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Home My WebLink AboutMN-BFC-2014-09-09CITY OF ITHACA BOARD OF FIRE COMMISSIONERS MEETING MINUTES September 9, 2014 Present: Chair Gilligan Commissioners: Hoard, Sparks Others Present: Fire Chief – Parsons Information Management Specialist – Myers Chief of Staff - Sutherland Excused: Commissioner Ellsworth Alderperson and Liaison to Board – Fleming Call to Order: The meeting was called to order at 1615 hours. Approval of Minutes: Approval of the August 12, 2014 Board of Fire Commissioner Meeting Minutes – Resolution By Commissioner Sparks: Seconded by Commissioner Hoard RESOLVED, That the minutes of the August 12, 2014 Board of Fire Commissioner meeting be approved. Carried Unanimously Additions to or Deletions from the Agenda: Chair Gilligan requested a brief discussion under "New Business" regarding the possibility of changing the date for the October meeting. No Board Member Objected Persons Wishing to Speak to the Board of Fire Commissioners: Mr. Lyman Baker addressed the Board regarding the following items: Reaort on Work in Citv Cemetery Firemen's Section: Raymond B. Wheaton has worked 4 hours and Lyman E. Baker has worked 4 hours in the Ithaca City Cemetery Firemen Section, mowing, trimming, picking up fallen limbs. After we get done loading our equipment, we look back at the monuments and head stones of those brave Fire Fighters who died and say: "this sure is a peaceful place to rest. " Submitted by, Lyman E. Baker —IFD Badge #3258 Boa rdlbf [Firel:ommiss ion ersM4eetingWin ptemberl@,[2014] Mr. Baker further questioned the status of his request for copies of Company #4's 2% annual financial reports for the past six years or so. He wondered if a formal request should be submitted to the State Comptroller's office for copies of the reports. Chair Gilligan responded the information he reviewed for Company #4 looked consistent with past reports submitted to the State. He does not feel that it warrants a formal request to the State Comptroller's Office for information. He will try to get additional information to share with the Board before the end of year. In addition, he is not sure what leverage the Board would have over other companies regarding their annual financial reports; the Board would have to talk with the City Attorney. He does know that when Company #4 was disbanded they turned what money was in the account directly to the Veteran Volunteer Fire Fighter Association and to Company #9. Membership Changes: Applications for Membership and Volunteer Status Change Request: No new information to report at this time. Miscellaneous Reports: Town of Ithaca: None City of Ithaca: None Audit: Reviewed and completed by Commissioner Sparks Department Reports: Fire Chief: Chief Parsons provided his written report to the Board, and it is attached to the minutes as well. He highlighted the following items for the Board: Staffing levels remain unchanged Fire Fighter Michael St. Dennis will retire on October 3, 2014 2015 IFD Budget submitted to the Mayor. The department may need to shift money from some other accounts to cover overtime costs; which are about $40,000 over budget, at this time, due to vacancies and retirements. Chief Parsons met with the City Controller and the Mayor regarding IFD's proposed 2015 budget submittal. The City is still having budget challenges, and the tax levy is still at 2% and can't be raised. He further reported that the City's contribution for pension rates for 2015 will be down by 2.9 %; for the fire department that results in about $150,000 in savings. He is not sure how that will translate as far as the department's 7 2 Boa rdlbf [Firel:ommiss ion ersM4eetingNin ptember [9,12014] 2015 budget goes and will know more after the Mayor releases his budget on October 1, 2014. Chief Parsons further reported that he has become very frustrated that the 9 -1 -1 Dispatch Center has been unsuccessful in implementing the revised dispatch plan he submitted. He will be working on an alternate solution, and plans to meet with the Director of the 9 -1 -1 Center because something needs to be done to curb /control the growth of unnecessary calls the department responds to. He explained that right now the department is 2 -3% above 2013 call volumes; some of which is related to storms /flooding from earlier in the year as well as the fact that our community is growing, and so there are more calls for service. Fire /Police Report: Mr. David Cornelius provided the following report for the Board: Fire Police training was held on August 19, 2014. The topic was Highway Safety, presented by AC Tier and Diversity Awareness presented by Chief Parsons. Fire Police Wilbur and Cornelius responded for wires down on Spencer Rd. Fire Police were used Sunday 91712014 for traffic control during a 5 & 10 Run. Our next training is scheduled for Tuesday 911612014. The topic is scheduled to be Storm Emergencies. Respectfully submitted, Dave Cornelius Old Business: A. Volunteer Recruitment Items /Issues: The new sign for display of announcements (such as volunteers needed) has been approved by the Town of Ithaca, and needs to be installed at the Ithaca Veteran Volunteer Firemen Association's facility on Elmira Road. B. City /Town Fire Services Contract: Chief Parsons reported that representatives from the City have met once with the Town of Ithaca; it was cordial and seems to be progressing well. C. Charter Review: Nothing to report at this time. 7 3 Boa rdlbf [Firel:ommiss ion ersM4eetingNin ptemberl@,[2014] D. Handling of Requests for Funds — Donation Fund, Sick and Indigent Funds: 1. Resolution Authorizing Distribution of 2% Funds: By Commissioner Hoard: Seconded by Commissioner Sparks RESOLVED, That the Board of Fire Commissioners authorizes the City Chamberlain to distribute the 2% funds to the Ithaca Veteran Volunteer Firemen's Association, the Ithaca Paid Fire Fighters Association, and to Company #9 as per State Law and City Charter, including distribution of funds in excess of $90,000 from the Firemen's Relief Fund to Company #9. Chair Gilligan reported that the City Chamberlain provided a report that reflects the distribution of the 2% funds among the Ithaca Paid Fire Fighters, Company #9, and the Ithaca Veteran Volunteer Firemen Association. The report will be attached to the minutes. Discussion followed on the floor regarding how funds are distributed, and where the $90,000 amount originated — which may have come from a donation made to the department. Mr. Lyman Baker provided information, previously, regarding a "Community War Chest" for these funds established by Mayor Stewart around 1919. Some additional research may be needed to determine the answer. A Vote on the Resolution Resulted as Follows: Carried Unanimously New Business: Presentation /Discussion of City of Ithaca Budget by Chief of Staff Sutherland Mr. Sutherland explained that this presentation was offered to all city staff at two different locations. He stated that Chief Parsons attended, but he did not see any fire fighters or police officers at the presentations; which was too bad since their pensions /benefits play a role in the reason the City's budget is where it is. He stated that the Mayor wanted to present a public - friendly version of the budget by identifying all the different departments of the city and how the budget is distributed amongst them. He also reported that the Mayor wanted to focus on work being done to consolidate departments; which has already occurred with the building /planning departments and the city clerk /information technology departments. The Power Point Presentation used today for this presentation will be attached to the minutes for additional information, as well as provided directly to Board members for their review and information. Mr. Sutherland reported that the biggest cost to the City is its personnel and their fringe benefits. He reviewed revenues by each department and how departments and staff are funded. Economic and Fiscal Indicators: the funded FTE numbers have gone down in the past few years, but costs have gone up — especially pension, health insurance costs, and yearly cost of living increases (Mr. Sutherland noted that for 2015 pension costs would be decreasing for the first time in many years). The result of these cumulative increases 7 4 Boa rdlbf[ Firel :ommiss ion ersM4eetingWinutes eptemberl@,[2014] is that they were growing faster than revenues being received by the City. Going forward, the City can no longer rely on its fund balance for ongoing operating expenses. The purpose of the fund balance is for one time purchases; not people and maintenance contracts. Discussion followed on the floor regarding how decisions will be made regarding priorities, how reductions in staff would affect services, and whether the property tax cap could be overridden. Mr. Sutherland explained that the Mayor will try to come up with a budget that does not include a property tax override — although Common Council could decide to do that later. In addition, the community needs some education regarding the loss of services if the State can't do something to assist municipalities with its mandates because, at this point, the only way to come up with a budget that does not include a property tax cap override will most likely include cuts or reductions in staffing. Mr. Sutherland stated that he is also working very closely with Tompkins County and all the surrounding towns to come up with ideas regarding cost savings. Chief Parsons stated that BOCES is offering services, especially related to IT, that may be something to look at for sharing services /staff to reduce costs. Chief Parsons noted that there has been a lot of finger pointing at city employees regarding their benefits and the high costs to the City. He wants the public to realize that current employees had no control over health care /pension costs; they are the result of decisions made in the past by city officials. He noted that the new pension plan system for all new hires saves the City at last 10% because of the State's creation of new retirement tiers. However, that will probably result in the need for increased pay levels to offset the amount that employees will be contributing for those benefits (pension /health insurance). Things will get better; just not for next year. Mr. Sutherland agreed that 2015 will be a tough year for the City of Ithaca even though there has been a 6.16% increase in assessed property value. In addition, all the new construction taking place in the City and Town will help to raise revenues from property taxes, but it will take time for those things to show up in a positive way for the City's budget. Chief Parsons noted that the increase in new construction is being driven by the increase in population in the City and Town of Ithaca. However, this increase has not been recognized by Census information. More people demand more services, the City has aging infrastructure, and the bill is coming due because of the many years of deferred maintenance. After 2015, the fire department will only have 3 pieces of apparatus under 15 years old because of deferment. 7 5 Boa rdlbf [Firel:ommiss ion ersM4eetingNin ptember [9,12014] Chair Gilligan stated that the Board, as a supporter of IFD, wants the Mayor, Council, and the community to know that if the department's staffing is reduced it will result in a considerable reduction in emergency services especially as the community is growing and will need those services even more. A brief discussion followed on the floor regarding the need for public awareness and how cuts in the Town's contribution to the City for fire services will impact the community — especially when the department may not be able to respond to more than one serious incident at a time in both the City of Ithaca and Town of Ithaca. It was also noted that the fire department has to respond to fires unlike the public works department which can choose not to plow the roads. Chief Parsons further noted that minimum staffing for the fire department is 11 and that it becomes very difficult for fire department employees to not provide or reduce a service to the community. They are dedicated and committed to their jobs, they may try to provide the service anyway, and risk injury to themselves. Chief Parsons and the Board thanked Mr. Sutherland for the great presentation. They all noted that everyone (staff and the community) should see the presentation; otherwise they just won't understand why the City is in such a poor financial situation, and why some tough decisions will need to be made for the 2015 budget. Next Meeting of the Board: A brief discussion followed on the floor regarding whether the Board should reschedule the October meeting so there is staff available to take minutes. It was decided that the Board would make do and meet on the regular meeting date, which is October 14, 2014 at 4:00 p.m. Adjournment: On a motion the meeting adjourned at 1731 hours. Sarah L. Myers William Gilligan Information Management Specialist Chair 7 6 Ithaca Board of Fire Commissioners Fire Central 310 W. Green St. Ithaca, NY 14850 September 9, 2014 On November 13, 2013 at your regular BFC Meeting, a request was made to the BFC Board to make a FOIL request concerning Company 4 sending just a small amount of 2% Foreign Fire Insurance funds to the BFC Board. Company 4 did not file required end of year reports to the BFC Board since 2007. Have you received that FOIL information and any back funds that are due ? Thank You. Lyman E. Baker, Treasurer Veteran Firemen. CC: Sarah Myers Chairman William Gillian CITY OF ITHACA 310 West Green. Street Ithaca, New York 14850 -5497 OFFICE of THE FIRE CHIEF Telephone: 607 /272 -1234 Fax. 607/272.2793 MEMORANDUM To: Board of Fire Commissioners From: Tom Parsons, Fire Chief Date: September 9h, 2014 Re: Fire Chief's Monthly Report to the Board of Fire Commissioners ADMINISTRATIVE DIVISION Administration 1) Career Personnel Report PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief (per diem) 6 Assistant Chiefs 8 Lieutenants 47 Fire Fighters 63 Uniform Personnel 1 Administrative Coordinator Total employees as of August 31st, 2014 — 64 a) Vacancies No Report b) Hiring /Promotions No report C) Retirements: Fire Fighter Michael St. Denis has notified me of his intent to retire on October 3 rd, 2014. Page 2 of 5 - Fire Chief's Monthly Report September 9th, 2014 2) Budget Status a) 2014 Budget: See Attached Budget Summary b) 2015 Budget: On August 1St, 2014, I submitted the department's budget to the Mayor's Office. I met with the Mayor and City Controller four weeks ago to discuss the department's budget. The mayor will be submitting his budget to Common Council in October. C) 2015 Capital Budget: I have submitted the following capital requests for the 2015 Capital Budget: a capital project request to replace 45 SCBA cylinders that will reach their end of useful life by at the end of this year; a capital project request to replace one of our pumpers that is due for replacement next year; and a capital project to replace the Duty Chief's vehicle 964. 3) County Communications and 911 Programs: a) Update: The Tompkins County 911 Center has been unsuccessful implementing the modified response plan that I requested last year. The response plan is based on Emergency Medical Dispatch System Protocols, and the modified plan was to address the problem of IFD being dispatched to non -life threatening medical emergencies. I am working on an alternative solution and intend to meet with the 911 Center later this month to discuss our concerns and possible solutions. 4) Grants and Donations a) Same as Previous Report - On November 6th, 2013, I submitted an application for the Assistance to Firefighters Grant (AFG). We've applied for funds to provide hardware and software for incident command training for our officers. I have not received notice that the application was either rejected or granted. LIFE SAFETY DIVISION Fire Prevention Bureau 1) Code Enforcement Division: The following is a list of August activities - Complaints Received: 11 Referred to the City Building Division 7 Referred to the Town of Ithaca 2 Investigated by the Fire Prevention Bureau 2 Page 3 of 5 - Fire Chief's Monthly Report September 9th, 2014 Inspections: 69 City Fire Safety & Property Maintenance 43 Town Fire Safety & Property Maintenance 4 City - Sprinkler Inspections 9 City - Alternative Fire Protection Systems 0 City - Fire Alarm Inspection 12 City - Standpipe Flow Test 1 City — Fire Pump Flow Test 0 Permits or Certificates: 25 Operating Permit — Assembly Occupancy 15 Operating Permit — Hazardous Occupancy 0 Operating Permit — Lumber Yard 0 Operating Permit — Elevator 0 Operating Permit — Fireworks 0 Certificate of Compliance - Occupancy 7 Certificate of Compliance - Fire Alarm 3 Certificate of Compliance - Fire Sprinkler 0 Certificate of Compliance - Fire Pump 0 Certificate of Compliance — Fire Standpipe 0 Certificate of Compliance - Alternative Suppression 0 2) Fire Investigation Unit: There were two fire investigations performed by the FIU in August. Both were vehicle fires on August 9a', 2014 in the City of Ithaca. The first incident was at Albany and Esty Street, and the second was at 429 N. Geneva Street. The cause of the fire is under investigation. 3) Public Education and Special Events Public Education Events: 2 Fire Drills Witnessed: 3 Child Safety Seat Inspections: 4 OPERATIONS DIVISION Response 1) August 2014 Responses City of Ithaca: 349 Incidents (73.32 %) Fires: 8 Page 4 of 5 - Fire Chief's Monthly Report Overpressure/Rupture EMS/Rescue: Hazardous Conditions: Service Calls: Good Intent: Alarms/No Fires: Severe Weather: Town of Ithaca: 124 Incidents (26.05 %) Fires: Overpressure/Rupture EMS/Rescue: Hazardous Conditions Service Calls: Good Intent: Alarms/No Fires: Severe Weather: Mutual Aid: 3 Incident (0.63 %) Fires: Overpressure /Rupture EMS/Rescue: Hazardous Conditions Service Calls: Good Intent: Alarms/No Fires: Severe Weather: Simultaneous Calls: 37.7 % 2) Emergency Management: No Report 3) Mutual Aid Calls: Quarterly Report Support 1) Training Quarterly Report 2) Training Center Quarterly Report 3) Apparatus and Facilities 0 140 26 29 43 103 0 0 0 73 3 5 20 23 0 0 0 0 1 1 0 1 0 September 9th, 2014 Page 5 of 5 - Fire Chief's Monthly Report September 9th, 2014 No Report Volunteer Recruitment and Retention 1) Summaries of Service Hours: Quarterly Report 2) There are currently 15 Active Volunteer Firefighters and Fire Police 3) Requests from Company Members to become active: None Report of Distribution of Fire Relief Funds, 2014 The City receives a sum every year via EFT, deposited to the Fire Relief Fund, generally in June, labeled 2% money. This money is split, depending on the source of the money and the section of law that authorized its collection. The percentage distribution should be requested from Firetax @dfs.ny.gov when the money comes in. All of the money listed as 2118 money is prorated between paid and volunteer firemen. Half of the money listed as 9104 money goes to the Fire Relief Fund, and half is paid to the Vet Volunteers. Half of the money listed as 9105 money goes to the Fire Relief Fund, and half is prorated between the paid and active volunteers. The Board of Fire Commissioners has historically distributed the balance in the Fire Relief Fund (the total of the checking and savings as of January 1 of the current year) in excess of $90,000 required to be maintained by City Charter to the Volunteer Firemen. The City also receives money from the town that the Town received as 2% money. All of that is prorated between the paid and active volunteers. The spreadsheet that follows should distribute the money according to this formula, if the required percentages and active fire personnel numbers are entered in the blue highlighted squares. Amount of money received: City share Amount of money received: Town share Percentage breakdown of City's funding Number of active paid firemen Number of active volunteers Interest earned on Vet Volunteer Firemen's Relief Fund, Prior Year Balance in Fire Relief Fund in excess of $90,000, Jan 1 Distribution Active Firemen's $ 72,953.14 $ 10,249.56 2118 4% 9104 63% 9105 33% 61 14 $ 8.14 $ (434.52) Distributed to Distributed to Active Active Paid Volunteer Firemen Firemen $ 8,302.14 $ 1,947.42 $ 2,363.69 $ 554.44 $ 9,750.19 $ 2,287.08 $ 20,416.01 $ 4,788.95 $ 20,416.01 $ 4,788.95 100% to be shared by active members 100% to be shared by active members 50% to the Fire Relief Fund, 50% to the Vet Volunteers 50% to the Fire Relief Fund, 50% to be shared based on active members Relief Fund Vet Volunteers Town City 2118 9104 $ 22,980.24 $ 22,980.24 9105 $ 12,037.27 Subtotal $ 35,017.51 $ 22,980.24 Interest on Relief Funds $ 67.26 $ 8.14 Excess of $90,000 $ (434.52) Total $ 34,650.25 $ 22,988.38 $ 72,953.14 $ 10,249.56 2118 4% 9104 63% 9105 33% 61 14 $ 8.14 $ (434.52) Distributed to Distributed to Active Active Paid Volunteer Firemen Firemen $ 8,302.14 $ 1,947.42 $ 2,363.69 $ 554.44 $ 9,750.19 $ 2,287.08 $ 20,416.01 $ 4,788.95 $ 20,416.01 $ 4,788.95 100% to be shared by active members 100% to be shared by active members 50% to the Fire Relief Fund, 50% to the Vet Volunteers 50% to the Fire Relief Fund, 50% to be shared based on active members To be issued pursuant to law: Check # Vet Volunteer Firemen Ithaca Paid Firemen's Association Volunteer Fire Company #9 Report of Distribution of Fire Relief Funds, 2014 $ 22,988.38 $ 20,416.01 $ 4,788.95 Available to be distributed to Volunteer Fire Company #9 from the Fire Relief Fund Requires Board of Fire Commissioners Authorization Volunteer Fire Company #9 $ 34,650.25 V/.rt, 2015 Employee B Forum Presentation'sT,"'.7" i 'r's' iri� Wednesday Julygth,2014 9:00 - 10:30am City Hall Second Floor Conference Room rr:rAII, am i;� k Thursday Julyloth,2014 2:00 - 3:30pm Department of Public Works @ Streets and Facilities Zq Mission We strive to make Ithaca a Model Community: a great place to create, dream, live, learn, work and play f TI]1 [TT] Vision We deliver high quality services to preserve &enhance the well -being of our community fTl.lfTI]1'I Values For those we employ and those we serve I. People We believe that: — People are our greatest asset; — Each person should be respected, developed, supported, and valued; — Diversity should be celebrated through inclusion II. Relationships We believe in: — Teamwork; — Interdependent collaboration; — Responsiveness; — Sharing knowledge and expertise III. Excellent Results We believe in: — Continuous improvement; — Streamlined processes; — Creativity; — Quality service; — Celebrating success f TI]1 [TT] City Departments • Attorney's Office • Department of Public Works • Finance Department • Fire Department • Greater Ithaca Activities Center • Human Resources • Mayor's Office • Planning, Building, Zoning, and Economic Development • Police Department • Public Information and Technology • Youth Bureau F.M.I. Fm Funded FTEs by Department (2014) MIT( IN 120 100 :1 .1 HE 20 C Attorney Council DPW Finance Fire GIAC 6 HR Mayor PBZED Police PIT $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Expenditure Budget by Department (2014) Attorney Council DPW Finance Fire GIAC HR Mayor PBZED Police PIT $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Revenue Budget by Department (2014) Attorney Council DPW Finance Fire GIAC HR Mayor PBZED Police PIT IYB FIT e 8 �yGG mM1 i $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Local* Budget by Department (2014) Attorney Council DPW Finance Fire GIAC HR Mayor PBZED Police *Budget Supported with Unallocated Revenues in the General Fund such as Sales Tax, Property Tax, etc. PIT $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Local* Budget by Department (2014) Attorney Council DPW Finance Fire GIAC HR Mayor PBZED Police *Budget Supported with Unallocated Revenues in the General Fund such as Sales Tax, Property Tax, etc. 0 Local* Budget by Department (2014) PIT Attorney Council 2% 0% >.._1% IYB %% Police 6% PBZED 3 % Mayor 1 % R 1% 5% :20 Fire 16% D 3 Finance 2% *Budget Supported with Unallocated Revenues in the General Fund such as Sales Tax, Property Tax, etc. rffl [�] [Till f TI]1 [IT] 41111111111,1 40,000,000 20,000,000 10,000,000 Expenditures by Fund General (2014 Budget) -M Joint Activity Sewer Sidewalk Districts Solid Waste Water F. T .. [1] T.... fl. [TIII [II] General Fund (2014 Budget) Expenditures I 2% 2% 10/1 0% 0% ■ Salary and Wages ■ Overtime Fringe Benefits ■ Travel and Training ■ Equipment Supplies • Mainentance and Parts • Utilities and Fuel ■ Other ■ Contracts ■ Insurance Fees ■ Debt Service Revenues 0% 3% r1% ■ Property Taxes ■ Sales Tax Local Revenues ■ Parking Revenues ■ State Revenues Federal Revenues Interfund Transfer Use of Fund Balance 1� Joint Activity Fund (2014 Budget) (Wastewater Treatment) Expenditures 3% ■ Salary and Wages ■ Overtime Fringe Benefits ■ Travel and Training % ■ Equipment Supplies ■ Mainentance and Parts ■ Utilities and Fuel Other 1% ■ Contracts Insurance Fees Debt Service Revenues • Property Taxes • Sales Tax 12% Local Revenues • Parking Revenues • State Revenues Federal Revenues 88% Interfund Transfer Use of Fund Balance Sewer Fund (2014 Budget) Expenditures 1% ■ Salary and Wages ■ Overtime Fringe Benefits ■ Travel and Training ■ Equipment 1 % Supplies ■ Mainentance and Parts ■ Utilities and Fuel Other ■ Contracts Insurance Fees Debt Service Revenues 1% 99% • Property Taxes • Sales Tax Local Revenues • Parking Revenues • State Revenues Federal Revenues Interfund Transfer Use of Fund Balance 15 Sidewalk Fund (2014 Budget) Expenditures 2% 3 %1 0% ■ Salary and Wages ■ Overtime -j Fringe Benefits ■ Travel and Training ■ Equipment Supplies % ■ Mainentance and Parts • Utilities and Fuel Other • Contracts Insurance Fees Debt Service Revenues 100% ■ Property Taxes ■ Sales Tax Local Revenues ■ Parking Revenues ■ State Revenues Federal Revenues Interfund Transfer Use of Fund Balance 1 {> Solid Waste Fund (2014 Budget) Expenditures 3% 1 1% 2% ■ Salary and Wages ■ Overtime Fringe Benefits ■ Travel and Training ■ Equipment Supplies ■ Mainentance and Parts ■ Utilities and Fuel Other ■ Contracts Insurance Fees Debt Service Revenues 100% ■ Property Taxes ■ Sales Tax Local Revenues ■ Parking Revenues ■ State Revenues Federal Revenues Interfund Transfer Use of Fund Balance 17 Water Fund (2014 Budget) Expenditures 4% 2% 60 1% (O% ■ Salary and Wages ■ Overtime Fringe Benefits • Travel and Training • Equipment Supplies • Mainentance and Parts 0 1 • Utilities and Fuel Other • Contracts Insurance Fees Debt Service Revenues 1% 99 % • Property Taxes • Sales Tax Local Revenues • Parking Revenues • State Revenues Federal Revenues Interfund Transfer Use of Fund Balance 1 ECONOMIC AND FISCAL INDICATORS Internal Factors F. T.. 1. 1 T.... fl. F M. i U.... •:1 Will •.l 450 MI'1' 430 420 410 Workforce (Funded FTE) 2007 2008 2009 2010 2011 2012 2013 201 FIT e 8 mM1 i $14,000,000 $12,000,000 $10,000,000 111 111 $6,000,000 $4,000,000 $2,000,000 Pension Costs *Budgeted Figure 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014* FIT e 8 �yGG mM1 i $14,000,000 $12,000,000 $10,000,000 111 111 $6,000,000 $4,000,000 $2,000,000 Health Insurance Costs *Budgeted Figure 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014* FIT e 8 �yGG mM1 i $14,000,000 $12,000,000 $10,000,000 111 111 $6,000,000 $4,000,000 $2,000,000 Sales Tax Revenues *Budgeted Figure 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014' FIT e 8 24 $12,000,000 $10,000,000 ..:,,,,,, $6,000,000 $4,000,000 $2,000,000 $(2,000,000) *Budgeted Figu: Cumulative Increases $12,000,000 $10,000,000 ': 111 111 $6,000,000 $4,000,000 $2,000,000 Cumulative Increases K 2006 2007 2008 2009 2010 2011 2012 2013 2014* FIT e ,�t 8 26 �+ mM1 i $12,000,000 $10,000,000 ': 111 111 $6,000,000 $4,000,000 $2,000,000 Cumulative Increase and Pensions Sales Tax and Property Tax 2006 2007 2008 2009 2010 2011 2012 2013 2014* FIT e 8 2/ 7 �yGG mM1 i Surplus from Sales Tax and Property Tax after subtracting Wages, Health Insurance and Pensions $2,500,000 $2,000,000 $1,500,000 $1,000,000 $ 500,000 $ (500,000) $(1,000,000) $(827,169) External Factors F. T.. 1. 1 T.... fl. F M. i U.... 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% Unemployment r-I r1 N N N M M M 8 8I 8 to M M�� n n n x x x�� O� O O O r-I �� N N N cn co cn 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r1 r1 r-I r r r I r r r r r r r r I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ C) LC) 01 C) LO 01 C) C) 41 r-1 CD 01 CD LO � CD Ln 41 C) C) O1 C) C) C) C) C) 171 r-I C) 01 CD L� O1 CD Ln 01 CD C) ON C) C) O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O till f TI]1 [TT] 6.00% 5.00% 4.00% 3.00% 2.00% 1.00 0.00% - 1.00% -2.00% Inflation Rate 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ rn \ \ in \ rn \ \ in \ rn \ \ �n \ rn \ \ in O O O O O O O O O O O O O O O O O O O O O O O O O O O - O O O O O O O O -3.00% ' 31 F.M. F.M. . 120 100 :1 .1 40 20 11 Consumer Confidence 110 110 \10 �.O N � L� n x x x x a1 d\ O, ON O O O O r-I r-� r-� r-� N N N N M M M m It dt O O O O O O O O O O O O O O O O r-I r-� r-+ r-i r-+ r-� r-� r-� r-+ c--I r--I r-1 r-� r-+ r-� r-+ r-� r--I O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ c-i di N O c-+ di N O r-1 di L-, O V, dt N O r-1 t � IfT17f�1fiTll , fF171 fTTI �. . 18000 16000 14000 12000 10000 8000 6000 4000 2000 0 Stock Market OOb OOb oob OOb 00N OOH 001 OOH OOH 00� 00% 00� O� OOH O� OO°� otio otio otio otio otiti otiti otiti otiti otiti otiti otiti otiti Otis Otis Otis OtiD� OtiD� , ti ti o�ti ti ti ti o�ti 1� KO, o� 10 ti ti o�ti 1�ti ti ti o�ti 1�ti ti ti o�ti 1�ti ti ti o�ti O O 33 FM' [TT] MAJOR BUDGET DRIVERS Budget Assumptions • No inflationary impact on non - personnel related spending • Finance predicts Sales Tax will grow at a modest 1.5% rate • Capital Expenses will be grec- year • Pensions - ERS state avera e PFRS state average at 25.500 • No reliance on Fund Balance operating expenses iter than prior at 18% and for ongoing f TI]1 [TT] Capital Budget (Debt) Capital Budget (Debt) Oki]] IVA a 2015 Impact $6.47 million $6.62 million $0.15 million f TI]1 [TT] Operating Budget (General Fund) F. T.. 1. 1 T.... fl. F. Mtm.....] Wages 2014 $22.47 million 2015 $23.09 million Impact $ 0.63 million F.M.1. [.M -..�. . Health Insurance 182 IVA a 2015 Impact $8.79 million $8.96 million $0.17 million f TI]1 [TT] - -.. . Pensions 2014 $4.64 million 2015 $4.36 million Impact ($0.28 million) U.-B.I. [.M -..�. . All Other Fringes Oki]] IVA a 2015 Impact $2.79 million $2.87 million $0.07 million f TI]1 [TT] - -.. . Permits and Fees ON] IVA a 2015 Impact $1.00 million $0.82 million $0.18 million f TI]1 [TT] - -.. . Sale of Property QU] IVA a 2015 Impact $0.22 million $0.10 million $0.12 million f TI]1 [TT] - -.. . Sales Tax 2014 $13.12 million 2015 $13.23 million Impact ($ 0.11 million) F.M.1. [.M -..�. . Use of Reserves Oki] VIN 2015 Impact $0.62 million $0.00 million $0.62 million f TI]1 [TT] - -.. . Summary of Budget Drivers Capital Budget Wages Health Insurance All Other Fringes Permits and Fees Sale of Property Use of Reserves $0.15 mil $0.63 mil $0.17 mil $0.07 mil $0.18 mil $0.12 mil $0.62 mil TOTAL $1.94 mil Pensions -$0.28 mil Sales Tax -$0.11 mil TOTAL -$0.39 mil Projected Gap: $1.55 million F.M1.1f .fl. .F .M' [TT] Projected Gap 2014 General Fund Expenditures $52,922,474 2014 Property tax levy $20,520,104 Projected 2015 Budget Gap $ 1,545,047 TO CLOSE THE GAP Property tax increase of 7.53 or General Fund Reduction of 2.92% f TI]1 [TT] Suggestions? Suggestion List from 2011 (Policy) 12i Trash pick -up LJ Golf Course ❑ Idling City Tow Service 12T Departments/ Organization 19f Identify Land Development Opportunity ❑ Municipalities Consolidation ❑ Free Parking (once a month) ❑ Expand odd /even hours and hire dedicated resource rf ][A]jiiII fT_ f ®R- Suggestion List from 2011 (Negotiable) LJ Grouping and centralize services, i.e. centralized purchasing LJ Benefits. Nice to have daycare, dental ins paid by City, tuition assistance J Change payroll frequency f M-- ®R- Suggestion List from 2011 (Revenues/Fees) Vf Found property/ auction consolidation/ online auction 12f Sale or Lease of Surplus Land Vf Review Fees 4Franchise Fees 4Civil Service Exam Fees IWtIncrease Street/ Vendor Permit Fees Increase Parking Pay Stations Mobile Truck Vendor Fees IS!f Special Event Fees F.M1.1f .fl. F M. i [TT] Suggestion List from 2011 (Workforce) ❑ Furloughs D Seasonal vs. permanent employees Retirement Incentive Nf ,Downsize through attrition 12f Healthcare cost reduction J Four day work week If Reduction in hours f TI]1 [TT] Suggestion List from 2011 (Admin) ❑ Technology - eliminate paper Vf Food at meetings - eliminate City vehicle sharing Q'*In house vehicle maintenance ❑ Heating with waste oil Scofflaw J Consolidate Services 4 Limit who takes home cars Vf More rigorous process for OT D More electronic transmitting of documents J Capturing all revenues Eliminate 3 PM to 7 AM desk duty at IPD 4 Review expenses that cross departments f TI] 1 Fm Suggestion List from 2011 (Other) ❑ Move Farmers Market Downtown Look at CU re: surplus parking ❑ f TI]1 [TT] What else should we be doing? Do you have additional ideas? Go to: tinvurl.com/budLyetsuirLyestions f TI]1 [TT] Suggestions and Questions from the 7/9/14 Budget Forum - City Hall Advocate for more money from Cornell University Full -Cost Assessment for Planning and Building Cornell to ramp up giving to the community (over time) Can we use Performance Measure to leverage more money else where Can we find other ways to capture fine revenue besides prosecution? Such as a attach to Certificate of Occupancy for rental properties Could we see an assumed trend of expenses for the next 5 years? Why some employees health contributions at 20% and others PBA, Exec, are at something less? Annual fee to street lights, cart the municipalities take those over? $350,000 How does the Affordable Care Act affect our health insurance? Means Testing for City Fees and Permits (Speeding Tickets, etc) Fat to Cut - Wasted Energy Use in our buildings Monitor the Johnson Controls energy management contract (circa 2009 ?) to ensure that the City achieves promised outcomes in reduced energy consumption Power purchase agreements for renewable energy that create cost savings TIGER grant - if we were to get it - that's an expense we will have to cover. Will it be too much? Does Ithaca College contribute to the city? Golf Course - deadline for getting revenues to break even with expenditures? Solid Waste - is it self- sufficient? Negotiating a group approach to get the best deal - consolidate to one system for different things - printers, computers, paper, other stuff Are you looking at other merger opportunities? Suggestions and Questions from the 7/10/14 Budget Forum - DPW Streets and Facilities Fund Balance - how do we generate it? - What would we spend it on? Where will the storm water funding go? Storm w ater infrastructure Cornell contribution? Keep the jobs here - TIGER Grant CHIPS funding for road repair, not for pot -holes (how do we pay for it) Cap on abatements? Any way to get developers to pay for repairs near their buildings? Long term cost plans - deferred maintenance Take the money from savings Where contractor paved, DPW had to repair around manhole covers - Have our staff do the work, not contractors Replacement schedule on vehicles that can be sold sooner for more Charge for parking at night Have a 50/50 Raffle