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Home My WebLink AboutMN-CAC-2011-04-26Conservation Advisory Council Special Charter Review Workshop Minutes - 04/26/11 Minutes Approved - 05/09/11 Attendine: Nathan Brenner, Michael Culotta, Meghan Jacquet, Rima Shamieh, Thomas Shelly, Anna Stalter Roll Call (7:00) Chairperson's Report /Recruiting (7:20) Michael expressed interest in pursuing two broad goals as chairperson: Recruiting Establishing linkages and liaisons Activity Report /Annual Report (7:28) Michael and Nathan presented their draft Activity Report /Annual Report • Activity Report • Tracks Completed, Active, and Pending initiatives • Updated regularly, internal reference, available for others to view • Annual Report • Tracks initiatives, site plans reviewed, professional development, membership changes, strategic goals, etc... • Submitted to city employees and committees at the end of each year. Charter Revision (7:44) Rima presented draft charter revisions • Rima will re -send as a .pdf, will put into google docs. • Members proposed broad changes to the charter: o Section K Members expressed interest in revising this section, however Michael noted several steps that must be taken before we make major revisions: • Check with Dan Hoffman Check with NAC's charter. How would they respond to us deleting this from our charter. Compare with New York Association of Conservation Commissions • In the "Powers and Duties" section of the charter we should employ the words "sustainable design" and cite the current set of state mandated guidelines, "The Green Design Manual ". • Insert language about establishing and maintaining liaisons and linkages with other bodies. We hope to magnify our impact by naming principal partners. • Insert language about training /orientation for members. CAC Resource Binder (8:12) Meghan presented her plans towards completing Resource Binder • The envisioned resource binder will: • Be available online, handed to all new members, held in the planning department • Contain all relevant resources, policies and procedures • Be updated every 1 -2 years. Possible sub - committees (8:22) Nathan made a motion to create sub - committees at our next Regular Meeting based on the projects discussed at tonight's meeting. These sub - committees would include: • Activity Report /Annual Report Initial Members: Michael, Nathan, Thomas • To be drafted and presented in final draft form by our June meeting • To be submitted to the City by June 15 of this year. • Action Item: Thomas and Michael will meet with Charles Pyott to collect 2010 Site Plan Review data. • Charter Review Initial Members: Rima, Michael • The original charter was drafted by Betsy Darlington, Theresa and one other person. • Action Item: Michael and Rima will meet with the original drafters. • CAC Resource Binder Initial Members: Rima, Meghan, Thomas o To be completed by the end of summer. • Recruitment Initial Members: Michael, Meghan, Rima • In addition to recruiting new members, this sub - committee will also: • Create CAC Facebook page • Define CAC membership qualifications • Action Item: Gather recruits for informational interviews. • Action Item: Meghan and Rima will recruit candidates. • Action Item: Meghan and Michael will talk to Sue Ritter to find out about the City's social media plans. Possible Future Goals (8:24) • Rima reports that Lisa Nichols has offered to do a Site Plan Review overview for us in the near future. o Michael suggests that other parties should attend (Govind, David Kay, Roxy Johnston) • ALL our other outstanding future goals will either be parked or folded into our sub- committees Meeting Adjourned (8:30)