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HomeMy WebLinkAbout06 - 2015 Budget Narrative by Department.pdf2015 Budget Budget Review Narrative ttome 's Office Expenditures Salary.- and .l a s Fria, Benefits Travel and Train Maintenance and Parts Utdities and Fuel Other Contracts Fees Debt Ser -v-ice Total E=endilures Revenues Local Revenues Total Revenues 2015 2013 2014 ma;-or "s % Actual modified Bud-,e t CliaYZ_-e Change 248,162 314,343 324,387 5,04 158° 160,006 1+64,543 164,427 334 0 -20% 4,243 3,750 3,750 0 0.00% 0 200 20'0 0 0.00' 1,173 1,500 1,500 10 0.00% 4 7, 13 7 28,420 28,574 -346 -1.20% 12J412 18,500 20;000 1,500 8:11° 0 1,000 1,000 0 0.00% 4.552 4404 4428 24 0.54% 528,187 547,210 553,766 6,556 1201`0 -31 926 - 436,.525 - 436,525 0 0.00Q0 - 314,926 - 436,525 436,525 0 0.00RAn Locally Supported 213,261 110,685 11?,241 6,556 5.92 kb INCLUDES: A1420 (Page 17 of the Program Budget, Page 5 of the Public Friendly Version) Under the Mayor's proposed budget, how would proposed equipment /administrative and Program changes affect your Department? The Mayor's budget would maintain the current level of operation in the City Attorney's Office. Under the Mayor's proposed budget, how would any staffing changes affect your Department? N/A (no staffing changes proposed). Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? N/A (no capital projects requested) Can you identify in your 2015 Operating Budget what items are unfunded mandates? Over half of the Executive Assistant position is devoted to FOIL processing, which constitutes an unfunded mandate. This office also advises and supports other departments in satisfaction of their unfunded mandates, representing perhaps a couple hundred hours' effort per year. 2015 Budget Budget Review Narrative Common Council Expendit=es. Salar..- and Wages Frm,a,,e Benefits Travel and Try+ ung, Utdities and Fuel Other Contracts debt Sf mc e Total Expenditures LGcajUy Supported INCLUDES: A1010 (Page 9 of the Program Budget, Page 6 of the Public friendly version of the Budget) 2015 2013 2014 ' flavor's % Achy l Modified Bxidriet Change change 96,409 96,410 96,410 0 0.00% 39,822 34,199 43,296 91,091-1 26.60% 737 1,000 900 -100 -10.00% 153 130 165 -15 -.3 -3% 6,951 14,120 4,119 59 1.43 6 7,150 8,500 10.000 1, SW .65' 17.65% 1,517 734 1 4 0_54% 152,,739 14.5,143 155,688 10,545 7.270 152,739 115,143 155,688 10,545 7 .270 INCLUDES: A1010 (Page 9 of the Program Budget, Page 6 of the Public friendly version of the Budget) 2015 Budget Budget Review Narrative Department of Public Works Expenditures Salary and Wages Overtime Fringe Benefits Travel and Trainin-, Equipment Supplies Maintenance and Parts Utilities and Fuel Other Cordra.cts Insurance Fees Debt Service I Total Expenditures LD,cal Revenue s - 663,196 3 C1 5 - 61:3,658 2,849 �ryyy 2013 2014 } - 1,510,900 Actual modified Budnet Channe chanpze 3fiM,935 4,2165,082 3,966,434 -298,,648 - 7.00% 92,547 65,250 51,000 - 14,2150 - 21-84% 2,583,571 2,965,230 4,045,,601 1,080,371 36.43% 1,987 6,560 10,440 300 59.15% 8,324 7,i}00 61,230 54,230 774.71% 436,381 4221,265 436,443 15,728 3.73% 297,6218 290,653 281,027 -9,626 31% 465.983 - 84,4501 444,S2.3 - 39,627 -8.18% 133,091 133,936 130,463 - 3,473 - 2.59% 1,846;,609 2,009,382 1,924,185 - 85,197 -4.24% 0 5101 500 -10 - 1.96% 101,820 118,550 66,725 - 51,825 - 43.72% 4,931,589 4,93,5,644 5,309,672 374,428 7-5B% 14,534,065 15,713512 16,729,89.3 U25-5,91 6,53% LD,cal Revenue s - 663,196 - 616,507 - 61:3,658 2,849 - 0.46% Parking Revenues - 1,216,441 - 1,510,900 - 2,441,000 - 930,100 6156% State Revenues 0 0 0 0 01.40% Interfund Transfer 0 0 - 74,884 - 74'884 0.00% Tot.alRevenues - 1,8'9,fi36 -' 127,4{Y7 -3,129,542 - Mfl2,135 47.110 Locally Supported 12,651428 13576,105 13,599551 23,446 81784, Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? • Reduced ability to address an ever - growing backlog of maintenance and repair work for our aging infrastructure, particularly our road, stormwater, and building systems. Under the Mayor's proposed budget, how would any staffing changes affect your Department? • Staffing levels have remained the same as 2014. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? • Vehicle and equipment replacement was only partially funded through Capital Project requests. Some park maintenance equipment was already moved from CP requests into the operating budget. The remaining shortfall can be addressed by increasing vehicle and equipment repair funding in the operating budget. • Other Capital Projects requested by the Engineering Department are either non - critical or too large to incorporate into the operating budget, and will have to be postponed. Can you identify in your 2015 Operating Budget what items are unfunded mandates? 2015 Budget Budget Review Narrative Department of Public Works - Water Fund Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? Proposed Budget is inadequate for Departments Equipment needs. Under the Mayor's proposed budget, how would any staffing changes affect your Department? Proposed Budget is adequate for 2015. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? Our 2015 Capital Projects $210,000 were placed in our Operating Budget if these Capital Projects were moved back into Capital the $210,000 could be available to augment our budget for necessary Vehicle & Equipment Life Cycle Replacements. Can you identify in your 2015 Operating Budget what items are unfunded mandates? 2015 2013 2014 Mavar's ,I Actual -':Io&fzed Budget Change Change Expenditures Salary- and Wages 1,276,616 1,170,581 1,313,229 142,64& 12.19, Overtime 67,017 53,555 60.635 7.050 13.16° Fringe Benefits 595,465 965,200 939,707 24,507 2.54% Travel and Training 9,335 13,769 14.$00 1.031 7.49` Equipment 49,455 27,093 124.400 97.307 359.16% Supplies 342,012 261,402 231,314 19,912 7.62% Maintenance and Parts 43,944 91,&34 106.510 14.926 16.24% Utilities and Fuel 162,066 172,082 225,584 56,502 32.53% Other 262,593 229,976 235.356 5,380 2.34% C on tr acts 355, 345 406,76; 644.544 238.077 53.53% Fees 25,527 42,636 44,460 1,524 4.25 Debt Service 490,845 7/73,918 939.190 165272 21.36 Total Expenditures 3,9S5,,27Y 4,208,593 4,953,329 77 *4M is.40 4b Revenues Local Revenues 4,036,524 4,178,893 11.450.945 - 272.055 6.51% State Revenues 25,000 0 0 0 0.00% Interfund Transfer 30,000 - 30,000 - 532,331 - 502,331 1,674.60% Total R e v a n u e a -s 0",524 - 12031893 -w1,9&3,329 -i 74CM 13-40 % Locally Supported . 103,253 0 0 0 0.004b Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? Proposed Budget is inadequate for Departments Equipment needs. Under the Mayor's proposed budget, how would any staffing changes affect your Department? Proposed Budget is adequate for 2015. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? Our 2015 Capital Projects $210,000 were placed in our Operating Budget if these Capital Projects were moved back into Capital the $210,000 could be available to augment our budget for necessary Vehicle & Equipment Life Cycle Replacements. Can you identify in your 2015 Operating Budget what items are unfunded mandates? 2015 Budget Budget Review Narrative Department of Public Works - Sewer Fund Total Zxpenditures 5,755,612 6,015,716 1015 - 224,493 - 3.7206 Revenues 201 2 _1_ Mavc)fs , local Revenues actual Modified Budget Chance Changi Expenditures, - 100,000 - 50,0610 30.004 20.000 - 40.00% Salary and Wages 1,073,37S 1,232,7792 1,230,561 -2,231 -0.13% Overtime 17,419 37,075 27,025 - 10,050 -27.11 Fringe Benefits 1,535,243 1,38.3,319 1,002,284 - 351,035 - 27.54% Travel and Training 1,884 13,407 12.37'6 - 1.031 - 7.69° Equipment 46,523 50,316 120.900 70.534 140.23 Supplies 1031so 53,,356 57,762 4,406 3.26% Maintenance and parts 63,610 123,919 106.193 - 17.726 - 14.30° Utilities and Fuel 65,592 103,824 93,691 -5,133 -4.94% Other 210,326 261,919 262.461 542 0.21% Contracts 1,839,647 1,792,755 1.910.570 117.815 6.57% Fees 10,808 25,774 23,945 -1,829 - 7.10` Debt Service 730,001 940,260 941.855 1.595 0.17% Total Zxpenditures 5,755,612 6,015,716 5,796,623 - 224,493 - 3.7206 Revenues local Revenues - 5,935,769 - 5,968,716 - 5.764.623 204.093 -3.42% In terfund Transfer - 100,000 - 50,0610 30.004 20.000 - 40.00% Total R eve n ue s - 6,035,769 4,015,716 - 5,794,623 224,093 -7.72 4b Locally Supported - 250,157 0 0 0 0.00 at Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? Proposed Budget is inadequate for Departments Equipment needs. Under the Mayor's proposed budget, how would any staffing changes affect your Department? Proposed Budget is adequate for 2015. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? Our 2015 Capital Projects $210,000 were placed in our Operating Budget if these Capital Projects were moved back into Capital the $210,000 could be available to augment our budget for necessary Vehicle & Equipment Life Cycle Replacements. Can you identify in your 2015 Operating Budget what items are unfunded mandates? 2015 Budget Budget Review Narrative Finance Department Expenditures Salary and Wades Fringe Benefits Travel and Trauung Equipment Maintenance and Parts Utilities and Fuel Other Contracts Fees. Debt Service Toial Expen€iiiures Revenues Local Revenues Total Revenues Locally Supported 2015 2013 2014 Nfavor's Actual `Y:odi5ied Budnet change Change +639,860 639,945 +652,314 12,369 1.93°, 402,232 471,939 479,764 7,8825 1.669 0 2,000 940 - 1,140 - 55_00% 4,724 4 0 4 4.009 47,911 54,186 54,492 -94 - 0-17", 3,017 3,350 2,570 - 730 - 23.28% 115,234 100,674 107,123 6,449 6-141% 153,267 149,525 146,925 - 1,600 - 1.08% 25,50,0 34,000 45,000 11,000 32,359 32,818 32,247 31,455 - 792 -2.46% 1,424k,564 1M61866 1,520,143 33,277 2-2A" - 491,755 - 534,725 - 534,550 -3,825 0.729 491,755 -.530,, -725 534,5501 -3,825 072q.b 932,809 956,141 985,593 29;452 3.08Q10 INCLUDES: A1130, A1315, A1317, A3510 (Pages 11, 13,15, and 30 of the Program Budget, Pages 25- 29 of the Public friendly version of the Budget) Under the Mayor's proposed budget, how would proposed equipment /administrative and Program changes affect your Department? While the Mayor's proposed budget does continue to limit resources for our department, we can live within the Mayor's proposed 2015 budget. We are happy to have added funds for Audit and GASB 45 reporting as these expenses continue to rise. Our staff development funds have taken funding reductions over the past several years and could stand to be increased at some point in the near future as it's important to maintain are knowledge of the ever changing reporting requirements that we face annually. Under the Mayor's proposed budget, how would any staffing changes affect your Department? We are happy to see no further reductions in staffing levels for 2015. Our current staffing levels are at the minimum levels to provide all necessary service levels. We are seeing increased reporting requirements as a result of Federal, State and local (sidewalks, stormwater) changes. These changes are making it more difficult to do the same with less. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? No capital requests at this time. We do currently have funds we are using for MUNIS and Govern upgrades that will assist us with our merger in 2016 between the Controller's Office and the Chamberlain's Office. Can you identify in your 2015 Operating Budget what items are unfunded mandates? New payroll and other reporting requirements related to the Affordable Care Act (ACA) and the State property tax cap /freeze are unfunded mandates for our department. 2015 Budget Budget Review Narrative Fire Department Expenditures Sa1arV and Wall s Overture Fringe Benefits Travel and Training Equipment Supplies Maintenance and Parts LTtilities and Fuel Qtlser Contracts Insurance Debt Sen-ice Total Expenditures Revenues Local Revenues State Revenues TotaIRevenuea L-Di ally Supported 5,776,624 6.009.030 6,031,424 22,3394 0.3" °'e., INCLUDES: A3410 (Page 29 of the Program Budget, Page 30 of the Public Friendly Version) Under the Mayor's proposed budget, how would the proposed equipment/administrative and Program changes affect your Department? I understand the primary reason the department needed to cut personnel, program, and administrative costs was to offset the exceptional increase in fringe benefits costs associated with health insurance and the NYS Pension Fund; and to keep the property tax increases under the Governor's Tax Cap. Since 2009, the department has reduced staffing from 72 employees to 63 funded positions. The department's budget has held the line from 2011 through 2014 with less than a 1% increase (0.32%) despite increasing contractual labor and fringe benefit costs. Our equipment purchase and replacement accounts went from an average of $80,000 per year, between 2007 and 2011, down to just $5,600 per year from 2012 through 2014. The department's administrative and program accounts have decreased $122,500 ( -15 %) from 2008 through 2014. The Mayor's 2015 Budget further reduces our administrative and program accounts by an additional $25,336 from our 2014 budget, and is $39,435 from what I requested in August. I am anticipating increases in travel and training costs for 2015. We will have at least two new Page 1 of 3 2015 2013 2014 M 7 ox's % Actual = ,ycdified Budget Ilia g a Change 4,927,718 4,918,47 5x013,6.5 95YISO 1.94% 366,140 320,000 370,000 50,000 15.63% 3,279,433 3,631,963 3,,431419 - 200,544 -5-52% 17,765 28,000 29,000 1;G00 3.57% 31,775 5;600 44,8.50 X9.250 7 00.89% 17,890 25,000 .21,000 -4,000 - 16,006 263,212 271,8 0 0 262,800 -9,000 -3-31% 161,375 183,000 173,139 - 9,861 -5 -39% 137,238 1121,150 110,700 - 14,50 -1 .29% 15,560 14,400 15,000 600 4.176 99,274 113!000 114,375 -2,625 - 2.32% 386,297 432,272 446,138 13,866 3 -21% 9,7fl3,977 1#],{15.5,6-62 111,028,078 - 27,584 -0.27% - 3,599429 - 4,046 32 - 3,9°9x 554 49,978 -124% - 21,924 4 0 4 4.40% - 3,927,353 4,046,632 -3,9%,654 49,9'9 -1.240 L-Di ally Supported 5,776,624 6.009.030 6,031,424 22,3394 0.3" °'e., INCLUDES: A3410 (Page 29 of the Program Budget, Page 30 of the Public Friendly Version) Under the Mayor's proposed budget, how would the proposed equipment/administrative and Program changes affect your Department? I understand the primary reason the department needed to cut personnel, program, and administrative costs was to offset the exceptional increase in fringe benefits costs associated with health insurance and the NYS Pension Fund; and to keep the property tax increases under the Governor's Tax Cap. Since 2009, the department has reduced staffing from 72 employees to 63 funded positions. The department's budget has held the line from 2011 through 2014 with less than a 1% increase (0.32%) despite increasing contractual labor and fringe benefit costs. Our equipment purchase and replacement accounts went from an average of $80,000 per year, between 2007 and 2011, down to just $5,600 per year from 2012 through 2014. The department's administrative and program accounts have decreased $122,500 ( -15 %) from 2008 through 2014. The Mayor's 2015 Budget further reduces our administrative and program accounts by an additional $25,336 from our 2014 budget, and is $39,435 from what I requested in August. I am anticipating increases in travel and training costs for 2015. We will have at least two new Page 1 of 3 2015 Budget Review Narrative - Fire Department employees attending the NYS Firefighter Recruit Training in the spring, and we'll likely see up to four new employees attending NYS Emergency Medical Technician, EMT, training next spring and fall. These will add notable costs to our travel, training, and overtime accounts. I am also anticipating a higher than average year for travel expenses. There will be 25 current employees who will be traveling out of town for EMT recertification training. Due to budget reductions in training and the increased use of overtime to cover vacancies, the department has had to severely cut back on the amount of staff development and outside training for the department's officers and firefighters. In the last two years, training has been only approved to maintain individual certifications and qualifications. The department has not been able to fund all the needed specialized training for new members in areas such as Technical Rescue, Hazardous Materials, and Fire Investigation. The department has been able to fill some of the gap with grant funded training, but it's not been enough to keep up with current and future needs of the department. Under the Mayor's proposed budget, how would any staffing changes affect your Department? The Mayor's budget does not propose any decrease or increase in staffing. As per the directive of the Mayor, I submitted a proposed budget with a -1% reduction from our 2014 budget that include reductions in staffing, and as an alternative budget I proposed a budget increase to keep staffing at 2014 levels. I did not proposed any increases in staffing levels as I believed that was not an option at the time of my budget submittal. I understand the City is still under significant fiscal stress, but I believe that as more funding becomes available the Fire Department staffing must be increased back to pre -2012 levels. I am requesting that the fire department staffing be returned to prior levels by at least four firefighters and one Deputy Fire Chief. Current staffing levels do not provide any excess in personnel to accommodate retirements, extend leaves, injuries, or illnesses. In cases where there are vacancies caused by retirements or extended leaves, the department is having to rely to a great extent on overtime to maintain enough staff on duty to keep apparatus in- service and stations open. It appears that our current overtime expenditures will exceed out 2014 budget by approximately $50,000 due mainly to retirements and extended leaves of absence. I have requested, and the Mayor's 2015 Budget includes, an increase of $50,000 in the overtime account which returns it to pre -2014 funding levels. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? I proposed 3 capital projects for 2015: 1) The replacement of 45 Self Contained Breathing Apparatus Cylinders. We have 100 Cylinders that will have expired certifications in November and December of this year. We are only replacing 45 cylinders so that we will have at least one spare cylinder for each SCBA in service. The funding for the replacement cylinders was taken out of the Capital Project Request and moved to the Operating Budget: Estimated Cost: $37,350 — No Action required as it is included in the Mayor's Budget. 2) The replacement of an Emergency Response Vehicle — Duty Chief's SUV. The current vehicle is a 2005 Chevrolet Tahoe with 88,338 miles. This vehicle is used on a daily basis as the primary transportation for the on -duty Assistant Chief. This vehicle is used for emergency response and for routine trips between the department's 4 fire stations. In the past two months the vehicle has been out of service several times for one or more days with engine overheating, transmission, suspension, and electrical problems. In each case DPW has been able to make the repairs, but it appears that the vehicle is becoming less reliable. Estimated Replacement Cost: $55,000 3) The replacement of a 20 year old pumper truck /engine. The department owns six engines, with four of them being first line emergency response vehicles, and the other two being reserve engines. The engine being requested for Page 2 of 3 2015 Budget Review Narrative - Fire Department replacement is 20 years old and has 108,000 miles. While this vehicle has be reliable as a reserve engine, it has been put in service more frequently as the other vehicles in the fleet are taken out of service more frequently for repairs. The reliability of this vehicle will become an issue the more it is used in front line service while other vehicles are out of service for repairs. 4) In my request for replacement, I identified that following apparatus that will need to be replaced in the next five years. Fire Pumper Vehicle & Equipment The project is proposed to replace a 1995 Pumper $550,000 2015 Replacement that will have reached its end of useful life (Current Mileage 108,000 mi) Heavy Rescue Vehicle & Equipment This project is proposed to replace a 1989 Heavy $800,000 2016 Replacement Rescue that will have reached its end of useful life (Current Mileage 58,000 mi.) We are unable to find electronics for the Motor and Transmission without special order. This summer the vehicle was out of service for 7 weeks waiting for transmission electronic components. Fire Pumper Vehicle & Equipment The project is proposed to replace a 2000 Pumper $550,000 2017 Replacement that will have reached its end of useful life (Current Mileage 71,000 mi) Ladder Truck Vehicle & Equipment This project is proposed to replace a 1999 Ladder $1,100,000 2018 Replacement Truck that will have reached its end of life (Current Mileage 45,000 mi) Fire Pumper Vehicle & Equipment The project is proposed to replace a 2000 Pumper $550,000 2019 Replacement that will have reached is end of useful life (Current Mileage 69,000 mi) Fire Pumper Vehicle & Equipment The project is proposed to replace a 2001 Pumper $550,000 2020 Replacement that will have reached its end of useful life (Current Mileage 84,000 mi) Can you identify in your 2015 Operating Budget what items are unfunded mandates? NYS regulations require minimum training and equipment for firefighters and fire officers. There is no NYS funding for either training or equipment for firefighters. Federal and NYS regulations require that we replace or retire equipment after it is no longer serviceable, or has reached its end useful life. There is no Federal or NYS funding to replace existing equipment. The department has been successful with obtaining competitive grants for new equipment, but we have been unsuccessful proving severe hardships to obtain funding for the replacement of existing equipment. The city is required under NYS Regulations to perform annual fire inspections on all places of public assembly, and all commercial occupancies every three years. There currently is no NYS funding for either the inspections or the training of inspectors. Page 3 of 3 2015 Budget Budget Review Narrative Greater Ithaca Activities Cutter T otal E xpen ditu res 2,967,261 2,074,994 2015 133,454 5.41 Qua 2013 2014 1,4av car's % Local Revenues Actual Modified Bud,-;,et Change Change Expenditures - 1,498 - 1,498 - 41,448 -40,000 2,674.23% Salary and Wages 1,148,715 1,124,989 1,1gg,104 78,115 6.97' Overtime 0 4,004 0 - 4,0014 - 100.00% Fridge P.enefAS 536,845 581,962 579,748 -2,214 -0.38% Travel and Training 0 2501 750 500 200.00'° Equipment 8,3.80 0 55,000 5 ,000 0.00 :0 Supplies 27,580 27.100 26,1,0,0 -1,000 _69% Maintenance and Parts 36,237 20.350 20:300 -50' -00.25% Utilities and Fuel 79,0141 12,000 72,000 0 0.00% Other 5,777 2,5 -5 0 14,644 85,454 315.69% Contracts 9,918 91000 91400 0 0.00% Fees 650 654 654 4 0.00% Debt Service 214,128 236,143 23 =1,792 -1 51 - 0.57° T otal E xpen ditu res 2,967,261 2,074,994 2248,94:1 133,454 5.41 Qua Local Revenues - 201,015 - 240,650 - 270,700 - 34,450 12-49% State Revenues - 1,498 - 1,498 - 41,448 -40,000 2,674.23% Fe der al Revenues 4 0 - 66,600 -66,600 4.00% TatalRerenuee - 202,513 - 242„148 378,798 - 1361654 36.43';5 La cally Support ed 1.'364.'15 1,532.8 -16 1,829,24fi - 3,600 -0.20 ". INCLUDES: A7311 (Page 53 of the Program Budget, Page 31 of the Public Friendly Version) Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? We support the Mayor's proposed budget for GIAC. If approved, it will allow us to continue the necessary level of service and programs to people involved with GIAC. One equipment addition is the purchase of a wheelchair accessible van. Particularly in our senior program, we have participants who would greatly benefit from a wheelchair accessible van. Participants have been unable to participate in certain programs due to our inability to accommodate their physical needs. We are also aware that there are community members who may have disabilities that require them using a wheelchair that will not sign up for the program because we cannot accommodate their needs. We have received notification that the New York State Legislature has established a Legislative Grant Award in the amount of $40,000 for GIAC. The grant funds will be used to offset the cost of a new wheelchair accessible van, reliably estimated to cost approximately $55,000. Under the Mayor's proposed budget, how would any staffing changes affect your Department? We will be able to hire a 25 hour per week Finance Clerk and to maintain current staffing levels. Particularly in the Youth Division, this will allow us to continue to serve the same numbers of participants. The Finance Clerk position will allow the division of work to be appropriately and equitably shared. Main Office hours which have been reduced by 2 hours a day for the past 2 years will be reinstated to 8:30 a.m. - 5:30 p.m. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? The GIAC request for a new wheelchair accessible van was recommended by the Capital Project committee for approval. Can you identify in your 2015 Operating Budget what items are unfunded mandates? Due to requirements of our licensing agency, NYS Office of Children and Family Services, we have the following unfunded mandates: a. An annual physical exam for each employee working in the Youth Services Division b. Annual or quarterly inspections of the following building systems, sprinklers, elevator, fire alarms and boiler. 2015 Budget Budget Review Narrative Hyman Resources Expenditures Salary and Wames Lriri�;e Benefits Travel and Training Maintenance and Parts Utilities and Fuel Other Contracts Lees. Debt Service Total Expenditures Revenues Local cal Rev enure s Total Revenues Locally Supported 2015 2013 2014 1ria :,C)r's G % Actual M odified Buffet Change Change 354,252 3 ,176 345,613 - 2,563 -0.74% 232,366 1841820 1821696 - 2,124 -1.15% 61924 13,920 12,300 - 1,.620 - 11.64% 9.101 9,500 9,50,0 0 0.00% 2,U3 2,000 2 l0 300 15.00% 36,240 34,003 - 2,237 -6.17% 15,000 15,000 1 .6,000 1,000 6.67% 28,143 19,000 17,570 - 1,430 - 7_53% 5.310 5,138 5,166 28 0% 698,118 fi33,794 625,148 -8,64fi -1.3fi 41b - 68,645 - 63,000 - 64,000 -1,000 1. -59% __68,645 0.00 -LHfl 1,.591Q0 629,473 570,794 5.61,148 -9,45� -1,fi9 ; 900 and 900.1), and risk management (accident reviews, reviewing data and providing strategies for improvements). For this reason, I believe it is essential to contract out for the more technical needs. The Deputy Director positions increase in 10 hours /week will do two things: First recognize that the time is already being worked as a management position and second, allow for the implementation of the on -line application software and process. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? The Capital Project request for an online application was not denied, but the request from the Workplace Violence Prevention Committee for surveillance cameras and a new server was denied. Can you identify in your 2015 Operating Budget what items are unfunded mandates? All state and federal mandated training is unfunded. This includes, but is not limited to: sexual harassment prevention, workplace violence prevention, all OSHA /PESH required safety training, and anti-discrimination/anti-harassment training. 2015 Budget Budget Review Narrative Mayor's Office Expenditmes Salarn and War s rrmc,k Benefits Travel and Tramm —D Maintenance and Parts Utilities and Fuel Other Contracts Debt ser4 ice Tolal - Exvendllures 185,227 274;954 282,37.5 7,.431 2.710 Locally Supporled 155,227 274,954 282,375 7,421 Z70a-b INCLUDES: A1210 (Page 12 of the Program Budget, Page 35 of the Public friendly version of the Budget) Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? There are no equipment/ administrative or program changes proposed in the 2015 budget. Under the Mayor's proposed budget, how would any staffing changes affect your Department? There are no staffing changes from 2014 to 2015 Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? N/A no Capital requests were submitted on behalf of the Mayor's office. Can you identify in your 2015 Operating Budget what items are unfunded mandates? N/A 2015 2013 2014 - Mavor's S as Actual - iodified Rud�et Change Change 108.,005 175,209 is Z1625 741' 4.23% 55,482 78,683 8 0, 54 9 1,86,6 2e37% 3,242 3,500 3,000 0 0.00% 1,8 2,300 2,700 400 17.39% 11,301 12,160 5,737 X3,373 - 27.74% 0 900 21000 1,100 122.22% -L%r- � 2,20' 2,214 12 0-54% 185,227 274;954 282,37.5 7,.431 2.710 Locally Supporled 155,227 274,954 282,375 7,421 Z70a-b INCLUDES: A1210 (Page 12 of the Program Budget, Page 35 of the Public friendly version of the Budget) Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? There are no equipment/ administrative or program changes proposed in the 2015 budget. Under the Mayor's proposed budget, how would any staffing changes affect your Department? There are no staffing changes from 2014 to 2015 Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? N/A no Capital requests were submitted on behalf of the Mayor's office. Can you identify in your 2015 Operating Budget what items are unfunded mandates? N/A 2015 Budget Budget Review Narrative, October 16, 2014, Revised Version #2 Planning, Building, Zoning, and Economic Development INCLUDES: A3620, A6995, A8020 (Page 45, 55, 56 of the Program Budget, Page 36 -39 of the Public Friendly Version) Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? No substantive change. Under the Mayor's proposed budget, how would any staffing changes affect your Department? Requested Budget changes that were included in the Mayor's budget: Increase Director's Salary by 8 Increase Deputy Director of Economic Development hours to 40 1week Promote Planner to Sr. Planner Increase in hours for Senior Planner from 35 to 40 hours Increase in hours for Senior Planner from 25 to 30 hours 2015 . 2013 2014 Mayor's S °a Actual Modified Bud &et Change Change Expenditures Salary and Wages 1,231,220 1,294,098 1,357,256 63,158 4.88% Overtime 0 0 0 0 0.00 00 Fringe Benefits 629,261 798,814 810,892 12,078 1.51% Travel and Training 19,387 12,500 12,000 -500 - 4.00"9 Maintenance and Parts 15,532 13,800 8,000 -5,800 42.03% Utilities and Fuel 14,217 14,100 13,100 -1,000 - 7.0909 Other 125,011 114,700 108,515 -6,185 - 5.39 00 Contracts 127,494 106,890 94,215 - 12,675 - 11.86,19 Fees 1,762 1,850 1,850 0 0.00% Debt Service 441,562 221,588 220,511 -1,077 - 0.49% Total Expenditures 2,605,446 2578,340 2,626,339 47,999 1.86% Revenues Local Revenues - 1,032,078 - 1,431,100 - 1,595,400 - 164,300 11.48 % State Revenues 0 0 0 0 0.00% Total Revenues - 1,032,078 - 1,431,100 - 1,595,400 - 164,300 11.484 Locally Supported 1,573,368 1,147,240 1,030,939 - 116,301 - 10.140-6 INCLUDES: A3620, A6995, A8020 (Page 45, 55, 56 of the Program Budget, Page 36 -39 of the Public Friendly Version) Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? No substantive change. Under the Mayor's proposed budget, how would any staffing changes affect your Department? Requested Budget changes that were included in the Mayor's budget: Increase Director's Salary by 8 Increase Deputy Director of Economic Development hours to 40 1week Promote Planner to Sr. Planner Increase in hours for Senior Planner from 35 to 40 hours Increase in hours for Senior Planner from 25 to 30 hours Requested Items not listed in Mayor's budget Promote Full Time Sr. Planner to Principal Planner @ 40 hrs /wk Promote Part Time Sr. Planner to Principal Planner @ 30 hrs /wk Below is a list of observations of Planning Department staffing from 2005 -2014 that illustrate female occupational and labor status segregation, lack of opportunities for advancement and pay increases, and lack of equal pay for work of equal value. The above proposed salary increases, promotions, and restoration of hours would begin to address the inequities that the Planning Division has experienced over the past several years. The requested increase in hours is also consistent with all of the other full time employees in the department and more closely aligns with the hours that are already being worked by these employees. Planning Director - Took on position of Deputy Director and Director of Planning. (Subsequently was given direct supervisory responsibilities for building, zoning, and sustainability.) Salary downgraded and hours increased from male predecessor while responsibilities were increased. 2. Deputy Director of Planning - Position eliminated female predecessor - removing an advancement opportunity for female planning staff and placing additional responsibilities on female Director. 3. Deputy Director of Economic Development - title, number of hours, and salary was downgraded from male predecessor. Male predecessor had the title of Director. He was hired in 1998 at a salary of $59,289.00 for 40 hours. He left the City in 2005 with a salary of $70,355.00. Phyllisa (Philly) DeSarno was hired in 2006 as a Deputy Director for Economic Development. Her responsibilities were the same as the previous Directors. Her starting salary was $56,047.00. Her current salary is $59,407.00 for a reduced work week of 35 hrs. (Reduced work week has been in effect for 2 years). If her hours were restored to 40 per week, her salary would be $78,757.00 in 2015, which would include the compensation raise proposed for management. This would begin to cover the actual hours she works as well as make up for lost wages over the past two years. 4. Senior Planner position was created and two female employees were promoted in 2009. Subsequent compensation study created salary compression for these two positions as well as for the Planner position. 5. Title and salary upgrade of male Deputy Building Commissioner (now Director of Code Enforcement). Salary exceeds that of direct female supervisor. 6. Demoted female Building Commissioner. 7. Historic Preservation and Neighborhood Planner position downgraded, and hours decreased at exit of female predecessor. Position is vacant and difficult to fill with qualified applicants due in part to the 20 hour per week position. 8. IURA Deputy Director position downgraded at exit of female predecessor, removing an advancement opportunity for female planning staff. 9. Sustainability position - Title and status upgraded to Director at time of hire from femalepredecessor. Position filled with preselected male candidate with no competitive process. One of the many cumulative effects of the above referenced staffing trends is that planning staff have assumed responsibilities that exceed their title, status and pay grade while at the same time, no longer having access to advancement opportunities or increased compensation. Importantly, in the case of the Sustainability Coordinator position, the opportunity for female staff to compete for a rare status and title advancement was specifically not made available and was directly conferred to a junior male. The Planning Division has become gender segregated in terms of occupation and status. Due to lack of investment in the overwhelmingly female staff of the Division, professional jobs within the Division are at risk of becoming dead -end jobs for the female employees that hold them. It would appear that, if current staff left and positions within the Division needed to be filled, many would require a title and salary upgrade to be filled at the current level of performance and responsibility. Increased hours and promotions -both those included in the Mayor's proposed budget, as well as the additional two promotions requested - will allow staff to be fairly compensated for their work as well as give them the recognition they deserve. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? No. The Department requested funding for Phase 2 of the Comprehensive Plan. The proposed amount should be enough to fund two area plans in 201512016 and is part of the Mayor's recommended budget. Can you identify in your 2015 Operating Budget what items are unfunded mandates? Mandatory Training for Code Enforcement/Zoning Officers Legal Advertisements Notification of Neighbors SEQR/CEQR Requirements and Coordinated Reviews under NYS law 2015 Budget Budget Review Narrative Public Information and Technology Exp enclit uge s Salary- and Wages Frin, Benefits Travel and Training Equipment Maintenance and Parts Utilities and Fuel Other Contracts Debt Service Toial Exvendilures Revenues Local Revenues, Tolal Revenues 1,U,JJ,iU7 71?O,liz� '015 ,-3,Uaz 2.7UWD 201:3 2014 Nla,;°or's° 5 % Actual lrlodiEied Budge Change Change 486233 420,004 433,487 13,983 3.33 % 321,443 265,728 -1 0,986 51258 1.43 % 3,157 6,650 6,650 0 0.00 %m 78,066 61,484 41,188 - 20,74n - 3.3.5.5 % 16,144 26,547 8 {),365 53,818 202.73 %m 9..847 6,124 4 300 176 2.87 %m 46,335 32,336 32,714 383 1.13 %0 55256 64,650 23,500 - 46�r150 - 66.'6 %'m 21,148 40,175 58,540 18,415 45.84 % 1,U,JJ,iU7 71?O,liz� i.�04,La -J ,-3,Uaz 2.7UWD -41,x2 -13 -4 ,5Ei0 -42,560 4.990 -10.49'3 r, X1,243 X7,550 42,560 4,990 - 10.49kb EocallySupporled 996,666 881,648 911,725 .30,077 3.41[`a INCLUDES: A1316, A1320, A1460 (Pages 14,16, and 20 of the Program Budget, Pages 41 -44 of the Public friendly version of the Budget) Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? There are no equipment/ administrative/ or program changes proposed in the 2015 budget. Under the Mayor's proposed budget, how would any staffing changes affect your Department? There are no staffing changes proposed in the 2015 budget. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? N/A - Our capital project request was funded at the bare minimum level. Can you identify in your 2015 Operating Budget what items are unfunded mandates? N/A - although we are mandated by New York State to issue certain licenses, we receive a percentage of the license costs except for the issuance of handicap parking permits which are free to the public. NYS provides the permit materials, we provide the free labor. 2015 Budget Budget Review Narrative Youth Bureau INCLUDES: A7310 (Page 51 of the Program Budget, Page 46 of the Public Friendly Version) Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? We view the Mayors budget as a challenging one, but one that we will be able to live with in 2015. Under the Mayor's proposed budget, how would any staffing changes affect your Department? There are no recommendations that affect our staffing. 2015 2013 2014 Maf; or's °a Ack,. a Modified Budget Change Change Expenditures Salary and Wa s 2,428,553 2,470,357 2,539,285 68,928 2.71 9 °o 0h-ertane 3,692 7,520 6,270 - 1250 - 16.62% Fringe Benefits 971,964 1,215,930 1,204,524 - 11406 -0.94% Travel and Training 10,979 7,794 8,357 5453 7.22% Equipment 0 41,0{]0 0 ,41,000 - 100.00° Supplies 91,058 88,161 95,896 7,735 8.77% Maintenance and Parts 70,095 54,768 56,135 1,3.67 2.50 °0 F'liaies and Fuel 124,472 124,923 125,923 1,000 0190% Other 88,538 65,955 63,292 -2f663 -4.04% Contracts 105,37+6 108,533 110,486 1,953 1.80% Fees 650 700 7,224 6,524 932.00% Debt Serti ice 202,190 236,306 183,747 - 52,559 -22 -24% T otal E xpen ditm res 4,097, 4.421,947 .44x,139 - 20,809 4147% R eve nues Local Revermes - 1,475,646 - 1,607,252 - 1,528,871 78381 -4.88% State Revenue s - 125,105 - 128,363 - 128,612 -249 0.19% Federal Revenues - 161,244 0 0 0 0.00% T of a l R er enu e s - 1,761,996 - 1,735,515 -1,657483 -5.132 -4.510 0 Locally Supported 2,333,600 2,..686,332 2,743,656 37.324 2.13 Qh INCLUDES: A7310 (Page 51 of the Program Budget, Page 46 of the Public Friendly Version) Under the Mayor's proposed budget, how would proposed equipment/administrative and Program changes affect your Department? We view the Mayors budget as a challenging one, but one that we will be able to live with in 2015. Under the Mayor's proposed budget, how would any staffing changes affect your Department? There are no recommendations that affect our staffing. Were there Capital Project requests denied for the 2015 Budget? What were they and could they fit into your Operating Budget? Projects not funded include- Cass Park Rink Enclosure- The rink is utilized year round for ice activities, roller derby, inline hockey and special events. We feel the improvements are necessary to maintain current use and revenue production and expect that the renovation will make the facility more attractive to a variety of users. The rink structure is impacted severely and negatively by a leaky roof, the current low emissivity ceiling is in tatters and is well beyond its useful life and serves as nesting areas for birds and wildlife which make the space almost uninhabitable at times. This is a costly project that we hope to gain both city and outside help to fund in the near future. Resurface Cass tennis courts - The tennis courts are used for youth tennis lessons and are open for community play. The courts have been in need of resurfacing for several years now. Cracks are beginning to create a hazard for play and it will be necessary to take courts out of play as they continue to deteriorate. Cass Park Field Renovation- The Cass Fields are heavily used, generate a significant amount of revenue and produce consistent feedback from user groups that the fields require improvement. Our plan to take one field out of play each year and renovate it will increase the life and quality of the fileds. We are not able to include these projects within the 2015 Youth Bureau proposed operating budget. Can you identify in your 2015 Operating Budget what items are unfunded mandates? We do not have any unfunded mandated, but we would like to provide you with an update on the Town of Ithaca proposed decrease in park and facility funding. On October 2, we attended the Town of Ithaca Board meeting to discuss the proposed decrease in their 2015 contribution to waterfront parks and recreation facilities. Svante and Kevin have agreed to work with the Town, other municipalities and the County to explore possible solutions to funding the water front parks and facilities that are used county wide. On October 20th at 5:30 PM there is a Public Hearing. We are encouraging families who use these resources to contact their town officials. We welcome Council to assist both with advocacy for this important funding and with the longer term effort to develop a more equitable funding system.