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HomeMy WebLinkAboutMN-YBAB-2010-11-01Youth:Resources:Executive Assistant:IYB Advisory Board:2010 Minutes:IYB Advisory Board Minutes Nov 08 2010.doc November 8, 2010 Meeting Minutes Attendance: Chris Milner, William Murphy, Caroline Lees, Eddie Rooker, Joan Spielholz, Annabel Fowler and Kirtrina Baxter Excused: Jen Mainville and Jeri Gallucci Staff: Allen Green, Jen Handy and Jody Hallett-Harris. --------------------------------------------------------------------------------------------------------------------- Meeting called to order at 7:00 p.m. by Chris Milner Review and approval of Minutes: The Minutes of October 12, 2010 were approved with 3 noted changes. Bill made the motion and Caroline 2nd the motion, all were in favor. Officer’s Reports: Common Council – Eddie Rooker - Eddie advised that the City Administration Committee were all in favor for the 50% restoration of youth services. GIAC (Joan Spielholz) – Joan stated that she is very thankful to the City of Ithaca and all other for the GIAC building being refurbished. She encouraged folks to come and visit the building. She discussed the vacant lot across from GIAC and they would like to possible purchase this and build a field house with a full sized gymnasium in it. Currently there is no lease for the pool and there has not been one for approximately 1 ½ years. Southside Community Center (Kirtrina Baxter) – Kirtrina advised that they are currently planning the Kwanza event in December. The Break Dancing class has been extremely successful. There is a new young woman’s group on Wednesday nights; it is for woman aged 10-18. Kirtrina also advised that she is the new Director of Greenstar Community Project. Staff Reports: Allen spoke of the county funding update and advised that the previously the municipal youth services program funding would be 100% eliminated. In late October it was voted on and it did not get eliminated, in part because of the public advocacy and letters. The county has restored 50% of the youth services funding (this equals an approximate cut of $10,000), and, of this, the Youth Bureau must raise $5,000. Nancy Zahler has retired. Chris Milner read an email that he recently received from his Belle Sherman neighbor. The email was regarding the fact that they were unable to keep up with property taxes/mortgage and thus had to move out of the Belle Sherman neighborhood and Chris just wanted folks to understand the other side of raising of taxes in Ithaca and how it affects its residents. Youth:Resources:Executive Assistant:IYB Advisory Board:2010 Minutes:IYB Advisory Board Minutes Nov 08 2010.doc Jen Handy stated that the Youth Bureau has been working on fundraising, and each department will be advising her of their 2011 fundraising plans. This will eliminate fundraisers happening at the same time and hopefully encourage more turn out to events. Unfinished Business: Bylaws & Duties: Section VI.A., this section will stay as is and also it was suggested that the officer position of Treasurer should be eliminated. There was much discussed that having a Treasurer ensures that there will be 3 people for the Executive Committee. We will vote on section VII.C. next month. Jody will send out a copy of the By Laws for everyone to review with the changes that have been made and voted on thus far. Jen Handy suggested that we have a youth rep. appointed with adult officers. The BBBS Monitoring session has been completed by Bill Murphy and he passed around the information packet that was provided by Joe Gibson. Bill advised that currently the BBBS program is serving 176 youths and their financial fundraising goal for 2011 is $14,000.00. BBBS Program received the Gold Star Excellence Award. The Bowling for Kids Sake is now being changed to a 2-day event, instead of just one day, this will hopefully get more folks to participate. Bill advised that Joe did a great presentation. Board Recruitment follow-up: Jen Handy advised that volunteer information will be going out with the Source Newsletter and currently the Community Police Board and the Advisory Board are looking for Board Members. Jen will be meeting with Chris after the meeting to do a short question and answer session that will be put into the Newsletter to encourage folks to join the Board. Jen also stated the Youth Council applications will be reviewed and anyone that indicated interest in the Board will be given to Jody for recruitment letters. Jen also advised that the Youth Leadership Training Series is coming up and currently there are 10 workshops that have been put together and this is sponsored by Purity Ice Cream. New Business: Nominations were taken for 2011 election of officers, as follows: Chair: Chris Milner was nominated by Eddie Rooker and 2nd by Bill Murphy Vice Chair: Jen Mainville was nominated by Bill Murphy and Bill Murphy was also nominated by Chris Milner. The goals and agenda ideas were discussed for 2011. Chris stated that the 2010 goals were monitoring sessions and updating the By Laws and these have definitely been achieved. It was stated that the Board needs to find ways to work with the Friends and possibly hold joint meetings. It was suggested that a way to streamline the monitoring sessions for 2011. It was also suggested that instead of in depth monitoring sessions that Program Coordinators come to the Board and give a presentation instead of one on one monitoring. Allen advised that some of the programs are funded by OCFS and they require monitoring as part of the funding. Board Comments/Issues: There was a suggestion that the Board meeting time be changed to 6:00 p.m., instead of 7:00 p.m., Chris stated he would make a note of this. Joan asked that Allen provide the board with a detail of the funds received by the Youth Bureau come from and how they are allocated and a break down of money for each program. Allen will bring revenue chart to next month’s meeting. ADJOURNMENT: 8:32 p.m.