted a Step II Grant offer from the U.S. Environmental Protection Agency for the design of an improved wastewater facilities plant, and WHEREAS, the development of an acceptable industrial pretreatment program was mode a condition of that grant, and WHEREAS, the City of Ithaca has received a Plan. of Study for the implementation of such an industrial pretreatment program as prepared by Stearns & Wheler Enginor-rs and Scientists; J3OW, T1irREFORE,'BE-IT RESOLVED, That the Plan of Study be accepted and forwarddd to the N.Y.S. Department of Environmental Conservation for approval, and Co BE IT FURTHER RESOLVED, That the Superintendent be authorized to apply for Federal assistance for the implementation of the Industrial Pretreatment Program. Carried �[ HIGHWAYS, STREET 1..IGHTING AND REFUSE COMMITTEE: Q Irstallalion c S _ 'et Li-ht - Willard Way By Comm, Walsh Seconded: Comm. Var_r.icchio RESOLVED, That authorization be granted to the Superintendent to provide for the installation of a street light on Willard Way in the vicinity of University Avenue. Carried Bids- _Garbage Parker: Comm. Walsh reported that bids were received on March 31, 1981, for a garbage packer. RESOLUTION: By Comm. Walsh Seconded: Comm. Varri.echio RESOLVED, That the contract for supplying a garbage packer body in accordance with the specifications of March 20, 1981, be awarded to Hacker's Packers, the apparent low bidder, for their bid of $11,740. Carried Spring Pick Up Week, May 11-15: By Comm. Walsh Seconded: Comm. Walker RESOLVED, That the week of May 11 through May 15 be designated as "Spring Pick Up Week" at which time the department will pick up household refuse not normally accepted in regular weekly trash collections. Items to be picked up in this special collection must be prepared and set out in accordance with the department's regulations for special household refuse pick up. Carried BRIDGES,CREEKS AND STORM DRAINAGE COMMITTEE: Bill -,Mod jeski and Masters By Comm. Varricchi,o Seconded: Comm. walker RESOLVED, That a bill from Modjeski and Masters for furilishi.ng six washoff reproductions be approved in the amount of $190.67. Carri ed PUBLIC BUILDINGS, GROUNDS AND PARKS COi11MITTEE: Farmors Market Request for Space: By Comn.�Schickel i Seconded: Comm. Walsh WHEREAS, the Board of Public Works has received a request from the Ithaca' Farmer's Market dated ?larch 23, 1.981, and signed by James Linton as chairman of the Ithaca Farmer's Market, Board of Directors, and said request contained Lhe follo ing proposed area: The 100 block of East Buffr,l.o Street parking �, . inn Tor raytiga s.-._..c. v 1 (11) InL'L�'rS �14 of Lhem) alld LIIE_', cLLed of .�vv North ♦,ciyu�n .��� �c�, eaS� J.Ll1l- ��� of thein) , and 60 -4- WHEREAS, the matter has been reviewed by the Commons Advisory Board for the purpose of providing input, and WHEREAS, the Commons Advisory Board recommends approval on a trial basis for the above location, and WHEREAS, the Superintendent of Public Works will coordinate closely with James Linton, provisions for safety, prevention of dir.uption of traffic and on -site review of the compatibility of the activity, NOW, THEREFORE, BE IT RESOLVED, That tht• Board approves this request on a trial basis of four weeks commencing June 17 through and including July 8 for the hours of oper-tion of 9 a.m. to 1 p.m. followed by a one hour cleanup period. Discussion followed on the floor. Mayor Bordoni_ will. write a letter to the Police Department regarding possible traffic problems in this area. A vote on the resolution resulted as follows: Carried FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit • By Comm. Walker Seconded: Comm. Brown RESOLVE), That bills audited and approved by the Finance Committee as 1iated on Abstract No. 7 of the Ceneral Fund account.:, of the Department of Public Works and on Abstract No. 7 of the Water and Sewer Fund, be approved for pay- ment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Final Recommended Beset for the Department of Public Works for. 1.981: By Comm. Walker Seconded: Comm. Varricchio RESOLVED, That the final recommended budget for the Department of Public Works for 1981 be approved. IT IS FURTHER RESOLVED, That the token structure for Transit rides which is currently four tokens for $1.00 be changed and the new rate be effective as soon as can be publicized, at the rate of three for $1.00. There will be no increase in cash fare. Discussion followed on the floor. Comm. Walker explained that there is an amendment allowing $6,000 for the golf course which represents additional materials and supplies necessary to get the golf course in condition. Extra funds were also needed for equipment which was underbudgeted in the last few years. A vote on the resolution resulted as follows: Carried UNFINISHED BUSINESS: Commissioner Walsh asked the Superintendent to obtain information on federal grants for sidewalk construction. ADJOURNMENT: Meeting adjourned at 4:50 P.M. Callista F. Paolangeli, Dep City Clerk `` aymond Bordoni, Mayor 61 REGULAR MEETING PRESENT: Mayor Bordoni Commissioners - BOARD OF PUBLIC WORKS CITY OF ITHACA, NEW YORK 4:00 P.M. April 29, 1981 (4) - Brown, Cleveland, Schickel, Varricchio ABSENT: Commissioners - (2) - Walker, Walsh OTHERS PRESENT: Deputy City Clerk - Paolangeli City Controller - Spano Deputy City Controller - Caffirello Purchasing Agent - Clynes Asst. to Superintendent - Dougherty (� Golf Pro - Torrant City Engineer - Cox Alderman - Banfield Superintendent - Kinsella City Attorney - Shapiro Q Q MINUTES: By Comm. Cleveland Seconded by Comm. Schickel RESOLVED, That the minutes of the April 8, 1981 meeting be corrected to read as follows: Peter Albertson be provisionally appointed to the position of Stock Manager in the Construction and Maintenance Division, rather then provisionally promoted, and that the remainder of the minutes be approved as recorded by the Deputy City Clerk. Carried GOLF TOURNAMENT - SEPTEMBER 20th and 27th: Steve Torrant, City of Ithaca Golf Pro spoke to the Board regarding pro- posal from Tompkins County Golf Association, asking to use the City Golf Course for a tournament on September 20th and 27th. RESOLUTION: By Comm. Cleveland Seconded by Comm. Varricchio RESOLVED, That Steve Torrant, Golf Pro is authorized to proceed with the Tompkins County Golf Association tournament at the City Golf Course on September 20th and 27th. Carried PERSONNEL: Appointment: Superintendent Kinsella requested approval of appointment of Raymond French to the position of Water Treatment Plant Operator Trainee in the Water and Sewer Division at an annual salary of $8,794, effective April 26, 1981. This appointment fills a vacancy and the need to have full staffing at the plant. RESOLUTION: By Comm. Cleveland Seconded by Comm. Schickel RESOLVED, That the Board approves the appointment of Raymond French to the position of Water Treatment Plant Operator Trainee in the Water and Sewer Division at an annual salary of $8,794, effective April 26, 1981. Carried 62 -2- Appointment: Superintendent Kinsella requested approval to promote Richard Harris to the position of Maintenance Worker in the Construction and Mainten- ance Division at $4.82 per hour, effective May 3, 1981. RESOLUTION: By Comm. Cleveland Seconded by Comm. Schickel RESOLVED, That the Board approves the promotion of Richard Harris to the Position of Maintenance Worker in the Construction and Maintenance Division at $4.82 per hour, effective May 3, 1981. Carried COMMUNICATIONS FROM THE MAYOR: Mayor Bordoni spoke to the Board regarding a letter from Kenton Plaza requesting restroom facilities for the Cinderella Girls Baseball Teams. The owner of Kenton Plaza feels that the City must provide Port -a -Johns for the girls, their families, and friends. Mayor Bordoni referred the matter to the Public.Building, Grounds and Parks Committee for review and report. Mayor Bordoni spoke to the Board regarding a letter from Cathie Simpson regarding bike route and proposed curb cuts at the park between Farm and Marshall Streets. Mayor Bordoni referred the matter to the Public Building, Grounds and Parks Committee for review and report. REPORT - Giles Street Bridge: Comm. Varricchio reported that he had gone up to look at Giles Street Bridge. He recommended that Superintendent Kinsella or someone from the Department take a look at the Plain Street Bridge. On that bridge there are concrete posts with a chain in them that would discourage motorcycles from being driven .on to the bridge proper but would still leave enough room for a wheel- chair and handicapped people to use the bridge. The posting of signs with a possibility of a penalty might be another solution. WATER AND SANITARY SEWER COMMITTEE: Acceptance of Supplemental Grant for Deep Shaft Biological Treatment Plant: By Comm. Brown, Seconded by Comm. Cleveland WHEREAS, the Superintendent has been authorized to apply for a supplementary grant in connection with the Deep Shaft Biological Treat- ment Plant to cover the costs of additional material, labor and engineering services in the total amount of $107,000, and WHEREAS, the City has received notice of an offer of this grant, IT IS THEREFORE RESOLVED, That the Superintendent be authorized to accept said grant on behalf of the City of Ithaca. Carried Bill -Stearns & Wheler-Deep Shaft Biological Treatment Plant: By Comm Brown Seconded by Comm. Cleveland RESOLVED, That a bill from Stearns & Wheler for professional engineering services in connection with the Deep Shaft Biological Treatment Plant through March, 1981, be approved in the amount of $11,218.38. Carried 63 -3- Bill-Stearns & Wheler-Sewer System Evaluation: By Comm. Brown Seconded by Comm. Varricchio RESOLVED, That a bill from Stearns & Wheler for professional engineering services in connection with the Sewer System Evaluation through March, 1981, be approved in the amount of $2,649.28. Carried HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Bill -Empire Soils Investigation, Inc. By Comm. Cleveland Seconded by Comm. Varricchio RESOLVED, That a bill from Empire Soils Investigation, Inc. for soils investigation in connection with the Aurora -Prospect Intersection improvement, be approved in the amount of $672.50 Carried South Aurora St./Prospect St. Safety Improvement Project Authorization: By Comm: Cleveland Seconded by Comm. Varricchio WHEREAS; a capital improvement project for the modification of the intersection of South Aurora and Prospect Street has been authorized and established, and (V WHEREAS, it is believed, in the best judg/:ment of the City Engineer, (� that this project is necessary for traffic operations and safety, and WHEREAS, certain private abutting lands are necessary for acquistion Q in the amount of 1,740 sq. ft. of property owned by R.H.P., Inc.. NOW, THEREFORE, BE IT RESOLVED, that authorization be granted to the Superintendent, contingent upon -Common Council approval, to commence condemnation proceedings under the Eminent Domain Procedure Law to allow for timely acquistion of lands and completion of this needed safety improvement project. City Attorney Shapiro informed the Board what was necessary for con- demnation procedures. Discussion followed on the floor. A vote of the resolution resulted as follows: Carried PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: Burial Rates - City Cemetery By Comm. Schickel Seconded by Comm. Cleveland WHEREAS, the present rates for burial in the City Cemetery were established in 1976, and WHEREAS, Increases in labor, equipment and operating costs have dramatically increased, NOW, THEREFORE, BE IT RESOLVED, that the burial rates at the City Cemetery be increased from the present $75 to $110 per burial, and that cremated remains interment rates be increased from the present $15 to $25 thereby reflecting the actual present costs of providing this service. Carried Joan Adler - Rebate on Unused Parking Permit Fees: By Comm. Schickel Seconded by Comm. Brown WHEREAS, Joan Adler has requested a re4bate of unused parking permit fees, and WHEREAS, through circumstances beyond her control she is unable to make use of this permit, 64 -4- NOW, THEREFORE, BE IT RESOLVED, that a two months' rebate of her three months' parking permit be authorized to be rebated to Miss Adler. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried NYSEG Invoice-$30,000: By Comm. Schickel Seconded by Comm. Varricchio WHEREAS, the construction of a natural gas line on Cherry Street has been completed in accordance with the agreement between NYSEG and the City of Ithaca, dated July 2, 1980, and WHEREAS, in accordance with that agreement we have received an invoice, NOW, THEREFORE, BE IT RESOLVED, that payment be authorized to NYSEG in the amount of $30,000 in fulfillment.of the aforementioned agreement. Carried Bid Award - Empire Agri -Systems - OB7100 Kubota: Comm. Schickel reported that bids were received on April 16, 1981 for supplying one diesel utility tractor. RESOLUTION: By Comm. Schickel Seconded by Comm. Varricchio RESOLVED, that the contract for supplying one diesel utility tractor in accordance with the specification of April 8 & 9, 1981, be awarded to Empire Agri -Systems of Auburn, New York for -furnishing model #B7100 Kubota in the amount of $4,250. Carried FINANCE. ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit: By Comm. Brown. Seconded by Comm. Schickel RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No. 8 of the General Fund accounts of the Department of Public Works, and on Abstract No. 8 of the Water and Sewer Fund, be approved for payment. BE IT FURTHER RESOLVED, that bills receivable be approved and ordered rendered. Carried PARKING, TRAFFIC AND TRANSIT COMMITTEE: Report - Walk Cycles - Green/Cayuga Streets: Comm. Cleveland reported the Traffic Engineer has received a letter from the Department of Transportation in Syracuse saying that it will be sometime before action is taken on this matter. Advertising for Bus Bids: Comm. Cleveland requested (authorization for the Superintendent to advertise for bids for a Base Line Advanced Transit Coach. RESOLUTION: By Comm. Cleveland Seconded by Comm. Varricchio RESOLVED, that the Superintendent be authorized to advertise for bids for a Base Line Advanced Transit Coach. Discussion followed on the floor. Motion withdrawn by Comm. Cleveland and the matter was referred back to the Parking, Traffic and Transit Committee. sJ Meeting was adjourned at 5:35 P.M. Callista F. Paolangeli, Dep. City Clk m co W LIJ 5""m ayond Bordoni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE APRIL 22, 1981 12095 Buchner,Torbert & Steh G2122 30.45 12096 Freedman & Wallace F2144 13.44 G2122 8.96 12097 William Donohue F2144 13.44 G2122 8.96 12098 Hi -Speed Check Weigher F2144 17.73 G2122 11.82 12099 D. Holmberg & K. March F2144 15.93 G2122 10.62 12100 J. Eckert Co. F2144 4158.97 12101 Ithaca Rentals & Renov. F2144 1575.68 12102 Town of Ithaca G2374 52.61 12103 Town of Ithaca G2374 102.79 12104 T. G. Millers & Sons G2122 192.50 12105 Hiroyuki Ogata G2122 386010 12106 City of Ithaca G2650 140.00 12107 City of Ithaca G2801 1082.40 12108 Albanese Plumbing F2144 7.20 G2122 4.80 12109 Donohue -Halverson F2144 12.60 G2122 8.40 12110 Hull Htg. & Plg. F2144 7.20 G2122 4.80 12111 Roger Morusty F2144 7.80 G2122 5.20 12112 Frank Orzino F2144 13.20 G2122 8.80 12113 Fred Schwartz F2144 19.20 G2122 12.80 12114 Joe & Doris Yengo G2122 10.00 12115 Morse Chain Co. G2120 175.00 12116 Dryden Sewer Dist # 2 G2374 552.56 12117 Town of Ithaca G2374 113.36 12118 Town of Ithaca G2374 154.28 12119 Town of Ithaca G2374 141.69 12120 Town of Ithaca G2374 127.55 12121 Town of Ithaca G2374 177.49 12122 Town of Ithaca G2374 75.57 12123 Town of Ithaca G2374 273.94 12124 J. & S. Enterprises F214a 25.00 12125 City of Ithaca F8316-309 61.47 G8116-309 92.20 12126 City of Ithaca F8316-309 95.50 G8116-309 143.24 12127 City of Ithaca F8316-309 225.54 G8116-309 338.30 12128 City of Ithaca F8316-309 16.01 G8116-309 24.02 12129 City of Ithaca F8316-309 1505.91 G8116-309 2258.86 TOTAL WR 7791.82 TOTAL SR 6730.07 GRAND TOTAL $14,521.89 APPROVED BY -FINANCE COMMITTEE 1315 Ambrose J. Hofman A1710 195.07 67 Regular Meeting PRESENT: Mayor - Bordoni Commissioners - ABSENT: Commissioner - BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 4:00 P.M: May 13, 1981 (5) - Cleveland, Schickel, Varricchio, Walker, Walsh (1) - Brown OTHERS PRESENT: Deputy City Clerk - Paolangeli Deputy Controller Cafferillo Purchasing Agent - Clynes Asst. to Superintendent - Dougherty City Attorney - Shapiro Asst. City Engineer - Barber City Engineer - Cox Aldermen - Holman, Schuler, Slattery MINUTES• (v By Comm. Cleveland Seconded by Comm. Walker W RESOLVED, That the minutes of the April 29, 1981 meeting be approved Q as recorded by the Deputy City Clerk. � Carried SPECIAL ORDER OF BUSINESS: Public Hearing --Construction of sidewalks on east side of Cornell Street from Eastwood Avenue to Mitchell Street. Resolution to Open Public Hearing By Comm. Schickel; Seconded by Comm. Varricchio RESOLVED, That the public hearing to consider construction of sidewalks on the east side of Cornell Street, from Eastwood Avenue to Mitchell Street, be opened. Carried Frances Benson, 100 Homestead Road, addressed the Board about her objections to sidewalk construction in her area. The assessment of approximately $5,000 seemed to be a large amount of money to pay for a sidewalk that would probably devalue their property, considering tree removal, etc. She proposed alternate solutions to the problem. Hinden Neufeld, 25 Cornell Street, asked about crossing guards, and the expense to the City and School District for constructing side- walks. Mayor Bordoni, City Engineer Cox and Comm. Schickel responded. City Engineer Cox showed slides brought by Mrs. Benson of the location of the proposed sidewalk. Gary Lindenbaum, Business Administrator of the Ithaca School District, talked of the cost (about $12,000) to the School District for the proposed sidewalk and retaining wall. He asked if there was a history of a child having been injured in the particular area. Bradford Carruth, 35 Woodcrest Avenue, summarized the activities which brought the parents to presenting a petition to the Police Department. He said his concern is the safety of the children crossing Cornell Street, and he endorses the construction of the sidewalk. Vida Behn, 603 Mitchell Street, spoke regarding the cost of construction, water run-off, etc. on her property. Mark Turnquist, 101 Homestead Road, spoke of cost of sidewalk, comparing the cost of the interest with the cost of a crossing guard. He commented that the cost would largely accrue north of Homestead Road. 68 -2- May 13, 1981 Joseph Leeming, 609 tain the sidewalks they would not. Mitchell Street, asked if the City would main - in winter, and City Engineer Cox replied that Dorothy Linderman, 1311 E. State Street, spoke regarding the imposs- ibility of hiring of crossing guard, and the danger area of cars traveling in this hilly area. Alice Trisdoffer, (does not live in city), child psychologist, commented that she does not live in the city; however, she and her husband are planning to buy property in the city and she ex- pressed concern about the cost of the sidewalk to the city, home- owners, and the school system. She said she assumes it will not be maintained in the winter, it will need constant repair because of the drainage problem, and there will not be a curb. She believes the situation is one which can be discussed and resolved in a manner which will cost much less than the sidewalk. Maryann McNeal, 207 Eastwood Avenue, commented that, regardless of what is done, there is no way the neighborhood can be child - proofed. Joseph Leeming, 609 Mitchell Street, commented that it doesn't make sense to hime to construct sidewalk from the school to Mitchell Street. Neither the children or adults use that area to walk. He believes a crossing guard at Cornell Street would solve the problem. He also commented on small children riding bicycles to school through the heavy traffic --he can't understand parents permitting this. Gail Carruth, 35 Woodcrest Avenue, commented that she believes a crossing guard is needed even if a sidewalk is built. City Engineer Cox asked if children have to walk from East State Street to the school. The answer was yes, and they use an alley. Resolution to Close Public Hearing By Comm. Walsh; Seconded by Comm. Cleveland RESOLVED, That the public hearing to consider construction of side- walks on the east side of Cornell Street, from Eastwood Avenue to Mitchell Street, be closed. Carried Comm. Walker asked if both sides had gotten together to try and mutually come up with a solution, and if they would try this. Resolution By Comm. Walker; Seconded by Comm. Cleveland RESOLVED, That the matter of consideration of sidewalks in the area be referred to the Parking, Traffic and Transit Committee for report back in two weeks. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried COMMUNICATIONS: Mayor Bordoni referred a letter from the American Postal Workers Union, AFL-CIO, which he had distributed to each member of the Board. Resolution By Comm. Varricchio Seconded by Comm. RESOLVED, That the communication from the Union be referred to the Parking, Traffic Walker American Postal Workers and Transit Committee. Carried -3- May 13, 1981 69 STAFF REPORTS: Proclamation by Mayor Bordoni-National Public Works Week Mayor Bordoni presented the following proclamation: PROCLAMATION WHEREAS, public works services provided in our community are an integral part of our citizen's everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of -public works systems and programs such as water, sewers, streets and highways, public buildings, solid waste collection and snow removal; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services.; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning design and construction, is vitally depen- dent upon the efforts and skill of public works officicals; and (y) WHEREAS, the efficiency of the qualified and dedicated personnel (\j who staff public works departments is materially influenced by LIJ the people's attitude and understanding of the importance of the Q work they perform; Q NOW, THEREFORE, BE IT RESOLVED, THAT I, Raymond Bordoni, Mayor of the City of Ithaca do hereby proclaim May 17-23, 1981 as NATIONAL PUBLIC WORKS WEEK in the City of Ithaca and call upon all citizens and civic organ- izations to acquaint themselves with the problems involved in providing our public works and to recognize the contributions which public works officials make everyday to our health, safety and comfort. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the great seal of the City of Ithaca, on this 22nd day of April, 1981 Signed, Ramond Bordoni, Mayor Mayor Bordoni presented the proclamation to the Superintendent of Public Works. Presentation of a Certificate by City Engineer Cox City Engineer Cox reported that at the annual Spring Meeting of the New York State Chapter of the National Public Works Association in Buffalo the previous week the Chapter made a presentation which he brought to the Board. The National Public Works Association, New York State Chapter, nominated John A. Dougherty in the year 1981 for the Samuel A. Greeley Award which recognizes service to a local public agency for 30 years or more and his contributions advancing the public works practice. Mr. Cox presented the certificate to Jack Dougherty requesting that he pass it around for the board members to see. Mayor Bordoni offered congratulations to Mr. Dougherty for the work he has done over the past 30 years, and thanks from himself and the Board. to -4- May 13, 1981 WATER AND SANITARY SEWER COMMITTEE: Request for Payment --Stearns & Wheler By Comm. Schickel; Seconded by om;n. Cleveland RESOLVED, That a request from Stearns $ Wheler for payment for professional engineering services in connection with the Industrial Pretreatment Program of the Wastewater Treatment Facilities through April 29, 1981, be approved in the amount of $1,415.8.1. Carried HIGHWAYS STREET LIGHTING AND REFUSE COMMITTEE: outh Aurora & Prospect Street Intersection Improvement Comm. Walsh asked if the Common Council had given approval, authorizill the Board to proceed with acquisition of the necessary right-of-way. This will allow the Board to go forward with appraisal. and offer of purchase. City Engineer Cox responded that it was his understanding that Common Council had given their approval. Bids --Cherry Street Industrial Park By Comm. Walsh; Seconded by Comm. Varricchio RESOLVED, That the department be authorized to solicit bids for additional filling and grading at the Cherry Street Industrial Park. Carried BRIDGES, CREEKS & STORM DRAINAGE COMMITTEE: Superintendent Kinsella reported he inspected Columbia Street Bridge and requested the Traffic Engineer and Engineering Department to obtain necessary specifications to post appropriate signs at either approach to footbridge to inform motorcyclists to stop using the bridge and to contact the City Attorney to find out what the limit- ations of the Code now prescribe and to recommend alternatives or additional legislation to enact more strict enforcement. PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE: Bids --Construction of Sidewalks By Comm. Schickel; Seconded by Comm. Walker RESOLVED, That the department be authorized to solicit bids for the construction of sidewalks during the 1981 season. Carried Annual Sidewalk Inspection Program By Comm. Schickel; Seconded by Comm. Walker WHEREAS, the annual sidewalk inspection program has commenced for 1981, and WHEREAS, second notices are required to be mailed by the Department of Public Works to delinquent owners of property regarding repair or replacement of sidewalks; RESOLVED, That July 22, 1981 at 4 P.M. be established as the date for a public hearing on sidewalks, at which time the owners of property receiving a second notice will be given an opportunity to show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owners' expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Carried Bike Path --Cayuga Street to Park By Comm. Schickel; Seconded by Comm. Varricchio RESOLVED, That the signs be changed so that the bike path will continue north on Cayuga Street, turn left on Marshall, then con- tinue its normal route. Carried a) W Q -S- May 13, 1981 Mayor Bordoni requested Superintenden- Kinsella to respond in writing to the request which was received at the previous meeting. Request from Kenton Plaza Motel By Comm. Schickel; Seconded by Comm. Cleveland RESOLVED, That the request from the Kenton Plaza Motel that the City furnish Porta-Johns for the Cinderella Ball Team be referred to the Superintendent of Public Works for him to use his discretion to furnish Porta-.Johns or make arrangements with the motel for the use of the players and their families. Carried Formal Submission of Board of Public Works Annual Report for Receipt and Adoption By Comm. Schickel; Seconded by Comm. Cleveland RESOLVED, That the Board accepts the Annual Report of the Board of Public Works. Carried FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Walker; Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 9 of the General Fund accounts of the Department of Public Works, and on Abstract No. 9 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried PARKING, TRAFFIC AND TRANSIT COMMITTEE: Design of Public Improvements for Area Between City Hall & Parking Ramp Herman Sieverding, Planning staff member, presented a description of the public improvements design for the area between City Hall and the Parking Ramp; and informed the Board that Bob Leathers, architect, was hired in April of this year to prepare schematic design of plans for pedestrian circulation, vehicular circulation and service delivery requirements. Bob Leathers gave a presentation of plans and showed drawings of proposed plan, and answered questions of the commissioners.- After the Board of Public Works and the Council have approved the schematic design, he will move on to the construction drawings. Resolution By Comm. Walsh; Seconded by Comm. Walker RESOLVED, That the schematic design of plans for pedestrian circulation, vehicular circulation and delivery requirements be approved by this Board in concept but not in content. Carried Fulton Street Parking Request Alderman Slattery - 1st Ward Aldermar► read the following letter to the Board: "May S, 1981 Dear Mr. Slattery, I am requesting that you, as alderman, approach the Board concerning the problem of vehicle access. I live at 317 N. Fulton Street. Parking is only possible on one side of the street and then only under the odd -even restriction. I do not have a driveway and cannot construct one due to the closeness of the houses and the power pole which sits between the house next door and mine. 72 May 13, 1981 I have MS and find it difficult to go the distance required to get to my car where it must be parked every other night. I have gone to the extent of buying a house which is only one floor and a new car which is equipped with hand controls, to allow myself to do for myself and not to have to depend upon others. I also have a handicap sticker. I respectfully request that you approach the Board to see if you can provide a solution to the problem. It is necessary to have access to my car at any given time. Thank you for you attention to the problem which I have. I hope that there is a solution to it. Sincerely, Barbara Caldwell" Discussion followed on the floor. Resolution y Comm, alker; Seconded by Comm. Schickel RESOLVED, That the letter from Barbara Caldwell of 317 N. Fulton Street be referred to the Parking, Traffic and Transit Committee. Carried Stop Signs - Meadow Street Ext./Spencer Road $ Elmira Road Alderman Slattery commented that a person had called him over the weekend regarding an accident at the corner of Meadow Street Ext./ Spencer Road. The accident occurred because someone did not stop for "Stop" sign. The "Stop" sign is covered up by small trees and bushes and sign is quite a distance removed from the actual intersection. It appears that if it were moved further up at the intersection and some kind of a cross line with "STOP" on it painted on the road it might help solve the problem. Alderman Slattery gave sketch of the area to City Engineer Cox. He also commented that the same kind of a problem also exists further up the Elmira Road at Zikakis Chevrolet where many people fail to stop for "S.top"'sign. A painted sign on the road might also be helpful at this point. Resolution By Comm. Walker; Seconded by Comm. Cleveland RESOLVED, That the problem of the "Stop" sign at the intersection of Meadow Street Ext./Spencer Road and the "Stop" sign in'front of Zikakis Chevrolet be referred to the Parking, Traffic and Transit Committee. Carried Comm. Cleveland asked that the following items be added to the agenda: Solicit Bids - Ithaca Transit Buses By Comm. Cleveland; Seconded by Comm. Walker RESOLVED, That the Superintendent be authorized to solicit bids for two new passenger buses for the Ithaca Transit. Carried Extended Bus Service to Cornell and Ithaca College By Comm. Cleveland; Seconded by Comm. Varricchio RESOLVED, That the Ithaca Transit be authorized to furnish.extended bus service to Cornell and Ithaca College for the academic year beginning September 1981 until May of 1982. Carried -7- May 13, 1981 73 NEW BUSINESS: Speed Limit - Stewart Avenue Bridge Mayor Bordoni spoke of request from Cornell Fraternity located on Stewart Avenue before crossing over Stewart Avenue Bridge. The students state they are repeatedly going out into the road to sweep glass from cars that have accidents on what are two 90 degree turns before you approach the bridge as you are going in a northerly direction. They have suggested that someone at the City level look into that particular area and that possibly a slower speed limit sign and/or signs indicating there is a very sharp "Z" curve at that spot might help reduce the accidents in this area. Discussion followed on the floor. Comm. Walsh remarked that several people had spoken to her about the need for some sort of different speed limit on the approach to the Stewart Avenue bridge and across the bridge. It was noted that in the winter time this is an especially slippery surface. 0) Resolution (y) By Comm. Cleveland; Seconded by Comm. Varricchio RESOLVED, That the matter of setting a different speed zone on the Stewart Avenue bridge be referred to the Parking, Traffic W and Transit Committee. Q Q Carried ADJOURNMENT: On a motion the meeting adjourned at 6:55 P.M. Callista F. Paolangeli, Ilep. it C1 rk ,(Raymond Bordoni, Mayor BOARD OF PUBLIC WORKS PROCEILDINGS ACCOUNTS RECEIVABLE 1,1AY 13, 1981 12130 William J. Gerber G2122 27.71 12131 Jason Pettengill G2122 30.45 12132 Lambertis Gibbs F2144 12.37 C2122 8.24 --2133 williaui L- czko F2144 rn G21 6.00 12134 Ithaca College F2650 12.48 G2650 8.32 12135 City of Ithaca G2650 8.83 12136 '-,-,est Seneca St. Corp. F2144 211.23 G2122 172.82 12137 John Ford F2144 4.80 G2122 3.20 12138 Dennis Meek IL. G2122 3.20 1",139 Brian Anderson F2144 7.20 G2122 4.80 TOTI'iL N'R 261.88- TOTAL SR 273.57 TO'Cid, "?535.45 APPROVED BY FINANCE' CO,',,YjIT "7, 1316 Board of Education A2300 334.28 1317 New Yc-r", Stat^ %'Iectric & Gas Corp. A2560 72.00 TOTA-1, 406.28 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting PRESENT: Mayor - Bordoni Commissioners - 4:00 P.M. May 27, 1981 (6) - Brown, Cleveland, Schickel, Varricchio, Walker, Walsh OTHERS PRESENT: Deputy City Clerk - Paolangeli Controller - Spano Deputy Controller - Cafferillo Superintendent - Kinsella Purchasing Agent - Clynes Asst. to Superintendent - Dougherty City Attorney - Shapiro Alderman - Banfield City Engineer - Cox Personnel Administrator - Collins MINUTES: 07) By Comm. Schickel; Seconded by Comm. Cleveland (y) RESOLVED, That the minutes of the May 13, 1981 meeting be (v corrected to read that the matter of sidewalk construction W on Cornell Street be referred to the Highways, Street Lighting and Refuse Committee and that the remainder of the minutes Q be approved as recorded by the Deputy City Clerk. Carried PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: - Paul Nedrow---General President, American Postal Workers Union. Mr. Nedrow spoke to the Board regarding a letter of May 8, 1981 to Mayor Bordoni concerning parking conditions around the Post Office and in the parking ramp. Comm. Cleveland responded that the matter is being looked into by the Parking, Traffic and Transit Committee. Comm. Varricchio commented that the Police Department will be adding extra personnel on -weekends at the parking ramp; to help prevent vandalism and damage being done to vehicles parked there. Superintendent Kinsella invited Mr. Nedrow to meet in his office to discuss the parking problem in the area of the Post Office. Stuart Lewis --Chairman, Marketing Committee --Downtown Ithaca Business Association. Mr. Lewis requested free bus service for the community the weekend of August 27, 28, and 29, 1981. This is the weekend that Cornell and Ithaca College students arrive back in Ithaca and it gives the students as well as local residents a chance to become familiar with our bus service. Mr. Lewis assured the Board that DIBA would run a promotion publicizing the free bus service for this weekend. Discussion followed on the floor. Resolution: By Comm. Walker; Seconded by Comm. Walsh RESOLVED, That the matter of free bus service the weekend of August 27, 28, and 29, 1981 be referred to the Parking, Traffic and Transit Committee. Carried 75 76 - 2- May 27, 1981 PERSONNEL: Superintendent Kinsella reported that a grievance hearing will be held in executive session immediately following this Board meeting. ?��NnT Appointment: Superintendent Kinsella requested approval of0avid E. Brown as a laborer in the Buildings and Grounds Division at $3.97 per hour effective May 18, 1981. Resolution: By Comm. Schickel; Seconded by Comm. Walker RESOLVED, That David E. Brown be appointed as a laborer in Buildings and Grounds Division at $3.97 an hour effective May 18, 1981. Carried WATER AND SANITARY SEWER COMMITTEE: Request for Payment--McFarland-Johnson Engineers: By Comm. Brown; Seconded by Comm. Walker RESOLVED, That a request for payment from McFarland -Johnson Engineers, Inc. for professional services in connection with the Water Filtration Plant engineering study through May IS, 1981, be approved in the amount of $3,855.28. Carried HIGHWAYS, STREET LIGHTING AND. REFUSE COMMITTEE: Bids --Manhole Adjustment Rings: Comm. Walsh reported that one bid was received on May 14. 1981, for supplying manhole adjustment rings. Resolution: By Comm. Walsh; Seconded by Comm. Schickel RESOLVED, That the contract for providing manhole adjustment rings in accordance with the specification dated May 5, 1981,. be awarded to National Utility Products Company for the following bid prices: NB-2300-1-5/8" (for 222" through 242" diameter) ......... $74.00 NB-2500-1-5/8" (for 24 2" through 26 2" diameter) .......'.. a.74?.00 NUPCO all -steel split fixed diameter ring made to order,.55.00 Carried Request for Public Hearing --Curb Construction: Comm. Walsh requested that approval be given to establish a public hearing date of June 10, 1981, at 4:00 P.M. in the Common Council Chambers regarding the proposed new curb construction in the the community development target area. Resolution: By Comm. Walsh; Seconded by Comm. Schickel RESOLVED, That the Board gives approval to establish a public hearing date of June 10, 1981, at 4:00 P.M. in the Common Council Chambers regarding the proposed new curb con- struction in the community development target area. Carried Request to Bid --Curb Construction: Comm. Walsh requested that the Board authorize the advertisement and receipt of bids for proposed new curb construction for 1981. Resolution: By Comm. Walsh; Seconded by Comm. Schickel RESOLVED, That the Board authorizes the advertisement and receipt of bids for proposed new curb construction for 1981. Carried -3- May 27, 1981 7 Sidewalks --Cornell Street: By Comm. Walsh; Seconded by Comm. Cleveland WHEREAS, the Board of Public Works, subsquent to the May 13, 1981 public hearing regarding proposed sidewalk construction on Cornell Street, referred the matter to the Highways, Street Lighting and Refuse Committee, and WHEREAS, communication has been received from the neighborhood committee representative, Carol Ann Brown, on May 23, 19817 recommending construction of walks between Eastwood Avenue and Homestead Road, and WHEREAS, the City will install an appropriate, painted pedes- trian crossing with accompanying warning signs; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works order the sidewalks installed between Eastwood Avenue and Home - Stead Road and authorize the Superintendent to coordinate the project with the affected property owners and the neighborhood group representative, for the purpose of liaison, scheduling (}� and project completion. (Y) Carried N W PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE; Q Farmer's Market License: Q Comm. Schickel reported that the Ithaca Farmer's Market has requested renewal of their license for the 1981 season. Resolution: By Comm. Schickel; Seconded by Comm. -Walker RESOLVED, That the license of the Ithaca Farmer's Market to use the site of the old freight shed on Taughannock Boulevard be renewed under the same terms and conditions that prevailed during its use in the 1980 season; i.e. $500 payable per season in monthly installments, June 1 through October 1. Comm. Walsh asked about improvements to parking lot. Discussion followed on the floor. City Attorney Shapiro informed the Board that in accordance with their license any maintenance work to done should be done at Farmer's Market expense. If there is anything the Board wishes the Farmer's Market to do this would be the pro- per time to bring this up and discuss it with them. A vote on the resolution resulted as follows:. Carried Taughannock Boulevard Property --Public Sale of Property Resolution: By Comm. Schickel; Seconded by Comm. Walker WHEREAS, the property known as 446 Taughannock Boulevard (tax lot 43-1-4) is declared surplus, having no public works value; aeJ t-4r Rx c Po R E: 2 F 1 T 91( E.*5 01-4'E 1)• 1Ii a P COMM," the lease with Agway Petroleum for said property be terminated with proper notice as provided in the lease agreement; &1-- BE IT RESOLVED, That the Common Council shall dispose of said property through a public sale. Discussion followed on the floor. ?g -4- May 27, 1981 Attorney Shapiro will check lease to determine who is responsible for building on said property. A vote on the resolution resulted as follows: Carried Cherry Street Industrial Park --Bid Award --Gravel Fill Comm. Schickel reported that bids were received on May 27, 1981 by the Purchasing Department for supplying gravel fill for Cherry Street Industrial Park. Resolution: By Comm. Schickel; Seconded by Comm. Walker RESOLVED, That a contract for gravel fill for Cherry Street Industrial Park be awarded to Cortland Paving, Lansing, New York, for the low bid of $3.45 per unit .for the total of $10,350.00, contingent upon Common Council approval. FINANCE Audi t Carried ACCOUNTS AND CAPITAL IMPROVEMENTS: C''O1' 11 i 7i i By Comm. Walker; Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 10 of the General Fund accounts of the Department of Public Works and on Abstract No. 10 of the Water and Sewer Fund be approved for payment. IT IS FURTHER RESOLVED, That bills receiv able be approved and ordered rendered. Carried Request for Petty Cash Fund Comm. Walker asked that approval be given for the establishment of a petty cash fund of $100 for the Construction and Maintenance Division of the Department of Public Works with sub Auent sub- mission to the Common Council for final action. Resolution: By Comm. Walker; Seconded by Comm. Schickel RESOLVED, That approval is given for the establishment of a petty cash fund of $100 for the Construction and maintenance Division of the Department of Public Works with -subs'quen_t submission to the Common Council for final action. Carried PARKING,_TRAFFIC AND TRANSIT COM�'ITTEE: Northeast Transit --Contract Renewal Resolution: By Comm. Cleveland; Seconded by Comm. Schickel RESOLVED, That authorization is given to the Mayor to sign contracts for summer service with the Northeast -Transit. Carried Motorcycle Ban --Stewart Park Superintendent Kinsella referred to a letter to the Board from John Asay, SSS Warren Road, regarding the motorcycle ban in Stewart Park. Resolution: By Comm. Cleveland; Seconded by Comm. Walker RESOLVED, That the letter from Mr. John Asay, 5SS Warren Road, regarding ban on motorcycles in Stewart park, be referred to the Public Buildings, Public Grounds, and Parks Committee. Carried -5- May 27, 1981 79 M N W NEW BUSINESS: Bryant Park Civic Association Request for 25 m.p.h. Speed Zone Mayor Bordoni spoke regarding a request from the Bryaht Fark Uivic Association for a 25 m.p.h. speed zone in that area, in the hopes that by making it a 25 m.p.h. speed zone, it would cut down on through truck traffic. Discussion followed on the floor. Resolution: By Comm. Walker; Seconded by Comm. Walsh RESOLVED, That the matter of setting a different speed limit in the Bryant Park area be referred to the P.arking, Traffic, and Transit Committee. Carried EXECUTIVE SESSION: By Comm. Schickel; Seconded by Comm. Walker RESOLVED, That the Board go into Executive Session at the close of this meeting for a grievance hearing. ADJOURNMENT: On a motion the regular meeting adjourned at 5:20 P.M. allista F. Paolangeli, Ufp. City Clerk/ U Raymond Bordoni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE MAY 27, 1981 12140 City of Ithaca F8316-309 118.14 G8116-309 177.20 12141 City of Ithaca F8316-309 106.67 G8116-309 160.01 12142 City of Ithaca F8316-309 340.15 G8116-309 510.23 12143 City of Ithaca F8316-309 7.71 G8116-309 11.56 12144 City of Ithaca F8316-309 1785.55 G8116-309 2678.33 12145 City of Ithaca F8316-309 163.67 G8116-309 245.50 12146 City of Ithaca F8316-309 108.40 G8116-309 162.61 12147 City of Ithaca F8316-309 335.48 G8116-309 503.21 12148 City of Ithaca F8316-309 14.21 G8116-309 21.32 12149 City of Ithaca F8316-309 1520.90 G8116-309 2281.35 12150 Albanese Plumbing F2144 18.60 G2122 12.40 12151 Glenn Smith F2144 9.60 G2122 6.40 12152 R. Weber F2144 7.20 G2122 4.80 12153 Sheila Stone F2144 -4.80 G2122 3.20 12154 City of Ithaca G2801 4142.40 12155 City of Ithaca G2801 496043 12156 City of Ithaca G2801 573.17 12157 Audrey Cooper G2122 298.10 TOTAL WR 4541.08 TOTAL SR 12288.22 Total $16,829.30 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.rt, June 10, 1981 PRESENT: Mayor - Bordoni Commissioners (5) - Brown, Cleveland, Schickel, Varricchio, Walker ABSENT: Commissioner (1) - Walsh OTHERS PRESENT: Dep. Clerk - Paolangeli City Controller - SPano Asst. Controller - Cafferillo City Attorney - Shapiro City Engineer - Cox Asst. to Supt. - Dougherty Aldermen - E. Holman, Banfield PLEDGE OF ALLEGIANCE: Co Mayor Bordoni led all present in the Pledge of Allegiance to the O American flag. A4INUTES : Q By Comm. Walker: Seconded by Comm. Cleveland a RESOLVED, That the minutes of the May 27, 1981 meeting be corrected Q as follows: The first word in the second paragraph of the resolution under "Taughannock Boulevard Property --Public Sale of Property" should be changed to read "RESOLVED" rather than "WHEREAS," and That the rest of the minutes be approved as recorded by the Deputy City Clerk. PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Safety Problem --Court Street between Albany an Plain Streets Alderman Holman referrej to a letter she -had received from Dan C. Lee, Principal, Central Elementary School, pointing out a safety problem to motorist. and pedestrians who use the Central School and GIAC facilities: the problem being on the north side of Court Street between Albany and Plain Streets where parking is permitted. Mayor Bordoni commented that a meeting had been arranged for the following morning between himself and Supt. Backer to discuss the problem. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the letter from Dan C. Lee regarding safety on Court Street be referred to the Parking, Traffic and Transit Committee for review of the matter, and report back. Carried Unanimously Bus Service--Nate's Floral Estates Hs. Virginia Pickens, Nate's Floral,Estates Lot 56, and Mrs. Glenola Wilson, Lot 79, presented a petition containing more than 100 signatures from the residents of Nate's Floral Estates trailer park in which they request city bus service to the Estates. rIavor Sordoni read the following letter: "May 18, 1981 Mayor Raymond Bordoni City Hall Dear mayor Bordoni: A majority of tenants at Nate's Floral Estates Mobile Home Park and the corporate officers of Nate's Floral Estates formally request bus service be extended as soon as possible the approximately -twelve hundred feet distance from Smith's Hardware to our park. We have -patiently waited for this, with no results. Please do your best to rovide this needed and deserved service. P -2- June 10, 1981 If the above is provided, the City of Ithaca would readily appreciate increased return of tax dollars from more sales and home units in our park. The human benefits for our elderly speak for themselves. Your prompt attention to this matter would be greatly appreciated. Yours truly, Reuben I. Weiner, M.D. cc: Donald Kinsella, Superintendent, Dept. of Public Works John Dougherty, Asst. Superintendent, Dept. of Public Works Bernard Carpenter, Dept. of Transportation Donald Slattery, First Ward Alderman Rudolph Saccucci, First Ward Alderman" Mayor Bordoni replied to Dr. Weiner's letter, advising him that the matter had been noted, and assured him that the matter is being looked into and discussed; also, he will keep Doctor Weiner inforf-!ed as to the progress of the matter. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, the petition from residents of Nate's Floral Estates and letter from Dr. Reuben Weiner, requesting bus service to Nate's Floral Estates, be referred to the Parking, Traffic and Transit Committee. Carried Unanimously COTIMUN I CATIONS: Motorcycle PaFking Mayor Bordoni presented the following letter, copies of which had been distributed to members of the Board: "Dear Sir: I work downtown nearly every day and many times I need a vehicle close°- at hand so I use a metered parking space. The problem that I run into is that except in the dead of winter I drive a motorcycle. I have tried to park in such a way as to completely take over a parking space, but what often happens is that a car (often a small one) takes over what is left of the parking space. The police tend to assume that the car has rights to the space and I get a ticket. This has happened to me many times in the last few years and I am really getting tired of it. I wonder if you might direct the public works department to designate a few spaces in downtown for motorcycles. T know that this is already done elsewhere (Cornell) and seems to work well. With the price of gas these days, there are many more motorcycles on the road and it would be a good idea if we didn't take up valuable street parking needlessly. I thank you for your time and hope that you will think about my - suggestion. Best wishes, Terence J. Garahan Associate Editor The Grapevine Weekly" Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the letter from Terence Garahan requesting parking for motorcycles be referred to the Parking, Traffic and Transit Committee. Carried Unanimously SPECIAL ORDER OF BUSINESS: Public Hearing --New Curb Construction and Assessments in Northside Resolution to Open Public Hearing By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the public hearing to consider new curb construction and assessments in Northside in connection with the Community Develop- ment Neighborhood Improvement Project be opened. Carried Unanimously t -3- June 10, 1903 Edward Miccinatti, an employee and representative of H. W. Taynton Co., Inc., 407 Third Street, spoke to the Board about drainage problems the company would have if curbs were installed in the Franklin and Third Street area, and asked to be excluded from the curb construction. City Engineer Cox responded to Mr. Miccinatti. Mayor Bordoni, Chairman, Ithaca Urban Renewal Agency, explained his thinking concerning the curbs, and the reasoning behind the IURA's resolution relating to the curbs. Resolution to Close Public Hearing By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the public hearing to consider new curb construction and assessments in Northside in connection with the Community Develop- ment Neighborhood Improvement Project be closed. Carried Unanimously Resolution from IURA/CDA (HIGHWAYS, STREET LIGHTING AND REFUSE CO!-1MITTEE; Read by Mayor Bordoni: "RESOLVED, That the IURA/CDA authorizes the DPW to bid out the drainage (Y) work in Northside and Southside as recommended by the DPW with the N deletion of the south side of Franklin Street between 2nd and 3rd. LiJ Streets and adding the east and west sides of 4th Street between Hancock and the Power Station and the west side of 1st Street between Hancock and Adams Streets, and BE IT FURTHER RESOLVED, That the BPW be asked to waive the requirement that residential properties be assessed 500 of the cost of new curbs for this project." Comm. Walker pointed out that the Board of Public Works has no authority over the use of Community Development funds. Although the City has a policy regarding curb and gutter construction to assess 50% of it backto the owner of the property regardless of whether it is residential or commercial, the BPZ^I has no authority over the assessment of any reimbursement for the use of CD funds. Therefore, the second part of the resolution is something the BPW cannot act on. City Attorney Shapiro remarked that if CD wants to pay for the whole project that is acceptable, but the Board should not get into the position of waiving assessments. The Board did not act on the IURA/CD resolution. Tor. Miccinatti agreed that if the City decides to install gutters and/or curbs at no cost to the Taynton Co. they would be agreeable to this. Resolution By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That, if the City Engineer and IURA agree on parcels to be curbed and/or guttered, the Board authorizes the City Engineer to put the job out to bid. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously PARKING, TRAFFIC AND TRANSIT COP,!MITTEE: Special Parking on Fulton Street Barbara Caldwell spoke to the Board regarding her problem as a Handicapped person in need of parking on North Fulton Street. Mayor Bordoni, Comm. Cleveland and Comm. Brown responded to Pas.. Caldwell, explaining that the committee has been studying the problem, and hopefully, will have a solution for presentation at the next meeting of the Board. 84 -4- June 10, 1981 /1 - PERSONNEL: Appointments Approval was requested for the appointment of Charles E. Griffin as Water Treatment Plant Operator Trainee in the Water and Sewer Division at an annual salary of $8,794, effective June 7, 1981. Resolution By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, the Board approves the appointment of Charles E. Griffin as Water Treatment Plant Operator Trainee in the Water and Sewer Division at an annual salary of $8,794, effective June 7, 1981. Carried Unanimously Approval was regeusted for the appointment of Frank G. Eggleston as Sewer Treatment Plant Operator Trainee in the Water and Sewer Division at an annual salary of $8,794, effective June 1, 1981. Resolution By Comm. chickel: Seconded by Comm. Walker RESOLVED, The Board approves the appointment of Frank G. Eggleston as Sewer Treatment Plant Operator Trainee in the Water and Sewer Division at an annual salary of $8,794, effective June 1, 1981. Carried Unanimously WATER AND SANITARY SEWERS COMMITTEE: Bill --Stearns $ Wheler By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a bill from Stearns $ Wheler for professional engi- neering services in connection with the Sewer System Evaluation Survey through April 1981, be approved in the amount of $4,291.44. Carried Unanimously HIGHWAYS, STREET LIGHTING AND -REFUSE COr,Pff TTEE: Bids --Construction Material Comm. Walker reported that bids were received for supplying bituminous products, asphalt concrete, crushed limestone, and transit mix concrete. Resolution By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the bids received for supplying in accordance with the specification dated May to committee for study and recommendation. Carried Unanimously bituminous products 15, 1981, be referred Resolution By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the contract for supplying ashpalt concrete in accordance with the specification dated May 15, 1981, be awarded to General Crushed Stone. Carried Unanimously Resolution By Comm. Walker: Seconded by Comm. Cleveland RESOLVED,, -That the contract for supplying crushed limestone in accordance with the specification dated May 15, 1931, be awarded to Cayuga.Crushed Stone. Carried Unanimously Resolution By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the contract for supplying transit mix concrete in accordance with the specification dated May 15, 1981, be awarded to University Sand $ Gravel. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously -5- June 10, 198ri' PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COrPIITTEE: Request for Payment --O'Brien & Gere By Comm. Sc is ek 1: Seconded by Comm. Walker RESOLVED, That a request for payment from O'Brien $ Gere for pro- fessional services in connection with the Cherry Street Industrial Park through May 2, 1981, be approved in the amount of $2,405.44. Carried Unanimously Bids--1981 Sidewalk Construction Program Comm. Schic el reported that bids were received for the 1981 side- walk construction program. Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the contract for construction of sidewalks for the 1981 construction program in accordance with the specification dated May 20, 1981, be awarded to F $ J Construction. Carried Unanimously Agreement with O'Brien-Taube Associates By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the Mayor be authorized to execute an agreement with (Y) O'Brien-Taube Associates for design services in connection with the N Cass Park lobby expansion program, subject to review and approval W by the City Attorney. Funds for said work will be provided 50% by the Heritage Conservation and Recreational Services grant and 50% by local funding: cost of the architectural services not to exceed Q $22,000. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMP-4ITTEE: Audit By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 11 of the General Fund accounts of the Department of Public Works and on Abstract No. 11 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: American Postal Workers Union Request re. Parking Comm. Cleveland reported that the postal workers' request regarding problems is still in committee. Cornell Fraternity Request To Set Different Speed Zone on Stewart Avenue Bridge Comm. Cleveland reported that the committee has discussed the request with the Traffic Engineer, and that speed signs will be erected. Stop Sign Problem at Intersection of Meadow Street Ext./Spencer Road Comm. Cleveland reported that a new stop sign will be installed at this intersection, the brush will be cleaned out, and stop will be painted on the road. Cornell Street Sidewalks Comm. Cleveland reported that Comm. Walsh is working on the Cornell Street Sidewalks and will probably report at the next meeting. Special Parking on Fulton Street Comm. Cleveland reported this item is still in committee. 86 -6- June 10, 1981 NEW BUSINESS: Uncut Grass; Garbage at Curbs Alderman Banfield reported receiving innumerable calls regarding properties in the Fall Creek Area on which the lawns were not cut; also, people have been putting garbage on the curbs in advance of pickup. He asked if the Board would consider a public relations meeting to let citizens know what they can do about these problems -- where to call, etc. to take care of the problems. Discussion followed on the floor. Mayor Bordoni suggested that perhaps the media would give some publicity to the problem. Alderman Banfield will discuss the matter of the garbage with Common Council and try to find a solution. ADJOURNMENT: n a motion the meeting adjourned at 5:40 p.m. allista F. Paolange D . City Cle rk Raymond Bor oni, Mayor '"` BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JUNE 10, 1981 1318 Richard and Arvilla Virgil A1710 68.22 1319 David A. Smith A1710 1,060.53 1320 Nancy Gersh A1710 25.00 1321 New York State Electric & Gas Corp. A2650 95.00 TOTAL 1,248.75 APPROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK_ Regular Meeting 4:00 P.M. June 24, 1981 PRESENT: Mayor - Bordoni Commissioners - (6) - Brown, Cleveland, Schickel, Varricchio, Walker, Walsh OTHERS PRESENT: Deputy City Clerk - Paolangeli City Controller - Spano Purchasing Agent - Clynes Asst. to Superintendent - Dougherty City Attorney - Shapiro Superintendent - Kinsella Alderman - Banfield-. MINUTES: By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, That the minutes of June 10, 1981 meeting be approved as recorded by the Deputy City Clerk. (y) N Carried Unanimously W PERSONNEL: Appointment ` Superintendent Kinsella requested approval of Stephen D. Kamm as a Water Treatment Plant Operator Trainee in the Water and Sewer Division at an annual salary of $8,794, effective June 19, 1981. Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, the Board approves the appointment of Stephen D. Kamm as a Water Treatment Plant Operator Trainee in the Water and Sewer Division at an annual salary of $8,794, effective June 19, 1981. Carried Unanimously Promotion Superintendent Kinsella requested approval. for the promotion of Ronald Quarrella from Laborer to Maintenance Worker in. the Construction and Maintenance Division at $4.12 per hour, effective June 28, 1981 Resolution By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, the Board approves the promotion of Ronald Quarrella from -Laborer to Maintenance Worker in the Construction and Maintenance Division at $4.12 per hour, effective June 28, 1981. Carried Unanimously WATER AND SANITARY SEWER COMMITTEE: Bids --Water Meters Comm. Brown reported that bids were received June 18, 1981 for supplying water meters with remote reading devices. Resolution By Comm. Brown: Seconded by Comm. Walker RESOLVED, That the contract for supplying water meters with remote reading devices in accordance with specifications dated June 10, 1981, be awarded to the Badger Company. Carried Unanimously S( Bill--Stearns & Wheler By Comm. Brown: Seconded by Comm. Walker RESOLVED, That a bill from Stearns y Wheler for professional services in connection with the Deep Shaft Biological Treat- ment Plant through April, 1981, be approved in the amount of $7,936.60. Carried Unanimously Sewage Treatment Plant Design Contract Comm. Brown referred to design agreement with Stearns & Wheler Engineers and Scientists for additions and modifications to wastewater treatment facility. The Water and Sanitary Sewer Committee needs more time for study and discussion on the matter. All Board members are invited to attend committee meeting on this matter. HIGHWAYS, STREET LIGHTING AND REFUSE COMMITEE_: Bids --Construction Material Comm. Walsh reported that bids were received for supplying bituminous products as reported at meeting of June 10, 1981. Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the contract for supplying bituminous products in accordance with the specifications dated May 15, 1981, be awarded to Neil Guiles, Inc. Carried Unanimously Bid --To Repair Sweeper Comm. Walsh reported that one bid was received on June 10, 1981, for repairs to a sweeper. l Resolution By Comm. Walsh: Seconded by Comm. Walker w RESOLVED, That the contract for repairing a sweeper in accordance with the specifications dated June 2, 1981, be awarded to Ecolotec, Inc. Carried Unanimously Bill --Northeast Appraisal & Management Co., Inc. By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a bill from Northeast Appraisal & Management, Co., Inc. for appraisal services in connection with right-of- way taking for the Aurora and Prospect intersection improvement project be approved in the amount of $973.15. Carried Unanimously PUBLIC BUILDINGS. PUBLIC GROUNDS AND PARKS COMMITTEE: Cherry Street Industrial Park --Progress Report Superintendent Kinsella reported that gravel fill is being hauled into place in accordance with contract specifications at the Cherry Street Industrial Park, FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENT COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That Bills audited and approved by the Finance Committee as listed on Abstract No. 12 of the General Fund accounts of the Department of Public Works and on Abstract No. 12 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously -3- 8 () Temporary Truck Drivers --Construction $ Maintenance Division Asst. to Superintendent Dougherty gave report on need of hiring two temporary truck drivers for the summer in the Construction and Maintenance Division. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board authorizes the hiring of two temporary truck drivers for the summer in the Construction and Maintenance Division, upon approval of the Budget and Administration Committee. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Request for Parking -by Barbara Caldwell, N. Fulton Street Comm. Cleveland reported that the Parking, Traffic and Transit Committee has spent much time in studying the problem of Barbara Caldwell's request for parking in the N. Fulton Street area. Comm. Brown reported that many possibilities and options were (Y) discussed in trying to solve this problem -but it had not been possible for the City to find a solution to parking on N.. Fulton LIJ Street at this time. Comm. Schickel asked that the entire question of alternate parking be reviewed. Comm. Cleveland will obtain copies of alternate parking study from Traffic Engineer Gombas for all members of the Board. Resolution By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, That the request from Barbara Caldwell for special parking on N. Fulton Street, regretfully be denied at this time. Carried Unanimously Superintendent Kinsella will write a letter to Ms. Caldwell explaining the situation, and will report back to the Board further on the matter of alternate side parking. Bus Service-- Nate's Floral Estates Comm. Cleveland reported that the Parking, Traffic & Transit Committee recognizes Nate's Floral Estates to be an area of growing potential for the Transit System in both residential and commercial usage. All existing routes are at the maximum time utilization and cannot serve this area without sacrificing service to another area. Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the request for bus service at Nate's Floral Estates be denied at this time, and staff be directed to con- sider this area for service on any future new route. Carried. Unanimously Mayor Bordoni asked the media to publicize this matter so that people would be notified of the Board's decision. Request for Free Bus Service --August 27th, 28th, & 29th, 1981 Comm. Cleveland reported that a request for free bus service on August 27th, 28th, & 29th, 1981, was received from the Downtown Ithaca Businessmen's Association. This would be part of a "Welcome Back Students" promotion. Free bus service was not given in 1980 during this time period and buses were filled. 40 -4- The loss of revenue for these three days is estimated to.be $3,000. Staff is of the opinion that due to these reasons the benefits to the Transit System would be minor. Resolution By Comm. Cleveland:- Seconded by Comm. Walker RESOLVED, That the request by the Downtown Businessmen's Association for free bus service on August 27th, 28th, $ 29th, 1981, as part of a "Welcome Back Students" promotion, be denied because of the unnecessary costs to the City. Comm. Schickel requested that the Parking, Traffic $ Transit Committee meet with the DIBA to discuss this matter. Alderman Banfield remarked that if at all possible he would like to see a compromise worked out to encourage students to use the Ithaca Transit System and to shop downtown Ithaca. The Parking, Traffic and Transit Committee will meet with DIBA to discuss a compromise solution to free bus service on August 27th, 28th $ 29th, 1981. Resolution to deny free bus service on August 27th, 28th, $ 29th, 1981,.was withdrawn. OLD BUSINESS: Court Street --Pedestrian Crossing Mayor Bodoni reported that Superintendent Backer and his fiscal operations manager, Mr. Butler has been in contact with City Traffic Engineer, Mr. Gombas, and they are working out a solution to -the problem on Court -Street on the -pedestrian crossing and the problem is being taken care of. Motorcycle Parking Comm. Cleveland reported on letter from Terence Garahan regarding motorcycle parking at meters. Resolution By Comm. Cleveland: Seconded by Comm. Walsh RESOLVED, That the matter of motorcycle parking be referred to Superintendent Kinsella and City Traffic Engineer, Mr. Gombas. Carried Unanimously Motorcycles in Parks Comm. Schickel reported that matter of motorcycles in Stewart Park is still being studied by the Public Buildings, Public Grounds and Parks Committee. Postal Workers Request for Parking Superintendent Kinsella reported that he is following up on the Postal Workers request for parking. Green and Cayuga Street Crossing Comm. Schickel requested Mayor Bordoni or Superintendent Kinsella to write to the Department of Transportation regarding the crossing on Green and Cayuga Streets, where another near accident has just recently occurred. The Mayor responded lie has been in touch with with Mr. John Powers of the Department of Transportation and expects them to be replying to City's concerns by the end of June, regarding walk cycles for that area. -5- Tioga and Farm Street Intersection Alderman Banfield asked about intersection at Tioga and Farm Streets, where a number of accidents have been occurring. The matter will be reviewed by the Parking, Traffic and Transit Committee. Jay and Cayuga Streets Intersection Alderman Banfield reported that the intersection of Jay and Cayuga Streets is also a problem intersection. The matter was referred to the Parking, Traffic and Transit Committee. Cinderella Ballfield Alderman Banfiel t anked the Department of Public Works for taking such good care of the Cinderella Ballfields this year. Re -Arm Committee Comm. Cleveland asked about retirements and Re -Arm Committee. Superintendent Kinsella responded that he will be working with this committee. ADJOURNMENT: On a motion the meeting adjourned.at 5:10 P.M. Callista F. Paolangeli, ep. Clerk ��'aymond Bordoni, Mayor 91 BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE JUNE 24, 1981 12158 Village of Trumansburg F2144 84.65 12159 Drumheller F2144 161.51 12160 City of Ithaca G2650 114.66 12161 J & S Enterprises F2142 50.00 12162 City of Ithaca G2650 66.58 12163 Eco Research Ltd. G2650 66.33 12164 City of Ithaca F2650 420.17 12165 Vera D. McGee F2144 11.23 G2122 7.48 12166 R. Gelinas F2144 27.60 G2122 18.40 12167 D H Brewer F2144 4.20 G2122 2.80 12168 Frank Orzino F2144 22.20 G2122 14.80 12169 Fred Schwartz F2144 6.00 G2122 4.00 12170 Glenn Smith F2144 7.80 G2122 5.20 12171 R. Weber F2144 7.80 G2122 5.20 12172 Cornell University G2120 26930.06 TOTAL WR 803.16 TOTAL SR 27235.51 TOTAL 28,038.67 APPROVED BY FINANCE COMMITTEE I 1322 Steven Mansch A1110 63.73 ,_3 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. July 8, 1981 PRESENT: Commissioners (6) - Brown, Cleveland, Varricchio, Walker, Walsh, Schickel ABSENT: Mayor - Bordoni OTHERS PRESENT: Dep. Clerk - Paolangeli City Controller - Spano Asst. City Attorney - Nash Purchasing Agent - Clynes Planner - Sieverding Dep. City Controller - Cafferillo Alderman - Banfield Asst. to Supt. of Public Works - Dougherty City Engineer - Cox Supt. of Public -Works - Kinsella In the absence of Mayor Bordoni the meeting was chaired by Comm. Schickel. MINUTES: By Comm. Cleveland: Seconded by Comm. Varricchio RESOLVED, That the minutes of the June 24, 1981 meeting of the Board of Public Works be corrected as follows: Under Parking, Traffic and Transit Committee --Court Street --Pedes- trian Crossing --the first sentence should be changed to read "...that Superintendent Backer and Mr. Butler, Director of Schools Facilities and Operations, have been in contact with ...." and the remainder of the minutes be approved as recorded by the Deputy City Clerk. COMMUNICATIONS: Chm. Schickel reported that Mayor Bordoni had left a note referring to requests he had received from residents for a "no turn on red" sign on the corner of Fulton Street where it joins Meadow Street. Resolution By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, the consideration of a request for a "no turn on red" sign on the corner of Fulton Street where it joins Meadow Street be referred to the Traffic Engineer. Carried Unanimously Request from Dr. Speno Alderman Banfield referred to a letter from Dr. Speno requesting a reduced speed limit at a point further to the southwest than it is at present, and a flashing yellow light at the intersection of Buttermilk Falls Road and the Elmira Road (Route 13). Discussion followed on the floor. Resolution By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the request from Dr. Speno for a reduced speed limit and flashing yellow light be referred to the Parking, Traffic and Transit Committee and the appropriate bodies in the New York State Department of Transportation (NYSDoT). Carried Unanimously PERSONNEL: Appointment of Transit Supervisor By Comm. Walker: Seconded by Comm. Cleveland WHEREAS, the "Certification of Eligibles" for the position of Transit Supervisor has been received; -2- July 8, 1981 THEREFORE, BE IT RESOLVED, That approval be appointment of Bernard J. Carpenter -to the visor in the Transit Division at an annual effective July 8, 1981. given for the permanent position Transit Super - salary of $19,373.00, Carried Unanimously Amendment of Personnel Roster By Comm. Walker: Seconded by Comm. Cleveland WHEREAS, one of the recommendations of the Department's productivity study by Donald Spanier Associates was to add an engineer to the Engineering Division staff, and WHEREAS, this Board subsequently determined that there should be no addition to the Division's strength at that time; THEREFORE, BE IT RESOLVED, That the authorized roster of the Engi- neering Division be amended to include one position of Junior Engineer and to delete one position of Senior Engineering Aide, subject to approval of the Budget and Administration Committee of Council. Carried Unanimously WATER AND'SANUARY SEWER COMMITTEE: equest _ or payment --Stearns &V eler y Comm. Brown: beconded by Comm, Walker RESOLVED, That a request for payment from Stearns & Wheler for pro- fessional services in connection with the Sewer System Evaluation Survey through May 1981, be approved in the amount of $336.53. Carried Unanimously Request for payment --Stearns_& Wheler By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a request for payment from Stearns & Wheler for professional services in connection with the Deep Shaft Biological Treatment Plant through May 1981 be approved in the amount of $384.62. Carried Unanimously Request for payment--McFarland-Johnson Engineers, Inc. By Comm. Brown: Secon e by Comm. Varricchio RESOLVED, That a request for payment from McFarland -Johnson Engineers, Inc. for professional services in connection with the Water Filtra- tion Plant Study, be approved in the amount of $3,649.09. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Design of Addition and Modifications to Wastewater Treatment Facilities in City of Ithaca Agreement By Comm. Brown: Secondedbeconded by Comm. Walker WHEREAS, the Common Council of the City of Ithaca has authorized the Superintendent of Public Works to file applications to the federal and state governments for financial aid for the design and construction of the proposed Sewage Treatment Facilities, Project C-36-1095, and WHEREAS, an application was filed for financial assistance to design„ said facilities (Step II), a part of said application being the pro- posed design contract with Stearns $ Wheler, and WHEREAS, the Superintendent has received New York State Department of Environmental Conservation approval of the proposed agreement with Stearns $ Wheler for design of the proposed wastewater facilities; NOW, THEREFORE, BE IT RESOLVED, That this Board approves the Agreement between Owner and Engineer for professional Services between the City of Ithaca, New York -and Stearns & Wheler Engineers and Scientists for project C-36-1095-02-0, Design of Additions and Modifications to Wastewater Treatment Facilities in City of Ithaca, 1981, #1053. *1VHEREAS, this Board authorized the Superintendent to accent a Federal grant offer for assistance for the design, and -3- July 8, 19819 5 BE IT FURTHER RESOLVED, That the Mayor be authorized to execute said agreement with the approval of the City Attorney, or the Assistant City Attorney, in his absence. Comm. Walker summarized his understanding of the project. He recom- mended approval of the agreement. Chairman Schickel commented that the questions which he had submitted in writing concerning the project had not been adequately answered, and he still wished to ask questions and get some answers. He main- tained that the contract, as proposed, is very loose --engineers can increase the cost pretty much at will. The cost has already escalated from a "few million dollars" to 29 million dollars. As the contract is written, a plant could be designed to cost 60 million dollars, and then they would be told about it. City Engineer Cox replied that that is not accurate --that the federal grant received is for the project applied for and spelled out: in the application as being the plant recommended in the facilities plan -- so the general type of plant, location, size, etc. are pretty well spelled out. Also there is another check --the plant is subject to a (y) value engineering study by a completely separate firm comprised of experts in the various fields. The design will be scrutinized to assure that this plant is the best for the money. W Chairman Schickel further commented that he didn't feel the contract covers the.total project. There is no mention in it of the under- ground work which must be done to comply with the sewer system evalu- ation survey presently underway. There is no mention of the industrial pretreatment work which must be,done. He asked. what else isn't included, what else is likely to come along a couple of years down the road. He said that before the city commits itself to this size a. project, it should know exactly what it is getting into --the total project. City Engineer Cox said that at this time there are really four different involvements--the-design, the pretreatment, the sewer system evaluation survey and the value engineering study. Chairman Schickel made the observation that he would. like to see a contract including penalty for overrun and reward for. saving. Chairman Schickel commented that the original contract assured the city that they were not committed to the same engineer for the design, and he doesn't believe the city can get the best deal by giving it to Stearns -and Wheler without soliciting proposals from other engineering firms. City Engineer Cox explained the procedure followed at the beginning when Stearns $ Wheler were chosen to do Step I of the project. And, because the city was satisfied with their performance of Step I, that decided them to go with Stearns & Wheler. City Engineer Cox reviewed the calendar of events up to the request to the city to sign. Chairman Schickel commented that the project should have the backing and approval of the Common Council and all participants, as well as the Board of Public Works. He was assured that the participants had been in communication. Alderman Banfield commented that he didn't know what the time frame is, but the committee is meeting almost weekly discussing the two proposals for the ownership of the facility; he thinks Chm. Schickel's points should be raised to the Council so they would at least be aware of them. City Engineer Cox responded that it was up to the City to be responsible for the project. A vote on the resolution resulted as follows: Ayes (5) - Brown, Cleveland, Varricchio, Walsh, Walker Nay (1) - Schickel Carried 96 -4- July 8, 1981 HIGIRVAYS, STREET LIGHTING AND REFUSE COMMITTEE: Contract --Aerial Lift Comm. Walsh reported that bids have been received to overhaul and update the aerial lift and new chassis. Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the contract to overhaul and update the aerial lift in accordance with the specifications of June 18, 1981, be awarded to Gallagher Equipment for their bid of $18,385.00, and BE IT FURTHER RESOLVED, That the contract to supply a new chassis in accordance with the specifications of June 18, 1981, be awarded to. Spencer Ford for their bid price of $20,973.99. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes- (5) - Brown, Varricchio, Walker, Walsh, Schickel Nay, (1) - Cleveland Carried $RID'GES CREEKS & 'STORM DRAINAGE COMMI"TTEE: Comm. Varricchio had nothing to report under this committee. However, he did report on meeting with Tom Hilton, President of the DIBA, regarding their request for free bus service on August 27th, 28th and 29th, 1981, as part of a "Welcome Back Students" promotion. He said the DIBA planned to meet the following day and get back to him. PUBLI"C BUILDINGS GROUNDS AND PARKS COW4ITTEE: Hillview Par Presentation Planner Herman Sieverding reported briefly on the proposed project of developing Hillview Park. He will be coordinating a meeting with a subcommittee of the Urban Renewal Agency, the Building and Grounds Committee, Bob Leathers, Project Consultant and Supt. Kinsella within the next few days and before reporting back to the Board on July 22, 1981, at which time they will request authorization to go to bid on the project. He also reported that the city's portion of the funding will be paid from Community Development funds. Additional Man Hours at Newman Golf Course By.Comm. Walsh: Seconded y Comm. Cleveland WHEREAS, increased usage, attendance and resultant demands have been placed upon the facilities of the Newman Golf Course and Club House area, and WHEREAS, a total of 86 man hours were originally allocated for the 1981 season; THEREFORE, BE IT RESOLVED, That an additional 24 man hours be approved, bringing the total man hours per Club House operation to the previous year's total of 110 man hours, and IT I'S FURTHER RESOLVED, That this measure be forwarded to the Budget and Administration Committee for approval. Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 13 of the General Fund accounts of the Depart- ment of Public Works and on Abstract No. 12 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMMITTEE: Downtown Parking Study - Mayor Bordoni The discussion of the Downtown Parking Study was tabled until the July 22, 1981 meeting of the Board. -5- July 8, 19 819 7 Motorcycle Parking (Ref. Letter from Terence Garahan) Supt. Kinsella reported that he will be checking with Traffic Engineer Gombas when he returns from vacation regarding motorcycle parking and will report back at the July 22, 1981 meeting. Comm. Varricchio asked about the request for motorcycles in Stewart Park and was told that the request is still in committee. Executive Session By Comm. Cleveland: Seconded by Comm. Walsh RESOLVED, That the Board adjourn into Executive Session. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5:20 p.m. allista F. Paolangeli, Vbputy City Clerk Raymond Bordoni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. July 22, 1981 PRESENT: Commissioners - (4) - Cleveland, Schickel, Walker, Walsh ABSENT: Mayor Bordoni City Attorney Shapiro Commissioner Brown Commissioner Varricchio OTHERS PRESENT: Deputy City Clerk - Paolangeli City Controller - Spano Dep: Controller - Cafferillo Purchasing Agent - Clynes Asst. City Engineer - Barber City Engineer - Cox G) Planner - Sieverding (y) Alderman - Banfield N In absence of Mayor Bordoni the meeting was chaired by Vice- Lli Chairman Schickel. Q MINUTES: By Comm. Walker Seconded By Comm. Cleveland RESOLVED, That the minutes of the July 8, 1981 meeting be approved as recorded by the Deputy City Clerk. Carried SPECIAL ORDER OF BUSINESS: Public Hearing --Sidewalk Repairs Resolution to Open Public Hearing By Comm. Cleveland: Seconded by Comm Walker RESOLVED, That the public hearing on sidewalk repairs be opened. Carried Robert Morrison, 127 Prospect Street, asked the Board if when his sidewalk assessment is paid and the work is done, will it meet city compliance. Charles Barber responded that the work that will be done wi7.1. definately meet city requirements 1000. The city is planning another contract that will repair more of his walk that will not be under this assessment and he will not be charged for that. Resolution to Close Public Hearing By Comm. Walsh: Seconded by Comm. Cleveland RESOLVED, That the public hearings on sidewalk repairs be closed. Carried Resolution By Comm. Walsh: Seconded by Comm. Walker WHEREAS) a public -hearing as required by the City Charter has been held on this 22nd day of July , 1981, to afford property owners an opportunityto show cause why they have not complied with a final notice to have thier sidewalks repaired, and WHEREAS, nine property owners served with final notice have failed to comply, 99 100 -2- July 22, 1981 NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to cause.the repair of said sidewalks as reported to the Board at the beginning of this meeting, and upon com- pletion of such repair, certify the cost thereof to this Board for levy against the respective properties as provided by the City Charter. Carried PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: .Penalty on Water $ Sewer Bill Joan tun tner, BookKeeper for Belle Aire Apartments, 700 Stewart Avenue, asked for expungement of penalty of water & sewer bill, due to its being postmarked on the 16th instead of the 15th. Discussion followed on the floor. Resolution By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That the request from Joan Stundtner, Bookkeeper for Belle Aire Apartments, 700 Stewart Avenue, for expungerent of penalty on water $ sewer bill be denied. A vote on the resolution resulted as follows: Walker - Aye Cleveland - Aye Schickel - Nay Walsh - Nay Ayes - (2) Nays - (2) Tie Vote The Board will obtain a ruling from City Attorney Shapiro on procedure for tie vote. PUBLIC BUILDINGS, PUBLIC GROUNDS AND PARKS COMMITTEE: Cass Park Expansion David Taube of O'Brien and Taube Associates gave a presenta- tion on the Cass Park expansion. He showed design drawings, floor plan and model. He explained what the expansion, would do and where the changes would occur. Resolution By Comm. Walsh: Seconded by Comm. Cleveland WHEREAS, a presentation by architects O'Brien Taube Associates has been made to this Board on the proposed Cass Park lobby expansion, and WHEREAS, the proposed design also has the approval of the Youth Bureau, NOW, THEREFORE, BE IT RESOLVED, That this Board accept the design as presented and authorize the department to receive bids on the proposed construction. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Hillview Park Recreation Project Robert Leathers presented plans for Hillview Park Recreation project. He explained the background of the project; showed design of project and explained what the project consisted of on both upper and lower levels. -3- July 22, 1981 101 Resolution By Comm. Walsh: Seconded by Comm. Walker WHEREAS, the Planning Department in coordination with architect Robert Leathers have substantially completed final plans and specifications for a Community Development project, namely, Hillview Park Recreation Project, and WHEREAS, funds are allocated through the Community Development program for bids for this project, NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to advertise for bids on this project. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried WATER $ SANITARY SEWER COMMITTEE: G) Request for.Payment--McFarlan -Johnson By Comm. Cleveland: Seconded by Comm. Walsh N RESOLVED, That a bill from McFarland -Johnson for professional Lii services in connection with the water filtration plant- sludge study, be approved in the amount of $2,507.76. d Carried uest to Establish Capital Account for Sewage Treatment Plant by Comm. Cleveland: Seconded by Comm. Wal RESOLVED, That the Common Council be requested capital account for the design of the proposed plant in the amount of $2,107,460; said account "H890 - 98 - Design of Sewage Treatment Plant." r to establish a sewage treatment to be entitled, Carried, HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Application to NYS DOT for Overlaying Meadow Street By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the Superintendent be authorized to make formal application to the NYS Department of Transportation requesting a capital project for 1982 for overlaying with asphalt certain portions of Meadow Street; namely, Route 13 starting at Elmira Road at the South and ending at Esty Street at the north, for the purpose of correcting drainage problems resulting from inadequate crowning and profile. Carried PUBLIC BUILDINGS, PUBLIC GROUNDS, AND PARKS COMMITTEE: G.I.A.C.--Bids By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the Department be authorized to take bids on work at the G.I.A.C. as designed and specified by architect, Robert Boehlecke, Jr.: said work being necessary to provide handicapped accessibility to the first floor and general miscellaneous renovations, and said work to be funded by the Community Development Agency. Carried Property Acquistion--229 Floral Avenue Alfred and Freida June, the owners of property at 229 Floral Avenue from which the structure has been removed, have offered this property to the city for $1,400. The acquistion of this property would consolidate the ownership of property in continuity in the inlet area. 102 -4- July 22, 1981 Resolution By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the Board of Public Works recommend to the Common Council that this property be acquired. Carried Request for Payment--Vacri Construction Company By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the retainage (Approximately 5%) of Vacri Construction Company having been held by the city for a. period of one year as per the construction contract #2 for the Cherry Street Industrial Park Project, now be released to them. Carried Request for'Payment--Cortland Paving Company, Inc., By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That'a bill from Cortland Paving Co., Inc., for services rendered in connection with Cherry Street Industrial Park, be approved in the amount of $10,350. Carried Stewart Park --Motorcycle Access By Comm. Walsh: SecondeJ by Comm. Walker WHEREAS, a request has been received for a review regarding the prohibition of motorcycles at Stewart Park, and WHEREAS, the matter was discussed with the Ithaca Police Depart- ment, — - - - NOW, THEREFORE, BE IT RESOLVED, That the Board approve a 30- day trial period.during which time the present prohibition on motorcycle access to Stewart Park would be tabled and associated signs be removed to allow the legal access and use of Stewart Park by motorcyclists. Carried Request for Payment --O'Brien and Taube Associates By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That a bill for payment #1 from O'Brien and Taube Associates for professional services in connection with the Cass Park lobby expansion design, be approved in the amount of $4,636.25. Carried Conrail--Acquistion of Property By Comm. Walsh: Seconded by Comm.. Walker WHEREAS, the City has received notification from the NYS Depart- ment of Transportation that Consolidated Rail Corporation intends to dispose of its railroad property on the discontinued.Ithaca Branch right-of-way commencing at Milepost 304.32 (Stone Quarry Road) to Milepost 306 (Knights Crossing), and WHEREAS, Chapter 998 of the Laws of 1973 which amended Section 18 of the Transportation Law extends to all State agencies, transportation authorities and municipalities the preferential right to acquire, for public purposes, abondoned railroad trans- portation property, and WHEREAS, a portion of said property would be needed to construct a South Hill drainage interceptor to relieve flooding conditions in the Elmira Road/Spencer Road area of the city, and WHEREAS, the entire portion would lend itself to the development of a recreation trail, and -S- July 22, 1981 103 WHEREAS, the Town of Ithaca has already expressed that it will exercise its preferential right in acquiring that portion of the property in .the Town of Ithaca (the centerline of the property generally being the City of Ithaca corporate line), and WHEREAS, the New York State Office of Parks and Recreation has already proposed to purchase said property, NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to notify the NYS Department of Transportation, which is the designated State agency to administer the afore- mentioned law, that the'City of Ithaca does choose to exercise its preferential right in acquiring said property, and. BE IT FURTHER RESOLVED, That the Superintendent negotiate with the Town of Ithaca and NYS Office of Parks and Recreation for an agreement that will best meet the needs of all three parties interested in the property. Discussion followed on the floor. A vote resulted as follows: (� Carried Request for-Payment--F&J Construction Company By Comm. Walsh: Seconded by Comm. Walker Q RESOLVED, That a request for payment #1 from F&J Construction Company for services rendered in connection with the Ci.ty`s sidewalk program, be approved in the amount of $6,772.18. Carried FINANCE. ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 14 of the Department of Public Works and on Abstract No. 14 of the Water and Sewer Fund, be approved for payment. BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carri-ed UNFINISHED BUSINESS: Comm. Walsh asked about the walkcycle lights. Superintendent Kinsella will check on this to see if NYS Department of Trans- portation has responded to Mayor Bordoni. NEW BUSINESS: Comm. Schickel reported that the Re -Arm Committee will be having a family picnic, and will give the date of. the picnic at a later meeting aiid that the Board is invited to attend. ADJOURNMENT: On a motion the meeting adjourned at 5:30 p.m. jios'#P�AALRundle, City Clerk r. �f"% Raymond Bordoni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE 12173 Sig-lun Kir 12174 Adelbert Hull 12175 Village of Trumansburg 12176 Kimble Plg. & Htg. 12177 Albanese Plg. 12178 Village of Trumansburg 12179 Christopher George Corp 12180 Valentine Benedict 12181 Richard Branca 12182 Albanese Plg. 12183 Leslie Dickens 12184 Michael Haag 12185 Ivar Jonson 12186 Albanese Plg. 12187 Donohue -Halverson 12188 Morse Chain Co, 12189 Dryden Sewer Dist 12190 Town of Ithaca 12191 Town of Ithaca 12192 Town of Ithaca 12193 Town of Ithaca 12194 Town of Ithaca 12195 Town of Ithaca 12196 Town of Ithaca 12197 Donohue Halverson 12198 A. J. Eckert 12199 Hull Htg. & Plg. 12200 Glenn Smith 12201 Frank Orzino 12202 Kimble Plg. & Htg. 12203 Fred Schwartz 12204 City of Ithaca 12205 City of Ithaca 12206 City of Ithaca 12207 City of Ithaca 12208 City of Ithaca 12209 Cornell University 12210 City of Ithaca 12211 City of Ithaca 12212 Eco Research Ltd. 12213 City of Ithaca JULY 22, 1981 G2122 28.25 G2122 53.49 -F-2t44 F2378 117.02 F2144 156.68 F2144 628.75 T 'l� FR37d' 78.26 F2144 103.70 F2144 136.85 G2122 160.65 F2144 78.87 G2122 111.62 F2144 149.95 G2122 1334-51_ F2144 149.95 G2122 133.51 F2144 72.82 G2122 109.24 F2650 3.96 G2650 18.01 G2120 175.00 G2374 617.11 G2374 138.20 G2374 311.21 G2374 85.02 G2374 104.64 G2374 92.02 G2374 198.37 G2374 279.75 F2144 4.20 G2122 2.80 F2144 13.80 G2122 9.20 F2144 7.80 G2122 5..20 F2144 13.20 G2122 8.80 F2144 16.80 G2122 11.20 F2144 19.80 G2122 13.20 F2144 20.40 G2122 13.60 F8316-309 120.72 G8116-309 181.07 F8316-309 141.80 G8116-309 212.71 F8316-309 323.43 G8116-309 485.14 F8316-309 31.63 G8116-309 47.45 F8316-309 1721.60 G8116-309 2582.41 G2120 1149.60 G2801 3958.20 G2801 575.54 G2650 36.79 G2801 544.28 TOTAL WR 4111.99 TOTAL SR 12586.79 TOTAL 16,698.78 APPROV D BY FINANCE COMMITTEE 1323 Thomas Mazzotta A1710 53.18 1324 Daniel Kelsey & Estate of Muriel Ingram A1710 34.40 TOTAL 87.58 105 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. August:,12, 1981 PRESENT: Mayor Bordoni Commissioners - (5) - Brown, Cleveland, Schickel, Varricchio, Walsh ABSENT: City Attorney Shapiro Commissioner - Walker OTHERS PRESENT: Deputy City Clerk - Paolangeli City Controller - Spano Deputy City Controller - Cafferillo Purchasing Agent - Clynes Asst. to Superintendent - Dougherty City Engineer - Cox Superintendent - Kinsella Aldermen - Banfield, Slattery City Planner - Sieverding `v MINUTES: UJ By Comm. Cleveland: Seconded by < RESOLVED, That the minutes of the July Q -approved as recorded by the Deputy City Comm. Varricchio 22, 1981 meeting be Clerk. Carried SPECIAL ORDER OF BUSINESS: Formal Appointment of Superintendent of Public Works Resolution By Comm. Walsh: Seconded by Comm. Cleveland Donald A. Kinsella has passed the required Civil Service exam- ination for the position of Superintendent of Public Works and is therefore eligible for permanent appointment to this position. NOW, THEREFORE, BE IT RESOLVED, That Donald A. Kinsella be permanently appointed to the position of Superintendent of Public Works at an annual salary of $33,036, and that his appoint- ment be made effective retroactively to July 21, 1981. Carried COMMUNICATIONS FROM THE MAYOR: Award to Jack Dougherty. The Mayor read the following letter from American Public Works Association: Dear Mr. Dougherty: It is a pleasure to inform you that you have been selected this year as a recipient of the coveted Samuel A. Greeley Local Government Service Award. We congratulate you on the many years of dedicated public service for which this honor is bestowed. The Award, which consists of an engraved certificate, will be presented at the APWA Awards Breakfast scheduled during the 1981 International Public Works Congress and Equipment Show in Atlanta, Georgia, 8:00 A.M., Thursday, September 17 in the Phoenix Ballroom of the Hyatt Regency Hotel. All awards recipients, their spouses and other accompanying members of their families are requested to assemble at 7:30 A.M. in the Club Atlantis Room of the hotel. From there you will be escorted to the breakfast. Please indicate your attendance plans on the enclosed post card and return it to this office as soon as possible. If you cannot attend the Congress, your certificate will be mailed to your Chapter for presentation. Or, if you prefer, we can send it directly to you. 106 -2- August 12, 1981 We hope to see you in Atlanta! Again, Congratulations. Sincerely, Hugh D. Bugher Executive Director Letter from Allan G. Newhall The Mayor read the following letter from Mr. Newhall: Dear Mr. Bordoni: I wish to thank and commend you for the prompt and effective placement of the right "No Parking" signs recently put up at the corner of Valley Road and East State Street. I feel quite sure they will do much to safeguard the people of this community who use Valley Road as a shortcut to downtown from the area south- east of Belle Sherman School. This includes some children too. Very Sincerely, Allan G. Newhall Letter from Thomas Kheel The Mayor read the following letter sent to Mr. Ed Lynch: Dear Mr. Lynch; On behalf of the organizing committee of the Jim Freeman Memorial Softball Tournament, I would like to take this oppor- tunity to thank you for your fine co-operation regarding the maintenance of the softball diamonds at Cass Park. I would especially like to commend Mike Lynch for his fine work and diligence during the long weekend. We played 60 ball games during the two days and all went off on time and under perfect field conditions. We could not have done this without your assistance and advice. Thanks again and we are looking forward to working with you next year. Yours Truly, Thomas Kheel PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Use of Southwest Park for "Over 30" Softball League Alderman Banfield asked the Board to consider allowing the "Over 30" Softball league to use 9 acres at Southwest Park for use of their ball teams. He explained that the equipment, labor, and materials for creating a ball field at that location were all being donated and the "Over 30" Softball league will main- tain the fields. Discussion followed on the floor. Resolution By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, That the "Over 30" Softball League be given the use of the land at the Southwest Park under the condition that when the city is ready to use it again or ready to reclaim it, the "Over 30" Softball League will vacate the land. BE IT FURTHER RESOLVED, That the "Over 30 " Softball League will be responsible for keeping the fields locked up when not in use; that City Attorney Shapiro will check into the matter to be cer- tain there are legal problems, and that Superintendent Kinsella will work out arrangements with the League. Carried -3- August 12, 1981 10i Meadow Street Extension and Spencer Road Traffic Problem Alderman Slattery spoke to the Board regarding the Meadow Street Extension and Spencer Road Traffic problem. Comm. Cleveland commented that Frank Gombas, City Traffic Engineer had done some work in this area and he was under the impression that the situation has improved. Alderman Slattery responded that the citizens in this area still feel this is a dangerous area and that it needs to be looked at again. The matter was referred to the Parking, Traffic and Transit Committee. PERSONNEL: Appointment Approval was requested for the appointment of David R. Hoaglin as a Laborer in the Construction and Maintenance Division at $3.97 per hour, effective July 29, 1981. Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, The Board approves the appointment of David R. Hoaglin as a Laborer in the Construction and Maintenance Division at $3.97 per hour, effective July 29, 1981. Carried WATER & SANITARY SEWER COMMITTEE: Request for Payment --Stearns & Wheler-Wastewater Treatment Facility Resolution By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a request for payment from Stearns & Wheler for professional engineering services in connection with the design of additions and modifications to the Wastewater Treatment Facility through June 1981, be approved in the amount of $998.66. Carried Request for Payment --Stearns & Wheler-Deep Shaft Biological Treatment Plant Resolution By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That a request for payment from Stearns $ Wheler for professional engineering services in connection with the Deep Shaft Biological Treatment Plant through June 1981, be approved in the amount of $7,880.14. Carried Request for Payment --Stearns & Wheler-Sewer System Evaluation Survey Resolution By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a request for payment from Stearns & Wheler for professional engineering services in connection with the Sewer System Evaluation Survey through June 1981, be approved in the amount of $264:08. Carried Request for Payment--C-I-L, Inc., Deep Shaft Demonstration Plant Resolution By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a request for payment from C-I-L, Inc. for services performed in connection with the Deep Shaft Demonstration Plant, be approved in the amount of $2,875.00. Carried -4- August 12, 1981 HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Report on Meadow Street Overlay Comm. Walsh reported on a letter to the Board from NYS Depart- ment of Transportation regarding the Meadow Street Overlay. In the letter, Mr. John Powers, Regional Director of Transpor- tation stated that the pavement condition on Meadow Street is such that, in comparison.to other locations such a project would have a relatively low priority. However, they will closely monitor the Meadow Street condition so that it can be properly considered in future programming. PUBLIC BUILDINGS PUBLIC GROUNDS AND PARKS COMMITTEE: Request for Permit for Balloon Launching at Stewart Park Comm. Schickel spoke to the Board about a letter received from Ricky Jackson of the Liberty Balloon Company concerning a Hot Air Balloon launch at Stewart Park. Resolution By Comm. Schickel: Seconded by Comm. Walsh RESOLVED, That the matter of a Hot Air Balloon Launching at Stewart Park be referred to the Public Building, Public Grounds, and Parks Committee. Carried Request to Authorize Bid --City Hall/Ithaca Center Resolution By Comm. Schickel: Seconded by Comm. Cleveland WHEREAS,,Plans and specifications have been completed on the combined project for City Hall and Ithaca Center public area improvements and City Hall handicapped access, NOW, THEREFORE, BE IT RESOLVED, That authorization be given to advertise for and receive bids for said project. Comm. Schickel asked if there were any changes since Robert Leathers had made his presentation to the Board. City Engineer Cix responded that there some changes the Board should be aware of. One of these changes would be to replace the sidewalk outside City Hall and the building next door. The other change would be to improve pedestrian safety at the intersection of Cayuga and Green Streets. The City could accomp- lish this by building sidewalk extensions into Green Street to shorten the time pedestrians would be in the intersection. This would be worked into the bidding process as an alternate and City Engineer Cox believes the State would go along with this improvement. Comm. Walsh and Comm. Schickel asked about what Sate Department of Transportation is doing about walk cycle request that the City of Ithaca made to their department. Mayor Bordoni responded that he will be in contact with the State Department of Transportation to find out what is being done about the request for walk cycles. Comm. Brown asked about financing of project if additional work is done. City Engineer Cox responded that because of a UDAG grant there would be some surplus money in the capital account to pay for additional improvements. A vote on the resolution resulted as follows: Carried Request for Payment--F&J Construction Company Resolution By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, That a request for payment #2 from F&J Construction Company for services performed in connection with the City's sidewalk program, be approved in the amount of $7,497.77. Carried Um -5- August 12, 1981 Request for Payment--Hovanec Builders Corporation Resolution By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That a request for payment from Hovanec Builders Corporation for service performed in connection with the construction of the City Hall conference room, be approved in the amount of $2,683. Carried Request for Payment --O'Brien & Taube Associates Resolution By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, That a request for payment from O'Brien & Taube Associates, P.C. for professional services in connection with the lobby addition and renovation to Cass Park, be approved in the amount of $12,698.43. Discussion followed on the floor. City Engineer Cox responded to questions regarding the project. Mayor Bordoni asked about locker room space in the new facility. He would like to see more locker room space which would make the facility more functional. (r) City Engineer Cox responded that the bid specifications have (\J gone to contractors, but the project could be altered through LIJ a change order to partition off more existing space but not to add more space. Q City Engineer Cox suggested a meeting between Youth Bureau, Public Buildings, Public Grounds and Parks Committee and represen- tatives from any interested users of Cass Park be held to dis- cuss design of new facility. A vote on the resolution resulted as follows: Carried Meeting to Review Design of Cass Park Lobby Addition & Renovation Resolution I�- By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That a meeting be held the week of August 17, 1981 with the Public Buildings, Public Grounds and Parks Committee, the Youth Bureau, Ithaca Hockey Association and any other inter- ested users of Cass Park to look at and offer suggestions on the Cass Park Lobby addition and renovation. Carried Commissioner Varricchio left the meeting at 5:20 P.M. Bid --Year 3 Neighborhood Improvements Bids were received on August 10, 1981 for Year 3 Neighborhood Improvements consisting of sidewalks, curb, storm drain and asphalt concrete pavement. Resolution By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, That a contract be awarded to the low bidder, F.G. Campagni for the construction of sidewalks, curb, storm drain, and asphalt concrete pavement on First, Second, Third, South Geneva, and South Plain Streets for their total bid price of $75,150. Carried Bids-- G.I.A.C. Bids were received on August 10, 1981 for miscellaneous alterations at the Greater Ithaca Activities Center. Resolution By Comm. Schickel: Seconded by Comm. Brown RESOLVED, That contract #1 be awarded to the low bidder, V. Giordano Construction Co. for their total bid price of $15,800. Resolution By Comm. Schickel: Seconded by Comm. Brown RESOLVED, That contract #2 be awarded to the low bidder, Novarr- Mackesey Co. for their total bid price of $14,423. 109 Discussion followed on the floor. A vote on the resolution resulted as follows: Carried 110 -6- August 12, 1981 FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit Resolution By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 15 of the Department of Public Works and on Abstract No. 15 of the Water and Sewer Fund, be approved for payment. BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered. ,.,.. Carried UNFINISHED BUSINESS Alderman Banfield asked about the letter from Dr. Speno regarding speed zone opposite Buttermilk Falls State Park. Superintendent Kinsella reported that City Traffic Engineer Gombas has written to NYS Department of Transportation about the problem, and Dr. Speno has been notified to this effect. Comm. Schickel asked about tie vote at July 22, 1981 meeting regarding late penalty on water bill for Belle Aire Apartments. Superintendent Kinsella asked that this matter be referred to City Chamberlain for his review and recommendation. NEW BUSINESS: Alderman Banfield spoke to Board about complaints he has received from people about absentee landlords who put garbage out before garbage day. Resolution By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, that the -violation of putting garbage out early and the penalties involved be referred to the Highways, Street Lighting and Refuse Committee. Carried EXECUTIVE SESSION: Resolution By Comm. Cleveland: Seconded by Comm. Walsh RESOLVED, That the Board of Public Works go into Executive Session to discuss grievance. Carried ADJOURNMENT: On a motion the meeting adjouned at 5:45 P.M. Callista F. Paolangeli, ep. City Clerk Raymond Bordoni, Mayor R1O­OPUBLIC �,;CRS PR,- DINIs A.CCUTNTS WICIFPIVAPL-' AUGUST 12, 1981 1325 Bettina Herbert A1710 62.01 1'�26 Omega Tau Sigma A1710 217.55 1 ', 2 Carol Disler A1710 32.88 .L-,,,7 13.28 John Rancich A1710 98.64 13 Ira Randy STaearin,,---,er A1710 16.31 TOTAL &27. 39 1'7 CMI -2, 11 ETZ ill BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA) NEW YORK Regular Meeting 4:00 P.M. August 26, 1981 PRESENT: Mayor Bordoni Commissioners (4).- Cleveland, Schickel, Varricchio, Walsh ABSENT: Commissioners (2) - Walker, Brown OTHERS PRESENT: Dep. Clerk - Paolangeli City Controller - Spano Purchasing Agent - Clynes Planner - Goldwin City Attorney - Shapiro Dep. Controller - Cafferillo City Engineer - Cox Alderman - Banfield Asst. to Supt. - Dougherty (� Supt. of Public Works - Kinsella MINUTES: UJ By Comm. Cleveland: Seconded by Comm. Schickel < RESOLVED, That the minutes of the August 12, 1981 meeting be approved Q as recorded by the Deputy City Clerk. Carried COUNCIL LIAISON: Alderman Ban field reported that he had received a complaint from a citizen, asking why the individual property owners are required to repair their sidewalks while the sidewalk on the old YMCA site in the downtown area is allowed to remain in poor condition. Mayor Bordoni explained that the condition of the property itself is handled by the Building Commissioner, and the matter of the sidewalk would be handled by the Department of Public Works. PERSONNEL- `Appointment'- Junior Engineer Supt. Kinsella requested approval of the Board for the appointment of William Szabo as a Junior Engineer in the Engineering Division, effective August 31, 1981, at a salary of $14,562.00, subject to the approval of the Budget and Administration Committee of'Council. Resolution By Comm, Igalsh.: Seconded by Comm, Cleveland RESOLVED? That the Board approves the appointment of William Szabo as a Junior Engineer in the Engineering Division, effective August 31, 1981, at a salary of $14,562, subject to the approval of the Budget and Administration Committee of Council. Carried Appointment ---Bus Driver Supt. Kinsella requested approval of the Board for the appointment of Susan Zimmerman as a Bus Driver in the Transit Division at $4.96 per hour, effective August 24, 1981. Resolution By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, That the Board approves the appointment of Susan Zimmerman as a Bus Driver in the Transit Division at $4.96 per hour, effective August 24, 1981. Carried Transfer --Laborer Supt. Kinsella requested approval of the Board for the transfer of Michael Reynolds, Laborer in the Buildings & Grounds Division, to the position of Laborer in the Construction & Maintenance Division at his current salary of $3.97 per hour, effective August 30, 1981. 112 -2- August 26, 1981 Resolution By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That the Board approves the transfer of Michael Reynolds, Laborer in the Buildings $ Grounds Division, to the position of Laborer in the Construction & Maintenance Division at his current' salary of $3.97 per hour, effective August 30, 1981. Carried WATER AND SANITARY SEWER COMMITTEE: Stearns & Wheler Agreements By Comm. c is el: Seconded by Comm. Cleveland WHEREAS, the City of Ithaca has applied for a grant amendment, has been offered and has accepted the same in connection with the Deep Shaft Biological Treatment Pilot Plant demonstration grant, and WHEREAS, the grant amendment provides for 100% federal funding for additional work to be done in connection with the Deep Shaft Project, and WHEREAS, a portion of the additional work involves additional services by Stearns and Wheler, the Engineer for the project; NOW, THEREFORE, BE IT RESOLVED, That the Mayor be authorized to execute Amendment No. 2 to the Agreement Between the City of Ithaca, New York and Stearns and Wheler, Engineers and Scientists, subject to the approval of the City Attorney. Carried Bill --McFarland Johnson Engineers, Inc. By Comm. Schickel: Seconded by omm. Varricchio RESOLVED, That the final invoice of McFarland Johnson Engineers, Inc. for professional services in connection with the Water Filtration Plant Sludge Study be approved in the amount of $2,783.23. *See p. 6. Inspection of Plumbing InspectionCFeeied HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Bid Awar Striping Demonstration Project By Comm. Walsh: Seconded y Comm. Varricchio WHEREAS, a notice of award for a pavement striping demonstration grant has been made to the Supt. of Public Works by the NYSDoT in the amount of $14,105.20, and WHEREAS, it is required that the Board of Public Works authorize and designate a City representative to sign the agreement; RESOLVED, That the Superintendent of Public Works be authorized to sign the agreement to complete the acceptance and procedure for this grant award. Carried Award of Bid --Snow Plow Equipment Comm. Walsh reported that two bids were received on August 20, 1981 for snow plow equipment. A canvass of the bid and examination of the bid document revealed that the apparent low bidder, Hanna & Hamilton of Bath, N.Y., did not for all intents and purposes comply with the specifications published. Resolution By Comm. 111alsh: Seconded by Comm, Cleveland RESOLVED, That the contract for supplying snow plow equipment be awarded to the lowest qualifying bidder, Charles J. Blackwell of Horseheads, N.Y., for their bid in the amount of $7,189.00. Carried `Presentation of West State Street Highway Project Glen Goldwin, Planner, presented the design drawings of the proposed public improvements along W. State Street in the target area from the Family Medical Center to the intersection of W. State and Meadow Streets, reviewing the evolution of the proposal. The proposal includes extension of curbs at the intersection of Meadow and W. State Streets, installation of a planter and trees and similar changes on W. State Street toward the Commons in order that the street will relate to the Commons. The other major portion of the contract calls for the -3- August 26, 110 N installation of new trees, removal of sidewalk and re-establishment of tree lawn in several areas. The entire design, originally presented in early August, called for approximately $140,000 of work. The architects have been informed that the City will be working with a budget of approximately $100,000 for this project. Mr. Goldwyn reported that most retailers, in general, are very pleased at receiving some attention. They do stress that W. State Street is a commercial area and is automobile oriented, and showed some concern as to whether or not there is too much of a tree effect shaping up with the landscaping. Suggestions have been made, and there may be some minor changes made in the design for driveways, curb cuts, etc. Discussion followed on the floor. Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, the Board approves the concept of the proposed public improvements along W. State Street in the target area from the Family Medical Center at W.State and Albany Streets to the intersection of IV. State and Meadow Streets and authorizes the Superintendent to start the bid process. Carried PUBLIC BUILDINGS GROUNDS Bid Award - Comm. Schic Improvement AND PARKS COMMITTEE: m�ro_vements Project el reported that bias were received for the Hillview Park Project on August 17, 1981. illview Par Resolution By Comm. Schickel: Seconded -by Comm. Varricchio RESOLVED, That the contract for the Hillview Park Improvement project be awarded to Sawtooth Builders for their base bid of $9,394, and for alternate No. 1 for $4,664 for a total bid amount of $14,058. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Bid Award --Street Trees Comm, Sc is el reported that bids were received on August 25, 1981 for street trees for fall planting. Resolution By Comm, chickel: Seconded by Comm. Cleveland RESOLVED, That the contract for supplying street trees for fall planting be awarded to Schichtel's Nursery,accepting alternate 2a and 2b. Carried Bid Award --Roof Replacement —City Hall Comm. Schickel reported that bids were received on August 25, 1981 for the roof replacement at City Hall. Resolution By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That the contract for the roof replacement at City Hall be awarded to Stephnick Roofing Company for their low bid of $24,792.00. Carried Bid Award --Cass Park Lobby Expansion Comm. Schickel reported that bids were received on August 2S, 1981 for the Cass Park lobby expansion. Resolution By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, Th:A the contracts for 1) General Construction be awarded to V. Giordano Construction for their base bid of $117,600; 2) Plumbing construction be awarded to Donohue -Halverson for their low base bid of $7,763; 3) Heating and Ventilating construction be awarded to 114 -4- August 26, 1981 Collins $ Walton for their base bid of $11,000; and 4) Electrical Construction to Bear Electric for their base bid of $12,500. Alter- nates 1, 2 and 3 were declined; alternate 4 was accepted. Discussion followed on the floor. City Engineer Cox gave an update on the meeting held to discuss addi- tional dressing rooms. Unfortunately, there doesn't seem to be money for these. If there is operating money available, it might be done at a later date. x Comm. Cleveland suggested that the Board visit Cass Park to view the renovation area. A vote on the resolution resulted as follows: Carried City Attorney Shapiro left the meeting at 5:10 p.m. Request for Rebate Comm. Sc is el reported that a request for a rebate for a season golf fee at the Newman Municipal Golf Course was received from Ellen Dolkart. Resolution By Comm. Schickel: Seconded by Comm. Varricchio WHEREAS, the operation of the Newman Municipal Golf Course relies on income from greens fees and season passes to sustain the operation and minimize the subsidy, and WHEREAS, the season fee is very nominal in comparison to the surrounding courses season fees; THEREFORE, BE IT RESOLVED, That the Board of Public Works deny requests for rebates on season fees at the Newman Municipal Golf Course, and BE IT FURTHER RESOLVED, That the Board of Public Works amend Section 241.6 part A, of the Municipal Code to read: "These rates shall be subject to change by resolution of the Board of Public Works and shall not be refundable." Carried Recommendation re: Property Disposition By Comm. Sc is el: Seconded y Comm. Varricchio WHEREAS, a request has been received from a city resident, Mr. Varney, to acquire a portion of the property owned by the City of Ithaca, namely, 1025-27 East State Street, and WHEREAS, the Superintendent has determined that said property is in excess of departmental needs; THEREFORE, BE IT RESOLVED, That the Board of Public Works approve the sale of this property and recommend accordingly to the Common Council the sale of said property under the following stipulations: 1. That the property allow for the two adjacent to their be subdivided into two separate parcels to adjacent property owners to acquire area properties. 2. That any portions of the properties used for off-street parking be improved by the buyer within one year of sale by the City, in accordance with plans prepared by the buyer and approved by the Building Commissioner, City Engineer and the Department of Planning and Development, which plans shall a. follow as closely as practicable the regulations for private and neighborhood parking areas in residential districts, as specified in Sec. 30.37B of the City Code, -5- August 26, 1981 b. provide for as much separation as practicable between parking spaces and property right-of-way lines, c. be based on an accurate survey of the site, including the topographic data adequate to evaluate the feasibility of the proposed improvements, and d. indicate the location of easements and access necessary for maintenance of the major drainage channel on the property. 3. That the City retain the right to repurchase the property, or to extend the period for making improvements specified above, if such improvements are not completed within one year of sale; such re- purchase to be at the original price of sale by the City, adjusted as appropriate to account for any physical damage or City -approved improvement to the property which takes place in the interim. 4. Any conditions felt necessary by the Department of Public Works for access to the drainage structure and channel for maintenance and repair. � Carried N FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Ld Au it By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee Q as listed on Abstract No. 16 of the Department of Public Works and on Abstract No. 16 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried PARKING, TRAFFIC AND TRANSIT COMMITTEE: Bid Award --Painting o Seneca treet Garage Comm. Cleveland reported that bids were received on August 25, 1981 for painting the Seneca Street Parking Garage. Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the contract for painting the Seneca Street Parking Garage be awarded to V. Giordano Construction for their low bid of $5,840.00. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried American Public Works Association Award By Comm. Cleveland: Seconded by Comm. Schickel WHEREAS, an employee of the Department of Public Works of the City of Ithaca has been notified by the American Public Works Association as being the recipient of a nationally recognized award to be presented at its September conference in Atlanta, Georgia, and WHEREAS, the award represents a significant milestone and a high point in the career of a dedicated employee of the City of Ithaca, with over 30 years of service to the City, and WHEREAS, this award to a City employee reflects well on the employee and the City of Ithaca, New York, and is a unique honor to the Department of Public Works; THEREFORE, BE IT RESOLVED, That the and approves the attendance of Mr. to receive this once -in -a -lifetime Board of Public Works endorses John Dougherty at the conference honor, and BE IT FURTHER RESOLVED, That a copy of this resolution be forwarded to the Budget and Administration Committee of the Common'Council for their review and approval. Carried 116 -6- August 26, 1981 Resolution of Appreciation By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, The Board expresses appreciation to the Rearm Committee for the excellent job they did in planning the employee's annual picnic. Carried ADJOURNMENT: On a motion the meeting adjourned at 5:30 p.m. Callista F. Paolangeli, Dep. Clerk "Raymond Bor oni, Mayor *Inspection of Plumbing Ins ection Fee By Comm. Schickel: Seconded y Comm. Cleveland RESOLVED, the Board approves expungement of plumbing inspection fee on Bill #11651'in the amount of $4.00, owed by Norman Grant. The fee has been paid on a different invoice. Carried BOARD OF PUBLIC WORKS PIIOCEED1140S ACCOUNTS RECEIVABLE AUGUST 26, 1981 1.2214 Arnold R,:' inor 1221.5 James & Lois Rider 12216 William & Rita Gray 12217 Angela Driscoll 12218 Joseph Spano 12219 Jason Fane 1z22O A. J. Eckert Go., Inc. 1. Streeter F_ssoc. 1:'%22 Qilliaii L Deanna Lynch n it it 1..,223; Sales, Inc. Sonbyrne Sales, Inc. 12/" ., Soni;yrae -,ales, Inc. 121226 Dick t:eber Plg. Contractor 122`_'7 Donohue-llalverson, Inc. 1 _226 Lynn itughstou 12221.; R. .,orusty 13230 Fred Schwartz 12231 Glenn Smith 1.2232 R. Weber G2122 28.25 G2122 28.25 G2122 28.54 F2144 9.00 G2122 6.00 F2144 202,84 G2122 304.26 F2144 877.18 F2144 162.53 F2140 21.16 F2144 64.66 F2142 18.74 F2144 38.81 G2122 41.53 F2144 72.61 G2122 75.33 F2144 185.63 G2122 265.51 F2650 4.82 F2650 124.59 F2144 29.40 G2122 19.60 F2144 27.60 G2122 18.40 F2144 4.80 C2122 3.20 F2144 25.20 G2122 16.80 F2144 15.60 G2122 10.40 TOT&L 1885.17 TOTAL 846.07 SR TOTAL $2731.24 1XPR0V:. i BY FIMNC3 C01111ITTLE i')3() ilrs. L"dwin Tocrosend 1331 l,athleen Rancich 1332 Claire itarie Nagel A1710 77.84 A1710 67.83 A1710 50.88 TOTAL 196.55 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK ii7 Regular Meeting 4:00 P.M. September 9, 1981 PRESENT: Mayor Bordoni Commissioners - (4) - Brown, Cleveland, Schickel, Walsh ABSENT: Commissioners - (2) - Varricchio, Walker OTHERS PRESENT: Deputy City Clerk - Paolangeli City Controller - Spano Purchasing Agent - Clynes City Attorney - Shapiro Deputy City Controller - Cafferillo Asst. to Superintendent - Dougherty Superintendent - Kinsella Alderman - Banfield (� City Engineer - Cox Planner - Sieverding MINUTES: Q By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, That the Minutes of the August 26, 1981 meeting be approved as recorded by the Deputy City Clerk. Carried COMMUNICATIONS FROM THE MAYOR: Intermunicipal Sewage Treatment Plant Mayor Bordoni extended an invitation to the Water and Sewer Committee and other Board members to attend a September 9, 1981, meeting of the Intermunicipal Sewage Treatment Plant which will take place in Common Council Chambers. He stated that this is one more meeting in a series of meetings that have taken place over the past two years or more. It is an information meeting where, hopefully, the Town representatives, the Town Supervisor, City Council people, interested staff people from the City, and others that are involved will be present to exchange comments and ask questions and perhaps find out in which direction the City is heading. PERSONNEL: Appointment Approval was requested for the appointment of Jon M. McGarrigle as a Laborer in the Buildings and Grounds Division at $3.97 per hour, effective August 31, 1981. Resolution By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the Board approves the apointment of Jon M. McGarrigle as a Laborer in the Buildings and Grounds Division at $3.97 per hour, effective August 31, 1981. Carried Appointment Approval was requested for the appointment of Willie Thomas, Jr. as a Laborer in the Construction and Maintenance Division at $3.97 per hour, effective September 13, 1981. Resolution By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the Board approves the appointment of Willie Thomas, Jr. as a Laborer in the Construction and Maintenance Division at $3.97 per hour, effective September 13, 1981. Carried -2- 118 September 9, 1981 Leave of Absence Approval was requested for the granting of leave of absence from September 15 to November 15, 1981, to James Bower of the Water and Sewer Division, who is completing his program related to the Deep Shaft Biological Treatment Plant trouble shooting and on-line operation of a similar system under the auspices of Eco Research. Resolution By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the Board approves the granting of a leave of absence from September 15 to November 15, 1981, to James Bower of the Water and Sewer Division, who is completing his program related to the Deep Shaft Biological Treatment Plant trouble shooting and on-line operation of a similar system under the auspices of Eco Research. Carried WATER $ SANITARY SEWER COMMITTEE: Request for Payment - Stearns & Wheler - Deep Shaft Biological Treatment Plant Resolution By Comm. Brown: Seconded by Comm. Cleveland RESOLVED, That an invoice from Stearns., Wheler for professional engineer- ing services performed in connection with the Deep Shaft Biological Treatment Plant through July, 1981, be approved in the amount of $11,437.93. Carried Request for Payment - Eco Technology, C-I-L, Inc. - Deep Shaft Biological Treatment Plant Resolution By Comm. Brown: Seconded by Comm. Walsh RESOLVED, That an invoice from Eco Technology, C-I-L, Inc. for services performed in connection with the Deep Shaft Biological Treatment Plant through July 19, 1981, be approved in the amount of $22, 273.20. Carried HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: R. Davis Cutting Request Resolution By Comm. Walsh: Seconded by Comm. Brown RESOLVED, That a revokable permit be granted to.R._Davis Cutting to develop the parking lot on a portion of the Elmira Road right of way in accordance with the drawing entitled "Pizza Hut Parking Improvements" and dated August 25, 1981. Carried PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: Request for Strip of Land - Richard Virgil Resolution By Comm. Schickel: Seconded by Comm. Cleveland WHEREAS, a request has been made by Attorney Stolp regarding property owned by one Mr. Virgil who owns property at 307 North Meadow Street, requesting the purchase of or an easement from the City of a strip of land 15 feet wide and 45 feet long, situated at the north end of our City property at the corner of West Buffalo and North Meadow Street, and WHEREAS, this strip of land would serve as a driveway and/or an off- street parking area to serve 307 North Meadow Street, and WHEREAS, it is recommended by the Superintendent of Public Works that this land be necessary for the City for future use as a storage and/or working area for loading and unloading equipment; NOW, THEREFORE, BE IT RESOLVED, That a revokable, non-exclusive permit for the use of this property be authorized to be issued by the Superin- tendent and that an annual fee of $25.00 be stipulated for this permitted use, and that the owner be notified that this revokable permit, if issued and accepted, may be cancelled without cause upon thirty day's prior notification. -3- September 9, 19�8 11 Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Bid - Ithaca Center Improvements Project Bids were received on September 8, 1981, for the Ithaca Center Improve- ment Project. Resolution By Comm. Schickel: Seconded by Comm. Walsh RESOLVED, That the contract for the Ithaca Center Improvement Project be awarded to V. Giordano Construction for its base bid of $164,600; Item #2 - City Hall Access Ramp, $28,200; Item #5 - Screen Walls, $7,000; Item #7 - Green Street Apron, a deduction of $9,000; and for a deduction of $3,800 for the omission of the automatic door revision in the access ramp alternates; and for the inclusion of snow melting mats in the access ramp alternate of .$2,000; making the total contract amount of $189,000. Discussion followed on the floor. 0I Planner Herman Sieverding explained to the Board some of the specifics (Y) of the project. City Engineer Cox also explained some of the alternates (J -of the project and both Planner Sieverding and Engineer Cox answered JjJ questions asked by the Board members. Comm. Schickel asked for a report Q on the status of the walk -cycle changes that are tied in with the project. Q Supt. Kinsella reported to the Board that two members of the Department of Transportation had visited the City on August 21, 1981, to review the walk -cycle situation and provide recommendations. Nothing further has been heard from the Department of Transportation. Supt. Kinsella said that the DoT is short handed at this time because of all the on -going projects to be considered and he will go to Syracuse to try and get some answers. A vote on the resolution resulted as follows: Carried FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit Resolution By Comm. Brown: Seconded by Comm. Walsh RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 17 of the Department of Public Works and on Abstract No. 17 of the Water and Sewer Fund, be approved for payment, and BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried PARKING, TRAFFIC AND TRANSIT COMMITTEE: Northeast Transit Contract Comm. Cleveland stated that the contract with the Northeast Transit System had expired on May 31, 1981, and the Board would like to approve retroactively to August 29, 1981, an extension of that agreement and authorizing the Mayor to sign it. Resolution By Comm. Cleveland: Seconded by Comm. Schickel WHEREAS, negotiations have been carried forth with representatives of the Northeast Transit System, and WHEREAS, the proposed agreement commencing August 31, 1981, through May 31, 1982, contains provision for increased round trip service from five to nine trips per day, and WHEREAS, increased revenues resulting in decreased subsidies would hope- fully result from this change in figuring; -4- September 9, 1981 120 NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works approve retroactively to August 29, 1981, the aforementioned agreement and its signing by the Mayor for forwarding to the respective agencies. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Motorcycles - Stewart Park On July 22, 1981, the Board approved a 30-day trial period of allowing motorcycle access in Stewart Park, Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That this trial period of allowing motorcycle access in Stewart Park be extended to the end of 1981. Carried NEW BUSINESS: Intermunici al Sewage Treatment Plant Meeting Mayor Bordoni again extended an invitation_ to the Board members and especially the Water and Sewer Committee, to attend a September 9, 1981 meeting of the Intermunicipal Sewage Treatment Plant. He specifically mentioned Comm. Cleveland because he had played an important part in the first stages of the project. The meeting will begin at 7:30 and both Town and City representatives will be present to discuss the progress that has been made. Removal of Traffic Lights Comm. Cleveland asked that Traffic Engineer Gombas be requested to investigate the possibility of the removal of traffic lights at the Tioga and Green Street and State and Green Street intersections. Supt. Kinsella reported that a recommendation had been made that the lights be replaced with yield signs and perhaps this could be done when work is being done in connection with Center Ithaca. However, the Supt. mentioi ed that any change would require Department of Transportation approval and that he would look into the matter. Resolution By Comm. Cleveland: Seconded by Comm. Sch.ickel RESOLVED, That the matter of removal of the traffic _light at Tioga and Green Street and also the traffic light at State and Green Streets be referred to Supt. of Public Works Kinsella and Traffic Engineer Gomb_as for study and recommendations. Carried ADJOURNMENT: On a motion, Callista F.- the meeting adjourned at 5:25 P.M. Paolangeli, Dep. City Clerk Raymond Bordoni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 121 Regular Meeting 4:00 P.M. September 23, 1981 PRESENT: Mayor Bordoni Commissioners (4) - Schickel, Cleveland, Varricchio, Walker ABSENT: Commissioners (2) - Brown, Walsh Alderman (1) - Banfield OTHERS PRESENT: City Controller - Spano Asst. Controller - Cafferillo Purchasing Agent - Clynes Asst. to Supt. - Dougherty City Engineer - Cox City Attorney - Shapiro Supt. of Public Works - Kinsella Dep. City Clerk - Paolangeli MINUTES: By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the minutes of the September 9, 1981 meeting be (� approved as recorded by the':Deputy; City Clerk. Carried Q Q HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Change in Board of Public Works Regulations By Comm. Walker: Seconded by Comm. Varricchio WHEREAS', a significant number of residential and commercial property owners are not complying with current regulations in effect regarding the placement of refuse pickup and the preparation of that refuse properly placed for pickup in accordance with existing regulations, and WHEREAS, this refuse not placed properly results in unsightliness, littering, and is a source of many complaints, and WHEREAS, this problem reduces the effectiveness of the sanitation crews in completing their rounds on a scheduled basis, and further results in additional costs and delays in the accomplishment of the objectives of the Department of Public Works, i.e., the timely pickup of refuse acceptable for collection; IT IS THEREFORE RESOLVED, That Chapter 272, GARBAGE, TRASH AND WEEDS of the Board of Public Works Regulations be amended as follows: New paragraph: Section 272.9 D. Service Charges a. Charges shall be levied against property owners for the non-scheduled pickup by the Department of Public Works of items acceptable for collection that do not conform to the method of placement indicated under paragraph B. The charges shall be as follow: Single family dwelling . . . . . . . . . .$15.00 per pickup Two-family dwelling. . . . . . . . . . . .$20.00 per pickup Multi -residential . . . . . . . . . . . . .$25.00 per pickup Commercial or other. . . . . . . . . . . .$30.00 per pickup b. Such charges levied shall be levied in accordance with the City of Ithaca Charter, SEction 5.33. Carried PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: New York State Department of Transportation Proposal By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, That the proposal from the NYSDoT for the disposal of dredge material in Cass Park and at a site in the Third Street yard be accepted, subject to approval of the City Attorney as to form of the agreement, and subject to the recommendation of Stearns & Wheler as to 122 -2- September 23, 1981 the advisability of filling at the Third Street yard which is adjacent to the proposed sewage treatment plant. Discussion followed on the floor. A vote on the resolution resulted as -follows: Carried FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit" By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 18 of the Department of Public Works and on kr_ Abstract No. 18 of the Water and Sewer.Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried PARKING, TRAFFIC & TRANSIT COMMITTEE: Discussion of Metered Parking Rates Supt. Kinsella that the staff has been reviewing the use of curb parking meters in -the downtown:"area.around the parking lots. The study reveals. "a disparity between value and available alternatives. The parking garages' cost is 15C per hour in those protected.areas, and the parking meters cost 104� per hour. He suggested that the Board consider raising the cost of metered parking to equal that in the garages, or possible a little more, thereby encouraging people to use'th.e parking garages rather than the meters. Discussion followed concerning modification to the meters, if possible, and the cost of the conversion. The staff will continue working on the matter, along with the ad hoc committee of businessmen and council. MISCELLANEOUS BUSINESS: Walk Cycle City Engineer Cox reported that he had met with the regional NYSDoT engineer the previous week and requested the schedule of the installa- tion of walk cycle at certain intersections in the city. He was told that he should receive a definite answer within a couple of weeks. Supt. Kinsella will continue to keep in contact with the Department of Transportation. ADJOURNMENT: On a motion the meeting adjourned at 4:30 p.m. Callista F. Paolangeli, D p. City Clerk v Raymond Bordoni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE SEPTEMBER 23, 1981 12233 Ithaca College G2122 122.53 12234 George Apgar G2122 28.54 12235 Ithaca City Schools G2122 28.54 12236 Ithaca City Schools G2122 57.08 12237 Susan M. Allen F2144 9.00 G2122 -6.00 12238 Shano, Inc. F2144 62.20 G2122 41.47 12239 Wilcox Press F2144 135.11 12240 Warren Real Estate F2144 331.75 12241 Irene L. Lowery G2122 84.41 12242 Groff Assoc. G2122 55.59 12243 Jeffrey Auble F2144 285.17 G2122 215.13 12244 Anthony Ceracche Jr. F2144 74.10 12245 Tabernacle Church F2144 117.66 G2122 117.39 12246 City of Ithaca G2650 114.66 12247 John Sensebaugh F2650 12.80 12248 Cornell University G2120 26930-06 12249 Albanese plumbing F2144 10.20 G2122 6.80 12250 City of Ithaca F8316-309 36.26 G8116-309 54.38 12251 City of Ithaca F8316-309 144.48 G8116-309 216.71 12252 City of Ithaca F8316-309 331.82 G8116-309 497.74 12253 City of Ithaca F8316-309 29.50 G8116-309 44.25 12254 City of Ithaca F8316-309 1470.42 G8116-309 2205.64 12255 City of Ithaca F8316-309 48.11 G8116-309 72.17 12256 City of Ithaca F8316-309 106.51 G8116-309 159.76 12257 City of Ithaca F8316-309 291.12 G8116-309 436.68 12258 City of Ithaca F8316-309 21.03 G8116-309 31.54 12259 City of Ithaca F8316-309 1321.92 G8116-309 1982.88 12260 Ithaca Center Assoc. F2144 6557.29 913.57 TOTAL WR 11396.45 TOTAL SR 34423.52 TOTAL $45,819.97 APPROVED BY FINANCE COMMITTEE 1334 Guy Naylor & Flora Cross A1710 36.38 1335 Est. of Arthur Burke A1710 40.95 77.33 BOARD OF PUBLIC WORKS PROCEEDINGS 123 CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. October 14, 1981 PRESENT: Mayor - Bordoni Commissioners (6) - Brown, Cleveland, Schickel, Varricchio, Walker, Walsh OTHERS PRESENT: Dep. Clerk - Paolangeli City Controller - Spano Supt. of Public Works - Kinsella City Engineer - Cox City Attorney - Shapiro Purchasing Agent - Clynes Dep. Controller - Cafferillo Alderman - Banfield MINUTES: By Comm. Cleveland: Seconded by Comm. Varricchio RESOLVED, That.the Minutes of the September 23, 1981 meeting be 07) approved as recorded by the Deputy City Clerk. (y) Carried Unanimously C�J COMMUNICATIONS: W Mayor Bordoni read the following two letters received in his office: Q Q "October 7, 1981 Dear Ray: Just a note to thank you for getting action on the several items mentioned in my recent letters. The "Y" lot looks fine, also Cayuga and Farm and in the 1000 block of Cayuga. A number of cars are now stopping behind the pedestrian lines on Cascadilla Street,.; -,so all is well. Thank you very much for your prompt attention. Eddie Moore" "October 6, 1981 Your Honor, Mayor Bordoni This in reference to my letter of 9/10/81 in which I requested repair to our curbing. As this work was completed 5 days after you received our letter, I. wish to take this opportunity to thank you for the prompt service we received after informing you of our problem. It is very gratifying to have someone who has the insight to recognize a dangerous condition and have it corrected. As Mr. Don Slattery was also very cooperative, I hope that we can at some future date support the City. Thanking you again. Richard H. Kopp" COUNCIL LIAISON'S REPORT: Request for'Street Lighting Alderman Banfield presenteU the following letter -petition to the Board: "September 28, 1981 Mr. Rudolph M, Saccucci 512 West Court Street Westmount Drive is a city street, but there are no street lights in the immediate area. The area is dark at night, and the residents feel unsafe. In the past three years there have been several robberies either on, or near Westmount Drive. We feel the installation of street lights would greatly reduce the possibility of further such crimes. Yours truly, The residents of the Westmount Drive Neighborhood" 124 -2- October 14, 1981 Resolution By Comm. Varricchio: Seconded by Comm. Schickel RESOLVED, That the petition signed by the residents of Westmount Drive neighborhood, requesting street lighting, be referred to the Highways, Street Lighting and Refuse Committee. Carried Unanimously PERSONNEL: A�ointment - Harry Kozerski Supt. Kinsella requested approval of appointment of Harry Kozerski as... a Laborer in the Buildings and Grounds Division at $3.97 per hour, effective October 5, 1981. Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board approves the appointment of Harry Kozerski as a Laborer in the Buildings and Grounds Division at $3.97 per hour, effective October 5, 1981. Carried Unanimously Promotion Mary Barrett Supt. Kinsella requested approval of promotion of Mary Barrett to Senior Stenographer in the Superintendent's office at $5.26 per hour, effective October 19, 1981. Resolution Byyomm: Walsh: Seconded by Comm. Cleveland RESOLVED, That the Board approves the promotion of Mary Barrett to Senior Stenographer in the Superintendent's office at $5.26 per hour, effective October 19, 1981. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Mt. ointment Brian Mitchell Kinsella requested approval of appointment.of Brian Mitchell as a Laborer in the Construction and Maintenance Division at $3.97 per hour, effective October 19, -49811. `Resolution By Comm. Walsh.: Seconded by Comm. Cleveland RESOLVED, That the Board approves the appointment of Brian Mitchell as a_Laborer in the Construction and Maintenance Division at $3.97 per h-our, effective October 19, 1981. Carried Unanimously WATER AND SANITARY SEWER COMMITTEE: Request for Payment --Stearns & Wheler By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That a payment request from Stearns $ Wheler for professional services in connection with the Deep Shaft Biological Treatment plant through August 1981 be approved in the amount of $8,6S1.2S. Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Brown: Seconded y Comm. Schickel , RESOLVED, That a payment request from Stearns & Wheler for profession< services in connection with the design of the Wastewater Treatment Plant through July and August 1981 be approved in the amount of $691..' Carried Unanimously Request for Payment--C-I-L, Inc, By Comm, Brown: Seconded y Comm. Varricchio RESOLVED, That a payment request from C<I-L, Inc. for services in connection with the Deep Shaft Biological Treatment Plant through August 16, 1981 be approved in the amount of $12,771.06. Discussion followed on the floor. City Engineer Cox presented an update on the project. A vote on the resolution resulted as follows: Carried Unanimously -3- October 14, AN HIGHWAYS, STREET LIGHTING AND -REFUSE COMMITTEE: Request for Payment F. G'. Cam agni"Constructi-on Co. By Comm. Walsh: SeconUed by Comm. Walker RESOLVED, That payment request #1 from F. G, Campagni Construction Company for services in connection with the construction of the Year 3 Neighborhood Improvements project be approved in the amount of $269029.15 to be paid out of Community Development funds. Carried Unanimously PUBLIC BUILDINGS, GROUNDS ANDPARKS 'COMMITTEE: Bids - Trees for Cherry Street Comm. Schickel reported that bids were received on October 6, 1981 for furnishing trees for Cherry Street. Resolution By Comm. chickel: Seconded by Comm. Cleveland RESOLVED, That the contract for furnishing trees for Cherry -Street be awarded as follows, and paid for with Community Development funds: Item #1 Schichtel Nursery. . . . . . . . . . $ 641.70 Item #3 Agway. . . ...... . . . . . . ... . . 1,377,00 Item #4 Schichtel Nursery-, . . . . . . . . . 921.00 (� Alternate #2 . . . . . . . . . . . . 280.00 01 Carri.ed Unanimously W Request for Payment - V. Giordano` Coristructiori '&, Supply`, Inc. Q y Comm. c i.c el; Seconded by Comm. Walker 'V. RESOLVED, That payment request Al from Giordano Construction $ Supply, Inc. for services in connection with.the general construction of the Cass Park lobby expansion be approved in the amount of $25,203.50. Carried Unanimously Request 'for' ?'aymerit V.'- Giordano 'Consstructibn &` Sully, Inc. By Comm. Schlckel; Se' coed y Comm. Cleveland RESOLVED, That a.final payment request from V. Giordano Construction $ Supply, Inc. fox services in connection with the cleaning and painting of the Seneca Street Parking Garage, be approved in the amount of $531840.00, Discussion followed on the `f�obr. Comm. Varricchio inquired about repair of risers, and was told by City Engineer Cox that it will be looked into. A vote on the resolution resulted as follows: Carried Unanimously Bids-' '­`'Wes`t` �S'ta'te, S'tre 't,,_1 nproVesuents om� m" w Sch.ickel reported that bids ere received on October 13, 1981 for West State Street Improvements. Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the contract for West State Street Improvements be awarded to the low bidder, McLane of Elmira, for their base bid of $84,600 and for Alternate #1, add $4,500, for a total bid price of $89,100 to be paid out of Community Development funds. Carried Unanimously Request for Payment -0'Brie'n-Taub'e Associates By Comm. Schic el: Seconded by Comm. Cleveland RESOLVED, That a payment request from O'Brien-Taube Associates for professional services in connection with the design and construction of the Cass Park lobby expansion through September 6, 1981, be approved in the amount of $2,215.62. Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 19 of the Department of Public Works and on Abstract No. 19 of the Water and Sewer Fund, be approved for payment. 126 -4- October 14, 1981 IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously PARKING, TRAFFIC AND TRANSIT COMIlIITTEE: Removal of Traffic Lights Comm. Cleveland reported on the investigation of the possibility of removing traffic lights at State and Green and Tioga and Green Streets. He referred to letters (included in the agenda) from Traffic Engineer Gombas and Police Chief Herson on the subject. Discussion followed on the floor. Supt. Kinsella and City Attorney Shapiro responded to questions. Resolution By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the subject of the possibility of removing traffic lights .at State and Green and Tioga and Green Streets be referred to the Parking, Traffic and Transit Committee for further study and recommendation. Carried Unanimously 'Request for Expun ement of Penalty on Water Bill Comm. Cleveland referred to a letter from the Bel -Aire Apartments re. the request for expungement of penalty on water bill. The matter was discussed at the July 22, 1981 meeting of the Board of Public Works. Resolution By Comm, leveland: Seconded by Comm. Varricchio RESOLVED, That the request for expungement of penalty on water bill from the Bel -Aire Apartments be denied. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (S) - Brown, Varricchio, Cleveland, Walsh, Walker Nay. (1) - Schickel Carried ` 1 Comm, Cleveland reminded Ci y 'Attorney Shapiro that on July 22, 1981 a tie vote occurred in a meeting which Comm. Schickel chaired, in the absence of Mayor Bordoni. He asked for a ruling on whether the Vice Chairman is allowed to vote to break a tie after he has already voted on the resolution. City Attorney Shapiro ruled that, in the absence of the Mayor to chair the meeting, and the Vice Chairman chairs the meeting, he is allowed a vote as commissioner and a vote as chairman in the case of a tie vote. He cautioned, however, that on amatter of great importance it would be advisable to hold it over until the next meeting. Green 'gtteet Walk Light Comm, Walsh asked Supt. Kinsella what the status of the Green Street walk light is, Supt. Kinsella responded that a meeting is set for October 21, 1981, at which time the walk light will be discussed. He wi-11 bring back a final recommendation as a result of that meeting. UNFINISHED BUSINESS: enter t aca Comm. Brown asked for a progress report on Center Ithaca. Mayor Bordoni responded that a weekly or bi-weekly press release had been keeping the media informed. The developer would like to say it would be ready for the opening on November 13, but cannot. However, it is still hoped that it will be open for the holiday shopping season. Intersections --Farm, Lincoln Cayuga Streets Alderman Ban field requested update on w at is being done about the intersections at Farm Street and Lincoln & Cayuga Streets. Comm. Cleveland reported that this item is still in committee. -5- October 142 19T P7 Executive Session By Comm. Walsh: Seconded by Comm. Cleveland RESOLVED, That the Board, Supt. Kinsella and Mayor Bordoni adjourn into Executive Session at the end of the regular meeting for the purpose of discussing a personnel matter. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 4:50 p.m. /% "-- 0) Callista F. Pao angels, Uep. City Cler ,(/Raymon Bor oni, Mayor Q BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 14,1981 1337 New York State Electric & Gas Corp A2560 170.00 1338 Ithaca City School Dist. A2220 11,069.38 TOTAL 11,239.38 iPPRO,VE,QBY FINANCE COMMITTEE N BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. October 281, 1981 PRESENT: Mayor - Bordoni Commissioners (5) - Brown, Schickel, Varricchio, Walker, Walsh ABSENT: Commissioner (1) - Cleveland Council Liaison - Banfield (Excused) OTHERS PRESENT: Supt. of Public Works - Kinsella Asst. to Supt. - Dougherty City Controller - Spano City Attorney - Shapiro City Engineer - Cox Dep. City Controller - Cafferillo Personnel Administrator - Collins Dep. City Clerk - Paolangeli Purchasing Agent - Clynes Co MINUTES: By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the Minutes of the October 14, 1981 meeting be approved � as recorded by the Deputy City Clerk. Carried Unanimously Q STAFF REPORTS: Superinten ent's Report `Report on Energy Briefing Supt. Kinsella presented the following description of the status of main topics of concern now in the department regarding energy conservation: "1. Construction $ Maintenance Division Facilit I have initiated, with P. Cox, City Engineer, and J. Dougherty, Asst. to the Supt:.'a program to evaluate, through a preliminary design, the economics of an alternative heating system using natural gas and infra -red units. This proposal will be developed over the winter months. During the original construction of the maintenance facility natural gas was not available for heating purposes. We are coordinating with NYSE&G people for budgetary figures to bring natural gas service to the facility. 2. ' Green Street Parking Garage Lightin We have installed three low-pressure sodium fixtures on an experimental basis on the second level of that facility to evaluate by comparison operational characteristics, as opposed to fluorescent fixtures already installed as a control group. We will measure light intensity distribution and power consumption, along with the minimum recommendation for illumination for that activity and the subjective input derived from personal field observation and contacts with users of the facility. 3. Street Lighting An inventory was conducted by the Engineering Division under the leadership of Robert Dingman in the early 70's on all street light fixture units in the City, including a compilation of all NYSE&G energy accounts. Charles Barber of the Engineering Division was assigned this project and we are now, with the City Engineer, planning an update of that inventory with the objective in mind of substantiating minimum lighting availability and verification of lumen output for street lights. The overall objective is to determine the benefit costs of the existing lighting system and its appropriateness for each specific area in the City. 4. City Hall With the considerable help of the Purchasing Department we are obtaining quotations, for budgetary purposes only, for storm window or its equivalent units for the 130+ windows in City Hall. These figures will give us a feel for a return on investment and allow us to make specific recommendations for a capital project. 130 -2- October 28, 1981 S. State Energy Office Programs The City Engineer has in the past, and is now coordinating an energy audit program with the State Energy Office. This program has recently been funded by the State of New York for its activation. We will be pursuing that actively. 6. Central Fueling Facility With the valuable input and support of the Purchasing Department, we have obtained sufficient information regarding fuel dispensing systems to provide both security, accountability, and a more effective program that will result in reduction in petroleum fuel consumption by vehicles in the City, reduce clerical time for accounting purposes and increase the availability of fleet operational data on all City -owned equipment. This system has been requested in the 1982 budget and is tentatively approved to date. The Engineering Division is designing the tank, addi- tional tank storage installation and the control hardware for the system." Investigation re Allegations bf Work Rule Violations in the Department of Public Works',* Specifically Alcohol Consumption During Working Hours Supt. Kinsella presented the following report: "During the latter part of June 1981, a former employee of the Department of Public Works who was attempting to receive approval for unemployment benefits, threatened me with complete exposure of the Department of Public Works and that he would "blow the lid" off the department by contacting the Ithaca Journal to expose the wrongdoings in the department. I did not relent to that pressure and decided to confront this issue face to face in a public forum. After hearing the allegations I conducted,an internal investigation consisting of inter- views, conversations and personal inspection of vehicles, facilities and crew activities, and, as an adjunct to that investigation and a necessary part of it, was the process of the judicial procedure in- volving the hearing. I concluded that there have been work rule violations, specifically consumption of alcohol on limited occasions by a very few employees during working hours, It is not pervasive in the department. This.work rule has-been enforced in the past and will continue to be,enforced more stringently in the future. Specific personnel actions have been taken by me of a disciplinary nature to penalize violators of this rule. The notoriety resulting from these accusations, the discussion by other parties of the litigation of these matters during the judicial procedure, prejudiced the city's position considerably and contributed to the demeaning of the whole staff as I believe was the purpose of the action. I concur with the findings of the administrative law judgment. If anything, it was a shallow victory. I believe the City, through its granting of a leave -of -absence for a former employee for rehabilitation purposes, demonstrated extremely good faith. I believe in the integrity of the department employees and am sure they feel as I do. There is always room for improvement in any endeavor. In summary, we have been, are now and will continue to reinforce the rules of work for the department." Meeting Dates for November ..., Supt. Kinsella.requested that the regular meeting dates of November 11 and November 25 be changed to November 10 and 24 because the 11th falls on Veterans Day, a legal holiday; and the 2Sth falls on the day prior to the Thanksgiving holiday recess. Resolution By Comm. Walker: RESOLVED, That the month of November, Seconded by Comm. Varricchio meeting dates of the Board of Public Works, for the be changed to November 10 and November 24. Carried Unanimously -3- October 28 Phl WATER AND SANITARY SEWER COMMITTEE: Proposal from Malcolm Pirnie; Int.'--Water Fil't`ra,t1bn'-P1-ant City Engineer Cox reported on the sludge problem at t e' iltration Plant, the subsequent interviews with two different engineering firms asking basically for proposals on what we might do in the way of a study -of what our long-range plans might be prior to going further. Such a pro- posal was received from Malcolm Pirnie, Inc. Resolution By Comm. Walsh: Seconded by Comm. Brown RESOLVED, That the Board accepts the report of Malcolm Pirni.e, Inc., for engineering services for long-term planning at the Water Fi.ltrati.on Plant. Carried Unanimously Discussion followed on the floor. Resolution By Comm.Walker: Seconded by Comm. Varricchio RESOLVED, That City Engineer Cox is -directed to proceed with th.e project, G) subject to the approval of the Common Council. Carried Unanimously N Request for Payment-Ste'ar)ls '$* Wheler LLJ By Comm. rown: Secondey Comm., Walker Q RESOLVED, That the payment request from Stearns $ Wheler for engineering Q' services in connection with the sewer system evaluation survey through the end of'August,1981'be appr-oved'in'the amount of $1,422.31. Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the payment request from Stearns $ Wheler for engineering services in connection with the sewer system evaluation survey through July 1981 be approved in the amount of $431.60. Carried Unanimously USEPA Grant Offer By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the Superintendent be authorized to accept a USEPA grant offer (amendment #2 to our Step 1 grant) which will provide for the Federal�sh.are of the total cost to establish an industrial pre-treatment Program and mapping of environmentally sensitive areas in the sewer planning area. Carried Unanimously Request for Payment --Stearns $ Wheler By Comm. Brown: Secondeby Comm. Walker RESOLVED, That the payment request from Stearns & Wheler for engineering services in connection with the industrial pre-treatment program from March through August 1981 be approved in the amount of $2,296.47. Carried Unanimously Deep Shaft Pilot Plant City Engineer Cox reported on the Deep Shaft Demonstration Project which has been underway for approximately two years.and which was recently terminated, and closed down at the end of August. Stearns & Wheler will be preparing a full-scale report on a complete evaluation of the process, and that report is due in February 1982. In the meantime Mr. Cox asked Stearns & Wheler to provide an interim evaluation of the process. He received the report, assessing the deep shaft and relating it to full- scale use in the City of Ithaca. The conclusions of the interim report are that the process did not meet the NYS Department of Environmental Conservation's effluent requirements for biological oxygen and suspended solids which are the two prime things looked at when talking effluent quality. Mr. Cox read the recommendations of Stearns & Wheler to the Board. Authorization for Emergency Purchase By Comm. Brown: Seconded by Comm. Walker RESOLVED, That authorization be granted to purchase on an emergency basis, two additional 16" check valves for use at the Sewage Treatment Plant's main pump station. 132 -4- October 28, 1981 Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Purchase of Ferric Chloride Comm. Brown reported that Monarch Chemical, low bidder for Ferric Chloride, is temporarily out of stock of this product. We need to satisfy current requirements for this chemical. Resolution By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the department be authorized to place an order for ferric chloride with the second lowest bidder of this chemical. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Request for Expungement of Bill #12184 By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That the Board expunge bill #12184 to Mr. Michael Haag for cutting off water and sewer services in the street at 527 E. Buffalo Street when the house was moved. A new bill has been included in today's audit for the new owner (Sonbyrne Sales, Inc.). Carried Unanimously Minority Business Enterprises --New Sewage Treatment y Comm, Brown: Seconded y Comm. Varricchio WHEREAS, the City of Ithaca has established a goal by Minority Business Enterprises in connection with of the new Sewage Treatment Plant, and Plant of 10o involvement the Step 2 design WHEREAS, the final negotiated cost for two different Minority Business Enterprises being employed in connection with the design is lower than had been anticipated thus leaving a shortfall in meeting our goal, and WHEREAS, the prime consultants, Stearns & Wheler, have been able to . negotiate with a subcontractor for certain of the design services with a Minority Business Enterprise engineering firm; NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to execute amendment #1 to the Stearns & Wheler design agreement which under Section 5.1.1 would add costs of $62,429 and would add professional fees of $1,575. Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Brown: Seconded by Comm. Walker RESOLVED, That the payment request from Stearns $ Wheler for engineering services Cdrawings and specifications) in connection with the design and additions and modifications to the wastewater treatment facility through September 1981 be approved in the amount of $4,930.33. Carried Unanimously Re west for Payment --Stearns & Wheler By Comm. Brown: Secon ed by Comm. tiValker RESOLVED, That the payment request from Stearns $ Wheler for engineering`' services (7ninoTkty business enterprises program) in connection with the design, and additions and modifications to the wastewater treatment facility through September 1981 be approved in the amount of $269.84. Carried Unanimously -Request, .for Payment--St'earns' &` Wheler By Comm, , Brown: SecondeU--Ey Comm, Ivalker RESOLVED, That the payment request from Stearns & Wheler for engineering services (geotechnical services) in connection with the design and additions and modifications to the wastewater treatment facility through September-1981 be approved in the amount of $348.25. Carried Unanimously -S- October 28,1,341 HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Reclassi ication of Stone Quarry Roa By Comm. Walsh: Seconded by Comm. Varricchio WHEREAS, the process of reviewing the Federal Aid Highway Systems 1980 and 1990 Highway Functional Classification and 1980 and 1990 Urban Areas occurred in 1976; and WHEREAS, the maps approved by FHWA in January 1978 lumped all 1990 Classifications and Urban Areas into the 1980 Classification and Urban Areas mapped thereon; and WHEREAS, route U7565 from Route 96B to South Albany Street along West King Road from SR96B to Stone Quarry Road along Stone Quarry Road and along Spencer Street from Stone Quarry Road to South Albany Street, was lumped into the 1980 Urban Area; and WHEREAS, the AADT of Stone Quarry Road is approximately 3200; and WHEREAS- Stone Quarry Road is at least temporarily misplaced in competi- tion for available federal aid funds within the Urban Area; and WHEREAS, the Town of Ithaca and City of Ithaca are presently prevented (y) from using Off -System funds on this road given present classifications N and location within the Urban Area; and hi �( WHEREAS, the only Non -System designation within the Urban Area is a local Q functional classification; NOW, THEREFORE, BE IT RESOLVED,by the Board of Public Works of the City of Ithaca that route U7565 from the City -Town line on Stone Quarry Road to South Albany Street be reclassified from a minor arterial to a local functional classification. Carried Unanimously Renewal Dat'e' of Street Lighting Contract for 1982 By Comm. Walsh: 6�qonded by Comm. V arxicc io RESOLVED, That the Superintendent be authorized to request an extension of the renewal date of the street lighting contract for 1982. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 'Bids for Salt for Ice Control Comm, Walsh reported that bids were received on October 21, 1981 for supplying salt for ice control. 'Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the contract for supplying salt for ice control be awarded to Cargill of Lansing, N.Y. Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Comm. Varricchio reported on touring the City with Supt. Kinsella to examine damage from the previous night's flooding of the city. A detailed report of the flooding should be available by next month's meeting. PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: Request for Paymenihnick Roofing By Comm.. Schickel : Seconded by Comm. Walker RESOLVED, That the payment request from Stenhnick Roofing in connection with City Hall roof replacement be approved in the amount of $24,292.00. Carried Unanimously Sidewalk Assessments Comm. Si chiic el reported that private sidewalks have been repaired by the City forces during 1981 in accordance with an action of the Board of Public Works taken on July 22, 1981. 134 -6- October 28, 1981 Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with Section 5-30 of the City Charter as codified, and that a public hearing on said levy be held at the regular meeting of the Board of Public Works on November 10, 1981. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Request for Payment--F $ J Construction By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the payment request from F & J Construction (Final) for sidewalk construction be approved in the amount of $2,421.11. Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Au it By Comm. Walker: Seconded by Comm. Schickel %'RESOLVED, That the bills audited and approved by the Finance Committee, r as listed on Abstract No. 20 of the Department of Public Works and on Abstract No. 20 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Mayor's 1982' Budget Comm. Walker acknowledged receipt of the Mayor's Budget for 1982 and recommendations, and indicated that the Board of Public Works had not, prior to this point in time, had input into this budget, and that as their past practice had been, the intent of the Finance Committee and, of the entire boar-d is to review this budget and submit their own recommendations to the Budget and Administration Committee for the 1982 Budget. PARKING, TRAFFIC AND TRANSIT COMMITTEE: Traffic, Lighting and Sign Requests to NYSDoT City Engineer Cox reported on attending a meeting at the Regional office of NYSDoT with the Mayor, Supt. Kinsella and Frank Gombas on October 21, 1981. As a result of their meeting, it was decided to initiate the following action at the subject locations: Meadow Street - The existing speed limit of 40 MPH between West Clinton Street and Elmira Road will be reduced to 30 MPH. The City will include this new regulation in the City ordinance; and after proper processing of the ordinance by our Department, the City will erect the necessary signs and provide subsequent main- tenance of the signs. Meadow Street at Third Street - A flashing signal will be installed at the intersection. Pole locations and height will be based upon three -color standards in order that an efficient conversion can be made to three -color operation when conditions indicate the desira- bility of so doing. The appropriate Order will be written by our Department, and the signal installation will probably be performed -- by our signal forces during the 1982 construction season. A new microprocessor controller will be used in order to expose the City to isolated computer. control. Subsequent maintenance will be the responsibility of the City. 3. Meadow Street at West Clinton Street - A three -color signal will be installed at this intersection upon completion of the realign- ment of West Clinton Street by the City. We will coordinate with the City in order that the signal can be erected in conjunction with the completed realignment. The appropriate Order will be written by our Department, and the signal installation will be performed by our signal forces. The signal will be interconnected with the Meadow Street progression. Subsequent maintenance will be the responsibility of the City. -7- October 281,1581 4. Meadow Street at Fulton Street - A dual advance left -turn phase will be incorporated into the three -color operation. Our Depart- ment will write the necessary Order and do the physical work, possibly this winter. Progression modification will be performed by the City, with assistance from us as needed; and subsequent maintenance will be the responsibility of the City. A Right Turn on Red prohibition will be posted for Fulton Street motorists turning right onto Meadow Street. Our Department will write the essential Order and erect the proper sign. 5, Cayuga Street at Green Street - This signal will be removed from the Cayuga Street and Green Street progression systems and modified to include a trial exclusive edestrian phase. Our Department will write the necessary Order, and the City will perform the required work. Subsequent maintenance will be provided by the City." (Letter from Regional Director of Transportation, Region No. 3, NYSDoT) City Engineer Cox reported that they also discussed Signalization of Rail Crossing in'the.West End. Mr. Cox, Mayor Bordoni and Supt. Kinsella, on September 30,.1981 met with the Railway Safety Division of NYSDoT. In discussions concerning the new signal system, and the necessity of stopping all trains in the West End (time estimated to stop and clear the crossing - 10-15 minutes which is double our present problem), it Lii was made clear that this is unacceptable to the city. Consequently,. NYSDoT asked that then City- Fite ahem -" telli.ng them -we:: -axe-: fra_! i-kc4lly, \ ha with the 7 si. nal s stem a!�,-,is an PPY` g y _d_. ask.. tq be s re.lie_ved; .om. ti coinmi t ;, ment to a complete new, signal systemm in the -West End; Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That this Board authorizes City Engineer Cox to notify the NYSDoT that the City of Ithaca has obtained a method of communicating with the Conrail dispatcher and desires to retain the present system of traffic lights to protect the grade -level crossings. Carried Unanimously City Engineer Cox answered questions concerning a trial exclusive pedestrian phase at Cayuga and Green Streets. Ithaca Transit System Report of Operations By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, That the Board accepts the Ithaca Transit System Report of Operations for the period July -September 1981. Carried Unanimously Executive Session —Grievances of Employees By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the Board adjourn into Executive Session for the purpose of discussing grievances. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5:25 p.m, and the Board adjourned into Executive Session. Callista F. aolangeli, De . City Clerk Raymon Bordoni, Mayor I BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE OCTOBER 28, 1981 12261 Alexander Thoumire G2122 30.45 12262 Co-op Consumers Soc. G2122 42.00 12263 Jason Pettengill G2122 39.80 12264 Harry Wheeler G2122 26.85 12265 Christine Carrington G2122 39.80 12266 Ithaca College G2122 107.99 12267 Ithaca Neigh. Hsing F2144 135.78 G2122 135.77 12268 Ithaca Neigh. Hsing F2144 179.63 G2122 146.97 12269 Norma M. Gray G2122 45.96 12270 James Iacovelli G2122 43.26 12271 Steeeter Assoc. F2142 21.16 12272 Ithaca Center F2144 118.39 12273 Beatrice Verdery F2144 397.72 12274 Finger Lakes Const. Co. F2650 14.52 12275 Sonbyrne Sales Inc. F2144 149.95 G2122 133.51 12276 Dryden Sewer Dist. G2374 591.05 12277 City of Ithaca G2801 3683.40 12278 Morse Chain Co. G2120 175.00 12279 Town of Ithaca G2374 83.46 12280 Town of Ithaca G2374 313.39 12281 Town of Ithaca G2374 129.11 12282 Town of Ithaca C2374 253.97 12283 Town of Ithaca G2374 187.36 12284 Town of Ithaca G2374 116.41 12285 Town of Ithaca G2374 129.88 12286 City of Ithaca F8316-309 20.13 G8116-309 30.20 12287 City of Ithaca F8316-309 153.84 G8116-309 230.77 12288 City of Ithaca F8316-309 292.10 G8116-309 438.16 12289 City of Ithaca F8316-309 1483.12 G8116-309 2224.69 12290 City of Ithaca G2801 841.16 WR TOTAL 2966.34 SR TOTAL 10220.37 TOTAL $13,186.71 APPROVED BY FINANCE COMMITTEE 3 r BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. November 10, 1981 PRESENT: Mayor - Bordoni Commissioners (5) - Brown, Cleveland, Schickel, Walker, Walsh ABSENT: Commissioner (1) - Varricchio OTHERS PRESENT: Dep. Clerk - Paolangeli City Controller - Spano Surat. of Public Works - Kinsella Purchasing Agent - Clynes Dep. Controller - Cafferillo Asst. to Supt. - Dougherty City Engineer - Cox City Attorney - Shapiro Alderman - Ban -field *-mi MINUTES: cc By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the minutes of the October 28, 1981 meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously SPECIAL ORDER OF BUSINESS: Request to resc e ule ate of public hearing By Comm. Walsh: Seconded by Comm. Cleveland RESOLVED, That the public hearing on sidewalk assessments be re- scheduled from November 10 to November 24, 1981. Carried Unanimously COUNCIL LIAISON'S REPORT: Alderman Banfield reported that he had written a letter to the Super- intendent, and he -also wished to report to the Board that he had worked with the neighbors and the employees of the Department of Public Works during the previous weeks as a result of the flooding, and he commended the employees for the outstanding job which they did. Mayor Bordoni echoed his sentiments. PERSONNEL: Supt. Kinsella reported that two department employees, Bernard Carpenter and Elwood Hulbert, received recognition through S.I.A.B. for work above and beyond their job requirements. WATER AND SANITARY SEWER COMMITTEE: Request for payment -'-Stearns'& W eler By Comm. Brown: Seconded by Comm..Cleveland RESOLVED, That a request for payment from Stearns & Wheler, for pro- fessional engineering services in connection with the Deep Shaft Biological Treatment Plant for September 1981, be approved in the amount of $7,227.56. Carried Unanimously Request for payment--C-I-L Inc. By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That a request for payment from C-I-L Inc., for services in connection with the Deep Shaft Biological Treatment Plant from August 17 through September 30, 1981, be approved in the amount of $7,387.63. Carried Unanimously Report of raw water line damage City Engineer Cox reported that the line is no longer in danger of being lost as it was only a week ago. A contractor is on the job who has made temporary repairs to shore the line up, and he is now well underway with permanent repairs to the water line which was damaged in the flood. -2- November 10, 1981 BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Progress report re Tioga Street bridge. City Engineer.Cox reported receiving bids from several contractors on emergency demolition of the existing bridge and letting the work out late last week. It involves demolition of a portion of the bridge and removal of damaged parts and storage of the parts. He received the information that the work will probably be started on Thursday of this week. Repairs to Fall Creek City Engineer Cox reported that arrangements had been made with a contractor to get in and do repairs to the levees in the Fall Creek area as soon as the water is down sufficiently to allow the equipment in. He asked B.K. Hough to assist. He met with the contractor on Sunday and began survey work on Tuesday. The work should be well underway in a week or so, depending on when the water is down. City Engineer Cox answered questions of the Board. Alderman Banfield expressed concern over Tioga Street Bridge. Residents in that area are very much concerned that the portion of the bridge - left still has the beams below it that restrict the flow of the water. They are anxious that something be done to stop the water from backing --- up against the bridge. Also repairs to Fall Creek are of great -- concern and they are hopeful repairs will be completed as rapidly as possible. HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Payment requisition #2 (final --F.G. Campagni By Comm. Walsh: Seconded by Comm. Brown RESOLVED, That payment requisition #2 (final) from F. G. Campagni Construction Company, Inc. for the construction of Year 3 Neighborhood Improvements, be approved in the amount of $50,259.87, to be paid out of Community Development funds. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: Payment requisition #2--V. Giordano Construction $ Supply Corp. By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That payment requisition #2 from V. Giordano Construction & Supply Corp. for general construction services in connection with the Cass Park lobby expansion, be approved in the amount of $37,225:75. Carried Unanimously Payment requisition #1--Donohue-Halverson By Comm. Schickel: Seconded by Comm. Walsh RESOLVED, That payment requisition #1 from Donohue -Halverson for plumbing services in connection with the Cass Park lobby expansion, be approved in the amount of $5,490.00. Carried Unanimously Mayor elect Shaw arrived at the meeting at 4:25 p.m. Payment requisition #1--Bear Electric By Comm. Schickel: Seconded by Comm. Walsh RESOLVED, That payment requisition #1 from Bear Electric for electric; services in connection with the Cass Park lobby expansion, be approve in the amount of $3,901.50. Carried Unanimously Payment requisition #1--V. Giordano Construction & Supply, Corp. By Comm. Schickel: Seconded by Comm. Walsh RESOLVED, That payment requisition #1 from V. Giordano Construction & Supply Corp. for services in connection with the construction of the City Hall handicapped ramp, be approved in the amount of $4,541.00. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously -3- November 10, 1981 Comm. Walsh asked about Cass Park and City Engineer Cox reported on the progress of the project. FINANCE, ACCOUNTS $ CAP'ITAL''IMPROVEMENTS COMMITTEE: u it By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the bills audited and approved by the Finance Committee, as,listed on Abstract No. 21 of the Department of Public Works and on Abstract No. 21 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Budget Comm. Walker reported that the Finance Committee of the Board of Public Works has reviewed the proposed 1982 budget as recommended by the Mayor. The committee is recommending some modifications to that budget and requests the Board's approval for these recommendations and the forwarding of same to the City Controller's office for incorporation in his final submittal to the Common Council for adoption. Resolution By —Comm. Talker: Seconded by Comm, Schickel RESOLVED, That the Board pass the recommendations of the Finance Committee on to the City Controller for discussion and inclusion to the Budget.and Administration Committee of Common Council, Carried Unanimously Capital Project By Comm. Walker: Seconded by Comm. Walsh RESOLVED, That this Board of Public Works requests that the Common Council establish a capital project for the repairs to city owned facilities damaged in the October 1981 flood, said project funding to be in the amount of $750,000. Discussion followed on the floor, A vote on the resolution resulted as follows; Carried Unanimously -Declaration of Emergency By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the Board recognizes the emergency on raw water line repairs, Fall Creek dike repairs between Lake Street and Route 13, and Tioga Street bridge as state of emergency and authorizes the contract- ing out for services and the waiving of competitive bidding require- ment, subject to Finance Committee review of -said contracts for immediate and expeditious repair of those facilities, using the best judgment of the City Engineer and Public Works Superintendent. Discussion followed on the floor, A vote on the resolution resulted as follows; Carried Unanimously Sale of Surplus (Obsolete) Equipment By Comm. Cleveland: Seconded by Comm, Schickel RESOLVED, That the Board approve authorization by Supt. Kinsella to advertise, for purpose of receiving bids, all excess equipment in the Department of Public Works in an effort to clean house and make use of storage facilities presently being used for this equipment. Discussion followed on the floor. Alderman Banfield suggested that a list of the excess equipment be circulated to other departments to determine if any of the equipment could be used by them. Supt. Kinsella commented that he would do this. A vote on the resolution resulted as follows: Carried Unanimously -4- November 10, 1981 PARKING, TRAFFIC & TRANSIT COMMITTEE: Hospital Bus Service Comm. Cleveland reported that the hospital bus service has not been finalized; there will be another meeting on Thursday, November 12, 1981 for purpose of looking over new bus routes. Improvements to Intersections Comm. Cleveland reported that the department is working on improvements, trimming shrubbery, moving signs for parking and doing extra painting, to the following intersections: Tioga and Farm Streets, Aurora and Farm Streets, and Jay and Cayuga Streets. Executive Session By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Board adjourn into Executive Session for the purpose of grievance review. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 4:45 p.m. allista F. Paolangeli, De4h. City Clerk Raymond Bordoni, Mayor /y! Regular Meeting PRESENT: Mayor - Bordoni Commissioners - ABSENT: Commissioners - BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 4:00 P.M. November. 24, 1981 (4) - Schickel, Varricchio, Walker, Walsh (2) - Brown, Cleveland OTHERS PRESENT: Supt. of Public Works - Kinsella Asst. to Supt. - Dougherty City Controller - Spano Purchasing Agent - Clynes Dep. Clerk - Paolangeli City Engineer - Cox Alderman - Banfield Dep. Controller - Cafferillo City Attorney - Shapiro .-r MINUTES: By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the Minutes of the November 10, 1981 meeting be approved as recorded by the.Deputy City'Clerk. SPECIAL ORDER OF BUSINESS: Public Hearing --Sidewalk Assessments, Resolution to Open Public Hearing By Comm. Schickel: Seconded by Comm. Walsh RESOLVED, That the public hearing on sidewalk assessments be opened. Carried Unanimously Mr. Richard Morrison, 127 Prospect Street, appeared before the Board and commented that a 40' retaining wall which was removed at 127 Prospect Street in order to work on the sidewalk had not been replaced, and that when the, -wall has been replaced he will pay for the sidewalk. Resolution to Close Public Hearing By Comm. Schickel: Seconded by Comm. Walsh RESOLVED.That the public hearing on sidewalk assessments be closed. Carried Unanimously PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: Si ewalk Assessments By Comm. Sc is el: Seconded by Comm. Walker WHEREAS, a public hearing has been held by this Board on assessments levied for construction of sidewalks at various locations in the City of Ithaca as detailed in the minutes of the Board of Public Works meeting of October 28, 1981, and WHEREAS, the property -owners have been afforded an opportunity to be heard as provided for in the City Charter. NOW, THEREFORE, BE IT RESOLVED, That the sidewalk assessments levied by this Board on six properties in the total amount of $6,387.98 be and hereby are finally approved and recommended to the Common Council for confirmation. Carried Unanimously PETITIONS AND HEARINGS BEFORE THE BOARD: Mr. Donald Culligan, Board of Representatives city representative from the Second Ward, addressed the Board regarding concerns of citizens as follow: DeWitt Park --complaints of the shrubbery being allowed to grow so high; recommended trimming it to a decent level. Leaf removal in the Fall --the possibility of leaf removal earlier in the Fall before they become water soaked or covered with snow. Salt --complaints of excessive amount of salt being used for control in winter; complaint of salt being spread on dry pavement; also, commented on the damage to trees placed along streets, the disintegra- tion of curbs in 500 and 600 blocks of Hudson Street. -2- November 24, 1981 Mr. Culligan passed pictures around for the Board to see. Resolution By Comm. Seconded by Comm. RESOLVED, That the item concerning salt control and leaf removal be referred to the Highways, Street Lighting and Refuse Committee for review; the item concerning shrubbery in DeWitt Park be referred to the Public Buildings, Public Grounds and Parks Committee. Carried Unanimously Petition from residents of West Village Supt. Kinsella presented a petition containing 171 signatures from residents of West Village requesting bus service to their area. Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the petition from residents of West Village requesting' bus service be referred to the Parking, Traffic and Transit Committee, for report back to the Board on December 9, 1981. Carried Unanimously COMMUNICATION FROM THE MAYOR: Par in re ulations on Linn Street Mayor Bor oni presented a request from former Fire Chief Weaver, 221 Linn Street, regarding the effectiveness of the parking regulation on Linn Street of no parking between the hours of 9:00 a.m. and 6:00 p.m, inasmuch as the traffic consisted of people going to work and this occurs before 9:00 a.m. Resolution By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the concern of Charles Weaver regarding the parking regulation on Linn Street be referred to the Parking, Traffic and Parking Committee. -- Carried Unanimously STAFF REPORTS: Flood Repair Work City Engineer Cox reported on the progress of the repairs to the areas affected by the recent rainstorm. He said work is progressing nicely in the Six -Mile Creek; portions of the North Tioga Street bridge have been removed from Cascadilla Creek, and the water level is down enough that work can commence on Fall Creek in a day or two. He answered questions of the commissioners regarding the work. WATER AND SANITARY SEWER COMMITTEE: Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a request for payment from Stearns $ Wheler for engi- neering services in connection with the Deep Shaft Biological Treatment Plant for October 1981 be approved in the amount of $10,109.39. Carried Unanimously Request for Payment--C-I-L Chemicals, Inc. By Comm.-Schickel: Seconded by Comm. Walker RESOLVED, That a request for payment from C-I-L Chemicals, Inc. for services in connection with the Deep Shaft Biological Treatment Plant be approved in the amount of $20,052.34. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Requests for Payment -'-Stearns & Wheler By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That the following requests for payment from Stearns & Wheler for services in connection with the design of additions and modifications to the Wastewater Treatment Plant, be approved: -3- November 24, 11413 `1. Drawings and specifications. . . . . . . . . . $ 8,898.75 2. Topographical survey and field measurements. . 3,942.30 3. Value engineering studies. . . . . . . . . . . 366.41 4. Geotechnical services. . . . . . . . . . 1,109.43 5. Minority Business Enterprises program. . . . . 700.60 6. Compliance with grant procedures . . . . . . . 51.66 7. Permits . . . . . . . . . . . . . . . . 75.62 Carried Unanimously Request for Payment --Stearns $ Wheler By Comm. c is el: Seconded by Comm. Walker RESOLVED, That a request for payment from Stearns & Wheler for services in connection with the Sewer System Evaluation Survey for October. 1981 be approved as follows: 1. Engineering services. 2. Grant administration. $ 207.50 214.96 Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: North Tioga Street Bridge proosai By Comm. Varricchio: Seconded by Comm. Walsh (Y) RESOLVED, That a proposal received from McFarland Johnson Engineers (� for the repairs or replacement of the North Tioga Street Bridge be W accepted and approved. Alderman Banfield and Mayor Bordoni questioned City Engineer Cox regarding the bridge situation and he explained the breakdown of the proposal. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously �Waivirig of Competitive Bidding --Amendment to Resolution By Comm. Varricchio: Seconded by Comm. Walker RESOLVED, That the resolution adopted by this Board on November 10, 1981 granting authorization to waive competitive bidding requirements for flood repair work as an emergency measure be amended to include goods as well as services. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously PUBLIC''BUILDINGS, GROUNDS AND PARKS COMMITTEE: ReQuest for Payment --O'Brien & Taube- By,Comm..Schickel:, Seconded Comm. Walker RESOLVED, That a payment request from O'Brien $ services in connection with the Cass Park lobby in the amount of $2,059.99. Carried Unanimously Taube for professional expansion, be approved FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Au it By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 22 of the General Fund account of the Department of Public Works and on Abstract No. 22 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously 144 -4- November 24, 1981 EXECUTIVE SESSION: By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, The Board adjourn into Executive Session to discuss matters concerning personnel. Carried Unanimously ADJOURNMENT: On.a motion the Board adjourned at S:10 p.m. Le J?J�- I Callista F. Paolangeli, D . City Clerk 4(111 Raymond Bor oni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS Accounts Receivable November 25, 1981 12291 Clara Kelly G2122 55.66 12292 Alice R. Gere. G2122 28.25 12293 Wilford & Rose Marion G2122 28.25 12294 Ithaca City School District G2122 25.92 12295 Nathan & Donna Brown F2144 9.00 G2122 6.00 12296 Village of Dryden F2378 97.95 12297 Cornell University F2650 33.54 12298 Donohue -Halverson F2650 24,90Paid 12299 Cornell University F2650 17.20 G2650 11.47 12300 Herbert Mack F2144 82.89 G2122 85.62 12301 City of Ithaca -Capital G2801 451.17 12302 Cornell University G2120 26,930.06 12303 City of Ithaca -General Fund F8116-309 31.45 G8316-309 47.18 12304 City of Ithaca -General Fund F8116-309 110.80 G8316-309 166.21 12305 City of Ithaca -General Fund F8116-309 366.96 G8316-309 550.44 12306 City of Ithaca -General Fund F8116-309 38.92 G8316-309 58.37 12307 City of Ithaca -General Fund F8116-309 1,289.30 G8316-309 1,933.94 Total Water 2,102.91 Total Sewer 30,378.54 APPROVED BY FINANCE COMMITTEE f? 145 Regular Meeting PRESENT: Mayor - Bordoni Commissioners - ABSENT: Commissioners - BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK 4:00 P.M. December 9, 1981 (4) - Schickel, Varricchio, Walker, Walsh (2) - Brown, Cleveland OTHERS PRESENT: Deputy C er - Paolangeli City Controller - Spano Deputy Controller - Cafferillo Purchasing Agent - Clynes Supt. of Public Works - Kinsella Asst. to Superintendent - Dougherty Alderman - Banfield Alderman Elect - Hoffman City Attorney - Shapiro Golf Pro - Torrant N Lij MINUTES: By Comm. Walsh: Seconded by Comm. Varricchio Q RESOLVED, That the Minutes of the November 24, as recorded by the Deputy City Clerk. 1981 Meeting be approved Carried Unanimously COMMUNICATIONS: North Tioga Street Bridge Alderman Banfield read the following Petition to Common Council: "We, the undersigned residents and/or property owners in the vicinity of the Tioga Street bridge over Cascadilla Creek, would like to express the following concerns to Common Council: "l. The Flood of October 28, 1981 has underlined the urgent need to take steps to reduce the danger of flooding in the Cascadilla Creek area. We believe the low elevation of the Tioga Street bridge and its obstruction of the creek were major causes of flooding in much of the Fall Creek neighborhood. "2. Whatever actions the City takes to repair or prevent flood damage, it should try to keep public expenditures as low as possible. "3. And in deciding how to respond to the flooding problem, the City should try to improve the overall quality of the neighborhood. "Based on these concerns, we the undersigned support the removal of the present Tioga Street bridge over Cascadilla Creek, and ask for it to be replaced with a pedestrian bridge high enough that it would not obstruct the creek. We believe this step will greatly reduce the danger of flooding, will cost the taxpayers far less than a new two- lane bridge, and will improve the neighborhood by reducing speeding and through -traffic and the danger of accidents at the Farm and Tioga Street intersection. We ask Common Council to include a pedestrian bridge in its considerations and to study the economic, traffic -flow, and flood control implications of such a step." The above Petition was signed by 77 residents and/or property owners in the vicinity of the Tioga Street bridge over Cascadilla Creek. Alderman Banfield also read the following letter, signed by Jean Gould, which letter was not addressed to anyone in particular: 146 -2- December 9, 1981 "There is a reasonable way to discover the best solution to the problem of the Tioga Street bridge - a way which would also improve the safety of motorists and pedestrians on Tioga Street. "The present condition of the bridge has produced a serious hazard. Already one motorist has smashed the Southwest corner of the barricade in the middle of the night, leaving a dangerous opening. There are no walls anywhere around the hole in the bridge to protect small children, and all other pedestrians. This is especially bad after dark and when the pavement is slippery. One-way traffic on the bridge right at the entry to the three parts of Cascadilla Ave. can cause traffic problems. "All of these potential hazards can be eliminated. Remove the rest of the bridge, leaving only the foot bridge on the West side. Build protective walls on the North and South sides of the Creek. Put a traffic light at the Cayuga Street bridge to make that intersection safer than it is now. "This would be a fair trial of the solution of having no motor bridge on Tioga Street. By spring, if really unsolvable difficulties are apparent, some other solution could be devised. Jean Gould" Alderman Banfield stated that the above letter speaks for itself. One of the considerations that the people in the Tioga Street bridge area have is the dead end and while they are waiting for reports to come back from the engineers, perhaps a trial period might be instituted before a decision has to be made, just to give some indication of what is going to happen in that area. Perhaps the best time to close the bridge is now. Alderman Banfield suggested that either through the Board or through the Planning Department a Committee could be made up^ of some of the people in the neighborhood. Mayor Bordoni asked that the original Petition be submitted to the City Clerk for the official records and that a copy of the Petition, along with a copy of the letter from Mrs. Gould be forwarded to the Bridges, Creeks and Storm Drainage Committee for its review and con- sideration. Resolution By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the Petition to Common Council and the letter from Mrs. Gould concerning the Tioga Street bridge replacement and the problems related to that project be referred to the Bridges, Creeks and Storm Drainage Committee. Carried Unanimously Comm. Schickel asked if either Supt. Kinsella or City Engineer Cox could give the Board more up-to-date information on the Tioga Street bridge project. Engineer Cox presented interim plans that have been made for the area until permanent plans for the bridge replacement are complete. Supt. Kinsella and Asst. to the Supt. Dougherty answered questions asked by Alderman Banfield and Comm. Schickel concerning the time- table for the work to be done. Communication from Southern Cayuga Lake Intermunicipal Water Commission Supt. Kinsella reported that he had received a communication from the Southern Cayuga Lake Intermunicipal Water Commission suggesting that a task force approach to intermunicipal water supply studies and a resolution of measures to insure that capability between the City, the College and the Town be considered and Supt. Kinsella requested that the communication be referred to the Water and Sewer Committee for review, advice and report. -3- December 9, 198114 Resolution By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the communication from the Southern Cayuga Lake Intermunicipal Water Commission concerning a task force to study intermunicipal water supply be referred to the Water and Sewer Committee for review, advice and report. Carried Unanimously Parking Ramp Charges Comm. Schickel reported that he had talked with a gentleman a few weeks ago who had sent a letter and a petition to the City asking that the monthly parking fee for the Seneca Street Parking ramp be increased and Comm. Schickel was concerned about whether any action had been taken on the request. Supt. Kinsella reported that he had received information on raising the parking ramp fees from $7.50 per month to $9.50 per month and he did not believe that very many people would mind that slight increase. He said that the matter had been referred to the Parking, Traffic and Transit Committee and that Committee would receive copies of the papers involved if it hadn't already received them. Supt. Kinsella said that he has instructed the Buildings and Grounds Division to provide more (\j timely notice and advice to parkers that the monthly tickets will be W on sale far enough in advance so that there will not be a peak hour rush at the last minute. He hoped that the new rates would be in < place this month. One of the problems at this time is figuring out < how many spaces are available for monthly ticket holders so that too many tickets will not be sold. A certain number of spaces have to be made available for customers and visitors. STAFF REPORTS: Newman Golf Course Golf Pro, Steve Torrant, gave a detailed report on the year's activities at Newman Golf Course. He noted several goals that had been achieved this year, such as increasing overall membership, up- grading course conditions and offering a more complete golf facility. He reported on the steps that had been taken in order to achieve the goals. Golf Pro Torrant talked about the highlights of the 1981 season, such as tournaments and especially a new tournament entitled "Newman Best -Ball"; the various leagues and the fact that more leagues were interested in playing at Newman, but there was no time available for adding new leagues. He gave a report of revenues and expenses for 1981 as compared to 1980. Lastly, Golf Pro Torrant reported on the things he would like to do next season to improve Newman Golf Course and stated that he had already done some work on sand traps and new tees. The Commissioners asked questions concerning the golf course and Golf Pro Torrant responded to the questions. WATER AND SANITARY SEWER COMMITTEE; Intermunicipal Sewer Agreement Report Supt. Kinsella reported that the Board had met today with representa- tives of the Town of Ithaca regarding the final documents for the Intermunicipal.Agreement. He stated that at a meeting to take place on Monday, December 14, 1981, at 7:30 A.M., the final drafts will be reviewed for ultimate submission to the City Council and the Town Boards for adoption and implementation. Supt. Kinsella felt that such action would take place next week or very soon, and noted that the present results are a culmination of two and a half years of negotiations between the City and the Towns. 148 -4- December 9, 1981 USEPA Federal Grant - Ithaca Wastewater Treatment Plant Resolution By Comm. Schickel: Seconded by Comm. Varricchio WHEREAS, the City of Ithaca has been awarded a Step II USEPA Federal Grant for the preparation of construction drawings and specifications for the Ithaca Wastewater Treatment Plant, and WHEREAS, it is a requirement of the grant and it is advantageous to the City to have the project value engineered, and ,. WHEREAS, a favorable contract has been negotiated with the firm of Ewell J. Finley; P.E., an engineering firm qualified to perform value engineering and a Minority Business Enterprise; a .s, NOW, THEREFORE, BE IT RESOLVED, that the contract for Value Engineer- ing of the City's Wastewater Treatment Plant be approved in a cost plus fixed fee basis, with total compensation, as per Amendment No. 1, not to exceed $104,483.00, and BE IT FURTHER RESOLVED, that the Superintendent be authorized to execute said agreement and amendment thereto. Carried Unanimously Request for Payment - F L C Contractors, Inc. Resolution y Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, that a payment request from F L C Contractors, Inc. for services in connection with repairs to a damaged sewer main on the South Cayuga Street Bridge, be approved in the amount of $2,722.54. Carried Unanimously HIGHWAYS, STREET LIGHTING AND REFUSE COMMITTEE: Request for Payment - Paul Mancini & Sons By Comm. Walsh: _Seconded by Comm. Varricchio RESOLVED, That a payment request from Paul Mancini & Sons for paving the 400 block of First Street in connection with the neigh- borhood improvements there, be approved in the amount of $4,250.00, to be paid out of Community Development funds. Carried Unanimously Request for Payment V. Giodano Construction & Supply Corp. By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That a payment request from V. Giordano Construction & Supply Corp. for sidewalk replacements in the 100 block of South Geneva Street in connection with the neighborhood improvements there, be approved in the amount of $2,085.00, to be paid out of Community Development funds. Carried Unanimously Oak Avenue Letter re Additional Lighting By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the letter requesting additional lighting on Oak Avenue be referred to the Highway Committee for study and recommenda- tion. Carried Unanimously Walk Cycle Supt. Kinsella reported that the walk cycle signals on East Green Street and South Cayuga Street will be implemented on a trial basis, and the results will be evaluated. The walk cycle signal should be in operation early next week. BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Communication from Conrail re Brindley Street A communication has been received from Conrail offering to convey the permanent easement to the City of its Brindley Street right of way and bridge for $500. This acquisition will broaden the City's accessibility along that road, with a further provision for two- way traffic. Sim 1December 9, 1981-E" Resolution By Comm. Varricchi: Seconded by Comm. Walsh RESOLVED, That the Board approve and recommend acquisition of this right of way for $500, and forward its recommendation to the Budget and Administrative Committee and the Common Council for adoption subsequent to the final recommendation of the City Attorney. Discussion followed on the floor. City Engineer Cox answered questions asked by the Commissioners with reference to the use of the right of way. A vote on the resolution resulted as follows: Carried Unanimously Request for Payment - T. G. Miller p.c. and Associates By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, That a payment request from T. G. Miller p.c. and Associates for surveying and mapping services in connection with the Fall Creek dike restoration project be approved in the amount of $3,170.60. Carried Unanimously co Request for Payment #1 - F L C Contractors, Inc. By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, That payment request #1 from F L C Contractors, Inc. for the reconstruction of the Fall Creek dikes be approved in the amount Q of $26,097.81. Carried Unanimously Request for Payment - F L C Contractors, Inc. By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, That a request for payment from F L C Contractors, Inc. for demolition of a portion of the North Tioga Street Bridge over Cascadilla Creek be approved in the amount of $4,637.00, Carried Unanimously PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: Request for Pavment - O'Brien & Taube Associates By Comm. Schick Seconded by Co=. Varricchio RESOLVED, That a payment request from O'Brien & Taube Associates for professional services in connection with the Cass Park lobby expansion, be approved in the amount of $918.25. Carried Unanimously Reauest for Pavment - V. Giordano Construction & Supply Corp. By Comm. Schickel: Seconded by Co=. Varricchio RESOLVED, That a request for payment from V. Giordano Construction & Supply Corp. for services in connection with the City Hall handicapped access ramp, be approved in the amount of $3,581.50. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Reauest for Pavment - Collins & Walton Plumbing and Heating Contractors, Inc. By Comm. Schickel: Seconded by Co= . Walker RESOLVED, That a payment request from Collins & Walton Plumbing and Heating Contractors, Inc. for services performed under the heating and ventilating contract o- the Cass Park lobby expansion project, be approved in the amount of $9,000.00. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 150 -6- December 9, 1981 Skyworker Bucket Truck Repair Resolution By Comm. Schickel: Seconded by Comm. Varricchio WHEREAS, previous authorization has been given to contract the repair and overhaul of the Skyworker bucket truck of the Buildings and Grounds Division by Gallagher Equipment Company of Exton, Pennsylvania, and WHEREAS, in the process of disassembly significant items requiring repair have come to light, specifically the turntable and ring gear mount, and WHEREAS, inasmuch as this damage was not visible or discernable at the time of the original contract and necessarily requires repair- ing by replacement; NOW, THEREFORE, BE IT RESOLVED, That approval be given to authorize $4,299 to replace these two pieces of defective equipment to complete the overhaul and repair to that end item. Carried Unanimously Request for Payment - V. Giordano Construction & Supply Corp. By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, that a payment request from V. Giordano Construction & Supply Corp. for miscellaneous alterations under Contract #1, at Greater Ithaca Activities Center, be approved in the amount of $14,934.00, to be paid out of Community Development funds. Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROVEMENTS COMMITTEE: Audit By Comm. Walker: Seconded by Comm. Varricchio , RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 23 of the General Fund account of the Department of Public Works and on Abstract No. 23 of the Water and Sewer Fund, be approved for payment, and BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Request for Penalty on Items Added to Tax Bills Comm. Walker referred to receivables that the City periodically charges back to the property owner or other people within the City for the cost of services performed by the City on behalf of the property owners. These billings, if not paid over a period of time, are added to City Taxes. There is no provision for the addition of any carrying costs in the form of interest or penalty to those bills. It is possible for a two to three year period of time to go by before the bill is paid by the taxpayer with no additional cost added. Comm. Walker recommended that a penalty in the amount of 1'% per month on the unpaid balance be imposed after thirty days from the date of issuance of the bill. Discussion was had as to what Committee this recommendation should be referred to. At the end of the discussion it was decided that •°� City Attorney Shapiro should research this item and come up with a recommendation at the next meeting. PARKING, TRAFFIC AND TRANSIT COMMITTEE: West Village Petition for Extension of Bus Service Supt. Kinsella referred to d!,!Memorandum--from Transit Supervisor Carpenter, dated December 4, 1981, concerning the request for extension of Route #3 bus service and the Petition received from Robert Stickane bearing 171 signatures of residents of the West -7- December 9, 19051 Hill area in support of that request. He briefly covered the cost of such service and concluded by saying that he would have no problem recommending the extension of service to West Hill for a trial period of three months, at which t_me the Board could evaluate the usage based on the cost. Resolution By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, that authorization be gi-:en to the Ithaca Transit System to extend Route #3 bus service for one hour, starting at 6:30 A.M. instead of 7:30 A.M., for a trial period of three months. Carried Unanimously UNFINISHED BUSINESS: Executive Session By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the Board, Supt. Kinsella and Mayor Bordoni adjourn into Executive Session at the end of the Regular Meeting for the G) purpose of discussing personnel ma=ters. (Y) Carried Unanimously N LJ ADJOURNMENT: Q On a motion, the meeting adjourned at 5:15 P.M. Q r 'f Callista F. Paolangeli, Dep. City Clerk Raymond Bordoni, Mayor BOARD OF PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE DECEMBER 9, 1981 1339 New York State Electric & Gas Corp A2655 120.00 1340 Ping Lei Wong A1710 25.00 1341 Raynond and Scharlie Handlan A1710 20.00 1342 Thomas Lonergan & Dunn A1710 25.00 1343 J. and E. Hartmanis A1710 20.00 1344 Christine Shoemaker A1710 25.00 1345 J. & K. Rancich A1710 20.00 1346 Will -Robert Teetor A1710 20.00 1347 State And Aurora Inc.(RHP) A1710 30.00 1348 Moshe and Dalia Pelli A1710 25.00 1349 Ming T. Shen A1710 25.00 1350 John Crowley A1710 20.00 1351 Will -Robert Teetor A1710 25.00 1352 Paul Anderson A1710 15.00 1353 Ping Lei Wong A1710 25.00 1354 David Solomon A1710 25.00 1355 F. A. (Sr.) and J. E. Johnson A1710 15.00 1356 Sally Schultz A1710 25.00 1357 Jas. Van Boven A1710 25.00 1358 Liang C. Ku A1710 25.00 1359 John And K. Rancich A1710 20.00 1360 George J. Broadwell A1710 20.00 1361 New York State Electric & Gas Corp. A2560 92.00 TOTAL $687.00 AP�ROVED BY FINANCE COMMITTEE BOARD OF PUBLIC WORKS PROCEEDINGS 153 CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. December 235, 1.981 PRESENT: Mayor -- Bordoni Commissioners - (4) - Cleveland, Schickel, Varricchio, Walker ABSENT: City -Attorney - Shapiro Commissioners - (2) - Brown, Walsh OTHERS PRESENT: Deputy Clerk - Paolangeli Supt. of Public Works - Kinsella City Controller - Spano Deputy Controller - Cafferillo Asst. to Superintendent - Dougherty Purchasing Agent-.Clynes Alderman - Banfield City Engineer - Cox Alderman - Gutenberger MINUTES: By Comm. Cleveland: Seconded by Comm. Varricchio RESOLVED, That the Minutes of the December 9, 1981 Meeting be approved as recorded by the Deputy City Clerk. Carried Unanimously COMMUNICATIONS: Mayor Bordoni read the following letter from Drs. King, Baker, Cacciotti, Lieberman and Filios, DDS; PC: "December 18, 1981r__ "I HOPE THIS CAN BE READ BEFORE A MEETING OF COMMON COUNCIL "Officials of the City of Ithaca: "We were among the many people in the Tioga-Sears Street area who were again seriously damaged by flooding. This is the third time since 197Z that we have suffered serious financial loss due to the same problem. "The old Tioga Street bridge was not designed to allow the necessary flow of water and debris during heavy run off. The creek bed has filled up over the years thus increasing the problem. "The reason for the flooding is that the bridge is inadequate. The Tioga Street bridge must not be just repaired, it must be elevated. The span of the Tioga Street bridge is extremely short and structur- ally presents little problem for the two lane traffic flow. The bridge is hardly one car length in span and it would be virtually impossible to load it beyond the weight of two cars. Because of the limited load and short span, the support steel can be of minimum depth thus yielding maximum water clearance. Certainly there could hardly be a smaller, less complicated bridge to replace. "The proper replacement of this bridge and cleaning of the creek bed is necessary to protect the assessed valuation throughout the area. "It would seem counter -productive to fail to replace the bridge. Dead ending a major North -South downtown street would add to the traffic and parking problems for many blocks throughout the area. 154 -2- December 23, 1981 "We own a large number of rental properties on Tioga and Sears Streets. All of them were seriously damaged by the floods. The Tioga Building sustained the greatest loss. "I would be happy to meet with any of the committees or boards working on the Tioga Street bridge problem to share our experiences and detail our problems. "Thank you for your consideration. "Cordially, "Robert W. Baker, DDS, MS "/sce" PERSONNEL: uperintendent Kinsella asked that the agenda to the recommendations on the realignment and Department of Public Works be deleted from the matter came before the Common Council Meeting in public form, and was adopted. item with reference operations of the Agenda because the on December 22, 1981, In relation to the topic of realignment of the Department of Public Works, Mayor Bordoni made the following comments: "I am not sure how many of you Board members had a chance to read the Ithaca Journal's article on that as a result of last night's meeting. But, I find it very distressing that the article is written by Ms. Marcham and there are some very serious exaggerations and what can be considered distortions of the facts. It is a very misleading article; the comments that were made in there were made mainly by two of the Council people that were directly opposed to this for various reasons. "But the article does start out by saying it was a surprise reorgani- zation. I think all the Council members knew about this a great deal of time in advance and had every single opportunity to attend every Budget and Administration meeting or talk to any of the Board members because they all knew about it. So, there was no surprise reorgani- zation. The fact is, those very Council people that chose not to attend some of those meetings which they certainly were invited to, and they knew it. The only surprise is they didn't read everything that they should have read and they weren't abreast of all the information that was given to them, which is unfortunate for them, as it clearly shows that they were not doing their job. "The article also indicates that there are at least four new super- visory post for jobs, when in fact the reorganization eliminates three positions: the position of Pat Hannan, the Assistant Superin- tendent of Public Works; the Water and Sewer Supervisor; and the Parks Supervisor. There is no mention of the positions that it eliminates. It also puts in a distortion or an exaggeration that makes it sound like the, in fact it reads; 'Kinsella's salary of $31,000 will lead to $37,4001, making it sound like a direct $6,400 increase. There is no mention in there made that his 1981 salary was $33,036. His 1982 salary, because of a 9% increase, would have increased by $2,973, bringing his 1982 salary, regardless of this reorganization, up to $363,009. It doesn't make any mention that the real increase in .the Superintendent's salary is $1,400. I think it shows a great deal of irresponsibility and I take great exception to it, and I cannot let this meeting go without having said what I said and I would be more than glad to talk to the radio media and make sure that this gets out to the radio media because, quite frankly, I don't believe that the printed press will print it. 155 -3- December 23, 1981 "I have no more comments to make on this except to the radio persons after this meeting. Okay." WATER AND SANITARY SEWER COMMITTEE: Bid Returns - Annual Chemical Re uirements Comm. Schickel reported that bids were received on December 18, 1981, for furnishing the annual Chemical requirements as shown on a bid tabulation sheet. Resolution By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That the contract for furnishing the annual Chemical requirements be awarded as follows: Item #1 - Primary Coagulant - American Cyanamid - $ .138 per lb. Item #2 - Filter Aid - O'Brien Inc. - $ 1.16 per lb. Item #3 F Liquid Caustic Soda- Monarch Chemical - $ 15.75 per cwt. (Dry 100%) Item #4 - Coagulant Aid - Delayed pending further study of (tj bid. W Item #5 - Potassium Perman- ganate - Scobell Chemical - $ 1.145 per lb. Item #6 - Liquid Chlorine _ Nyclor - $220.00 per ton Item #7 - Hydrated Lime Warner Co. $ 81.37 per ton Item #8b - Ferric Chloride, 42 degree Baume - Monarch Chemical - $ 7.35 per cwt. Carried Unanimously Joint Sewer Agreement - New Wastewater Treatment Facility Superintendent Kinsella gave a wrap-up report on the Joint Sewer Agreement adopted at the December 22, 1981 Special Meeting of Common Council. He thanked the members of the Board for the many hours of time and the effort put forth during the time involved in the hearing process and the meeting process, all of which cleared the air and made such an Agreement feasible. Alderman Banfield publicly thanked Comm. Cleveland, City Engineer Cox, City Controller Spano and Deputy Controller Cafferillo for all their work on the Joint Sewer Agreement over the past several months. Request for Payment - F:L C Contractors, Inc. By Comm. Schickel: Seconded by Comm. Wal er RESOLVED, That payment request #1 from F L C Contractors, Inc. for restoration of supporting structure for the raw water line in Six Mile Creek, just below the 60-foot dam that was damaged in the October flooding, be approved in the amount of $29,599.65. Carried Unanimously BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE: Survey of City Owned Bridges 'Resolution By Comm. Varricchio: Seconded by Comm. Schickel WHEREAS, the New York State Department of Transportation proposes to inventory and/or inspect city owned bridges in the City of Ithaca, in conformance with Section 231, Subdivision 1 of the New York State Highway Law, and WHEREAS, the New York State Department of Transportation will pro- vide all engineering and support services necessary to accomplish the bridge inventory and/or inspection in said City of Ithaca, and 156 -4- December 23, 1981 WHEREAS, the cost of the work will be shared by the Federal Govern- ment, the State of New York, and the bridge owner; NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works of the City of Ithaca agrees to pay the portion of the costs assignable to the bridge owner or his agent and to that end authorizes the deposit of $950.00 with the New York State Department of Audit and Control, and. BE IT FURTHER RESOLVED, That the Clerk of this Board of Public Works is hereby directed to transmit three (3) certified copies of this resolution, as follows: 1. Original with check to the New York State Department of Audit and Control. 2. Copy to the local Regional Office of the New York State Department of Transportation. 3. Copy to the Structures Division of the New York State Department of Transportation. City Engineer Cox explained that this particular bridge inspection program is funded, as stated in the.above resolution, by both the State and Federal governments, as well as local moneys. It is a new program and in the City's case the cost amounts to about $50.00 per bridge and he feels that it is a good deal since the City's share amounts to only about to of the total cost. City Engineer Cox feels that the City should go forward on this survey because it has several. advantages. Two of the more important advantages are: it gives an outsider's look at our bridges, which is always helpful, and it also keeps our bridges on the State's inventory system which is helpful to the City in funding some of the bridge replacements. For example,. the City is still. -hopeful in getting the South Albany Street bridge replaced next year under some type of outside funding. Discussion followed on the floor. A vote on the resolution resulted as follows; Carried Unanimously O'Brien & Gere Engineers, Inc. Agreement Resolution By Comm. Varricchio: Seconded by Comm. Cleveland RESOLVED, That the Superintendent be authorized to accept a proposal for engineering services from O'Brien $ Gere Engineers, Inc., in connection with Six Mile Creek - Flood Damage, dated November 5, 1981, and as amended by letter dated December 17, 1981. City Engineer explained the O'Brien $ Gere Engineers, Inc. proposal and said that a report will be furnished by them outlining its findings as to the work to be done in connection with the flood damage to Six Mile Creek, together with recommendations and the costs involved in repairing or replacing various portions of the retaining wall. City Engineer Cox answered questions asked by Board members on the Six Mile Creek Flood Damage. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously lj_7 -5- December 23, 1981 Request for Payment - F L C Contractors, Inc. By Comm. Varricchio: Seconded by Comm. Cleveland RESOLVED, That payment request #2 from F L C Contractors, Inc., for restoration of Fall Creek dikes, be approved in the amount of $57,038.12. City Engineer Cox reported that the Fall Creek project had been completed. The contractor was wrapping things up this date and maybe would be moving some machinery- out on December 24th. The contractor might_do a little additional cleanups but the job is now complete. He stated that the total costs for the job are going to run about $160,000, which is not too far off the original estimate of $140,000, which had to be revised due to material prices. City Engineer Cox stated that he was very happy to get the job done this early and at that price. He stated that it was a credit to the City and the Board for the support they had given on this project. Alderman Banfield asked the Board if it would be possible to replace some of the trees that were removed in order to rebuild the Fall Creek dikes. He said that several residents in the Fall Creek area had asked him about replacing some trees. Superintendent Kinsella said that he would look into the matter. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously PUBLIC BUILDINGS, GROUNDS AND PARKS COMMITTEE: 'Authorization to Advertise Tor Bids - G.I.A.C. Kitchen Resolution By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That the' --Department of Public Works be authorized to receive bids for the G.I.A.C. Kitchen Renovations as designed by architect Robert Boehlecke, Jr. and as approved by the Ithaca Urban Renewal Agency/Community Development Agency; funding for said pro- ject to be from Community Development Block Grant funds. Carried Unanimously Request for Payment - Bear Electric By Comm. Sc ickel: Seconded by Comm. Varricchio RESOLVED, That payment request #2 from Bear Electric for electrical construction in connection with the Cass Park lobby expansion, be approved in the amount of $2,052.00. Carried Unanimously Request for Payment - V. Giordano Construction & Supply Corp. By Comm. Sc is el: Seconded by Cora. Varricchio RESOLVED, That payment request #3 from V. Giordano Construction & Supply Corp. for general construction services in connection with the Cass Park lobby expansion, be approved in the amount of $34,423.25. Carried Unanimously FINANCE, ACCOUNTS AND CAPITAL IMPROI'EMENTS COMMITTEE: Au it By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 24 of the Department of Public Works and on Abstract No. 24 of the Water and Sewer Fund be approved for payment, and BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously I -6- December 23, 1981 PARKING, TRAFFIC AND TRANSIT COMMITTEE: Walk Cycle Green and Cayuga Streets Comm. Cleveland reported that the walk cycle signal on the corner of Green and Cayuga Streets needs law enforcement to stop walkers from going across on "no -walk" sign. Otherwise, that project looks good. 0 UNFINISHED BUSINESS: Kitchen Renovations at G.I.A.C.' Comm. Cleveland asked if the renovations to be done on the kitchen at G.I.A.C., which agenda item was covered under Public Buildings, Grounds and Parks Committee, was to be paid for by funds left over on the Community Development project or if new money was coming in for 1982. City Engineer Cox reported that the kitchen renovations project will be funded by the tail end of the funds to be expended on the G.I.A.C. building,over the past four years. There is approximately $24,000 remaining in the Community Development Budget that can be used for work to be done at G.I.A.C. He did mention that if funds hold out, there are a couple of small electrical - mechanical type projects that may be jobbed out. Late Char es on Unpaid Bills for Services Rendered Comm. Walker mentioned that there was a motion tabled at the last Board Meeting concerning increasing the penalty charges on unpaid bills for services rendered to property owners. The City Attorney was going to check on the proper legal format for doing this. Comm. Walker asked if the matter had been checked as he would like to bring the matter back for a vote. Mayor Bordoni said he will check to see what has happened on this prior agenda item. Joint Sewer Agreement 00 Comm. Schickel requested that the Board go back to the Joint Sewer Agreement item in order to have the records show that special con100* - gratulations are in order for Comm. Walker for coming up with the idea that made the.Agreement finally fall into place as far as the Government is concerned. Mayor Bordoni agreed that Comm. Schickel's comments were very appropriate at this time and stated that when the project got bogged down, Comm. Walker's input was highly valued and helped get it off dead center and finally did the trick. Mayor Bordoni thanked Comm. Schickel for making such comments, and he also thanked all of the people involved in helping to put the Joint Sewer Agreement together because it has been a long time in coming and the Mayor stated that he was very glad that the job was done. Alderman Banfield stated that this Board meeting would be the last meeting for Jerry Schickel and Ken Walker. He asked that someone make a resolution thanking the two Commissioners for their invaluable service while serving as members of the Board. Resolution By Comm. Cleveland: Seconded by Comm. Varricchio RESOLVED, That this Board extend its congratulations, thanks and appreciation to Commissioner Ken Walker and Commissioner Jerry Schickel for their invaluable service to the Board and to the City of Ithaca for the fine job they have done during their respective terms as members of the Board of Public Works. Carried Unanimously Mayor Bordoni's Thanks to the Board Mayor Bordoni stated that since this was the last Board meeting which he would chair, he wanted to thank past members who have served with him, as well as the present members. He felt that the present Board was probably one of the best Boards that the City has had and, in fact, might possibly be one of the very best Boards that it will have. 159 -7- becember 23, 1981 Mayor Bordoni thanked the Board for the type of work it has done, for the seriousness in which it has taken its responsibilities, for the amount of help given to him, as well as the guidance, time and direction given to the staff and for everything else that the Board has done to make the Mayor look good. He also expressed the same sentiments to the staff people who have worked with this Board and helped to make things run smoothly. Lastly, the Mayor said that it had been a pleasure to work with the people involved on the Board. More Thanks Comm. Cleveland thanked, for the record, the Mayor and the Board members for the work done. Alderman Gutenberger echoed what Mayor Bordoni said and personally wanted to thank the Board members for their dedication, concern, abilities and expertise - unpaid. He stated that too often all of the lay boards and agencies are taken for granted and not properly thanked for the time and effort that is put into the work done and (Y) he expressed his thanks and appreciation, for himself and for (\j members of Common Council, for the efforts, support and guidance W given by the Board. ADJOURNMENT: On a motion, the meeting adjourned at 4:55 P.M. allista F. Paolan� .Dep. City Clerk aymond Bordoni, Mayor BOARD Or PUBLIC WORKS PROCEEDINGS ACCOUNTS RECEIVABLE DECEMBER 23, 1981 12308 Everett Fesse.nden C2122 26.99 12109 Town of Newfield F2378 68.37 1231.0 Iowa of Newfield F2378 820.86 1.2311 Chas Tuckerman P2144 201.65 12312 Roger Battistella C21.22 43.26 12313 Jason Fane G2122 1170.37 12314 VOID 12315 Donald Scheffler G2650 25.00 12316 City of Lthaca G2801 1702.68 12317 Ithaca Center Assoc F21.22 1471.25 12318 City of Ithaca P8116-300 44.50 C831.6-309 66.75 12319 City of Ithaca F8116-309 111.01 G831.6-309 166.52 12320 City of Ithaca F8311.6-309 31.8.07 C8316-309 477.11. 12321 City of Ithaca F8116-309 26.40 C8316-309 39.60 12322 City of Ithaca P811.6-309 1312..19 C3316-309 1968.28 TOTAL WR 437/;.;>0 TOTAL SR 5686_ 56 TOTAL 10,060.86 APPRO` E1 BY FINATc_r COMMITTFE 1362 Travis & Travis A1.710 15.00 1.363 Moshe & Dalin Pelli A1710 25.00 1364 Orson Ledger A1710 15.00 1305 L.1f rc�d �?,�ii: stcr t 7 A�7__0 v 2;1. (., 13`G Fred Rolfe A1710 25.00 1367 Paul Anderson Al 110 15.00 TOTAT: 1 UT, ,