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Home My WebLink About19 - 2015 Employee Budget Forum.pdf?015 Employee B Forum Presentation' S r� Wednesday Julygth,2014 9:00 - 10:30am City Hall Second Floor Conference Room Thursday Julyloth,2014 2:00 - 3:30pm Department of Public Works @ Streets and Facilities zq Mission We strive to make Ithaca a Model Community: a great place to create, dream, live, learn, work and play rffl [�] [Till f U [IT] Vision We deliver high quality services to preserve &enhance the well -being of our community rffl [�] [Till fTI]1'I Values For those we employ and those we serve I. People We believe that: — People are our greatest asset; — Each person should be respected, developed, supported, and valued; — Diversity should be celebrated through inclusion II. Relationships We believe in: — Teamwork; — Interdependent collaboration; — Responsiveness; — Sharing knowledge and expertise III. Excellent Results We believe in: — Continuous improvement; — Streamlined processes; — Creativity; — Quality service; — Celebrating success rffl [�] [Till f TI]1 [IT] City Departments • Attorney's Office • Department of Public Works • Finance Department • Fire Department • Greater Ithaca Activities Center • Human Resources • Mayor's Office • Planning, Building, Zoning, and Economic Development • Police Department • Public Information and Technology • Youth Bureau rffl [�] [Till F.M.I. Fm Funded FTEs by Department (2014) Most I_ ! l 120 100 :1 .1 HE 20 C WIP Attorney Council DPW Finance Fire GIAC HR Mayor PBZED Police PIT $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Expenditure Budget by Department (2014) Attorney Council DPW Finance Fire GIAC HR Mayor PBZED Police i PIT $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Revenue Budget by Department (2014) Attorney Council DPW Finance Fire GIAC HR Mayor PBZED Police PIT IYB FIT e mM1 i $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Local* Budget by Department (2014) Attorney Council DPW Finance Fire GIAC HR Mayor PBZED Police *Budget Supported with Unallocated Revenues in the General Fund such as Sales Tax, Property Tax, etc. $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Local* Budget by Department (2014) Attorney Council DPW Finance Fire GIAC HR Mayor PBZED Police *Budget Supported with Unallocated Revenues in the General Fund such as Sales Tax, Property Tax, etc. ■ PIT Local* Budget by Department (2014) PIT Attorney Council 2% 0% 1- % IYB Police 26% PBZED 3 % Mayor 1 % irR�/GIAC 1% 5% 0 Fire 16% D 3 Finance 2% *Budget Supported with Unallocated Revenues in the General Fund such as Sales Tax, Property Tax, etc. rffl [�] [Till f TI]1 [IT] 411111111111,1 40,000,000 20,000,000 10,000,000 Expenditures by Fund General (2014 Budget) Joint Activity Sewer Sidewalk Districts Solid Waste Water F. T .. [1] T.... fl. [TIII [II] General Fund (2014 Budget) Expenditures 01 2% 2% 10/1 0% 0% ■ Salary and Wages ■ Overtime ■ Fringe Benefits ■ Travel and Training ■ Equipment Supplies • Mainentance and Parts • Utilities and Fuel ■ Other ■ Contracts Insurance Fees Debt Service Revenues 0% 3% F1% ■ Property Taxes ■ Sales Tax Local Revenues ■ Parking Revenues ■ State Revenues Federal Revenues Interfund Transfer Use of Fund Balance 13 Joint Activity Fund (2014 Budget) (Wastewater Treatment) Expenditures 3% ■ Salary and Wages ■ Overtime Rj Fringe Benefits ■ Travel and Training ■ Equipment Supplies ■ Mainentance and Parts ■ Utilities and Fuel ■ Other 1% ■ Contracts ■ Insurance Fees Debt Service Revenues • Property Taxes • Sales Tax 12% Local Revenues • Parking Revenues • State Revenues Federal Revenues 88% Interfund Transfer Use of Fund Balance Sewer Fund (2014 Budget) Expenditures 1% ■ Salary and Wages ■ Overtime Rj Fringe Benefits ■ Travel and Training ■ Equipment 1 % Supplies ■ Mainentance and Parts ■ Utilities and Fuel Other ■ Contracts Insurance Fees Debt Service Revenues 1% 99% • Property Taxes • Sales Tax Local Revenues • Parking Revenues • State Revenues Federal Revenues Interfund Transfer Use of Fund Balance 15 Sidewalk Fund (2014 Budget) Expenditures 2% 3 %1 0% ■ Salary and Wages ■ Overtime Rj Fringe Benefits ■ Travel and Training ■ Equipment -i Supplies % ■ Mainentance and Parts • Utilities and Fuel Other • Contracts Insurance Fees Debt Service Revenues 100% ■ Property Taxes ■ Sales Tax Local Revenues ■ Parking Revenues ■ State Revenues Federal Revenues Interfund Transfer Use of Fund Balance lo Solid Waste Fund (2014 Budget) Expenditures 3% 1 1% 2% ■ Salary and Wages ■ Overtime Rj Fringe Benefits ■ Travel and Training ■ Equipment Supplies ■ Mainentance and Parts ■ Utilities and Fuel Other ■ Contracts Insurance Fees Debt Service Revenues 100% ■ Property Taxes ■ Sales Tax Local Revenues ■ Parking Revenues ■ State Revenues Federal Revenues Interfund Transfer Use of Fund Balance 17 Water Fund (2014 Budget) Expenditures 1% 10° 4% ` 0 2 0/,, 6% f9 1%Ano ■ Salary and Wages ■ Overtime Rj Fringe Benefits ■ Travel and Training ■ Equipment ■ Supplies ■ Mainentance and Parts 0 1 % ■ Utilities and Fuel Other • Contracts • Insurance Fees Debt Service Revenues 1% 99% • Property Taxes • Sales Tax Local Revenues • Parking Revenues • State Revenues Federal Revenues Interfund Transfer Use of Fund Balance 1 < ECONOMIC AND FISCAL INDICATORS Internal Factors F. T.. 1. 1 T.... fl. F M. i U.... 470 460 450 440 430 - 420 410 Workforce (Funded FTE) 2007 2008 2009 2010 2011 2012 2013 201 FIT e 8 mM1 i $14,000,000 $12,000,000 $10,000,000 111 111 $6,000,000 $4,000,000 $2,000,000 Pension Costs *Budgeted Figure 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014* FIT e 8 �yGG mM1 i $14,000,000 $12,000,000 $10,000,000 111 111 $6,000,000 $4,000,000 $2,000,000 Health Insurance Costs *Budgeted Figure 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014* FIT e 8 �yGG mM1 i $14,000,000 $12,000,000 $10,000,000 111 111 $6,000,000 $4,000,000 $2,000,000 Sales Tax Revenues *Budgeted Figure 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014* FIT e 8 �yGG mM1 i $12,000,000 $10,000,000 ..:,,,,,, $6,000,000 $4,000,000 $2,000,000 $(2,000,000) *Budgeted Figu: Cumulative Increases $12,000,000 $10,000,000 ': 111 111 $6,000,000 $4,000,000 $2,000,000 Cumulative Increases Tax 2006 2007 2008 2009 2010 2011 2012 2013 2014* FIT e ,�t 8 26 �+ mM1 i $12,000,000 $10,000,000 ': 111 111 $6,000,000 $4,000,000 $2,000,000 Cumulative Increase and Pensions Sales Tax and Property Tax 2006 2007 2008 2009 2010 2011 2012 2013 2014* FIT e 8 2/ 7 �yGG mM1 i Surplus from Sales Tax and Property Tax after subtracting Wages, Health Insurance and Pensions $2,500,000 $2,000,000 $1,500,000 $1,000,000 $ 500,000 $ (500,000) $(1,000,000) External Factors F. 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F M. i U.... 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% Unemployment 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r r N � m � O O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N cV N N N N N N N N cV N N N N N N N N N N N N N N N N N N N N N N N N N N N N \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ c- C) ON C) CD CDr--I C)01� CD C) CD CDCN CD CD C) C) C) C) C) C) C) C) C)� CD CD CD C � CD CD CD CD CD C) C) C C) O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O till rffl [�] [Till f TI]1 [IT] 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% - 1.00% -2.00% - 3.00% Inflation Rate 120 100 :1 .1 40 20 11 Consumer Confidence 110 110 \10 �.O N � L� n x x x x a1 d\ O, ON O O O O r-I r-� r-� r-� N N N N M M M m It dt O O O O O O O O O O O O O O O O r-I r-� r-+ r-i r-+ r-� r-� r-� r c r--I r-1 r-� r-+ r-� r-+ r-� r-1 O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ c-i di L,, O c-+ d+ L,� O V, O r-1 �t V, O r-I �t L,� O r-1 di V, IfT17f�1fiTll , 8171 fTTI �. . 18000 16000 14000 12000 10000 8000 6000 4000 2000 0 Stock Market OOb OOb OOb OOb 00A 00A 06 06 0(4D 004> 064 004> 006 0e 0e 06) O,,O O,,O O,,O O,,O O�ti O�ti Otiti O�ti Otiti O1ti Oti�r O1ti 01� 01� 01^) 01� O�Dy ��ti ��ti o�ti 1�ti ti ti o�ti 1�ti ��ti ,�ti o�ti 1�ti 1�ti ��ti ��ti o�ti 1�ti ��ti o�ti 1�ti ��ti O rffl [�] [Till FM Tfl MAJOR BUDGET DRIVERS Budget Assumptions • No inflationary impact on non - personnel related spending • Finance predicts Sales Tax will grow at a modest 1.5% rate • Capital Expenses will be grec- year • Pensions - ERS state avera e PFRS state average at 25.5 °� • No reliance on Fund Balance operating expenses iter than prior at 18 % and for ongoing rffl [�] [Till f TI]1 [IT] Capital Budget (Debt) Capital Budget (Debt) Oki]] IVA a 2015 Impact $6.47 million $6.62 million $0.15 million rffl [�] [Till f TI]1 [IT] Operating Budget (General Fund) F. T.. 1. 1 T.... fl. F. Mtm.....] Wages 2014 $22.47 million 2015 $23.09 million Impact $ 0.63 million rffl [�] [Till F.M.1. [.M -..�. . Health Insurance 182 IVA a 2015 Impact $8.79 million $8.96 million $0.17 million rffl [�] [Till f TI]1 [IT] - -.. . Pensions 2014 $4.64 million 2015 $4.36 million Impact ($0.28 million) rffl [�] [Till U.-B.I. [.M -..�. . All Other Fringes Offl] IVA a 2015 Impact $2.79 million $2.87 million $0.07 million rffl [�] [Till f TI]1 [IT] - -.. . Permits and Fees ON] IVA a 2015 Impact $1.00 million $0.82 million $0.18 million rffl [�] [Till f TI]1 [IT] - -.. . Sale of Property QU] IVA a 2015 Impact $0.22 million $0.10 million $0.12 million rffl [�] [Till f TI]1 [IT] - -.. . Sales Tax 2014 $13.12 million 2015 $13.23 million Impact ($ 0.11 million) rffl [�] [Till F.M.1. [.M -..�. . Use of Reserves Oki] VIN 2015 Impact $0.62 million $0.00 million $0.62 million rffl [�] [Till f TI]1 [IT] - -.. . Summary of Budget Drivers Capital Budget Wages Health Insurance All Other Fringes Permits and Fees Sale of Property Use of Reserves $0.15 mil $0.63 mil $0.17 mil $0.07 mil $0.18 mil $0.12 mil $0.62 mil TOTAL $1.94 mil Pensions -$0.28 mil Sales Tax -$0.11 mil TOTAL -$0.39 mil Projected Gap: $1.55 million F.M1.1f .fl. .F .M' [TT] Projected Gap 2014 General Fund Expenditures $52,922,474 2014 Property tax levy $20,520,104 Projected 2015 Budget Gap $ 1,545,047 TO CLOSE THE GAP Property tax increase of 7.53 or General Fund Reduction of 2.92% rffl [�] [Till f TI]1 [IT] Suggestions? Suggestion List from 2011 (Policy) Iff"Trash pick -up iJ Golf Course ❑ Idling Iff City Tow Service 8(Restructuring Departments/ Organization Identify Land Development Opportunity ❑ Municipalities Consolidation ❑ Free Parking (once a month) ❑ Expand odd /even hours and hire dedicated resource rf Iiij [ Al [Till fT_ f ®R- Suggestion List from 2011 (Negotiable) LJ Grouping and centralize services, i.e. centralized purchasing LJ Benefits. Nice to have daycare, dental ins paid by City, tuition assistance J Change payroll frequency rf Iiij [ Al [Till f M-- ®R- Suggestion List from 2011 (Revenues/Fees) IS!f Found property/ auction consolidation/ online auction 1N�Sale or Lease of Surplus Land Review Fees 4Franchise Fees 4Civil Service Exam Fees liff"Increase Street/ Vendor Permit Fees Increase Parking Pay Stations Mobile Truck Vendor Fees ISf Special Event Fees F.M1.1f .fl. F M. i [TT] Suggestion List from 2011 (Workforce) ❑ Furloughs :J Seasonal vs. permanent employees ISTRetirement Incentive 19rDownsize through attrition 11f Healthcare cost reduction J Four day work week 1STReduction in hours rffl [�] [Till f .B. [.M Suggestion List from 2011 (Admin) ❑ Technology - eliminate paper it Food at meetings - eliminate City vehicle sharing lifIn house vehicle maintenance ❑ Heating with waste oil NrScofflaw J Consolidate Services it Limit who takes home cars If More rigorous ri g process for OT D More electronic transmitting of documents J Capturing all revenues Eliminate 3 PM to 7 AM desk duty at IPD Qr Review expenses that cross departments FT.1.1f .fl. F. M. [TT] Suggestion List from 2011 (Other) ❑ Move Farmers Market Downtown Look at CU re: surplus parking ❑ rffl [�] [Till f ff [IT] What else should we be doing? Do you have additional ideas? Go to: tinvurl.com/budeetsu estions rffl [�] [Till f TI]1 [IT] Suggestions and Questions from the 7/9/14 Budget Forum - City Hall Advocate for more money from Cornell University Full -Cost Assessment for Planning and Building Cornell to ramp up giving to the community (over time) Can we use Performance Measure to leverage more money else where Can we find other ways to capture fine revenue besides prosecution? Such as a attach to Certificate of Occupancy for rental properties Could we see an assumed trend of expenses for the next 5 years? Why some employees health contributions at 20% and others PBA, Exec, are at something less? Annual fee to street lights, cant the municipalities take those over? $350,000 How does the Affordable Care Act affect our health insurance? Means Testing for City Fees and Permits (Speeding Tickets, etc) Fat to Cut - Wasted Energy Use in our buildings Monitor the Johnson Controls energy management contract (circa 2009 ?) to ensure that the City achieves promised outcomes in reduced energy consumption Power purchase agreements for renewable energy that create cost savings TIGER grant - if we were to get it - that's an expense we will have to cover. Will it be too much? Does Ithaca College contribute to the city? Golf Course - deadline for getting revenues to break even with expenditures? Solid Waste - is it self- sufficient? Negotiating a group approach to get the best deal - consolidate to one system for different things - printers, computers, paper, other stuff Are you looking at other merger opportunities? Suggestions and Questions from the 7/10/14 Budget Forum - DPW Streets and Facilities Fund Balance - how do we generate it? - What would we spend it on? Where will the storm water funding go? Storm w ater infrastructure Cornell contribution? Keep the jobs here - TIGER Grant CHIPS funding for road repair, not for pot -holes (how do we pay for it) Cap on abatements? Any way to get developers to pay for repairs near their buildings? Long term cost plans - deferred maintenance Take the money from savings Where contractor paved, DPW had to repair around manhole covers - Have our staff do the work, not contractors Replacement schedule on vehicles that can be sold sooner for more Charge for parking at night Have a 50/50 Raffle