Loading...
HomeMy WebLinkAboutMN-YBAB-2010-12-01Youth:Resources:Executive Assistant:IYB Advisory Board:2010 Minutes:IYB Advisory Board Minutes Dec 20 2010.doc December 20, 2010 Meeting Minutes Attendance: Chris Milner, William Murphy, Caroline Lees, Jen Mainville and Jeri Gallucci Excused: Jen Handy, Eddie Rooker, Joan Spielholz, Annabel Fowler and Kirtrina Baxter Staff: Allen Green and Jody Hallett-Harris. --------------------------------------------------------------------------------------------------------------------- Meeting called to order at 7:03 p.m. by Chris Milner Review and approval of Minutes: The Minutes of November 8, 2010 were approved as written. Bill made the motion and Caroline 2nd the motion, all were in favor. Staff Reports: On the Agenda was program fundraising proposals and event time lines that was to be presented by Jen Handy. Jen was excused from the meeting and this will be put on February, 2011’s Agenda. Chris passed out two handouts, one was the IYB Board Agenda for 2011 which covered the 2010 goals achieved and the 2011 Goals. These goals and proposed goals were gone over in length, covering the following: 1. 2010 Goals: a. Recruit 4-8 new board members in 2010 - 2 new members were gained in 2010. b. Rework the board’s bylaws and duties – This was accomplished in 2010. c. Complete monitoring duties by the end of the 3rd quarter – This was accomplished, with the exception of BBBS, which was done in the 4th quarter and was done by Bill Murphy. d. Establish a liaison between the Advisory Board and the Friends of the IYB – This was not accomplished but was worked on and hopefully will be accomplished in 2011 – Chris Milner has emailed Jeff Love, the Chair of the Friends, in hopes of establishing a liaison. e. Establish more direct or in-person reporting to the Common Council – Eddie Rooker was appointed as a liaison from Common Council and has been an excellent source of information and a voice for the Advisory Board. 2. 2011 Goals: a. Recruit 4-8 new board members from stakeholder groups: ICSD, participating municipalities, GIAC and other community groups. b. Perform our monitoring duties. c. Provide budget and programming advice. Get Board more involved with budget instead of July’s budget summit. Youth:Resources:Executive Assistant:IYB Advisory Board:2010 Minutes:IYB Advisory Board Minutes Dec 20 2010.doc d. Friends of the IYB – their agenda, sharing information, sharing events, finding ways to work with them. The 2011 goal for monitoring duties were discussed and it was suggested that it can be streamlined by having the Program Coordinators of each program come to the Board Meeting and give a general overview of their program. It was advised by Allen Green that currently there are only two programs that required “Monitoring”, which are Paul Schreurs Memorial Program (PSMP) and Youth Council. It was discussed that for the two programs that require monitoring, that one month before they are asked to give their presentation at the Board, that a list of questions be given to the Coordinator and at the same time the Coordinator can give their program’s information, brochures, budgeting info, etc., to the Board for review. It was also suggested that board members go to the each program and sit in on their program and see exactly what they do with their participants. Jody is to email Chris a list of all Youth Bureau programs and the Coordinator’s name. Chris stated that he would like to have more Board input on the budget for the Youth Bureau. He would like to get started earlier in the budget season and be able to have more of a say in it. Allen advised that the proposed budgets are submitted to the Mayor by the department on August 1st and the mayor proposed guidelines are usually sent by the Mayor the 2nd week of July. Chris would like the Board to have a stronger stance for capitol projects. Chris would like to see Board Members attend the Common Council Meeting, especially during budget season. Jen Mainville would like to have more youth recruited. Chris will email Jen Handy regarding the Youth Council applicants that were interested in sitting on a board. Jen would also like to have the Advisory Board rack card/brochure finalized so that these can be handed out or set on tables during events to encourage recruitment. Jen Handy has the last edited version of these; Chris will follow up with her regarding the status of these. There was a suggestion that postcards be made and sent out to encourage interest in the board. Bill Murphy would like to see the Board members’ attendance up. He suggested that on the monthly minutes under the attendance/absence section there be a number percentage of attendance by name. Jeri announced that she did not seek reappointment for 2011-2013 and she would like to be an at-large member. Bill Murphy and Joanie Spielholz were reappointed by the Mayor for 2011-2013. Allen announced that there will be a Meet and Greet for the new ICSD District Superintendent, Dr. Brown on January 10, 2011 at 7:00 p.m, this will be in lieu of the regular board meeting. Board members are invited to come and were also asked to help with the event. Jeri, Caroline, Bill and Chris volunteered to help with the event. Jody will email Karen for her to follow up with them. Beginning in February 2011 the meetings are now starting at 6:00 p.m., instead of 7:00 p.m. 2011 proposed Board Calendar was approved as written. Election for the 2011 officers: Bill Murphy suggested that the board vote on the officers as a platform as follows: Chair: Chris Milner Vice Chair: Jen Mainville Bill made the motion and Chris 2nd the motion all were in favor – The 2011 Chair is Chris Milner and the 2011 Vice Chair is Jen Mainville. ADJOURNMENT: 8:24 p.m.